12 16 2015 Sp Council Meeting Minutes 9:01 a.m.Township of
Proud Heritage, Exciting Future
Wednesday, December 16, 2015
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:01 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate
Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Donna Hewitt,
Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Hugh Murray, Fire Chief; Tamara
Obee, Manager, Human Resources, Health & Safety; Lisa McNiven,
Manager, Transportation Services; Curtis Shelswell, Chief Municipal Law
Enforcement Officer; Harold Daynard, Manager, Information Technology;
Michelle Jakobi, Operations Technologist; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk; Samah Othman, Supervisor,
Communications and Customer Service; Darcy Brooke-Bisschop,
Coordinator, Economic Development/Communications,
Also Helen MacRae, Paul Mondell
Present:
1. Call to Order - Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
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Special Council Meeting Minutes — Wednesday, December 16, 2015.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC151216-1
Moved by Jermey, Seconded by Crawford
Be it resolved that the agenda for the Special Council meeting of Wednesday,
December 16, 2015 be received and adopted.
Carried.
Motion No. SC151216-2
Moved by Crawford, Seconded by Jermey
Be it resolved that Rule 3.7 of Procedural By -Law No. 2014-194 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
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Special Council Meeting Minutes — Wednesday, December 16, 2015.
4. Reports of Municipal Officers:
a) Report No. TES2015-32, Jerry Ball, Director, Transportation & Environmental Services
re: Amendment to By-law No. 2015-115, Schedule K (Waste Water Treatment Rates)
[Refer to Item 5a)].
Council consented to permit Helen MacRae and Paul Monde[[, Skyline, to speak on the
matter.
Motion No. SC151216-3
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. TES2015-32, Jerry Ball, Director, Transportation & Environmental
Services re: Amendment to By-law No. 2015-115, Schedule K (Waste Water
Treatment Rates) be received and adopted.
2. That By -Law No. 2015-115, Fees & Charges By-law, Schedule K, Waste Water
Treatment, be amended to include the fee structure as determined by Skyline Utility
Services Inc. and outlined in staff report TES2015-28, October 28, 2015.
3. And That the Township will undertake a review of Waste Water rates with all
stakeholders before the end of March, 2016 with respect to the feasibility of a Waste
Water residential rate based on water usage.
Carried.
Council recessed at 12:12 p.m. and reconvened at 1:31 p.m.
b) Robin Dunn, CAO and Senior Management Team re: 2016 Budget Presentations and
Deliberations.
Motion No. SC151216-4
Moved by Crawford, Seconded by Jermey
Be it resolved that the correspondence presented by Robin Dunn, CAO and Senior
Management Team re: 2016 Budget Deliberations be received.
Carried.
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Special Council Meeting Minutes — Wednesday, December 16, 2015.
5. By -Laws:
a) By -Law No. 2015-217: A By-law to Amend By-law No. 2015-115, "A By-law of The
Corporation of the Township of Oro-Medonte to provide for the imposition of fees or
charges (Fees and Charges By-law).
Motion No. SC151216-5
Moved by Crawford, Seconded by Jermey
Be it resolved that By -Law No. 2015-217: A By-law to Amend By-law No. 2015-115, "A
By-law of The Corporation of the Township of Oro-Medonte to provide for the imposition
of fees or charges (Fees and Charges By-law) be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
6. Questions from the Public Clarifying an Agenda Item:
7. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC151216-6
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 10:26 a.m. to discuss
- litigation affecting the municipality (Unopened Road Allowance).
Carried.
b) Motion to Rise and Report.
Motion No. SC151216-7
Moved by Jermey, Seconded by Crawford
Be it resolved that we do now Rise at 10:54 a.m. and Report on the Closed Session
Item 7c) Robin Dunn, CAO re: Litigation affecting the municipality (Unopened Road
Allowance).
Carried.
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Special Council Meeting Minutes — Wednesday, December 16, 2015.
c) Robin Dunn, CAO re: Litigation affecting the municipality (Unopened Road Allowance).
Motion No. SC151216-8
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and Jerry
Ball, Director, Transportation & Environmental Services re: Litigation affecting the
municipality (Unopened Road Allowance) be received.
2. And That staff be authorized to proceed as outlined and directed.
Carried.
8. Confirmation By -Law:
a) By -Law No. 2015-214: Being a by-law to confirm the proceedings of the Special
Council meeting held on Wednesday, December 16, 2015.
Motion No. SC151216-9
Moved by Crawford, Seconded by Jermey
Be it resolved that By -Law No. 2015-214: Being a by-law to confirm the proceedings of
the Special Council meeting held on Wednesday, December 16, 2015 be read a first,
second and third time, passed, be engrossed by the Clerk, signed and sealed by the
Mayor.
Carried.
9. Adjournment:
a) Motion to Adjourn.
Motion No. SC151216-10
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now adjourn at 3:31 p.m.
Carried.
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