03 02 2016 Council Meeting Minutes (Daytime)Tort,nsl2ip of _��]]►►
Proud Heritage, Exciting Feature
Wednesday, March 2, 2016
(Rescheduled from February 24, 2016)
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Regrets: Councillor Barbara Coutanche
Councillor Scott Macpherson
Time: 1:05 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate
Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn
Binns, Director, Recreation and Community Services; Darcy Brooke-
Bisschop, Coordinator, Economic Development/Communications; Marie
Brissette, Executive Assistant Mayor & Council/Special Project Coordinator
1. Call to Order -Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C160302-1
Moved by Crawford, Seconded by Hall
Be it resolved that the agenda for the Council meeting of Wednesday, March 2, 2016 be
received and adopted, as amended, to defer Item 14a) "Correspondence dated January
29, 2016 from Andrew Pye re: Request for Exemption from the Requirement to Provide
Qualified Designer Plan Drawings" to the March 23, 2016 Council meeting.
Carried.
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Council Meeting Minutes — Wednesday, March 2, 2016.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
a) Minutes of Oro African Methodist Episcopal Church Steering Committee meeting held on
January 14, 2016.
Motion No. C160302-2
Moved by Hall, Seconded by Crawford
Be it resolved that the draft minutes of the Oro African Methodist Episcopal Church
Steering Committee meeting held on January 14, 2016 be received.
Carried.
b) Minutes of Council meeting held on Wednesday, February 10, 2016.
Motion No. C160302-3
Moved by Crawford, Seconded by Hall
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
February 10, 2016 be received and adopted as printed and circulated.
Carried.
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Council Meeting Minutes — Wednesday, March 2, 2016.
6. Recognition of Achievements:
a) Future Ready Leadership Program Recipients, Mohawk College Enterprise - Shawn
Binns, Marie Brissette, Darcy Brooke-Bisschop, Michelle Jakobi, Roz Llewellyn, Fred
MacGregor, Bonnie McPhee, Hugh Murray, Curtis Shelswell, Derek Witlib.
Motion No. C160302-4
Moved by Hall, Seconded by Crawford
Be it resolved
1. That the correspondence from Mohawk College Enterprise, re: Future Ready
Leadership Program be received.
2. And That Shawn Binns, Marie Brissette, Darcy Brooke-Bisschop, Michelle Jakobi,
Roz Llewellyn, Fred MacGregor, Bonnie McPhee, Hugh Murray, Curtis Shelswell,
and Derek Witlib be recognized under the Mayor's signature.
Carried.
7. Public Meetings:
None.
8. Deputations:
a) James Wonta re: Unopened Road Allowance - Line 2 North, North of Blueberry Marsh
Road to Hummingbird Hill Road
This items is rescheduled to the Wednesday, March 23, 2016 Council meeting.
9. Presentations:
None.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
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Council Meeting Minutes — Wednesday, March 2, 2016.
11. Reports of Municipal Officers:
a) Report No. TES2016-04, Jerry Ball, Director, Transportation & Environmental Services
re: Municipal Annual Reports for all Township of Oro-Medonte Drinking Water Systems —
January 1, 2015 to December 31, 2015.
Motion No. C160302-5
Moved by Crawford, Seconded by Hall
Be it resolved that Report No. TES2016-04, Jerry Ball, Director, Transportation &
Environmental Services re: Municipal Annual Reports for all Township of Oro-Medonte
Drinking Water Systems — January 1, 2015 to December 31, 2015, which includes
reports for Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands,
Lake Simcoe Regional Airport, Maplewood, Medonte Hills, Robincrest, Shanty Bay,
Sugarbush and Warminster Water Systems, be received.
Carried.
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Council Meeting Minutes — Wednesday, March 2, 2016.
b) Report No. TES2016-05, Jerry Ball, Director, Transportation & Environmental Services
and Shawn Binns, Director, Recreation & Community Services re: Snow Removal
Contracts TES 2013-07; TES 2013-08; RC -2013-T-03; Woodrow Family Farms and TES
2013-06; Ron Burton & Sons.
Motion No. C160302-6
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Report No. TES2016-05, Jerry Ball, Director, Transportation & Environmental
Services and Shawn Binns, Director, Recreation & Community Services re: Snow
Removal Contracts, TES2013-07; TES2013-08; RC -2013-T-03, Woodrow Family
Farms, TES2013-06 Ron Burton & Sons be received and adopted.
2. That Tender Contract No. TES 2013-07, TES 2013-08, and specified locations of
RC -2013-T-03 held by Woodrow Family Farms be terminated.
3. That Contract No. TES 2013-07 be awarded to John Eek & Sons Limited and
Contract No. TES 2013-08 be awarded to KJ Beamish Construction Limited for the
remaining term.
4. That Tender Contract No. TES2013-06 held by Ron Burton & Sons be terminated.
5. That Contract No. TES2013-06 be awarded to Telford Property Management for the
remaining term.
6. That Telford Property Management be contracted to augment the snow blowing on
the Sugar Bush cul-de-sacs.
7. That contract with MS Landscaping be amended to include the facility locations
specified in Report TES2016-05 for the remaining term.
8. That the appropriate by-laws be brought forward for Council's consideration.
9. And That the applicants be notified of Council's decision under the Director,
Transportation & Environmental Services' signature.
Carried.
c) Report No. RC2016-02, Shawn Binns, Director, Recreation & Community Services re:
Battle of the Badges Subsidy Request.
Motion No. C160302-7
Moved by Crawford, Seconded by Hall
Be it resolved
1. That Report No. RC2016-02, Shawn Binns, Director, Recreation & Community
Services re: Battle of the Badges Subsidy Request be received.
2. That the grant request in the amount of $1,095.00 for ice rental Permit #3932 be
approved.
3. And That the Director, Recreation & Community Services advise the applicant of
Council's decision and proceed accordingly.
Carried.
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Council Meeting Minutes — Wednesday, March 2, 2016.
d) Report No. F12016-06, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: 2015
OCIF Grant.
Motion No. C160302-8
Moved by Hall, Seconded by Crawford
Be it resolved that Report No. F12016-06, Paul Gravelle, Director,
Finance/Treasurer/Deputy CAO re: 2015 OCIF Grant be received for information only.
Carried.
e) Report No. F12016-07, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Development Charges Reserve Fund.
Motion No. C160302-9
Moved by Crawford, Seconded by Hall
Be it resolved
1. That Report No. F12016-07, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO
re: Development Charges Reserve Fund be received and adopted.
2. That the financial statement relating to the Development Charges Reserve Fund for
the year 2015 be received.
3. And that a copy of the said financial statement be forwarded to the Ministry of
Municipal Affairs by the Director, Finance/Treasurer/Deputy CAO.
Carried.
f) Report No. F12016-08, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Development Charge Indexing.
Motion No. C160302-10
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Report No. F12016-08, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO
re: Development Charge Indexing be received and adopted.
2. That the Township's development charge be increased as per Report No. F12016-
08.
3. That the said increases shall be effective March 1, 2016.
4. And That the Director, Finance/Treasurer/Deputy CAO proceed accordingly.
Carried.
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Council Meeting Minutes — Wednesday, March 2, 2016.
g) Report No. CS12016-05, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Elected Officials' Itineraries Follow Up.
Motion No. C160302-11
Moved by Crawford, Seconded by Hall
Be it resolved
1. That Report No. CSI 2016-05, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Elected Officials' Itineraries Follow Up be received and adopted.
2. And That Staff continue to implement Alternative A from Report No. CS12015-13.
Carried.
h) Report No. CS12016-06, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Request for Documentation File Review — Accessibility for Ontarians with Disabilities
Act, 2005.
Motion No. C160302-12
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Report No. CS12016-06, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Request for Documentation File Review — Accessibility for Ontarians
with Disabilities Act, 2005 be received and adopted.
2. And That staff report back to Council in December 2016, as part of the Accessibility
Reporting process.
Carried.
i) Report No. CS12016-07, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Corporate Projects Status Update — January 2016.
Motion No. C160302-13
Moved by Crawford, Seconded by Hall
Be it resolved that Report No. CS12016-07, Donna Hewitt, Director, Corporate &
Strategic Initiatives re: Corporate Projects Status Update — January 2016 be received
for information only.
Carried.
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Council Meeting Minutes — Wednesday, March 2, 2016.
j) Report No. CS12016-08, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Craighurst First Impressions Community Exchange Results and Proposed Next Steps.
Motion No. C160302-14
Moved by Hall, Seconded by Crawford
Be it resolved
1. That Report No. CS12016-08, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Craighurst First Impressions Community Exchange (FICE) Results and
Proposed Next Steps be received and adopted.
2. That staff work with stakeholders in Craighurst to develop action plans and
recommendations for Council's consideration.
3. And that staff provide a progress report to Council by the end of the second quarter.
Carried.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillors Crawford, Jermey, Hall.
b) Mayor H.S. Hughes, correspondence dated January 25, 2016 from J.B.C. Doyon, CD,
Colonel; and J.G. Massie, MSM, Honorary Colonel, National Defence, Office of the
Commander, Canadian Forces Base Borden/Military Personnel Generation, Training
Group re: CFB Borden Centennial Memorial Wall, Borden Legacy Project, Time
Capsule.
Motion No. C160302-15
Moved by Crawford, Seconded by Hall
Be it resolved that the correspondence dated January 25, 2016 from J.B.C. Doyon, CD,
Colonel; and J.G. Massie, MSM, Honorary Colonel, National Defence, Office of the
Commander, Canadian Forces Base Borden/Military Personnel Generation, Training
Group and presented by Mayor H.S. Hughes, re: CFB Borden Centennial Memorial
Wall, Borden Legacy Project, Time Capsule be received and referred to the Heritage
Committee for a recommendation to Council.
Carried.
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Council Meeting Minutes — Wednesday, March 2, 2016.
c) Mayor H.S. Hughes re: Governance Peer Feedback.
Motion No. C160302-16
Moved by Hall, Seconded by Crawford
Be it resolved that the matter with respect to Mayor H.S. Hughes re: Governance Peer
Feedback be deferred to the March 23, 2016 Council meeting.
Carried.
d) Deputy Mayor Hough, correspondence dated February 17, 2016 from Raylene Martell,
Clerk, Township of Southgate re: Bill 36, An Act to Amend the Trespass to Property Act.
Motion No. C160302-17
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the correspondence dated February 17, 2016 from Raylene Martell, Clerk,
Township of Southgate and presented by Deputy Mayor Hough, re: Bill 36, An Act to
Amend the Trespass to Property Act be received.
2. That the Township of Oro-Medonte supports the resolutions passed by the Township
of Wellington North (Resolution 2016-033) and the Township of Southgate (No. 154-
16) to respectfully request that the Minister of the Attorney General support the
provisions in Bill 36 which include amending fines ranging from $500.00 to
$1,000.00 under Section 2(1)b) and increasing fines to $25,000.00 under Section
12(1) of the Act to discourage trespassing on private property.
3. And That Kathleen Wynne, Premier; the Standing Committee of Justice Policy; the
Minister of the Attorney General; the Minister of Natural Resources and Forestry;
Patrick Brown, MPP Simcoe North; the Ontario Federal of Agriculture; the Ontario
Federation of Anger's and Hunters; and the Townships of Wellington North and
Southgate be advised of Council's decision under the Mayor's signature.
Carried.
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Council Meeting Minutes — Wednesday, March 2, 2016.
e) Councillor Jermey re: Oro African Methodist Episcopal Church Grand Re -Opening Task
Group.
Motion No. C160302-18
Moved by Hall, Seconded by Crawford
Be it resolved
1. That the verbal information presented by Councillor Jermey re: Oro African
Methodist Episcopal Church Grand Re -Opening Task Group be received.
2. And That the said Oro African Methodist Episcopal Church Grand Re -Opening Task
Group continue to advise Council of the various activities associated with the Grand
Re -Opening.
Carried.
f) Councillor Jermey re: Canada 150.
Motion No. C160302-19
Moved by Crawford, Seconded by Hall
Be it resolved that the verbal information presented by Councillor Jermey re: Canada
150 be received and that staff report back on possible projects before July, 2016.
Carried.
13. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Closure, Gore Road between Penetanguishene
Road and Line 1 South, beginning Tuesday, February 16, 2016 and scheduled to re-
open no later than August 15, 2016.
2. Sustainable Severn Sound, Tuesday, March 22, 2016 Event, Midland Cultural
Centre.
b) Minutes of Barrie Public Library meeting held on December 10, 2015.
Staff Recommendation: Receive.
c) Correspondence dated January 27, 2016 from Kathleen Wynne, Premier re: Doctor
Recruitment in Rural Ontario.
Staff Recommendation: Receive.
d) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on January 7,
2016.
Staff Recommendation: Receive.
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Council Meeting Minutes — Wednesday, March 2, 2016.
Motion No. C160302-20
Moved by Hall, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Closure, Gore Road between
Penetanguishene Road and Line 1 South, beginning Tuesday, February 16,
2016 and scheduled to re -open no later than August 15, 2016.
2. Sustainable Severn Sound, Tuesday, March 22, 2016 Event, Midland Cultural
Centre.
b) Minutes of Barrie Public Library meeting held on December 10, 2015.
Received.
c) Correspondence dated January 27, 2016 from Kathleen Wynne, Premier re: Doctor
Recruitment in Rural Ontario.
Received.
d) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on January
7, 2016.
Received.
Carried.
14. Communications/Petitions:
a) Correspondence dated January 29, 2016 from Andrew Pye re: Request for
Exemption from the Requirement to Provide Qualified Designer Plan Drawings.
This item was deferred to the March 23, 2016 Council meeting.
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Council Meeting Minutes — Wednesday, March 2, 2016.
b) Correspondence received February 4, 2016 from Lealand Sibbick, Treasurer; and John
Connell, Program Supervisor, Social Housing Dept., County of Simcoe re: Affordable
Housing.
Motion No. C160302-21
Moved by Crawford, Seconded by Hall
Be it resolved
1. That the correspondence received February 4, 2016 from Lealand Sibbick,
Treasurer; and John Connell, Program Supervisor, Social Housing Dept., County of
Simcoe re: Affordable Housing be received.
2. And Whereas there will be another opportunity in the Spring of 2016 for private, non-
profit or municipal developers to submit proposals to access funds for the creation of
new affordable rental housing under the Investment in Affordable Housing for
Ontario 2014 Extension Program.
3. And Whereas the minimum municipal requirement under the Program is that
property taxes for the affordable units must be at or below the residential tax rate.
4. Now Therefore The Corporation of the Township of Oro-Medonte hereby confirms its
participation in the provision of an annual grant equivalent to the difference between
lower tier taxes levied at the multi -residential rate and lower tier taxes levied at the
residential rate.
5. And That the County of Simcoe be notified of the Township of Oro-Medonte's
participation in the tax grant program under the Mayor's signature.
Carried.
c) Correspondence dated February 8, 2016 from Tracy Roxborough, Sustainability
Coordinator, Sustainable Severn Sound re: Invitation to Attend Sustainable Severn
Sound's "Sustainability Speaker Series" Event on March 22, 2016, Midland Cultural
Centre, Rotary Hall, 333 King Street, Midland [Refer to Item 13a)2].
Motion No. C160302-22
Moved by Hall, Seconded by Crawford
Be it resolved
1. That the correspondence dated February 8, 2016 from Tracy Roxborough,
Sustainability Coordinator, Sustainable Severn Sound re: Invitation to Attend
Sustainable Severn Sound's "Sustainability Speaker Series" Event on March 22,
2016, Midland Cultural Centre, Rotary Hall, 333 King Street, Midland be received.
2. That Mayor H.S. Hughes and Councillor Coutanche be authorized to attend.
3. And That the CAO's office RSVP accordingly.
Carried.
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Council Meeting Minutes —Wednesday, March 2, 2016.
15. Notice of Motions:
None.
16. By -Laws:
a) By -Law No. 2016-022: Being a By-law to Amend By -Law No. 2013-116, A By -Law
to Provide a Schedule of Retention Periods for the Records of the Township of Oro-
Medonte.
b) By -Law No. 2016-023: A By-law to Amend By-law 2015-081, A By-law to Amend
By-law 2015-025, "Being a By-law to Appoint Building Inspectors" and to Repeal By-
law No. 2016-010.
c) By -Law No. 2016-024: A By-law to Amend By-law 2015-082, A By-law to Amend
By-law 2015-073, "Being a By-law to Appoint Municipal Law Enforcement
Officers/Provincial Offences Officers" and to Repeal By-law No. 2016-011.
Motion No. C160302-23
Moved by Crawford, Seconded by Hall
Be it resolved that
a) By -Law No. 2016-022: Being a By-law to Amend By -Law No. 2013-116, A By -Law
to Provide a Schedule of Retention Periods for the Records of the Township of Oro-
Medonte.
b) By -Law No. 2016-023: A By-law to Amend By-law 2015-081, A By-law to Amend
By-law 2015-025, "Being a By-law to Appoint Building Inspectors" and to Repeal By-
law No. 2016-010.
c) By -Law No. 2016-024: A By-law to Amend By-law 2015-082, A By-law to Amend
By-law 2015-073, "Being a By-law to Appoint Municipal Law Enforcement
Officers/Provincial Offences Officers" and to Repeal By-law No. 2016-011.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
17. Closed Session Items (Unfinished Items):
None.
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Council Meeting Minutes — Wednesday, March 2, 2016.
18. Confirmation By -Law:
a) By -Law No. 2016-025: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, March 2, 2016.
Motion No. C160302-24
Moved by Hall, Seconded by Crawford
Be it resolved that By -Law No. 2016-025: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, March 2, 2016 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19. Questions from the Public Clarifying an Agenda Item:
Provides an opportunity for the members of the public to seek clarification with respect
to the decision which was made on an agenda item, the meaning of the decision and
the next steps as a result of the decision.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C160302-25
Moved by Crawford, Seconded by Hall
Be it resolved that we do now adjourn at 2:41 p.m.
Carried.
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