04 07 2016 SpCouncil Meeting MinutesTof
Proud Heritage, Exciting Future
Thursday, April 7, 2016
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes (arrived @ 9:11 a.m.)
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:10 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate
Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Donna Hewitt,
Director, Corporate & Strategic Initiatives; Hugh Murray, Fire Chief;
Tamara Obee, Manager, Human Resources, Health & Safety; Jack
Grosvenor, Mohawk College Enterprise (MCE)
1. Call to Order- Moment of Reflection:
In the absence of Mayor H.S. Hughes, Deputy Mayor Hough assumed the Chair and
called the meeting to order followed by a moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC160407-1
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the agenda for the Special Council meeting of Thursday, April 7,
2016 be received and adopted.
Carried.
Page 1 of 4
Special Council Meeting Minutes — Thursday, April 7, 2016.
3. Disclosure of Pecuniary Interest:
None declared.
Motion No. SC160407-2
Moved by Hall, Seconded by Jermey
Be it resolved that Rule 14.20c) of Procedural By -Law No. 2015-203 be suspended in
order to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC160407-3
Moved by Jermey, Seconded by Hall
Be it resolved that we do now go in Closed Session at 9:11 a.m. to discuss
• labour relations/employee negotiations (Organizational Realignment Resources).
Carried.
b) Motion to Rise and Report.
Motion No. SC160407-4
Moved by Coutanche, Seconded by Macpherson
Be it resolved that we do now Rise at 10:31 a.m. and Report on the Closed Session
Item 4c) Robin Dunn, CAO re: Labour relations/employee negotiations (Organizational
Realignment Resources).
Carried.
Page 2 of 4
Special Council Meeting Minutes — Thursday, April 7, 2016.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Organizational
Realignment Resources).
J. Douglas Irwin, Director of Corporate Services/Clerk, delegated his authority under
Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to a
portion of the Closed Session discussion of the April 7, 2016 Council Meeting, Agenda
Item 4c) [Robin Dunn, CAO re: Personal matters about an identifiable individual
(Organizational Realignment Resources)] to Robin Dunn, Chief Administrative Officer of
the Township of Oro-Medonte.
The following staff were present: Robin Dunn, Chief Administrative Officer; Jack
Grosvenor, MCE; Doug Irwin, Director, Corporate Services/Clerk for a portion of the
item.
Motion No. SC160407-5
Moved by Hall, Seconded by Jermey
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
and Jack Grosvenor, MCE re: Labour relations/employee negotiations (Organizational
Realignment Resources) be received.
Carried.
5. Reports of Municipal Officers:
a) Robin Dunn, CAO and Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Strategic Plan Implementation.
Motion No. SC160407-6
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the PowerPoint presentation presented by Robin Dunn, CAO; Donna
Hewitt, Director, Corporate & Strategic Initiatives and Jack Grosvenor, MCE re:
Strategic Plan Implementation be received.
Carried.
Page 3 of 4
Special Council Meeting Minutes — Thursday, April 7, 2016.
6. Confirmation By -Law:
a) By -Law No. 2016-058: Being a By -Law to Confirm the Proceedings of the Special
Council Meeting held on Thursday April 7, 2016.
Motion No. SC160407-7
Moved by Jermey, Seconded by Hall
Be it resolved that By -Law No. 2016-058: Being a by-law to confirm the proceedings of
the Special Council meeting held on Thursday, April 7, 2016 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC160407-8
Moved by Coutanche, Seconded by Macpherson
Be it resolved that we do now adjourn at 3:34 p.m.
Carried.
Page 4 of 4