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05 18 2016 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, May 18, 2016 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Labour Relations). d) Robin Dunn, CAO re: Solicitor-client privilege (Legal Opinions). e) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Potential Acquisition). 5. Minutes of Council and Committees: 5 - 7a) Minutes of Age Friendly Community Committee meeting dated Thursday, May 5, 2016. 8 - 26b) Minutes of Council meeting held on Wednesday, May 11, 2016. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: 27 - 52 a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affairs; and Frank Smith, Director, Construction; Enbridge Gas Distribution re: Introduction and Discussion, Franchise Renewal. Page 1 of 177 Council Meeting Agenda - May 18, 2016 53 - 55 b) 10:10 a.m. Tom Shaw, Board Member, Simcoe County Mountain Bike Club (SCMBC) re: Request to Build Additional Mountain Bike Trail at Horseshoe Valley Memorial Park. 56 - 69 c) 10:20 a.m. Melanie Van Pypen, Oro-Medonte Forest School re: Request to Use Carly Community Hall for Regular Recreational Programming. 9. Presentations: 70 - 90 a) Oscar Poloni, KPMG re: Operation Service Review. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or Page 2 of 177 Council Meeting Agenda - May 18, 2016 against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 91 - 94 a) Report No. CSI2016-09, Doug Irwin, Director, Corporate Services/Clerk re: Pound Service Agreement. 95 - 98 b) Report No. TES2016-12, Jerry Ball, Director, Transportation & Environmental Services re: Gore Road Bridge Replacement Update. 99 - 139 c) Report No. CSI2016-15, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update April 2016. 140 - 142 d) Report No. CSI2016-16, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Information Technology Master Plan Status Update. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. 143 - 147 b) Mayor H.S. Hughes, correspondence dated May 6, 2016 from Mayor Rob Burton, Town of Oakville re: OMB Reform. 148 - 156 c) Councillor Hall re: Reconsideration of the Discontinuation of Questions from the Public Clarifying an Agenda Item. 14. Consent Agenda: 157 - 158 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Notice of Closure, Gore Road between Penetanguishene Road and Line 1 South, beginning Tuesday, February 16, 2016 and scheduled to re-open no later than August 15, 2016. 2. Simcoe County Food & Agriculture Charter, Champion Awards, Deadline for Nominations, May 31, 2016. 159 - 160 b) Correspondence dated April 22, 2016 from John Pickernell, Applications Administration, Ontario Energy Board re: Natural Gas Expansion in Ontario - Ontario Energy Generic Hearing, Board File No. EB-2016-0004. Page 3 of 177 Council Meeting Agenda - May 18, 2016 Staff Recommendation: Receive. 161 - 164 c) Minutes of Barrie Public Library meeting held on February 25, 2016. Staff Recommendation: Receive. 15. Communications/Petitions: 165 - 170 a) Correspondence dated May 10, 2016 from Mike Walters, CAO, Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA Annual Conservation Awards: Nominate a local environmental champion today. 16. Notice of Motions: None. 17. By-Laws: 171 - 172 a) By-Law No. 2016-080: A By-law to remove the Holding symbol On lands described as follows: 3375 Line 6 North, PCL 88-2 SEC 51M367; BLK 88 PL 51M367 ORO EXCEPT PT 1 51R20522; ORO-MEDONTE; PIN 58533-0020 LT, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003- 27596. 173 - 174 b) By-Law No. 2016-082: A By-law to remove the Holding symbol On lands described as follows: 4025 Line 6 North, PT W1/2 LT 5 CON 7 MEDONTE AS IN RO1321666, PT 1 51R39681; ORO-MEDONTE, Township of Oro- Medonte, County of Simcoe, Roll # 4346-020-003-01301. 175 - 176 c) By-Law No. 2016-083: A By-law to remove the Holding symbol On lands described as follows: 1996 Line 8 North, PT LT 9 CON 8 ORO AS IN RO1009628 BEING PART 1 PLAN 51R-40174; ORO-MEDONTE; PIN 58537-0016 LT, Township of Oro-Medonte, County of Simcoe 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 177 a) By-Law No. 2016-081: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 18, 2016. 20. Adjournment: a) Motion to Adjourn. Page 4 of 177 5.a) Minutes of Age Friendly Community Committee meeting dat... Page 5 of 177 5.a) Minutes of Age Friendly Community Committee meeting dat... Page 6 of 177 5.a) Minutes of Age Friendly Community Committee meeting dat... Page 7 of 177 5.b) Minutes of Council meeting held on Wednesday, May 11, 2... Page 8 of 177 5.b) Minutes of Council meeting held on Wednesday, May 11, 2... Page 9 of 177 5.b) Minutes of Council meeting held on Wednesday, May 11, 2... Page 10 of 177 5.b) Minutes of Council meeting held on Wednesday, May 11, 2... Page 11 of 177 5.b) Minutes of Council meeting held on Wednesday, May 11, 2... Page 12 of 177 5.b) Minutes of Council meeting held on Wednesday, May 11, 2... Page 13 of 177 5.b) Minutes of Council meeting held on Wednesday, May 11, 2... 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Page 26 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... May18/2016 EnbridgeGasDistribution FrankSmith MarkWilson o o EnbridgeGasDistributionIntroductionanddiscussionaboutfranchiserenewal. Page 27 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... FranchiserenewalmustoccurbeforeDecember17,2017.Inadvance,Councilwouldbenefitfrom anunderstandingoftheregulationsthatgoverntherelationshipbetweenEnbridgeandthe municipalityandthepurposeofthefranchiserenewal. April15,2016 MarkWilson 500ConsumersRd.NorthYorkON,M2J1P8 416-758-79758 mark.wilson@enbridge.com Page 28 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 29 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 30 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 31 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 32 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 33 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 34 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 35 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 36 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 37 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 38 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 39 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 40 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 41 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 42 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 43 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 44 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 45 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 46 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 47 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 48 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 49 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 50 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 51 of 177 8.a) 10:00 a.m. Mark Wilson, Senior Advisor, Municipal Affai... Page 52 of 177 8.b) 10:10 a.m. Tom Shaw, Board Member, Simcoe County Mounta... Page 53 of 177 8.b) 10:10 a.m. Tom Shaw, Board Member, Simcoe County Mounta... Page 54 of 177 8.b) 10:10 a.m. Tom Shaw, Board Member, Simcoe County Mounta... Page 55 of 177 8.c) 10:20 a.m. Melanie Van Pypen, Oro-Medonte Forest School... Page 56 of 177 8.c) 10:20 a.m. Melanie Van Pypen, Oro-Medonte Forest School... Page 57 of 177 8.c) 10:20 a.m. Melanie Van Pypen, Oro-Medonte Forest School... 2016 th Oro-Medonte Forest School Presented to the Township of Oro-Medonte Council, May 18By Melanie Van Pypen, Co-founder and Educator, Oro-Medonte Forest School Page 58 of 177 8.c) 10:20 a.m. Melanie Van Pypen, Oro-Medonte Forest School... is to provide children with frequent is for children to develop a strong sense of Our Missionopportunities to play and learn in local forests, meadows, wetlands and gardens with educators who understands the power of play and child-directed learning.Our Visionself, a healthy connection to the land and become the next generation of leaders who can contribute to a more sustainable local community and world. Our Mission and Vision: Page 59 of 177 8.c) 10:20 a.m. Melanie Van Pypen, Oro-Medonte Forest School... , children spend a recreational program An educational approach that began in the late 1950s in Europe and has spread more recently to North AmericaFunctioning as a half or full day outdoors, once or twice weekly, in the same local natural space exploring, discovering, learning to navigate small risks, building relationships with their peers and the land.Fosters children’s development through child-led learning, outdoor play, collaborative and independent inquiry and exploration. About Forest School Page 60 of 177 8.c) 10:20 a.m. Melanie Van Pypen, Oro-Medonte Forest School... ” Forest , an education Forest School Canada All Forest School programs adhere to: regular and Our program has been developed from the inspirational model set forth by initiative of the “Child and Nature Alliance of Canada” Forest School Canada’s aim is to develop a national community of practice and to collaborate with educators to arrive at a set of “best practices” for this field“repeated access to a natural space, as well as child-directed, emergent and inquiry-based learningSchool Canada Forest School Canada Page 61 of 177 8.c) 10:20 a.m. Melanie Van Pypen, Oro-Medonte Forest School... Gross motor skillsFine motor skillsPhysical fitness and staminaConcentrationSelf-esteemSelf-confidenceIndependenceAbility to work with othersLanguage development Understanding and respect for the natural environment Benefits of Forest School Research shows that participation in Forest School can lead to improvement in: Page 62 of 177 8.c) 10:20 a.m. Melanie Van Pypen, Oro-Medonte Forest School... classroom teaching experience Team of two dedicated educators and mothers who believe strongly in the benefits of children learning and playing in outdoor environments.A certified teacher (OCT) specialized in play-based, child directed learning with over 8 years Certified kids yoga teacherBSc. Natural Science, BEd., BSc. Kinesiology, and BA Native StudiesOver 6 years of Outdoor Education programming working with children in the outdoorsCurrent first aid and CPRHave attended Introduction to Forest School and Risky Play workshops, led by Forest School Canada About the Founders: a brief description of combined experience Page 63 of 177 8.c) 10:20 a.m. Melanie Van Pypen, Oro-Medonte Forest School... Parent and Child Forest Fridays-All agesPreschoolers in the Forest-Ages 2.5 to 3 and 8 monthsForest Kindergarten: Ages Jr. and Sr. kindergarten ageFull Day Forest School: Ages 4-10 Note: all programs are run with a 5:1 children to adult ratio and are offered on a part time basis. Oro-Medonte Forest School Program Options Page 64 of 177 8.c) 10:20 a.m. Melanie Van Pypen, Oro-Medonte Forest School... Potential Location- Carly Community Hall We hope to negotiate a lease with the Township of Oro-Medonte for the use of the indoor space at Carly Community Hall as well as the surrounding green spaceWe are grateful to the landowners adjacent to the Hall who have graciously offered their forested land for the children in the program to explore!The site is perfectly situated, safe, historic and we hope both the hall and the community will benefit from our use. Page 65 of 177 8.c) 10:20 a.m. Melanie Van Pypen, Oro-Medonte Forest School... at Carly Community Hall on a and a connection to the land amongst local children social media, volunteer opportunities, parent-involved programminghelp sustain and develop historical ties to the community and surrounding landfundraising events, Oro Medonte Forest School will be able to offer financial support to Carly Hall's operational costs and upkeep of the facility. Further, we will bring community attention to other community events taking place regular basis.for low-income families in our community. 4.In addition to lease fees for the use of Carly Hall, with 1.Helping to build resiliency, fitness, positive social development 2.Connecting and building community through parent collaborations, 3.Using a local, historical building (Carly Hall) as our home base to 5.With future growth, OMFS will strive to create a scholarship fund Benefits to the Community of Oro-Medonte Page 66 of 177 8.c) 10:20 a.m. Melanie Van Pypen, Oro-Medonte Forest School... Growth Projections Current Interest and rowth. Upon posting the OMFS initiative to social media, via our Facebook page, we gained over 500 page followers within 1 week.The week we launched our initiative, we received over 100 messages inquiring about our program. To date, we have 150 families subscribed to our mailing list. Our approximate capacity is 40 families. With an increase in advertising and program exposure we feel that we could exceed our capacity providing room for future g Page 67 of 177 8.c) 10:20 a.m. Melanie Van Pypen, Oro-Medonte Forest School... Used Gear Swap / Garage SaleMabel’s LabelsForest School Art and Photography Sale/Silent Auction Fundraising Plans and Ideas to Support Carly Hall Page 68 of 177 8.c) 10:20 a.m. Melanie Van Pypen, Oro-Medonte Forest School... Questions Page 69 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 1 iliated with KPMG International Cooperative (_KPMG ternational. of the KPMG network of independent member firms aff , 2016 th May 18 © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In Page 70 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 2 iliated with KPMG International Cooperative (_KPMG ternational. of the KPMG network of independent member firms aff © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In 1.Introductions2.Work Conducted to Date3.Key Themes4.Strategies Under Consideration5.Next Steps Page 71 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 3 iliated with KPMG International Cooperative (_KPMG ternational. of the KPMG network of independent member firms aff © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In Policies with respect to service levelsFinancial informationPersonnel informationInfrastructure and asset information Public works yards (North and South)Water treatment facilities (four of 13)Various community facilities Documentation reviewFacility tours Page 72 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 4 iliated with KPMG International Cooperative (_KPMG ternational. Environmental Services TechnologistManager, Transportation Services Manager, Environmental ServicesManager, PlanningManager, Human ResourcesSupervisor, Parks and Facility OperationsRoads Foremen (2) Engineering/Environmental ServicesParks and Facilities of the KPMG network of independent member firms aff © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In Mayor and CouncilChief Administrative OfficerTownship Union (CUPE representatives)Director, Recreation and Community ServicesDirector, Transportation and Environmental Services Director, Finance and Deputy CAODirector, Development Services Fire Chief Transportation (North Yard)Transportation (South Yard) InterviewsGroup Discussions Page 73 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 5 iliated with KPMG International Cooperative (_KPMG ternational. BudgetingPersonnel managementProcurement and purchasingSchedulingWater billingCustomer service (work order system) CorporateWater, Wastewater and Stormwater* of the KPMG network of independent member firms aff © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In SchedulingRecreational programmingCustomer service (work order system)Facility rentalsFleet and facility maintenanceOperational engineeringDevelopment engineeringContract administration OperationsEngineering * Added to original project scope Page 74 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 6 iliated with KPMG International Cooperative (_KPMG ternational. of the KPMG network of independent member firms aff © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In Positive and engaged workforceInvestments in organizational developmentContinuous improvement initiativesInvestments in technology as an enabler of efficienciesStrong financial positionCommunity mobilizationStrategies and planning Service delivery and operational reviews, by their nature, focus on areas for improvement and not strong pointsIt_s also important to recognize that areas for improvement reflect changes to the Township and its operating environment Page 75 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 7 iliated with KPMG International Cooperative (_KPMG ternational. of the KPMG network of independent member firms aff © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In 1.Certain processes are inefficient Page 76 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 8 2 2 Max system Baker system and recreation Finance department enters payment into Parks and recreation and receipts to parks Finance provides form enters registration into 2 Customer is redirected instead of receiving one-stop serviceDuplication of data entry iliated with KPMG International Cooperative (_KPMG 12 ternational. issues receipt Excel spreadsheet Finance department records payment on Parks and recreation receives payment and Cash Debit Cheque of the KPMG network of independent member firms aff Form of Payment payment programming registration form for parks and recreation Parks and recreation Customer completes Customer referred to processes credit card Credit Card 1 © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In register Township Office to Customer attends at Page 77 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 9 iliated with KPMG International Cooperative (_KPMG ternational. of the KPMG network of independent member firms aff © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In controls 1.Certain processes are inefficient2.Certain processes can benefit from improved and enhanced internal Page 78 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 10 1 iliated with KPMG International Cooperative (_KPMG Customer is redirected instead of receiving one-stop service ternational. 1 into Baker system Finance for payment Customer directed to Finance enters payment 1 of the KPMG network of independent member firms aff Township attached to filed in binder trench inspection water meter from Receipt issued and form acknowledging Finance for payment Customer purchases Customer completes Customer directed to acknowledgement form Acknowledgement form © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In building permit Customer attends at Township Hall obtain Page 79 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 11 binder returned Installation form Baker system to commence billings Address inputted into Inspection completed Installation form filed in iliated with KPMG International Cooperative (_KPMG ternational. MS Outlook for Environmental Services personnel appointment updated Form left in pick-up slot of the KPMG network of independent member firms aff completed in MS Outlook Appointment recorded Manual installation form © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In meter inspected Revenue recognition is customer drivenNo reconciliation to trench installations or water meter salesNo input from building services (occupancy permit) or finance (supplementary taxes) Customer calls when Issues: Page 80 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 12 iliated with KPMG International Cooperative (_KPMG ternational. of the KPMG network of independent member firms aff © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In controls 1.Certain processes are inefficient2.Other processes can benefit from improved and enhanced internal 3.The Township is not maximizing technology to the extent possible Page 81 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 13 iliated with KPMG International Cooperative (_KPMG ternational. CurrentProposedDifferential of the KPMG network of independent member firms aff s s e c o r P © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In t n e Use of licensed operator to read water meterswith electronic gun as opposed to radio frequency communication (which allows for drive-by meter reading) requires approximately two weeks per quarter for water meter reading r r u CEstimated annualhours3208(312)Estimated labourrate$44.20$44.20Vehicle rate$25.00$25.00Estimated annual cost$22,144$554$21,590Estimatedone-time cost (1,300 x $120)$156,000Paybackperiod<7 years Page 82 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 14 completed form completed form scanned and Manual work order Manual work order Work assigned and scanned and emailed Manual form updated, system by roll number Work order entered into emailed to Public Works No iliated with KPMG International Cooperative (_KPMG ternational. Issue required resolved during call Yes No further work Manual form printed issue with customer Staff attempt to resolve of the KPMG network of independent member firms aff © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In in binder No assignment of priorities to work ordersUse of manual forms as opposed to electronic recordsMultiple conversions between hard copy and electronic copyNo monitoring of time between opening and resolution of customer request Work order system updated and form filed with request for service Individual calls Township Issues: Page 83 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 15 iliated with KPMG International Cooperative (_KPMG ternational. of the KPMG network of independent member firms aff © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In controls 1.Certain processes are inefficient2.Other processes can benefit from improved and enhanced internal 3.The Township is not maximizing technology to the extent possible4.The Township is assigning lower value work to higher cost personnel Page 84 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 16 iliated with KPMG International Cooperative (_KPMG ternational. of the KPMG network of independent member firms aff © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In controlsTownship_s operations and service delivery 1.Certain processes are inefficient2.Other processes can benefit from improved and enhanced internal 3.The Township is not maximizing technology to the extent possible 4.The Township is assigning lower value work to higher cost personnel5.Certain technical competencies are necessary to support the Page 85 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 17 iliated with KPMG International Cooperative (_KPMG ternational. of the KPMG network of independent member firms aff © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In 1.Procurement 2.Project management3.Contract administration4.Asset management5.Engineering6.Risk management Page 86 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 18 iliated with KPMG International Cooperative (_KPMG ternational. of the KPMG network of independent member firms aff Modules or sub-systems for work orders, fleet maintenance, facilities maintenanceEnsure interface with financial systemsPriortizationof customer calls for serviceApplication of policies and procedures across organizationRecognition that capital budget covers more than infrastructure © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In Implementation of new Enterprise Resource Planning (ERP) systemStandardization Make selected investments in technology that have demonstrated benefits Page 87 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 19 iliated with KPMG International Cooperative (_KPMG ternational. of the KPMG network of independent member firms aff Environmental services schedulingFinancial services tie-in to operations and environmental services functionsContractors Other municipalitiesBusiness process mappingService level and financial comparisonsOrganizational and personnel recommendations © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In Completion of consultation and business processingFinalization of analysis and report Page 88 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. 20 iliated with KPMG International ademarks of KPMG International. iliated with KPMG International Cooperative (_KPMG ternational. of the KPMG network of independent member firms aff of the KPMG network of independent member firms aff © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmCooperative (_KPMG International_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or tr © 2016 KPMG LLP, a Canadian limited liability partnership and a member firmInternational_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG In Page 89 of 177 9.a) Oscar Poloni, KPMG re: Operation Service Review. kpmg.ca © 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (_KPMG International_), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International.The information contained herein is of a general nature and is not intended to address the circumstances of any particular individual or entity. Although we endeavour to provide accurate and timely information, there can be no guarantee that such information is accurate as of the date it is received or that it will continue to be accurate in the future. No one should act on such information without appropriate professional advice after a thorough examination of the particular situation. Detail Heading Detail Heading Detail Heading Detail Heading Page 90 of 177 12.a) Report No. CSI2016-09, Doug Irwin, Director, Corporate... Page 91 of 177 12.a) Report No. CSI2016-09, Doug Irwin, Director, Corporate... Page 92 of 177 12.a) Report No. CSI2016-09, Doug Irwin, Director, Corporate... Page 93 of 177 12.a) Report No. CSI2016-09, Doug Irwin, Director, Corporate... Page 94 of 177 12.b) Report No. TES2016-12, Jerry Ball, Director, Transport... Page 95 of 177 12.b) Report No. TES2016-12, Jerry Ball, Director, Transport... Page 96 of 177 12.b) Report No. TES2016-12, Jerry Ball, Director, Transport... Page 97 of 177 12.b) Report No. TES2016-12, Jerry Ball, Director, Transport... Page 98 of 177 12.c) Report No. CSI2016-15, Donna Hewitt, Director, Corpora... Page 99 of 177 12.c) Report No. CSI2016-15, Donna Hewitt, Director, Corpora... Page 100 of 177 12.c) Report No. CSI2016-15, Donna Hewitt, Director, Corpora... 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Page 137 of 177 12.c) Report No. CSI2016-15, Donna Hewitt, Director, Corpora... Page 138 of 177 12.c) Report No. CSI2016-15, Donna Hewitt, Director, Corpora... Page 139 of 177 12.d) Report No. CSI2016-16, Donna Hewitt, Director, Corpora... Page 140 of 177 12.d) Report No. CSI2016-16, Donna Hewitt, Director, Corpora... Page 141 of 177 12.d) Report No. CSI2016-16, Donna Hewitt, Director, Corpora... Page 142 of 177 13.b) Mayor H.S. Hughes, correspondence dated May 6, 2016 fr... Page 143 of 177 13.b) Mayor H.S. Hughes, correspondence dated May 6, 2016 fr... CANTHEOMBBEFIXEDENOUGHTOBESAVED? TheOntarioMunicipalBoard_sunaccountableandarbitrarydecisionshavenowsucceededin antagonizingresidents_associationsandmunicipalitiesenoughtogenerateanewpeakin demandsforreformorevenabolitionoftheOMB. Atleast140concernedmunicipalcouncilmembersfrom57municipalitiesallovertheProvince aremeetingMay14ataMunicipalSummitonOMBReforminMarkham.TheFacebookpage fortheSummitisfacebook.com/ombreform. ThePremier'smandatelettertotheMinisterofMunicipalAffairsandHousing,TedMcMeekin,requires himtoproducereformsoftheOMB.WhiletheOMBisarguablythemoststudiedandleastreformed bodyinthehistoryofOntario,IrecommendtheMinistercreateapanelofkeystakeholderstoidentify reformstofixtheOMB. ThethreeessentialreformsrequiredtomaketheOMBworthkeepingarewellknownfromprevious studies.Iamconfidentthatsuchapanelwillagreethatthesearethetopthreeprioritiesforchange: 1.ExcludetheBoardfromHearingAppealsofApplicationsforAmendmentsto ProvinciallyApprovedOfficialPlans Whatisthepointofspendingmunicipalmoneyandtimeproducinganofficialplanthat isapprovedbytheProvinceasconformingtoprovinciallegislationwhenanydeveloper canapplytoamendanofficialplananddisruptatcommunity_sprovinciallyapproved visionofitsowndevelopment? 2.RequiretheOMBtoShowDeferencetotheDecisionsofLocalCouncilsSubjectOnlyto theTestofReasonableness TheOMBmustberequiredtoshowthesamerespectforthesubjectmatterexpertiseof locallanduseapprovalauthoritiesthatthecourtsshowtothedecisionsoftheOMB. TheOMBpracticeofhearingappealsbystartingfromscratchwithanapplicationand becomingessentiallyanunderresourced,butoverlyexpensiveplanningdepartment mustend,notonlyforfairnessbutforrespectofthetaxpayer. 3.RequiretheBoard,asanAppellateBody,ToImplementtheConceptofPrecedentin itsDecisions ItisthedefinitionofarbitraryitselfwhentheOMBtakesnonoticeofitsownpast decisions.Planningofourcommunitiesshouldbeabetterprocessthanthe_random walk_thatplanningsooftenseemsattheOMB. Page 144 of 177 13.b) Mayor H.S. Hughes, correspondence dated May 6, 2016 fr... Finally,itiscriticaltoassurethatOMBMembersinspirepublicconfidence.Theroleofthe OMBrequiresthatpeopleappointedtotheBoardmustinspireconfidenceintheirabilityand objectivity.Membersneedtobeproperlytrainedandrespectfulofthepublic_srightto participateinhearings. Withoutthesechangesforthebetter,itistimetoburytheOMB.Thecourtsoperatewith morefairnessandwithmorerespectforthetimeandresourcesofthepublic. Page 145 of 177 13.b) Mayor H.S. Hughes, correspondence dated May 6, 2016 fr... NOTICEOFMOTION InConsiderationofOntarioMunicipalBoardReform Movedby SecondedbyCouncillor__________ WHEREAS,theTownofOakvillehasanOfficialPlan,knownastheLivableOakville Plan,thatsetsoutCouncil_spoliciesonhowlandsshouldbeused,guidesand directsfuturegrowthandaccuratelyreflectstheexpectationsofOakville_s residents;and WHEREAS,theLivableOakvillePlanhasbeenapprovedbytheGovernmentof Ontarioandconformstoallprovinciallegislation;and WHEREAS,theTownofOakvillehasinvestedsignificantresourcesinprofessional planningandlegalstaff,aswellasotherassociatedcosts,inestablishingand implementinglocalplanningpolicies;and WHEREAS,CouncilhasthelegislativepowertograntordenyrequestsforLivable OakvillePlanamendmentsandZoningBylawchangesafterappropriatereview; and WHEREAS,currentlyallOakvillelanduseplanningdecisionsmaybeappealedto theOntarioMunicipalBoard(OMB),anunelected,appointedbodythatisnot accountabletotheTownofOakvilleoritsresidents;and WHEREAS,thereisgrowingconcernfrommunicipalitiesandcitizensthat decisionsoftheOMBareundermininganderodinglocalplanningauthorities; THEREFORE,BEITRESOLVEDtheTownofOakvillerequeststheGovernmentof Ontariotorecognizeandrespecttherightsofmunicipalitiestomakedecisions regardingadherencetomunicipallyapprovedOfficialPlans,whichreflectlocal communityneedsandvisions,byimplementingthefollowingOntarioOMB reforms: Page 146 of 177 13.b) Mayor H.S. Hughes, correspondence dated May 6, 2016 fr... 1.ExcludetheBoardfromhearingappealsofapplicationsfor amendmentstoprovinciallyapprovedOfficialPlans. 2.RequiretheOMBtoshowdeferencetothedecisionsoflocalCouncils subjectonlytothetestofreasonableness. 3.RequiretheBoard,asanappellatebody,toimplementtheconcept ofprecedentinitsdecisions. BeitfurtherresolvedthatacopyofthisMotionbesenttotheHonourable KathleenWynne,PremierofOntario;theHonourableTedMcMeekin,Ministerof MunicipalAffairsandHousing;theHonourablePatrickBrown,Leaderofthe ProgressiveConservativeParty;theHonourableAndreaHorvath,Leaderofthe NewDemocraticParty;allMPPsintheProvinceofOntario;theRegional MunicipalityofHaltonandallHaltonRegionMunicipalities;and BeitfurtherresolvedthatacopyofthisMotionbesenttotheAssociationof MunicipalitiesofOntario(AMO). Page 147 of 177 13.c) Councillor Hall re: Reconsideration of the Discontinua... Page 148 of 177 13.c) Councillor Hall re: Reconsideration of the Discontinua... Page 149 of 177 13.c) Councillor Hall re: Reconsideration of the Discontinua... Page 150 of 177 13.c) Councillor Hall re: Reconsideration of the Discontinua... Page 151 of 177 13.c) Councillor Hall re: Reconsideration of the Discontinua... Page 152 of 177 13.c) Councillor Hall re: Reconsideration of the Discontinua... Page 153 of 177 13.c) Councillor Hall re: Reconsideration of the Discontinua... Page 154 of 177 13.c) Councillor Hall re: Reconsideration of the Discontinua... Page 155 of 177 13.c) Councillor Hall re: Reconsideration of the Discontinua... Page 156 of 177 14.a) Announcements of Interest to the Public: Township of O... Township of Oro-Medonte NOTICE OF CLOSURE Gore Road Replacement of Bridge No. 13 Contract No.: 300037030 The Township of Oro-Medontehereby notifies and advises all local residentsand affected partiesof the scheduled Oro-MedonteBridgeNo.13 Replacement and subsequent Closure of GoreRoad between PenetanguisheneRoad and 1LineSouth, in the TownshipofOro-Medonte and CountyofSimcoe. Oro-MedonteBridgeNo.13islocated on GoreRoad over the WillowCreek, roughly halfway betweenPenetanguishineRoadand 1LineSouth.This section of GoreRoad will be: th Closed for Bridge Replacement,beginning Tuesday, February 16,2016, and is scheduled to reopenno later than: th August 15,2016. Local access will be maintained throughout the duration of the Bridge Replacement Works,via PenetanguisheneRoad to the west of the crossing, and 1LineSouth to the east. We apologize for any inconvenience this may cause local residents for the duration of the Bridge Replacement Works. Should you have any questions or concerns, please do not hesitate to contact the undersigned. OwnerContract Administrator Township of Oro-MedonteR.J. Burnside & Associates Limited Ms. Michelle Jakobi,Operations TechnologistMr. Matthew Brooks, P.Eng. Transportation ServicesContract Administrator 148 Line 7 South3 Ronell Crescent Oro-Medonte ON L0L 2E0CollingwoodON L9Y4J6 Telephone:705-487-2171Telephone:705-797-4284 Email:mjakobi@oro-medonte.caEmail:matt.brooks@rjburnside.com Page 157 of 177 14.a) Announcements of Interest to the Public: Township of O... Page 158 of 177 14.b) Correspondence dated April 22, 2016 from John Pickerne... Page 159 of 177 14.b) Correspondence dated April 22, 2016 from John Pickerne... Page 160 of 177 14.c) Minutes of Barrie Public Library meeting held on Febru... Page 161 of 177 14.c) Minutes of Barrie Public Library meeting held on Febru... Page 162 of 177 14.c) Minutes of Barrie Public Library meeting held on Febru... Page 163 of 177 14.c) Minutes of Barrie Public Library meeting held on Febru... Page 164 of 177 15.a) Correspondence dated May 10, 2016 from Mike Walters, C... Page 165 of 177 15.a) Correspondence dated May 10, 2016 from Mike Walters, C... The information in this message (including attachments) is directed in confidence solely to the person(s) named above and may not be otherwise distributed, copied or disclosed. The message may contain information that is privileged, confidential and exempt from disclosure under the Municipal Freedom of Information and Protection of Privacy Act and by the Personal Information Protection Electronic Documents Act. If you have received this message in error, please notify the sender immediately and delete the message without making a copy. Thank you. Page 166 of 177 15.a) Correspondence dated May 10, 2016 from Mike Walters, C... Page 167 of 177 15.a) Correspondence dated May 10, 2016 from Mike Walters, C... * * Page 168 of 177 15.a) Correspondence dated May 10, 2016 from Mike Walters, C... * 1700/1700 * Page 169 of 177 15.a) Correspondence dated May 10, 2016 from Mike Walters, C... * Municipal Freedom of Information and Protection of Privacy Page 170 of 177 17.a) By-Law No. 2016-080: A By-law to remove the Holding sy... Page 171 of 177 17.a) By-Law No. 2016-080: A By-law to remove the Holding sy... Page 172 of 177 17.b) By-Law No. 2016-082: A By-law to remove the Holding sy... Page 173 of 177 17.b) By-Law No. 2016-082: A By-law to remove the Holding sy... Page 174 of 177 17.c) By-Law No. 2016-083: A By-law to remove the Holding sy... Page 175 of 177 17.c) By-Law No. 2016-083: A By-law to remove the Holding sy... Page 176 of 177 19.a) By-Law No. 2016-081: Being a by-law to confirm the pro... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 177 of 177