04 13 2016 Council Meeting Minutes0 Township of
Proud Heritage, Exciting Future
Wednesday, April 13, 2016
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes (arrived @ 1:08 p.m.)
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 10:01 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate
Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Donna Hewitt,
Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Curtis Shelswell, Chief Municipal
Law Enforcement Officer; Samah Othman, Supervisor, Communications
and Customer Service; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications; John Mascarin, Aird & Berlis LLP (via
teleconference).
1. Call to Order- Moment of Reflection:
In the absence of Mayor H.S. Hughes, Deputy Mayor Hough assumed the Chair and
called the meeting to order followed by a moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C160413-1
Moved by Crawford, Seconded by Hall
Be it resolved that the agenda for the Council meeting of Wednesday, Wednesday, April
13, 2016 be received and adopted.
Carried.
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Council Meeting Minutes — Wednesday, April 13, 2016.
3. Disclosure of Pecuniary Interest:
None declared.
Motion No. C160413-2
Moved by Coutanche, Seconded by Macpherson
Be it resolved that Rule 14.20a) of Procedural By-law No. 2015-203 be suspended in
order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C160413-3
Moved by Jermey, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 2:15 p.m. to discuss
• litigation affecting the municipality (OMB Appeal — Zoning By-law Amendment 2015-
ZBA-01 (Lazy Dayz));
• solicitor -client privilege (Burl's Creek).
Carried.
b) Motion to Rise and Report.
Motion No. C160413-4
Moved by Hall, Seconded by Crawford
Be it resolved that we do now Rise at 3:24 p.m. and.Report on the Closed Session
Items 4
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(OMB Appeal — Zoning By-law Amendment 2015-ZBA-01 (Lazy Dayz));
d) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek).
Carried.
Page 2 of 21
Council Meeting Minutes — Wednesday, April 13, 2016.
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(OMB Appeal — Zoning By-law Amendment 2015-ZBA-01 (Lazy Dayz)).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Darcy Brooke-Bisschop,
Coordinator, Economic Development/Communications
Motion No. C160413-5
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the confidential verbal information presented by Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (OMB Appeal — Zoning
By-law Amendment 2015-ZBA-01 (Lazy Dayz)) be received.
2. And That staff proceed as directed.
Carried.
d) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Samah Othman, Supervisor,
Communications and Customer Service; Darcy Brooke-Bisschop, Coordinator,
Economic Development/Communications; John Mascarin, Aird & Berlis LLP (via
teleconference).
Council and staff relocated to the Neufeld Room for Item 4d).
Motion No. C160413-6
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and John
Mascarin, Aird & Berlis LLP re: Solicitor -client privilege (Burl's Creek) be received.
2. And That the CAO proceed as directed.
Carried.
Page 3 of 21
Council Meeting Minutes — Wednesday, April 13, 2016.
5. Minutes of Council and Committees:
a) Minutes of Age -Friendly Community Committee meeting held on Thursday, March 10,
2016.
Motion No. C160413-7
Moved by Hall, Seconded by Crawford
Be it resolved that the draft minutes of Age -Friendly Community Committee meeting
held on Thursday, March 10, 2016 be received.
Carried.
b) Minutes of Heritage Committee meeting held on Monday, March 21, 2016 [additional
information for Item 6b) available in the Clerk's Department].
Motion No. C160413-8
Moved by Jermey, Seconded by Coutanche
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday,
March 21, 2016.be received.
Carried.
Motion No. C160413-9
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That, per Heritage Committee Motion No. HC160321-4, Trudy O'Donnell and Lynda
Whiston be authorized to attend the 2016 Ontario Heritage Conference, May 12-14,
2016, Stratford - St. Marys.
2. And That staff RSVP accordingly.
Carried.
Motion No. C160413-10
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That, per Heritage Committee Motion No. HC160321-7, the Champlain: Regional
Inventory received March 9, 2016 be received and verified.
2. That the Cahiague Site, the Ball Site and the route of Highway 12 be added to the list.
3. And That the applicant be advised accordingly under the Director, Recreation &
Community Services' signature.
Carried.
Page 4 of 21
Council Meeting Minutes —Wednesday, April 13, 2016.
c) Minutes of Council meeting held on Wednesday, March 23, 2016.
Motion No. C160413-11
Moved by Crawford, Seconded by Hall
Be it resolved that the draft minutes of the Council meeting held on Wednesday, March
23, 2016 be received and adopted as printed and circulated.
Carried.
d) Minutes of Citizen/Senior of the Year Advisory Group meeting held on Tuesday, March
29, 2016.
Motion No. C160413-12
Moved by Hall, Seconded by Crawford
Be it resolved that the draft minutes of Citizen/Senior of the Year Advisory Group
meeting held on Tuesday, March 29, 2016 be received.
Carried.
Motion No. C160413-13
Moved by Crawford, Seconded by Hall
Be it resolved
1. That, per Citizen/Senior of the Year Advisory Group Motion No. CSY160329-7, Joan
Banbury be nominated as the 2016 Oro-Medonte Citizen of the Year as voted by the
Advisory Group.
2. And That the recipient be notified of Council's decision under the Mayor's signature.
Carried.
Motion No. C160413-14
Moved by Hall, Seconded by Crawford
Be it resolved
1. That, per Citizen/Senior of the Year Advisory Group Motion No. CSY160329-11,
Walter Iles be nominated as the 2016 Ontario Senior of the Year as voted by the
Advisory Group.
2. And That the recipient be notified of Council's decision under the Mayor's signature.
Carried.
Page 5 of 21
Council Meeting Minutes — Wednesday, April 13, 2016.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
a) James Wonta re: Unopened Road Allowance - Line 2 North, North of Blueberry Marsh
Road to Hummingbird Hill Road.
Motion No. C160413-15
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That the correspondence dated December 9, 2015 and presented by James Wonta
re: Unopened Road Allowance - Line 2 North, North of Blueberry Marsh Road to
Hummingbird Hill Road be received and referred to staff for a report.
2. And That the Director, Transportation & Environmental Services report back to
Council after soliciting input from area residents.
Carried.
b) Jim Fitzgerald, Sandra Dunham, Hospice Orillia re: Residential Hospice serving Oro-
Medonte Residents.
Correspondence was distributed to members of Council and staff. A PowerPoint
presentation was presented.
Motion No. C160413-16
Moved by Crawford, Seconded by Hall
Be it resolved that the correspondence dated March 15, 2016 and PowerPoint
presentation presented by Jim Fitzgerald, Fund Development Manager, Hospice Orillia
re: Residential Hospice serving Oro-Medonte Residents be received.
Carried.
9. Presentations:
None.
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Council Meeting Minutes — Wednesday, April 13, 2016.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal comments to
Council, in Open Session, on matters scheduled on the current agenda.
One individual provided comments with respect to Item 12a).
12. Reports of Municipal Officers:
a) Report No. F12016-11, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Accounts — March 31, 2016.
Motion No. C160413-17
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That Report No. F12016-11, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO
re: Statement of Accounts — March 31, 2016 be received for information only.
2. The accounts for the month of March totalling $6,971,769.17 be received.
Carried.
b) Report No. CS12016-12, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Policy - Media Relations Protocol for Council and Staff [deferred from March 9, 2016
Council meeting].
Policy POL-ADM-21 enacted March 23, 2011 was distributed to members of Council
and staff.
Motion No. C160413-18
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Report No. CS12016-12, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Policy - Media Relations Protocol for Council and Staff be received and
adopted.
2. And That the revised Media Relations Protocol for Council and Staff Policy be
approved for implementation effective immediately.
Carried.
Page 7 of 21
Council Meeting Minutes — Wednesday, April 13, 2016.
c) Report No. CS12016-14, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Corporate Projects Status Update - February/March 2016.
Motion No. C160413-19
Moved by Coutanche, Seconded by Jermey
Be it resolved that Report No. CS12016-14, Donna Hewitt, Director, Corporate &
Strategic Initiatives re: Corporate Projects Status Update - February/March 2016 be
received for information only.
Carried.
d) Report No. TES2016-07, Jerry Ball, Director, Transportation & Environmental Services
re: Municipal Summary Reports for all Township of Oro-Medonte Drinking Water
Systems — January 1, 2015 to December 31, 2015.
Motion No. C160413-20
Moved by Crawford, Seconded by Hall
Be it resolved that Report No. TES2016-07, Jerry Ball, Director, Transportation &
Environmental Services re: Municipal Summary Reports for all Township of Oro-
Medonte Drinking Water Systems — January 1, 2015 to December 31, 2015, which
includes reports for Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe
Highlands, Maplewood, Medonte Hills, Robincrest, Shanty Bay, Sugarbush and
Warminster be received.
Carried.
e) Report No. TES2016-08, Jerry Ball, Director, Transportation & Environmental Services
re: Warminster Watermain Replacement Tender Results.
Motion No. C160413-21
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That Report No. TES2016-08, Jerry Ball, Director, Transportation & Environmental
Services re: Warminster Watermain Replacement Tender Results be received and
adopted.
2. That the tender for Warminster Watermain Replacement be awarded to C.C.
Underground for the tendered amount of $839,237.15 (exclusive of HST).
3. That the appropriate by-law be brought forward for Council's consideration.
4. And That the contractors that submitted tenders be advised of Council's decision,
under the Director, Transportation and Environmental Services' signature.
Carried.
Page 8 of 21
Council Meeting Minutes —Wednesday, April 13, 2016.
f) Report No. TES2016-09, Jerry Ball, Director, Transportation & Environmental Services
re: Transportation Services Department - Tender Results for 2016 TES2016-01
Roadside, Pumphouse and Tile Bed Grass Cutting; TES2016-02 Pulverize, Addition of
Gravel and Pave Various Roads; TES2016-03 Dark Journal, Virgin Oil; TES2016-04 Two
2016 Cab and Chassis Plow and Spreader Units; TES2016-05 Hand Feed Brush
Chipper; TES2016-07 Supply, Hauling, Mixing and Piling of Winter Sand; TES2016-08
Slurry Seal and Micro -Surfacing; TES2016-09 Snow Removal including equipment
operator for Various Roads Vehicle Quotations for Transportation and By -Law.
Motion No. C160413-22
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Report No. TES2016-09, Jerry Ball, Director, Transportation & Environmental
Services re: Transportation Services Department - Tender Results for 2016
TES2016-01 Roadside, Pumphouse and Tile Bed Grass Cutting; TES2016-02
Pulverize, Addition of Gravel and Pave Various Roads; TES2016-03 Dark Journal,
Virgin Oil; TES2016-04 Two 2016 Cab and Chassis Plow and Spreader Units;
TES2016-05 Hand Feed Brush Chipper; TES2016-07 Supply, Hauling, Mixing and
Piling of Winter Sand; TES2016-08 Slurry Seal and Micro -Surfacing; TES2016-09
Snow Removal including equipment operator for Various Roads Vehicle Quotations
for Transportation and By -Law be received and adopted.
2. That the following tenders be awarded:
Contract
No.
Description
Contractor
Total Amount
2016
2017
2018
TES
Grass Cutting,
1711080
2016-01
Roadside (1st
Ontario
$6,500.00
$6,700.00
$6,900.00
cut):
Limited
$72.00/hr
$72.00/hr
$72.00/hr
Roadside (2nd
O/A Telford
$75.00/each
$80.00/each
$80.00/each
cut):
Property
$85.00/Ha
$90.00/Ha
$90.00/Ha
Lot less than
Management
'/2 Ha:
$45-60
$45-60
$45-60
Lot greater
each
each
each
than 1/2 Ha:
$60.00/each
$65.00/each
$65.00/each
Pumphouse
Facilities (11
Facilities):
Tile Beds (4
Tile Beds):
Page 9of21
Council Meeting Minutes — Wednesday, April 13, 2016.
Page 10 of 21
TES
Pulverize,
K J Beamish
$689,287.94
2016-02
Addition of
Construction
(incl. HST)
Gravel and
Limited
Pave Various
Roads
TES
Dark Journal,
Da -Lee Dust
$50,511.00 (incl. HST)
2016-03
Virgin Oil
Control
($1.49/liter)
TES2016-
Two 2016 Cab
Currie Truck
Cab and Chassis
04
and Chassis
Center
$162,678.40
Plow and
Plow and Spreader
Spreader Units
$104,365.58
Total per Truck
$267,043.98 (plus HST)
TES
Hand Feed
Cardinal
$53,758.62
2016-05
Brush Chipper
Distribution
(incl. HST)
Inc
TES
Supply, Haul,
Dalton R Lowe.
South Yard
2016-07
Mix and Pile
and Sons
Yard $9.11/Tonne
Winter Sand
Construction
Pit $8.54/Tonne
Ltd.
Total: $125,970.14 (incl. HST)
North Yard
Yard $9.84/Tonne
Pit $9.44/Tonne
Total: $100,018.56 (incl. HST)
Page 10 of 21
Council Meeting Minutes — Wednesday, April 13, 2016.
Page 11 of 21
Slurry Seal
TES Slurry Seal and
Duncor
$2.30/m2
2016-08 Micro- Surface
Enterprises
Micro -Surface
Inc.
$5.28/m2
2016/2017
2017/2018
2018/2019
TES Snow Plowing
2016-09 Services
$75.00/hour
$75.00/hour
$75.00/hour
including
KJ Beamish
equipment
Construction
$345/day
$345/day
$345/day
Operators for
standby
standby
standby
Various Roads
Form B —
Sugarbush and
Horseshoe
Subdivision
Routes
Form C Various
Roads
Morris
O'Connell Lane,
Shelswell
$150/hr (Plow & Sand)
Booth Road,
and Sons
Blue Ridge
Excavating
$75/hr (sand only)
Court, Lakewood
and Grading
Court, Wilson
Limited
Street plus two
dead end streets
off of Shoreline,
Matilda, Mill
Street, and
Beechwood
Cres.
Line 8 N, Cooks
1711080
$110/hr (Plow & Sand)
Lane, Beach Rd,
Ontario
Barr Ave, Ganton
Limited
$80/hr (sand only)
Rd and Devitt
O/A Telford
Street
Property
Management
Page 11 of 21
Council Meeting Minutes — Wednesday, April 13, 2016.
3. That the quotation for the Single Cab Pickup in the amount $25,980.60 and for the
Four Door Pickup with Four Wheel Drive in the amount $29,654.24 be awarded to
Tom Smith Cheverolet.
4. That the Mayor and Clerk be authorized to execute the appropriate agreements on
behalf of the Township.
5. And That the applicants, who submitted tenders, be advised of Council's decision
under the Director, Transportation & Environmental Services' signature.
Carried.
g) Robin Dunn, CAO re: correspondence dated March 29, 2016 from Mark Aitken, CAO,
County of Simcoe re: Municipal Interest in Affordable Rental Development.
Motion No. C160413-23
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That the correspondence dated March 29, 2016 from Mark Aitken, CAO, County of
Simcoe and presented by Robin Dunn, CAO re: Municipal Interest in Affordable
Rental Development be received.
2. And That the County of Simcoe be advised that the Township of Oro-Medonte is not
able to participate until the completion of the Township's review of its Official Plan.
Carried.
Page 12 of 21
Sugarbush Cul-
Woodrow
de -sacs and
Family
$150/hr (Plow & Sand)
parking lot
Farms
$100/hr (sand only)
Sidewalks on
9445323
$95/hr (Plow & Sand)
Moonstone
Canada
Road,
Corp.
$85/hr (sand only)
Penetanguishene
Road, Horseshoe
Valley Road and
Line 11 S
3. That the quotation for the Single Cab Pickup in the amount $25,980.60 and for the
Four Door Pickup with Four Wheel Drive in the amount $29,654.24 be awarded to
Tom Smith Cheverolet.
4. That the Mayor and Clerk be authorized to execute the appropriate agreements on
behalf of the Township.
5. And That the applicants, who submitted tenders, be advised of Council's decision
under the Director, Transportation & Environmental Services' signature.
Carried.
g) Robin Dunn, CAO re: correspondence dated March 29, 2016 from Mark Aitken, CAO,
County of Simcoe re: Municipal Interest in Affordable Rental Development.
Motion No. C160413-23
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That the correspondence dated March 29, 2016 from Mark Aitken, CAO, County of
Simcoe and presented by Robin Dunn, CAO re: Municipal Interest in Affordable
Rental Development be received.
2. And That the County of Simcoe be advised that the Township of Oro-Medonte is not
able to participate until the completion of the Township's review of its Official Plan.
Carried.
Page 12 of 21
Council Meeting Minutes — Wednesday, April 13, 2016.
h) Doug Irwin, Director, Corporate Services/Clerk re: Reschedule of May 25, 2016 Council
meeting due to Ontario Municipal Board (OMB) Hearing PL151011.
Motion No. C160413-24
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the correspondence presented by Doug Irwin, Director, Corporate
Services/Clerk re: Reschedule of May 25, 2016 Council meeting due to Ontario
Municipal Board (OMB) Hearing PL151011 be received.
2. That the May 25, 2016 Council meeting be rescheduled to May 18, 2016, Open
Session, 10:00 a.m.
3. And That the Director, Corporate Services/Clerk advise the public and staff
accordingly.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided comments: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillor Macpherson.
b) Mayor H.S. Hughes re: Governance Peer Feedback [from March 23, 2016 Council
meeting].
Motion No. C160413-25
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the correspondence presented by Mayor H.S. Hughes and Councillor
Hall re: Governance Peer Feedback be received and updated.
Carried.
Page 13 of 21
Council Meeting Minutes — Wednesday, April 13, 2016
c) Mayor H.S. Hughes, correspondence dated March 11, 2016 from R. Allan Sinton (to
Simcoe County Council) re: Street light at corner of County Road 22 and McNutt Road
(formerly Line 1 North, Oro-Medonte).
Motion No. C160413-26
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the correspondence dated March 11, 2016 from R. Allan Sinton (to
Simcoe County Council) and presented by Mayor H.S. Hughes re: Street light at corner
of County Road 22 and McNutt Road (formerly Line 1 North, Oro-Medonte) be received.
Carried.
d) Mayor H.S. Hughes, correspondence dated March 1, 2016 from Township of Minden
Hills re: Request for Review for the New OPP Billing Model.
Motion No. C160413-27
Moved by Hall, Seconded by Crawford
Be it resolved that the correspondence dated March 1, 2016 from Township of Minden
Hills and presented by Mayor H.S. Hughes re: Request for Review for the New OPP
Billing Model be received.
Carried.
e) Mayor H.S. Hughes, correspondence received April 4, 2016 from Lena Simpson re:
Request to Name Creek "Simpson Creek".
Motion No. C160413-28
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the correspondence received April 4, 2016 from Lena Simpson and
presented by Mayor H.S. Hughes re: Request to Name Creek "Simpson Creek" be
received and referred to staff for a response.
Carried.
Page 14 of 21
Council Meeting Minutes — Wednesday, April 13, 2016.
f) Councillor Jermey, correspondence received March 28, 2016 from Tom Mrakas,
Councillor, Town of Aurora re: Request to Limit the Jurisdiction of the Ontario Municipal
Board (OMB).
Motion No. C160413-29
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the correspondence received March 28, 2016 from Tom Mrakas, Councillor,
Town of Aurora and presented by Councillor Jermey re: Request to Limit the
Jurisdiction of the Ontario Municipal Board (OMB) be received.
2. That the Township of Oro-Medonte supports the Town of Aurora's resolution to
request that the Government of Ontario limit the jurisdiction of the OMB to questions
of law or process.
3. That the Government of Ontario be requested to require the OMB to uphold any
planning decisions of Municipal Councils unless they are contrary to the processes
and rules set out in legislation.
4. And That Kathleen Wynne, Premier of Ontario; the Honourable Ted McMeekin,
Minister of Municipal Affairs and Housing; the Honourable Patrick Brown, Leader of
the Progressive Conservative Party, the Honourable Andrea Horwath, Leader of the
New Democratic Party and the Town of Aurora be advised of Council's decision
under the Mayor's signature.
Carried.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Kith & Kin -The Coulson Women's Institute, A Multi -Media Docu-Musical, St. John's
Anglican Church, Craighurst, Saturday, April 16, 2016, 7:00 p.m.
2. County of Simcoe Solid Waste Management Infrastructure Projects Update, Public
Information Session, Tuesday, April 19, 2016, Simcoe County Museum, 1151
Highway 26, Minesing, 2-4p.m. and 6-8p.m.
3. Township of Oro-Medonte, Notice of Closure, Gore Road between Penetanguishene
Road and Line 1 South, beginning Tuesday, February 16, 2016 and scheduled to re-
open no later than August 15, 2016.
4. Simcoe County Food & Agriculture Charter, Champion Awards, Deadline for
Nominations, May 31, 2016.
b) Nottawasaga Valley Conservation Authority, minutes of Friday, February 26, 2016
meeting and highlights of Friday, March 18, 2016 meeting.
Staff Recommendation: Receive.
Page 15 of 21
Council Meeting Minutes — Wednesday, April 13, 2016.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
February 26, 2016.
Staff Recommendation: Receive.
d) Minutes of Orillia Library Board meeting held on Wednesday, February 24, 2016.
Staff Recommendation: Receive.
e) Correspondence dated March 10, 2016 from Lianne Raymond, Board, Chair, Hospice
Orillia re: Annual Hike for Hospice, Sunday, May 1, 2016, Couchiching Beach Park,
Orillia, Registration for Walkers-2:OOp.m.; Opening Ceremonies-2:30p.m.; Hike-2:45p.m.
Staff Recommendation: Receive.
f) Correspondence dated March 15, 2016 from Dr. Matt Miller, Chair, Orillia & Area
Physician Recruitment & Retention re: Letter of Appreciation.
Staff Recommendation: Receive.
g) Correspondence received re: Municipality Freedom of Information and Protection of
Privacy (MFIPPA):
• Township of Lake of Bays dated March 29, 2016;
• Township of Laird dated March 21, 2016.
Staff Recommendation: Receive, Forward to The Honourable Ted McMeekin,
Minister of Municipal Affairs and Housing under the Mayor's signature.
h) Correspondence received re: Joint and Several Liability Insurance Costs:
• Township of Ramara dated March 22, 2016;
• Town of Wasaga Beach dated March 23, 2016;
• Township of New Tecumseth dated March 24, 2016
• Township of Tay dated March 31, 2016.
Staff Recommendation: Receive.
i) Correspondence dated March 18, 2016 from Kathleen Wynne, The Premier of Ontario
re: Bill 36, An Act to Amend the Act to Trespass Act.
Staff Recommendation: Receive.
j) Correspondence dated March, 2016 from
Affairs re: 2016 Senior of the Year Award.
Staff Recommendation: Receive.
Mario Sergio, Minister Responsible for Seniors
k) Correspondence dated March, 2016 from Mario Sergio, Minister Responsible for Seniors
Affairs re: Request to Proclaim June as "Seniors' Month".
Staff Recommendation: Receive, Proclaim, Post on Township's Website.
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Council Meeting Minutes — Wednesday, April 13, 2016.
1) Correspondence received April 1, 2016 from Amy Pritzker, Community Engagement
Lead, North Simcoe Muskoka Hospice Palliative Care Network re: the 'We're having
"The Talk" Event'.
Staff Recommendation: Receive.
Motion No. C160413-30
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Kith & Kin -The Coulson Women's Institute, A Multi -Media Docu-Musical, St.
John's Anglican Church, Craighurst, Saturday, April 16, 2016, 7:00 p.m.
2. County of Simcoe Solid Waste Management Infrastructure Projects Update,
Public Information Session, Tuesday, April 19, 2016, Simcoe County Museum,
1151 Highway 26, Minesing, 2-4p.m. and 6-8p.m.
3. Township of Oro-Medonte, Notice of Closure, Gore Road between
Penetanguishene Road and Line 1 South, beginning Tuesday, February 16,
2016 and scheduled to re -open no later than August 15, 2016.
4. Simcoe County Food & Agriculture Charter, Champion Awards, Deadline for
Nominations, May 31, 2016.
b) Nottawasaga Valley Conservation Authority, minutes of Friday, February 26, 2016
meeting and highlights of Friday, March 18, 2016 meeting.
Received.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
February 26, 2016.
Received.
d) Minutes of Orillia Library Board meeting held on Wednesday, February 24, 2016.
Received.
e) Correspondence dated March 10, 2016 from Lianne Raymond, Board, Chair,
Hospice Orillia re: Annual Hike for Hospice, Sunday, May 1, 2016, Couchiching
Beach Park, Orillia, Registration for Walkers-2:OOp.m.; Opening Ceremonies-
2:30p.m.; Hike-2:45p.m.
Received.
f) Correspondence dated March 15, 2016 from Dr. Matt Miller, Chair, Orillia & Area
Physician Recruitment & Retention re: Letter of Appreciation.
Received.
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Council Meeting Minutes —Wednesday, April 13, 2016.
g) Correspondence received re: Municipality Freedom of Information and Protection of
Privacy (MFIPPA):
• Township of Lake of Bays dated March 29, 2016;
• Township of Laird dated March 21, 2016.
Received and Forwarded to The Honourable Ted McMeekin, Minister of
Municipal Affairs and Housing under the Mayor's signature.
h) Correspondence received re: Joint and Several Liability Insurance Costs:
• Township of Ramara dated March 22, 2016;
• Town of Wasaga Beach dated March 23, 2016;
• Township of New Tecumseth dated March 24, 2016
• Township of Tay dated March 31, 2016.
Received.
i) Correspondence dated March 18, 2016 from Kathleen Wynne, The Premier of
Ontario re: Bill 36, An Act to Amend the Act to Trespass Act.
Received.
j) Correspondence dated March, 2016 from Mario Sergio, Minister Responsible for
Seniors Affairs re: 2016 Senior of the Year Award.
Received.
k) Correspondence dated March, 2016 from Mario Sergio, Minister Responsible for
Seniors Affairs re: Request to Proclaim June as "Seniors' Month".
Received, Proclaimed, Posted on Township's Website.
1) Correspondence received April 1, 2016 from Amy Pritzker, Community Engagement
Lead, North Simcoe Muskoka Hospice Palliative Care Network re: the 'We're having
"The Talk" Event'.
Received.
Mayor H.S. Hughes assumed the Chair at 1:08 p.m.
Carried.
Page 18 of 21
Council Meeting Minutes —Wednesday, April 13, 2016.
15. Communications/Petitions:
a) Correspondence dated January 29, 2016 from Andrew Pye re: Request for Exemption
from the Requirement to Provide Qualified Designer Plan Drawings.
Council consented for Mr. Pye to speak on the matter.
Motion No. C160413-31
Moved by Crawford, Seconded by Hall
Be it resolved
1. That correspondence dated January 29, 2016 from Andrew Pye re: Request for
Exemption from the Requirement to Provide Qualified Designer Plan Drawings be
received.
2. That the applicant's request for Exemption from the Requirement to Provide
Qualified Designer Plan Drawings be denied.
3. And That the applicant be advised of Council's decision under the Director,
Development Services' signature.
Defeated.
Motion No. C160413-32
Moved by Crawford, Seconded by Hall
Be it resolved
1. That correspondence dated January 29, 2016 from Andrew Pye re: Request for
Exemption from the Requirement to Provide Qualified Designer Plan Drawings be
received.
2. That the applicant's request for Exemption from the Requirement to Provide
Qualified Designer Plan Drawings be approved.
3. And That the applicant be advised of Council's decision under the Director,
Development Services' signature.
Carried.
b) Correspondence dated March 22, 2016 from Trish Campbell, President, Horseshoe
Valley Property Owners Association re: Wastewater Concerns.
Motion No. C160413-33
Moved by Hall, Seconded by Crawford
Be it resolved that the correspondence dated March 22, 2016 from Trish Campbell,
President, Horseshoe Valley Property Owners Association re: Wastewater Concerns be
received and referred to staff for consideration in the report back to Council on the matter.
Carried.
Page 19 of 21
Council Meeting Minutes — Wednesday, April 13, 2016.
16. Notice of Motions:
None.
17. By -Laws:
a) By -Law No. 2016-062: A By-law to Appoint Municipal Law Enforcement
Officers/Provincial Offences Officers And to Repeal By -Law Nos. 2015-073, 2015-
082, 2016-008 and 2016-024.
b) By -Law No. 2016-063: A By-law to Appoint Building Inspectors and Repeal By -Law
Nos. 2015-025, 2015-081, 2016-007 and 2016-023.
c) By -Law No. 2016-064: A By-law to Authorize the Execution of An Agreement
Between The Corporation of the Township of Oro-Medonte and Tiffany Leigh -Anne
Smith and Lee Hatton And Repeal By-law No. 2015-129.
Motion No. C160413-34
Moved by Coutanche, Seconded by Macpherson
Be it resolved that
a) By -Law No. 2016-062: A By-law to Appoint Municipal Law Enforcement
Officers/Provincial Offences Officers And to Repeal By -Law Nos. 2015-073, 2015-
082, 2016-008 and 2016-024.
b) By -Law No. 2016-063: A By-law to Appoint Building Inspectors and Repeal By -Law
Nos. 2015-025, 2015-081, 2016-007 and 2016-023.
c) By -Law No. 2016-064: A By-law to Authorize the Execution of An Agreement
Between The Corporation of the Township of Oro-Medonte and Tiffany Leigh -Anne
Smith and Lee Hatton And Repeal By-law No. 2015-129.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Council recessed at 11:30 a.m. and reconvened at 1:08 p.m.
18. Closed Session Items (Unfinished Items):
None.
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Council Meeting Minutes — Wednesday, April 13, 2016.
19. Confirmation By -Law:
a) By -Law No. 2016-061: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, April 13, 2016.
Motion No. C160413-35
Moved by Crawford, Seconded by Hall
Be it resolved that By -Law No. 2016-061: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, April 13, 2016 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20. Adjournment:
a) Motion to Adjourn.
Motion No. C160413-36
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now adjourn at 3:50 p.m.
Carried.
Page 21 of 21