Loading...
01 13 2016 Council Meeting Minutes�A Township of &t&nt'e Proud Heritage, Exciting Facture The Township of Oro-Medonte Council Meeting Minutes Council Chambers Time: 9:04 a.m. Wednesday, January 13, 2016 2014-2018 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Barbara Coutanche Councillor Scott Macpherson Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director, Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate Services/Clerk; Jerry Ball, Director, Transportation & Environmental Services; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Recreation and Community Services; Hugh Murray, Fire Chief; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Tamara Obee, Manager, Human Resources, Health & Safety; Samah Othman, Supervisor, Communications and Customer Service; Darcy Brooke- Bisschop, Coordinator, Economic Development/Communications; Marie Brissette, Executive Assistant Mayor & Council/Special Project Coordinator; John Mascarin, Aird & Berlis LLP (via teleconference) 1. Call to Order- Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a moment of reflection. Page 1 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C160113-1 Moved by Jermey, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, January 13, 2016 be received and adopted, as amended, to withdraw Item 11 j) Robin Dunn, CAO re: Continuous Improvement Task Force and to add Item 4e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Complainant). Carried. 3. Disclosure of Pecuniary Interest: Mayor H.S. Hughes declared a pecuniary interest on Items 4c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek) and 11e) Doug Irwin, Director, Corporate Services/Clerk, Memorandum correspondence dated January 13, 2016 re: 2015 Environmental Noise Measurements (Burl's Creek Music Festivals) as his grandson, who is now a teenager, has lived in his household continuously since he was 6 months old. His biological parents do not. He began employment with the former owner of Burl's Creek in September, 2014. His grandson worked at the June and September 2015 Automotive Flea Market and anticipates continuing to work for the former owner. Mayor Hughes subsequently learned that the application for zoning impacts the former owner. The former owner has an agreement to continue operating the Flea Market on lands within the zoning application. Hence, the financial impact for his grandson is extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present for Items 4c) and 11 e) and did not participate in the discussion or vote on these items. Motion No. C160113-2 Moved by Jermey, Seconded by Crawford Be it resolved that Rule 14.20a) of Procedural By -Law No. 2015-203 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m. Carried. Page 2 of 24 Council Meeting Minutes —Wednesday, January 13, 2016. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C160113-3 Moved by Hall, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 9:05 a.m. to discuss • Personal matter affecting an identifiable individual (Labour Relations) (Complainant); • Litigation affecting the municipality (Burl's Creek). Carried. b) Motion to Rise and Report. Motion No. C160113-4 Moved by Crawford, Seconded by Jermey Be it resolved that we do now Rise at 10:07 a.m. and Recess until Open Session at which time we shall Report on the Closed Session Items 4 c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek); d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Labour Relations); e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Complainant). Carried. Council moved to the Neufeld Room for Closed Session Items 4c) and 4e). c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek). Mayor H.S. Hughes declared a pecuniary interest on Items 4c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek) and 11e) Doug Irwin, Director, Corporate Services/Clerk, Memorandum correspondence dated January 13, 2016 re: 2015 Environmental Noise Measurements (Burl's Creek Music Festivals) as his grandson, who is now a teenager, has lived in his household continuously since he was 6 months old. His biological parents do not. He began employment with the former owner of Burl's Creek in September, 2014. His grandson worked at the June and September 2015 Automotive Flea Market and anticipates continuing to work for the former owner. Mayor Hughes subsequently learned that the application for zoning impacts the former owner. The former owner has an agreement to continue operating the Flea Market on lands within the zoning application. Hence, the financial impact for his grandson is extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present for Items 4c) and 11 e) and did not participate in the discussion or vote on these items. Page 3 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. Deputy Mayor Hough assumed the Chair. The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Curtis Shelswell, Chief Municipal Law Enforcement Officer; John Mascarin, Aird & Berlis LLP (via teleconference). Motion No. C160113-5 Moved by Macpherson, Seconded by Coutanche Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek) be received. Carried. Council moved back to Chambers for 4d) and Mayor H.S. Hughes assumed the Chair. d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Labour Relations). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate Services/Clerk; Hugh Murray, Fire Chief; Tamara Obee, Manager, Human Resources; Health & Safety. Motion No. C160113-6 Moved by Jermey, Seconded by Crawford Be it resolved that the confidential verbal information presented by Robin Dunn, CAO and Hugh Murray, Fire Chief re: Personal matters about an identifiable individual (Labour Relations) be received. Carried. Page 4 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Complainant). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Recreation & Community Services; Samah Othman, Supervisor, Communications and Customer Service. Motion No. C160113-7 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the confidential correspondence dated January 6, 2016 and presented by Robin Dunn, CAO and John Mascarin, Aird & Berlis LLP, re: Personal matters about an identifiable individual (Complainant) be received. 2. And That the CAO proceed as outlined. Carried. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, December 9, 2015. Motion No. C160113-8 Moved by Crawford, Seconded by Jermey Be it resolved that the draft minutes of the Council meeting held on Wednesday, December 9, 2015 be received and adopted as printed and circulated. Carried. b) Minutes of Special Council meeting held on Wednesday, December 16, 2015 (9:00 a.m.). Motion No. C160113-9 Moved by Hall, Seconded by Macpherson Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, December 16, 2015 (9:00 a.m.) be received and adopted as printed and circulated. Carried. Page 5 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. c) Minutes of Special Council meeting held on Wednesday, December 16, 2015 (immediately following 9:00 a.m. scheduled Special Council). Motion No. C1 60113-10 Moved by Jermey, Seconded by Crawford Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, December 16, 2015 (immediately following 9:00 a.m. scheduled Special Council) be received and adopted as printed and circulated. Carried. d) Minutes of Council meeting held on Wednesday, December 16, 2015 (Recognition). Motion No. C160113-11 Moved by Macpherson, Seconded by Coutanche Be it resolved that the draft minutes of the Council meeting held on Wednesday, December 16, 2015 (Recognition) be received and adopted as printed and circulated. Carried. e) Minutes of Special Council meeting held on Tuesday, December 22, 2015. Motion No. C160113-12 Moved by Crawford, Seconded by Jermey Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, December 22, 2015 be received and adopted as printed and circulated. Carried. Page 6 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. 6. Recognition of Achievements: a) Correspondence dated December 17, 2015 from Andrew Koopmans, Executive Director, AMCTO re: Marie Brissette - Graduation from AMCTO's Executive Diploma in Municipal Management. Motion No. C160113-13 Moved by Coutanche, Seconded by Macpherson Be it resolved that the correspondence dated December 17, 2015 from Andrew Koopmans, Executive Director, AMCTO re: Marie Brissette - Graduation from AMCTO's Executive Diploma in Municipal Management be received and that Marie Brissette be recognized under the Mayor's signature. Carried. 7. Public Meetings: None. 8. Deputations: None. Page 7 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. 9. Presentations: a) 2016 Budget Presentations: 1. S/Sgt. Veronica Eaton, Barrie Detachment, Ontario Provincial Police; 2. Mike Walters, CAO, Lake Simcoe Region Conservation Authority; 3. Jennifer Whitley, Executive Director, Ontario's Lake Country; 4. Greg Groen, Vice -President and Nadia Fitzgerald, Executive Director, Oro-Medonte Chamber of Commerce. The Ontario Provincial Police distributed correspondence to Council, CAO and Clerk. Motion No. C160113-14 Moved by Jermey, Seconded by Crawford Be it resolved that the 2016 Budget presentations from: 1. S/Sgt. Veronica Eaton, Barrie Detachment, Ontario Provincial Police and Sgt. Pamela Ford, Ontario Provincial Police Municipal Policing Bureau; 2. Mike Walters, CAO, Lake Simcoe Region Conservation Authority; 3. Jennifer Whitley, Executive Director, Ontario's Lake Country; 4. Greg Groen, Vice -President and Nadia Fitzgerald, Executive Director, Oro-Medonte Chamber of Commerce. be received and referred to the 2016 budget deliberations. Carried. 10.Identif!cation From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. Page 8 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. 11. Reports of Municipal Officers: a) Report No. F12016-01, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Investment Activities. Motion No. C160113-15 Moved by Macpherson, Seconded by Hall Be it resolved that Report No. F12016-01, Paul Gravelle, Director, Finance/Treasurer/ Deputy CAO re: Statement of Investment Activities be received for information only. Carried. b) Report No. F12016-02, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Report on Tax Arrears. Motion No. C160113-16 Moved by Crawford, Seconded by Jermey Be it resolved that Report No. F12016-02, Paul Gravelle, Director, Finance/Treasurer/ Deputy CAO re: Report on Tax Arrears be received for information only. Carried. c) Report No. F12016-03, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: 2016 Budget - Excluded Expenses. Motion No. C160113-17 Moved by Macpherson, Seconded by Coutanche Be it resolved that Report No. F12016-03, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: 2016 Budget - Excluded Expenses be received and adopted. Carried. Page 9 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. d) Report No. CS2016-01, Doug Irwin, Director, Corporate Services/Clerk re: Draft Site Alteration By -Law [Refer to Item 16i)]. Motion No. C160113-18 Moved by Hall, Seconded by Jermey Be it resolved 1. That Report No. CS2016-01, Doug Irwin, Director, Corporate Services/Clerk re: Draft Site Alteration By -Law be received and adopted. 2. That the recommendations as outlined in Report No. CS2016-01 be approved. 3. And that the appropriate by-law be brought forward for Council's consideration. Carried. e) Doug Irwin, Director, Corporate Services/Clerk, Memorandum correspondence dated January 13, 2016 re: 2015 Environmental Noise Measurements (Burl's Creek Music Festivals). Mayor H.S. Hughes declared a pecuniary interest on Items 4c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek) and 11 e) Doug Irwin, Director, Corporate Services/Clerk, Memorandum correspondence dated January 13, 2016 re: 2015 Environmental Noise Measurements (Burl's Creek Music Festivals) as his grandson, who is now a teenager, has lived in his household continuously since he was 6 months old. His biological parents do not. He began employment with the former owner of Burl's Creek in September, 2014. His grandson worked at the June and September 2015 Automotive Flea Market and anticipates continuing to work for the former owner. Mayor Hughes subsequently learned that the application for zoning impacts the former owner. The former owner has an agreement to continue operating the Flea Market on lands within the zoning application. Hence, the financial impact for his grandson is extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present for Items 4c) and 11 e) and did not participate in the discussion or vote on these items. Deputy Mayor Hough assumed the Chair. Motion No. C160113-19 Moved by Jermey, Seconded by Crawford Be it resolved that the memorandum correspondence dated January 13, 2016 and presented by Curtis Shelswell, Chief Municipal Law Enforcement Officer re: 2015 Environmental Noise Measurements (Burl's Creek Music Festivals) be received and posted on the Township's website. Carried. Page 10 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. Mayor H.S. Hughes assumed the Chair. f) Report No. CS12016-01, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update — November/December 2015. Motion No. C160113-20 Moved by Coutanche, Seconded by Macpherson Be it resolved that Report No. CS12016-01, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update — November/December 2015 be received for information only. Carried. g) Report No. CS12016-02, Donna Hewitt, Director, Corporate & Strategic Initiatives re: 2015-2018 Draft Strategic Plan. Motion No. C160113-21 Moved by Hall, Seconded by Macpherson Be it resolved: 1. That Report No. CS12016-02, Donna Hewitt, Director, Corporate & Strategic Initiatives re: 2015-2018 Draft Strategic Plan be received and adopted. 2. That the 2015-2018 Draft Strategic Plan be adopted as presented, 3. That the objectives contained within the Strategic Plan be incorporated into the Township's Performance Management Program, 4. That staff continue to report to Council monthly on Corporate Project implementation, 5. And that staff report to Council and the public annually. Carried. h) Report No. CS12016-03, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Communications and Public Engagement Strategy Update and Work Plan. Motion No. C160113-22 Moved by Crawford, Seconded by Jermey Be it resolved that Report No. CS12016-03, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Communications and Public Engagement Strategy Update and Work Plan be received for information only. Carried. Page 11 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. i) Jerry Ball, Director, Transportation & Environmental Services re: 2016 Transportation Capital Projects [deferred from December 22, 2015 Special Council meeting]. Motion No. C1 60113-23 (Amendment) Moved by Crawford, Seconded by Hall Be it resolved that motion with respect to the 2016 Transportation Construction Projects be amended to add: "And if the Township is a position to undertake a construction project on Line 7 South — Highway 11 to Ridge Road later in 2016, staff report back with funding options for Council's consideration." Carried. Motion No. C160113-24 Moved by Jermey, Seconded by Crawford Be it resolved that the following roads be identified as the 2016 Transportation Construction Projects: 1. Resurfacing Projects; 2. Guiderail Replacement; 3. Gore Road Bridge Replacement; 4. Line 7 North Lane Tapering; 5. Municipal Drain No. 7; 6. Line 9 North - Warminster Sideroad to Mount St. Louis Road East; 7. Steeles Line - Moonstone Road to Highway 400; 8. Queen Street new Cul -De -Sac; 9. Moon Point Drive - New Cul -De -Sac; 10. Line 5 North - Mount St. Louis Road West to 1/3 km South; 11. Shanty Bay Tributary LID Project; 12. Tudhope Blvd.; 13. Line 4 North - Old Barrie Road West to Lauder Road; 14. Bass Lake Sideroad East - Line 8 to 1.93 km East of Line 8; 15. Kirkpatrick Street - Tudhope Boulevard to Springhome Road. And if the Township is a position to undertake a construction project on Line 7 South — Highway 11 to Ridge Road later in 2016, staff report back with funding options for Council's consideration. Carried as Amended. Page 12 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. j) Robin Dunn, CAO re: Continuous Improvement Task Force. This item was withdrawn. k) Robin Dunn, CAO re: 2016 Budget Presentations and Deliberations. Mayor H.S. Hughes distributed correspondence to Council, CAO and Clerk. Motion No. C160113-25 Moved by Coutanche, Seconded by Macpherson Whereas the CAO was to bring forward a recap to the January 13, 2016 Council meeting with respect to an overall projected tax increase of 2.96% per Motion No. SC151222-7 And Whereas the CAO presented a recap of the 2016 Budget with an overall projected tax increase of 2.93% And Whereas there is a projected favourable 2015 year-end variance in the order of approximately $400,000.00 And Whereas Council wishes to allocate resources in 2016 for special one-time corporate initiatives Now Therefore be it resolved that the recap of the 2016 Budget presented by Robin Dunn, CAO, with an overall projected tax increase of 2.93% be received And that Council allocate resources in the 2016 Budget for special one-time corporate initiatives as follows: 1. Continuous Improvement - $75,000; 2. Information Technology Master Plan contingency - $25,000; 3. Core Service Review - $50,000; 4. Emerald Ash Borer - High Hazard Trees — Contingency - $75,000. Carried. Motion No. C160113-26 Moved by Hall, Seconded by Crawford Be it resolved that the 2016 Operating, Capital and Reserve Budgets be brought forward to the January 27, 2016 Council meeting for adoption. Carried. Page 13 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. 1) Doug Irwin, Director, Corporate Services/Clerk re: POL-ADM-02, Flag Etiquette. Motion No. C160113-27 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That Policy POL-ADM-02, re: Flag Etiquette and presented by Doug Irwin, Director, Corporate Services/Clerk be received. 2. That Policy POL-ADM-02 be amended to read under the Heading "Flag Raising Ceremonies" that "Flag raising ceremonies are to be coordinated by appropriate staff" and under the Heading "Half-Masting for Mourning" that "in consultation with the Mayor" be included after "... at the discretion of the Chief Administrative Officer or designate". 3. And That staff update the said policy accordingly. Carried. 12. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes, Deputy Mayor Hough; Councillors Jermey, Crawford, Coutanche. b) Mayor H.S. Hughes, correspondence dated December 8, 2015 from Leanne Young, Orillia Secondary School re: Request for Sponsorship, Vimy Ridge. Motion No. C160113-28 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the correspondence dated December 8, 2015 from Leanne Young, Orillia Secondary School and presented by Mayor H.S. Hughes, re: Request for Sponsorship, Vimy Ridge be received. 2. That the request be denied in accordance with Township Policy POL-PR-012, Grant/Subsidy Requests from Community Organizations. 3. And That the applicant be notified accordingly and provided a copy of the Township's Policy under the Mayor's signature. Carried. Page 14 of 24 Council Meeting Minutes —Wednesday, January 13, 2016. c) Mayor H.S. Hughes, correspondence dated December 7, 2015 from Township of Madawaska Valley re: Doctor Recruitment in Rural Ontario Motion No. C160113-29 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the correspondence dated December 7, 2015 from Township of Madawaska Valley and presented by Mayor H.S. Hughes, re: Doctor Recruitment in Rural Ontario be received. 2. That the Township of Oro-Medonte supports the Township of Madawaska Valley's resolution regarding Doctor Recruitment in Rural Ontario in that in an effort to retain and attract family physicians to our rural Ontario municipality, the Township of Oro- Medonte hereby requests that: the Minister of Health and Long Term Care reinstate incentives for physicians to practice in rural areas of Ontario; and that the Minister return to the table with Ontario's doctors and work together through mediation - arbitration to reach a fair deal that protects the quality, patient -focused care Ontario's families deserve. 3. And That the Premier of Ontario, MPP Simcoe North, Federal Minister of Health, Ontario College of Physician and Surgeons and Township of Madawaska Valley be advised of Council's decision under the Mayor's signature. Carried. 13. Consent Agenda: a) Announcements of Interest to the Public: 1. Community Keen -Ager Club, Tuesdays starting on January 19, 10:00a.m. to 12:00 p.m., Hawkestone Community Hall, 3 Allen Street. b) Correspondence dated December 15, 2015 from John Juneau, President, Crime Stoppers Simcoe Dufferin Muskoka re: Request for Proclamation, January, 2016, "Crime Stoppers Month". Staff Recommendation: Receive, Proclaim and Post to Township Website. c) Minutes of Barrie Public Library meetings held on October 22 and November 26, 2015. Staff Recommendation: Receive. d) Minutes of Sustainability Plan Steering Committee meeting held on November 5, 2015. Staff Recommendation: Receive. e) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, November 27, 2015. Staff Recommendation: Receive. Page 15 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. f) Nottawasaga Valley Conservation Authority, meeting minutes of November 27, 2015 and meeting highlights of December 11, 2015. Staff Recommendation: Receive. g) Correspondence dated November 10, 2015 from Garry S. Thomson, BGen (ret'd), Honorary Lieutenant-Colonel, Office of the Honorary Colonels, Regimental Headquarters re: Letter of Appreciation. Staff Recommendation: Receive. h) Correspondence dated December 1, 2015 from Sue Bragg, Partner, Collins Barrow SGB LLP re: 2015 Interim Audit. Staff Recommendation: Receive. i) Correspondence dated December 9, 2015 from Sue Bragg, Partner, Collins Barrow SGB LLP re: Audit of the Consolidated Financial Statements of Township of Oro-Medonte. Staff Recommendation: Receive. j) Correspondence dated December 11, 2015 from Doug Hutchinson, President, Oro Agricultural Society re: Letter of Appreciation: Staff Recommendation: Receive. k) Correspondence dated December 18, 2015 from Kate Manson -Smith, Assistant Deputy Minister, Ministry of Municipal Affairs and Housing re: The Smart Growth for our Communities Act, 2015. Staff Recommendation: Receive. 1) Correspondence dated December 16, 2015 from Arthur Potts, Parliamentary Assistant, Ministry of Agriculture, Food and Rural Affairs re: 2015 Rural Roadmap: The Path Forward for Ontario. Staff Recommendation: Receive. m) Correspondence January 7, 2016 from Rory Burke, Director, Accessibility for Ontarians with Disabilities Act re: Notice - Request for Documentation, File Review - Accessibility for Ontarians with Disabilities Act, 2005. Staff Recommendation: Receive. Page 16 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. Motion No. C160113-30 Moved by Hall, Seconded by Macpherson Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Community Keen -Ager Club, Tuesdays starting on January 19, 10:00a.m. to 12:00 p.m., Hawkestone Community Hall, 3 Allen Street. b) Correspondence dated December 15, 2015 from John Juneau, President, Crime Stoppers Simcoe Dufferin Muskoka re: Request for Proclamation, January, 2016, "Crime Stoppers Month". Received, Proclaimed and Posted to Township Website. c) Minutes of Barrie Public Library meetings held on October 22 and November 26, 2015. Received. d) Minutes of Sustainability Plan Steering Committee meeting held on November 5, 2015. Received. e) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, November 27, 2015. Received. f) Nottawasaga Valley Conservation Authority, meeting minutes of November 27, 2015 and meeting highlights of December 11, 2015. Received. g) Correspondence dated November 10, 2015 from Garry S. Thomson, BGen (ret'd), Honorary Lieutenant-Colonel, Office of the Honorary Colonels, Regimental Headquarters re: Letter of Appreciation. Received. h) Correspondence dated December 1, 2015 from Sue Bragg, Partner, Collins Barrow SGB LLP re: 2015 Interim Audit. Received. i) Correspondence dated December 9, 2015 from Sue Bragg, Partner, Collins Barrow SGB LLP re: Audit of the Consolidated Financial Statements of Township of Oro- Medonte. Received. Page 17 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. j) Correspondence dated December 11, 2015 from Doug Hutchinson, President, Oro Agricultural Society re: Letter of Appreciation: Received. k) Correspondence dated December 18, 2015 from Kate Manson -Smith, Assistant Deputy Minister, Ministry of Municipal Affairs and Housing re: The Smart Growth for our Communities Act, 2015. Received. 1) Correspondence dated December 16, 2015 from Arthur Potts, Parliamentary Assistant, Ministry of Agriculture, Food and Rural Affairs re: 2015 Rural Roadmap: The Path Forward for Ontario. Received. m) Correspondence January 7, 2016 from Rory Burke, Director, Accessibility for Ontarians with Disabilities Act re: Notice - Request for Documentation, File Review - Accessibility for Ontarians with Disabilities Act, 2005. Received. Carried. 14. Communications/Petitions: a) Janet Richter, Executive Director, Snowboard Ontario re: Request to Consider Financial Support/Proposed Partnership, 2016 Air Nation Freestyle National Championships, March 7-13, 2016 [from December 9, 2015 Council meeting]. Motion No. C1 60113-31 Moved by Crawford, Seconded by Jermey Be it resolved that the verbal information presented by Donna Hewitt, Director, Corporate & Strategic Initiatives re: Janet Richter, Executive Director, Snowboard Ontario re: Request to Consider Financial Support/Proposed Partnership, 2016 Air Nation Freestyle National Championships, March 7-13, 2016 be received. Carried. Page 18 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. b) Correspondence dated December 10, 2015 from Association of Municipalities of Ontario (AMO) Communications re: 2016 AMO Annual General Meeting and Annual Conference, August 14-17, 2016, Windsor. Motion No. C160113-32 Moved by Macpherson, Seconded by Hall Be it resolved 1. That correspondence dated December 10, 2015 from Association of Municipalities of Ontario (AMO) Communications re: 2016 AMO Annual General Meeting and Annual Conference, August 14-17, 2016, Windsor be received. 2. That Councillors Coutanche, Hall and Crawford be authorized to attend. 3. And That the CAO's Office RSVP accordingly. Carried. Motion No. C160113-33 Moved by Jermey, Seconded by Crawford Whereas the Association of Municipalities of Ontario (AMO) Annual General Meeting and Annual Conference is to be held August 14-17, 2016 And Whereas the Township of Oro-Medonte Procedural By-law No. 2015-203 provides that in the month of August, a Council meeting shall be held on the Wednesday of the week, in which the 15th day falls between Sunday and Saturday And Whereas Wednesday, August 17, 2016 is the day for the Council meeting pursuant to the Township's Procedural By-law And Whereas Members of the Council of the Township of Oro-Medonte will be in attendance at the AMO Conference on Wednesday, August 17, 2016 Now Therefore be it resolved that the Council meeting to be held on Wednesday, August 17, 2016 be rescheduled to Friday, August 19, 2016, with the public session commencing at 10:00 a.m. And That the Clerk's Office advise the public and staff of Council's decision. Carried. Page 19 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. c) Correspondence received December 21, 2015 from Mike Walters, CAO, Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA Annual General Meeting, Friday, January 22, 2016, 9:00-12:00 p.m. York Region, Administrative Centre, Council Chambers 17250 Yonge Street, Newmarket. Motion No. C160113-34 Moved by Crawford, Seconded by Jermey Be it resolved 1. That correspondence received December 21, 2015 from Mike Walters, CAO, Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA Annual General Meeting, Friday, January 22, 2016, 9:00-12:00 p.m. York Region, Administrative Centre, Council Chambers 17250 Yonge Street, Newmarket be received. 2. That Councillor Jermey be authorized to attend. 3. And That the CAO's Office RSVP accordingly. Carried. d) Correspondence dated November 30 2015 from Andre Lichtenfeld, 19 Valleyview Drive re: Request for Exemption from By -Law No. 2011-177, Canine Control By -Law. Motion No. C160113-35 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the correspondence dated November 30, 2015 from Andre Lichtenfeld, 19 Valleyview Drive re: Request for Exemption from By -Law No. 2011-177, Canine Control By -Law be received. 2. That an exemption be granted to Andre Lichtenfeld, 19 Valleyview Drive under By - Law 2011-177, Canine Control By-law, to harbour more than 3 dogs without a kennel license. 3. That the four dogs continue to be licensed pursuant to the Canine Control By -Law. 4. That Andre Lichtenfeld be advised that the maximum number of dogs permitted at any time under this exemption is four until a dog ceases to reside at the location for a period of up to 12 months. 5. That the exemption is for the applicant's current location only and is not transferable. 6. That should the owners of the dogs contravene any section of the Canine Control By -Law, this exemption be withdrawn. 7. And That the applicant be advised of Council's decision under the Director, Corporate Services/Clerk's signature. Carried. Page 20 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. e) Correspondence dated December 8, 2015 from Lisa Ellis, 22 Basswood Circle re: Request for Exemption from By -Law No. 2011-177, Canine Control By -Law. Motion No. C160113-36 Moved by Hall, Seconded by Macpherson Be it resolved 1. That the correspondence dated December 8, 2015 from Lisa Ellis, 22 Basswood Circle re: Request for Exemption from By -Law No. 2011-177, Canine Control By - Law be received. 2. That an exemption be granted to Lisa Ellis, 22 Basswood Circle under By -Law 2011- 177, Canine Control By-law, to harbour more than 3 dogs without a kennel license. 3. That the four dogs continue to be licensed pursuant to the Canine Control By -Law. 4. That Lisa Ellis be advised that the maximum number of dogs permitted at any time under this exemption is four until a dog ceases to reside at the location for a period of up to 12 months. 5. That the exemption is for the applicant's current location only and is not transferable. 6. That should the owners of the dogs contravene any section of the Canine Control By -Law, this exemption be withdrawn. 7. And That the applicant be advised of Council's decision under the Director, Corporate Services/Clerk's signature. Carried. 15. Notice of Motions: None. 16. By -Laws: a) By -Law No. 2016-002: A By-law to Amend By-law No. 2012-168, Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of The Township of Oro-Medonte "Parking By-law". b) By -Law No. 2016-004: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro-Medonte and 1711080 Ontario Ltd., o/a Telford Property Management for Tender Contract RC2015-T-03 for Schedule "A" Parks - Grass Cutting and Trimming and Schedule "B" Parks — Fertilization and Aeration for 2016, 2017 and 2018 and to repeal By -Law Nos. 2013-122 and 2013-032. c) By -Law No. 2016-005: A By-law to Authorize the Execution of an Agreement Between The Township of Oro-Medonte and The Oro-Medonte Tennis Club and to repeal By -Law No. 2011-050. Page 21 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. d) By -Law No. 2016-007: A By-law to Amend By-law 2015-025, "A By-law to Appoint Building Inspectors". e) By -Law No. 2016-008: A By-law to Amend By-law 2015-073, "A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers". f) By -Law No. 2016-009: A By-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. g) By -Law No. 2016-010: A By-law to Amend By-law 2015-081, A By-law to Amend By-law 2015-025, "Being a By-law to Appoint Building Inspectors". h) By -Law No. 2016-011: A By-law to Amend By-law 2015-082, A By-law to Amend By-law 2015-073, "Being a By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers". i) By -Law No. 2016-012: Being a By-law to Prohibit and Regulate the placing, dumping or removal of fill and the alteration of the grade within the Township of Oro- Medonte (Site Alteration By-law). j) By -Law No. 2016-013: A By-law to Appoint a Meeting Investigator and Repeal By - Law No. 2014-003. Motion No. C160113-37 Moved by Macpherson, Seconded by Coutanche Be it resolved that a) By -Law No. 2016-002: A By-law to Amend By-law No. 2012-168, Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of The Township of Oro-Medonte "Parking By-law". b) By -Law No. 2016-004: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro-Medonte and 1711080 Ontario Ltd., o/a Telford Property Management for Tender Contract RC2015-T-03 for Schedule "A" Parks - Grass Cutting and Trimming and Schedule "B" Parks — Fertilization and Aeration for 2016, 2017 and 2018 and to repeal By -Law Nos. 2013-122 and 2013-032. c) By -Law No. 2016-005: A By-law to Authorize the Execution of an Agreement Between The Township of Oro-Medonte and The Oro-Medonte Tennis Club and to repeal By -Law No. 2011-050. Page 22 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. d) By -Law No. 2016-007: A By-law to Amend By-law 2015-025, "A By-law to Appoint Building Inspectors". e) By -Law No. 2016-008: A By-law to Amend By-law 2015-073, "A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers". f) By -Law No. 2016-009: A By-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. g) By -Law No. 2016-010: A By-law to Amend By-law 2015-081, A By-law to Amend By-law 2015-025, "Being a By-law to Appoint Building Inspectors". h) By -Law No. 2016-011: A By-law to Amend By-law 2015-082, A By-law to Amend By-law 2015-073, "Being a By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers". i) By -Law No. 2016-012: Being a By-law to Prohibit and Regulate the placing, dumping or removal of fill and the alteration of the grade within the Township of Oro- Medonte (Site Alteration By-law). j) By -Law No. 2016-013: A By-law to Appoint a Meeting Investigator and Repeal By - Law No. 2014-003. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Council recessed at 12:27 p.m. and reconvened at 12:23 p.m. for Items 111) and 11 k). 17. Closed Session Items (Unfinished Items): None. Page 23 of 24 Council Meeting Minutes — Wednesday, January 13, 2016. 18. Confirmation By -Law: a) By -Law No. 2016-003: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 13, 2016. Motion No. C160113-38 Moved by Crawford, Seconded by Jermey Be it resolved that By -Law No. 2016-003: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 13, 2016 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. 20.Adjournment: a) Motion to Adjourn. Motion No. C160113-39 Moved by Macpherson, Seconded by Hall Be it resolved that we do now adjourn at 3:54 p.m. Carried. Page 24 of 24