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05 11 2016 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, May 11, 2016 9:00 a.m. - Closed Session 11:30 a.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Collective Bargaining). d) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Burl's Creek). e) Robin Dunn, CAO re: Solicitor-client privilege (Legal Opinions). f) Robin Dunn, CAO re: Personal matters about an identifiable individual (Complainant). g) Shawn Binns, Director, Recreation & Community Services & Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Special Event Permits). h) Shawn Binns, Director, Recreation & Community Services and Hugh Murray, Fire Chief re: Security of municipal property (Community Halls). i) Jerry Ball, Director, Transportation and Environmental Services re: Acquisition/disposition of land (Waste Water Treatment). j) Robin Dunn, CAO re: Security of municipal property (Administration Centre). k) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Emergency Order). Page 1 of 198 Council Meeting Agenda - May 11, 2016 5. Minutes of Council and Committees: 6 - 11a) Minutes of Special Council meeting held on Wednesday, April 27, 2016. 12 - 26 b) Minutes of Council meeting held on Wednesday, April 27, 2016. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: None. 9. Presentations: 27 - 57 a) 11:30 a.m. Carla Nell, Vice-President, Municipal and Stakeholder Relations, Municipal Property Assessment Corporation (MPAC) re: 2016 Assessment Update and Related Items. 58 - 90 b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Office (Lands and Resources), Huron-Wendat Nation Council re: Follow-up on April 13, 2016 Meeting. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other Page 2 of 198 Council Meeting Agenda - May 11, 2016 individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 91 - 97 a) Linda Ambrose additional submission during Open Forum re: Item 15a). 12. Reports of Municipal Officers: 98 - 103 a) Report No. TES2016-03, Jerry Ball, Director, Transportation & Environmental Services re: Colborne Street Road Allowance (at Barrie Terrace) \[Deferred from January 27, 2016 Council meeting\] \[Refer to Item 15a)\]. 104 - 105 b) Memorandum correspondence dated May 11, 2016 from Jerry Ball, Director, Transportation & Environmental Services re: Horseshoe Valley - Servicing. 106 - 108 c) Report No. FI2016-12, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts April 30, 2016. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. 109 - 111 b) Mayor H.S. Hughes, correspondence dated April 7, 2016 from Chief Rodney Noganosh, Chippewas of Rama, First Nation re: Casino Rama - Follow-up to Mayor's Meeting of January 21, 2016. 112 - 115 c) Mayor H.S. Hughes, correspondence dated April 25, 2016 from Reverend Page 3 of 198 Council Meeting Agenda - May 11, 2016 Ron McLean, Associate Priest, St. George Fair Valley re: New Fair Valley Church Road. 116 - 118 d) Mayor H.S. Hughes, correspondence dated April 19, 2016 from the Municipality of South Dundas re: Rural Economic Development (RED) Program. 119 e) Mayor H.S. Hughes, correspondence dated April 30, 2016 from Nadine Saunders re: 5/6 SideRoad, Line 1 South. 120 f) Mayor H.S. Hughes, correspondence dated April 21, 2016 from City of Welland re: Supporting the Development of Provincial Legislation for Private Supportive Living Accommodations. 121 g) Councillor Macpherson, correspondence from Kevin Lehman, Administrator, OPP Youth Foundation re: May 19, 2016 Event, Georgian College, 825 Memorial Avenue, Orillia, 6-8:30p.m. 14. Consent Agenda: 122 - 124 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Notice re: Monday, May 23, 2016 Victoria Day Office Closure. 2. Township of Oro-Medonte, Notice of Closure, Gore Road between Penetanguishene Road and Line 1 South, beginning Tuesday, February 16, 2016 and scheduled to re-open no later than August 15, 2016. 3. Simcoe County Food & Agriculture Charter, Champion Awards, Deadline for Nominations, May 31, 2016. 125 - 138 b) Nottawasaga Valley Conservation Authority, re: 2015 Annual Report. Staff Recommendation: Receive. 139 - 149 c) Nottawasaga Valley Conservation Authority, re: Minutes of meeting held on March 18, 2016 and highlights of meeting held on April 22, 2016. Staff Recommendation: Receive. 150 - 155 d) Minutes of Lake Simcoe Region Conservation Authority meeting held on April 1, 2016. Staff Recommendation: Receive. 156 - 168 e) Minutes of Orillia Public Library Board meeting held on March 23, 2016. Staff Recommendation: Receive. 169 f) Correspondence received May 2, 2016 re: Request to Proclaim, May 29- June 4, 2016, "National Access Awareness Week". Staff Recommendation: Receive, Proclaim and Post to Township Website. 170 - 171 g) Correspondence dated April 29, 2016 from The Corporation of Canton de Champlain Township re: Review of the Green Energy Act. Staff Recommendation: Receive. Page 4 of 198 Council Meeting Agenda - May 11, 2016 172 - 174 h) Correspondence dated April 28, 2016 from Patrick Brown, MPP, Simcoe North; Leader of the Official Opposition re: Insurance Costs. Staff Recommendation: Receive. 15. Communications/Petitions: 175 - 180 a) Correspondence received from Linda Ambrose and Michal Goralski re: Report No. TES2016-03, Colbourne Street Road Allowance (at Barrie Terrace) \[Refer to Item 12a)\]. 181 - 182 b) Correspondence dated April 28, 2016 from Brandon Amyot, Secretary, Fierte Simcoe Pride re: Request for Proclamation July 28-August 6, 2016, "Fierte Simcoe Pride" and Request for a Flag Raising on Tuesday, August 2, 2016, 11:00 a.m. 183 c) Correspondence received May 3, 2016 from Steve Chenier, Board Member, Lake Simcoe Conservation Foundation re: Celebrate Lake Simcoe Dinner, Thursday, September 22, 2016, Southshore Community Centre, Barrie. 184 - 186 d) Correspondence received April 22, 2016 from Bill French, Mayor, Township of Springwater re: Springwater Swing, Tenth Annual Golf Tournament, Monday, July 18, 2016, Barrie Country Club. 16. Notice of Motions: None. 17. By-Laws: 187 - 190 a) By-Law No. 2016-077: A By-law to Authorize the Execution of an Agreement between The Corporation of the Township of Oro-Medonte and C.C. Underground (1737126 Ontario Inc. 191 - 194 b) By-Law No. 2016-078: A By-law to adopt the estimates of all amounts required during the year and for levying the tax rates for the year 2016. 195 - 197 c) By-Law No. 2016-079: A By-law to Authorize the Execution of an Agreement between The Corporation of the Township of Oro-Medonte and R.J. Burnside & Associates Ltd. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 198 a) By-Law No. 2016-076: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 11, 2016. 20. Adjournment: a) Motion to Adjourn. Page 5 of 198 5.a) Minutes of Special Council meeting held on Wednesday, A... Page 6 of 198 5.a) Minutes of Special Council meeting held on Wednesday, A... Page 7 of 198 5.a) Minutes of Special Council meeting held on Wednesday, A... Page 8 of 198 5.a) Minutes of Special Council meeting held on Wednesday, A... Page 9 of 198 5.a) Minutes of Special Council meeting held on Wednesday, A... Page 10 of 198 5.a) Minutes of Special Council meeting held on Wednesday, A... Page 11 of 198 5.b) Minutes of Council meeting held on Wednesday, April 27,... Page 12 of 198 5.b) Minutes of Council meeting held on Wednesday, April 27,... Page 13 of 198 5.b) Minutes of Council meeting held on Wednesday, April 27,... Page 14 of 198 5.b) Minutes of Council meeting held on Wednesday, April 27,... Page 15 of 198 5.b) Minutes of Council meeting held on Wednesday, April 27,... Page 16 of 198 5.b) Minutes of Council meeting held on Wednesday, April 27,... Page 17 of 198 5.b) Minutes of Council meeting held on Wednesday, April 27,... Page 18 of 198 5.b) Minutes of Council meeting held on Wednesday, April 27,... Page 19 of 198 5.b) Minutes of Council meeting held on Wednesday, April 27,... Page 20 of 198 5.b) Minutes of Council meeting held on Wednesday, April 27,... Saving the Girl Next Door Act, 2016 Page 21 of 198 5.b) Minutes of Council meeting held on Wednesday, April 27,... Page 22 of 198 5.b) Minutes of Council meeting held on Wednesday, April 27,... Page 23 of 198 5.b) Minutes of Council meeting held on Wednesday, April 27,... Page 24 of 198 5.b) Minutes of Council meeting held on Wednesday, April 27,... Page 25 of 198 5.b) Minutes of Council meeting held on Wednesday, April 27,... Page 26 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 27 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 28 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 29 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 30 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... reviews Sales reviews Process controls for Reconsideration Data integrity checks Municipal Requests Enquiries Applications Requests reviews forestry exemptions permits Farm variable update project Appeals Page 31 of 198 Building Site Severances and ConsolidationsMPAC initiated Tax and Vacancy Property Owner 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 32 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 33 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 34 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... 2016 ASSESSMENT UPDATE Page 35 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 36 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 37 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 38 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 39 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 40 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 41 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 42 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 43 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... ASSESSMENT? MORE ABOUT MY HOW CAN I LEARN Page 44 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 45 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 46 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 47 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... MUNICIPAL ENHANCING ENGAGEMENT Page 48 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 49 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 50 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... wide Assessment - representatives : and Municipal Connect Asked Questions for Municipal and Stakeholder Relations suite of brochures (links to mpac.ca) for insertion in municipal tax bills (editable) AboutMyProperty regarding changes to Property Assessment Notices and Notice Mailing Dates Buckslip Messages and Frequently Contact information Key Information Changes regarding Requests for ReconsiderationWritten Material for Print or WebSocial Media MaterialsHighlights on Links/references to other resources including: To support municipalities in their communication efforts regarding the 2016 provinceUpdate, MPAC has prepared a fully customizable toolkit that includes Page 51 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... PRELIMINARY MARKET TRENDS Page 52 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 53 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 54 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 55 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 56 of 198 9.a) 11:30 a.m. Carla Nell, Vice-President, Municipal and St... Page 57 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 58 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 59 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 60 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 61 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 62 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 63 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 64 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... 4 3 5 1 Page 65 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... 8 0 6 1 Page 66 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... 0 5 6 1 Page 67 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 68 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 69 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Lower Canada Assembly in 1824 :«La nation Huronne avoit autrefois pour limites de pays de chasse et de pêche à prendre depuis les bras de la rivière Chicoutimy à aller jusqu'aux bras des Chenaux : cette nation alloit aussi à la chasse et à la pêche du côté du sud du fleuve Saint-Laurent jusqu'à la rivière Saint-Jean. Avant ces tems-là les Hurons n'avoient aucunes limites de chasse et de pêche: ils étoient maîtres du pays à aller jusqu'aux grands lacs: nos ancêtres ne permettoient à qui que ce soit de faire la chasse et la pêche sur leurs terres, et dans l'ancien temps, si une nation venoit chasser sur les terres d'une autre nation, cela devenoit une cause de guerre» Page 70 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 71 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 72 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 73 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 74 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 75 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... . IndianAct toprotectandenhancethefundamental Mission:RightsofourNationanditsmembers,particularlytheRightsrelatedtotraditionalactivities,theTreatyRights,theNation_sauto-determinationRightandthoseissuedbythe Page 76 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 77 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 78 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 79 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 80 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 81 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 82 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 83 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 84 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 85 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 86 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Pendant of walrus ivory on left; second from right -bead made from marine shell from the St-Lawrence Gulf, cainly Atlantic coast Basque iron object (1500-1520) Steatite beads (or raw material) from Picard Site traded from in Grenville County Page 87 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 88 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 89 of 198 9.b) 12:30 p.m. Louis Lesage, Director of the Nionwentsïo Of... Page 90 of 198 11.a) Linda Ambrose additional submission during Open Forum ... Page 91 of 198 11.a) Linda Ambrose additional submission during Open Forum ... Page 92 of 198 11.a) Linda Ambrose additional submission during Open Forum ... Page 93 of 198 11.a) Linda Ambrose additional submission during Open Forum ... Page 94 of 198 11.a) Linda Ambrose additional submission during Open Forum ... Page 95 of 198 11.a) Linda Ambrose additional submission during Open Forum ... Page 96 of 198 11.a) Linda Ambrose additional submission during Open Forum ... Page 97 of 198 12.a) Report No. TES2016-03, Jerry Ball, Director, Transport... Page 98 of 198 12.a) Report No. TES2016-03, Jerry Ball, Director, Transport... Page 99 of 198 12.a) Report No. TES2016-03, Jerry Ball, Director, Transport... Page 100 of 198 12.a) Report No. TES2016-03, Jerry Ball, Director, Transport... Page 101 of 198 12.a) Report No. TES2016-03, Jerry Ball, Director, Transport... Page 102 of 198 12.a) Report No. TES2016-03, Jerry Ball, Director, Transport... Page 103 of 198 12.b) Memorandum correspondence dated May 11, 2016 from Jerr... Page 104 of 198 12.b) Memorandum correspondence dated May 11, 2016 from Jerr... Page 105 of 198 12.c) Report No. FI2016-12, Paul Gravelle, Director, Finance... Page 106 of 198 12.c) Report No. FI2016-12, Paul Gravelle, Director, Finance... Page 107 of 198 12.c) Report No. FI2016-12, Paul Gravelle, Director, Finance... Page 108 of 198 13.b) Mayor H.S. Hughes, correspondence dated April 7, 2016 ... Page 109 of 198 13.b) Mayor H.S. Hughes, correspondence dated April 7, 2016 ... Page 110 of 198 13.b) Mayor H.S. Hughes, correspondence dated April 7, 2016 ... Page 111 of 198 13.c) Mayor H.S. Hughes, correspondence dated April 25, 2016... Page 112 of 198 13.c) Mayor H.S. Hughes, correspondence dated April 25, 2016... Page 113 of 198 13.c) Mayor H.S. Hughes, correspondence dated April 25, 2016... Page 114 of 198 13.c) Mayor H.S. Hughes, correspondence dated April 25, 2016... Page 115 of 198 13.d) Mayor H.S. Hughes, correspondence dated April 19, 2016... Page 116 of 198 13.d) Mayor H.S. Hughes, correspondence dated April 19, 2016... Page 117 of 198 13.d) Mayor H.S. Hughes, correspondence dated April 19, 2016... Page 118 of 198 13.e) Mayor H.S. Hughes, correspondence dated April 30, 2016... Page 119 of 198 13.f) Mayor H.S. Hughes, correspondence dated April 21, 2016... Page 120 of 198 13.g) Councillor Macpherson, correspondence from Kevin Lehma... Page 121 of 198 14.a) Announcements of Interest to the Public: Township of O... Victoria Day Office Closure Page 122 of 198 14.a) Announcements of Interest to the Public: Township of O... Township of Oro-Medonte NOTICE OF CLOSURE Gore Road Replacement of Bridge No. 13 Contract No.: 300037030 The Township of Oro-Medontehereby notifies and advises all local residentsand affected partiesof the scheduled Oro-MedonteBridgeNo.13 Replacement and subsequent Closure of GoreRoad between PenetanguisheneRoad and 1LineSouth, in the TownshipofOro-Medonte and CountyofSimcoe. Oro-MedonteBridgeNo.13islocated on GoreRoad over the WillowCreek, roughly halfway betweenPenetanguishineRoadand 1LineSouth.This section of GoreRoad will be: th Closed for Bridge Replacement,beginning Tuesday, February 16,2016, and is scheduled to reopenno later than: th August 15,2016. Local access will be maintained throughout the duration of the Bridge Replacement Works,via PenetanguisheneRoad to the west of the crossing, and 1LineSouth to the east. We apologize for any inconvenience this may cause local residents for the duration of the Bridge Replacement Works. Should you have any questions or concerns, please do not hesitate to contact the undersigned. OwnerContract Administrator Township of Oro-MedonteR.J. Burnside & Associates Limited Ms. Michelle Jakobi,Operations TechnologistMr. Matthew Brooks, P.Eng. Transportation ServicesContract Administrator 148 Line 7 South3 Ronell Crescent Oro-Medonte ON L0L 2E0CollingwoodON L9Y4J6 Telephone:705-487-2171Telephone:705-797-4284 Email:mjakobi@oro-medonte.caEmail:matt.brooks@rjburnside.com Page 123 of 198 14.a) Announcements of Interest to the Public: Township of O... Page 124 of 198 14.b) Nottawasaga Valley Conservation Authority, re: 2015 An... Healthy Watershed, Healthy Communities 2015 Annual Report Nottawasaga Valley Conservation Authority Page 125 of 198 1 14.b) Nottawasaga Valley Conservation Authority, re: 2015 An... 2015 Board of Directors Bob Meadows Township of Adjala-Tosorontio Gail Little Township of Amaranth City of Barrie Gail Ardiel, Vice Chair Town of The Blue Mountains Ron Orr Town of Bradford West Gwillimbury Township of Clearview Town of Collingwood Nottawasaga Valley Township of Essa Conservation Authority Municipality of Grey Highlands Township of Melancthon Town of Mono Township of Mulmur the Ontario Conservation Authorities Act of 1946, we Town of New Tecumseth Township of Oro-Medonte Town of Shelburne 2 of Township of Springwater Town of Wasaga Beach Page 126 of 198 2 14.b) Nottawasaga Valley Conservation Authority, re: 2015 An... Conservation Authorities Act Review 2015 Chair of the BoardCAO Page 127 of 198 3 14.b) Nottawasaga Valley Conservation Authority, re: 2015 An... BY THE NUMBERS 490 Conservation Authorities Act 39 Conservation Authorities Act 106 15 285 134 35 Conservation Authority Act, Planning 98 Act, Niagara Escarpment Planning and Development Act, Aggregate Resource Act, Green Energy Act, Drainage Act, and Environmental Assessment Act. Conservation Authorities Act. Page 128 of 198 4 14.b) Nottawasaga Valley Conservation Authority, re: 2015 An... Conservation Lands Program Page 129 of 198 5 14.b) Nottawasaga Valley Conservation Authority, re: 2015 An... Community River Restoration Healthy Waters Program 2 of Page 130 of 198 6 14.b) Nottawasaga Valley Conservation Authority, re: 2015 An... BY THE NUMBERS 12,961 total 122 awarded to watershed landowners for 224,902 Forestry Program 858 watershed Environmental Education & Public Events BY THE NUMBERS 216 4,400+ Page 131 of 198 14.b) Nottawasaga Valley Conservation Authority, re: 2015 An... Source Water Protection for the Water Resources & Flood Warnings Groundwater Monitoring Page 132 of 198 8 14.b) Nottawasaga Valley Conservation Authority, re: 2015 An... BY THE NUMBERS 9 100 Watershed Monitoring that are an indicator of stream health 18 sites monitored for benthic stream health 36 Geographic Information Systems (GIS) & Information Technology Page 133 of 198 9 14.b) Nottawasaga Valley Conservation Authority, re: 2015 An... Governance Corporate Support Page 134 of 198 10 14.b) Nottawasaga Valley Conservation Authority, re: 2015 An... NVCA Staff Permanent and contract staff as of December 31, 2015. Revenues s n o i t a n o D Donations Donated Corporate Services Land Assistant Other Engineering & Technical Services Federal Grants Grants s t n a r G t n e G m o n re Expenses l s a e n c i n i n r e e i r h s i c d e r s a w e t Lands, Education & Stewardship Services s n o i t a r e O n s Flood Forecast d i n n e a e L r i n Lands T e c h n i c a l e r i c e s Planning Services Page 135 of 198 11 14.b) Nottawasaga Valley Conservation Authority, re: 2015 An... Nottawasaga Valley Conservation Authority Page 136 of 198 12 14.b) Nottawasaga Valley Conservation Authority, re: 2015 An... Page 137 of 198 14.b) Nottawasaga Valley Conservation Authority, re: 2015 An... Page 138 of 198 14.c) Nottawasaga Valley Conservation Authority, re: Minutes... Nottawasaga Valley Conservation Authority Board of Directors No. BOD-03-16 Date: Friday March 18, 2016 Township of Essa Municipal Offices –Council Chambers Location: 5786 County Road 21 | Utopia, Ontario, L0M-1T0 NVCA Board Members Present: Councillor Doug Lougheed, ChairInnisfil (Town) Deputy Mayor Nina Bifolchi, Past ChairWasaga Beach (Town)(arrived at 11:00 a.m.) Councillor Bob MeadowsAdjala-Tosorontio (Township) Councillor Gail LittleAmaranth (Township) Councillor Rose RomitaBarrie (City) Councillor Ron OrrBradford West Gwillimbury (Town) Councillor Deb DohertyCollingwood (Town) Councillor Keith WhiteEssa (Township) Councillor Terry MokriyGrey Highlands (Municipality) Mayor Darren WhiteMelancthon (Township) Councillor Fred NixMono (Town) Councillor Earl HawkinsMulmur (Township) Councillor Donna JebbNew Tecumseth (Town) Councillor Phil HallOro-Medonte (Township) Councillor Walter BenottoShelburne (Town) Mayor Bill FrenchSpringwater (Township) Regrets: Deputy Mayor Gail Ardiel, Vice ChairBlue Mountains (Town) Councillor Connie LeishmanClearview (Township) NVCA Staff Present: D. Gayle Wood, Chief Administrative Officer Sheryl Flannagan, Director, Corporate Services Chris Hibberd, Director, Planning Services Lee Bull, Manager, Planning Services Glenn Switzer, Director, Engineering and Technical Services Ryan Post, Hydrogeologist/Source Protection Coordinator Byron Wesson, Director,Land, Education and Stewardship Services Laurie Barron, Coordinator, CAO and Corporate Services. CALL TO ORDER Chair Lougheed called the meeting to order at 9:00 a.m. Page 139 of 198 Nottawasaga Valley Conservation Authority 14.c) Nottawasaga Valley Conservation Authority, re: Minutes... Board of Directors Meeting BOD-03-16 March 18, 2016–MinutesPage 2of 9 1.ADOPTION OF THE AGENDA Moved by: R. RomitaSeconded by: K.White RES-22-16RESOLVED THAT: the Agenda for Board of Directors Meeting BOD- 03-16 dated March 18, 2016 be adopted as amended to include: Item 3. Announcement -the South Georgian Bay Lake Simcoe Source Protection Committee is looking for new members. Announcement -areminder about the Conservation Champion Awards nomination. Deadline is March 31, 2016. Item (B.7) Correspondence -a copy of a letter from the Ministry of Municipal Affairs and Housing, Director, Municipal Programs and Education Branch to NVCA Director of Engineering and Technical Services dated March 10, 2016 regarding the 2015-2016 National Disaster Mitigation Program. Item 11. Closed Session item update on a legal matter regarding Gilmor et al vs. NVCA. Carried; 2.DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST Essa Township Councillor Keith White declared a conflict on closed session item number 11 regarding a legal matter with Essa Township. 3.ANNOUNCEMENTS a)Chair Lougheed provided an update regarding Conservation Ontario’s Queen’s Park Day held on March 10, 2016. b)Chair Lougheed updated the board on upcoming Council and MP meetings. c)Gayle Wood, Chief Administrative Officer provideda brief introduction to Ryan Post, Hydrogeologist/Source Protection Coordinatoradvising of his recent collaboration on the “Glyphosate residues in rural groundwater”. d)Gayle Wood, ChiefAdministrative Officer advised that the South Georgian Bay Lake Simcoe Source Protection Committee may be looking for new members. An update will follow once this has been confirmed. e)Gayle Wood, Chief Administrative Officer reminded the board about the Conservation Champion Awards, in particular the Municipal Award. The deadlinefor nominationsis March 31, 2016. Page 140 of 198 Nottawasaga Valley Conservation Authority 14.c) Nottawasaga Valley Conservation Authority, re: Minutes... Board of Directors Meeting BOD-03-16 March 18, 2016–MinutesPage 3of 9 Announcements –cont’d. f)Chair Lougheed and Chief Administrative Officer Gayle Wood attended a meeting with Alex Nuttall, MP representing Barrie, Springwater and Oro- Medonte and John Brassard, MP representing Barrie and Innisfil to discuss the Lake Simcoe South-eastern Georgian Bay Cleanup Fund Projectforthe Nottawasaga Valley Conservation Authorityfrom 2014 to present. The meeting was held at the request of MP Nuttalland MP Brassard in an effort to bring to their attentionto the importance of this fund. 4.PRESENTATIONS There were no presentations requested for this meeting. 5.DEPUTATIONS Ryan Post, Hydrogeologist/Source Protection Coordinatorprovidedan overview of the NVCA’s “Risk Management Office Program” as part ofthe Board’s approved 2016 monthly educational program. Moved by: Rose RomitaSeconded by: Keith White RES-23-16RESOLVED THAT: the deputation fromRyan Post, Hydrogeologist/ Source Water Protection Coordinator on the NVCA’s Risk Management Office Program Update be received for information. Carried; 6.DELEGATIONS Therewere no delegations requested for this meeting. 7.HEARINGS There were no Hearingsrequested under Section 28 of the Conservation Authorities Actfor this meeting. 8.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members were requested to identify those items from the Consent List that they wishedto have considered for separate discussion. Page 141 of 198 Nottawasaga Valley Conservation Authority 14.c) Nottawasaga Valley Conservation Authority, re: Minutes... Board of Directors Meeting BOD-03-16 March 18, 2016–MinutesPage 4of 9 9.ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by: D. JebbSeconded by: B. French RES-24-16RESOLVED THAT: agenda items number(s) A.1, B.2, B.3, B.6, B.7, C.2, and C.3,have been identified as requiring separate discussion be referred for discussion,under Agenda Item #10; and all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have beenvoted on or discussed by the individual making the declaration. Carried; CONSENT LIST (A.2) Notes of the Agricultural Advisory Committee Meeting ACC-02-16 dated March 9, 2016. (B.1) A copy of a letter from the Township of Clearview dated March 3, 2016, requesting a NVCA response outlining steps being taken to prevent invasive species from entering into the watershed. (B.4) A copy of the BILD LIAISON newsletter featuring a NVCA/LSRCA presentationon March 4, 2016 to the joint Simcoe, Durham and York Chapters meeting. (B.5)A copy of a letter from the Minister of Natural Resources and Forestry, Bill Mauro to Conservation Ontario Chair, Dick Hibma dated March 1, 2016regarding the control of Phragmites. (C.1)Staff Report No. 11-03-16-BOD from the Chief Administrative Officerregarding Conservation Authorities Act Review – Stakeholder Engagement. Page 142 of 198 Nottawasaga Valley Conservation Authority 14.c) Nottawasaga Valley Conservation Authority, re: Minutes... Board of Directors Meeting BOD-03-16 March 18, 2016–MinutesPage 5of 9 10.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items referred for Separate Discussion. (A.1) Minutes of the Board of Directors Meeting BOD-02-16 dated February 26, 2016. Moved by: D. JebbSeconded by B. French RES-25-16RESOLVED THAT: the Minutes of Board of Directors Meeting BOD-02- 16 dated February 26, 2016 be approved. Carried; (B.2)A copy of a letter from the GeorgianTriangle Development Institute dated March 7, 2016, regarding NVCA Fees. Discussion ensued. Gayle Wood, Chief Administrative Officer advised that the NVCA has retained legal counsel to review the Georgian Triangle Development Institute letter of March 7, 2016 regarding fees. A legal opinion will be discussed at the April 22, 2016 Board of Directors meeting. Moved by:D. DohertySeconded by: R. Romita RES-26-16RESOLVED THAT: the letter from the Georgian Triangle Development Institute dated March 7, 2016 be received. Carried; (B.3)A copy of a letter from Devry Smith Frank LLP dated March 8, 2016 regarding the Alliston Aggregates Pit License Application –Township of Adjala-Tosorontio. Moved by: B. MeadowsSeconded by: P.Hall RES-27-16RESOLVED THAT: the letter from Devry Smith Frank LLP dated March 8, 2016 be received and referred to staff for review and report. Carried; Page 143 of 198 Nottawasaga Valley Conservation Authority 14.c) Nottawasaga Valley Conservation Authority, re: Minutes... Board of Directors Meeting BOD-03-16 March 18, 2016–MinutesPage 6of 9 Moved by: B. MeadowsSeconded by: B. French RES-28-16RESOLVED THAT: staff be directed to provide a Staff Report regarding the Alliston Aggregates Pit Application with reference to NVCA comments on the application. Carried; (B.6) A copy of a letter from Premier Kathleen Wynne to NVCA Chair Doug Lougheed dated March 10, 2016 regarding the control of Phragmites. Councillor Doherty expressed concern that municipalities have not been presented with a firm action plan from the Provinceregarding the control of Phragmites. Gayle Wood, Chief Administrative Officer reiterated that staff have been directed by the Board of Directors to bring forward a report and suggested action plan to the May 27, 2016 Board of Directors meeting. Moved by: D. DohertySeconded by: R. Orr RES-29-16RESOLVED THAT: the letter from Premier Kathleen Wynne regarding Phragmites dated March 10, 2016 be received. Carried; Moved by: D. JebbSeconded by: F. Nix RES-30-16RESOLVED THAT: the correspondence listed in the March 18, 2016 Board of Directors’ agenda be received; and FURTHER THAT: staff be requested to respond to the Township of Clearview’s request regarding the NVCA’s actions to deal with invasive species in the watershed. Carried; (B.7)A copy of a letter from the Ministry of Municipal Affairs and Housing, Director, Municipal Programs and Education Branch to NVCA Director Of Engineering and Technical Services dated March 10, 2016 regarding the 2015-2016 National Disaster Mitigation Program. Moved by: D. JebbSeconded by: E. Hawkins RES-31-16WHEREAS: the NVCA’s Board of Directors approved, in principle, on May 22, 2015 the use of the Operational Reserve to serve as Page 144 of 198 Nottawasaga Valley Conservation Authority 14.c) Nottawasaga Valley Conservation Authority, re: Minutes... Board of Directors Meeting BOD-03-16 March 18, 2016–MinutesPage 7of 9 matching funding for the National Disaster Mitigation Program should federal funding be approved; and WHEREAS:NVCA was advised on March 10, 2016 that funding was approved in the amount of $30,000; and WHEREAS: to be eligible for the funding the Ministry of Municipal Affairs and Housing must be notifiedby March 31, 2016 if NVCA will proceed with the project; THEREFORE BE IT RESOLVED THAT:the NVCA Board of Directors approve the commencement of a Risk Assessment Study with the use of $15,000 from the Operational Reserve and that the MMAH be so advised. Carried; (C.2)Staff Report No. 12-03-16-BOD from the Director, PlanningServices regardingNVCA Policy to Charge Fees for Services-Planning and Permit Applications. Moved by: R. OrrSeconded by: F. Nix RES-32-16RESOLVED THAT: Staff Report No.12-03-16-BOD regarding the NVCA Policy to Charge Fees for Services related to Planning and Permit Applications and the appended draft NVCA Planning Services Fee Schedule be approved; and FURTHER THAT: the policy and fee schedule be revised as per the recommendations of the staff report including capping reviewfees for subdivision and aggregate applications. Carried; (C.3)Staff Report No. 13-03-16-BOD from the Director, CorporateServices regarding Communications Report February 15 toMarch 3, 2016. Moved by: R. OrrSeconded by: F. Nix RES-33-16RESOLVED THAT: the Staff Report No. 13-03-16-BOD regarding NVCA Communications February 15 to March 3, 2016 be received. Carried; Page 145 of 198 Nottawasaga Valley Conservation Authority 14.c) Nottawasaga Valley Conservation Authority, re: Minutes... Board of Directors Meeting BOD-03-16 March 18, 2016–MinutesPage 8of 9 11.CLOSED SESSION Moved by: Phil HallSeconded by: D. Jebb RES-34-16RESOLVED THAT: this meeting of the Board of Directors No.03-16 move into closed session at 11:45 a.m.to address matters pertaining to: litigation or potential litigation, including matters before administrative tribunals, affecting the Authority Township of Essa Kaster Logging Gilmor et al vs. NVCA. Councillor Keith White declared a conflict of interest on the Township of Essa legal matter. Councillor White left the meeting until the matter was concluded. Moved by: P. HallSeconded by: D. Jebb RES-35-16RESOLVED THAT: the Board of Directors rise from closed session at 12:00 p.m.and report progress. Carried; Moved by: R. OrrSeconded by: D. Jebb RES-36-16RESOLVED THAT: the Board of Directors accept the terms of settlement as outlined in a memorandum to the Nottawasaga Valley Conservation Authority from NVCA Solicitor Ken Hill, Hill Hunter Losell, LLP dated March 9, 2016. Carried; 12.OTHER BUSINESS Moved by: R. OrrSeconded by: D. Jebb RES-37-16RESOLVED THAT:in the event that the NVCA’s Conservation Ontario voting delegates cannot attend theApril 11, 2016 CO meeting, that Past Chair, Nina Bifolchi be authorized to attend as the voting delegate; and FURTHER THAT: Conservation Ontario be provided with a copy of this resolution. Carried; Page 146 of 198 Nottawasaga Valley Conservation Authority 14.c) Nottawasaga Valley Conservation Authority, re: Minutes... Board of Directors Meeting BOD-03-16 March 18, 2016–MinutesPage 9of 9 13.ADJOURN Moved by: D. JebbSeconded by: R. Orr RES-38-16RESOLVED THAT: the Board of Directors adjourn at 12:05 a.m. until the next scheduled meeting on April 27, 2016 or at the call of the Chair. Carried; _______________________________________________ Chair Doug LougheedD. Gayle Wood Chief Administrative Officer Approved this _______ day of ______________, 2016 Page 147 of 198 14.c) Nottawasaga Valley Conservation Authority, re: Minutes... HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETINGS No. 04-16, April 22, 2016 New Petun Dam Restoration Project The board of directors received a presentation from Fred Dobbs, Manager, Stewardship Services, regarding the proposed Petun Dam removal project. The project aims to restore the health of Black Ash Creek by removing a dam structure and restoring the natural channel. Removing the dam will help minimize stream warming in the summer, minimize impacts to water quality and eliminate barriers to fish migration. The board approved the project, which will be funded by provincial and federal grants. Following provincial permitting requirements, next steps for the project include creating a final design, pubic consultation and First Nations consultation. Mad River Flow Restoration Project The board also received a presentation from Mr. Dobbs on a restoration plan developed by staff to address two breaches on the Mad River in the Township of Clearview. As a result of the breaches, a 12 km stretch of the Mad is experiencing reduced flows, causing sediment to fill in portions of the river, affecting fish habitat and canoe routes. The breaches have also increased flow into the 2nd Line Municipal Drain, resulting in erosion of the McKinnon Road culvert and impacting water quality in the Nottawasaga River. The board approved a project to plug the breaches and restore natural flow through the area. Drinking Water Source Protection Plan Implementation At the meeting, the board met as the Nottawasaga Valley Source Protection Authority (NVSPA). The NVSPA is one of three source protection authorities for the South Georgian Bay Lake Simcoe Source Protection Region, and is authorized to act under Ontario's Clean Water Source water is untreated water Act. from streams, lakes, rivers or underground aquifers that people The NVSPA received an update from Lynn Dollin, Chair use for drinking water supply. of the South Georgian Bay Lake Simcoe Source Source Water Protection looks to Protection Committee. stop contaminants from getting into sources of drinking water Chair Dollin advised that the Source Protection Plan for lakes, rivers and underground our region took effect on July 1, 2015. Source aquifers and preventing protection authority staff have been busy providing overuse of these water resources. support to municipalities during this critical initial stage of implementation. NVCA Board Meeting Highlights April 22, 2016 1 of 2 Page 148 of 198 14.c) Nottawasaga Valley Conservation Authority, re: Minutes... Dr. Ben Longstaff, General Manager, Integrated Watershed Management at Lake Simcoe Region Conservation Authority (LSRCA) outlined next steps in the implementation of the Source Protection Plan. In brief During this meeting, the board also: received the 2015 NVCA Financial Statements as presented by KPMG LLP Chartered Accountants (available online at nvca.on.ca/about/PlansFinancials). rand from the office). Each municipality also received a supplement outlining NVCA services in their jurisdiction. approved a Memorandum of Understanding between NVCA and LSRCA regarding technical and administrative support roles associated with the Source Protection Plan Initiative. _______________________________________________________________________ For more information D. Gayle Wood, CAO, gwood@nvca.on.ca, 705-424-1479 ext. 225 For the full meeting agenda including documents and reports, visit the NVCA website at nvca.on.ca/about/boardofdirectors. _______________________________________________________________________ Future meetings & events Friends of Minesing Wetlands Spring Canoe Trip Saturday, May 7, 8:30 a.m. - 2:00 p.m., Minesing Conservation Area NVCA Annual Tree Sale (Utopia) Saturday, May 14, 8:00 a.m. - 12:00 p.m., Tiffin Centre for Conservation, Utopia NVCA Annual Tree Sale (Wasaga Beach) Saturday, May 14, 9:00 a.m. - 12:00 p.m., Nordic Centre, Wasaga Beach NVCA Board of Directors Meeting Friday, May 27, 9:00 a.m. - 12:00 p.m., Location: TBD Volunteer Tree Plants Community volunteer tree plants are planned across the watershed throughout the spring at various locations. Check our website at www.nvca.on.ca (Events Section) for dates and locations. NVCA Board Meeting Highlights April 22, 2016 2 of 2 Page 149 of 198 14.d) Minutes of Lake Simcoe Region Conservation Authority m... BOARD OF DIRECTORS’ MEETING No. BOD-03-16–Friday, April 1, 2016 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: LSRCA Staff Present: Mayor G. Dawe, Chair M. Walters, Chief Administrative Officer Councillor R. Simpson, Vice ChairR. Baldwin, GM, Planning & Development Regional Councillor B. Drew R. Jarrett, GM, Communications & Education J. Dolan B. Kemp, GM, Conservation Lands Councillor A. Eek J. Lee, GM, Corporate & Financial Services Councillor K. Ferdinands B. Longstaff, GM, Integrated Watershed Management Councillor P. Ferragine T. Barnett, Coordinator, BOD/CAO Councillor S. Harrison-McIntyre B. Booth, Manager, Regulations Councillor S. Macpherson L. Bulford, Development Planner Deputy Mayor P. Molloy C. Burgess, Manager, Planning Mayor M. Quirk P. Davies, Manager, Forestry and Stewardship Councillor P. Silveira K. Kennedy, Land Securement Officer Councillor S. Strangway S. Fernandes, Natural Heritage Ecologist Deputy Mayor/Regional Councillor D.WheelerD. Lembcke, Manager, Environmental Science and Monitoring B. Thompson, Manager, Integrated Watershed Management Regrets: D. Bath Guests: Mayor V. Hackson A.Nuttall, MP Barrie Springwater Oro-Medonte Councillor D. Kerwin L. Tattersall, Office of MP Nuttall Deputy Mayor J. O’Donnell I.DECLARATION OF PECUNIARY INTEREST None noted for this meeting. II.APPROVAL OF THE AGENDA Moved by: M. Quirk Seconded by: S. Harrison-McIntyre BOD-031-16 RESOLVED THAT the content of the Agenda for the April 1, 2016 meeting of the LSRCA Board of Directors be approved as presented. CARRIED III.ADOPTION OF THE MINUTES a)Board of Directors Meeting – February 26, 2016 Moved by: P. Molloy Seconded by: M. Quirk Page 150 of 198 14.d) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-03-16 April 1, 2016 – Minutes Page 2 of 6 BOD-032-16 RESOLVED THAT the minutes of Board of Directors’ Meeting No. BOD-02-16 held on Friday, February 26, 2016 be approved as circulated. CARRIED IV.ANNOUNCEMENTS a)Ontario Municipal Cycling Infrastructure Program (OMCIP) Funding Approval – Township of Brock General Manager, Conservation Lands, Brian Kemp, was pleased to announce that the Township of Brock was recently awarded the funds required for the completion of the Beaver River Trail. He noted that LSRCA staff have been working closely with the Township of Brock staff, as well as Lake Simcoe Conservation Foundation staff, to secure funding for this project. b)Sponge City Initiative –China –May 2016 Chief Administrative Officer, Mike Walters, advised thathe has been invited to China to participate as a practitioner in China’s Sponge City Pilot Project, which will see 16 cities participating in retrofitting and innovative urban design in dealing with rain water. c)Conservation Ontario Queen’s Park Day – March 10, 2016 Chief Administrative Officer, Mike Walters, advised that he recently attended Conservation Ontario’s Queen’s Park Day, which was well attended by the Ministry of Natural Resources and Forestry and the Ministry of the Environment and Climate Change and well represented across the conservation authorities. V.DEPUTATIONS a)Barrie-Springwater-Oro-Medonte Member of Parliament Alex Nuttall Barrie-Springwater-Oro-Medonte Member of Parliament Alex Nuttall attended the meeting to make a deputation to the Board of Directors regarding the Lake Simcoe/South-eastern Georgian Bay Clean-up Fund. MP Nuttall expressed concern that this fund, which has had such a positive impact on the Lake Simcoe and its watershed since 2008, does not appear to be in new government’s budget beyond 2017. MP Nuttall asked Board members to consider signing a petition to the House of Commons requesting that Parliament renew funding to support the clean-up efforts in Lake Simcoe and South-eastern Georgian Bay. Moved by: D. Wheeler Seconded by: S. Macpherson BOD-033-16 RESOLVED THAT the deputation by Barrie-Springwater-Oro-Medonte Member of Parliament Alex Nuttall be received for information; and FURTHER THAT the discussion regarding the petition be deferred to Item XII, Other Business. CARRIED VI.PRESENTATIONS LSRCA’s Ecological Offsetting Guidelines Development Planner, Lisa-Beth Bulford, provided a presentation on LSRCA’s Ecological Offsetting Strategy, noting that staff have been working on a strategy for the replacement of any loss of natural heritage and hydrologic features resulting through Ontario’s land use planning process under the Page 151 of 198 14.d) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-03-16 April 1, 2016 – Minutes Page 3 of 6 Planning Act and the Environmental Assessment Act. She explained that while this has been LSRCA’s practice, there is currently no formal procedure to facilitate this process. Through the creation and implementation of LSRCA’s Ecological Offsetting Guideline, it is LSRCA’s goal that clear direction will be provided to watershed stakeholders and municipal partners on how to achieve a net gain of natural heritage features within the watershed. Ms. Bulford went on to note that the guideline will be aimed at creating consistency in areas within municipalities where pockets of forest or wetland surround proposed subdivisions. Two concepts will be proposed: i) replacement and ii) a financial model where an opportune location does not exist, funds will in place when an opportunity does arise. Moved by: S. Harrison-McIntyre Seconded by: S. Strangway BOD-034-16 RESOLVED THAT the presentation by Development Planner, Lisa-Beth Bulford regarding LSRCA’s development of a Draft Ecological Offsetting Guideline be received for information. CARRIED Staff sought the Board’s approval to continue consulting with internal and external stakeholders and municipalities to develop LSRCA’s Ecological Offsetting Guideline, with the draft guideline to be brought back at a later date for Board approval. Moved by: A. Eek Seconded by: D. Wheeler BOD-035-16 RESOLVED THAT Staff Report No. 08-16-BOD regarding LSRCA’s development of a Draft Ecological Offsetting Guideline be received; and FURTHER THAT staff be directed to continue consultation with internal and external stakeholders and municipalities prior to adoption of LSRCA’s Ecological Offsetting Guideline by the Board of Directors. CARRIED VII.HEARINGS There were no hearings at this meeting. VIII.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION The Board identified Items No. 1a) as items requiring separate discussion. IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: S. Harrison-McIntyre Seconded by: S. Strangway BOD-036-16 RESOLVED THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. CARRIED Page 152 of 198 14.d) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-03-16 April 1, 2016 – Minutes Page 4 of 6 1.Correspondence BOD-037-16 RESOLVED THAT correspondence listed in the agenda as Item 1b) be received for information. CARRIED 2.2015 Reserves and Preliminary Unaudited Financial Statements BOD-038-16 RESOLVED THAT Staff Report No. 09-16-BOD regarding LSRCA’s 2015 Preliminary Unaudited Financial Statements be received; and FURTHER THAT the Appropriations to and from Reserves from operations as outlined in Schedule 5 of the 2015 Preliminary Unaudited Financial Statements be approved pending any changes brought forward in the 2015 Audited Financial Statements to be presented at the April 29, 2016 Board of Directors’ meeting. CARRIED 3.LSRCA Conservation Awards 2016 BOD-039-16 RESOLVED THAT Staff Report No. 10-16-BOD regarding the 2016 Conservation Awards be received; and FURTHER THAT staff recommendation to hold the Conservation Awards Ceremony on Thursday, November 3, 2016 be approved. CARRIED 4.Current LSPP Grant Funding BOD-040-16 RESOLVED THAT Staff Report No. 11-16-BOD regarding provincial funding towards Lake Simcoe Protection Plan projects within LSRCA’s Integrated Watershed Management Division be received for information. CARRIED X.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1.Correspondence Councillor Eek had two questions regarding Correspondence Item 1a, the Ministry of Natural Resources and Forestry letter of February 25, 2016 to Conservation Ontario regarding Phragmites. Both questions were with regards to if staff were aware of the timelines of the initiatives outlined in Minister Mauro’s letter; namely, i) the emergency use registration application regarding enabling the aerial application of a herbicide in shoreline and wetland areas and the development of an implementation plan; and ii) the development of best management practices for the control of Phragmites surrounding the agreement entered into with the Ontario Invasive Plant Council. For both questions, CAO Walters advised that he was not aware of the timelines associated with either initiative but that he would inquire. Moved by: A. Eek Seconded by: S. Macpherson Page 153 of 198 14.d) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-03-16 April 1, 2016 – Minutes Page 5 of 6 BOD-041-16 RESOLVED THAT correspondence listed in the agenda as Item 1a) be received for information. CARRIED XI.CLOSED SESSION The Board moved to Closed Session to deal with confidential land and legal matters. Moved by: P. Molloy Seconded by: J. Dolan BOD-042-16 RESOLVED THAT the Board move to Closed Session to deal with confidential land and legal matters; and FURTHER THAT the Chief Administrative Officer, members of the Executive Management Team, the Land Securement Officer, and the Coordinator BOD/CAO remain in the meeting for the discussion on Item a); and FURTHER THAT the Chief Administrative Officer, members of the Executive Management Team, the Manager, Regulations, and the Coordinator BOD/CAO remain in the meeting for the discussion on Items b) and c). CARRIED The Board rose from Closed Session. Moved by: B. Drew Seconded by: R. Simpson BOD-043-16 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED a)Confidential Land Matter Confidential Staff Report No. 12-16-BOD regarding a confidential land matter was provided to Board members prior to the meeting. Moved by: A. Eek Seconded by: S. Macpherson BOD-044-16 RESOLVED Confidential Staff Report No. 12-16-BOD regarding a confidential land matter be approved. CARRIED b)Confidential Legal Matter Confidential Staff Report No. 13-16-BOD regarding a confidential legal matter was provided to Board members prior to the meeting. Moved by: S. Strangway Seconded by: P. Ferragine BOD-045-16 RESOLVED THAT Confidential Staff Report No. 13-16-BOD regarding a confidential legal matter be received for information. CARRIED Page 154 of 198 14.d) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-03-16 April 1, 2016 – Minutes Page 6 of 6 c)Confidential Legal Matter An update regarding a confidential legal matter was provided to Board members at the meeting. Moved by: S. Harrison-McIntyre Seconded by: J. Dolan BOD-046-16 RESOLVED THAT the update regarding a confidential legal matter be received for information. CARRIED XII.OTHER BUSINESS a)Petition regarding Lake Simcoe/South-eastern Georgian Bay Clean-up Fund Vice Chair Simpson requested that Board members consider the petition brought forward by MP Alex Nuttall regarding the continuation of the Lake Simcoe/South-eastern Georgian Bay Clean-up Fund beyond 2017. CAO Walters advised that staff would bring a report back summarizing the projects completed through the Fund for the Board’s information. b)Phragmites Workshop st Vice Chair Simpson advised that on April 21 he and one Innisfil staff member will be attending a workshop on how to combat phragmites. c)Run or Walk for Southlake Councillor Eek advised that she is once again participating in the Run or Walk for Southlake on May 1, 2016. For more information or to donate, please click this link: Run or Walk for Southlake d)Next Meeting: th Chair Dawe advised that the next meeting of the Board of Directors will be held on Friday, April 29 from 9:00 a.m. to 11:00 a.m., followed by a meeting of the Lakes Simcoe and Couchiching/Black River Source Protection Authority from 11:00 a.m. to 12:00 p.m. XIII.ADJOURNMENT Moved by: R. Simpson Seconded by: S. Harrison-McIntyre BOD-047-16 RESOLVED THAT the meeting be adjourned @ 10:45 a.m. CARRIED ____ Mayor Geoffrey Dawe Michael Walters Chair Chief Administrative Officer Page 155 of 198 14.e) Minutes of Orillia Public Library Board meeting held o... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF MARCH 23, 2016 MEETING Aregularmeeting of the Library Board was held atthe Library commencing at 3:34 p.m. PRESENT – BOARD – G. Guthrie, Chair;L. Avery; B. Dickson; J. Duncan; T. Duncan; J. Fecht; R. Kloostra STAFF – S. Campbell, Chief Executive Officer K. Absalom, Director of Information Services S. Dance, Director of Technical Services T. Chatten, Recorder ABSENT – S. Clarke; M. Seymour Disclosure of PecuniaryInterest and General Nature Thereof – none CONSENT AGENDA The report of Children’s Services for February will be included with next month’s package. MOTION #2016:09 Moved by B. Dickson, seconded by J. Fechtthat the consent agenda of the March 23, 2016 meeting be adopted. CARRIED DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES Approval of Minutes of February 24, 2016 – Clarification of TP staff position MOTION #2016:10 Moved by R. Kloostra, seconded by L. Avery that as presented in Option 1 in an in camera report from the Director of Technical Services dated February 23, 2016, the Orillia Public Library Board approve that Technical Processing staff positions be changed from two Clerk 1 positions to one Clerk 2 position, at 17 hours per week; And that this position be combined with the existing 19.5 hour part-time Circulation Clerk 2 position to form the full-time position of Technical Services/Circulation Services Clerk 2 at 36.5 hours per week including benefits. CARRIED Friends of the Library – The Library Book Boutique raiseson average approximately $500 per month on book sales. The committee will meet to discuss ways to encourage more public involvement. Information Orillia – Information Orillia Board will meet tomorrow with more to report following this. Page 156 of 198 14.e) Minutes of Orillia Public Library Board meeting held o... REPORTS OF BOARDCOMMITTEES AND REPRESENTATIVES Finance Committee – Review and discussion of the monthly statements for January and February 2016. MOTION #2016:11 Moved by J. Fecht, seconded by B. Dicksonthat the Orillia Public Library Board receives the January and February2016 Financial Statements as presented. CARRIED Planning Committee – The staff strategic planning committeemet recently and is working hardtopresentadraftto the board planning committee for review. Community Relations Committee – L. Avery reported thatplans are well under way for the Library fun run event in May and five sponsors have been obtainedto date. Registration will begin soon either online or in person at the Library, and planning continues. Ad Hoc ContractCommittee – With thereinstatement of acontract for library servicebetween Oro-Medonte Township,refund cheques have been issued where due and 450 registrations have been received to date.Severn Township residents are now inquiring regarding contract for service. The parties have agreed to meet to discuss renewal options. NEW BUSINESS Institutional Memberships – MOTION #2016:12 Moved by L. Avery, seconded by R. Kloostrathat the applications for Institutional Memberships for Classroom Teachers as presented be approved. CARRIED MOTION #2016:13 Moved by J. Duncan, seconded by J. Fecht that the requirement that Institutional Memberships be approved by the Board be rescinded, and that Board Policy 812 (h) be amended by replacing the words “subject to Library Board approval” with “subject to Library CEO approval”.CARRIED Bill 8Ombudsman Act – This is being presented to the Board for information only, and may be revisitedas part of the Policy Committee review. The Library and Opera House have partnered to present a fundraising event based on a “Sound of Music” sing-a-long on Tuesday May 10 at 7:30 pm at the Opera House. Adjournment at 4:06p.m. __________________________________________________ BOARD CHAIRCHIEF EXECUTIVE OFFICER Page 157 of 198 14.e) Minutes of Orillia Public Library Board meeting held o... REPORT OF THE CEO March 2016 Submitted by Suzanne Campbell Staff Engagement Susan Dance, Kelli Absalom, Amanda Hodgkinson and I met to discuss exit requirements as we transition from Amanda Hodgkinson as the Director of Children’s Services to Sarah Csekey (former Information Services Librarian) who will be assuming the role as of April 4. A directors meeting was held on March 17. A staff meeting was held on March 24. The Joint Health and Safety Committee met on March 9. First Aid supplies were reviewed and updated with new procedures in place for maintaining the First Aid kits. Board Activity and Actions The staff Strategic Planning Committee completed the first draft of the Strategic Plan identifying strategic priorities and directions and presented this to the Board Planning Committee. The Board committee commented and asked for a few edits. The staff planning committee worked on the changes and will have a completed version ready to distribute for the April meeting of the Board. Mort Seymour, Chair of the Personnel Committee distributed a document in preparation for the 2016 performance appraisal process. The original goal was to have a document ready for Board comment at the April Board meeting. However due to heavy report demands in April for the CEO the process has been deferred. Work continued on the Downtown Dewey Dash with sponsorship commitment received from Home Hardware, John Mayo, Saturday Afternoon Home Store, Jack and Maddy- a Kid’s Store for a total of $650.00, Foodland is providing a store credit and poster design from Trig. Thanks to Board members Lisa Avery and Joe Fecht for getting this sponsorship. Lisa will be ordering caps which will display the major sponsor’s logo on them and the Downtown Dewey Dash Logo. As per Boarddirection regarding a change in policy for hours of operation on Easter Weekend, the Library was open on Easter Saturday (March 26) and closed on Monday March 28. The Library was busy and offered complimentary programming for the Downtown Easter Egg Hunt. The weather was not great and many people had wished there was in inside alternative. I have offered the DOMB the option of having an indoor Easter Egg Hunt as a supplementary part of their program, as well as space for activities such as face painting, if the weather is bad next year. Page 158 of 198 14.e) Minutes of Orillia Public Library Board meeting held o... Library Building Property Issues 1.The lower windows in the mezzanine area have leaked a number of times during severe storms. The City has had Orillia Glass examine the windows to determine the next steps. Orillia Glass examined the windows and determined it was not a caulking or installation issue, but felt it was a flashing issue. City staff is looking into the issue. 2.Children’s Services staff has reported excessive heat in the work room on a few days in January with the issue continuing date. This issue is continuing to be monitored and I have asked for a report from the City Facilities Department on the steps to be taken. 3.A number of the tables have recently been damaged. These tables are easily damaged by dragging. I have talked with Eric and we have decided to ask the cleaners to only move the tables once a week for a thorough vacuum, staff are already aware of how to move the tables. Information from the supplier has determined that it would be more cost efficient to replace the white square tables than replace the legs. The larger tables with electrical inserts will have all four legs replaced as they are damaged rather than repairing the legs. The new design will be much more stable and less likely to be damaged when the tables are moved. 4.The Accessible washroom on the second floor is presently out of service. I have been assured that we are in compliance as we have an alternative on the first floor. The quote for repairing the door operator and the circuit board came in quite high so we are waiting on a second quote. City and Community Connections I attended a meeting at the City on preparation of information for DC charges. Inventory information is required to determine DC charges and support, a report will be provided to the City in April. Page 159 of 198 14.e) Minutes of Orillia Public Library Board meeting held o... Sfqpsu!pg!uif!Ejsfdups!pg!Dijmesfo!boe!Zpvui!Tfswjdft Tvcnjuufe!cz!Tbsbi!Dtflfz Nbsdi!3127 qfdjbm!Fwfout;! 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Csfbl!ifs!hsboetpo!buufoefe!ijt!gjstu!E'E!hbnf!xifsf!if!ibe!b!gboubtujd!ujnf/!!Ijt! hsboenpuifs!bewjtfe!nf!uibu!if!xbt!sfbmmz!boyjpvt!boe!xpssjfe!bcpvu!xibu!uif!fyqfsjfodf! xpvme!cf!mjlf!cvu!if!tqplf!xjui!nf!bgufs!up!mfu!nf!lopx!ipx!nvdi!gvo!if!ibe/!!Ijt!hsboenpuifs! bewjtfe!nf!uibu!uijt!xbt!uif!gjstu!tvddfttgvm!hspvq!tpdjbm!joufsbdujpot!pvutjef!pg!tdippm!if!ibe! ibe!jo!b!wfsz!mpoh!ujnf/!!If!sfuvsofe!uif!gpmmpxjoh!xffl!gps!pvs!tqfdjbm!fjhiu.ipvs!evohfpo!sbje! boe!ibe!b!hsfbu!ujnf/!!Ijt!hsboenpuifs!tubufe!uibu!tif!jt!wfsz!fydjufe!gps!ijn!up!ibwf!b!tbgf!boe! xfmdpnjoh!tqbdf!xjui!bdujwjujft!uibu!if!fokpzt!xjui!qffst!ijt!pxo!bhf/!! Page 160 of 198 14.e) Minutes of Orillia Public Library Board meeting held o... 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Bnboeb!Ipehljotpo/!Uijt!Mjcsbsz!jt!qbsu!pg!nz!gpvoebujpo!bt!bo!Psjmmjbo!boe!up!mfbe!uijt! efqbsunfou!jo!b!qfsnbofou!spmf!jt!cpui!b!qspgfttjpobm!boe!qfstpobm!esfbn!dpnf!usvf/!Uibol!zpv! up!uif!benjojtusbujpo!boe!ejsfdupst-!bt!xfmm!bt!nz!dpmmfbhvft!ifsf!gps!uifjs!nfoupstijq-!hvjebodf-! tvqqpsu!boe!dboeje!gffecbdl!jo!uijt!fydjujoh!tijgu!jo!nz!dbsffs!qbui/!! Page 161 of 198 14.e) Minutes of Orillia Public Library Board meeting held o... REPORT FOR THE MONTHOF MARCH2016 by Director of Information Services Kelli Absalom SPECIAL EVENTS Sarah Csekeyand I organized an Adult Spelling Bee for Grown Ups at Brewery Bay Food Company this month. We had a full house in the event room with twenty six excited spellers participating. Nathan Taylor, City Editor at The Orillia Packet and Times, was our host. Kathleen Weidmark emerged victorious and was the winner of a Mariposa Market gift card. Many participants expressed how much fun they had and are hoping we will make it an annual event.Admission was a donation to The Sharing Place Food Bank and we were thrilled to receive almost 100 pounds of food. COMMUNITY PARTNERSHIPS VON Canada SMART (Seniors Maintaining Active Roles Together)continuedto offer their weekly exercise class for seniors in March. Thirty eightwere in attendance. The Sunshine Ukulele Network hosted a Ukulele Jam in Marchwith twelve peoplein attendance. The English Conversation Circle, presented by Welcome Centre Immigrant Services, hadfifty fourparticipants. th Jayne Turvey attended a 150Canada/Orillia Anniversary meeting at the City of Orillia. She also attended a Culture Days/Doors Open planning meeting. Jayne Turvey met with Wendy Fairbairn, General Manager of the Orillia Opera House, to discuss potential partnership opportunities. Jayne Turvey coordinateda Library display for the British Home Child Advocacy Group which included materials in our display cabinets as well as a memorial quilt. COMMUNITY ENGAGEMENT Chris Pestell gave a tour of the building to Lakehead University education students. She alsodiscussed the Library’s programs and services. I attended an Information Orillia board meeting at Georgian College. Michelle Sinclair visited Champlain Manor as part of our Library outreach program. PROGRAMS This month I facilitated an Introduction to the Internet class in the Technology Lab and Page 162 of 198 14.e) Minutes of Orillia Public Library Board meeting held o... Sarah Csekey offeredtwo eBook classes. We alsoprovided one-on-one tech help which continues to be in high demand. Jayne Turveyheld a meeting of the Genealogy Club with thirty ninepeople in attendance. Michelle Sinclair has initiated a bi-monthly coffee hour for those living withearly dementia and their caregivers.They are invited to drop in for puzzles, activities, opportunities to share experiences and to enjoy each other’s company. Erika Rice from the Alzheimer Society attended one of the coffee hours and gave a presentation on brain health. The participants have expressed their gratitude to Michelle on how much they appreciate the Library offering this program. Sixty people participated in our Chair Yoga class this month.The class is led by Certified Hatha Yoga instructor Melanie Rimkay. Jayne Turvey organized a Zentangles Program for Adults presented by Library volunteer Gay McCreath. Eleven people attended. The “Books on Tap” Book Club,led by Sarah Babineau, met this monthat Brewery Bay to discuss “H is for Hawk” by Helen McDonald. The Bookworms Book Club, led by Michelle Sinclair, metthis month to discuss “The Glassblower of Murano” by Marina Fiorato. Thirteenpeople attended. The “Roundtable” Book Club, led by Lee Kelly, met in March in the Fireplace Room to discuss memoirs and autobiographies. The French Conversation Circle, led by Bernard Poigny, met in Marchwith twenty-two people in attendance. Twenty threepeople met informally in the Fireplace Room. We continued to host a weekly Knitting Group in the Fireplace Room during the month of Marchwith forty-fourpeople in attendance. Fifteen peoplewere provided with library materials in our Community Outreach program this month. Materials were also delivered to Victoria House,Birchmere Retirement Residence, Spencer House, Independent Suites, Oak Terraceand Leacock Retirement Lodge. SERVICES AND ACTIVITIES LeeKelly and Michelle Sinclair created book displays on such topics as: Road Trip, It’s Your “Lucky” Day, Pure Adrenaline and You Deserve a Book Break Today. Page 163 of 198 14.e) Minutes of Orillia Public Library Board meeting held o... Sarah Csekeyproduced and published the AprileNewsletter as well as the monthly OPL Hub program calendar. STATISTICS March2016 InternetUse2,654 WirelessUse5,584 Online ProductsUsage5,315 Study Room Bookings83 Library WebpageVisits18,569 Reference Questions Answered3,512 As of March 31st, the OrilliaPublic Library Facebook page has 1332 followers. We also have 1557followers on Twitter and 265followers on Instagram. VOLUNTEERS Volunteer hours for the month of March were 490.25. The Library Book Store raised $457.35in March. Jayne Turvey interviewed and hired four new volunteers. PROFESSIONAL DEVELOPMENT We were pleased to learn that Sarah Csekey wasappointedthe new Director of Children’s and Youth Services. She will be sorely missed in our department and has left large shoes to fill. However, we are thankful to be able to work with her in her new role. SarahCsekey, Suzanne Campbell and I interviewed candidates for an Emerging Technologies Librarian to fill Sarah’s vacated position. Eli McAlpine has been hired th and will begin on April 26. Elihas her MLIS from the University of Western Ontario and recently arrived back in Canada after a two year stint as a Learning Services Librarian in Auckland, New Zealand. Page 164 of 198 14.e) Minutes of Orillia Public Library Board meeting held o... SFQPSU!PG!UIF!EJSFDUPS!PG!UFDIOJDBM!TFSWJDFT! Nbsdi!3127! Tvcnjuufe!cz!Tvtbo!Ebodf! Djsdvmbujpo!Bdujwjujft! Djsdvmbujpo!bdujwjujft!jodsfbtfe!jo!Nbsdi!3127!pwfs!uif!tbnf!npoui!jo!3126/!Uijt!jt!qbsujdvmbsmz! bqqbsfou!xifo!uif!ovncfst!bsf!bekvtufe!gps!uif!bduvbm!ovncfs!pg!ebzt!pqfo!)evf!up!Fbtufs! pddvssjoh!jo!Bqsjm!jo!3126!boe!jo!Nbsdi!jo!3127*/ March 2015March 2016 Avg/dayAvg/day Number of Days 3128 Checkouts + renewals 29,56295430,0061,072 Holds 3,6901193,632130 Gatecount 26,49685528,1631,006 tu Nbsdi!2uif!Upxotijq!pg!Psp.Nfepouf/ Mjcsbsz!tubgg!qspdfttfe!bmnptu!611!Psp.Nfepouf!nfncfstijqt!evsjoh!uif!npoui/!!Gspou.mjof! mjcsbsz!tubggfst!xfsf!ibqqz!up!xfmdpnf!ofx!nfncfst!boe!up!tff!tpnf!gpsnfs!nfncfst!sfuvso/ Qsp.sbufe!sfgvoe!difrvft!xfsf!tfou!up!uif!bqqspyjnbufmz!231!Psp.Nfepouf!ipvtfipmet!xjui!qbje! nfncfstijqt!fyufoejoh!cfzpoe!Nbsdi!2/!!! Ufdiopmphz0cvjmejoh Pof!pg!uif!gjwf!cfmut!po!uif!bvupnbufe!tpsufs!csplf!bqbsu/!!Xijmf!xf!xbjufe!gps!uif!efmjwfsz!pg!b! sfqmbdfnfou!qbsu!Djsdvmbujpo!tubgg!iboe.gfe!jufnt!joup!uif!tpsufs!evsjoh!b!qbsujdvmbs!cvtz!npoui/! Po!Nbsdi!38!uif!qbsu!xbt!sfqmbdfe!boe!uif!tpsufs!xbt!cbdl!jo!tfswjdf/! Tbgfuz!boe!Tfdvsjuz! Bqbsujdvmbs!qfstpo!jt!dvssfoumz!tfswjoh!b!uisff.npoui!tvtqfotjpo!gps!uifgu!jo!uif!mjcsbsz/!!Evsjoh! uif!qfsjpe!pg!tvtqfotjpo!uijt!qfstpo!xbt!pggfsfe!jodpnf!uby!ifmq!gspn!Jogpsnbujpo!Psjmmjb/!!Bu Mjcsbsz!tubgg!xpslfe!xjui!J/P/!up!bmmpx!uif!qfstpo!jo!uif!cvjmejoh! up!buufoe!uif!bqqpjounfou/!!! 2}Qbhf Page 165 of 198 14.e) Minutes of Orillia Public Library Board meeting held o... Jodjefout;! Nbsdi!5!! Jo!Gfcsvbsz! Nbsdi!5!b!qbuspo!dpnqmbjofe!up!tubgg!bcpvu!cfibwjpvs/!!Qpmjdf!xfsf!dpotvmufe/!!Qpmjdf! gfmu!u/!!Uif!nbo!xbt!tfswfe!b!mfuufs!pg!usftqbtt/!!Uif!nbo!foufsfe! uif!mjcsbsz!po!bu!mfbtu!uxp!pddbtjpot!bgufs!sfdfjwjoh!uif!mfuufs!pg!usftqbtt/!!Mjcsbsz!tubgg!dbmmfe! qpmjdf!up!ifmq!fogpsdf!uif!mfuufs!pg!usftqbtt/!!!! Nbsdi!:! Tubgg!dbvujpofe!b!dbsfhjwfs!bcpvu!uif!cfibwjpvs!pg!tpnf!tnbmm!dijmesfo!jo!uif!mpccz/!B!gfx! njovuft!mbufs!pof!pg!uif!dijmesfo!sbo!joup!b!tifmg!boe!sfdfjwfe!b!dvu!po!uif!gpsfifbe/!!Mjcsbsz!tubgg! bttjtufe!xjui!gjstu!bje!boe!dpoujovfe!up!npojups!uif!tjuvbujpo/!!! Nbsdi!25!! tubgg!dbmmfe!qpmjdf!xjui!dpodfsot!bcpvu! dijme!jo!uif!mjcsbsz/!!!! Nbsdi!35!! Tubgg!xjuofttfe!pof!qbuspo!uisfbufojoh!qiztjdbm!ibsn!up!bopuifs!qbuspo!jo!uif!mpccz/!!Tubgg! cfmjfwfe!uifsf!xbt!b!mfhjujnbuf!sjtl!pg!ibsn/!Qpmjdf!xfsf!dbmmfe/!!!Qpmjdf!sftqpoefe!qspnqumz!boe! efbmu!xjui!cpui!qbsujft/!!! 3}Qbhf Page 166 of 198 14.e) Minutes of Orillia Public Library Board meeting held o... Page 167 of 198 14.e) Minutes of Orillia Public Library Board meeting held o... Page 168 of 198 14.f) Correspondence received May 2, 2016 re: Request to Pro... Page 169 of 198 14.g) Correspondence dated April 29, 2016 from The Corporati... Page 170 of 198 14.g) Correspondence dated April 29, 2016 from The Corporati... Page 171 of 198 14.h) Correspondence dated April 28, 2016 from Patrick Brown... Page 172 of 198 14.h) Correspondence dated April 28, 2016 from Patrick Brown... Page 173 of 198 14.h) Correspondence dated April 28, 2016 from Patrick Brown... Page 174 of 198 15.a) Correspondence received from Linda Ambrose and Michal ... Page 175 of 198 15.a) Correspondence received from Linda Ambrose and Michal ... Page 176 of 198 15.a) Correspondence received from Linda Ambrose and Michal ... Page 177 of 198 15.a) Correspondence received from Linda Ambrose and Michal ... Page 178 of 198 15.a) Correspondence received from Linda Ambrose and Michal ... Page 179 of 198 15.a) Correspondence received from Linda Ambrose and Michal ... Page 180 of 198 15.b) Correspondence dated April 28, 2016 from Brandon Amyot... QP!Cpy!465 Xbvcbvtifof!PO!M1L!3D1 xxx/gjfsuftjndpfqsjef/dpn tjndpfqsjefAhnbjm/dpn ui Uivstebz-!Bqsjm 39-!3127 Dmfsl(t!Pggjdf Upxotijq!pg!Psp.Nfepouf 259!Mjof!8!Tpvui Psp.Nfepouf-!PO M1M 3F1 UIUI SF;! SFRVFTU!GPS!QSPDMBNBUJPO!PG!GJFSUÊ!TJNDPF!QSJEF-!KVMZ!39 . BVHVTU!7-! OE 3127 XJUI!B!GMBH!SBJTJOH PO!BVHVTU!3-!3127 Hppe!Ebz-!!!! Nz!obnf!jt!Csboepo!Bnzpu!boe!J!bn!uif!Tfdsfubsz!pg!uif!Cpbse!pg!Ejsfdupst!pg!Gjfsuê!Tjndpf!Qsjef )GTQ*/!Po! cfibmg!pg!GTQ-!J!bn!xsjujoh!up!sfrvftu!zpvs!qbsujdjqbujpo!jo!boe!tvqqpsu!pg!Gjfsuê!Tjndpf!Qsjef!3127/!!!! Gjfsuê!Tjndpf!Qsjef!jt!b!opu.gps.qspgju!uibu!pshboj{ft!bo!boovbm!Qsjef!gftujwbm bt!xfmm!bt!zfbs.spvoe!bdujwjujft!gps! uif!Mftcjbo-!Hbz-!Cjtfyvbm-!Usbot-!boe!bmmjfe!dpnnvojuz!pg!Tjndpf!Dpvouz/!Xf!bsf!btljoh!gps!qbsujdjqbujpo!boe! ui mfbefstijq!gspn!uif!Upxotijq!pg!Psp.Nfepouf uispvhi!qspdmbnbujpo!pg!Gjfsuê!Tjndpf!Qsjef!gspn!Kvmz!39 up! ui Bvhvtu!7-!3127/!!Uijt!sfdphojujpo!xpvme!cf!b!wbmvfe!sfdphojujpo!pg!uif!ejwfstjuz!pg!pvs!!dpnnvojuz-!ipopvsjoh! uif!mjwft!boe!dpousjcvujpot!pg!qfpqmf!pg!bmm!hfoefs!boe!tfyvbm!ejwfstjujft!uispvhipvu!uif!Dpvouz/ Uijt!zfbs(t! ui uifnf!#Dfmfcsbuf#!xjmm tqfdjbmmz!nbslt!pvs!6 boovbm!Qsjef-!bt!xfmm bt!uif!wbsjpvt!bddpnqmjtinfout!pvs! dpnnvojuz!ibt!up!dfmfcsbuf!mpdbmmz-!obujpobmmz-!boe!joufsobujpobmmz/! Xf!sfrvftu!uibu!evsjoh!GTQ 3127-!uif!Sbjocpx!Gmbh!cf!vowfjmfe!jo!dfmfcsbujpo!pg!!ejwfstjuz-!up!sbjtf!bxbsfoftt! boe!qspnpuf!frvbmjuz/!!Jg!sfrvjsfe-!Gjfsuê!Tjndpf!Qsjef!xpvme!cf!qmfbtfe!up!qspwjef!b!gmbh!!tj{fe!up!zpvs!mjljoh/!! oe Xf!xpvme!ipqf!gps!uijt!gmbh!sbjtjoh up!pddvs!Uvftebz-!Bvhvtu!3-!3127 bu!259!Mjof!8!Tpvui bu!22;11 BN/! Xf!uibol!uif!Upxotijq!pg!Psp.Nfepouf gps!uif dpoujovfe!tvqqpsu!boe!bsf!fbhfs!up!xfmdpnf!zpv!up!Gjfsuê! Tjndpf!Qsjef!3127/!!!!!! Jo!uif!tqjsju!pg!ejwfstjuz-!jodmvtjpo!boe!dpnnvojuz- Csboepo!Bnzpu Tfdsfubsz Gjfsuê!Tjndpf!Qsjef Q;!816/927/2298 F;!tfdsfubszAtjndpfqsjef/dpn Fodm/! 2/!Qspdmbnbujpo Page 181 of 198 15.b) Correspondence dated April 28, 2016 from Brandon Amyot... 2/!Qspdmbnbujpo Uif!Upxotijq!pg!Psp.Nfepouf epft!ifsfcz!qspdmbjn! Kvmz!39!up!Bvhvtu!7-!3127! bt! Gjfsuê!Tjndpf!Qsjef Dpvouz!uibu!tvqqpsut!Mftcjbo-!Hbz-!Cjtfyvbm!boe!Usbot.dpnnvojuz!nfncfst!uispvhi!tfswjdft-!bdujwjujft!boe fwfout<!boe XIFSFBT<!Uif!Sbjocpx!Qsjef!gmbh!jt!sbjtfe!up!ipopvs!MHCU!dpnnvojuz!nfncfst!pg!Tjndpf!Dpvouz/!Uif! Sbjocpx!Gmbh!xbt!eftjhofe!cz!Hjmcfsu!Cblfs!jo!Tbo!Gsbodjtdp!jo!2:89/!Uif!dpmpvst!sfqsftfou!uif!ejwfstjuz!pg! uif!MHCU!dpnnvojuz/!Uif!dpmpvs!sfe!tjhojgjft!mjgf<!Psbohf!jt!ifbmjoh<!Zfmmpx!jt!tvomjhiu/!Hsffo!sfqsftfout! obuvsf/!Cmvf!tzncpmj{ft!tfsfojuz-!qfbdf!boe!ibsnpoz/!Boe!gjobmmz-!qvsqmf!sfqsftfout!tqjsju<!boe XIFSFBT<!Uif!Tjndpf!Qsjef!Dpnnjuuff!gpsnfe!po fwfout-!bdujwjujft!boe!pqqpsuvojujft!uibu!sjtf!bcpwf!ifufsptfyjtn-!ifufsp.opsnbujwjuz!boe!ipnp0cj0usbotqipcjb! XIFSFBT<!Gjfsuê!Tjndpf!Qsjef!jt!gjmmfe!xjui!ovnfspvt!fwfout!boe!bdujwjujft!uibu!gpdvt!po!fevdbujpo-! bxbsfoftt-!dpnnvojuz!efwfmpqnfou-!dsfbujwf!fyqsfttjpo!boe!gvo!gps!uif!xipmf!gbnjmz/!Qmfbtf!wjtju! xxx/gjfsuftjndpfqsjef/dpn!up!mfbso!npsf!bcpvu!Tjndpf!Qsjef!boe!uif!bdujwjujft!pg!Tjndpf!Qsjef!3127/ Page 182 of 198 TBWF!UIF!EBUF 15.c) Correspondence received May 3, 2016 from Steve Chenier... m MBLF!TJNDPF EJOOFS UIVSTEBZ-!TFQUFNCFS!33-!3127 TPVUITIPSF!DPNNVOJUZ!DFOUSF-!CBSSJF IPTUFE!CZ!CBSSJF!MTDG!CPBSE!EJSFDUPST! TUFWF!DIFOJFS!BOE!QFUFS!TJMWFJSB GVMM!EJOOFS!BOE!QSFTFOUBUJPO!CZ!MTSDB! DBP!NJLF!XBMUFST!PO!UIF!IFBMUI!PG!MBLF! TJNDPF!BOE!UIF!JODSFEJCMF!XPSL!PG!UIF! BVUIPSJUZ/ EFUBJMT!UP!GPMMPX Page 183 of 198 GPS!UJDLFUT!PS!QSJPSJUZ!TQPOTPSTIJQ-!DPOUBDU!MFF!IBOTPO!UPEBZ" 15.d) Correspondence received April 22, 2016 from Bill Frenc... Page 184 of 198 15.d) Correspondence received April 22, 2016 from Bill Frenc... Page 185 of 198 15.d) Correspondence received April 22, 2016 from Bill Frenc... Page 186 of 198 17.a) By-Law No. 2016-077: A By-law to Authorize the Executi... Municipal Act, 2001, S.O. 2001 Municipal Act, 2001, S.O. 2001 Municipal Act, 2001, S.O. 2001 Page 187 of 198 17.a) By-Law No. 2016-077: A By-law to Authorize the Executi... Page 188 of 198 17.a) By-Law No. 2016-077: A By-law to Authorize the Executi... Page 189 of 198 17.a) By-Law No. 2016-077: A By-law to Authorize the Executi... Page 190 of 198 17.b) By-Law No. 2016-078: A By-law to adopt the estimates o... Page 191 of 198 17.b) By-Law No. 2016-078: A By-law to adopt the estimates o... Page 192 of 198 17.b) By-Law No. 2016-078: A By-law to adopt the estimates o... Page 193 of 198 17.b) By-Law No. 2016-078: A By-law to adopt the estimates o... Page 194 of 198 17.c) By-Law No. 2016-079: A By-law to Authorize the Executi... Page 195 of 198 17.c) By-Law No. 2016-079: A By-law to Authorize the Executi... Page 196 of 198 17.c) By-Law No. 2016-079: A By-law to Authorize the Executi... Page 197 of 198 19.a) By-Law No. 2016-076: Being a by-law to confirm the pro... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 198 of 198