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Pros+d Heritage, Exciting Future
Wednesday, December 9, 2015
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:04 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate
Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Donna Hewitt,
Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Lisa McNiven, Manager,
Transportation Services; Michelle Jakobi, Operations Technologist;
Tamara Obee, Manager, Human Resources/Health & Safety; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Samah Othman,
Supervisor, Communications and Customer Service; Darcy Brooke-
Bisschop, Coordinator, Economic Development/Communications; Marie
Brissette, Executive Assistant Mayor & Council/Special Project
Coordinator; Sandie Leonard, Coordinator, Community Recreation; S/Sgt.
Veronica Eaton, Barrie Detachment, Ontario Provincial Police
Also
Present: Ann Truyens, Suzanne Carlaw; Janet Richter; Ron Raphael, Jan Novak,
Darren Brett, John Abraham, Hailey Mills Knapp, Tim Crawford, Janie
Cooper -Wilson
1. Call to Order- Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
Page 1 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C151209-1
Moved by Jermey, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, December 9,
2015 be received and adopted, as amended to
change Item 4c) to Robin Dunn, CAO re: Litigation affecting the municipality / Personal
matter affecting an identifiable individual (Burl's Creek); and to
add Item 11 d) Mayor H.S. Hughes, correspondence dated December 7, 2015 from Don
Ross, Guest -Curator, Orillia Museum of Art and History, Request for Letter of Support
and Endorsement, Grant Application for the 150th anniversary of both Canada and
Orillia's Incorporation.
Carried.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on Item 4c) Robin Dunn, CAO re:
Litigation affecting the municipality / Personal matter affecting an identifiable individual
(Burl's Creek) as his grandson, who is now a teenager, has lived in his household
continuously since he was 6 months old. His biological parents do not. He began
employment with the former owner of Burl's Creek in September, 2014. His grandson
worked at the June and September 2015 Automotive Flea Market and anticipates
continuing to work for the former owner. Mayor Hughes subsequently learned that the
application for zoning impacts the former owner. The former owner has an agreement
to continue operating the Flea Market on lands within the zoning application. Hence,
the financial impact for his grandson is extended by the Act to include Mayor Hughes as
an elected official. Mayor H.S. Hughes was not present for Item 4c) and did not
participate in the discussion or vote on this item.
Motion No. C151209-2
Moved by Hall, Seconded by Macpherson
Be it resolved that Rule 3.7 of Procedural By -Law No. 2014-194 be suspended in order
to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
Page 2 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C151209-3
Moved by Macpherson, Seconded by Hall
Be it resolved that we do now go in Closed Session at 9:06 a.m. to discuss
• acquisition/disposition of land (Block D, Plan M-118); (Access to Concession 8, East
Part Lot 26);
• personal matter affecting an identifiable individual (Committee Member);
• litigation affecting the municipality / personal matter affecting an identifiable individual
(Burl's Creek).
Carried.
b) Motion to Rise and Report.
Motion No. C151209-4
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now Rise at 9:55 a.m. and Recess until 10:00 a.m. at which
time we shall Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Litigation affecting the municipality / Personal matter affecting
an identifiable individual (Burl's Creek).
and that Closed Session Items 4
d) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land
(Block D, Plan M-118).
e) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land
(Access to Concession 8, East Part Lot 26).
f) Robin Dunn, CAO re: Personal matters about an identifiable individual (Committee
Member)
be brought forward to Item 17 Closed Session Items (Unfinished Items).
Carried.
Page 3 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
c) Robin Dunn, CAO re: Litigation affecting the municipality / Personal matter affecting an
identifiable individual (Burl's Creek).
Mayor H.S. Hughes declared a pecuniary interest on Item 4c) Robin Dunn, CAO re:
Litigation affecting the municipality / Personal matter affecting an identifiable individual
(Burl's Creek) as his grandson, who is now a teenager, has lived in his household
continuously since he was 6 months old. His biological parents do not. He began
employment with the former owner of Burl's Creek in September, 2014. His grandson
worked at the June and September 2015 Automotive Flea Market and anticipates
continuing to work for the former owner. Mayor Hughes subsequently learned that the
application for zoning impacts the former owner. The former owner has an agreement
to continue operating the Flea Market on lands within the zoning application. Hence,
the financial impact for his grandson is extended by the Act to include Mayor Hughes as
an elected official. Mayor H.S. Hughes was not present for Item 4c) and did not
participate in the discussion or vote on this item.
Deputy Mayor Hough assumed the Chair.
Council moved to the Neufeld Room for Closed Session Items 4c)
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Samah Othman, Supervisor,
Communications and Customer Service; Darcy Brooke-Bisschop, Coordinator,
Economic Development/Communications.
Motion No. C151209-5
Moved by Hall, Seconded by Macpherson
Be it resolved
1. That the confidential draft correspondence and confidential verbal information
presented by Robin Dunn, CAO re: Litigation affecting the municipality / Personal
matter affecting an identifiable individual (Burl's Creek) be received.
2. And That the CAO proceed as outlined and report back to Council in early 2016.
Carried.
Motion No. C151209-6
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the draft correspondence presented by Robin Dunn, CAO re:
Litigation affecting the municipality / Personal matter affecting an identifiable individual
(Burl's Creek) be approved and forwarded, on behalf of Council, under the Deputy
Mayor's signature.
Carried.
Page 4 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
Mayor H.S. Hughes assumed the Chair.
d) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Block
D, Plan M-118).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services.
Motion No. C151209-7
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That Confidential Report No. CS2015-21, Doug Irwin, Director, Corporate
Services/Clerk re: Acquisition/disposition of land (Block D, Plan M-118) be received
and adopted.
2. That the applicant's request to purchase Township lands be declined.
3. That the Township retain ownership of Block D, Plan M-118.
4. And that the applicant be advised of Council's decision under the Director, Corporate
Services/Clerk's signature.
Carried.
e) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Access
to Concession 8, East Part Lot 26).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Shawn Binns, Director, Recreation & Community Services.
Motion No. C151209-8
Moved by Hall, Seconded by Macpherson
Be it resolved:
1. That Confidential Report No. CS2015-22, Doug Irwin, Director, Corporate
Services/Clerk re: Acquisition/disposition of land (Access to Concession 8, East Part
Lot 26) be received and adopted.
2. That Option #1 as outlined in Confidential Report No. CS2015-22 be approved.
3. And that the applicant be advised of Council's decision under the Director, Corporate
Services/Clerk's signature.
Carried.
Page 5 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
f) Robin Dunn, CAO re: Personal matters about an identifiable individual (Committee
Member).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Shawn Binns, Director, Recreation & Community
Services.
Motion No. C151209-9
Moved by Crawford, Seconded by Jermey
Be it resolved that the confidential correspondence dated December 4, 2015 and
presented by Robin Dunn, CAO and Shawn Binns, Director, Recreation & Community
Services re: Personal matters about an identifiable individual (Committee Member) be
received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Oro African Methodist Episcopal Church Steering Committee meetings held
on November 9 and 26, 2015.
Motion No. C151209-10
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the minutes of Oro African Methodist Episcopal Church Steering
Committee meetings held on November 9 and 26, 2015 be received.
Carried.
Motion No. C151209-11
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the Oro African Church Technical Committee be discontinued and
that the input of technical guidance from Parks Canada, Engineering Consultants and
Heritage Conservation Specialists continue as deemed appropriate by the Steering
Committee.
Carried.
Page 6 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
b) Minutes of Heritage Committee meeting held on Monday, November 23, 2015.
Motion No. C151209-12
Moved by Jermey, Seconded by Crawford
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday,
November 23, 2015 be received.
Carried.
Motion No. C151209-13
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That, per Heritage Committee Motion No. HC151123-5, the Ontario Heritage Trust
be advised that the Township of Oro-Medonte Heritage Committee is unable to
participate in the Door Open Ontario event in 2016.
2. That the Director, Recreation & Community Services contact Regional
Partners/Ontario's Lake Country to inquire if there is an interest in a partnership for
2017.
Carried.
Motion No. C151209-14
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That, per Heritage Committee Motion No. HC151123-7, Ms. Hunter consider
donating the Historical item to the Educational Department at the County of Simcoe
Museum.
2. And That Ms. Hunter be thanked for her consideration and advised accordingly
under the Mayor's signature.
Carried.
c) Minutes of Council meeting held on Wednesday, November 25, 2015.
Motion No. C151209-15
Moved by Jermey, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
November 25, 2015 be received and adopted as printed and circulated.
Carried.
Page 7 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
d) Minutes of Special Council meeting held on Thursday, December 3, 2015.
Motion No. C151209-16
Moved by Jermey, Seconded by Crawford
Be it resolved that the draft minutes of the Special Council meeting held on Thursday,
December 3, 2015 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
a) 2015 Orillia Museum of Art & History Awards Recipients:
• Janie Cooper -Wilson - Historic Reconstruction Award;
• Tim Crawford - Lifetime Achievement Award.
Mayor H.S. Hughes and members of Council recognized Janie Cooper -Wilson for
receiving the Historic Reconstruction Award; and Tim Crawford for receiving the
Lifetime Achievement Award from the 2015 Orillia Museum of Art & History Awards.
7. Public Meetings:
None.
8. Deputations:
a) Janet Richter, Executive Director, Snowboard Ontario re: Request to Consider Financial
Support/Proposed Partnership, 2016 Air Nation Freestyle National Championships,
March 7-13, 2016.
Motion No. C151209-17
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the correspondence dated November 19, 2015 and PowerPoint presentation
presented by Janet Richter, Executive Director, Snowboard Ontario re: Request to
Consider Financial Support/Proposed Partnership, 2016 Air Nation Freestyle
National Championships, March 7-13, 2016 be received and referred to the 2016
budget deliberations.
2. And That the applicant be advised of Council's decision under the Director,
Recreation & Community Services' signature.
Carried.
Page 8 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
b) Ron Raphael, Jan Novak, Oro-Medonte Tennis Club (OMTC) re: Request for Reduction
in Court Usage Fees.
Motion No. C151209-18
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence dated November 26, 2015 and presented by Ron Raphael
and Jan Novak, Oro-Medonte Tennis Club (OMTC) re: Request for Reduction in
Court Usage Fees be received.
2. That the agreement, as amended, be approved for a five year term commencing in
2016 with an annual payment of $1,000 per year.
3. That the appropriate by-law be brought forward for Council's consideration.
4. And That the applicant be advised of Council's decision under the Director,
Recreation & Community Services' signature.
Carried.
c) Hailey Mills Knapp and Darren Brett, Friends of Sugarbush re: Update on Fundraising
Efforts for Sweetwater Park's Pavilion and Request for Support for a Community Centre
on Horseshoe Valley Road.
Motion No. C151209-19
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the correspondence dated November 28, 2015 and PowerPoint
presentation presented by Hailey Mills Knapp and Darren Brett, Friends of Sugarbush
re: Update on Fundraising Efforts for Sweetwater Park's Pavilion and Request for
Support for a Community Centre on Horseshoe Valley Road be received and referred to
the 2016 budget deliberations.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
Page 9 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
10. Reports of Municipal Officers:
a) S/Sgt. Veronica Eaton, Barrie Detachment, Ontario Provincial Police re: Quarterly
Statistics.
Motion No. C151209-20
Moved by Crawford, Seconded by Jermey
Be it resolved that the verbal information presented by S/Sgt. Veronica Eaton, Barrie
Detachment, Ontario Provincial Police re: Quarterly Statistics be received.
Carried.
b) Report No. F12015-23, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Accounts — November 30, 2015.
Motion No. C151209-21
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That Report No. F12015-23, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO
re: Statement of Accounts — November 30, 2015 be received for information only.
2. And That the accounts for the month of November 2015 totaling $2,709,948.22 be
received.
Carried.
c) Report No. TES2015-31, Jerry Ball, Director, Transportation & Environmental Services
re: University of Waterloo request for Beta Clients for Road Optimization Software.
Motion No. C151209-22
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. TES2015-31, Jerry Ball, Director, Transportation & Environmental
Services re: University of Waterloo request for Beta Clients for Road Optimization
Software be received and adopted.
2. That Council support the University of Waterloo's application for the Natural
Sciences and Engineering Research Council of Canada (NSERC) grant, by way of a
letter from the Township of Oro-Medonte, and by way of a financial contribution in
the amount of $7,500.00, which will be funded through a 2015 cost overrun.
3. And That Infrastructure Solutions Inc. and the University of Waterloo be advised of
Council's decision under the Director, Transportation & Environmental Services
signature.
Carried.
Page 10 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
d) Report No. CS12015-15, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Update #2 Age -Friendly Community Plan Project.
Motion No. C151209-23
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That Report No. CS12015-15, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Update #2 Age -Friendly Community Plan Project be received and
adopted.
2. That the Township of Oro-Medonte enter into an Agreement with Public Interest
Strategy & Communications as outlined in Report No. CS12015-15.
3. That the Mayor and Clerk be authorized to execute the said Agreement.
4. That Ruth Fountain and Wynne Fitz -Gerald be appointed to the Age -Friendly
Community Committee.
5. And That all the applicants, who expressed interest, be advised of Council's decision
under the Director, Corporate and Strategic Initiatives' signature.
Carried.
e) Report No. CS2015-24, Doug Irwin, Director, Corporate Services/Clerk re: Draft
Refreshment Stand By -Law No. 2015-212 [Refer to Item 15e)].
Motion No. C151209-24
Moved by Hall, Seconded by Macpherson
Be it resolved
1. That Report No. CS2015-024, Doug Irwin, Director, Corporate Services/Clerk re:
Draft Refreshment Stand By -Law No. 2015-212 be received and adopted.
2. That the amendments, as outlined in Report No. CS2015-024, be approved.
3. And that the appropriate by-law be brought forward for Council's consideration.
Carried.
f) Report No. RC2015-14, Shawn Binns, Director, Recreation & Community Services re:
Recreational Programing and Community Recreational Update.
Motion No. C151209-25
Moved by Jermey, Seconded by Crawford
Be it resolved that Report No. RC2015-14, Shawn Binns, Director, Recreation &
Community Services re: Recreational Programing and Community Recreational Update
be received for information.
Carried.
Page 11 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
g) Report No. RC2015-15, Shawn Binns, Director, Recreation & Community Services re:
Tender RC2015-T-03 Parks Turf Maintenance.
Motion No. C151209-26
Moved by Hall, Seconded by Macpherson
Be it resolved:
1. That Report No. RC2015-15, Shawn Binns, Director, Recreation & Community
Services re: Tender RC2015-T-03 Parks Turf Maintenance be received and
adopted.
2. That Tender Contract RC2015-T-03 Schedule "A" Parks - Grass Cutting and
Trimming be awarded to Telford Property Management.
3. That Tender Contract RC2015-T-03 Schedule "B" Parks — Fertilization and Aeration
be awarded to Telford Property Management.
4. That the appropriate by-laws be brought forward for Council's consideration.
5. And further that the bidding list be informed of Council's decision under the Director,
Recreation & Community Services' signature.
Carried.
h) Report No. RC2015-16, Shawn Binns, Director, Recreation & Community Services re:
Township Hall Board Manual.
Motion No. C151209-27
Moved by Crawford, Seconded by Jermey
Be it resolved that Report No. RC2015-16, Shawn Binns, Director, Recreation &
Community Services re: Township Hall Board Manual be received for information only.
Carried.
Page 12 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
i) Robin Dunn, CAO, correspondence received November 30, 2015 from Vinothini
Kajendran, Research Analyst, Municipal Programs and Education Branch, Ministry of
Municipal Affairs and Housing re: Notice, The Government of Ontario, Process for
Ministers' and Parliamentary Assistants' Delegations at the OGRA/ROMA Combined
Conference, Sunday February 21 — Wednesday February 24, 2016, Toronto.
Motion No. C151209-28
Moved by Macpherson, Seconded by Hall
Be it resolved
1. That the correspondence received November 30, 2015 from Vinothini Kajendran,
Research Analyst, Municipal Programs and Education Branch, Ministry of Municipal
Affairs and Housing and presented by Robin Dunn, CAO, re: Notice, The
Government of Ontario, Process for Ministers' and Parliamentary Assistants'
Delegations at the OGRA/ROMA Combined Conference, Sunday February 21 —
Wednesday February 24, 2016, Toronto be received.
2. And That the CAO arrange the delegations as deemed appropriate.
Carried.
j) Robin Dunn, CAO and Senior Management Team re: 2016 Budget Presentations and
Deliberations.
Confidential memorandum correspondence was distributed under separate cover.
Motion No. C151209-29
Moved by Crawford, Seconded by Jermey
Be it resolved that the presentations presented by Robin Dunn, CAO and Senior
Management Team re: 2016 Budget Presentations and Deliberations be received.
Carried.
Page 13 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
11. Reports of Members of Council:
a) Mayor H.S. Hughes re: correspondence dated November 26, 2015 from Oro-Medonte
Chamber of Commerce re: Thursday, December 17, 2015 Dinner Event, 7:00-9:00 p.m.,
Horseshoe Resort -Inn Steakhouse.
Motion No. C151209-30
Moved by Hall, Seconded by Macpherson
Be it resolved
1. That the correspondence dated November 26, 2015 from Oro-Medonte Chamber of
Commerce and presented by Mayor H.S. Hughes re: Thursday, December 17, 2015
Dinner Event, 7:00-9:00 p.m., Horseshoe Resort -Inn Steakhouse be received.
2. That Mayor H.S. Hughes, Deputy Mayor Hough and Councillors Jermey, Crawford
and Macpherson be authorized to attend.
3. And That the CAO's office RSVP accordingly.
Carried.
b) Mayor H.S. Hughes re: Application for Grant/Subsidy re: West Oro Baptist Church.
Council consented to permit John Abraham to speak on the matter.
Motion No. C151209-31
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That the correspondence dated November 26, 2015 from Krista Scaldwell, West Oro
Baptist Church and presented by Mayor H.S. Hughes re: Grant/Application for
Subsidy re: West Oro Baptist Church be received.
2. That the grant request in the amount of $1,000.00 be approved.
3. And That the Director, Recreation & Community Services advise the applicant and
proceed accordingly.
Carried.
Page 14 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
c) Councillor Jermey re: correspondence to Minister Ted McMeekin, Minister of Municipal Affairs
and Housing re: Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
Motion No. C151209-32
Moved by Jermey, Seconded by Crawford
Whereas the Council of The Corporation of the Township of Oro-Medonte recognizes that
pursuant to the Municipal Freedom of Information and Protection of Privacy Act ("MFIPPA'), it
has an obligation to provide a right of access to the public to information under its control, with
limited and specific exemptions and to protect the privacy of individuals with respect to their
personal information held by the Township;
And Whereas Ontario Regulation 823 issued under MFIPPA sets out the fees that may be
charged to and collected from those persons making a request for access to records;
And Whereas the amount of the fees set out in Ontario Regulation 823 were established over
20 years ago and have not been updated and do not reflect anywhere near the actual costs
incurred;
And Whereas such fees do not cover the actual costs incurred in responding to requests for
information and for providing access to records in accordance with the provisions of MFIPPA;
And Whereas in the last year the Township has incurred almost $60,000 in net costs, including
for computer forensic assistance and for legal advice, in responding to requests and in simply
issuing fee estimates for access to requested records;
And Whereas after considerable staff time and costs incurred to issue various fee estimates for
access to requested records, 3 fee estimates were appealed to the Information and Privacy
Commissioner of Ontario, pursuant to MFIPPA, and the requester subsequently chose not to
proceed with the appeals and chose to not proceed with any of the 3 requests;
And Whereas in such situations there is no mechanism in MFIPPA or in Ontario Regulation 823
that would allow the Township to recover any of the substantial fees incurred, leaving such
costs as a burden to the Township's taxpayers;
Now Therefore, the Council of The Corporation of the Township of Oro-Medonte resolves that
correspondence, under the Mayor's signature, be forwarded to the Minister of Municipal Affairs
and Housing to request a review and update of the fees provisions in MFIPPA and in Ontario
Regulation 823 to ensure that they are more reflective of current and actual costs incurred in
responding to requests for access to requested records and to ensure they include provisions
for the collection of all or part of the costs involved in preparing fee estimates for requesters;
And Further That such letter be circulated to County of Simcoe, Cities of Barrie and Orillia,
Simcoe County Municipalities, all other Ontario Municipalities, Patrick Brown, Simcoe North
MPP, the Association of Municipalities of Ontario and the Association of Municipal Managers,
Clerks and Treasurers of Ontario for their support.
Carried.
Page 15 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
d) Mayor Hughes, correspondence dated December 7, 2015 from Don Ross, Guest -
Curator, Orillia Museum of Art and History, Request for Letter of Support and
Endorsement, Grant Application for the 150th anniversary of both Canada and Orillia's
Incorporation.
Motion No. C151209-33
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the correspondence dated December 7, 2015 from Don Ross, Guest -Curator,
Orillia Museum of Art and History, Request for Letter of Support and Endorsement,
Grant Application for the 150th anniversary of both Canada and Orillia's
Incorporation and presented by Mayor Hughes be received.
2. And That a letter of support be sent under the Mayor's signature immediately.
Carried.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. Notice of Holiday Office Closure, 2015-2016.
2. First Impressions Community Exchange Presentation — Craighurst, Monday, December
14, 2015, 6:OOpm — 7:30pm, Abbott's of Craighurst (3239 Penetanguishene Road).
b) Correspondence dated November 30, 2015 from Linda Williamson, Director of
Communications, Office of the Ombudsman of Ontario re: Expansion of the Ombudsman's
Jurisdiction to Municipalities, January 1, 2016.
Staff Recommendation: Receive.
c) Correspondence dated November 18, 2015 from Mary Lynn West-Moynes, President and
CEO, Georgian College re: Letter of Appreciation.
Staff Recommendation: Receive.
d) Correspondence received December 2, 2015 from Kristin Thor, Treasurer, Huronia
Chapter of the OAS re: Letter of Appreciation.
Staff Recommendation: Receive.
e) Nottawasaga Valley Conservation Authority, minutes of October 23, 2015 and highlights of
November 27, 2015 meetings.
Staff Recommendation: Receive.
f) Minutes of Lake Simcoe Region Conservation Authority meeting held on October 23,
2015.
Staff Recommendation: Receive.
Page 16 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
g) Correspondence dated November 26, 2015 from Gary McNamara, President, Association
of Municipalities of Ontario (AMO), re: Contribution to the Lifeline Syria Fund.
Staff Recommendation: Receive.
Motion No. C151209-34
Moved by Crawford, Seconded by Jermey
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Notice of Holiday Office Closure, 2015-2016.
2. First Impressions Community Exchange Presentation — Craighurst, Monday,
December 14, 2015, 6:OOpm — 7:30pm, Abbott's of Craighurst (3239
Penetanguishene Road).
b) Correspondence dated November 30, 2015 from Linda Williamson, Director of
Communications, Office of the Ombudsman of Ontario re: Expansion of the
Ombudsman's Jurisdiction to Municipalities, January 1, 2016.
Received.
c) Correspondence dated November 18, 2015 from Mary Lynn West-Moynes,
President and CEO, Georgian College re: Letter of Appreciation.
Received.
d) Correspondence received December 2, 2015 from Kristin Thor, Treasurer, Huronia
Chapter of the OAS re: Letter of Appreciation.
Received.
e) Nottawasaga Valley Conservation Authority, minutes of October 23, 2015 and
highlights of November 27, 2015 meetings.
Received.
f) Minutes of Lake Simcoe Region Conservation Authority meeting held on October 23,
2015.
Received.
g) Correspondence dated November 26, 2015 from Gary McNamara, President,
Association of Municipalities of Ontario (AMO), re: Contribution to the Lifeline Syria
Fund.
Received.
Carried.
Page 17 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
13. Communications:
a) Partners/Outside Agencies 2016 Budget Requests:
1. Sustainable Severn Sound dated September 21, 2015;
2. Severn Sound Environmental Association dated October 29, 2015;
3. Barrie Area Physician Recruitment dated October 29, 2015;
4. Ontario's Lake Country dated November 6, 2015;
5. Orillia Physician Recruitment & Retention dated November 12, 2015.
Motion No. C151209-35
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the Partners/Outside Agencies 2016 Budget Requests for:
1. Sustainable Severn Sound dated September 21, 2015;
2. Severn Sound Environmental Association dated October 29, 2015;
3. Barrie Area Physician Recruitment dated October 29, 2015;
4. Ontario's Lake Country dated November 6, 2015;
5. Orillia Physician Recruitment & Retention dated November 12, 2015.
be received and referred to the 2016 budget deliberations
and that the following agencies be invited to the January 13, 2016 Council meeting to
present their budget requests:
• Barrie Detachment, Ontario Provincial Police;
• Ontario's Lake Country;
• Lake Simcoe Region Conservation Authority;
• Oro-Medonte Chamber of Commerce.
Carried.
b) Correspondence dated December 1, 2015 from Jennifer Whitley, Executive Director,
Ontario's Lake Country re: Low Impact Waterways Assessment Project 2015/16.
Motion No. C151209-36
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That the correspondence dated December 1, 2015 from Jennifer Whitley, Executive
Director, Ontario's Lake Country re: Low Impact Waterways Assessment Project
2015/16 be received.
2. And That the Township of Oro-Medonte supports the Ontario's Lake Country
initiatives re: Low Impact Waterways Assessment Project 2015/16.
Carried.
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Council Meeting Minutes — Wednesday, December 9, 2015.
c) Correspondence received November 27, 2015 from Lee Hanson, Annual Fund
Coordinator, Lake Simcoe Conservation Foundation re: 28th Annual Lake Simcoe
Conservation Foundation Dinner, Sponsorship and Ticket Order Information,
Wednesday, June 8, 2016.
Motion No. C151209-37
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the correspondence received November 27, 2015 from Lee Hanson, Annual
Fund Coordinator, Lake Simcoe Conservation Foundation re: 28th Annual Lake
Simcoe Conservation Foundation Dinner, Sponsorship and Ticket Order Information,
Wednesday, June 8, 2016 be received.
2. That Councillor Macpherson be authorized to attend.
3. And That the CAO's office RSVP accordingly.
Carried.
14. Notice of Motions:
None.
15. By -Laws:
a) By -Law No. 2015-186: By-law to Permit Hardwood Ski & Bike to operate an All -
Terrain Vehicle, Multi -Purpose Off -Highway Utility Vehicle, Off -Road Vehicle and/or
Recreational Off -Highway Vehicle on specific Highways within the Township of Oro-
Medonte for Emergency & Rescue Recovery Operations.
b) By -Law No. 2015-203: A By-law to Govern the Proceedings of Council and
Committees/Technical Support Groups of Council in the Township of Oro-Medonte
and to Repeal By-law Nos. 2014-194 and 2015-043 (Procedural By-law).
c) By-law No. 2015-208: A By-law to Amend By-law No. 2012-168, Being a By-law to
provide for the restricting and regulating of parking, standing and stopping on
highways or parts of highways under the jurisdiction of The Corporation of The
Township of Oro-Medonte "Parking By-law".
d) By -Law No. 2015-211: A by-law imposing special annual drainage rate upon land in
respect of which money is borrowed under the Tile Drainage Act.
e) By -Law No. 2015-212: Being a By-law to License and to Regulate Refreshment
Stands in the Township of Oro-Medonte. And to Repeal By-law No's. 2015-063 and
2015-122 Refreshment Stand By-law).
Page 19 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
f) By -Law No. 2015-213: A By-law to Authorize the Execution of An Agreement
Between The Corporation of the Township of Oro-Medonte and Carol Penny
Montgomery.
Motion No. C151209-38
Moved by Crawford, Seconded by Jermey
Be it resolved that
a) By -Law No. 2015-186: By-law to Permit Hardwood Ski & Bike to operate an All -
Terrain Vehicle, Multi -Purpose Off -Highway Utility Vehicle, Off -Road Vehicle and/or
Recreational Off -Highway Vehicle on specific Highways within the Township of Oro-
Medonte for Emergency & Rescue Recovery Operations.
b) By -Law No. 2015-203: A By-law to Govern the Proceedings of Council and
Committees/Technical Support Groups of Council in the Township of Oro-Medonte
and to Repeal By-law Nos. 2014-194 and 2015-043 (Procedural By-law).
c) By-law No. 2015-208: A By-law to Amend By-law No. 2012-168, Being a By-law to
provide for the restricting and regulating of parking, standing and stopping on
highways or parts of highways under the jurisdiction of The Corporation of The
Township of Oro-Medonte "Parking By-law".
d) By -Law No. 2015-211: A by-law imposing special annual drainage rate upon land in
respect of which money is borrowed under the Tile Drainage Act.
e) By -Law No. 2015-212: Being a By-law to License and to Regulate Refreshment
Stands in the Township of Oro-Medonte. And to Repeal By-law No's. 2015-063 and
2015-122 Refreshment Stand By-law).
f) By -Law No. 2015-213: A By-law to Authorize the Execution of An Agreement
Between The Corporation of the Township of Oro-Medonte and Carol Penny
Montgomery.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. Questions from the Public Clarifying an Agenda Item:
Council recessed at 1:00 p.m. and reconvened at 1:50 p.m.
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Council Meeting Minutes — Wednesday, December 9, 2015.
17. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C151209-39
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 1:50 p.m. to discuss
• acquisition/disposition of land (Block D, Plan M-118); (Access to Concession 8, East
Part Lot 26);
• personal matter affecting an identifiable individual (Committee Member);
Carried.
b) Motion to Rise and Report,, _
Motion No. C151209-40
C \,
Moved by Jermey, Seconded by Crawford
Be it resolved that we do now Rise at 2:30 p.m. and Report on the Closed Session
Items 4
d) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land
(Block D, Plan M-118).
e) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land
(Access to Concession 8, East Part Lot 26).
f) Robin Dunn, CAO re: Personal matters about an identifiable individual (Committee
Member).
Carried.
Refer to Items 4 d), e) and f).
18. Confirmation By -Law:
a) By -Law No. 2015-207: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, December 9, 2015.
Motion No. C151209-41
Moved by Macpherson, Seconded by Coutanche
Be it resolved that By -Law No. 2015-207: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, December 9, 2015 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 21 of 22
Council Meeting Minutes — Wednesday, December 9, 2015.
19.Adjournment:
a) Motion to Adjourn.
Motion No. C151209-42
Moved by Jermey, Seconded by Crawford
Be it resolved that we do now adjourn at 4:57 p.m.
Carried.
Page 22 of 22