03 02 2016 Council Agenda (rescheduled from Feb. 24, 2016)
The Township of Oro-Medonte
Council Meeting Agenda
Council Chambers
Wednesday, March 2, 2016 - Rescheduled from
February 24, 2016
1:00 p.m. - Open Session
Page
1. Call to Order - Moment of Reflection:
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
5 - 6a) Minutes of Oro African Methodist Episcopal Church Steering Committee
meeting held on January 14, 2016.
7 - 25b) Minutes of Council meeting held on Wednesday, February 10, 2016.
6. Recognition of Achievements:
26 - 35 a) Future Ready Leadership Program Recipients, Mohawk College Enterprise -
Shawn Binns, Marie Brissette, Darcy Brooke-Bisschop, Michelle Jakobi, Roz
Llewellyn, Fred MacGregor, Bonnie McPhee, Hugh Murray, Curtis Shelswell,
Derek Witlib.
7. Public Meetings:
None.
8. Deputations:
36 - 38 a) James Wonta re: Unopened Road Allowance - Line 2 North, North of
Blueberry Marsh Road to Hummingbird Hill Road \[Rescheduled to
Wednesday, March 23, 2016\].
9. Presentations:
None.
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Council Meeting Agenda - March 02, 2016
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
11. Reports of Municipal Officers:
39 - 106 a) Report No. TES2016-04, Jerry Ball, Director, Transportation & Environmental
Services re: Municipal Annual Reports for all Township of Oro-Medonte
Drinking Water Systems January 1, 2015 to December 31, 2015.
107 - 110 b) Report No. TES2016-05, Jerry Ball, Director, Transportation & Environmental
Services and Shawn Binns, Director, Recreation & Community Services re:
Snow Removal Contracts TES 2013-07; TES 2013-08; RC-2013-T-03;
Woodrow Family Farms and TES 2013-06; Ron Burton & Sons.
111 - 118 c) Report No. RC2016-02, Shawn Binns, Director, Recreation & Community
Services re: Battle of the Badges Subsidy Request.
119 - 121 d) Report No. FI2016-06, Paul Gravelle, Director, Finance/Treasurer/Deputy
CAO re: 2015 OCIF Grant.
122 - 124 e) Report No. FI2016-07, Paul Gravelle, Director, Finance/Treasurer/Deputy
CAO re: Development Charges Reserve Fund.
125 - 127 f) Report No. FI2016-08, Paul Gravelle, Director, Finance/Treasurer/Deputy
CAO re: Development Charge Indexing.
128 - 136 g) Report No. CSI2016-05, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Elected Officials' Itineraries Follow Up.
137 - 152 h) Report No. CSI2016-06, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Request for Documentation File Review Accessibility for
Ontarians with Disabilities Act, 2005.
153 - 189 i) Report No. CSI2016-07, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Corporate Projects Status Update January 2016.
190 - 210 j) Report No. CSI2016-08, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Craighurst First Impressions Community Exchange Results and
Proposed Next Steps.
12. Reports of Members of Council:
a) Updates from Council Representatives County of Simcoe and Township
Partners and Agencies.
211 - 212 b) Mayor H.S. Hughes, correspondence dated January 25, 2016 from J.B.C.
Doyon, CD, Colonel; and J.G. Massie, MSM, Honorary Colonel, National
Defence, Office of the Commander, Canadian Forces Base Borden/Military
Personnel Generation, Training Group re: CFB Borden Centennial Memorial
Wall, Borden Legacy Project, Time Capsule.
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Council Meeting Agenda - March 02, 2016
c) Mayor H.S. Hughes re: Governance Peer Feedback - Deferred to Mach 23,
2016.
213 - 216 d) Deputy Mayor Hough, correspondence dated February 17, 2016 from
Raylene Martell, Clerk, Township of Southgate re: Bill 36, An Act to Amend
the Trespass to Property Act.
217 e) Councillor Jermey re: Oro African Methodist Episcopal Church Grand Re-
Opening Task Group.
218 f) Councillor Jermey re: Canada 150.
13. Consent Agenda:
219 - 220 a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Closure, Gore Road between
Penetanguishene Road and Line 1 South, beginning Tuesday,
February 16, 2016 and scheduled to re-open no later than August 15,
2016.
2. Sustainable Severn Sound, Tuesday, March 22, 2016 Event, Midland
Cultural Centre.
221 - 224 b) Minutes of Barrie Public Library meeting held on December 10, 2015.
Staff Recommendation: Receive.
225 - 226 c) Correspondence dated January 27, 2016 from Kathleen Wynne, Premier re:
Doctor Recruitment in Rural Ontario.
Staff Recommendation: Receive.
227 - 236 d) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on
January 7, 2016.
Staff Recommendation: Receive.
14. Communications/Petitions:
237 - 238 a) Correspondence dated January 29, 2016 from Andrew Pye re: Request for
Exemption from the Requirement to Provide Qualified Designer Plan
Drawings.
239 b) Correspondence received February 4, 2016 from Lealand Sibbick, Treasurer;
and John Connell, Program Supervisor, Social Housing Dept., County of
Simcoe re: Affordable Housing.
240 c) Correspondence dated February 8, 2016 from Tracy Roxborough,
Sustainability Coordinator, Sustainable Severn Sound re: Invitation to Attend
Sustainable Severn Sound's "Sustainability Speaker Series" Event on March
22, 2016, Midland Cultural Centre, Rotary Hall, 333 King Street, Midland
\[Refer to Item 13a)2\].
15. Notice of Motions:
None.
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Council Meeting Agenda - March 02, 2016
16. By-Laws:
241 a) By-Law No. 2016-022: Being a By-law to Amend By-Law No. 2013-116, A
By-Law to Provide a Schedule of Retention Periods for the Records of the
Township of Oro-Medonte.
242 b) By-Law No. 2016-023: A By-law to Amend By-law 2015-081, A By-law to
Amend By-law 2015--
and to Repeal By-law No. 2016-010.
243 c) By-Law No. 2016-024: A By-law to Amend By-law 2015-082, A By-law to
Amend By-law 2015--law to Appoint Municipal Law
-law No.
2016-011.
17. Closed Session Items (Unfinished Items):
18. Confirmation By-Law:
244 a) By-Law No. 2016-025: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, March 2, 2016.
19. Questions from the Public Clarifying an Agenda Item:
Provides an opportunity for the members of the public to seek clarification
with respect to the decision which was made on an agenda item, the
meaning of the decision and the next steps as a result of the decision.
20. Adjournment:
a) Motion to Adjourn.
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5.a) Minutes of Oro African Methodist Episcopal Church Steer...
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5.b) Minutes of Council meeting held on Wednesday, February ...
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6.a) Future Ready Leadership Program Recipients, Mohawk Coll...
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6.a) Future Ready Leadership Program Recipients, Mohawk Coll...
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8.a) James Wonta re: Unopened Road Allowance - Line 2 North,...
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8.a) James Wonta re: Unopened Road Allowance - Line 2 North,...
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8.a) James Wonta re: Unopened Road Allowance - Line 2 North,...
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11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
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11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
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Page 45 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 46 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 47 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 48 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 49 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 50 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 51 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 52 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 53 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 54 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 55 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 56 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Residenttial or Smalll Municipal Residential
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Page 57 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 58 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 59 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 60 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 61 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
Bqs/!38-!3122!1/28=NEMOp
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Page 62 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Completee ifyour Category is Laarge MunicippalCCompletefoor all other CCategories.
Residenttial or Smalll Municipal Residential
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11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 64 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 65 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 66 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 67 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 68 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 69 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 72 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 73 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 74 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 76 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 77 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 78 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 79 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 80 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 81 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 82 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 83 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 84 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 85 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 86 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 87 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 89 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 90 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 91 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 94 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 95 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 97 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 98 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 100 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 101 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 102 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 103 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Page 104 of 244
11.a) Report No. TES2016-04, Jerry Ball, Director, Transport...
Drrinking-Waater Systemms Regulation O. Reg. 170/03
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Drrinking-Waater Systemms Regulation O. Reg. 170/03
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12.d) Deputy Mayor Hough, correspondence dated February 17, ...
185667 Grey County Road 9
Township of Southgate
RR 1
Dundalk, Ontario
N0C 1B0
Phone:519-923-2110 ext. 230
Email:rmartell@southgate.ca
www.southgate.ca
DATE:February 17, 2016
FROM:Raylene Martell, Clerk
RE:
Please be advised that the following motion was passed at the February 17, 2016
Council Meeting.
Moved by Councillor Dobreen, seconded by Councillor Woodbury;
Whereas
Property Act has received first and second reading in the legislature and has now
been referred to the Standing Committee on Justice Policy; and
Whereas the amendments to the Act in Bill 36 include amending fines ranging
from $500.00 to $1,000.00 under Section 2(1) b) and increasing fines to
$25,000.00 under Section 12 (1) of the Act;
Now therefore be it resolved that the Corporation of the Township of Southgate
hereby supports the Township of Wellington North's Resolution 2016-033 and
requests that the Minister of the Attorney General support the provisions in Bill 36
to discourage trespassing on private property; and
That copies of this resolution be sent to the Standing Committee on Justice Policy,
the Minister of the Attorney General, Minister of Natural Resources and Forestry, all
municipalities in Ontario, MPP Bill Walker, the Ontario Federation of Agriculture, the
municipalities. Carried. No. 154-16
Kind regards,
Raylene Martell, Clerk
Page 213 of 244
12.d) Deputy Mayor Hough, correspondence dated February 17, ...
7490 Sideroad 7 W, PO Box 125,
Kenilworth, ON N0G 2E0
62:/959/4731
xxx/xfmmjohupo.opsui/dpn
1.866.848.3620 FAX 519.848.3228
January 26, 2016
RE: Bill 36, an Act to amend the Trespass to Property Act
At the regular meeting of Council for the Township of Wellington North held January 25,
2016 the following resolution was passed:
RESOLUTION 2016-033
Moved by:Councillor Burke
Seconded by:Councillor McCabe
XIFSFBT!the Township of Wellington North recently passed a resolution to permit Sunday Gun
Hunting in Wellington North be effective April 1, 2016;
BOEXIFSFBT in the process of public consultation on permitting Sunday Gun Hunting in the
municipality, the issue of trespassing on private property by the general public and hunters was
raised;
BOE!XIFSFBT a private members Bill 36, being an Act to amend theTrespass to Property Act
has received first and second reading in the legislature and has now been referred to the
Standing Committee on Justice Policy;
BOE!XIFSFBT the amendments to the Act in Bill 36 include amending fines ranging from
$500.00 to $1,000.00 under Section 2(1) b) and increasing fines to $25,000.00 under Section 12
(1) of the Act;
OPX!CF!JU!SFTPMWFE THAT the Township of Wellington North hereby requests that the
Minister of the Attorney General support the provisions in Bill 36 to discouragetrespassing on
private property;
BOEGVSUIFS!UIBU copies of this resolution be sent to the Standing Committee on Justice
Policy, the Minister of the Attorney General, Minister of Natural Resources and Forestry, all
municipalities in Ontario, MPP Sylvia Jones, Dufferin-Caledon, MPP Randy Pettapiece Perth-
Wellington, MPP Ted Arnott Wellington-Halton Hills, the Ontario Federation of Agriculture and
the Ontario Federation of Anglers and Hunters.
CARRIED
We encourage all municipalities to support this resolution.
If you require further information, please contact Karren Wallace, Clerk at 519-848-3620
ext 27 or kwallace@wellington-north.com
Disclaimer: This material is provided under contract as a paid service by the originating organization and does not
necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies,
officers, directors or agents.
Page 214 of 244
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12.d) Deputy Mayor Hough, correspondence dated February 17, ...
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Page 216 of 244
12.e) Councillor Jermey re: Oro African Methodist Episcopal ...
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12.f) Councillor Jermey re: Canada 150.
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13.a) Announcements of Interest to the Public: Township of O...
Township of Oro-Medonte
NOTICE OF CLOSURE
Gore Road
Replacement of Bridge No. 13
Contract No.: 300037030
The Township of Oro-Medontehereby notifies and advises all local residentsand affected
partiesof the scheduled Oro-MedonteBridgeNo.13 Replacement and subsequent Closure of
GoreRoad between PenetanguisheneRoad and 1LineSouth, in the TownshipofOro-Medonte
and CountyofSimcoe.
Oro-MedonteBridgeNo.13islocated on GoreRoad over the WillowCreek, roughly halfway
betweenPenetanguishineRoadand 1LineSouth.This section of GoreRoad will be:
th
Closed for Bridge Replacement,beginning Tuesday, February 16,2016,
and is scheduled to reopenno later than:
th
August 15,2016.
Local access will be maintained throughout the duration of the Bridge Replacement Works,via
PenetanguisheneRoad to the west of the crossing, and 1LineSouth to the east.
We apologize for any inconvenience this may cause local residents for the duration of the
Bridge Replacement Works.
Should you have any questions or concerns, please do not hesitate to contact the undersigned.
OwnerContract Administrator
Township of Oro-MedonteR.J. Burnside & Associates Limited
Ms. Michelle Jakobi,Operations TechnologistMr. Matthew Brooks, P.Eng.
Transportation ServicesContract Administrator
148 Line 7 South3 Ronell Crescent
Oro-Medonte ON L0L 2E0CollingwoodON L9Y4J6
Telephone:705-487-2171Telephone:705-797-4284
Email:mjakobi@oro-medonte.caEmail:matt.brooks@rjburnside.com
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Sustainability Plan Steering Committee (SPSC) Meeting
Date Thursday, January 7, 2016
Time 10am-12pm
Location North Simcoe Community Futures
Development Corporation), 105 Fourth Street, Midland
Attendance
Chris McLaughlin, General Manager, NSCFDC
Doug Luker, CAO/Clerk, Township of Tiny
Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay
Jonathan Main, Councillor, Ward 1, Town of Midland
Keith Sherman, Executive Director, Severn Sound Environmental Association
Ron Stevens, Councillor, Ward 4, Township of Severn
Steffen Walma, Deputy Mayor, Township of Tiny, County of Simcoe representative
Steve Farquharson, Director of Planning and Development, Township of Tay
Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound
Regrets
Andrea Betty, Director of Planning and Community Development, Town of Penentanguishene
Andria Leigh, Director, Development Services, Township of Oro-Medonte
Glenn White, Manager, Special Projects, Township of Oro-Medonte
Marina Whelan, Program Manager, Health Protection Service, Simcoe Muskoka District Health Unit
Nick Popovich, Director of Development Services, Township of Georgian Bay
Patricia File, Councillor, Ward 1, Town of Midland
1.0 Welcome and Approval of Agenda
Discussion: Motion to approve agenda by the Chair. Moved by C. McLaughlin, seconded by S. Walma.
Agenda approved by the committee.
2.0 Approval of Minutes from the December 3, 2015 SPSC Meeting
Discussion: Coordinator requested any comments or changes to meeting. With none reported, motion
to approve the SPSC meeting minutes from Thursday, December 5. Moved by R. Stevens, seconded by
S. Walma. Minutes approved by the committee and will be distributed to each clerk for submission to
Councils.
SPSC APPROVED MEETING MINUTES 7-JAN-16
Sustainable Severn Sound | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112
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3.0 2015 SSS Work Plan Items
3.1 Sustainably Speaking: Speaker Series to Advance Community Sustainability with Funding from
the TD Friends of the Environment Foundation
Discussion: Coordinator provided an update on the progress of the Action Items resulting from
the December meeting
SSS was awarded $8000.00 to support three (3) speaker events, speaker fees ($4000),
staff wage, being a small portion of my wage ($1,000), plus tools (i.e., educational
resources, LED bulbs, native plant seeds, etc.) to support sustainable actions ($2,000)
and advertising ($1,000).
Proposed speaker is Bob MacDonalas discussed at the
December meeting), with a date of Tuesday, March 22, early evening start. Coordinator
printed options for the topics, requested that the SPSC rank the topics from 1 (most
interesting) to 3, (least interesting) and that also aligns with sustainability the most (in
your opinion). Coordinator to review responses after the meeting to determine
preferred choice. http://www.speakers.ca/speakers/bob-mcdonald/
Possible Topics
Energy, Who Cares?
Canadians consume more energy per person than almost every other country.
We live in a land rich in resources but supplies are dwindling and demand is
rising. Climate change is forcing a re-thinking of our energy use, what are the
realistic alternatives to a clean energy future?
I Don't Get It! Environmental Conundrums
When the first energy crisis happened in 1973, large gas guzzling cars were
instantly unpopular as efficiency became a priority. Why then, as gas prices have
continued to rise, are large, gas g people
oppose Kyoto? Why are protests mounted over windmills when they are clean
producers of energy? Why is Canada one of the worst consumers of energy and
water in the world? Scientists have been sounding alarm bells about
environmental decline for decades, why is real social change so slow in coming?
Are there realistic solutions out there?
Surviving the Third Millennium
Climate change, water supply, droughts on the prairies, floods on the coasts,
look scary sometimes. Can we engineer our way through another thousand
years of civilization? This optimist says yes, and Canada is in a position to lead
the way.
2
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Event Deadlines
Event #1: Bob MacDonald, March 22, 2016
Event #2: April/May, 2016 (Café Scientifique #1)
Event #3: September, 2016 (Café Scientifique #2)
Request was presented from the Coordinator to the committee to approve ticket cost (adult
and student). The committee approved the following: $25 at the door, $20 in advance, and
$10 for students. This is in consideration of $2.60-$3.00 box-office charge which goes to the
MCC, resulting in a $22 at the door, $17 in advance, and $7 for students ( = profit).
Multiple recommendation/suggestions were received from the committee, including:
I. Consider a TED Talk component which could compliment the talk, and have that
playing in the Atrium and in the Rotary Hall
Action Item: Coordinator to connect with MCC staff to determine feasibility and
will research TED talks to find those that would be a suitable fit.
II. Specific budget for this event was requested by the SPSC.
Action Item: Coordinator to present event budget and revised 2016 budget to the
committee at the next SPSC meeting scheduled for 4-Feb-2016.
III. Consider MC services from the MCC if available. If not, MC will have to be confirmed
by the SPSC at the 4-Feb-2016 meeting.
Action Item: Coordinator will connect with the MCC to discuss options. Update to
be provided to the SPSC at the 4-Feb-2016 meeting.
IV. Recommendation to provide (2) complimentary tickets to each funding municipality,
as well as the (2) City of Orillia and the (2) Township of Springwater, recognizing
their prior contributions and their watershed location.
Action Item: Coordinator to secure the tickets (20) and draft a letter to each
Mayor and/or Deputy Mayor (or Council or municipal representative), inviting
them to the event. To be approved at the next SPSC meeting on 4-Feb-2016.
V. Coordinator noted the need to discuss any future speaker (re: Café Scientifique or
Sustainability Discussion Series) events with the SSEA to determine the potential for
partnership and to limit overlap of activities, as moved by the Chair, and seconded
by R. Stevens, the at the 3-Dec-2015 meeting.
Action Item: Coordinator to connect with K. Sherman to discuss any Café
Scientifique details prior to final confirmation.
VI. SPSC requested nametags or option for identification of the SPSC members at the
event on March 22.
Action Item: Coordinator to present options for SPSC review at the 4-Feb-2016
meeting.
SPSC APPROVED MEETING MINUTES 7-JAN-16
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3.2 Partnership/Collaboration with Georgian College
No update at this time.
3.3 Sustainability Action Plan, 2016-2018
Discussion: Coordinator provided an update on the progress of the Action Items resulting from
the December meeting:
Review and request for motion from the Coordinator to approve the revised SPSC Terms
of Reference. Moved by D. Luker, seconded by C. McLaughlin. Approved.
Review and request of motion from Coordinator to approve Project Charters #1 and #2.
Moved by S. Walma seconded by J. Schnier. Approved.
Approval and sign-off of Project Charter #1 this morning by the Website Redesign Sub-
Committee (WSC). Approved.
Coordinator has submitted an OTF application to assist with the activities as part of
Project Charter #1, per the deadline of January 6, 2016. C. McLaughlin and the
Coordinator reviewed the application together in preparation for submission.
Project Description as part of the Application: This project will support the development
of a one-stop-sustainability-web-site dedicated to sharing information on sustainability
communities in the form of,
(1) a website featuring case studies of:
sustainable practices by the watershed municipalities and their
communities, plus a comprehensive and regularly updated listing of
funding opportunities to support the implementation of sustainable
practices by the watershed municipalities and their communities,
(2) monthly articles and newsletters (web-based and print media distribution)
highlighting sustainable practices, techniques and ideas, and
(3) quarterly workshops/events designed to introduce participants to
sustainable practices, techniques and ideas. SSS will be advised of the status of that
application in early April 2016.
Proofs have Rack Card (Sustainability Action Plan) and
a corresponding business card.
SPSC APPROVED MEETING MINUTES 7-JAN-16
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The Coordinator requested confirmation on whether the rack cards and business cards
should include non-municipal partner logo. Committee approved the inclusion of SSEA,
NSCFDC, and SMDHU (as per their choice).
Action Item: Coordinator to connect with each municipality to confirm/approve use of
all logos as discussed, and submit for printing when ready. French translation also to
be completed by SSS.
At the December meeting, Committee recommended a resolution be considered for
distribution to Councils requesting their support for any grants and the Sustainability
Action Plan. This had been completed (DRAFT), and reviewed. Coordinator requested
recommendation, with the SPSC voting to not submit a resolution for the Sustainability
Action Plan, but to instead consider:
1. Inclusion on consent agenda,
2. Staff report be drafted and reviewed by the SPSC for materials that should be
submitted fo
3. Draft resolution to request approval for internal and website distribution of
Monthly Sustainability Bulletins.
Including approved minutes and bulletins on municipal consent agendas will ensure
Councils approve the ems in a motion, which will require their review.
As reports and information can be grouped together under a consent agenda only if all
the members of the SPSC agree; and, if the SPSC selects a specific item for discussion, it
would be removed by each respective SPSC member and placed on their
regular Council meeting agenda.
Action Item: Coordinator to draft:
1. (for review by SPSC at next meeting on 4-Feb-
2016), and
2. Draft resolution to approve the circulation of the monthly sustainability
bulletins to municipal staff and to post on each respective website (for review
by SPSC at next meeting on 4-Feb-2016) .
SPSC members will also discuss the inclusion of the Sustainability Action Plan, as well
as the event announcement for March 22 on municipal consent agendas.
3.4 Sustainability Discussion Sessions, Event 2 (Thursday, December 10)
Discussion: Update was provided by the Coordinator, based upon the Evaluation Survey
Responses:
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Event Summary available at:
http://www.sustainablesevernsound.ca/index.php/blog/article/summary-of-december-
10-workshop-hosted-by-sustainable-seven-sound-and-the-o
Summary Items
What: Sustainability Discussion Series-Event #2: Creating an Invasive Plant
Management Strategy
When: Thursday, December 10, 2015, 8:30am-12:30pm
Where: Best Western Highland Inn and Conference Centre, 924 King Street, Midland
Event Hosts
Sustainable Severn Sound (SSS), the Sustainability Plan Steering Committee (SPSC), the
Ontario Invasive Plant Council (OIPC), Invasive Species Centre (ISC)
Speakers
Jeremy Downe, Ministry of Natural Resources and Forestry: Overview of the Invasive
Species Act
Kellie Sherman, Ontario Invasive Plant Council: Creating an Invasive Plant Management
Strategy
James MacKay, City of London: Invasive Plant Management Case Study
Nancy Vidler, Lambton Shores Phragmites Community Group: Port Franks Community
Phragmites Control Project
Alison Kirkpatrick, Invasive Species Awareness Program: Invasive Species Hit Squad,
EDDMapS, Boat Clean
Number of Participants
(81) Total Attendees
(3) Mayors including Mayor Gord MacKay (Midland), Mayor George Cornell (Tiny),
and Mayor Scott Warnock (Tay)
(10+) Council members representing the Town of Midland, Townships of Oro-
Medonte, Georgian Bay, Severn, Tiny, Tay and the County of Simcoe
(23+) Municipal staff representing the Town of Penetanguishene, Townships of
Georgian Bay, Tiny, Tay, the County of Simcoe, and the District Municipality of
Muskoka
(35+) Community residents, including local businesses (i.e., marina, golf course),
representatives from cottage, lake and road associations, local naturalists,
staff from Beausoleil First Nation
Review of the Goals and Objectives of the Event
6
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The Sustainability Discussion Series has been developed to build upon the knowledge of
the watershed communities in relation to healthy and sustainable communities, and
inform municipal staff, elected officials and the community of effective strategies and
models of practice. The events will serve to encourage the application of sustainable
practices by watershed municipalities, and support communication and collaboration
between them.
Overall, these events are meant to facilitate conversations, increase knowledge, and promote
the adoption of sustainable practices which help move the community towards the Severn
Sound Sustainability Plan vision.
This event was designed to provide municipal staff and community members with information
on creating an Invasive Plant Management Strategy.
How People Heard About the Event
Eventbrite e-mail invitations (101) were sent to municipal staff, Council members and
community representatives. The Township of Tiny also posted the information in their
November community page, and the Midland Mirror ran a short piece submitted by SSS in the
first week of December. Event information was also sent to each municipal communications
staff contact, and posted on the SSS website.
Financial Statement
This event was funded by the OIPC and the ISC, with an approximate cost $3,390. The
breakdown is as follows:
Venue Rental $375
Food (AM & Lunch) & Service Charges $2,100
Speaker Honorarium $550
Speaker and Volunteer Gifts $165
Printing (agendas, event folder) $200
Total $3,390
communications, registration and event management, as well as post event-evaluation tasks,
with a value of $2,380 in staff wage/benefit costs.
Feedback from the Event Participants
76% responded that the session provided enough information to start an invasive plant
management strategy
61% were interested in a follow-up session (this information has been sent to the OIPC)
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65% rated the event as excellent (5), with the remainder of the respondents ranking it
as very good (4)
Participants responded to a choice of potential topics for Event #3, with the list below
representing 1 as the highest interest topic area, and 4 as the lowest:
1. Environment and Health: Valuing the Natural Environment
2. Sustainable Development: Enabling Greener Development Standards
3. Sustainable Food Systems: Rural Community Initiatives
4. Waste Management: Sharing Successes and Strategies
Recommendations for the Next Event
Based on this response, SSS would recommend that the next event:
1. Be focused on Environment and Health
2. Feature (2) municipal case studies on sustainable city practices/policies, and feature (2)
external applicable organizations (i.e., LEAF, EcoHealth)
3. Occur in Oro-Medonte or Severn area
4. AM Format (3 hours), June 2016
5. SPSC assist in securing a partnership with an external organization
Action Item: Coordinator to complete research on possible municipal case studies and partner
organizations. SSEA has invited SSS to meet to discuss the June event (21-Jan-2016), and
SMDHU has also been invited to discuss ideas/options. Update to be provided at the 4-Feb-
2016 meeting.
4.0 Budget Update
Discussion:
Balance Sheet and Profit and Loss as of December 31, 2015
SSS budget and fiscal year is January to December, as such, I will be working with these
finals to modify the 2016 budget to represent the allocation of 2015 surplus funds to
new projects as per the Sustainability Action Plan
This will be made available to the SPSC at the next meeting on 4-Feb-2016.
Action Item: Coordinator to prepare 2016 revised budget for SPSC review at the 4-Feb-2016 meeting.
4.1 Budget Contributions for 2016
Discussion:
SPSC APPROVED MEETING MINUTES 7-JAN-16
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Letters and invoices have been produced/printed, and will be sent by Friday, January
th
15, and will include a copy of the Sustainability Action Plan
The County of Simcoe will be reviewing our request for funding as part of their new Arts,
Culture and Heritage Grant Program, and I have written an Expression of Interest for the
Sustainability Grant Stream, which has been reviewed by Chris and Steffen
Due this Friday, January 8 via e-mail to the County.
Recommendation received from the SPSC to hold request letters until approval of each
respective 2016 municipal budget.
No other action required at this time.
Municipality Status Action Requested per 3-Dec-2015 SPSC meeting
Midland Confirmed None
Penetanguishene Confirmed None
Oro-Medonte Not Confirmed Deputation by the Coordinator on 13-Jan-2016
not required, update requested by Oro-
Medonte representative on 7-Jan-2016
Representative not available
Severn Confirmed R. Stevens to provide update on Jan.
Confirmation of approved funding received by
R. Stevens
Georgian Bay Not Confirmed J. Schnier to provide update on 7-Jan-2016
In budget, pending approval in March/April
Tiny Confirmed None
Tay Not Confirmed J. Farquharson to provide update on 7-Jan-2016
In budget, pending approval in April
County of Simcoe Not Confirmed Coordinator to follow-up with D.Parks
Coordinator to submit Expression of Interest for
County Arts, Culture and Heritage Grant
Program on 8-Jan-2016
5.0 February 2016-June 2016 Meeting Schedule
Date Time Location Purpose
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13.d) Minutes of Sustainability Plan Steering Committee (SPS...
Thursday, February 4, 2016 10am-12pm SSS Office, 105 Fourth
Event details for
Street, Midland
March 22
Update on Project
Charter 1 and 2
Thursday, March 3, 2016 10am-12pm SSS Office, 105 Fourth Regular Meeting
Street, Midland
Thursday, April 7, 2016 10am-12pm SSS Office, 105 Fourth Regular Meeting
Street, Midland
Thursday, May 5, 2016 10am-12pm SSS Office, 105 Fourth Regular Meeting
Street, Midland
Thursday, June 2, 2016 10am-12pm SSS Office, 105 Fourth Regular Meeting
Street, Midland
6.0 Information Sharing
Discussion: During the December meeting, Coordinator had requested that the committee consider
restructuring the
the revised
used to:
Share information on sustainable best practices and identify contacts needed for the
Coordinator to prepare the sustainable case studies as part of the new website, and
Share information on funding opportunities, events and training to be included as part of the
monthly Sustainability Bulletins which will be prepared and distributed to municipalities by the
Coordinator.
This request was approved by tpart of the approval of the SSS and
SPSC Terms of Reference.
7.0 Adjournment
Time: 1:16pm
Next Meeting When: Thursday, February 4, 2016
Time: 10am-12pm
Where: SSS Office
10
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14.a) Correspondence dated January 29, 2016 from Andrew Pye ...
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14.a) Correspondence dated January 29, 2016 from Andrew Pye ...
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14.b) Correspondence received February 4, 2016 from Lealand ...
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14.c) Correspondence dated February 8, 2016 from Tracy Roxbo...
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16.a) By-Law No. 2016-022: Being a By-law to Amend By-Law No...
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16.b) By-Law No. 2016-023: A By-law to Amend By-law 2015-081...
Building Code Act, 1992,
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16.c) By-Law No. 2016-024: A By-law to Amend By-law 2015-082...
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18.a) By-Law No. 2016-025: Being a by-law to confirm the pro...
Municipal Act, 2001, S.O. 2001, C. 25, as amended
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