03 09 2016 Council Meeting Minutes6 VTownship of
Proud Heritage, Exciting Future
Wednesday, March 9, 2016
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Regrets: Councillor Scott Macpherson
Time: 9:01 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate
Services/Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives;
Shawn Binns, Director, Recreation and Community Services; Hugh
Murray, Fire Chief; Curtis Shelswell, Chief Municipal Law Enforcement
Officer; Tamara Obee, Manager, Human Resources, Health & Safety;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Derek Witlib,
Manager, Planning Services; Samah Othman, Supervisor,
Communications & Customer Service; Darcy Brooke-Bisschop,
Coordinator, Economic Development/Communications; Marie Brissette,
Executive Assistant, Mayor & Council/Special Project Coordinator; Chris
Williams, Aird & Berlis LLP (via teleconference).
1. Call to Order- Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
Page 1 of 24
Council Meeting Minutes — Wednesday, March 9, 2016.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C160309-1
Moved by Crawford, Seconded by Hall
Be it resolved that the agenda for the Council meeting of Wednesday, March 9, 2016 be
received and adopted, as amended, to withdraw Addenda Item 4f), Robin Dunn, CAO,
re: Labour relations/employee negotiations (Collective Bargaining).
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Crawford declared a pecuniary interest on two of the requests within Item
11d) Shawn Binns, Director, Recreation and Community Services, re: 2016 Grants &
Subsidy Requests Budget Allocation as he is Vice -President of the Oro Agricultural
Society and a Trustee of the Oro Station Hall, his name is registered on the deed.
Councillor Crawford left the table during the discussions and did not participate in the
discussion or vote on the matters of the Oro Agricultural Society or the Oro Station Hall
Councillor Jermey declared a pecuniary interest on one of the requests within Item 11 d)
Shawn Binns, Director, Recreation and Community Services, re: 2016 Grants & Subsidy
Requests Budget Allocation as he exhibits cattle at the Coldwater Agricultural Society
and received a cheque for showing cattle. Councillor Jermey left the table during the
discussion and did not participate in the discussion or vote on the matter of the
Coldwater Agricultural Society.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C160309-2
Moved by Hall, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss
• personal matter affecting an identifiable individual (Benefits);
• labour relations/employee negotiations (Fire & Emergency Services);
• litigation affecting the municipality (OMB Appeal — Zoning By-law Amendment 2015-
ZBA-01 (Lazy Dayz)).
Carried.
Page 2 of 24
Council Meeting Minutes —Wednesday, March 9, 2016.
b) Motion to Rise and Report.
Motion No. C160309-3
Moved by Hall, Seconded by Crawford
Be it resolved that we do now Rise at 10:00 a.m. and Report on the Closed Session
Items 4
c) Hugh Murray, Fire Chief re: Labour relations/employee negotiations (Fire &
Emergency Services);
d) Tamara Obee, Manager, Human Resources, Health & Safety re: Personal matters
about an identifiable individual (Benefits);
e) Mayor H.S. Hughes re: Litigation affecting the municipality (OMB Appeal — Zoning
By-law Amendment 2015-ZBA-01 (Lazy Dayz)).
Carried.
c) Hugh Murray, Fire Chief re: Labour relations/employee negotiations (Fire & Emergency
Services).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Hugh Murray, Fire Chief.
Motion No. C160309-4
Moved by Jermey, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Hugh Murray, Fire
Chief re: Labour relations/employee negotiations (Fire & Emergency Services) be
received.
Carried.
Page 3 of 24
Council Meeting Minutes —Wednesday, March 9, 2016.
d) Tamara Obee, Manager, Human Resources, Health & Safety re: Personal matters about
an identifiable individual (Benefits).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Tamara Obee, Manager, Human Resources, Health
& Safety.
Motion No. C160309-5
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the confidential correspondence dated February 10, 2016 and presented by
Tamara Obee, Manager, Human Resources, Health & Safety re: Personal matters
about an identifiable individual (Benefits) be received.
2. And That the request be denied.
Carried.
e) Mayor H.S. Hughes re: Litigation affecting the municipality (OMB Appeal — Zoning By-
law Amendment 2015-ZBA-01 (Lazy Dayz)).
Council and staff relocated to the Neufeld Room for Item 4e).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Donna Hewitt, Director, Corporate & Strategic
Initiatives; Derek Witlib, Manager, Planning Services; Chris Williams (via
teleconference).
Motion No. C160309-6
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That the confidential verbal information presented by Mayor H.S. Hughes re:
Litigation affecting the municipality (OMB Appeal - Zoning By-law Amendment 2015-
ZBA-01 (Lazy Dayz)) be received.
2. And that the Township Solicitor and staff proceed as discussed.
Carried.
Council and staff relocated to Chambers.
Page 4 of 24
Council Meeting Minutes —Wednesday, March 9, 2016.
f) Robin Dunn, CAO, re: Labour relations/employee negotiations (Collective Bargaining).
This addenda item was withdrawn.
Motion No. C160309-7
Moved by Hall, Seconded by Jermey
Be it resolved that Rule 14.20a) of Procedural By-law No. 2015-203 be suspended in
order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Age Friendly Community Committee meeting held on Thursday, February 11,
2016.
Motion No. C160309-8
Moved by Hall, Seconded by Crawford
Be it resolved that the draft minutes of Age Friendly Community Committee meeting
held on Thursday, February 11, 2016 be received.
Carried.
b) Minutes of Heritage Committee meeting held on Monday, February 22, 2016.
Motion No. C160309-9
Moved by Jermey, Seconded by Coutanche
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday,
February 22, 2016 be received.
Carried.
Page 5 of 24
Council Meeting Minutes —Wednesday, March 9, 2016.
Motion No. C160309-10
Moved by Crawford, Seconded by Hall
Be it resolved
1. That, per Heritage Committee Motion No. HC160222-3, Policy POL-PR-013,
Municipal Heritage Register Policy, be forwarded to the Township Hall Boards for
their consideration.
2. And That the Director, Recreation & Community Services proceed accordingly.
Carried.
Motion No. C160309-11
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That, per Heritage Committee Motion No. HC160222-5, re: Ontario Century Farm
Recognition Program, that a link be posted on the Township's website to raise
public awareness and also be made through other municipal communication
channels.
2. And that the CAO's office proceed accordingly.
Carried.
Motion No. C160309-12
Moved by Hall, Seconded by Crawford
Be it resolved
1. That, per Heritage Committee Motion No. HC160222-6, re: Digitize Request to
Simcoe County Archives, that the process continue for the remainder of the image
and documents collections.
2. And That the Director, Recreation & Community Services proceed accordingly.
Carried.
Motion No. C160309-13
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That, per Heritage Committee Motion No. HC160222-8, re: Heritage Committee
Review of Articles, that on completion, the Simcoe County Museum be invited to
review the articles for their consideration.
2. And That the Director, Recreation & Community Services proceed accordingly.
Carried.
Page 6 of 24
Council Meeting Minutes —Wednesday, March 9, 2016.
c) Minutes of Council meeting held on Wednesday March 2, 2016 (rescheduled from
February 24, 2016).
Motion No. C160309-14
Moved by Crawford, Seconded by Hall
Be it resolved that the draft minutes of the Council meeting held on Wednesday, March
2, 2016 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
a) S/Sgt. Veronica Eaton, Ontario Provincial Police, Barrie Detachment re: Quarterly
Statistics.
Motion No. C160309-15
Moved by Coutanche, Seconded by Jermey
Be it resolved that the verbal information presented by S/Sgt. Veronica Eaton, Ontario
Provincial Police, Barrie Detachment re: Quarterly Statistics be received.
Carried.
Page 7 of 24
Council Meeting Minutes — Wednesday, March 9, 2016.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Reports of Municipal Officers:
a) Report No. F12016-09, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Accounts — February 29, 2016.
Motion No. C160309-16
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Report No. F12016-09, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO
re: Statement of Accounts — February 29, 2016 be received for information only.
2. And That the accounts for the month of February 2016 totalling $1,537,788.48 be
received.
Carried.
Motion No. C160309-17
Moved by Jermey, Seconded by Coutanche
Be it resolved that The Township continues to provide cheque register correspondence
under separate cover to members of Council.
Carried.
b) Report No. CS2016-06, Doug Irwin, Director, Corporate Services/Clerk re: Municipal
Law Enforcement Occurrence Report, December, 2015.
Motion No. C160309-18
Moved by Crawford, Seconded by Hall
Be it resolved that Report No. CS2016-06, Doug Irwin, Director, Corporate
Services/Clerk re: Municipal Law Enforcement Occurrence Report, December, 2015 be
received for information only.
Carried.
Page 8 of 24
Council Meeting Minutes — Wednesday, March 9, 2016.
c) Report No. DS2016-015, Andria Leigh, Director, Development Services re: Consent
Agreement and Holding Provision regarding Consent Application, 2015-B-09 (Cook &
Gilbert) 3566 Penetanguishene Road, West Part of Lots 42 & 43, Concession 1 (Flos),
Township of Oro-Medonte [Refer to Items 16a) and g)].
Motion No. C160309-19
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That Report No. DS2016-015, Andria Leigh, Director, Development Services re:
Consent Agreement and Holding Provision regarding Consent Application, 2015-6-
09 (Cook & Gilbert) 3566 Penetanguishene Road, West Part of Lots 42 & 43,
Concession 1 (Flos), Township of Oro-Medonte be received and adopted.
2. That Schedule `A14' to Zoning By-law No. 97-95 as amended, be amended by
changing the zone symbol applying to the land described as Part 1, Plan 51 R-40251
within Part of the South Half of Lot 42, Concession 1 W.P. R., formerly in the
geographic Township of Flos, Township of Oro-Medonte, County of Simcoe, from
Agricultural/Rural (A/RU) Zone to Agricultural/Rural Hold (A/RU(H)) Zone.
3. That the Township of Oro-Medonte enters into a Consent Agreement with J.
Ambrose Cook and Marianna Gilbert.
4: That the appropriate by-laws be brought forward for Council's consideration.
5. And That the owner be notified of Council's decision under the Director,
Development Services' signature.
Carried.
d) Shawn Binns, Director, Recreation and Community Services re: 2016 Grants and
Subsidies Requests Budget Allocation.
Councillor Crawford declared a pecuniary interest on two of the requests within Item
11 d) Shawn Binns, Director, Recreation and Community Services, re: 2016 Grants &
Subsidy Requests Budget Allocation as he is Vice -President of the Oro Agricultural
Society and a Trustee of the Oro Station Hall, his name is registered on the deed.
Councillor Crawford left the table during the discussions and did not participate in the
discussion or vote on the matters of the Oro Agricultural Society or the Oro Station Hall.
Councillor Jermey declared a pecuniary interest on one of the requests within Item 11 d)
Shawn Binns, Director, Recreation and Community Services, re: 2016 Grants & Subsidy
Requests Budget Allocation as he exhibits cattle at the Coldwater Agricultural Society
and received a cheque for showing cattle. Councillor Jermey left the table during the
discussion and did not participate in the discussion or vote on the matter of the
Coldwater Agricultural Society.
Page 9 of 24
Council Meeting Minutes — Wednesday, March 9, 2016.
Motion No. C160309-20
Moved by Hall, Seconded by Crawford
Be it resolved
1. That the correspondence presented by Shawn Binns, Director, Recreation and
Community Services, re: 2016 Grants & Subsidies Re -quests Budget Allocation be
received.
2. That the 2016 Grant Requests be approved in the followina amounts:
User Group
Amount Approved
Coldwater & District Agricultural Society
Separate motion
Couchiching Jubilee House
Nil
Crime Stoppers
$200.00
Orillia Museum of Art & History
Separate motion
Oro Agricultural Society
2 Separate motions rant & subsidy)
Oro Horticultural Society
$2,000.00
Oro Station Community Hall
Separate motion
Rugby Community Hall
$2,500.00
Shanty Bay Firefighters
Separate motion for subsidy request
Telecare Orillia Distress Line
Nil
3. And That the applicants be notified of Council's decision under the Mayor's
signature.
Carried.
Motion No. C160309-21
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the 2016 Grant Request from Coldwater & District Agricultural Society be
approved in the amount of $200.00.
2. And That the applicant be notified of Council's decision under the Mayor's signature.
Carried.
Motion No. C160309-22
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That the 2016 Grant Request from Oro Agricultural Society be approved in the
amount of $500.00.
2. And That the applicant be notified of Council's decision under the Mayor's signature.
Carried.
Page 10 of 24
Council Meeting Minutes —Wednesday, March 9, 2016.
Motion No. C160309-23
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That the request from the Oro Agricultural Society for a 2016 subsidy be approved in
the amount of $2,056.00 for the use of the Old Town Hall for monthly meetings.
2. And That the applicant be notified of Council's decision under the Director,
Recreation & Community Services' signature.
Carried.
Motion No. C160309-24
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That the 2016 Grant Request from Oro Station Hall be approved in the amount of
$2,500.00.
2. And That the applicant be notified of Council's decision under the Mayor's signature.
Carried.
Motion No. C160309-25
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the Oro-Medonte Horticultural Society 2016 subsidy request be approved in the
amount of $2,596.00 for the use of the Banquet Hall, Community Centre Meeting
Room, and Old Town Hall.
2. And That the applicant be notified of Council's decision under the Director,
Recreation & Community Services' signature.
Carried.
Motion No. C160309-26
Moved by Hall, Seconded by Crawford
Be it resolved
1. That the Shanty Bay Firefighters 2016 subsidy request be approved in the amount of
$324.00 for the use of the Shanty Bay Ball Diamond.
2. And That the applicant be notified of Council's decision under the Director,
Recreation & Community Services' signature.
Carried.
Page 11 of 24
Council Meeting Minutes —Wednesday, March 9, 2016.
Motion No. C160309-27
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That the 2016 grant request from Orillia Museum of Art & History be approved in the
amount of up to $2,250.00 subject to the OMAH receiving funding from the County
of Simcoe Arts Culture & Heritage grant program.
2. And that the applicant be advised of Council's decision under the Mayor's signature.
Carried.
e) Report No. CS12016-09, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Results of Communications and Public Engagement Strategy Update and Work Plan
and Proposed Amendments to the Procedural By -Law No. 2015-203.
Motion No. C160309-28
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That Report No. CS12016-09, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Results of Communications and Public Engagement Strategy Update
and Work Plan and Proposed Amendments to the Procedural By -Law No. 2015-203
be received and adopted.
2. And That the information presented in Report No. CS12016-09 be considered in
conjunction with the Communications and Engagement Strategy and Proposed
Amendments to the Procedural By -Law No. 2015-203.
Carried.
f) Report No. CS2016-07, Doug Irwin, Director, Corporate Services/Clerk re: Proposed
Amendments to the Procedural By -Law No. 2015-203.
Motion No. C160309-29
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Recommendation #1 contained in Report No. CS2016-07, Doug Irwin, Director,
Corporate Services/Clerk re: Proposed Amendments to the Procedural By -Law No.
2015-203 be conducted on a trial basis for the period of up to 6 months with a review
in July, 2016 with the following adjustments:
• to stipulate that everyone has an opportunity to speak once before anyone
speaks a second time
And That Council may discontinue the trial at any time in its sole discretion.
Carried.
Page 12 of 24
Council Meeting Minutes — Wednesday, March 9, 2016.
Motion No. C160309-30
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Report No. CS2016-07, Doug Irwin, Director, Corporate Services/Clerk re:
Proposed Amendments to the Procedural By -Law No. 2015-203 be received and
adopted.
2. That the Clerk bring the appropriate By-law, which encompasses Recommendation
#3 identified in Report No. CS2016-07, to amend Procedural By-law No. 2015-203
for consideration.
3. And that Recommendation #2 identified in Report No. CS2016-07 be implemented
during the trial period of Recommendation #1.
Carried.
Council recessed at 12:40 p.m. and reconvened at 1:21 p.m.
g) Report No. CS12016-11, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Communications and Engagement Strategy.
A PowerPoint presentation was presented.
Motion No. C160309-31
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That Report No. CS12016-11, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Communications and Engagement Strategy be received.
2. That Recommendation #1, as outlined in Report No. CS12016-11, to enhance online
communications, increasing the utilization of social media platforms be approved.
3. And That the CAD's office proceed accordingly.
Carried.
Motion No. C160309-32
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Recommendation #2, as outlined in Report No. CS12016-11, to offer
opportunities for two-way communications and provide ongoing support to afford
opportunities for input and engagement, including providing communication
materials and assistance to all Councillors hosting ward meetings be approved.
2. And That the CAD's office proceed accordingly.
Carried.
Page 13 of 24
Council Meeting Minutes — Wednesday, March 9, 2016.
Motion No. C160309-33
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That Recommendation #3, as outlined in Report No. CS12016-11, to offer timely
information, including producing and distributing monthly Council highlights be
approved.
2. And That the CAD's office proceed accordingly.
Carried.
Motion No. C160309-34
Moved by Coutanche, Seconded by Hall
Be it resolved
1. That Recommendation #4, as outlined in Report No. CS12016-11, for processes for
issues/project management including utilizing the communications and engagement
planning template as a means to support the Township to develop key messages be
approved.
2. And That the CAD's office proceed accordingly.
Carried.
Motion No. C160309-35
Moved by Hall, Seconded by Coutanche
Be it resolved
1. That Recommendation #5, as outlined in Report No. CS12016-11, to support a
culture that enables continuous improvement including evaluation of the
effectiveness of the communication processes be approved.
2. And That the CAD's office proceed accordingly.
Carried.
Motion No. C160309-36
Moved by Hough, Seconded by Jermey
Be it resolved that the motion with respect to Recommendation #6 as outlined in Report
No. CS12016-11 to enhance communications, to discontinue the use of The Messenger
in the Orillia Packet & Times and increase the North Simcoe Life from one page to two
pages to be funded within the approved communications budget be deferred to June,
2016 for further information.
Carried.
Page 14 of 24
Council Meeting Minutes — Wednesday, March 9, 2016.
Motion No. C160309-37
Moved by Hough, Seconded by Jermey
Be it resolved
1. That Recommendation #6, as outlined in Report No. CS12016-11, to enhance
communications, to discontinue the use of The Messenger in the Orillia Packet &
Times; and increase the North Simcoe Life from one page to two pages to be funded
within the approved communications budget be approved.
2. And That the CAO's office proceed accordingly.
Deferred.
Motion No. C160309-38
Moved by Crawford, Seconded by Hough
Be it resolved
1. That Recommendation #7, as outlined in Report No. CS12016-11, with respect to
Live Streaming of Council meetings, that the Township not proceed with Live
Streaming at this time.
2. And That the CAO's office proceed accordingly and report back by end of
September, 2016.
Carried.
h) Report No. CS12016-12, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Policy - Media Relations Protocol for Council and Staff.
Motion No. C160309-39
Moved by Hall, Seconded by Jermey
Be it resolved that the motion with respect to Report No. CS12016-12, Donna Hewitt,
Director, Corporate & Strategic Initiatives re: Policy -Media Relations Protocol for
Council and Staff be deferred to April 13, 2016 Council meeting.
Carried.
Motion No. C160309-40
Moved by Crawford, Seconded by Hall
Be it resolved
1. That Report No. CS12016-12, Donna Hewitt, Director, Corporate & Strategic Initiatives
re: Policy - Media Relations Protocol for Council and Staff be received and adopted.
2. And That the revised Media Relations Protocol for Council and Staff Policy POL-
ADM-21 be approved for implementation effective immediately.
Deferred.
Page 15 of 24
Council Meeting Minutes —Wednesday, March 9, 2016.
i) Report No. CS12016-10, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Update #3 Age -Friendly Community Plan Project.
Motion No. C160309-41
Moved by Coutanche, Seconded by Jermey
Be it resolved that Report No. CS12016-10, Donna Hewitt, Director, Corporate &
Strategic Initiatives re: Update #3 Age -Friendly Community Plan Project be received for
information.
Carried.
j) Donna Hewitt, Director, Corporate & Strategic Initiatives, correspondence from Ontario
Energy Board re: Public Hearing Notice.
Motion No. C160309-42
Moved by Hall, Seconded by Crawford
Be it resolved that the correspondence from Ontario Energy Board and presented by
Donna Hewitt, Director, Corporate & Strategic Initiatives, re: Public Hearing Notice be
received and referred to staff for a response under the Mayor's signature.
Carried.
k) Robin Dunn, CAO, correspondence received March 1, 2016 from Yasir Naqvi, Minister of
Community Safety and Correctional Services re: Invitation to Regional Consultation
Sessions, Strategy for a Safer Ontario.
Motion No. C160309-43
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That the correspondence received March 1, 2016 from Yasir Naqvi, Minister of
Community Safety and Correctional Services and presented by Robin Dunn, CAO,
re: Invitation to Regional Consultation Sessions, Strategy for a Safer Ontario be
received.
2. That Mayor H.S. Hughes and Deputy Mayor Hough be authorized to attend the
March 22, 2016 session.
3. And That the CAO's office RSVP accordingly.
Carried.
Page 16 of 24
Council Meeting Minutes — Wednesday, March 9, 2016.
Motion No. C160309-43
amended at March 23, 2016
Council meeting per Motion No.
C160323-10.
rsepor[ ivo. Ubl2 1 b-1 U, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Update #3 Age -Friendly Community Plan Project.
Motion No. C160309-41
Moved by Coutanche, Seconded by Jermey
Be it resolved that Report No. CS12016-10, Donna Hewitt, Director, Corporate &
Strategic Initiatives re: Update #3 Age -Friendly Community Plan Project be received for
information.
Carried.
j) Donna Hewitt, Director, Corporate & Strategic Initiatives, correspondence from Ontario
Energy Board re: Public Hearing Notice.
Motion No. C160309-42
Moved by Hall, Seconded by Crawford
Be it resolved that the correspondence from Ontario Energy Board and presented by
Donna Hewitt, Director, Corporate & Strategic Initiatives, re: Public Hearing Notice be
received and referred to staff for a response under the Mayor's signature.
Carried.
k) Robin Dunn, CAO, correspondence received March 1, 2016 from Yasir Naqvi, Minister of
Community Safety and Correctional Services re: Invitation to Regional Consultation
Sessions, Strategy for a Safer Ontario.
Motion No. C160309-43
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That the correspondence received March 1, 2016 from Yasir Naqvi, Minister of
Community Safety and Correctional Services and presented by Robin Dunn, CAO,
re: Invitation to Regional Consultation Sessions, Strategy for a Safer Ontario be
received.
2. That Mayor H.S. Hughes and Deputy Mayor Hough be authorized to attend the
March 22, 2016 session.
3. And That the CAD's office RSVP accordingly.
Carried.
Page 16 of 24
Council Meeting Minutes —Wednesday, March 9, 2016.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided comments: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillor Jermey.
b) Mayor H.S. Hughes, correspondence dated February 23, 2016 from Trish Campbell,
President, Horseshoe Valley Property Owners Association re: Pledge of Financial
Support Consideration.
Motion No. C160309-44
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the correspondence dated February 23, 2016 from Trish Campbell, President,
Horseshoe Valley Property Owners Association and presented by Mayor H.S.
Hughes, re: Pledge of Financial Support Consideration be received.
2. That the request for financial support be respectfully declined.
3. And that the HVPOA be advised of Council's decision under the Mayor's signature.
Carried.
c) Mayor H.S. Hughes, correspondence dated February 27, 2016 from Chris West re:
Save Via.
Motion No. C160309-45
Moved by Coutanche, Seconded by Jermey
Be it resolved
1. That the correspondence dated February 27, 2016 from Chris West and presented
by Mayor H.S. Hughes, re: Save Via be received and supported.
2. And That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
Page 17 of 24
Council Meeting Minutes —Wednesday, March 9, 2016.
d) Mayor H.S. Hughes re: Heritage Estate Winery & Cidery Inc. Site Plan Requirement.
Motion No. C160309-46
Moved by Hall, Seconded by Crawford
Be it resolved that the verbal information presented by Mayor H.S. Hughes re: Heritage
Estate Winery & Cidery Inc. Site Plan Requirement be received, referred to staff for
recommendations on this specific site and that staff report back at the March 23, 2016
Council meeting.
Carried.
13. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Closure, Gore Road between
Penetanguishene Road and Line 1 South, beginning Tuesday, February 16,
2016 and scheduled to re -open no later than August 15, 2016.
2. Simcoe County Food & Agriculture Charter, Champion Awards, Deadline for
Nominations, May 31, 2016.
b) Correspondence dated March 2, 2016 from Gayle Wood, CAO, Nottawasaga Valley
Conservation Authority (NVCA) re: 2016 NVCA Municipal Levy.
Staff Recommendation: Receive.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on January 22,
2016 and highlights of meeting held on February 26, 2016.
Staff Recommendation: Receive.
d) Minutes of Barrie Public Library meeting held on Thursday, February 4, 2016.
Staff Recommendation: Receive.
e) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 22,
2016.
Staff Recommendation: Receive.
f) Correspondence received re: Joint and Several Liability Insurance Costs.
• Kathleen Wynne, Premier dated February 18, 2016;
• Town of Midland dated February 23, 2016;
• Township of Springwater dated February 24, 2016.
• Staff Recommendation: Receive.
Page 18 of 24
Council Meeting Minutes —Wednesday, March 9, 2016.
g) Correspondence from The Corporation of the County of Simcoe re: Solid Waste
Management Infrastructure Projects, Final Evaluation of Short-listed Sites:
• Letter dated March 1, 2016 from Mark Aitken, CAO;
• Committee of The Whole Report CCW 16-054 dated March 8, 2016;
• Media Release dated March 1, 2016.
• Staff Recommendation: Receive.
h) Correspondence dated March 2, 2016 from Art Booth, Operations Manager, Field
and Advisory Services, Ministry of Community Safety and Correctional Services re:
Emergency Management and Civil Protection Act (EMCPA) Compliance.
Staff Recommendation: Receive.
Motion No. C160309-47
Moved by Jermey, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed, as amended to add
correspondence received from The Township of Severn dated March 7, 2016 to Item d).
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Closure, Gore Road between
Penetanguishene Road and Line 1 South, beginning Tuesday, February 16,
2016 and scheduled to re -open no later than August 15, 2016.
2. Simcoe County Food & Agriculture Charter, Champion Awards, Deadline for
Nominations, May 31, 2016.
b) Nottawasaga Valley Conservation Authority, minutes of meeting held on January 22,
2016 and highlights of meeting held on February 26, 2016.
Received.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 22,
2016.
Received.
d) Correspondence received re: Joint and Several Liability Insurance Costs.
• Kathleen Wynne, Premier dated February 18, 2016;
• Town of Midland dated February 23, 2016;
• Township of Springwater dated February 24, 2016;
• Township of Severn dated March 7, 2016.
Received.
Page 19 of 24
Council Meeting Minutes —Wednesday, March 9, 2016.
e) Correspondence from The Corporation of the County of Simcoe re: Solid Waste
Management Infrastructure Projects, Final Evaluation of Short-listed Sites:
• Letter dated March 1, 2016 from Mark Aitken, CAO;
• Committee of The Whole Report CCW 16-054 dated March 8, 2016;
• Media Release dated March 1, 2016.
Received.
f) Correspondence dated March 2, 2016 from Art Booth, Operations Manager, Field
and Advisory Services, Ministry of Community Safety and Correctional Services re:
Emergency Management and Civil Protection Act (EMCPA) Compliance.
Received.
g) Minutes of Barrie Public Library meeting held on Thursday, February 4, 2016.
Received.
h) Correspondence dated March 2, 2016 from Gayle Wood, CAO, Nottawasaga Valley
Conservation Authority (NVCA) re: 2016 NVCA Municipal Levy.
Received.
Carried.
14. Communications/Petitions:
a) Correspondence dated February 29, 2016 from John Cuppage re: Request Ice Time
Change, Old Timers Hockey League.
Motion No. C160309-48
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the correspondence dated February 29, 2016 from John Cuppage re: Request
Ice Time Change, Old Timers Hockey League be received and considered in
conjunction with the 2016-2017 ice allocation in accordance with the Township's
Policy POL-PR-05, "Ice Time Allocation".
2. And That the Director, Recreation & Community Services notify the applicant
accordingly.
Carried.
15. Notice of Motions:
None.
Page 20 of 24
Council Meeting Minutes —Wednesday, March 9, 2016.
16. By -Laws:
a) By -Law No. 2016-031: A By-law to amend the zoning provisions which apply to
lands described as Part 1, Plan 51 R-40251 within Part of the South Half of Lot 42,
Concession 1 W.P. R., formerly in the geographic Township of Flos, Township of
Oro-Medonte, County of Simcoe, by placing a Holding (H) Provision on the lands
(Cook).
b) By -Law No. 2016-032: A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Barrie Public Library Board For a Term of
One Year And to Repeal By-law No. 2015-118.
c) By -Law No. 2016-033: A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Midland Public Library Board For a Term of
One Year And to Repeal By-law No. 2015-119.
d) By -Law No. 2016-034: A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Severn Township Public Library Board For a
Term of One Year And to Repeal By-law No. 2015-120.
e) By -Law No. 2016-035: A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Orillia Public Library Board For a Term of
One Year And to Repeal By-law No. 2014-148.
f) By -Law No. 2016-036: Being a By-law to Amend By -Law No. 2013-116, A By -Law
to Provide a Schedule of Retention Periods for the Records of the Township of Oro-
Medonte.
g) By -Law No. 2016-037: A By-law to Authorize the Execution of a Consent
Agreement with J. Ambrose Cook and Marianna Gilbert — Consent for Part 1, Plan
51 R-40251 within Part of the South Half of Lot 42, Concession 1 W.P.R., formerly in
the geographic Township of Flos, Township of Oro-Medonte, County of Simcoe.
h) By -Law No. 2016-039: A By-law to Authorize the Execution of an Agreement
Between The Township of Oro-Medonte and John Eek & Sons Limited For Snow
Removal, Sugarbush Area for the balance of the 2015/2016 season (Tender
TES2013-07) And to Repeal By-law No. 2013-075.
i) By -Law No. 2016-040: A By-law to Authorize the Execution of an Agreement
Between The Township of Oro-Medonte and K.J. Beamish Construction Co., Ltd.
For Snow Removal, Horseshoe Valley Area for the balance of the 2015/2016 season
(Tender TES2013-08) And to Repeal By-law No. 2013-076.
Page 21 of 24
Council Meeting Minutes — Wednesday, March 9, 2016.
j) By -Law No. 2016-041: A By-law to Amend By-law No. 2013-186, A By-law to
Authorize the Execution of an Agreement Between The Township of Oro-Medonte
and MS Landscaping For Parks & Facility Snow Removal Tender — Contract No.
RC2013-T-03 for the balance of the 2015/2016 season And to Repeal By-law No.
2013-187.
Motion No. C160309-49
Moved by Coutanche, Seconded by Jermey
Be it resolved that
a) By -Law No. 2016-031: A By-law to amend the zoning provisions which apply to
lands described as Part 1, Plan 51 R-40251 within Part of the South Half of Lot 42,
Concession 1 W.P. R., formerly in the geographic Township of Flos, Township of
Oro-Medonte, County of Simcoe, by placing a Holding (H) Provision on the lands
(Cook).
b) By -Law No. 2016-032: A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Barrie Public Library Board For a Term of
One Year And to Repeal By-law No. 2015-118.
c) By -Law No. 2016-033: A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Midland Public Library Board For a Term of
One Year And to Repeal By-law No. 2015-119.
d) By -Law No. 2016-034: A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Severn Township Public Library Board For a
Term of One Year And to Repeal By-law No. 2015-120.
e) By -Law No. 2016-035: A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Orillia Public Library Board For a Term of
One Year And to Repeal By-law No. 2014-148.
f) By -Law No. 2016-036: Being a By-law to Amend By -Law No. 2013-116, A By -Law to
Provide a Schedule of Retention Periods for the Records of the Township of Oro-
Medonte.
g) By -Law No. 2016-037: A By-law to Authorize the Execution of a Consent Agreement
with J. Ambrose Cook and Marianna Gilbert — Consent for Part 1, Plan 51 R-40251
within Part of the South Half of Lot 42, Concession 1 W.P.R., formerly in the
geographic Township of Flos, Township of Oro-Medonte, County of Simcoe..
Page 22 of 24
Council Meeting Minutes —Wednesday, March 9, 2016.
h) By -Law No. 2016-039: A By-law to Authorize the Execution of an Agreement
Between The Township of Oro-Medonte and John Eek & Sons Limited For Snow
Removal, Sugarbush Area for the balance of the 2015/2016 season (Tender
TES2013-07) And to Repeal By-law No. 2013-075.
i) By -Law No. 2016-040: A By-law to Authorize the Execution of an Agreement
Between The Township of Oro-Medonte and K.J. Beamish Construction Co., Ltd.
For Snow Removal, Horseshoe Valley Area for the balance of the 2015/2016 season
(Tender TES2013-08) And to Repeal By-law No. 2013-076.
j) By -Law No. 2016-041: A By-law to Amend By-law No. 2013-186, A By-law to
Authorize the Execution of an Agreement Between The Township of Oro-Medonte
and MS Landscaping For Parks & Facility Snow Removal Tender — Contract No.
RC2013-T-03 for the balance of the 2015/2016 season And to Repeal By-law No.
2013-187.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
17.Closed Session Items (Unfinished Items):
18. Confirmation By -Law:
a) By -Law No. 2016028: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, March 9, 2016.
Motion No. C160309-50
Moved by Crawford, Seconded by Hall
Be it resolved that By -Law No. 2016-028: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, March 9, 2016 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19. Questions from the Public Clarifying an Agenda Item:
Provides an opportunity for the members of the public to seek clarification with respect
to the decision which was made on an agenda item, the meaning of the decision and
the next steps as a result of the decision.
Page 23 of 24
Council Meeting Minutes —Wednesday, March 9, 2016.
20. Adjournment:
a) Motion to Adjourn.
Motion No. C160309-51
Moved by Coutanche, Seconded by Jermey
Be it resolved that we do now adjourn at 3:40 p.m.
f
Mayor, 6ghes C erk, J. g glas rwin
Carried.
Page 24 of 24