06 08 2016 Council Agenda
The Township of Oro-Medonte
Council Meeting Agenda
Council Chambers
Wednesday, June 8, 2016
9:00 a.m. - Closed Session
10:00 a.m. - Open Session
Page
1. Call to Order - Moment of Reflection:
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Andria Leigh, Director, Development Services re: Litigation affecting the
municipality (Building Code Non-Compliance).
d) Andria Leigh, Director, Development Services re: Litigation affecting the
municipality (Burl's Creek).
e) Jerry Ball, Director, Transportation & Environmental Services re: Solicitor-
client privilege (Environmental Mitigation).
f) Robin Dunn, CAO re: Personal matters about an identifiable individual
(Retirement).
g) Robin Dunn, CAO re: Security of municipal property (Administration Centre)
\[to be deferred to June 22, 2016\].
h) Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Complaint).
\[Addenda\]
5. Minutes of Council and Committees:
7 - 20a) Minutes of Council meeting held on Wednesday, May 18, 2016.
6. Recognition of Achievements:
21 a) Correspondence dated May 16, 2016 from Pamela Musgrave, Director of
Revenue Development, Muscular Dystrophy Canada re: Oro-Medonte
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Firefighters Association Letter of Appreciation.
7. Public Meetings:
None.
8. Deputations:
22 - 54 a) 10:05 a.m. Mark Wilson, Senior Advisor, Municipal Affairs; and Frank Smith,
Director, Construction; Enbridge Gas Distribution
and
Matthew Jackson, Manager, Municipal Affairs & Franchise Relations and
Moe Lapointe, Utility Service Manager, Union Gas Limited
re: Introduction and Discussion, Franchise Renewal.
55 - 56 b) 10:25 a.m. Stacie Glazman re: Request to Waive Interest in Taxes.
9. Presentations:
57 a) 10:00 a.m. Enbridge Gas Distribution and Fire Marshal's Public Fire Safety
Council (FMPFSC) re: Project Zero Public Education Campaign.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
11. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda, and shall be conducted as follows:
Open Forum shall last no longer than 20 minutes;
Each speaker shall be required to identify the agenda item they are
speaking to and provide their name and address, which may become
part of the public record;
A speaker shall be limited to 2 minutes per agenda item;
No response shall be provided to any question posed during Open
Forum;
No discussion, debate or decisions will occur during Open Forum;
Each speaker is permitted to speak only once per agenda item;
A speaker may provide comment on one agenda item and then shall
step aside to enable another to provide comment on an agenda item;
No speaker shall speak to a second agenda item until other
individuals have had an opportunity to speak once;
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Speakers providing comment on the same agenda item, shall be
requested to limit their comments so as to provide additional
information and not repeat the same information provided by a
previous speaker;
Comments made during Open Forum will not form part of the minutes
of the meeting;
The following matters will not be permitted during Open Forum:
o Comments/complaints against Members of Council or
Township staff;
o Matters beyond the jurisdiction of Council or the Township;
o Closed Session agenda items, including current or pending
litigation, or Insurance claims and/or pending claims by or
against the Township;
o Comments with respect to Minutes of Council and Committees;
o Comments that are contrary to the Municipal Freedom of
Information and Protection of Privacy Act;
o Comments with respect to any applications which have
proceeded through a Public Meeting in accordance with the
Planning Act, with the exception of comment related to a
recommendation contained within the Staff Report.
The Chair may conclude Open Forum prior to the 20 minute maximum
time limit, for non-compliance with the Open Forum parameters,
Conduct of Members of the Public, or any other reason.
12. Reports of Municipal Officers:
58 - 64 a) Report No. TES2016-13, Jerry Ball, Director, Transportation & Environmental
Services re: Road Occupancy By-Law \[refer to Item 17a)\].
65 - 67 b) Report No. TES2016-14, Jerry Ball, Director, Transportation & Environmental
Services re: Decrease in Speed Limit By-Law \[Refer to Item 17c)\].
68 - 73 c) Report No. RC2016-04, Shawn Binns, Director, Recreation and Community
Services re: Warminster Parkland Planning and Development.
74 - 78 d) Report No. RC2015-05, Shawn Binns, Director, Recreation and Community
Services re: Recreation and Community Services Fees and Charges Review.
79 - 82 e) Report No. RC2016-06, Shawn Binns, Director, Recreation & Community
Services re: Tender RC2016-T-03 Parks and Facilities Waste Disposal.
83 f) Shawn Binns, Director, Recreation & Community Services, correspondence
dated June 6, 2016 from Bruce Stanton, Simcoe North MP re: Canada 150
Community Infrastructure Program.
\[Addenda\]
13. Reports of Members of Council:
a) Updates from Council Representatives County of Simcoe and Township
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Partners and Agencies.
84 - 85 b) Mayor H.S. Hughes, correspondence dated May 20, 2016 from Lindsay
Boyd, Director Aboriginal and Municipal Affairs, Union Gas Limited re: Union
Gas Update - Provincial Climate Change Plan and the Impacts on Natural
Gas.
86 - 88 c) Councillor Macpherson, correspondence from the County of Simcoe re:
Simcoe County Stronger Together, June 22 & 23, 2016, Nottawasaga Inn
Resort.
89 - 90 d) Councillor Jermey, correspondence received May 27, 2016 from LAS and
Frank Cowan Company re: 2016 Risk Management Symposium, September
27-28, 2016, Casino Rama, Rama.
14. Consent Agenda:
91 - 92 a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Closure, Gore Road between
Penetanguishene Road and Line 1 South, beginning Tuesday,
February 16, 2016 and scheduled to re-open no later than August 15,
2016.
2. Township of Severn, Township of Oro-Medonte, Notice of Closure,
Replacement of Severn Bridge No. 3 beginning Monday, June 27,
2016 and is scheduled to reopen no later than Friday, November 25,
2016.
93 - 102 b) Minutes of Sustainability Plan Steering Committee meeting held on
Thursday, March 3, 2016.
Staff Recommendation: Receive.
103 - 112 c) Nottawasaga Valley Conservation Authority, re: Minutes of meeting held on
April 22, 2016 and highlights of meeting held on May 27, 2016.
Staff Recommendation: Receive.
113 - 124 d) Minutes of Orillia Public Library Board meeting held on April 27, 2016.
Staff Recommendation: Receive.
125 - 130 e) Minutes of Lake Simcoe Region Conservation Authority meeting held on April
29, 2016.
Staff Recommendation: Receive.
131 - 191 f) Correspondence dated May 12, 2016 from Michael Walters, Chief
Administrative Officer, Lake Simcoe Region Conservation Authority (LSRCA)
re: 2016 LSRCA - Budget and Municipal Levies.
Staff Recommendation: Receive.
192 - 193 g) Correspondence dated May 24, 2016 from Kathleen Wynne, Premier re:
Rural Economic Development (RED) Program.
Staff Recommendation: Receive.
194 - 195 h) Correspondence dated May 26, 2016 from Kathleen Wynne, Premier re: Bill
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158, Saving the Girl Next Door Act, 2016.
Staff Recommendation: Receive.
196 - 197 i) Correspondence dated May 27, 2016 from Kathleen Wynne, Premier re:
Supporting the Development of Provincial Legislation for Private Supportive
Living Accommodations.
Staff Recommendation: Receive.
15. Communications/Petitions:
198 a) Correspondence dated February 23, 2016 from Anthony B. Keene re:
Requests for Flag Raising and Proclamation, August 9, 2016 as "National
Peacekeepers' Day".
199 b) Correspondence received May 7, 2016 from Bruce and Virginia Miller re:
Diamond Valley Drive Speed Control.
200 - 201 c) Correspondence from Rural Ontario Municipal Association (ROMA) re: 2017
ROMA Conference, January 29-31, 2017, Sheraton Centre Toronto Hotel.
202 d) Correspondence received May 27, 2016 from Chris McCaskie re: Request
for Exemption from By-Law No. 2016-012, "Being a By-law to Prohibit and
Regulate the placing, dumping or removal of fill and the alteration of the
grade within the Township of Oro-Medonte (Site Alteration By-law)".
16. Notice of Motions:
None.
17. By-Laws:
203 - 211 a) By-Law No. 2016-085: A By-law to regulate and permit the temporary
closure or occupancy of any municipal highway for purposes related to
construction or maintenance activity within the Township of Oro-Medonte
(Road Occupancy By-law).
212 - 260 b) By-Law No. 2016-087: A By-Law to Authorize the Execution of an
Agreement Between The Township of Oro-Medonte and The Canadian
Union of Public Employees and Its Local 2380.
261 - 267 c) By-Law No. 2016-093: A By-law to authorize a decrease in the speed limit
on certain roads within the Township of Oro-Medonte and to Consolidate and
to Repeal By-laws No. 2004-028, 2004-74, 2004-113, 2005-013, 2006-010,
2006-039, 2006-088, 2007-080, 2009-131, 2010-123, 2011-196, 2012-017
and 2015-176.
18. Closed Session Items (Unfinished Items):
19. Confirmation By-Law:
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268 a) By-Law No. 2016-086: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, June 8, 2016.
20. Questions from the Public Clarifying an Agenda Item:
Questions from the Public Clarifying an Agenda Item provides an opportunity
for the members of the public to seek clarification with respect to the decision
which was made on an agenda item, the meaning of the decision and the
next steps as a result of the decision.
Questions from the Public Clarifying an Agenda Item shall last no
longer than 10 minutes;
Responses provided to questions posed during Questions from the
Public Clarifying an Agenda Item shall be included within the 10
minute maximum time limit;
Each speaker shall be required to identify the agenda item they are
seeking clarification on and provide their name and address, which
may become part of the public record;
A speaker shall be limited to 1 minute per question;
A speaker may pose a question and then shall step aside to enable
another to pose a question;
The Chair may conclude Questions from the Public Clarifying an
Agenda Item prior to the 10 minute maximum time limit, for non-
compliance with the above parameters, Conduct of Members of the
Public, or any other reason.
21. Adjournment:
a) Motion to Adjourn.
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6.a) Correspondence dated May 16, 2016 from Pamela Musgrave,...
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8.a) 10:05 a.m. Mark Wilson, Senior Advisor, Municipal Affai...
May18/2016
EnbridgeGasDistribution
FrankSmith
MarkWilson
o
o
EnbridgeGasDistributionIntroductionanddiscussionaboutfranchiserenewal.
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8.a) 10:05 a.m. Mark Wilson, Senior Advisor, Municipal Affai...
FranchiserenewalmustoccurbeforeDecember17,2017.Inadvance,Councilwouldbenefitfrom
anunderstandingoftheregulationsthatgoverntherelationshipbetweenEnbridgeandthe
municipalityandthepurposeofthefranchiserenewal.
April15,2016
MarkWilson
500ConsumersRd.NorthYorkON,M2J1P8
416-758-79758
mark.wilson@enbridge.com
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$2B
$67M
2,300
160bcf
1.4M
Union Gas
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Northeastern District
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Top 5 Benefits Of Natural Gas
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Medonte
-
Township of Oro
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Union Gas Service Areas
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And
Service to a Municipality Granted by the OEB
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Medonte
-
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Summary & Next Steps
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Who to Contact
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Page 89 of 268
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13.d) Councillor Jermey, correspondence received May 27, 201...
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Page 90 of 268
14.a) Announcements of Interest to the Public: Township of O...
Township of Oro-Medonte
NOTICE OF CLOSURE
Gore Road
Replacement of Bridge No. 13
Contract No.: 300037030
The Township of Oro-Medontehereby notifies and advises all local residentsand affected
partiesof the scheduled Oro-MedonteBridgeNo.13 Replacement and subsequent Closure of
GoreRoad between PenetanguisheneRoad and 1LineSouth, in the TownshipofOro-Medonte
and CountyofSimcoe.
Oro-MedonteBridgeNo.13islocated on GoreRoad over the WillowCreek, roughly halfway
betweenPenetanguishineRoadand 1LineSouth.This section of GoreRoad will be:
th
Closed for Bridge Replacement,beginning Tuesday, February 16,2016,
and is scheduled to reopenno later than:
th
August 15,2016.
Local access will be maintained throughout the duration of the Bridge Replacement Works,via
PenetanguisheneRoad to the west of the crossing, and 1LineSouth to the east.
We apologize for any inconvenience this may cause local residents for the duration of the
Bridge Replacement Works.
Should you have any questions or concerns, please do not hesitate to contact the undersigned.
OwnerContract Administrator
Township of Oro-MedonteR.J. Burnside & Associates Limited
Ms. Michelle Jakobi,Operations TechnologistMr. Matthew Brooks, P.Eng.
Transportation ServicesContract Administrator
148 Line 7 South3 Ronell Crescent
Oro-Medonte ON L0L 2E0CollingwoodON L9Y4J6
Telephone:705-487-2171Telephone:705-797-4284
Email:mjakobi@oro-medonte.caEmail:matt.brooks@rjburnside.com
Page 91 of 268
14.a) Announcements of Interest to the Public: Township of O...
Page 92 of 268
14.b) Minutes of Sustainability Plan Steering Committee meet...
Sustainability Plan Steering Committee (SPSC) Meeting
Date Thursday, March 3, 2016
Time 10am-12pm
Location North Simcoe Community Futures
Development Corporation), 105 Fourth Street, Midland
Attendees
Andrea Betty, Director of Planning and Community Development, Town of Penentanguishene
Chris McLaughlin, General Manager, NSCFDC
Doug Luker, CAO/Clerk, Township of Tiny
Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay
Jonathan Main, Councillor, Ward 1, Town of Midland
Keith Sherman, Executive Director, Severn Sound Environmental Association
Morgan Levison, Public Health Promotor, Simcoe Muskoka District Health Unit
Patricia File, Councillor, Ward 1, Town of Midland
Ron Stevens, Councillor, Ward 4, Township of Severn
Steffen Walma, Deputy Mayor, Township of Tiny, County of Simcoe representative
Steve Farquharson, Director of Planning and Development, Township of Tay
Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound
Regrets
Andria Leigh, Director, Development Services, Township of Oro-Medonte
Marina Whelan, Program Manager, Health Protection Service, Simcoe Muskoka District Health Unit
Nick Popovich, Director of Development Services, Township of Georgian Bay
1.0 Welcome and Approval of Agenda
Discussion:
Chair requested any additions or changes to the agenda, with the Coordinator adding Item 3.2 for
discussion (June 2016 event), with updated agenda provided for attendees. Chair then request motion
to approve the agenda. Moved by S. Walma, seconded by J. Main. Agenda approved.
2.0 Approval of Minutes from the 4-Feb-2016 SPSC Meeting
SustainabilityPlanSt
eeringCommittee_DRAFT_MINUTES_ 4-Feb-2016.docx
Discussion:
APPROVED SPSC MEETING MINUTES- 3-MAR-2016
Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112
Page 93 of 268
14.b) Minutes of Sustainability Plan Steering Committee meet...
Coordinator advised that the DRAFT minutes were provided to the SPSC on 9-Feb-2016, with no
requests for changes or additions received. Chair requested motion to approve the 4-Feb-2016
minutes. Moved by M. Levison, seconded by J. Main. Minutes of the 4-Feb-2016 SPSC meeting
approved 3-Mar-2016.
Action Item:
Coordinator to distribute approved minutes to the SPSC and municipal clerks for distribution to
councils.
3.0 2015 SSS Work Plan Items (Project Charter #1 and Project Charter #2 Actions)
3.1 Sustainability Speaker Series, March 22 Event
Coordinator to provide an update on the following items:
Event Budget (provided for information only)
March22_EventBud
get.xlsx
Event Details (date, time)
Discussion:
Coordinator summarized the event introduction concept as discussed with Tiny
Township (re: Student Essay activity facilitated by Bonita Desroches). The
Coordinator will introduce the event, then invite the students up to read their
essays (5-10 minutes maximum), and then introduce the speaker and detail the
vision, mission and role of the SSS project.
B.McDonald_Introd
uctionNotes.doc
The Coordinator is waiting on the conformation of 3-4 volunteers from St.
to assist with the distribution of native seeds
and lightbulbs and to help collect e-mails for event mailing lists and sign-up for
the monthly Sustainability Bulletins.
Action Item:
Coordinator to follow-up with B. Desroches and D. Luker from the Township of
Tiny by 9-Mar-2016 to discuss details and requirements for the event and the
student essay activity.
APPROVED SPSC MEETING MINUTES- 3-MAR-2016
Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112
Page 94 of 268
14.b) Minutes of Sustainability Plan Steering Committee meet...
Marketing and Communication (on-going)
Discussion:
Coordinator requested that each committee member share the event poster (as
enclosed below), and provided a summary of the media and communication
activities to date:
-Midland Mirror Advertisements (2 ¼ page colour ads - 25-Feb and 10-Mar),
-Midland Mirror Interview (Mirror staff requested interview with B.
McDonald ahead of event),
-MCC flyers, event board, and marquee advertisement, and
-Media release distributed 1-Mar-16 (+15 media agencies).
MediaRelease_Marc
h7_SustainabilitySpeakerSeries_BMcDonald.docx
Action Item:
No other items for direct action at this time.
Ticket Sales
Discussion:
Coordinator advised on current sales (48 Adult + 5 student), and requested an
update from SPSC members on the status of the complimentary tickets.
ComplimentaryTicke
tList_Mar22.xlsx
Action Item(s):
Coordinator will reconnect with the SPSC members as well as the City of Orillia,
and Township of Springwater to confirm complimentary ticket list and preferred
delivery method by Friday, March 11, 2016.
3.2 Sustainability Speaker Series, June 2016 Event
Discussion:
Coordinator reiterated that with the new SAP (2016-2018 Sustainability Action Plan), one of the
rkshops and events designed to introduce
focus
APPROVED SPSC MEETING MINUTES- 3-MAR-2016
Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112
Page 95 of 268
14.b) Minutes of Sustainability Plan Steering Committee meet...
of the June 2016 event is Environment and Health (re: nature, greenspace, public health,
urban planning) as determined by feedback surveys from June and December 2016.
Potential Speakers include:
Available: Michael Hoy, Environmental Policy Planner, Brampton, Natural Heritage
and Environmental Management Strategy
Available: Measuring the Sustainability Performance of New Development
Planning Tool
Tony Lacobelli, Senior Environmental Planner, Vaughn and Michelle
Dobbie, Planner II (Policy), Richmond Hill
Requested but Not Confirmed:
Ewa Jackson, ICLEI, b iodiverCities: A Primer on Nature in Cities, A New
Spin on The Benefits of Nature and/or Handbook for Municipal
Biodiversity Planning and Management
Potentially Available but Not Confirmed:
Ronald Macfarlane, Manager, Healthy Public Policy Director, or Monica
Campbell, Manager, Healthy Public Policy Director, Healthy Public
Policy, Toronto Public Health or Marianne Kingsley, Toronto Public
Health (re: Green Cities: Why Nature Matters to Health)
Potential Dates
Wednesday, June 22,
Thursday, June 23,
Wednesday, June 29, or
Thursday, June 30.
The Coordinator requested feedback on the proposed format, with the main comments for
consideration being:
Ensure that the rural character of the area is represented, consider having (1) urban
municipal case study and (1) rural case study as they relate to environment and health,
Look at tools which can be used to support the long-term growth of forests in the
region,
hy Rura
(http://www.ruralhealthycommunities.ca/Rural_Healthy_Communities/Toolkit_files/He
althyRuralCommunitiesToolKit%20feb17.pdf) for applicability,
Positi be a catalyst for multiple
conversations action which serve to enhance the human health and natural
environment connection,
Look into Couchiching Conservancy (David Hawke) for potential speaker regarding
4
Page
APPROVED SPSC MEETING MINUTES- 3-MAR-2016
Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112
Page 96 of 268
14.b) Minutes of Sustainability Plan Steering Committee meet...
Venue was noted as possible concern, as the location is out of the watershed and not
within one of the partner municipalities, and
Discussed that the preferred dates would be June 22/23.
Action Item(s):
Coordinator to research and tentatively select a venue and available date, specifically Horseshoe
Valley and Lakehead University, Orillia. SPSC members are requested to submit ideas for
possible venues to the Coordinator (i.e., community centres, halls, other venues that can
accommodate up to 85 attendees, are central and have access to Wi-Fi and digital equipment).
Coordinator to send a Doodle Poll regarding the proposed date and request suggestions or
notification of conflicts.
ProposedFormat_Ju
ne2016_DRAFT(1).docx
3.3 Partnership/Collaboration with Georgian College
Discussion:
Item was deferred to Website Redesign Sub-Committee and has been taken on by that group.
Brief written project updates will be provided for information in future SPSC agendas/minutes.
3.4 Sustainability Action Plan, 2016-2018
Discussion:
Coordinator to request an update on the following item:
SPSC recommendation to develop a staff report template for the Sustainability
Action Plan and monthly Sustainability Bulletins (report as attached)
Coordinator sent each report (modified to represent each partner organization) on 11-Feb-2016.
Discussion determined that each SPSC member had submitted the report as requested, and
Coordinator will discuss any future requests for formatting as they arise.
4.0 Budget
Corrected 2016 Budget (as approved per 4-Feb-2016 meeting), and
2016_RevisedBudge
t.xlsx
APPROVED SPSC MEETING MINUTES- 3-MAR-2016
Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112
Page 97 of 268
14.b) Minutes of Sustainability Plan Steering Committee meet...
Discussion:
Items provided for information. Coordinator advised that the audit will be occurring in late March,
and that information will be provided to the SPSC members when available.
5.0 March 2016 - June 2016 Meeting Schedule
Date Time Location Purpose
Thursday, April 7, 2016 10am-12pm SSS Office, 105 Fourth
Review of SSS Quarterly Report
Street, Midland
for submission to Council/Staff
Approval of June 2016 Event
Details
Thursday, May 5, 2016 10am-12pm SSS Office, 105 Fourth Regular Meeting
Street, Midland
Thursday, June 2, 2016 10am-12pm SSS Office, 105 Fourth Regular Meeting
Street, Midland
Thursday, July 7, 2016 10am-12pm SSS Office, 105 Fourth Regular Meeting
Street, Midland
6.0 Information Sharing
Discussion:
Coordinator requested information sharing on funding and training related to the Sustainability Building
Block (March focus - Energy Efficiency and Renewables). In addition, the Coordinator requested
assistance with developing case studies, as Coordinator has identified over 70, and would request the
advice from each member through a one-on-one interview to identify staff contact and if the practice or
policy is suitable for a case study (at this time). Items for consideration included:
LAS Funding,
Enbridge Funding, and
MEP Funding.
SSEA
Spring tree planting, 7,000 trees and shrubs to be planted as part of the SSEA Tree Planting
Program.
County of Simcoe
Siting of the proposed Organics Facility,
http://www.thebarrieexaminer.com/2016/03/01/springwater-site-tops-list-for-organics-facility,
and
APPROVED SPSC MEETING MINUTES- 3-MAR-2016
Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112
Page 98 of 268
14.b) Minutes of Sustainability Plan Steering Committee meet...
Wind resolution discussion (note to carefully review the enclosed resolution prior to approval).
NSCFDC
Potential broadband project and service gap analysis.
SMDHU
Climate Change and Health Vulnerability Assessment,
Investigating health impacts related to climate change, and
Pilot site for MOHLTC for the assessment with expected completion by the end of 2016.
Tay
Review of Planning documents, and
Scheduling public consultations which will be posted in the website when confirmed.
Midland
Town has submitted an application to Trees Canada for their Edible Trees program,
Co-generation Study complete and Town Engineer considering next steps, and
Information on a new Butternut project (grafting onto Black Walnut), may be the potential for
pilot projects (for more information contact Greg Bales, Butternut Recovery Project,
1.416.407.1265).
7.0 Other Items
Discussion:
Coordinator reminded the SPSC that SSS Quarterly Report Update to Councils and CAOs from SSS will be
presented for your approval at the next SPSC meeting (7-Apr-16)
Items will include:
-Release of new Sustainability Action Plan for 2016-2018,
-Summary/Results of March 22 event,
-(Anticipated) confirmation of Ontario Trillium Funding,
-Initiation of website redesign and the component of the municipal case studies (which will
have me contacting staff for interviews/phone calls),
-Georgian College Research Analyst Program (5-8 question survey for municipal staff and
Councils to evaluate the SSS project impact moving forward, i.e., SSS awareness, personal
rating of knowledge as it relates to sustainability practices, ideas and techniques,
Sustainability Speaker Series event attendance),
-Monthly newsletters (highlights), and
APPROVED SPSC MEETING MINUTES- 3-MAR-2016
Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112
Page 99 of 268
14.b) Minutes of Sustainability Plan Steering Committee meet...
-June 2016 Sustainability Speaker Series event introduction/overview.
8.0 Adjournment 11:59am
Time:
Next Meeting When: Thursday, April 7, 2016
Time: 10am-12pm
Where: SSS Office
8
Page
APPROVED SPSC MEETING MINUTES- 3-MAR-2016
Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112
Page 100 of 268
14.b) Minutes of Sustainability Plan Steering Committee meet...
Page 101 of 268
14.b) Minutes of Sustainability Plan Steering Committee meet...
Page 102 of 268
14.c) Nottawasaga Valley Conservation Authority, re: Minutes...
Nottawasaga Valley
Conservation Authority
Board of DirectorsMinutes
BOD-04-16
April 22, 2016
Location: Simcoe County Museum, 1151 Highway 26, Minesing, Ontario
NVCA Board Members Present:
Councillor Doug Lougheed, ChairInnisfil (Town)
DeputyMayor Gail Ardiel, Vice ChairBlue Mountains (Town)
Deputy Mayor Nina Bifolchi, Past ChairWasaga Beach (Town)
Councillor Bob MeadowsAdjala-Tosorontio (Township)
Councillor Gail LittleAmaranth (Township)
Councillor Connie LeishmanClearview (Township)
Councillor Deb DohertyCollingwood (Town)
Councillor Keith WhiteEssa (Township)
Councillor Terry MokriyGrey Highlands (Municipality)(left at 11:00 a.m.)
Councillor Fred NixMono (Town)
Councillor Earl HawkinsMulmur (Township)
Councillor Donna JebbNew Tecumseth (Town)
Councillor Phil HallOro-Medonte (Township)
Councillor Walter BenottoShelburne (Town)
Mayor Bill FrenchSpringwater (Township)
Regrets:
Councillor Rose RomitaBarrie (City)
Councillor Ron OrrBradford West Gwillimbury (Town)
Mayor Darren WhiteMelancthon (Township)
NVCA Staff Present:
D. Gayle Wood, Chief Administrative Officer
Sheryl Flannagan, Director, Corporate Services
Chris Hibberd, Director, Planning Services
Glenn Switzer, Director, Engineering and Technical Services
Ryan Post, Hydrogeologist/Source Protection Coordinator
Byron Wesson, Director, Land, Education and Stewardship Services
Fred Dobbs, Manager, Stewardship Services
Laurie Barron, Coordinator, CAO and Corporate Services
CALL TO ORDER
Chair Lougheed called the meeting to order at 9:00 a.m.
Page 103 of 268
14.c) Nottawasaga Valley Conservation Authority, re: Minutes...
Nottawasaga Valley Conservation Authority
Board of Directors Meeting BOD-04-16
April 22, 2016 MinutesPage 2of 8
1.ADOPTION OF THE AGENDA
Moved by:W. BenottoSeconded by: D. Jebb
RES-37-16RESOLVED THAT: the agenda for Board of Directors Meeting
BOD-04-16 dated April 22, 2016 be approved.
Carried;
2.DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST
None declared
3.ANNOUNCEMENTS
a)Gayle Wood, Chief Administrative Officer presented the 2015 NVCA
Annual General Report. Gayle commended staff for a job well done.
b)Chair Lougheed advised the members of the locationof FutureBOD
Meetings
May 27, 2016 will be held at Dufferin County Museum & Archives,
936029 Airport Road, Mulmur, ON, L9V 0L3.
June 24, 2016 will be held at the Town of New TecumsethMunicipal
Office,10 Wellington St E, New Tecumseth, ON, L9R 1G8.
th
August 26, 2016 will be held at the Tiffin Centre, 8195 8Line,
Utopia, ON, L0M 1T0.
Staff will be updating the web site and providing the complete updated
meeting location list once the September and October locations have been
confirmed.
c)Chair Lougheed reminded the members that the NVCA Evening of Thanks
will be held on April 28, 2016. The Chair encouraged the members to
attend.
d)The Elmvale Maple Syrup Festival will be held on Saturday May 30, 2016.
Councillor Keith White volunteered to team up with NVCA Chair Councillor
Lougheed representing the NVCA in the log sawing contest.
Page 104 of 268
14.c) Nottawasaga Valley Conservation Authority, re: Minutes...
Nottawasaga Valley Conservation Authority
Board of Directors Meeting BOD-04-16
April 22, 2016 MinutesPage 3of 8
4.PRESENTATIONS
2015 NVCA Financial Statements
KPMG LLP Chartered Accountants, Derek DAngelo, Partner
Moved by:W. BenottoSeconded:D. Doherty
RES-38-16RESOLVED THAT: the Board receive the 2015NVCA Financial
Statements as presented by KPMG LLP Chartered Accountants;
and
FURTHER THAT: a copy be sent to the Ministry of Natural
Resources and Forestry, Conservation Ontario and be placed on
the NVCA website.
Carried;
5.DEPUTATIONS
a)D. Gayle Wood, Chief Administrative Officer presented the updatedNVCA
Administrative Regulations.The Regulation update included the use of a
Consent Agenda for future board meetings.
Moved by:W. BenottoSeconded:B. French
RES-39-16RESOLVED THAT: Staff Report No. 14-04-16-BOD
recommending revisions to NVCA Administrative Regulation
#1 (Governance and Administrative Policies) and
Administrative Regulation #2 (Meeting Procedures) be
approved; and
FURTHER THAT: the Administrative Regulations dated
November 28, 2014 be updated to reflect the changes
outlined in the Staff Report; and
FURTHER THAT: the Administrative Regulations dated
November 28, 2014 be revoked in accordance with Section 5
of the Regulations and the updated Regulations be dated
April 22, 2016.
Carried;
Page 105 of 268
14.c) Nottawasaga Valley Conservation Authority, re: Minutes...
Nottawasaga Valley Conservation Authority
Board of Directors Meeting BOD-04-16
April 22, 2016 MinutesPage 4of 8
d) Fred Dobbs, Manager, Stewardship Services providedan update regarding
the Petun Dam Decommissioning Project and Mad River Flow Restoration
Project.
Moved by:G. ArdielSeconded by:T. Mokriy
RES-40-16RESOLVED THAT: Staff Report No. 15-04-16-BOD from the
Manager, Stewardship Services regarding the Petun Dam
Decommissioning Project and Mad River Flow Restoration
Project be approved by the Board of Directors.
Carried;
6.DELEGATIONS
Therewereno delegations requested for this meeting.
7.HEARINGS
There wereno Hearingsrequested under Section 28 of the Conservation
Authorities Actfor this meeting.
8.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Board Members were requested to identify those items from the Consent List
that they wishedto have considered for separate discussion.
9.ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS
REQUIRING SEPARATE DISCUSSION
Moved by: T. MokriySeconded by: D. Doherty
RES-41-16RESOLVED THAT: agenda items number(s) B.1, C.4, C.5 and
C.6 have been identified as requiring separate discussion be
referred for discussion under Agenda Item #10; and all Consent
List Agenda Items not referred for separate discussion be
adopted as submitted to the board and staff be authorized to
take all necessary action required to give effect to same; and
FURTHER THAT: any items in consent list not referred for
separate discussion, and for which conflict has been declared,
are deemed not to have been voted on or discussed by the
individual making the declaration.
Carried;
Page 106 of 268
14.c) Nottawasaga Valley Conservation Authority, re: Minutes...
Nottawasaga Valley Conservation Authority
Board of Directors Meeting BOD-04-16
April 22, 2016 MinutesPage 5of 8
CONSENT LIST
A.Adoption of Minutes
(A.1) Minutes of the Board of Directors Meeting BOD-03-16 dated
March 18, 2016.
(C.1)Staff Report No. 16-04-16-BOD from the Director, Land, Education and
Stewardship Services regarding the 2016 Tiffin Conservation Area Ice
Storm Damage.
(C.2)Staff Report No. 17-04-16-BOD from the Director, Land, Education and
Stewardship Services regarding the Great Lakes Guardian Community
Fund.
(C.3)Staff Report No. 18-04-16-BOD from the Director, Engineering and
Technical Services regarding the National Disaster Mitigation Program.
(C.7)Staff Report No. 22-04-16-BOD from the Director, Corporate Services
regarding NVCA Communications March 4, 2016 to April 6, 2016.
10.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items referred for Separate Discussion.
(B.1) Conservation Ontario (CO) Council Report dated March 29, 2016
regarding the Control of Invasive Species: Phragmities australisin
Ontario. Included are comment letters from Premier Wynne, CO Pest
Management Regulatory Agency, Richard Aucoin, Executive Director
and the Minister of Natural Resources and Forestry Bill Mauro.
Moved by: D. DohertySecond by: W. Benotto
RES-42-16RESOLVED THAT: correspondence listed in the April 22,
2016 agenda BOD-04-16 be received for information.
Carried;
(C.4)Staff Report No. 19-04-16-BOD from the Director of Engineering and
Technical Services regarding a Memorandum of Understanding
between NVCA and the Lake Simcoe Region Conservation Authority
concerning Technical and Administrative Support to the Source Water
Protection Planning Initiative.
Page 107 of 268
14.c) Nottawasaga Valley Conservation Authority, re: Minutes...
Nottawasaga Valley Conservation Authority
Board of Directors Meeting BOD-04-16
April 22, 2016 MinutesPage 6of 8
Moved by:C. LeishmanSeconded by: P. Hall
RES-43-16RESOLVED THAT: Staff Report No. 19-04-16-BOD
regarding a Memorandum of Understanding between
NVCA and the Lake Simcoe Region Conservation Authority
concerning Technical and Administrative Support to the
Source Water Protection Planning Initiative dated April 4,
2016 be received; and
FURTHER THAT: the Chair and Chief Administrative
Officerbe authorized to enter into agreement with the
Lake Simcoe Region Conservation Authority for the
Memorandum of Understanding dated April 4, 2016.
Carried;
(C.5) Staff Report No. 20-04-16-BOD from the Director, Planning Services
regarding the Implementation of the Planning and Engineering
Advisory Committee Recommendations Municipal Service
Agreements and Application Fee Tracking.
Moved by: W. BenottoSeconded by: K. White
RES-44-16RESOLVED THAT: the Board of Directors receive Staff
Report No. 20-04-16-BOD regarding the Implementation
of the Planning and Engineering Advisory Committee
Recommendations; and,
FURTHER THAT: The Board members endorse and
encourage their municipality to enter into a service
agreement with the NVCA regarding planning advice
under the Planning Act.
Carried;
(C.6)Staff Report No. 21-04-16-BOD from the Director, Planning Services
regarding a Proposed Aggregate Application (Nelson Aggregates)
Township of Adjala-Tosorontio.
Moved by: B. MeadowsSeconded by: B.French
RES-45-16RESOLVED THAT: Staff Report No. 21-04-16-BOD
regarding the Nelson Aggregate proposed Aggregate
Application be received for information.
Carried;
Page 108 of 268
14.c) Nottawasaga Valley Conservation Authority, re: Minutes...
Nottawasaga Valley Conservation Authority
Board of Directors Meeting BOD-04-16
April 22, 2016 MinutesPage 7of 8
Councillor TerryMokriy, Municipality of Grey Highlandsleft the meeting at
11:00 a.m.
Moved by: K. WhiteSeconded by: W. Benotto
RES-46-16RESOLVED THAT: the Board of Directors suspend this
meeting at 11:14 a.m. until after the Nottawasaga Valley
Source Protection Authority Meeting on April 22, 2016.
Carried;
Moved by: W. BenottoSeconded by: D. Jebb
RES-47-16RESOLVED THAT: the Board of Directors re-convene at
12:06 p.m. to consider the remainder of the April 22,
2016 BOD-04-16 agenda.
Carried;
11.Closed Session
Moved by:W. BenottoSeconded by:E. Hawkins
RES-48-16RESOLVED THAT: this meetingof the Board of Directors
No.04-16 move into closed session at 12:07 p.m.to address
matters pertaining to:
litigation or potential litigation, including matters before
administrative tribunals, affecting the Authority.
Dunn Capital Corporation (Dunncap)
Carried;
Moved by: D. JebbSeconded by: F. Nix
RES-49-16RESOLVED THAT: the Board of Directors rise from closed
session at 12:28 p.m. and report progress.
Carried;
Moved by: B. FrenchSecondedby: B. Meadows
RES-50-16RESOLVED THAT: the Board of Directors receive Staff Report
No. 23-04-16-BOD containing the legal opinion by Thomson
Rogers regarding comments by Dunn Capital Corporation; and
Page 109 of 268
14.c) Nottawasaga Valley Conservation Authority, re: Minutes...
Nottawasaga Valley Conservation Authority
Board of Directors Meeting BOD-04-16
April 22, 2016 MinutesPage 8of 8
FURTHER THAT: the Chair and NVCA staff be authorized to
meet with the Town of Collingwood and Dunn Capital
Corporation representatives as soon as practicable to present
the legal opinion, which is endorsed by the Board of Directors;
and
FURTHER THAT: the legal opinion and staff report be shared
with watershed municipalities after the meeting with the Town
of Collingwood and Dunn Capital Corporation.
Carried;
12.OTHER BUSINESS
Noother businesswas identified.
13.ADJOURN
Moved by: B. FrenchSeconded by: B. Meadows
RES-51-16RESOLVED THAT: the Board of Directors adjourn at12:30 p.m.
until the next scheduled meeting on May 27, 2016or at the call
of the Chair.
Carried;
Page 110 of 268
14.c) Nottawasaga Valley Conservation Authority, re: Minutes...
NVCA Board Meeting Highlights, May 27, 2016
Next Board Meeting: June 24, 2016
For the full meeting agenda including documents and reports, visit nvca.on.ca/about/boardofdirectors.
NVCA Phragmites and Invasive Species Town of Shelburne Municipal Service
Action Plan Agreement
The board of directors received a presentation At the meeting, the board approved an NVCA and
from Dave Featherstone, NVCA, Manager, Town of Shelburne Municipal Service Agreement
regarding applications under the Planning Act.
Watershed Monitoring Technician regarding the
NVCA staff will continue to work with watershed
newly released NVCA Phragmites australis and
municipalities to establish and/or update
Invasive Species Action Plan.
municipal service agreements and standardize
The plan addresses invasive species of concern these agreements where possible.
within the watershed, roles and responsibilities of
various parties, best management practices for
NVCA Forestry Program
control, and recommendations to address invasive
2016 Tree Planting Results
species going forward. It also suggests outreach
NVCA has delivered a tree planting program each
opportunities to make watershed residents more
year since its creation. The board of directors
aware of invasive species.
commended forestry staff, who were pleased to
The board approved the circulation of the plan to
report that more than 220,000 trees were planted
watershed municipalities for their information.
throughout the watershed this year. Not only is
this the most trees NVCA has planted in a single
Conservation Authorities Act Review seasonit is the most planted by any
conservation authority in the province in 2016.
The board received correspondence from the
Ministry of Natural Resources and Forestry Staff are already preparing for next year, with
(MNRF) notifying the authority that the 2017 tree planting fee
Conservation Authorities Act review and schedule.
consultation paper are posted on the
environmental registry (ebr.gov.on.ca registry
In brief
number 012-7583).
During this meeting, the board also:
consultation paper,
approved the Friends of Minesing Wetlands
Future: Proposed Priorities for Renewal,
2016-2018 Strategic Plan.
proposed priorities for renewal of the
Conservation Authorities Act.
endorsed the board orientation manual for
their use.
The province has created an advisory group to
provide advice throughout the review process.
congratulated NVCACorporate
Services, Sheryl Flannagan, on receiving her
has been appointed by the MNRF to this advisory
Certified Human Resources Leader (CHRL)
group.
designation.
th
8195 8 Line, Utopia, ON, L0M 1T0 705-424-1479 admin@nvca.on.ca
www.nvca.on.ca
Page 111 of 268
14.c) Nottawasaga Valley Conservation Authority, re: Minutes...
NVCA Board Highlights
Page 2 of 2
Future meetings & events Nature Days for Homeschoolers
Wednesday, June 29, 10:00 a.m. - 3:00 p.m.
Community Volunteer Tree Plant
Tiffin Centre for Conservation
(with South Simcoe Streams Network)
Saturday, May 28, 9:00 a.m. - 12:00 p.m. Camp Tiffin Summer Day Camp
Bradford West Gwillimbury Throughout the summer.
Tiffin Centre for Conservation
Community Volunteer Tree Plant
(with Nature Conservancy of Canada) Camp Monadh Mor Summer Day Camp
Saturday, May 28, 9:00 a.m. - 2:30 p.m. (with the Town of Mono)
Minesing Wetlands Conservation Area Throughout the summer.
Mono Community Centre
NVCA Board of Directors Meeting
Friday, June 24, 9:00 a.m. - 12:00 p.m. Fight the Phrag!
Town of New Tecumseth Municipal Offices Volunteer Phragmites Removal Work Day
10 Wellington St E (with community partners)
New Tecumseth, ON, L9R 1G8 Saturday, August 6, 8:00 a.m. - 5:00 p.m.
Collingwood
Page 112 of 268
14.d) Minutes of Orillia Public Library Board meeting held o...
ORILLIA PUBLIC LIBRARY BOARD
MINUTES OF APRIL 27, 2016 MEETING
Aregularmeeting of the Library Board was held atthe Library commencing at 3:33 p.m.
PRESENT BOARD G. Guthrie, Chair;L. Avery; S. Clarke; B. Dickson; J. Duncan;
T. Duncan;J. Fecht;
STAFF S. Campbell, Chief Executive Officer
K. Absalom, Director of Information Services
S. Csekey, Director of Childrens & Youth Services
S. Dance, Director of Technical Services
T. Chatten, Recorder
ABSENT R. Kloostra;M. Seymour
Disclosure of PecuniaryInterest and General Nature Thereof none
CONSENT AGENDA
J. Fecht asked if the Library uses social media as a means of communication, to which the
response was that we regularly post to several sites to promote events and activities.
MOTION #2016:14
Moved by L. Avery, seconded by S. Clarkethat the consent agenda of theApril 27, 2016
meeting be adopted. CARRIED
DISCUSSION AGENDA
BUSINESS ARISING FROM THE MINUTES
Friends of the Library The Library Book Boutique will participate in the upcoming street sale
in May to increase awarenessfor thebook sales
Information Orillia The Information Orillia Board has had some recent changes andwill
meet next week. The budget has now been passed, with a quarterly report to the board for
review,and a report to OLPB following this.
REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES
Finance Committee Review and discussion of the monthly statements for March2016.
MOTION #2016:15
Moved by B. Dickson, seconded by J. Duncanthat the Orillia Public Library Board receives
the March 2016 Financial Statements as presented. CARRIED
Page 113 of 268
14.d) Minutes of Orillia Public Library Board meeting held o...
Planning Committee The draftStrategic Plan will be presented to the board for reviewand
discussion later in the meeting.
Personnel Committee The next phase of the CEO performance appraisal is to be completed
uponthe return of the committee chair.
Community Relations Committee The committee met just prior to theboard meeting with a
member of the media, and reports that advertising and donors are in place for the Library fun
run event in May.
Ad Hoc ContractCommittee Severn Township representativesmet with the CEO and Chair
to discuss possible contract reinstatement. The validity of statistics was questions based on the
standard of data collection. A written report with background information will be prepared for
the Township with more details.
NEW BUSINESS
E-Book InitiativeOttawa Public Library
MOTION #2016:16
Moved by J.Fecht, seconded by J.Duncanthat the Orillia PublicLibrary Board supports the
efforts of Canadian Public Libraries for Fair E-Book Pricing to take actions to reduce
restrictive library e-book pricing. CARRIED
Community HubsinOntario This is being presented to the Board for information only.
Strategic Plan A draft was distributed for review and discussion.Good starting point with
some suggestions and input received since distribution of the draft. Incorporate changeswith
basic graphics and resend to Board. Have the document go through city marketing staff to get
different perspective after final Board review. Thanks expressed to the staff committee and
members who worked so diligently on this process.
Staff reported that the Head of Circulation has given his resignation as of month end.
Adjournment at 4:50p.m.
__________________________________________________
BOARD CHAIRCHIEF EXECUTIVE OFFICER
Page 114 of 268
14.d) Minutes of Orillia Public Library Board meeting held o...
REPORT OF THE CEO
April 2016
Submitted by Suzanne Campbell
Staff Engagement
th
A directors meeting was held on April 14.
th
A staff meeting was held on April 28.
Sarah Csekey began her position as Director ofChildrens & Youth Services on Monday April
4th.
Kelli Absalom (Director of Information Services) and I interviewed five candidates for the
Emergent Technology Librarian position (Librarian 1).
The City brought in a speaker offering half day leadership training for all staff. All members of
the management team attended the Super Manager training session, while non-management
staff had the opportunity to attend the Leadership 101 session. Staff found the experience
rewarding with some good techniques brought forward on creating a collegial environment.
The City paid for the speaker from their corporate training budget and opened it up to Library
staff at no cost. In addition to the mangers two Childrens staff, one Technical Processing staff
member, and one Circulation Services staff member attended the session.
Board Activity and Actions
The staff planning committee attended a telephone meeting with Cathy Lang to review and
finalize the strategic plan and to work with her to develop a logic model for a Board Action Plan.
The management team is presently reviewing the Logic Plan and will come for final Board
approval at the June meeting.
Work continued on the Downtown Dewey Dash. Lisa Avery and I met to order caps for the
race, caps will be distributed to the first 120 runners and will also be available for purchase.
Registration is open and can occur either on-line through Canada Helps or in person at the
Library.
Library Building
Property Issues
1.The lower windows in the mezzanine area have leaked a number of times during severe
storms. The City has had Orillia Glass examine the windows to determine the next
steps. Orillia Glass examined the windows and determined it was not a caulking or
Page 115 of 268
14.d) Minutes of Orillia Public Library Board meeting held o...
installation issue, but felt it was a flashing issue. We have not had a major issue occur in
over 6 months City staff is looking into the issue.
2.Childrens Services staff has reported excessive heat in the work room on a few days in
January with the issue continuing date. This issue is continuing to be monitored and I
have asked for a report from the City Facilities Department on the steps to be taken. I
have not received any further information but will be following up in our quarterly
meeting.
3.The Accessible washroom on the second floor is presently out of service. I have been
assured that we are in compliance as we have an alternative on the first floor. The
quote for repairing the door operator and the circuit board came in quite high so we are
waiting on a second quote. This repair is still outstanding.
4.Issue with the West Street door. The door not connected to the accessible door
operator is damaged, causing it to close quickly. Staff have put a sign on the door to
inform the public of the problem. The custodian is looking into the cost of the repair.
City and Community Connections
I attended two SMT meetings at the City.
I attended a Chamber of Commerce Business After 5 social held at Era 67.
Page 116 of 268
14.d) Minutes of Orillia Public Library Board meeting held o...
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Page 117 of 268
14.d) Minutes of Orillia Public Library Board meeting held o...
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REPORT FOR THE MONTHOF APRIL2016
by Director of Information Services
Kelli Absalom
SPECIAL EVENTS
We partnered with the Orillia Community Gardens for their annual Seedy Saturday
event held in conjunctionwith theOrillia Farmers Market. Orillia Community Gardens
staffed a seed information table in the lobby and also gave out free seeds to the public.
Emily Wilson gave a Seed Starting & Basic Gardening workshop in the Fireplace
Room with fifteen people in attendance.
COMMUNITY PARTNERSHIPS
VON Canada SMART (Seniors Maintaining Active Roles Together)continued to offer
their weekly exercise class for seniors in March. Forty fourpeople were in attendance.
The Sunshine Ukulele Network hosted a Ukulele Jam in April withelevenpeoplein
attendance.
The English Conversation Circle, presented by Welcome Centre Immigrant Services,
hadthirty threeparticipants.
COMMUNITY ENGAGEMENT
Jayne Turvey organized a visit for participants of the Ontario Association of Library
Technicians Conference being heldat Fern Resort. Jayne, Richard Anderson and
Melissa Robertson facilitated tours for twenty nine participants. They were very
complimentary of our building.
The Big Read Committee met in April to finalize details for the launch of this years
th
selection in May. 2016 is the 10Anniversary of the Big Read.
Michelle Sinclair conductedLibrary Outreach visitsto Leacock Retirement Lodge,
Champlain Manor and Victoria House.
PROGRAMS
This month I provided One-On-One Tech Help sessionswhich continue to bein high
demand.
Jayne Turveyheld a meeting of the Genealogy Club with thirty fourpeople in
attendance.Guest speaker was professional genealogist Linda Corupe.
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Michelle Sinclair held twoEarly Dementia drop-in coffee hoursfor those living withearly
dementia and their caregivers.She continues to receive positive feedback as
participants really appreciate the opportunity for fellowship and sharing.
Sixty people participated in our Chair Yoga class this month.The class is led by
Certified Hatha Yoga instructor Melanie Rimkay.
The Books on Tap Book Club,led by Sarah Babineau, met this monthat Brewery Bay
to discuss The 100-Year-Old Man Who Climbed out the Window and Disappeared by
Jonas Jonasson. The group also gathered at the Librarylater in the month to watch the
movie version of the novel.
The Bookworms Book Club, led by Michelle Sinclair, met this month to discuss 419 by
Will Ferguson.Fifteenpeople attended.
The Whats 4 DinnerBook Club, led by Lee Kelly, met in April in the Fireplace Room to
discuss international meals. The group indulged in some delicious sample recipes.
The French Conversation Circle, led by Bernard Poigny, met in Aprilwith thirty people in
attendance. Twenty onepeople met informally in the Fireplace Room.
We continued to host a weekly Knitting Group in the Fireplace Room during the month
of Aprilwith forty-two peoplein attendance.
Sixteen peoplewere provided with Library materials in our Community Outreach
programthis month. Materials were also delivered to Victoria House,Birchmere
Retirement Residence, Spencer House, Independent Suites, Oak Terraceand Leacock
Retirement Lodge.
SERVICES AND ACTIVITIES
We have used agrant from the Ontario Ministry of Tourism, Culture and Sport to
purchase a Green Screen PortableStudio. Items purchased include a camera, green
screen with lights, microphone and software. Staff isbeingtrained on the technology
and we expectto use it in some Children and Teen programs this summer. It will also
be taken to the Ode to Harry Potter Day at the Leacock Museum in July. We have
also utilizedthis grant to purchase a VHS to DVD dubbing machine and video capture
unit which allows video to be digitally saved to a computer or flash drive. This device will
be kept in the TechnologyLab and will be available for use by Library customers. Staff
is being trained on this device and Eli McAlpine is currently writing a policy and
procedure for its use.
Lee Kelly and Michelle Sinclair created book displays on such topics as:Survival 101,
Forensic Fiction, From the Cold Case Files and Here Comes The Sun.
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Sarah Csekeyproduced and published the AprileNewsletter as well as the monthly
OPL Hub program calendar.
STATISTICS
April2016
InternetUse2,662
WirelessUse6,021
Online ProductsUsage6,676
Study Room Bookings82
Library WebpageVisits17,039
Reference Questions Answered3,300
As of April 30th, the OrilliaPublic Library Facebook page has 1368followers. We also
have 1587 followers on Twitter and 292followers on Instagram.
VOLUNTEERS
Volunteer hours for the month of Aprilwere 479.5.
The Library Book Store raised $741.10 in April.
Jayne Turvey interviewed and hired four new volunteers.
PROFESSIONAL DEVELOPMENT
I attended Super Manager Leadership training at the City of Orillia.Paul Bailey from 3C
Coaching facilitated a workshop on providing the tools for managers to help employees
grow in their abilities and motivate them to go above and beyond expectations.
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April 2015April 2016
Avg/dayAvg/day
Number of Days 2730
Checkouts + renewals 26,71598930,2471,008
Holds 3,9621473,635121
Gatecount 23,57887328,825961
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14.e) Minutes of Lake Simcoe Region Conservation Authority m...
No. BOD-04-16 Friday, April 29, 2016
120 Bayview Parkway, Newmarket, ON
MINUTES
LSRCA Board Members Present: LSRCA Staff Present:
Mayor G. Dawe, Chair M. Walters, Chief Administrative Officer
Councillor R. Simpson, Vice Chair R. Baldwin, GM, Planning & Development
Regional Councillor B. Drew R. Jarrett, GM, Communications & Education
J. Dolan B. Kemp, GM, Conservation Lands
Councillor A. Eek J. Lee, GM, Corporate & Financial Services
Councillor K. Ferdinands B. Longstaff, GM, Integrated Watershed Management
Councillor P. Ferragine T. Barnett, Coordinator, BOD/CAO
Mayor V. Hackson K. Christensen, Manager, Human Resources
Councillor S. Harrison-McIntyre N. Knight, Communications Specialist
Councillor D. Kerwin M. Leung, Communications Specialist
Councillor S. Macpherson K. Yemm, Manager, Corporate Communications
Deputy Mayor P. Molloy
Mayor M. Quirk
Councillor S. Strangway
Deputy Mayor/Regional Councillor D. Wheeler Guests:
Councillor M. Sharpe, Township of Ramara
Regrets:
D. Bath
Councillor P. Silveira
I.DECLARATION OF PECUNIARY INTEREST
None noted for this meeting.
II.APPROVAL OF THE AGENDA
Moved by: B. Drew Seconded by: A. Eek
BOD-048-16 RESOLVED THAT the content of the Agenda for the April 29, 2016 meeting of the
LSRCA Board of Directors be approved as presented. CARRIED
III.ADOPTION OF THE MINUTES
a) Board of Directors Meeting April 1, 2016
Moved by: S. Strangway Seconded by: S. Macpherson
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April 29, 2016 Minutes
Page 2 of 6
BOD-049-16 RESOLVED BOD-03-16 held on
Friday, April 1, 2016 be approved as circulated. CARRIED
IV. ANNOUNCEMENTS
a) LSRCA Upcoming Stewardship Events
Communications Specialist, Nancie Knight, updated the Board regarding upcoming Stewardship events
th
around the watershed, noting that tree planting events begin on Saturday, April 30 and continue on
Saturdays in May. For more information or to find an event near you, please click the following link:
LSRCA Upcoming Events
b) LSRCA Conservation Awards - Nominations
Communications Specialist, Maria Leung, advised Board members that nominations are now being
noted that nominations can be made by contacting Maria directly @ 905-895-1281, ext. 258 or
m.leung@lsrca.on.ca or online by clicking the following link: LSRCA Watershed Heroes Nomination Form
Regional Councillor Wheeler noted that it would be helpful if staff could provide a list of projects taking
place around the watershed, so that Board members would be more informed about the watershed
heroes in their respective municipalities.
c) Meeting Guest
Deputy Mayor Ramara Councillor Margaret Sharpe, who attended the meeting as a
guest.
V. DEPUTATIONS
There were no deputations at this meeting.
VI.HEARINGS
There were no hearings at this meeting.
VII. PRESENTATIONS
LSRCA 2015 Audit Findings by BDO Canada LLP
were found during the audit and that BDO Canada re
throughout the audit. He went on to note that it is the opinion of BDO Canada LLP that the financial
statements present fairly, in all material aspects, the financial position of Lake Simcoe Region
Conservation Authority as at December 31, 2015 and the results of its operations, changes in net financial
assets, and its cash flows for the year then ended in accordance with Canadian public sector accounting
standards.
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April 29, 2016 Minutes
Page 3 of 6
Moved by: R. Simpson Seconded by: P. Molloy
BOD-050-16 RESOLVED THAT the presentation by Mr. Michael Jones of BDO Canada LLP be
received for information. CARRIED
The Board approved Staff Report No. 14-16-BOD prepared by General Manager, Corporate & Financial
Services, Jocelyn Lee, regarding
Moved by: D. Wheeler Seconded by: J. Dolan
BOD-051-16 RESOLVED THAT Staff Report No. 14-16-BOD entitled 2015 Draft Audited Financial
Statements be received; and
FURTHER THAT the Appropriations to Reserve from operations as outlined in
Schedule 5 of the 2015 Draft Audited Financial Statements be approved; and
FURTHER THAT the pending 2015 Audited Financial Statements be distributed to
CARRIED
VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
There were no items identified as items not requiring separate discussion.
IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Correspondence
of the Conservation Authorities Act. The letter outlined the five priority areas for improvement, namely:
Stronger oversight and accountability in decision-making;
Increased clarity and consistency in roles and responsibilities, processes and requirements;
Modern funding mechanisms to support conservation authority operations;
Improved collaboration and engagement among all parties involved in resource management; and
Enhanced flexibility for the Province to update the Conservation Authorities Act framework in the
future.
The letter also noted that MNRF will now work to develop options on how to proceed with improvements
in these five priority areas.
Deputy Mayor ODonnell asked if there is still an opportunity for municipalities to respond. CAO Walters
noted that unofficially comments are still being accepted.
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Page 4 of 6
Moved by: S. Harrison-McIntyre Seconded by: V. Hackson
BOD-052-16 RESOLVED THAT correspondence listed in the agenda as Item 1a) be received for
information. CARRIED
2. Proposed Excess Soil Management Policy Framework: EBR Registry Number: 012-6065
Mayor Hackson commended staff on a great report and requested that it be shared with member
municipalities. The Board approved an amended resolution.
Moved by: M. Quirk Seconded by: V. Hackson
BOD-053-16 RESOLVED THAT Staff Report No. 15-16-
the Proposed Excess Soil Management Policy Framework (EBR Posting 012-6065)
be received for information; and
FURTHER THAT Staff Report No. 15-16-BOD be shared with member municipalities.
CARRIED
3. 2016 Proposed Budget
General Manager, Corporate and Financial Services, Jocelyn Lee provided a presentation regarding
outlining the 2016 budget assumptions and reviewing changes from 2015
to 2016. She reviewed the highlights for 2016 spending, including developing the new Urban Restoration
Program, the Asset Management Plan, and the Education and Training Facility enhancements, LID
Projects, as well as the completion of the Lake Simcoe/South-eastern Georgian Bay Clean-up Fund
projects into 2017.
Moved by: D. Kerwin Seconded by: A. Eek
BOD-054-16 RESOLVED THAT the presentation by General Manager, Corporate and Financial
for information. CARRIED
The Board approved Staff Report No. 16-16-BOD, regarding the 2016 Proposed Budget.
Moved by: V. Hackson Seconded by: M. Quirk
BOD-055-16 RESOLVED THAT Staff Report No. 16-16-BOD
Budget be received; and
FURTHER THAT the 2016 budget estimates, with projected revenues in the amount
of $14,505,543, as presented in the 2016 Budget Book be approved; and
FURTHER THAT the net reserve appropriations in the amount of $(703,955) as
outlined in the 2016 Budget Book be approved. CARRIED
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April 29, 2016 Minutes
Page 5 of 6
Representative Partner Municipality YEA NAY CVA
Ms. Debbie Bath Durham Region (Brock) Absent 2.97%
Mayor Geoffrey Dawe York Region (Aurora) X 7.14%
Mr. Jay Dolan City of Barrie X 12.43%
Regional Councillor Bobbie Drew Durham Region (Scugog) X 2.97%
Councillor Avia Eek York Region (King) X 7.14%
Councillor Ken Ferdinands York Region (Whitchurch-Stouffville) X 7.15%
Councillor Peter Ferragine Town of Bradford-West Gwillimbury X 6.28%
Mayor Virginia Hackson York Region (East Gwillimbury) X 7.15%
Councillor Shira Harrison-McIntyre Town of New Tecumseth X 0.63%
Councillor Dave Kerwin York Region (Newmarket) X 7.14%
Councillor Scott Macpherson Township of Oro-Medonte X 1.51%
Councillor Pat Molloy Durham Region (Uxbridge) X 2.96%
Township of Ramara X 1.57%
Mayor Margaret Quirk York Region (Georgina) X 7.14%
Councillor Peter Silveira City of Barrie Absent 12.43%
Councillor Richard Simpson Town of Innisfil X 5.68%
Councillor Steven Strangway City of Kawartha Lakes X 0.57%
Deputy Mayor/Regional Councillor York Region (at Large) X 7.14%
Danny Wheeler
Total 100.00%
XI. CLOSED SESSION
The Board moved to Closed Session to deal with a confidential human resources matter.
Moved by: R. Simpson Seconded by: P. Ferragine
BOD-056-16 RESOLVED THAT the Board move to Closed Session to deal with confidential human
resources matters; and
FURTHER THAT the Chief Administrative Officer, members of the Executive
Management Team and the Coordinator BOD/CAO remain in the meeting for the
discussion. CARRIED
The Board rose from Closed Session.
Moved by: D. Wheeler Seconded by: J. Dolan
BOD-057-16 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED
a) Confidential Human Resources Matter
Confidential Staff Report No. 17-16-BOD regarding a confidential human resources matter was provided
to Board members prior to the meeting.
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April 29, 2016 Minutes
Page 6 of 6
Moved by: S. Macpherson Seconded by: P. Ferragine
BOD-058-16 RESOLVED THAT Confidential Staff Report No. 17-16-BOD regarding a confidential
human resources matter be approved. CARRIED
XII. OTHER BUSINESS
a) Next Meeting:
th
Chair Dawe advised that the next meeting of the Board of Directors will be held on Friday, May 27.
XIII. ADJOURNMENT
Moved by: P. Ferragine Seconded by: R. Simpson
BOD-059-16 RESOLVED THAT the meeting be adjourned @ 10:10 a.m. CARRIED
____
Mayor Geoffrey Dawe Michael Walters
Chair Chief Administrative Officer
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14.g) Correspondence dated May 24, 2016 from Kathleen Wynne,...
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14.g) Correspondence dated May 24, 2016 from Kathleen Wynne,...
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14.h) Correspondence dated May 26, 2016 from Kathleen Wynne,...
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14.h) Correspondence dated May 26, 2016 from Kathleen Wynne,...
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14.i) Correspondence dated May 27, 2016 from Kathleen Wynne,...
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15.a) Correspondence dated February 23, 2016 from Anthony B....
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15.b) Correspondence received May 7, 2016 from Bruce and Vir...
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15.c) Correspondence from Rural Ontario Municipal Associatio...
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17.a) By-Law No. 2016-085: A By-law to regulate and permit t...
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THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
AND
CANADIAN UNION OF PUBLIC EMPLOYEES
AND ITS LOCAL 2380-04
COLLECTIVE AGREEMENT
January 1, 2016 _
December 31, 2018
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