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01 14 2004 COW Minutes . TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, January 14, 2004 @ 9:10 a.m. Robinson Room . Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Ralph Hough Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Keith Mathieson, Director of Engineering and Environmental Services; Paul Gravelle, Treasurer; Joe Casey, Deputy Fire Chief; Chris Carter, Recreation Co-ordinator; Andria Leigh, Senior Planner Also Present: Christine Whitemore, Allan Baker, Jim Woodford, Sam Lowry, Frank Matys, John Waugh, Tom Laurie; Point to Point 1. NOTICE OF ADDITIONS TO AGENDA: . None. 2. ADOPTION OF THE AGENDA: Motion No. CW-1 Moved by Marshall, Seconded by Fountain It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, January 14, 2004 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" . Councillor Buttineau declared a conflict of interest on Item 6e) with respect to the nature of the report and the possible perception of personal interest arising therefrom. Councillor Buttineau left the room and did not participate in any discussion or vote on this item. 4. DEPUTATIONS: ~ None. . 5. CORRESPONDENCE: a) Nottawasaga Valley Conservation Authority, NVCA Highlights, Winter 2003. Motion No. CW-2 Moved by Marshall, Seconded by Fountain It is recommended that the correspondence dated December 17, 2003 from The Nottawasaga Valley Conservation Authority, re: NVCA Highlights, Winter 2003 be received. Carried. b) Christine Rohmann, Secretary/Treasurer, Alzheimer Society, Orillia & District, correspondence dated December 15, 2003 re: Proclamation Request, January Alzheimer Awareness Month. Motion No. CW-3 . Moved by Fountain, Seconded by Marshall It is recommended that the correspondence dated December 15, 2003 from Christine Rohmann, Secretary/Treasurer, Alzheimer Society, Orillia & District, re: Proclamation Request be received; that the Township of Oro-Medonte proclaim the month of January, 2004 as "Alzheimer Awareness Month"; and further that the Proclamation be declared on the Township's website. Carried. c) Ministry of Finance, correspondence dated December 19, 2003 re: Fall Economic Statement. Motion No. CW-4 Moved by Fountain, Seconded by Marshall It is recommended that the correspondence dated December 19, 2003 from Ministry of Finance, re: Fall Economic Statement be received. . Carried. Page 2 Committee of the Whole Meeting - January 14, 2004 . d) Mac McDougall, Secretary, The Royal Canadian Legion, Cahiague Branch, correspondence dated December 2, 2003 re: 2004 Funding Request. Motion No. CW-5 Moved by Marshall, Seconded by Fountain It is recommended that the correspondence dated December 2, 2003 from Mac McDougall, Secretary, The Royal Canadian Legion, Cahiague Branch, re: 2004 Funding Request be received and referred to the 2004 budget deliberations. Carried. e) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport, correspondence dated December 18, 2003 re: Lake Simcoe Regional Airport Commission, January 22, 2004 meeting. Motion No. CW-6 Moved by Marshall, Seconded by Fountain . It is recommended that the correspondence dated December 18, 2003 from Michael Drumm, Airport Manager, Lake Simcoe Regional Airport, re: Lake Simcoe Regional Airport Commission, January 22, 2004 meeting be received. Carried. f) Ed (Bud) Hodgkinson, correspondence dated January 5, 2004 re: Unpaved Portion of 9th Line between Bass Lake Road and Gravel Pit Corner. Motion No. CW-7 Moved by Fountain, Seconded by Crawford It is recommended that the correspondence dated January 5, 2004 from Ed (Bud) Hodgkinson, re: Unpaved Portion of 9th Line between Bass Lake Road and Gravel Pit Corner be received and referred to the 2004 budget deliberations. Carried. . Page 3 Committee of the Whole Meeting - January 14, 2004 g) Jim Woodford, correspondence dated January 14, 2004 re: Amendment to OPA #16, . Oro Moraine and Aggregate Resource. Motion No. CW-8 Moved by Marshall, Seconded by Fountain It is recommended that the revised version received January 12, 2004 and dated January 14, 2004 from Jim Woodford, re: Amendment to OPA #16, Oro Moraine and Aggregate Resource be received and referred to staff for consideration during the approval process of OPA #16. Carried. h) Calvin Stone, Co-President, Ontario's Lake Country, correspondence dated December 8, 2003 re: Board Appointment Request. Motion No. CW-9 Moved by Crawford, Seconded by Fountain It is recommended that the correspondence dated December 8, 2003 from Calvin Stone, Co-President, Ontario's Lake Country, re: Board Appointment Request be received; and further that Chris Carter, Recreation Co-ordinator, be appointed as the Township's representative for the 2003-2006 term to realize the benefit of having a staff representative to capitalize on advertising and economic development issues. Carried. 6. FINANCE, ADMINISTRATION AND FIRE: a) Committee Appointments. All Members of Council agreed to deal with this matter as an In-Camera item. Page 4 Committee of the Whole Meeting - January 14, 2004 . . . b) Report No. FD 2003-14, Paul Eenhoorn, Fire Chief, re: Monthly Fire Report for October, 2003. Motion No. CW-10 Moved by Fountain, Seconded by Crawford It is recommended that Report No. FD 2003-14, Paul Eenhoorn, Fire Chief, re: Monthly Fire Report for October, 2003 be received. Carried. c) Report No. TR 2004-01, Paul Gravelle, Treasurer, re: Report on Taxes. Motion No. CW-11 Moved by Marshall, Seconded by Fountain . It is recommended that Report No. TR 2004-01, Paul Gravelle, Treasurer, re: Report on Taxes be received. Carried. d) Report No. TR 2004-02, Bonnie McPhee, Accounting Clerk, re: Statement of Accounts December, 2003. Motion No. CW-12 Moved by Buttineau, Seconded by Hughes It is recommended that Report No. TR 2004-02, Bonnie McPhee, Accounting Clerk, re: Statement of Accounts December, 2003 be received; and further that the accounts for the month of December, 2003 totaling $4,609,609.24 be received. Carried. . Page 5 Committee of the Whole Meeting - January 14, 2004 e) Report No. ADM 2004-01, Jennifer Zieleniewski, CAO, re: Committee of the Whole Meetings. Councillor Buttineau declared a conflict of interest on this item with respect to the . nature of the report and the possible perception of personal interest arising therefrom. Councillor Buttineau left the room and did not participate in any discussion or vote on this item. Motion No. CW-13 Moved by Hughes, Seconded by Marshall It is recommended that the motion with respect to Item 6e) which reads: "It is recommended that Report No. ADM 2004-01, Jennifer Zieleniewski, CAO, re: Committee of the Whole Meetings be received and adopted; that the Consent Agenda item on each Council agenda be restructured to include all items for receipt for information only; that Planning Advisory Committee meetings be held on the 2nd Monday of each month at 7:00 p.m. and that public meetings with respect to Planning matters be heard on the 3'. Monday of each month; that future Committee of the Whole meetings be held in the evening beginning at 7:00 p.m.; that Committee of the Whole meetings be held on the second and fourth Wednesdays of the month; that a Council Meeting be held immediately following the Committee of the Whole meetings for the purpose of ratifying the recommendations therein; that a regular Council meeting be held on the first Wednesday of the month at 7:00 pm.; and further that the procedural by-law be amended to reflect the new schedule as at February 4t", 2004. " . be split to deal with the recommendation regarding the Planning Advisory Committee separately. Carried. Motion No. CW-14 Moved by Marshall, Seconded by Fountain It is recommended that Planning Advisory Committee meetings be held on the 2'. Monday of each month at 7:00 p.m. and that public meetings with respect to planning matters be heard on the 3'. Monday of each month. Carried. . Page 6 Committee of the Whole Meeting - January 14. 2004 Motion No. CW-15 . Moved by Hough, Seconded by Hughes It is recommended that Report No. ADM 2004-01, Jennifer Zieleniewski, CAO, re: Committee of the Whole Meetings be received and adopted; that the Consent Agenda item on each Council agenda be restructured to include all items for receipt for information only; that future Committee of the Whole meetings be held in the evening beginning at 7:00 p.m.; that Committee of the Whole meetings be held on the second and fourth Wednesdays of the month; that a Council Meeting be held immediately following the Committee of the Whole meetings for the purpose of ratifying the recommendations therein; that a regular Council meeting be held on the first Wednesday of the month at 7:00 pm.; and further that the procedural by-law be amended to reflect the new schedule as at February 4th, 2004. Defeated. f) Councillor Fountain, re: High Energy Costs for Farmers (from December 17, 2003 meeting). Motion No. CW-16 Moved by Buttineau, Seconded by Hughes . It is recommended that: Whereas the provincial government's new energy pricing policy is scheduled to come into effect on April 1, 2004; And Whereas Ontario farmers are currently experiencing net income decrease and will be adversely affected by higher energy costs; And Whereas the Ontario Federation of Agriculture has made submission to the Ontario Justice and Social Policy Committee Hearings with respect amendments to Bill 4, An Act to amend the Ontario Energy Board Act, 1998; and has further submitted comments to the Province with respect to alternate means of power generation, conservation, elimination of barriers to farmers becoming generators of power and the use of new technology to produce power; Now therefore, be it resolved that the Township of Oro-Medonte support the Ontario Federation of Agriculture's request to the Government of Ontario for consideration of the proposed amendments to Bill 4 that hydro be priced to reflect farmers' real costs and that the government's proposed short-term rate adjustments do not unfairly penalize the agricultural sector; . And further, that the Ontario Federation of Agriculture be advised of Council's support. Carried. Page 7 Committee of the Whole Meeting - January 14. 2004 g) Rural Ontario Municipal Association, correspondence re: ROMAlOGRA Combined Conferences, February 22-25,2004, Fairmont Royal York Hotel (deferred at December 10,2003 meeting). Motion No. CW-17 . Moved by Hughes, Seconded by Buttineau It is recommended that the correspondence re: ROMAlOGRA Combined Conferences from The Rural Ontario Municipal Association from February 22-25, 2004 at Fairmont Royal York Hotel be received and Councillor Marshall and Councillor Crawford be authorized to attend. Carried. 7. PUBLIC WORKS: a) Report No. PW 2004-01, Jerry Ball, Public Works Superintendent, re: Proposed School Safety Zone - East Oro School (to be distributed at the meeting). Motion No. CW-18 Moved by Buttineau, Seconded by Hough It is recommended that Report No. PW 2004-01, Jerry Ball, Public Works Superintendent, re: Proposed School Safety Zone - East Oro School be received and adopted; that the . requests from the East Oro Home and School Association be denied at this time; and further that the Public Works Superintendent advise the East Oro Home and School Association accordingly. Defeated. 8. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES 2004-01, Keith Mathieson, Director of Engineering and Environmental Services, re: 1500494 Ontario Inc., Request for Reduction in Site Plan Securities - 8980 Hwy. #12. Motion No. CW-19 Moved by Hough, Seconded by Buttineau It is recommended that Report No. EES 2004-01, Keith Mathieson, Director of Engineering and Environmental Services, re: 1500494 Ontario Inc., Request for Reduction in Site Plan Securities - 8980 Hwy. #12 be received and adopted; that the Treasurer be authorized to reduce Mr. Meyer's security by $67,373.00 with the Township retaining $11,700.00; and further that Mr. Meyer be notified of Council's decision. Carried. . Page 8 Committee of the Whole Meeting - January 14, 2004 . b) Report No. EES 2004-02, Keith Mathieson, Director of Engineering and Environmental Services, re: Marilynn Forbes - Request for Release of Site Plan Securities. Motion No. CW-20 Moved by Buttineau, Seconded by Hough It is recommended that Report No. EES 2004-02, Keith Mathieson, Director of Engineering and Environmental Services, re: Marilynn Forbes - Request for Release of Site Plan Securities be received and adopted; that the Treasurer be authorized to release securities in the amount of $875.80 to Mrs. Forbes; and further that Mrs. Forbes be notified of Council's decision. Carried. c) Report No. EES 2004-04, Keith Mathieson, Director of Engineering and Environmental Services, re: Simcoe County Fast Link Community Connectivity Project. . Motion No. CW-21 Moved by Hughes, Seconded by Buttineau It is recommended that Report No. EES 2004-04, Keith Mathieson, Director of Engineering and Environmental Services, re: Simcoe County Fast Link Community Connectivity Project be received and adopted; that the Township of Oro-Medonte enter into a Share of Services Agreement with Point to Point Broadband to allow the installation of communication towers at all municipal pump house locations; that Point to Point Broadband provide the Township of Oro-Medonte with alanm monitoring services for all municipal water systems at no cost, as long as the communication towers are located on Municipal property; that the Clerk bring forward the appropriate by-law for Council's consideration; and further that Point to Point Broadband be notified of Council's decision. Carried. 9. BUILDING, PLANNING AND DEVELOPMENT: None. . Page 9 Committee of the Whole Meeting - January 14, 2004 10. IN-CAMERA: Motion No. CW-22 Moved by Buttineau, Seconded by Hughes It is recommended that we do now go In-Camera at 11 :05 a.m. to discuss Legal, Property and Personnel Matters. Carried. Motion No. CW-23 Moved by Hough, Seconded by Buttineau It is recommended that we do now Rise and Report from In-Camera at 12:25 p.m. Carried. Council recessed until 1 :40 p.m. Motion No. CW-24 Moved by Fountain, Seconded by Hough It is recommended that we do now go In-Camera at 1 :40 p.m. to discuss Personnel Matters. Carried. Motion No. CW-25 Moved by Hough, Seconded by Fountain It is recommended that we do now Rise and Report from In-Camera at 2:55 p.m. Carried. Page 10 Committee of the Whole Meeting - January 14, 2004 . . . a) Jennifer Zieleniewski, CAO, re: Legal Matter. . Motion No. CW-26 Moved by Buttineau, Seconded by Hough It is recommended that Confidential Report No. EES 2004-003, Keith Mathieson, Director of Engineering and Environmental Services be received and adopted as amended. Carried. b) Jennifer Zieleniewski, CAO, re: Legal Matter. Motion No. CW-27 Moved by Hough, Seconded by Buttineau It is recommended that Confidential Report No. ADM 2004-004, Jennifer Zieleniewski, CAO, re: Legal Matter (updates) be received. Carried. . c) Jennifer Zieleniewski, CAO, re: Legal Matter. Motion No. CW-28 Moved by Hughes, Seconded by Buttineau It is recommended that Confidential Report No. ADM 2004-003, Jennifer Zieleniewski, CAO, re: Plan 709 Update be received and adopted. Carried. Recorded Vote Requested by Deputy Mayor Hughes Deputy Mayor Hughes Nay Councillor Marshall Yea Councillor Buttineau Yea Councillor Crawford Nay Councillor Fountain Yea Councillor Hough Nay Mayor Craig Yea . Page 11 Committee of the Whole Meeting - January 14. 2004 d) Jennifer Zieleniewski, CAO, re: Property Matter. Motion No. CW-29 . Moved by Buttineau, Seconded by Hughes It is recommended that Confidential Report No. ADM 2004-005, Jennifer Zieleniewski, CAO, re: Property Matter - (Cumming) be received and adopted. Carried. Recorded Vote Requested by Councillor Hough Councillor Hough Nay Deputy Mayor Hughes Yea Councillor Marshall Yea Councillor Buttineau Yea Councillor Crawford Yea Councillor Fountain Nay Mayor Craig Yea e) Jennifer Zieleniewski, CAO, re: Property Matter. Motion No. CW-30 . Moved by Hughes, Seconded by Buttineau It is recommended that Confidential Report No. ADM 2004-002, Jennifer Zieleniewski, CAO, re: Facility Acquisition be received and adopted. Carried. Recorded Vote Requested by Councillor Hough Councillor Hough Nay Deputy Mayor Hughes Yea Councillor Marshall Yea Councillor Buttineau Yea Councillor Crawford Yea Councillor Fountain Nay Mayor Craig Yea . Page 12 Committee of the Whole Meeting - January 14, 2004 6a) Committee Appointments. . Motion No. CW-31 Moved by Marshall, Seconded by Crawford It is recommended that the following persons be appointed as members to the respective Committees; and further that the appropriate by-law be brought forward for Council's consideration: ACCESSIBILITY ADVISORY COMMITTEE (Term of Council) Mayor Craig (ex-officio) Councillor Fountain Bonnie MacDougall Staff . COMMITTEE OF ADJUSTMENT (Term of Council) Lynda Aiken David Edwards Allan Johnson Michelle Lynch Garry Potter Staff PLANNING ADVISORY COMMITTEE (Term of Council) Mayor Craig - voting member Deputy Mayor Hughes Councillor Buttineau Councillor Hough Councillor Marshall Councillor Crawford Councillor Fountain Terry Allison Robert Barlow Mel Coutanche Craig Drury Staff . RECOGNITION COMMITTEE (Term of Council) Mayor Craig (ex-officio) Deputy Mayor Hughes Councillor Buttineau Councillor Hough Councillor Marshall Page 13 Committee of the Whole Meeting - January 14, 2004 RECREATION TECHNICAL SUPPORT GROUP (Council - One Year Term) (Public - Term of Council) Mayor Craig (ex-officio) Councillor Buttineau Councillor Marshall Lynette Crawford Mader Bob Gregory Ian Hunter Staff . SITE PLAN CONTROL TECHNICAL SUPPORT GROUP (One Year Term) Mayor Craig (ex-officio) Councillor Crawford Councillor Fountain Staff LAKE SIMCOE REGIONAL AIRPORT COMMISSION (Term of Council) Councillor Hough Councillor Crawford Leonard Leach LAKE SIMCOE REGION CONSERVATION AUTHORITY (Term of Council) Councillor Marshall . NOTT AWASAGA VALLEY CONSERVATION AUTHORITY (Term of Council) Councillor Hough Councillor Fountain ORILLlA LIBRARY BOARD (One Year Term) Councillor Crawford ORILLlA SOLDIERS MEMORIAL HOSPITAL BOARD (Term of Council) Councillor Fountain ORILLlA CHAMBER OF COMMERCE (One Year Term) Deputy Mayor Hughes . Page 14 Committee of the Whole Meeting - January 14, 2004 . ORO-MEDONTE CHAMBER OF COMMERCE (One Year Term) Councillor Crawford ORO-MEDONTE COMMUNITY POLICING COMMITTEE (One Year Term) Councillor Buttineau ROYAL VICTORIA HOSPITAL (Term of Council) Deputy Mayor Hughes SEVERN SOUND ENVIRONMENTAL ASSOCIATION (Term of Council) Councillor Hough Carried. 11.ADJOURNMENT: Motion No. CW-32 . Moved by Buttineau, Seconded by Hughes It is recommended that we do now adjourn at 3:07 p.m. Carried. ~ < Jt;tC M or, J. Neil cralrl !!C~/ :u Clerk, Ma~)yn Pennycod . Page 15 Committee of the Whole Meeting - January 14, 2004 . . .