04 08 2016 SpCouncil Meeting Minutes"'V' .
The Township of Oro-Medonte
Special Council Meeting Minutes
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Township of Council Chambers
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Proud Heritage, Exciting Future
Friday, April 8, 2016 Time: 9:05 a.m.
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough (arrived @ 10:45 a.m.)
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate
Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Donna Hewitt,
Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Hugh Murray, Fire Chief; Tamara
Obee, Manager, Human Resources, Health & Safety; Jack Grosvenor,
Mohawk College Enterprise (MCE)
1. Call to Order- Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC160408-1
Moved by Coutanche, Seconded by Hall
Be it resolved that the agenda for the Special Council meeting of Friday, April 8, 2016
be received and adopted.
Carried.
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Special Council Meeting Minutes — Friday, April 8, 2016.
3. Disclosure of Pecuniary Interest:
None declared.
Motion No. SC160408-2
Moved by Crawford, Seconded by Macpherson
Be it resolved that Rule 14.20c) of Procedural By -Law No. 2015-203 be suspended in
order to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
4. Reports of Members of Council:
a) Mayor H.S. Hughes re: Request from the Neema Children's Choir, Uganda.
Motion No. SC160408-3
Moved by Coutanche, Seconded by Hall
Be it resolved
1. That the correspondence dated March 9, 2016 from Francis Daniel Mutibwa,. Neema
Children's Choir, Uganda be received.
2. And That an official invitation letter, under the Mayor's signature, be forwarded to the
Neema Children's Choir to assist in their visa process.
Carried.
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Special Council Meeting Minutes — Friday, April 8, 2016.
5. Reports of Municipal Officers:
a) Report No. RC2016-03, Shawn Binns, Director, Recreation & Community Services re:
RFP # CS 2016-01, Operations Service Review.
Motion No. SC160408-4
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That Report No. RC2016-03, Shawn Binns, Director, Recreation & Community
Services re: RFP #CS2016-01, Operations Service Review be received and
adopted.
2. That RFP #CS2016-01 Operations Service Review be awarded to KPMG.
3. That staff present progress updates to the Continuous Improvement Committee
and to Council in the monthly Corporate project update.
4. And That the Director, Recreation & Community Services advise the proponents
who submitted proposals of Council's decision.
Carried.
b) Robin Dunn, CAO and Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Strategic Plan Implementation.
Motion No. SC160408-5
Moved by Hall, Seconded by Coutanche
Be it resolved
1. That the PowerPoint presentation presented by Robin Dunn, CAO, Donna Hewitt,
Director, Corporate & Strategic Initiatives and Jack Grosvenor, MCE re: Strategic
Plan Implementation be received.
2. And That the CAO and SMT prepare an updated draft of the 2016 priorities for
Council's consideration.
Carried.
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Special Council Meeting Minutes — Friday, April 8, 2016.
6. Confirmation By -Law:
a) By -Law No. 2016-059: Being a By -Law to confirm the proceedings of the Special
Council meeting held on Friday, April 8, 2016.
Motion No. SC160408-6
Moved by Crawford, Seconded by Macpherson
Be it resolved that By -Law No. 2016-059: Being a by-law to confirm the proceedings of
the Special Council meeting held on Friday, April 8, 2016 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC160408-7
Moved by Hall, Seconded by Coutanche
Be it resolved that we do now adjourn at 2:51 p.m.
Mayor, H.S.)Kughes
Carried.
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