01 27 2016 Council Meeting MinutesTowruhip of
1e&wte.,
Proud Heritage, Excitiq Future
Wednesday, January 27, 2016
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:08 a.m
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate
Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Donna Hewitt,
Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Hugh Murray, Fire Chief; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Tamara Obee,
Manager, Human Resources, Health & Safety; Samah Othman,
Supervisor, Communications and Customer Service; Darcy Brooke-
Bisschop, Coordinator, Economic Development/Communications; John
Mascarin, Aird & Berlis LLP
1. Call to Order -Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
Page 1 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C160127-1
Moved by Hall, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, January 27, 2016
be received and adopted.
And that the correspondence dated January 26, 2016 from Linda Ambrose and Barrie
Terrace Residents with respect to Agenda Item 11 j) be received.
Carried.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on Items 4c) Robin Dunn, CAO re:
Litigation affecting the municipality/Solicitor-client privilege (Burl's Creek) and 8a)
Melissa McKee re: Oro-Medonte Sports Dome Update as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June and September 2015 Automotive
Flea Market and anticipates continuing to work for the former owner. Mayor Hughes
subsequently learned that the application for zoning impacts the former owner. The
former owner has an agreement to continue operating the Flea Market on lands within
the zoning application. Hence, the financial impact for his grandson is extended by the
Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present
for Items 4c) and 8a) and did not participate in the discussion or vote on these items.
Motion No. C160127-2
Moved by Crawford, Seconded by Jermey
Be it resolved that Rule 14.20a) of Procedural By -Law No. 2015-203 be suspended in
order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
Page 2 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C160127-3
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 9:10 a.m. to discuss
• acquisition/disposition of land (Block D, Plan M-118);
• personal matter affecting an identifiable individual (Complainant) (Staffing Update);
• labour relations/employee negotiations (Collective Bargaining);
• litigation affecting the municipality (County of Simcoe OP Appeal); (754 Horseshoe
Valley Road W.); (Zoning Infractions);
• litigation affecting the municipality / solicitor -client privilege (Burl's Creek).
Carried.
b) Motion to Rise and Report.
Motion No. C160127-4
Moved by Hall, Seconded by Crawford
Be it resolved that we do now Rise at 12:35 p.m. and Recess until 1:00 p.m. at which
time we shall Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Litigation affecting the municipality/Solicitor-client privilege
(Burl's Creek).
d) Andria Leigh, Director, Development Services re: Litigation Affecting the Municipality
(County of Simcoe OP Appeal).
e) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(754 Horseshoe Valley Road W).
f) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Zoning Infractions).
g) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land
(Block D, Plan M-118).
h) Mayor H.S. Hughes re: Personal matters about an identifiable individual
(Complainant).
i) Tamara Obee, Manager, Human Resources, Health & Safety re: Labour
relations/employee negotiations (Collective Bargaining).
and that Closed Session Items 4
j) Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing
Update).
be brought forward to Item 17 Closed Session Items (Unfinished Items).
Carried.
Page 3 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
c) Robin Dunn, CAO re: Litigation affecting the municipality/Solicitor-client privilege (Burl's
Creek).
Mayor H.S. Hughes declared a pecuniary interest on Items 4c) Robin Dunn, CAO re:
Litigation affecting the municipality/Solicitor-client privilege (Burl's Creek) and 8a)
Melissa McKee re: Oro-Medonte Sports Dome Update as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June and September 2015 Automotive
Flea Market and anticipates continuing to work for the former owner. Mayor Hughes
subsequently learned that the application for zoning impacts the former owner. The
former owner has an agreement to continue operating the Flea Market on lands within
the zoning application. Hence, the financial impact for his grandson is extended by the
Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present
for Items 4c) and 8a) and did not participate in the discussion or vote on these items.
Deputy Mayor Hough assumed the Chair.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Samah Othman, Supervisor,
Communications and Customer Service; Darcy Brooke-Bisschop, Coordinator,
Economic Development/Communications; John Mascarin, Aird & Berlis LLP.
Motion No. C160127-5
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and John
Mascarin, Aird & Berlis LLP re: Litigation affecting the municipality/Solicitor-client
privilege (Burl's Creek) be received.
2. And That staff proceed as directed.
Carried.
Motion No. C160127-6
Moved by Hall, Seconded by Coutanche
Be it resolved
1. That Confidential Report No. DS2016-004, Andria Leigh, Director, Development
Services re: OMB Appeal (2015-ZBA-02) be received and adopted.
2. And that staff proceed with Option #1 as outlined in Confidential Report No. DS2016-
004.
Carried.
Page 4 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
Mayor H.S. Hughes assumed the Chair.
d) Andria Leigh, Director, Development Services re: Litigation Affecting the Municipality
(County of Simcoe OP Appeal).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Darcy Brooke-Bisschop,
Coordinator, Economic Development/Communications.
Motion No. C160127-7
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the confidential verbal information presented by Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (County of Simcoe OP
Appeal) be received.
2. That, further to Motion No. SC150826-6 from the August 26, 2015 Special Council
Meeting Item 4c) Litigation Affecting the Municipality (County of Simcoe OP Appeal),
staff proceed as outlined at the January 27, 2016 Council meeting regarding the Pre
Hearing Conference scheduled for March 17, 2016.
Carried.
e) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(754 Horseshoe Valley Road W).
The following staff were present: Doug Irwin, Director, Corporate Services/Clerk; Andria
Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic
Initiatives; Darcy Brooke-Bisschop, Coordinator, Economic Development/
Communications; John Mascarin, Aird & Berlis LLP.
Motion No. C160127- 8
Moved by Macpherson, Seconded by Hall
Be it resolved
1. That the confidential verbal information presented by Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (754 Horseshoe Valley
Road W) be received.
2. And That staff proceed as directed.
Carried.
Page 5 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
f) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Zoning Infractions).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Darcy Brooke-Bisschop, Coordinator,
Economic Development/Communications; John Mascarin, Aird & Berlis LLP.
Motion No. C160127-9
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That the confidential verbal information presented by Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (Zoning Infractions) be
received.
2. And That staff proceed as directed for 2016.
Carried.
g) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Block
D, Plan M-118).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Donna Hewitt, Director, Corporate & Strategic
Initiatives; Darcy Brooke-Bisschop, Coordinator, Economic Development/
Communications.
Motion No. C160127-10
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That Confidential Report No. CS2016-02, Doug Irwin, Director, Corporate
Services/Clerk re: Acquisition/disposition of land (Block D, Plan M-118) be received
and adopted.
2. That Block D, Plan M-118, PIN 58558-0310 (LT), be declared surplus to the needs of
the municipality, permanently closed and sold by direct sale to the abutting owners
being Lot 122, Plan M-118, PIN 58558-0296 (LT), municipally addressed as 10
Howard Drive.
3. That sale of land be subject the conditions identified in Confidential Report CS2016-02.
4. That the applicant be advised of the conditions and the land value established for the
said land.
5. That, upon acceptance of the offer, the Clerk bring forward the appropriate by-law for
Council's consideration.
6. And that the applicant be advised of Council's decision under the Director, Corporate
Services/Clerk's signature.
Carried.
Page 6 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
h) Mayor H.S. Hughes re: Personal matters about an identifiable individual (Complainant).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Donna Hewitt, Director, Corporate & Strategic
Initiatives; Tamara Obee, Manager, Human Resources, Health & Safety; Darcy Brooke-
Bisschop, Coordinator, Economic Development/Communications.
Motion No. C160127-11
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the confidential correspondence dated January 14, 2016 and
presented by Mayor H.S. Hughes re: Personal matters about an identifiable individual
(Complainant) be received.
Carried.
i) Tamara Obee, Manager, Human Resources, Health & Safety re: Labour
relations/employee negotiations (Collective Bargaining).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Tamara Obee, Manager, Human Resources, Health
& Safety.
Motion No. C160127-12
Moved by Jermey, Seconded by Crawford
Be it resolved that the confidential correspondence dated January 27, 2016 and
presented by Tamara Obee, Manager, Human Resources, Health & Safety re: Labour
relations/employee negotiations (Collective Bargaining) be received.
Carried.
Council recessed at 12:36 p.m. and reconvened at 1:05 p.m.
Page 7 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
j) Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing Update).
J. Douglas Irwin, Director of Corporate Services/Clerk, delegated his authority under
Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to the
Closed Session discussion of the January 27, 2016 Council Meeting, Agenda Item 4j)
[Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing
Update)] to Robin Dunn, Chief Administrative Officer of the Township of Oro-Medonte.
The following staff was present: Robin Dunn, Chief Administrative Officer.
Motion No. C160127-13
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
and Mayor H.S. Hughes re: Personal matters about an identifiable individual (Staffing
Update) be received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, January 13, 2016.
Motion No. C160127-14
Moved by Crawford, Seconded by Jermey
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
January 13, 2016 be received and adopted as printed and circulated.
b) Minutes of Heritage Committee meeting held on Monday, January 18, 2016.
Motion No. C160127-15
Moved by Jermey, Seconded by Crawford
Be it resolved that the draft minutes of the Heritage Committee meeting held on
Monday, January 18, 2016 be received.
Carried.
Carried.
Page 8 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
Motion No. C160127-16
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That, per Motion No. HC160118-3, the Orillia Museum of Art and History's (OMAN)
initiative on the exhibition of the Oro African Church and the African -Canadian
Settlement in the Township be supported.
2. That the OMAH's funding request, in the amount of $2,250.00, be approved, in
principle, through consideration of the 2016 grants/subsidies, upon the completion of
an agreement to clarify the ownership and use of the travelling exhibit and materials.
3. And That the Director, Recreation & Community Services advise the applicant
accordingly.
Carried.
Motion No. C160127-17
Moved by Coutanche, Seconded by Macpherson
Be it resolved that, per Motion No. HC160118-7, the Rugby Community Hall be added
to the Municipal Register of Municipally Significant and / or Cultural Heritage Properties.
Carried.
Motion No. C160127-18
Moved by Hall, Seconded by Coutanche
Be it resolved that, per Motion No. HC160118-8 re: Recognition Correspondence, staff
continue to receive and process requests on an ad hoc basis.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
Page 9 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
8. Deputations:
a) Melissa McKee re: Oro-Medonte Sports Dome Update.
Mayor H.S. Hughes declared a pecuniary interest on Items 4c) Robin Dunn, CAO re:
Litigation affecting the municipality/Solicitor-client privilege (Burl's Creek) and 8a)
Melissa McKee re: Oro-Medonte Sports Dome Update as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June and September 2015 Automotive
Flea Market and anticipates continuing to work for the former owner. Mayor Hughes
subsequently learned that the application for zoning impacts the former owner. The
former owner has an agreement to continue operating the Flea Market on lands within
the zoning application. Hence, the financial impact for his grandson is extended by the
Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present
for Items 4c) and 8a) and did not participate in the discussion or vote on these items.
Deputy Mayor assumed the Chair.
Motion No. C160127-19
Moved by Crawford, Seconded by Jermey
Be it resolved that the correspondence dated January 7, 2016 and PowerPoint
presentation presented by Melissa McKee re: Oro-Medonte Sports Dome Update be
received.
Carried.
Mayor H.S. Hughes assumed the Chair.
9. Presentations:
None.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
Page 10 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
11. Reports of Municipal Officers:
a) Report No. F12016-04, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Accounts — December 31, 2015.
Motion No. C160127-20
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That Report No. F12016-04, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO
re: Statement of Accounts — December 31, 2015 be received for information only
2. And That the accounts for the month of December 2015 totalling $7,660,305.46 be
received.
Carried.
b) Report No. CS2016-03, Doug Irwin, Director, Corporate Services/Clerk re: Draft
Parkland By-law No. 2016-017 [Refer to Item 16c)].
Motion No. C160127-21
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. CS2016-03, Doug Irwin, Director, Corporate Services/Clerk re: Draft
Parkland By-law No. 2016-017 be received and adopted.
2. And That the appropriate by-law be brought forward for Council's consideration.
Carried.
c) Report No. RC2016-01, Shawn Binns, Director, Recreation & Community Services re:
Required Projects Undertaken in 2015.
Motion No. C160127-22
Moved by Crawford, Seconded by Jermey
Be it resolved that Report No. RC2016-01, Shawn Binns, Director, Recreation &
Community Services re: Required Projects Undertaken in 2015 be received for
information only.
Carried.
Page 11 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
d) Report No. CS12016-04, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Action Tracking and Follow Up Process.
Motion No. C160127-23
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. CS12016-04, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Action Tracking and Follow Up Process be received and adopted.
2. That staff move forward with Option 2 beginning April 2016.
3. And That staff report back in September 2016 on implementation and process.
Carried.
e) Tamara Obee, Manager, Human Resources, Health & Safety re: POL-HS-2-01-01,
Health & Safety Policy Statement.
Motion No. C160127-24
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That the correspondence presented by Tamara Obee, Manager, Human Resources,
Health & Safety re: 2016 Health and Safety Policy Statement be received and adopted.
2. That POL-HS-2-01-01 be adopted and enacted effective January 27, 2016.
3. That the Mayor, CAO and members of the Senior Management Team sign the 2016
Corporate Health and Safety Policy Statement which shall be posted in all work
locations in the Township.
4. And That Council and all Staff continue to consider Health & Safety to be a key
Corporate priority.
Carried.
Page 12 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
f) Report No. FD2016-01, Hugh Murray, Fire Chief re: Award of Pumper Truck RFP.
Motion No. C160127-25
Moved by Hall, Seconded by Coutanche
Be it resolved
1. That Report No. FD2016-01, Hugh Murray, Fire Chief re: Award of Pumper Truck
RFP be received and adopted.
2. That Fire & Emergency Services RFP for a Pumper Truck be awarded to
Dependable Emergency Vehicles of Brampton Ontario at a purchase price of
$445,000.00 plus applicable taxes.
3. That the additional funds be allocated from the Fire Department's Capital Vehicle
Reserve.
4. That Council authorize the Fire Chief to finalize a contract with Dependable
Emergency Vehicles of Brampton, Ontario to provide a new Pumper Truck.
5. And Further That the suppliers who submitted proposals be notified of Council's
decision under the Fire Chief's signature.
Carried.
g) Report No. FD2016-02, Hugh Murray, Fire Chief re: Award of Medium Duty Rescue
Truck RFP.
Motion No. C160127-26
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. FD2016-02, Hugh Murray, Fire Chief re: Award of Medium Duty
Rescue Truck RFP be received and adopted.
2. That Fire & Emergency Services RFP for a Medium Duty Rescue Truck be awarded
to Dependable Emergency Vehicles of Brampton Ontario at a purchase price of
$280,000.00 plus applicable taxes.
3. That Council authorize the Fire Chief to finalize a contract with Dependable
Emergency Vehicles of Brampton, Ontario to provide a Medium Duty Rescue Truck.
4. And Further That the suppliers who submitted proposals be notified of Council's
decision under the Fire Chief's signature.
Carried.
Page 13 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
h) Report No. TES2016-01, Jerry Ball, Director, Transportation & Environmental Services
re: Estates of Ridgewood Court - Asphalt Apron.
Motion No. C160127-27
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That Report No. TES2016-01, Jerry Ball, Director, Transportation & Environmental
Services re: Estates of Ridgewood Court - Asphalt Apron be received and adopted.
2. That the designed 0.9 meter asphalt apron along Ridgewood Court be maintained in
accordance with Township Engineering Standards, Section 4.5.7 Curbs and Gutters.
3. And that the applicants be advised of Council's decision under the Director,
Transportation & Environmental Services' signature.
Carried.
i) Report No. TES2016-02, Jerry Ball, Director, Transportation & Environmental Services
re: Gore Road Bridge Replacement Tender Results.
Motion No. C160127-28
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That Report No. TES2016-02, Jerry Ball, Director, Transportation & Environmental
Services re: Gore Road Bridge Replacement Tender Results be received and
adopted.
2. That the tender for Gore Road Bridge Replacement be awarded to Alexman
Contracting Inc. for the tendered amount of $1,064,996.69 (including HST).
3. And that Alexman Contracting Inc. be advised of Council's decision, under the
Director, Transportation and Environmental Services' signature.
Carried.
Page 14 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
j) Report No. TES2016-03, Jerry Ball, Director, Transportation & Environmental Services
re: Colborne Street Road Allowance (at Barrie Terrace).
Motion No. C160127-29
Moved by Hall, Seconded by Hough
Be it resolved that the motion with respect to Report No. TES2016-03, Jerry Ball,
Director, Transportation & Environmental Services re: Colborne Street Road Allowance
(at Barrie Terrace) be deferred to the May 11, 2016 Council meeting to obtain further
response from neighbours on the area.
Carried.
Motion No. C160127-30
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That Report No. TES2016-03, Jerry Ball, Director, Transportation & Environmental
Services re: Colborne Street Road Allowance (at Barrie Terrace) be received and
adopted.
2. That the existing use of the Colborne Street Road Allowance at Barrie Terrace
remain as is.
3. And That the applicant be advised of Council's decision, under the Director,
Transportation and Environmental Services' signature.
Deferred.
k) Report No. DS2016-01, Andria Leigh, Director, Development Services re: Building Stats
Report 2015.
Motion No. C160127-31
Moved by Coutanche, Seconded by Hall
Be it resolved that Report No. DS2016-01, Andria Leigh, Director, Development
Services re: Building Stats Report 2015 be received for information only.
Carried.
Page 15 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
1) Report No. DS2016-02, Andria Leigh, Director, Development Services re: Certificate of
Maintenance & Final Acceptance (Municipal Underground Services) — Isabella Estates
Registered Plan 51 M-1015 [Refer to Item 16a)].
Motion No. C160127-32
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That Report No. DS2016-02, Andria Leigh, Director, Development Services re:
Certificate of Maintenance & Final Acceptance (Municipal Underground Services) —
Isabella Estates Registered Plan 51 M-1015 be received and adopted.
2. That the Township issue the Certificate of Maintenance and Final Acceptance
(Municipal Underground Services) for the Isabella Estates Subdivision (Warminster) for
South Shore Isabella Estates dated December 15, 2015, Registered Plan 51 M-1015;
3. That the appropriate By-law be brought forward for Council's consideration.
4. And that the applicant be advised of Council's decision under the Director,
Development Services' signature.
Carried.
m) Report No. DS2016-003, Andria Leigh, Director, Development Services re: Subdivision
Agreement Meadow Acres (formerly Keyzer -Warminster) and Final Approval, East Half
of Lot 5, Concession 13, RP 51 R-29091, Parts 1, 2,3,4,5, & 6 (Medonte), Application:
43-T-90082, Roll #: 4346-020-009500 & 4346-020-004-09920 [to be distributed at the
meeting] [Refer to Item 16b)].
Motion No. C160127-33
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. DS2016-003, Andria Leigh, Director, Development Services re:
Subdivision Agreement Meadow Acres (formerly Keyzer -Warminster) and Final
Approval, East Half of Lot 5, Concession 13, RP 51 R-29091, Parts 1, 2,3,4,5, & 6
(Medonte), Application: 43-T-90082, Roll #: 4346-020-009500 & 4346-020-004-
09920 be received and adopted.
2. That the Township of Oro-Medonte enters into a Subdivision Agreement with
2063334 Ontario Inc. (Meadow Acres) upon receipt/completion of all of the
requirements contained in Section 3.1 of the Subdivision Agreement.
3. That the appropriate by-law be brought forward for Council's consideration to enter
into a Subdivision Agreement with 2063334 Ontario Inc.
4. That the Township Solicitor proceed with the registration of the subdivision
agreement and related documents/transfers once the Subdivision Agreement is
signed by the Mayor and Clerk.
5. And that the applicant be advised of Council's decision under the Director,
Development Services' signature.
Carried.
Page 16 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
n) Robin Dunn, CAO re: 2016 Budget.
Motion No. C160127-34
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the memorandum correspondence dated January 27, 2016 and
presented by Robin Dunn, CAO re: 2016 Budget Update be received and adopted.
Carried.
Motion No. C160127-35
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the correspondence dated January 25, 2016 from Dr. M. Miller, Chair, Orillia &
Area Physician Recruitment & Retention Committee (OPPRRC) re: Request for
Financial Support for Regional Community -Based Geriatric Programming be
received.
2. That the Township of Oro-Medonte approve one-time funding in the amount of
$4,000.00 for regional community-based geriatric programming as requested in the
January 25, 2016 correspondence, conditional on the office being opened by Dr.
Young.
3. And that the applicants be advised of Council's decision under the Mayor's signature.
Defeated.
Motion No. C160127-36
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence dated January 25, 2016 from Dr. M. Miller, Chair, Orillia &
Area Physician Recruitment & Retention Committee (OPPRRC) re: Request for
Financial Support for Regional Community -Based Geriatric Programming be
received.
2. That the Township of Oro-Medonte approve one-time funding in the amount of
$2,000.00 for regional community-based geriatric programming as requested in the
January 25, 2016 correspondence, conditional on the office being opened by Dr.
Young.
3. And that the applicants be advised of Council's decision under the Mayor's signature.
Carried.
Page 17 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
Motion No. C160127-37
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the verbal information presented by Shawn Binns, Director, Recreation &
Community Services re: Orillia Library Contract and funding requirements be
received.
2. That an additional $18,150 be included in the 2016 draft budget to enable an Orillia
Library Contract.
3. And That the Director, Recreation & Community Services report back to Council with
respect to an Orillia Library Contract.
Carried.
Motion No. C160127-38
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the 2016 Budget Adjustments to January 27, 2016, as presented by
Paul Gravelle, Director, Finance/Treasurer/Deputy CAO, be received.
Carried.
Motion No. C160127-39
Moved by Jermey, Seconded by Crawford
Be it resolved that the 2016 Operating, Capital and Reserve Budgets, as amended by
Motions Nos. C160127-36, C160127-37 and C160127-38, effective January 27, 2016,
are hereby adopted.
Carried.
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Council Meeting Minutes — Wednesday, January 27, 2016.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Councillors
Macpherson, Jermey, Hall Coutanche.
b) Mayor H.S. Hughes, correspondence received January 8, 2016 from Paula Smith,
Principal, Guthrie Public School re: Request for Free Ice Time.
Motion No. C160127-40
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence received January 8, 2016 from Paula Smith, Principal,
Guthrie Public School and presented by Mayor H.S. Hughes re: Request for Free Ice
Time be received.
2. That the request for Free Ice Time in the amount of $374 (Ice Rental Subsidies) on
February 9 and March 1, 2016 be approved.
3. And that the applicant be advised of Council's decision under the Mayor's signature.
Carried.
Page 19 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
c) Councillor Jermey re: Insurance Costs.
Motion No. C160127-41
Moved by Crawford, Seconded by Jermey
Whereas municipal insurance premiums and liability claims have increased significantly
over the years;
And Whereas the Township of Oro-Medonte's liability insurance premiums have
increased more than $330,000 since 2006, being an increase of 208%;
And Whereas the joint and several liability provision frequently allocates risk to
municipal governments who are usually considered to the "deepest pockets" in a
dispute. If the defendant has become insolvent, the joint and several liability provision
means that the plaintiff may recover all of their costs from the municipal government;
And Whereas municipalities have petitioned the province to address joint and several
liability reform, which is a primary contributor to rising premiums;
And Whereas municipalities cannot afford to wait any longer for insurance reform
policies;
Now Therefore Be It Resolved that the Council of The Corporation of the Township of
Oro-Medonte appeals to the provincial government to protect taxpayers from high
property taxes by implementing a comprehensive, long-term solution insurance reforms,
including joint and several liability, for municipalities, addressing the alarming rise in
insurance premiums due to rising litigation and claim costs;
And That this resolution be circulated, under the Mayor's signature, to Kathleen Wynne,
Premier of Ontario, Minister McMeekin, Minister of Municipal Affairs and Housing,
Patrick Brown, MPP Simcoe North, the County of Simcoe, the Cities of Barrie and
Orillia, Simcoe County Municipalities, all other Ontario Municipalities, and AMO for their
support.
Carried.
d) Councillor Macpherson re: Separate Tax Levy on Tax Bills.
Motion No. C160127-42
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the verbal information presented by Councillor Macpherson re:
Separate Tax Levy on Tax Bills be received.
Carried.
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Council Meeting Minutes — Wednesday, January 27, 2016.
e) Councillor Hall re: Request for Streetlight — Bidwell Road & Penetanguishene Road.
Motion No. C160127-43
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That the verbal information presented by Councillor Hall re: Request for Streetlight —
Bidwell Road & Penetanguishene Road be received.
2. And that the Director, Transportation and Environmental Services report back to
Council with respect to the request.
Carried.
f) Councillor Crawford, correspondence from The Orillia & Area Physician Recruitment &
Retention Committee and Assante Wealth Management re: Paging ... Dr. Bones Event,
Friday, February 19, 2016, 7:00-11:00p.m., Georgian College, 825 Memorial Avenue,
Orillia.
Motion No. C160127-44
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the correspondence from The Orillia & Area Physician Recruitment & Retention
Committee and Assante Wealth Management and presented by Councillor
Crawford, re: Paging ... Dr. Bones Event, Friday, February 19, 2016, 7:00-11:00p.m.,
Georgian College, 825 Memorial Avenue, Orillia be received.
2. That Mayor H.S. Hughes and Councillors Macpherson, Hall, Crawford and Jermey
be authorized to attend without per diem.
3. And That the CAD's office RSVP accordingly.
Carried.
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Council Meeting Minutes — Wednesday, January 27, 2016.
13. Consent Agenda:
a) Announcements of Interest to the Public:
1. March Break Day Camps, March 14-18, 2016.
b) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on December 3,
2015.
Staff Recommendation: Receive.
c) Correspondence received December 24, 2015 from Mark Aitken, CAO, County of
Simcoe re: County of Simcoe Bursary Funding.
Staff Recommendation: Receive.
d) Correspondence received January 19, 2016 from Nottawasaga Valley Conservation
Authority re: 2016 Municipal Levy Interim Invoice.
Staff Recommendation: Receive.
Motion No. C160127-45
Moved by Jermey, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. March Break Day Camps, March 14-18, 2016.
b) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on
December 3, 2015.
Received.
c) Correspondence received December 24, 2015 from Mark Aitken, CAO, County of
Simcoe re: County of Simcoe Bursary Funding.
Received.
d) Correspondence received January 19, 2016 from Nottawasaga Valley Conservation
Authority re: 2016 Municipal Levy Interim Invoice.
Received.
Carried.
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Council Meeting Minutes — Wednesday, January 27, 2016.
14. Communications/Petitions:
a) Correspondence dated January 15, 2016 from Ian Woods, The Owners' Realtor,
Combustion Research Canada Environmental Inc. re: Extension Request for Interest
Relief on Taxes Owing by Combustion Research Canada (CRC) Environmental Inc.
Motion No. C160127-46
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the correspondence dated January 15, 2016 from Ian Woods, The Owners'
Realtor, Combustion Research Canada Environmental Inc. re: Extension Request
for Interest Relief on Taxes Owing by Combustion Research Canada (CRC)
Environmental Inc. be received.
2. That the request for a one month extension to February 29, 2016 be approved.
3. That all other provisions of Motion No. C151125-24 continue to apply.
4. And That the Finance Department notify the applicant and proceed accordingly.
Carried.
b) Correspondence dated January, 2016 from Kevin Morrison, Mayor, Town of Goderich re:
OSUM 2016 Annual Conference and Trade Show.
Motion No. C160127-47
Moved by Crawford, Seconded by Jermey
Be it resolved that the correspondence dated January, 2016 from Kevin Morrison,
Mayor, Town of Goderich re: OSUM 2016 Annual Conference and Trade Show be
received.
Carried.
15. Notice of Motions:
None.
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Council Meeting Minutes — Wednesday, January 27, 2016.
16. By -Laws:
a) By -Law No. 2016-014: A By-law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptance (Municipal Underground Services) for South
Shore Isabella Estates, Plan 51M-1015.
b) By -Law No. 2016-015: A By-law to Authorize the Execution of a Subdivision
Agreement between the Corporation of the Township of Oro-Medonte and 2063334
Ontario Inc.
c) By -Law No. 2016-017: Being a By-law to Establish Regulations with respect to
Municipal Parkland, and Municipally Owned Lands used for Recreational Purposes
within the Township of Oro-Medonte and to Repeal By-law No's. 2012-183 and
2015-090 (Parkland By -Law).
Motion No. C160127-48
Moved by Coutanche, Seconded by Macpherson
Be it resolved that
a) By -Law No. 2016-014: A By-law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptance (Municipal Underground Services) for South
Shore Isabella Estates, Plan 51 M-1015.
b) By -Law No 2016-015: A By-law to Authorize the Execution of a Subdivision
Agreement between the Corporation of the Township of Oro-Medonte and 2063334
Ontario Inc.
c) By -Law No. 2016-017: Being a By-law to Establish Regulations with respect to
Municipal Parkland, and Municipally Owned Lands used for Recreational Purposes
within the Township of Oro-Medonte and to Repeal By-law No's. 2012-183 and
2015-090 (Parkland By -Law).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Page 24 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
17. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C160127-49
Moved by Coutanche, Seconded by Macpherson
Be it resolved that we do now go in Closed Session at 5.10 p.m. to discuss
personal matter affecting an identifiable individual (Staffing Update).
Carried.
b) Motion to Rise and Report.
Motion No. C160127-50
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now Rise at 5:50 p.m. and Report on the Closed Session Item
4j) Robin Dunn, CAO re: Personal matters affecting an identifiable individual (Staffing
Update).
Carried.
Refer to Item 4j).
18. Confirmation By -Law:
a) By -Law No. 2016-016: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, January 27, 2016.
Motion No. C160127-51
Moved by Jermey, Seconded by Crawford
Be it resolved that By -Law No. 2016-016: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, January 27, 2016 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 25 of 26
Council Meeting Minutes — Wednesday, January 27, 2016.
19. Questions from the Public Clarifying an Agenda Item:
Provides an opportunity for the members of the public to seek clarification with respect
to the decision which was made on an agenda item, the meaning of the decision and
the next steps as a result of the decision.
20. Adjournment:
a) Motion to Adjourn.
Motion No. C160127-52
Moved by Coutanche, Seconded by Macpherson
Be it resolved that we do now adjourn at 5:51 p.m.
Mayor, H.S. H ghes
Carried.
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