Loading...
11 25 2015 Council Meeting Minutes...ms►'`µ , LIVES —�r..�. T( I' o� Proud Heritage, ExcititW Future Wednesday, November 25, 2015 The Township of Oro-Medonte Council Meeting Minutes Council Chambers 2014-2018 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Barbara Coutanche Councillor Scott Macpherson Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Time: 6:00 p.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director, Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate Services/Clerk; Jerry Ball, Director, Transportation & Environmental Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Hugh Murray, Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Lisa McNiven, Manager, Transportation Services; Marie Brissette, Executive Assistant Mayor & Council/Special Project Coordinator Also Present: Ann Truyens, Sue Roehner, Ken Hashizume, Chris Ellsmere, Pat Campbell, Nicole McCahon, Kim Fedderson, Doug West, Ian Woods 1. Call to Order- Private Prayer/Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C151125-1 Moved by Coutanche, Seconded by Macpherson Be it resolved that the agenda for the Council meeting of Wednesday, November 25, 2015 be received and adopted. Carried. Page 1 of 15 Council Meeting Minutes — Wednesday, November 25, 2015. 3. Disclosure of Pecuniary Interest: Mayor H.S. Hughes declared a pecuniary interest on Item 4c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek). as his grandson, who is now a teenager, has lived in his household continuously since he was 6 months old. His biological parents do not. He began employment with the former owner of Burl's Creek in September, 2014. His grandson worked at the June and September 2015 Automotive Flea Market and anticipates continuing to work for the former owner. Mayor Hughes subsequently learned that the application for zoning impacts the former owner. The former owner has an agreement to continue operating the Flea Market on lands within the zoning application. Hence, the financial impact for his grandson is extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present for Item 4c) and did not participate in the discussion or vote on this item. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C151125-2 Moved by Crawford, Seconded by Jermey Be it resolved that we do now go in Closed Session at 6:01 p.m. to discuss • personal matter affecting an identifiable individual (Lakeshore Promenade, Plan 626); • litigation affecting the municipality (Burl's Creek); • solicitor -client privilege (Municipal Capital Facility); • acquisition/disposition of land (5 Valleycrest Drive). Carried. b) Motion to Rise and Report. Motion No. C151125-3 Moved by Macpherson, Seconded by Coutanche Be it resolved that we do now Rise at 6:30 p.m. and Recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4 c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek). d) Robin Dunn, CAO re: Solicitor -client privilege (Municipal Capital Facility); e) Doug Irwin, Director, Corporate Services/Clerk re: Personal matter affecting an identifiable individual (Lakeshore Promenade, Plan 626). f) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (5 Valleycrest Drive). Carried. Page 2 of 15 Council Meeting Minutes — Wednesday, November 25, 2015. c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek). Mayor H.S. Hughes declared a pecuniary interest on Item 4c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek). as his grandson, who is now a teenager, has lived in his household continuously since he was 6 months old. His biological parents do not. He began employment with the former owner of Burl's Creek in September, 2014. His grandson worked at the June and September 2015 Automotive Flea Market and anticipates continuing to work for the former owner. Mayor Hughes subsequently learned that the application for zoning impacts the former owner. The former owner has an agreement to continue operating the Flea Market on lands within the zoning application. Hence, the financial impact for his grandson is extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present for Item 4c) and did not participate in the discussion or vote on this item. Deputy Mayor Hough assumed the Chair. The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director, Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate Services/Clerk; Jerry Ball, Director, Transportation & Environmental Services; Donna Hewitt, Director, Corporate & Strategic Initiatives. Motion No. C151125-4 Moved by Jermey, Seconded by Crawford Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek) be received. Carried. Mayor H.S. Hughes assumed the Chair. d) Robin Dunn, CAO re: Solicitor -client privilege (Municipal Capital Facility). The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director, Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate Services/Clerk; Jerry Ball, Director, Transportation & Environmental Services; Donna Hewitt, Director, Corporate & Strategic Initiatives. Motion No. C151125-5 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the confidential correspondence dated November 23 and 25, 2015 and presented by Robin Dunn, CAO re: Solicitor -client privilege (Municipal Capital Facility) be received. 2. And That staff report back before the end of 2015. Carried. Page 3 of 15 Council Meeting Minutes — Wednesday, November 25, 2015. e) Doug Irwin, Director, Corporate Services/Clerk re: Personal matter affecting an identifiable individual (Lakeshore Promenade, Plan 626). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate Services/Clerk. Motion No. C151125-6 Moved by Crawford, Seconded by Jermey Be it resolved 1. That Confidential Report No. CS2015-20 Doug Irwin, Director, Corporate Services/Clerk re: Personal mater affecting an identifiable individual (Lakeshore Promenade, Plan 626) be received and adopted. 2. That Option #1 as outlined in Confidential Report No. CS2015-20 be approved. 3. And that the property owner be advised of Council's decision under the Director, Corporate Services/Clerk's signature. Carried. f) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (5 Valleycrest Drive). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate Services/Clerk. Motion No. C151125-7 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That Confidential Report No. CS2015-19, Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (5 Valleycrest Drive) be received and adopted. 2. That Option #1 as outlined in Confidential Report No. CS2015-19 be approved. 3. And that the applicant be advised of Council's decision under the Director, Corporate Services/Clerk's signature. Carried. Page 4 of 15 Council Meeting Minutes — Wednesday, November 25, 2015. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Thursday, November 12, 2015. Motion No. C151125-8 Moved by Jermey, Seconded by Crawford Be it resolved that the draft minutes of the Council meeting held on Thursday, November 12, 2015 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: a) Correspondence dated November 1, 2015 from Jon Popple, President, Municipal Law Enforcement Officers' Association of Ontario (MLEOA), re: Successful Completion of Municipal Law Enforcement Officer Certified [MLEO (C)] Designation for Robert Belsey. Motion No. C151125-9 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the correspondence dated November 1, 2015 from Jon Popple, President, Municipal Law Enforcement Officers' Association of Ontario (MLEOA), re: Successful Completion of Municipal Law Enforcement Officer Certified [MLEO (C)] Designation for Robert Belsey be received. 2. And that Rob Belsey be recognized accordingly under the Mayor's signature. Carried. 7. Public Meetings: None. Page 5 of 15 Council Meeting Minutes — Wednesday, November 25, 2015. 8. Deputations: a) Pat Campbell, President and CEO, Orillia Soldiers' Memorial Hospital (OSMH) re: Update on OSMH's Activities and Direction. Motion No. C151125-10 Moved by Crawford, Seconded by Jermey Be it resolved that the correspondence dated July 21, 2015 and PowerPoint presentation presented by Pat Campbell, President and CEO, Orillia Soldiers' Memorial Hospital (OSMH) and Nicole McCahon, Executive Director, OSMH Foundation re: Update on OSMH's Activities and Direction be received. Carried. b) Dr. Kim Fedderson, Principal, Orillia Campus, Lakehead University re: Lakehead University in Simcoe County. Motion No. C151125-11 Moved by Macpherson, Seconded by Coutanche Be it resolved that the correspondence dated October 14, 2015 and PowerPoint presentation presented by Dr. Kim Fedderson, Principal, and Dr. Doug West, Lakehead University, Orillia Campus re: Lakehead University in Simcoe County be received. Carried. c) Chris Ellsmere re: Unopened Road Allowance, Line 1 North, South of Horseshoe Valley Road West. Motion No. C151125-12 Moved by Macpherson, Seconded by Hall Be it resolved 1. That the correspondence received November 19, 2015 from Chris Ellsmere re: Unopened Road Allowance, Line 1 North, South of Horseshoe Valley Road West be received. 2. That staff proceed with the installation of limestone on the subject section of Line 1 North, South of Horseshoe Valley Road West. 3. That the 2015 loose top maintenance budget allocation be over expended. 4. And That Mr. Ellsmere will be responsible for the ongoing maintenance of the road section. Carried. Page 6 of 15 Council Meeting Minutes — Wednesday, November 25, 2015. 9. Identification From the Public of an Agenda Item of Interest: 10. Reports of Municipal Officers: a) Report No. FD 2015-02, Hugh Murray, Fire Chief re: Results for Vehicle Quotation: 1- 1/2 Ton Pickup, Extended Cab - 4 Wheel Drive. Motion No. C151125-13 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That Report No. FD2015-02, Hugh Murray, Fire Chief re: Results for Vehicle Quotation: 1-1/2 Ton Pickup, Extended Cab, 4 Wheel Drive be received and adopted. 2. That the Vehicle Quotation for one 2016 1/2 Ton Pickup, 4 Wheel Drive -Extended Cab be awarded, in the amount of $28,299.00 plus applicable taxes, to Thor Motors, Orillia. 3. And That the dealerships that submitted a Quotation be advised of Council's decision under the Fire Chief's signature. Carried. b) Report No. CS12015-13, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Elected Officials' Itineraries. Motion No. C151125-14 Moved by Crawford, Seconded by Jermey Be it resolved 1. That Report No. CS12015-13, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Elected Officials' Itineraries be received and adopted. 2. That Alternative A, as outlined in Report No. CS12015-13, be implemented. 3. And That the Director, Corporate & Strategic Initiatives report back at the end of the 3 month trial period. Carried. Page 7 of 15 Council Meeting Minutes — Wednesday, November 25, 2015. c) Report No. CS12015-14, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update — October 2015. Motion No. C 151125-15 Moved by Macpherson, Seconded by Coutanche Be it resolved that Report No. CS12015-14, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update — October 2015 be received for information only. Carried. d) Report No. TES2015-27, Jerry Ball, Director, Transportation & Environmental Services re: Municipal Drain No. 7 — Request for Maintenance. Motion No. C151125-16 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Report No. TES2015-27, Jerry Ball, Director, Transportation & Environmental Services re: Municipal Drain No. 7 — Request for Maintenance be received and adopted. 2. That a report by staff be completed to look at options for the appointment of a future Township Drainage Superintendent. 3. That RJ Burnsides be authorized to prepare a public information meeting with Township staff for maintenance issues on Drain No. 7. 4. And That the property owners originally assessed to benefit from Drain No. 7 be advised of Council's decision, and the public meeting, under the Director, Transportation & Environmental Services' signature. Carried. e) Report No. TES2015-29, Jerry Ball, Director, Transportation & Environmental Services re: Generator for Horseshoe Highlands. Motion No. C151125-17 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That Report No. TES2015-29'Jerry Ball, Director, Transportation & Environmental Services re: Generator for Horseshoe Highlands be received and adopted. 2. That the 2016 capital budget allocation for a generator at Horseshoe Highlands be increased to $225,000 for consideration during the 2016 budget deliberations. Carried. Page 8 of 15 Council Meeting Minutes — Wednesday, November 25, 2015. f) Report No. TES2015-30, Jerry Ball, Director, Transportation & Environmental Services re: Warminster Watermain Replacement. Motion No. C151125-18 Moved by Crawford, Seconded by Jermey Be it resolved 1. That Report No. TES2015-30, Jerry Ball, Director, Transportation & Environmental Services re: Warminster Watermain Replacement be received and adopted. 2. That the 2016 capital budget allocation for the Warminster Watermain Replacement be increased to $800,000 for consideration during the 2016 budget deliberations. 3. And That the Director, Transportation & Environmental Services advise B&J Contracting of a provisional award subject to ratification of the funds during the 2016 budget deliberations. Carried. g) Doug Irwin, Director, Corporate Services/Clerk, memorandum dated November 25, 2015 re: Proposed Amendments to the Procedural By -Law. Motion No. C151125-19 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the memorandum dated November 25, 2015 from Doug Irwin, Director, Corporate Services/Clerk re: Proposed Amendments to the Procedural By -Law be received and adopted. 2. And That a report with recommendations be brought forward for Council's consideration to the Special Council scheduled on December 3, 2015, with the intent to bring forward an updated draft Procedural By -Law to Council's regularly scheduled meeting of December 9, 2015. Carried. h) Robin Dunn, CAO re: 2016 Corporate Realignment. Motion No. C151125-20 Moved by Jermey, Seconded by Crawford Be it resolved that the presentation dated November 25, 2015 and presented by Robin Dunn, CAO re: 2016 Corporate Realignment be received. Carried. Page 9 of 15 Council Meeting Minutes — Wednesday, November 25, 2015. 11. Reports of Members of Council: a) Mayor H.S. Hughes, re: Building Hope Initiative. Motion No. C151125-21 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the Building Hope Overview dated November 2015 and presented by Mayor H.S. Hughes be received. 2. And That a letter supporting, in principle, the Building Hope Initiative, be forwarded under the Mayor's signature. Carried. 12. Consent Agenda: a) Announcements of Interest to the Public: 1. 3rd Annual Christmas in Craighurst, Saturday, November 28, 2015, 11:00 a.m. - 3:00 p.m. 2. Candle Light Stroll & Tree Lighting Ceremony, Friday, December 4, 2015, Candle Light Walk - 6:30 p.m., Tree Lighting - 8:00 p.m., Horseshoe Resort, Highlands Clubhouse, 1101 Horseshoe Valley Road West. 3. Moonstone Santa Claus Parade, Sunday, December 6, 2015, 1:00 p.m. 4. Warminster Santa Claus Parade, Sunday, December 20, 2015, 2:00 p.m. b) Correspondence dated October 30, 2015 from Ernie Hardeman, MPP, Oxford re Official Report of Debates (Hansard). Staff Recommendation: Receive. c) Correspondence from Lake Simcoe Regional Airport re: 2015 Annual Update. Staff Recommendation: Receive. Page 10 of 15 Council Meeting Minutes — Wednesday, November 25, 2015. Motion No. C151125-22 Moved by Crawford, Seconded by Jermey Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. 3rd Annual Christmas in Craighurst, Saturday, November 28, 2015, 11:00 a.m. - 3:00 p.m. 2. Candle Light Stroll & Tree Lighting Ceremony, Friday, December 4, 2015, Candle Light Walk - 6:30 p.m., Tree Lighting - 8:00 p.m., Horseshoe Resort, Highlands Clubhouse, 1101 Horseshoe Valley Road West. 3. Moonstone Santa Claus Parade, Sunday, December 6, 2015, 1:00 p.m. 4. Warminster Santa Claus Parade, Sunday, December 20, 2015, 2:00 p.m. b) Correspondence dated October 30, 2015 from Ernie Hardeman, MPP, Oxford re Official Report of Debates (Hansard). Received. c) Correspondence from Lake Simcoe Regional Airport re: 2015 Annual Update. Received. Carried. Page 11 of 15 Council Meeting Minutes — Wednesday, November 25, 2015. 13. Communications: a) Correspondence dated October 30 and November 12, 2015 from Ian Woods, The Owners' Realtor and Ms. Winter Forbes, Manager, Combustion Research Canada Environmental Inc. re: Request for Interest Relief on Taxes Owing by CRC Environmental Inc. [deferred from November 12, 2015 Council meeting]. Council consented to permit Ian Woods, to speak to the matter. Confidential memorandum correspondence from the November 12, 2015 Council meeting was distributed to council under separate cover. Motion No. C151125-23 (Amendment) Moved by Jermey, Seconded by Hough Be it resolved that the motion with respect to the correspondence dated October 30 and November 12, 2015 and presented by Ian Woods, The Owners' Realtor, Combustion Research Canada Environmental Inc. re: Request for Interest Relief on Taxes Owing by CRC Environmental Inc. be amended to add after "be approved": "on the condition that the sale of the property occurs as planned before February 1, 2016. And that the full indebtedness be paid to the Township upon closing." Carried. Motion No. C151125-24 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the correspondence dated October 30 and November 12, 2015 and presented by Ian Woods, The Owners' Realtor and Ms. Winter Forbes, Manager, Combustion Research Canada Environmental Inc. re: Request for Interest Relief on Taxes Owing by CRC Environmental Inc. be received. 2. That the request to waive the interest in the amount of $9,330.99 be approved on the condition that the sale of the property occurs as planned before February 1, 2016 and that the full indebtedness be paid to the Township upon closing. 3. And That the Finance Department proceed accordingly. Carried As Amended. Page 12 of 15 Council Meeting Minutes — Wednesday, November 25, 2015. b) Correspondence received November 13, 2015 from Paul Legault, Administrative Assistant, Orillia District Chamber of Commerce re: Orillia District Chamber of Commerce, 126th Annual Dinner, Fern Resort, Thursday, January 21, 2016. Motion No. C151125-25 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the correspondence received November 13, 2015 from Paul Legault, Administrative Assistant, Orillia District Chamber of Commerce re: Orillia District Chamber of Commerce, 126th Annual Dinner, Fern Resort, Thursday, January 21, 2016 be received. 2. That Councillors Macpherson, and Jermey be authorized to attend. 3. And that the CAO's office RSVP accordingly. Carried. 14. Notice of Motions: None. 15. By -Laws: a) By -Law No. 2015-195: A By-law to authorize the execution of a Tax Arrears Extension Agreement. b) By -Law No. 2015-196: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Harold John Regan and Susanne Marie Regan And Repeal By-law No. 2010-176. c) By -Law No. 2015-200: A By-law to remove the Holding symbol On lands described as follows: Part of Lot 1 & Part of Lot 2, Concession 3, being Parts 1 & 2, Plan 51 R- 22624 except Parts 1 & 2, Plan 51 R-32830 and Part of the E 1/2 and Part of the W 1/2 Lot 1, Concession 3 being Parts 5, 6, 7, 46 & 49, Plan 51 R-32830, and except for Part 1 on Plan 51 R-39832, all in the Geographic Township of Medonte, Township of Oro-Medonte. d) By -Law No. 2015-201: Being a By-law to Authorize the Execution of an Agreement for Fire Dispatch Services between the Township of Oro-Medonte and the City of Orillia and to Repeal By -Law No. 2012-207. Page 13 of 15 Council Meeting Minutes — Wednesday, November 25, 2015. e) By -Law No. 2015-202: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Mina Korman, Ian Korman and Ita Pechenick. Motion No. C151125-26 Moved by Macpherson, Seconded by Coutanche Be it resolved that a) By -Law No. 2015-195: A By-law to authorize the execution of a Tax Arrears Extension Agreement. b) By -Law No. 2015-196: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Harold John Regan and Susanne Marie Regan And Repeal By-law No. 2010-176. c) By -Law No. 2015-200: A By-law to remove the Holding symbol On lands described as follows: Part of Lot 1 & Part of Lot 2, Concession 3, being Parts 1 & 2, Plan 51 R- 22624 except Parts 1 & 2, Plan 51 R-32830 and Part of the E 1/2 and Part of the W 1/2 Lot 1, Concession 3 being Parts 5, 6, 7, 46 & 49, Plan 51 R-32830, and except for Part 1 on Plan 51 R-39832, all in the Geographic Township of Medonte, Township of Oro-Medonte. d) By -Law No. 2015-201: Being a By-law to Authorize the Execution of an Agreement for Fire Dispatch Services between the Township of Oro-Medonte and the City of Orillia and to Repeal By -Law No. 2012-207. e) By -Law No. 2015-202: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Mina Korman, Ian Korman and Ita Pechenick. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. Questions from the Public Clarifying an Agenda Item: 17. Closed Session Items (Unfinished Items): None. Page 14 of 15 Council Meeting Minutes — Wednesday, November 25, 2015. 18. Confirmation By -Law: a) By -Law No. 2015-197: Being a By -Law to confirm the proceedings of the Council meeting held on Wednesday, November 25, 2015. Motion No. C151125-27 Moved by Crawford, Seconded by Jermey Be it resolved that By -Law No. 2015-197: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 25, 2015 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19.Adjournment: a) Motion to Adjourn. Motion No. C151125-28 Moved by Coutanche, Seconded by Macpherson Be it resolved that we do now adjourn at 9:50 p.m. Carried. Page 15 of 15