12 03 2015 Sp Council Meeting MinutesTownship Of
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Proud Heritge, Exciting Future
Thursday, December 3, 2015
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough (arrived @ 10.07 a.m.)
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 10:02 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate
Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Donna Hewitt,
Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Hugh Murray, Fire Chief; Tamara
Obee, Manager, Human Resources, Health & Safety; Lisa McNiven,
Manager, Transportation Services; Fred MacGregor, Manager,
Environmental Services; Michelle Jakobi, Operations Technologist;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Derek Witlib,
Manager, Planning Services; Bonnie McPhee, Coordinator, Human
Resources; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications; Helga Abbott, Emergency Services
Administrative Assistant; Jen Jermey, Records Clerk; Jody Johnson, Aird
& Berlis LLP; Murray Davison, Paterson MacDougall, LLP
Also Sheila Craig
Present:
1. Call to Order- Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
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Special Council Meeting Minutes — Thursday, December 3, 2015.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC151203-1
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the agenda for the Special Council meeting of Thursday, December
3, 2015 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Motion No. SC151203-2
Moved by Jermey, Seconded by Crawford
Be it resolved that Rule 3.7c) of Procedural By-law 2014-194 be suspended in order to
allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC151203-3
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 10:05 a.m. to discuss
Labour relations/employee negotiations (Corporate Realignment).
Carried.
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Special Council Meeting Minutes — Thursday, December 3, 2015.
b) Motion to Rise and Report.
Motion No. SC151203-4
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now Rise at 10:21 a.m. and Recess until 10:30 a.m. at which
time we shall Report on the Closed Session Items 4c) Robin Dunn, CAO re: Labour
relations/employee negotiations (Corporate Realignment).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Corporate Realignment).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk.
Motion No. SC151203-5
Moved by Jermey, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
re: Labour relations/employee negotiations (Corporate Realignment) be received.
Carried.
5. Reports of Municipal Officers:
a) Jody Johnson, Partner, Aird & Berlis LLP, Education or training of members re:
Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
A PowerPoint presentation was presented.
Motion No. SC151203-6
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the PowerPoint presentation dated December 3, 2015 and presented
by Jody Johnson, Partner, Aird & Berlis LLP, Education or training of members re:
Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) be received.
Carried.
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Special Council Meeting Minutes —Thursday, December 3, 2015.
b) Report No. CS2015-23, Doug Irwin, Director, Corporate Services/Clerk re: Municipal
Freedom of Information and Protection of Privacy Act (MFIPPA) Request Summary.
Motion No. SC151203-7
Moved by Crawford, Seconded by Jermey
Be it resolved that Report No. CS2015-23, Doug Irwin, Director, Corporate
Services/Clerk re: Municipal Freedom of Information and Protection of Privacy Act
(MFIPPA) Summary Report be received for information only.
Carried.
Council recessed at 12:40 p.m. and reconvened at 1:18 p.m.
c) Report No. CS2015-18, Doug Irwin, Director, Corporate Services/Clerk re: Proposed
Amendments to the Procedural By -Law.
Motion No. SC151203-8
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. CS2015-18, Doug Irwin, Director, Corporate Services/Clerk re:
Proposed Amendments to the Procedural By-law be received and adopted.
2. And That the Clerk bring forward a draft Procedural By-law which incorporates the
recommendations contained within Report CS2015-18, and as discussed, to the
December 9, 2015 Council meeting for consideration.
Carried.
d) Robin Dunn, CAO re: Draft 2016 Capital and Operating Budget Overview and Risk
Management.
This item was withdrawn during the meeting.
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Special Council Meeting Minutes — Thursday, December 3, 2015.
e) J. Murray Davison, Paterson MacDougall, LLP, Education or training of members re:
Maintenance Standards and Risk Management.
A PowerPoint presentation was presented.
Motion No. SC151203-9
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the presentation presented by J. Murray Davison, Paterson
MacDougall, LLP, Education or training of members re: Maintenance Standards and
Risk Management be received.
Carried.
6. Questions from the Public Clarifying an Agenda Item:
7. Confirmation By -Law:
a) By -Law No. 2015-198: Being a by-law to confirm the proceedings of the Special
Council meeting held on Thursday, December 3, 2015.
Motion No. SC151203-10
Moved by Crawford, Seconded by Jermey
Be it resolved that By -Law No. 2015-198: Being a by-law to confirm the proceedings of
the Special Council meeting held on Thursday, December 3, 2015 be read a first,
second and third time, passed, be engrossed by the Clerk, signed and sealed by the
Mayor.
Carried.
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Special Council Meeting Minutes — Thursday, December 3, 2015.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC151203-11
Moved by Coutanche, Seconded by Macpherson
Be it resolved that we do now adjourn at 4:40 p.m.
Carried.
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