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12 03 2015 SpCouncil Agenda The Township of Oro-Medonte Special Council Meeting Agenda Council Chambers Thursday, December 3, 2015 10:00 a.m. - Closed Session 10:30 a.m. - Open Session Page 1.Call to Order - Private Prayer/Moment of Reflection: 2.Adoption of Agenda: a) Motion to Adopt the Agenda. 3.Disclosure of Pecuniary Interest: 4.Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Corporate Realignment). 5.Reports of Municipal Officers: 3 - 59a) Jody Johnson, Partner, Aird & Berlis LLP, Education or training of members re: Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). 60 - 65 b) Report No. CS2015-23, Doug Irwin, Director, Corporate Services/Clerk re: Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) Request Summary. 66 - 103 c) Report No. CS2015-18, Doug Irwin, Director, Corporate Services/Clerk re: Proposed Amendments to the Procedural By-Law. d) Robin Dunn, CAO re: Draft 2016 Capital and Operating Budget Overview and Risk Management \[Item withdrawn during meeting\]. 104 - 116 e) J. Murray Davison, Paterson MacDougall, LLP, Education or training of members re: Maintenance Standards and Risk Management. 6.Questions from the Public Clarifying an Agenda Item: Page 1 of 117 Council Meeting Agenda - December 03, 2015 7.Confirmation By-Law: 117 a) By-Law No. 2015-198: Being a by-law to confirm the proceedings of the Special Council meeting held on Thursday, December 3, 2015. 8.Adjournment: a) Motion to Adjourn. Page 2 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 3 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Information and Protection of Privacy Act Municipal Freedom of Page 4 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 5 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 6 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 7 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... TorontoPoliceServicesBoardv.Ontario(Information& PrivacyCommissioner) Page 8 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... “…the city failed to take into account exercising its discretion; specifically, the possible public interest. On this ” basis alone, I would have required the city to re-exercise its discretion a relevant consideration in Page 9 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 10 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 11 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 12 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 13 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 14 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 15 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 16 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 17 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 18 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Order M-893 Page 19 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 20 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 21 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 22 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 23 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 24 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Order M -197 Order MO-2058 Page 25 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Order MO-2771 Page 26 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 27 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 28 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 29 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 30 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Reference re MIFPPA Page 31 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Refers also to Township’s Confidentiality Obligations to maintain confidentiality Statement (POL-HR-2.02) Pages 4 & 5 Page 32 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 33 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 34 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 35 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Order MO-2842 Page 36 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Order MO-2652-1 Page 37 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 38 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 39 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 40 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 41 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 42 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 43 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 44 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 45 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 46 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 47 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 48 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 49 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 50 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 51 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 52 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Public Sector and MPP Accountability Ombudsman and Transparency Act Act Page 53 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Ombudsman Act Page 54 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 55 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 56 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 57 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 58 of 117 5.a) Jody Johnson, Partner, Aird & Berlis LLP, Education or ... Page 59 of 117 5.b) Report No. CS2015-23, Doug Irwin, Director, Corporate S... Page 60 of 117 5.b) Report No. CS2015-23, Doug Irwin, Director, Corporate S... This report will outline the various MFIPPA Requests for information which have been completed in 2015, excluding requests for personal information about the requestor held by the institution. Analysis: In accordance with MFIPPA, Council has designated the Clerk as the head of the institution for the purposes of the Act. Request Summary of Request No. 2014-07 Copies of every record, regardless how recorded, associated with the 01 properties under ownership of lease of the previous and current owners of Burl's Creek Family Event Park (BCFEP) in Lots 21, 22 and 23, Conc. 8 and Lots 22 and 23 in Conc. 9 for the period between December 31, 2012 and January 19, 2015 and forthcoming until January 1, 2017; including, but not limited to: • cell phone financial billing statements and text message records between any representative of Oro-Medonte, Township legal counsel and consultants, and representatives of BCFEP • cell phone financial billing statements and text message records between any representatives of Oro-Medonte, Township legal counsel and consultants, and members of the public, Conservation Authority, County of Simcoe, various Ministries or government agencies • billing statements from any lawyer retained by Oro-Medonte for services provided related previous, ongoing and proposed activities on the pro erties 2015-01 Copy of information for any illegal drug activity, for example a grow o eration at 3 George Street. 2015-02 Examination of all original e-mails sent or received by [a named Township employee] regarding Lots 21, 22, 23 in Conc. 9 and Lots 22 and 23 in Conc. 9 from October 1, 2014 to February 28, 2015. 2015-03 Examination of all original e-mails sent or received by [a named Township employee] regarding Lots 21, 22, 23 in Conc. 8, and Lots 22 and 23 in Conc. 9 during the month of March 2015. 2015-04 Billing statements from any lawyer retained by Oro-Medonte Township with regard to any services provided regarding Lots 21, 22, 23 In Conc. 8 and Lots 22, 23 in Conc. 9 from October 1, 2014 to April 1, 2015. 2015-05 Cell phone financial billing statement for the Mayor's Oro-Medonte issued cell phone for the month of July 2014. 2015-06 Pictures and/or related complaints about 2 Sunset Crescent and 2A Sunset Crescent from 2010 to the current time period. 2015-07 Copies of correspondence used to formally inform the owners of Burl's Creek that the Township expects compliance to the Township by-laws and that the Township may use the available means of enforcement o tions to ensure compliance. Corporate Services — Clerk's Office December 3, 2015 Report No. CS2015-23 Page 2 of 6 Page 61 of 117 5.b) Report No. CS2015-23, Doug Irwin, Director, Corporate S... Page 62 of 117 5.b) Report No. CS2015-23, Doug Irwin, Director, Corporate S... Page 63 of 117 5.b) Report No. CS2015-23, Doug Irwin, Director, Corporate S... Page 64 of 117 5.b) Report No. CS2015-23, Doug Irwin, Director, Corporate S... Page 65 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 66 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 67 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 68 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 69 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 70 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 71 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 72 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 73 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 74 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 75 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Municipal Act, 2001, S.O. 2001, c.25 Municipal Act, 2001, S.O. 2001, c.25 Municipal Act, 2001, S.O. 2001, c.25 Page 76 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 77 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 78 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 79 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 80 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 81 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Planning Act Page 82 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 83 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 84 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Municipal Freedom of Information and Protection to Privacy Act Ombudsman Act Page 85 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 86 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 87 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 88 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 89 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 90 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 91 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 92 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 93 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 94 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 95 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 96 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Municipal Conflict of Interest Act Page 97 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Planning Act Page 98 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Planning Act, Page 99 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 100 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 101 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 102 of 117 5.c) Report No. CS2015-18, Doug Irwin, Director, Corporate S... Page 103 of 117 5.e) J. Murray Davison, Paterson MacDougall, LLP, Education ... ЋЎ ĭ ЋЉЉЊͲ {h Ͳ 2001 Act, Municipal Page 104 of 117 5.e) J. Murray Davison, Paterson MacDougall, LLP, Education ... Page 105 of 117 5.e) J. Murray Davison, Paterson MacDougall, LLP, Education ... Highway Traffic Highway Traffic Act Act Page 106 of 117 5.e) J. Murray Davison, Paterson MacDougall, LLP, Education ... Page 107 of 117 5.e) J. Murray Davison, Paterson MacDougall, LLP, Education ... Page 108 of 117 5.e) J. Murray Davison, Paterson MacDougall, LLP, Education ... CƩĻƨǒĻƓĭǤ ķğǤƭķğǤƭ ķğǤƭķğǤƭ ķğǤƭ АА ЊЍЌЉ ĻǝĻƩǤĻǝĻƩǤ А ĻǝĻƩǤĻǝĻƩǤĻǝĻƩǤ IźŭŷǞğǤtğƷƩƚƌƌźƓŭ ƷźƒĻƭƷźƒĻƭ ЌƚƓĭĻЍƚƓĭĻЎƚƓĭĻ ЊЌЋЋ ƚŅ /ƌğƭƭ Page 109 of 117 5.e) J. Murray Davison, Paterson MacDougall, LLP, Education ... Page 110 of 117 5.e) J. Murray Davison, Paterson MacDougall, LLP, Education ... Page 111 of 117 5.e) J. Murray Davison, Paterson MacDougall, LLP, Education ... Page 112 of 117 5.e) J. Murray Davison, Paterson MacDougall, LLP, Education ... ŷƚǒƩƭŷƚǒƩƭŷƚǒƩƭ ŷƚǒƩƭŷƚǒƩƭ 5ĻƦƷŷźƒĻ ĭƒЊЋĭƒЊЏĭƒЋЍ ĭƒЍĭƒЏ ЊЋ͵Ў ЎЊЉ ЋЎЌБЍБ IźŭŷǞğǤ ƚŅ /ƌğƭƭ Page 113 of 117 5.e) J. Murray Davison, Paterson MacDougall, LLP, Education ... Page 114 of 117 5.e) J. Murray Davison, Paterson MacDougall, LLP, Education ... Page 115 of 117 5.e) J. Murray Davison, Paterson MacDougall, LLP, Education ... ŷƚǒƩƭŷƚǒƩƭ ŷƚǒƩƭŷƚǒƩƭŷƚǒƩƭ IźŭŷǞğǤźƒĻ ЍЊЋЎЊЏ ЊЌЋЍЌБ ƚŅ /ƌğƭƭ Page 116 of 117 7.a) By-Law No. 2015-198: Being a by-law to confirm the proc... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 117 of 117