12 16 2015 Sp Council Meeting Minutes 3:39 a.m.Township of
Proud Heritage, Exciting Future
Wednesday, December 16, 2015
The Township of Oro-Medonte
Special Council Meeting Minutes
Neufeld Room
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 3:39 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate
Present: Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Curtis Shelswell, Chief Municipal
Law Enforcement Officer; Samah Othman, Supervisor, Communications
and Customer Service
Also None.
Present:
1. Call to Order- Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC151216-1
Moved by Hall, Seconded by Jermey
Be it resolved that the agenda for the Special Council meeting of Wednesday,
December 16, 2015 be received and adopted.
Carried.
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Special Council Meeting Minutes — Wednesday, December 16, 2015.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on Item 4d) Robin Dunn, CAO re:
Litigation affecting the municipality (Burl's Creek) as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June and September 2015
Automotive Flea Market and anticipates continuing to work for the former owner. Mayor
Hughes subsequently learned that the application for zoning impacts the former owner.
The former owner has an agreement to continue operating the Flea Market on lands
within the zoning application. Hence, the financial impact for his grandson is extended
by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not
present for Item 4d) and did not participate in the discussion or vote on this item.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC151216-2
Moved by Hall, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 3:40 p.m. to discuss
• litigation affecting the municipality (Line 14); (Burl's Creek).
Carried.
b) Motion to Rise and Report.
Motion No. SC151216-3
Moved by Hall, Seconded by Coutanche
Be it resolved that we do now Rise at 4:49 p.m. and Report on the Closed Session
Items 4
c) Robin Dunn, CAO re: Litigation affecting the municipality (Line 14).
d) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
Carried.
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Special Council Meeting Minutes — Wednesday, December 16, 2015.
c) Robin Dunn, CAO re: Litigation affecting the municipality (Line 14).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Curtis Shelswell, Chief Municipal Law
Enforcement Officer; Samah Othman, Supervisor, Communications and Customer
Service.
Motion No. SC151216-4
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That the confidential correspondence dated December 11, 2015 and presented by
Robin Dunn, CAO re: Litigation affecting the municipality (Line 14) be received.
2. And That staff proceed as discussed.
Carried.
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Special Council Meeting Minutes —Wednesday, December 16, 2015.
d) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
Mayor H.S. Hughes declared a pecuniary interest on Item 4d) Robin Dunn, CAO re:
Litigation affecting the municipality (Burl's Creek) as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June and September 2015
Automotive Flea Market and anticipates continuing to work for the former owner. Mayor
Hughes subsequently learned that the application for zoning impacts the former owner.
The former owner has an agreement to continue operating the Flea Market on lands
within the zoning application. Hence, the financial impact for his grandson is extended
by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not
present for Item 4d) and did not participate in the discussion or vote on this item.
Deputy Mayor Hough assumed the Chair.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Curtis Shelswell, Chief
Municipal Law Enforcement Officer; Samah Othman, Supervisor, Communications and
Customer Service.
Motion No. SC151216-5
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re: Litigation
affecting the municipality (Burl's Creek) be received.
2. And That the matter be brought forward to the December 22, 2015 Special Council
meeting for further discussion.
Carried.
5. Questions from the Public Clarifying an Agenda Item:
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Special Council Meeting Minutes — Wednesday, December 16, 2015.
6. Confirmation By -Law:
a) By -Law No. 2015-218: Being a by-law to confirm the proceedings of the Special
Council meeting held on Wednesday, December 16, 2015.
Motion No. SC151216-6
Moved by Crawford, Seconded by Hall
Be it resolved that By -Law No. 2015-218: Being a by-law to confirm the proceedings of
the Special Council meeting held on Wednesday, December 16, 2015 be read a first,
second and third time, passed, be engrossed by the Clerk, signed and sealed by the
Mayor.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC151216-7
Moved by Hall, Seconded by Crawford
Be it resolved that we do now adjourn at 4:51 p.m.
ayor, H.S. ughes
Carried.
Carried.
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