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Proud Heritage, Excitiq Future
Wednesday, October 28, 2015
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 6:01 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate
Present: Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Donna Hewitt,
Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Hugh Murray, Fire Chief; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Tamara Obee,
Manager, Human Resources, Health & Safety; Michelle Jakobi,
Operations Technologist; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications
Also Bruce Quinn, Sue Roehner, Michael Squires, Don Badge, Dwight Evans,
Present: Frank Hutcheson, H. Leake, Sherie Ball, Bruce Wiggins, Dale McKee,
Judi Bolton, Ann Truyens, Beverly Parcells, David Robinson, Ann
Honeywood, Bryn Pressnail, Heather Pressnail, Dave Dorward, Brenda
Dorward, Robert & Loretta Crawford, Cliff Watson, Amanda & Al Sinclair,
Bill Sullivan, Tammi Taylor, David Brown, Marc Cohan, Josephine
Martensson-Hemsted, Robert Wong, Gary Hadley, Garth Daniels, Warren
& Shirley Clark
1. Call to Order- Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
Page 1 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C151028-1
Moved by Hall, Seconded by Macpherson
Be it resolved that the agenda for the Council meeting of Wednesday, October 28, 2015
be received and adopted, as amended, to add Items
5b) Minutes of Heritage Committee meeting held on Monday, October 26, 2015 and
13d) Correspondence received October 26, 2015 from Gail Marchildon, Office Manager,
Severn Sound Environmental Association (SSEA) re: SSEA's 2015 Bob Whittam
Award, Nomination Deadline, October 30, 2015 and SSEA Annual Partner's
Reception, Thursday, November 12, 2015, 6:30-8:30p.m., Midland Public Library,
320 King Street.
Carried.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on Items 4d) Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (Zoning Infraction); 4e)
Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek); and 10a)
Robert Wong, Principal, and Peggy Wong, RMCG Inc. re: Wayhome/Boots & Hearts
Audience Research - RMCG Inc. prepared for: Regional Tourism Organization 7
(RTO7), Burl's Creek Event Grounds, Republic Live as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June and September 2015
Automotive Flea Market and anticipates continuing to work for the former owner. Mayor
Hughes subsequently learned that the application for zoning impacts the former owner.
The former owner has an agreement to continue operating the Flea Market on lands
within the zoning application. Hence, the financial impact for his grandson is extended
by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not
present for Items 4d) and e) and left the table for Item 10a) and did not participate in the
discussion or vote on these items.
Page 2 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C151028-2
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 6:04 p.m. to discuss
• personal matter affecting an identifiable individual (Development Services);
• litigation affecting the municipality (Zoning Infraction); (Burl's Creek); (Oro-Medonte
Community Centre).
Carried.
b) Motion to Rise and Report.
Motion No. C151028-3
Moved by Hall, Seconded by Macpherson
Be it resolved that we do now Rise at 6:59 p.m. and Recess until 7:00 p.m. at which
time we shall Report on the Closed Session Items 4
c) Andria Leigh, Director, Development Services re: Personal matters about an
identifiable individual (Development Services).
d) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Zoning Infraction).
e) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
f) Shawn Binns, Director, Recreation & Community Services re: Litigation affecting the
municipality (Oro-Medonte Community Centre).
Carried.
c) Andria Leigh, Director, Development Services re: Personal matters about an identifiable
individual (Development Services).
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Andria Leigh, Director, Development Services; Tamara Obee, Manager,
Human Resources, Health & Safety.
Motion No. C151028-4
Moved by Jermey, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Andria Leigh,
Director, Development Services re: Personal matters about an identifiable individual
(Development Services) be received.
Carried.
Page 3 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
d) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Zoning Infraction).
Mayor H.S. Hughes declared a pecuniary interest on Items 4d) Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (Zoning Infraction); 4e)
Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek); and 10a)
Robert Wong, Principal, and Peggy Wong, RMCG Inc. re: Wayhome/Boots & Hearts
Audience Research - RMCG Inc. prepared for: Regional Tourism Organization 7
(RTO7), Burl's Creek Event Grounds, Republic Live as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June and September 2015
Automotive Flea Market and anticipates continuing to work for the former owner. Mayor
Hughes subsequently learned that the application for zoning impacts the former owner.
The former owner has an agreement to continue operating the Flea Market on lands
within the zoning application. Hence, the financial impact for his grandson is extended
by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not
present for Items 4d) and e) and left the table for Item 10a) and did not participate in the
discussion or vote on these items.
Deputy Mayor Hough assumed the Chair.
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate & Strategic Initiatives.
Motion No. C151028-5
Moved by Coutanche, Seconded by Hall
Be it resolved that the confidential verbal information presented by Andria Leigh,
Director, Development Services re: Litigation affecting the municipality (Zoning
Infraction) be received.
Carried.
Page 4 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
e) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
Mayor H.S. Hughes declared a pecuniary interest on Items 4d) Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (Zoning Infraction); 4e)
Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek); and 10a)
Robert Wong, Principal, and Peggy Wong, RMCG Inc. re: Wayhome/Boots & Hearts
Audience Research - RMCG Inc. prepared for: Regional Tourism Organization 7
(RTO7), Burl's Creek Event Grounds, Republic Live as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June and September 2015
Automotive Flea Market and anticipates continuing to work for the former owner. Mayor
Hughes subsequently learned that the application for zoning impacts the former owner.
The former owner has an agreement to continue operating the Flea Market on lands
within the zoning application. Hence, the financial impact for his grandson is extended
by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not
present for Items 4d) and e) and left the table for Item 10a) and did not participate in the
discussion or vote on these items.
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate & Strategic Initiatives.
Motion No. C151028-6
Moved by Crawford, Seconded by Jermey
Be it resolved that the confidential correspondence dated October 27, 2015 and
confidential verbal information presented by Robin Dunn, CAO re: Litigation affecting
the municipality (Burl's Creek) be received.
Carried.
Page 5 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
Mayor H.S. Hughes assumed the Chair.
f) Shawn Binns, Director, Recreation & Community Services re: Litigation affecting the
municipality (Oro-Medonte Community Centre).
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Shawn Binns, Director, Recreation & Community Services.
Motion No. C151028-7
Moved by Hall, Seconded by Coutanche
Be it resolved that the confidential correspondence dated October 14, 2015 and
presented by Shawn Binns, Director, Recreation & Community Services re: Litigation
affecting the municipality (Oro-Medonte Community Centre) be received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, October 14, 2015.
Motion No. C151028-8
Moved by Jermey, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
October 14, 2015 be received and adopted as printed and circulated.
Carried.
b) Minutes of Heritage Committee meeting held on Monday, October 26, 2015.
Motion No. C151028-9
Moved by Hall, Seconded by Coutanche
Be it resolved that the draft Minutes of Heritage Committee meeting held on Monday,
October 26, 2015 be received.
Carried.
Page 6 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
Motion No. C151028-10
Moved by Hall, Seconded by Macpherson
Be it resolved
1. That, per Heritage Committee Motion No. HC151026-3 re: 804 Line 2 North, staff
contact the known interested parties to communicate a window of opportunity to
preserve the building, or portions thereof, to another location and at their expense.
2. And That the interested parties report back to staff with a planned course of action
by November 17, 2015 for inclusion on the November 25, 2015 Council agenda.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
a) Brendan Matheson, Cycling Strategy Coordinator, Cycle Simcoe re: RTO7 Trail Signage.
Motion No. C151028-11
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the correspondence dated October 5, 2015 and PowerPoint presentation
presented by Brendan Matheson, Cycling Strategy Coordinator, Cycle Simcoe re:
RTO7 Trail Signage be received.
2. That the Simcoe County Loop Trail signage project be endorsed as outlined.
3. And that the applicant be advised of Council's decision under the Mayor's signature.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
Page 7 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
10. Reports of Municipal Officers:
a) Robert Wong, Principal, and Peggy Wong, RMCG Inc. re: Wayhome/Boots & Hearts
Audience Research - RMCG Inc. prepared for: Regional Tourism Organization 7
(RT07), Burl's Creek Event Grounds, RepublicLive.
Mayor H.S. Hughes declared a pecuniary interest on Items 4d) Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (Zoning Infraction); 4e)
Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek); and 10a)
Robert Wong, Principal, and Peggy Wong, RMCG Inc. re: Wayhome/Boots & Hearts
Audience Research - RMCG Inc. prepared for: Regional Tourism Organization 7
(RT07), Burl's Creek Event Grounds, Republic Live as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June and September 2015
Automotive Flea Market and anticipates continuing to work for the former owner. Mayor
Hughes subsequently learned that the application for zoning impacts the former owner.
The former owner has an agreement to continue operating the Flea Market on lands
within the zoning application. Hence, the financial impact for his grandson is extended
by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not
present for Items 4d) and e) and left the table for Item 10a) and did not participate in the
discussion or vote on these items.
Deputy Mayor Hough assumed the Chair.
Motion No. C151028-12
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the PowerPoint presentation dated September, 2015 and presented
by Robert Wong, RMCG Inc. re: Wayhome/Boots & Hearts Audience Research - RMCG
Inc. prepared for: Regional Tourism Organization 7 (RT07), Burl's Creek Event
Grounds, RepublicLive be received for information only.
Carried.
Mayor H.S. Hughes assumed the Chair.
Page 8 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
b) Report No. CS2015-17, Doug Irwin, Director, Corporate Services/Clerk re: Municipal
Law Enforcement Occurrence Report, January -September 2015.
Motion No. C151028-13
Moved by Jermey, Seconded by Crawford
Be it resolved that Report No. CS2015-17, Doug Irwin, Director, Corporate
Services/Clerk re: Municipal Law Enforcement Occurrence Report, January -September
2015 be received for information only.
Carried.
c) Jerry Ball, Director, Transportation & Environmental Services, memorandum
correspondence dated October 20, 2015 re: Snow Plows - Reversible One -Way Options.
Motion No. C151028-14
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the memorandum correspondence dated October 20, 2015 from
Jerry Ball, Director, Transportation & Environmental Services, re: Snow Plows -
Reversible One -Way Options be received and adopted.
Carried.
d) Report No. TES2015-24, Jerry Ball, Director, Transportation & Environmental Services
re: Sidewalk Repair and Maintenance in Craighurst.
Motion No. C151028-15
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That Report No. TES2015-24, Jerry Ball, Director, Transportation & Environmental
Services re: Sidewalk Repair and Maintenance in Craighurst be received and
adopted.
2. That Option 3 be approved as outlined in Report No. TES2015-24.
3. And That staff proceed accordingly.
Carried.
Page 9 of 18
Council Meeting Minutes - Wednesday, October 28, 2015.
e) Report No. TES2015-26, Jerry Ball, Director, Transportation & Environmental Services
re: Mount St. Louis Road Construction between Line 10 North and Line 11 North.
Motion No. C151028-16
Moved by Macpherson, Seconded by Hall
Be it resolved
1. That Report No. TES2015-26, Jerry Ball, Director, Transportation & Environmental
Services re: Mount St. Louis Road Construction between Line 10 North and Line 11
North be received and adopted.
2. And further to Motion No. C150128-15, that surplus funds, from the 2015 Capital
Budget, be used to reconstruct Mount St Louis Road, between Line 10 North and
Line 11 North.
Carried.
f) Report No. TES2015-28, Jerry Ball, Director, Transportation & Environmental Services
re: Amendment to By-laws 2014-075 & 2015-115 (Waste Water Users & Rates).
Motion No. C151028-17
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That Report No. TES2015-28, Jerry Ball, Director, Transportation & Environmental
Services re: Amendment to By-laws 2014-075 & 2015-115 (Waste Water Users &
Rates) be received and adopted.
2. That the Municipal Capital Facility Agreement, specifically Schedule `A' of By-law
2014-075 relating to the Horseshoe Valley Resort Waste Water Treatment Plant be
amended to include the development known as Horseshoe Ridge Phase 3A.
3. That By-law 2015-115, Fees & Charges By-law, Schedule K include the fee structure
for new users as identified in Schedule A of By-law 2014-075.
4. And That staff consider administering a waste water rate adjustment pending a
community information session/public feedback the week of November 1, 2015.
Carried.
Page 10 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
g) Donna Hewitt, Director, Corporate & Strategic Initiatives, correspondence dated
September 30, 2015 from Kathryn McGarry, MPP, Parliamentary Assistant to the
Minister of Transportation, Ministry of Transportation re: Expression of Interest (EOI) for
the Ontario Municipal Cycling Infrastructure Program (OMCIP).
Motion No. C151028-18
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the correspondence dated September 30, 2015 from Kathryn McGarry, MPP,
Parliamentary Assistant to the Minister of Transportation, Ministry of Transportation
and presented by Donna Hewitt, Director, Corporate & Strategic Initiatives, and
Shawn Binns, Director, Recreation & Community Services re: Expression of Interest
(EOI) for the Ontario Municipal Cycling Infrastructure Program (OMCIP) be received.
2. That staff does not proceed with the Expression of Interest or an application.
3. And That the Director, Corporate & Strategic Initiatives proceed accordingly and
notify the required parties.
Carried.
h) Report No. CS12015-09, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Corporate Projects Status Update — September 2015.
Motion No. C151028-19
Moved by Crawford, Seconded by Jermey
Be it resolved that Report No. CS12015-09, Donna Hewitt, Director, Corporate &
Strategic Initiatives re: Corporate Projects Status Update — September 2015 be
received for information only.
Carried.
Page 11 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
i) Report No. CS12015-11, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Update on Age -Friendly Community Plan.
Motion No. C151028-20
Moved by Macpherson, Seconded by Hall
Be it resolved
1. That Report No. CS12015-11, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Update on Age -Friendly Community Plan be received and adopted.
2. That further to Motion No. C150909-13 that appointed Accessibility Advisory
Committee members to the Community Committee for the Age -Friendly Community
Planning Grant, that Councillor Coutanche be appointed to the Committee.
3. That the members of the Community Committee for the Age -Friendly Community
Planning Grant shall receive a flat rate per diem payment of $45.00 per meeting
inclusive of mileage.
4. And That the Director, Corporate & Strategic Initiatives proceed accordingly as
outlined in Report No. CS12015-11.
Carried.
j) Robin Dunn, CAO re: Partners/Outside Agencies 2016 Budget Presentations and
Revised Draft 2016 Budget Timelines.
Motion No. C151028-21
Moved by Jermey, Seconded by Crawford
Be it resolved that the correspondence dated October 28, 2015 and presented by Robin
Dunn, CAO re: Partners/Outside Agencies 2016 Budget Presentations be received.
Carried.
k) Robin Dunn, CAO re: Continuous Improvement Governance Task Force - Terms of
Reference.
Motion No. C151028-22
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the correspondence presented by Robin Dunn, CAO re: Continuous
Improvement Governance Task Force - Terms of Reference be received.
2. That the draft Terms of Reference for the Continuous Improvement Governance
Task Force be approved.
3. And That Mayor H.S. Hughes and Councillors Coutanche and Hall be appointed to
the Continuous Improvement Governance Task Force with per diem.
Carried.
Page 12 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
11. Reports of Members of Council:
a) Councillor Crawford, re: Report No. CO 15-020 and minutes dated October 13, 2015
from County of Simcoe, Cost Recovery Option - Aware Simcoe v County of Simcoe -
Injunction Hearing.
Council consented to permit Sandy Agnew, Vice Chair AWARE Simcoe to speak on the
matter.
Motion No. C151028-23
Moved by Jermey, Seconded by Crawford
Be it resolved that Report No. CO 15-020 and minutes dated October 13, 2015 from
County of Simcoe and presented by Councillor Crawford, re: Cost Recovery Option -
Aware Simcoe v County of Simcoe - Injunction Hearing be received.
Carried.
b) Councillor Jermey re: Elected Officials' Itineraries.
Motion No. C151028-24
Moved by Crawford, Seconded by Hall
Be it resolved that the verbal information presented by Councillor Jermey re: Elected
Officials' Itineraries be received and that staff advise Council of the process being
implemented.
Carried.
c) Councillor Jermey, correspondence from the Food and Agriculture Organization of the
United Nations re: International Year of Soils 2015.
Motion No. C151028-25
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence from the Food and Agriculture Organization of the United
Nations and presented by Councillor Jermey, re: International Year of Soils 2015 be
received.
2. And That the Township of Oro-Medonte recognize 2015 as the Year of Soils.
Carried.
Page 13 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. Remembrance Day Office Closure, Wednesday, November 11, 2015.
2. Council Meeting Notice, Thursday, November 12, 2015, Open Session, 10:00 a.m.
b) Minutes of Severn Sound Environmental Association Joint Municipal Services Board
meeting held on July 16, 2015.
Staff Recommendation: Receive.
c) Highlights of Nottawasaga Valley Conservation Authority meeting held on October 2,
2015.
Staff Recommendation: Receive.
d) Correspondence dated October 7, 2015 from Christopher Sandamas, Chief Clerk to The
Queen re: Letter of Congratulations.
Staff Recommendation: Receive.
Motion No. C151028-26
Moved by Jermey, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Remembrance Day Office Closure, Wednesday, November 11, 2015.
2. Council Meeting Notice, Thursday, November 12, 2015, Open Session, 10:00 a.m.
b) Minutes of Severn Sound Environmental Association Joint Municipal Services Board
meeting held on July 16, 2015.
Received.
c) Highlights of Nottawasaga Valley Conservation Authority meeting held on October 2,
2015.
Received.
d) Correspondence dated October 7, 2015 from Christopher Sandamas, Chief Clerk to
The Queen re: Letter of Congratulations.
Received.
Carried.
Page 14 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
13. Communications:
a) Correspondence from Ontario Good Roads Association re: 2016 OGRA/ROMA
Combined Conference: February 21-24, 2016, Fairmont Royal York Hotel, Toronto.
Motion No. C151028-27
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the correspondence from Ontario Good Roads Association re: 2016
OGRA/ROMA Combined Conference: February 21-24, 2016, Fairmont Royal York
Hotel, Toronto be received.
2. That Councillors Jermey and Macpherson be authorized to attend.
3. And That the CAO's office RSVP accordingly.
Carried.
Page 15 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
b) Correspondence dated October 8, 2015 from Councillor Doug Lougheed, Chair,
Nottawasaga Valley Conservation Authority (NVCA) re: Request to Support a 2016 Pilot
Project to Reduce NVCA Board from 27 to 18 Members.
Motion No. C151028-28
Moved by Jermey, Seconded by Crawford
Be it resolved that the correspondence dated October 8, 2015 from Councillor Doug
Lougheed, Chair, Nottawasaga Valley Conservation Authority (NVCA) re: Request to
Support a 2016 Pilot Project to Reduce NVCA Board from 27 to 18 Members be
received.
And Whereas the Nottawasaga Valley Conservation Authority (NVCA) has endorsed a
membership reduction pilot project in 2016 which would reduce the Board of Directors
from 27 to 18; and
And Whereas the NVCA is seeking a resolution of support from all 18 watershed
municipalities for the membership reduction pilot project:
Therefore Be it Resolved that the municipality of The Township of Oro-Medonte support
the membership reduction pilot project in 2016; and
And That the municipality of Oro-Medonte appoint Councillor Hall as their member to
the NVCA Board of Directors for 2016; and
And That the municipality of The Township of Oro-Medonte support the review of the
pilot project in September, 2016 in order that their Board member can consider a final
Board reduction for NVCA and municipal approval.
And Further That the NVCA be notified of Council's decision under the Mayor's
signature.
Unanimously Carried.
c) Correspondence dated October 6, 2015 from D. Gayle Wood, CAO, Nottawasaga Valley
Conservation Authority (NVCA) re: NVCA Draft Budget Booklet.
Motion No. C151028-29
Moved by Crawford, Seconded by Jermey
Be it resolved that the correspondence dated October 6, 2015 from D. Gayle Wood,
CAO, Nottawasaga Valley Conservation Authority (NVCA) re: NVCA Draft Budget
Booklet be received.
Carried.
Page 16 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
d) Correspondence received October 26, 2015 from Gail Marchildon, Office Manager,
Severn Sound Environmental Association (SSEA) re: SSEA's 2015 Bob Whittam Award,
Nomination Deadline, October 30, 2015 and SSEA Annual Partner's Reception,
Thursday, November 12, 2015, 6:30-8:30p.m., Midland Public Library, 320 King Street.
Motion No. C151028-30
Moved by Hall, Seconded by Macpherson
Be it resolved
1. That the correspondence received October 26, 2015 from Gail Marchildon, Office
Manager, Severn Sound Environmental Association (SSEA) re: SSEA's 2015 Bob
Whittam Award, Nomination Deadline, October 30, 2015 and SSEA Annual Partner's
Reception, Thursday, November 12, 2015, 6:30-8:30p.m., Midland Public Library,
320 King Street be received.
2. That Mayor H.S. Hughes, Deputy Mayor Hough and Councillors Crawford,
Coutanche and Macpherson be authorized to attend the Annual Partner's Reception
without per diem.
3. And That the CAO's office RSVP accordingly.
Carried.
14. Notice of Motions:
None.
15. By -Laws:
a) By -Law No. 2015-183: Being a By-law to Amend By -Law No. 2013-116, A By -Law
to Provide a Schedule of Retention Periods for the Records of the Township of Oro-
Medonte.
Motion No. C151028-31
Moved by Hall, Seconded by Coutanche
Be it resolved that
a) By -Law No. 2015-183: Being a By-law to Amend By -Law No. 2013-116, A By -Law to
Provide a Schedule of Retention Periods for the Records of the Township of Oro-
Medonte.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Page 17 of 18
Council Meeting Minutes — Wednesday, October 28, 2015.
16. Questions from the Public Clarifying an Agenda Item:
17. Closed Session Items (Unfinished Items):
None.
18. Confirmation By -Law:
a) By -Law No. 2015-184: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, October 28, 2015.
Motion No. C151028-32
Moved by Crawford, Seconded by Jermey
Be it resolved that By -Law No. 2015-184: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, October 28, 2015 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Motion No. C151028-33
Moved by Jermey, Seconded by Hall
Be it resolved that Rule 3.7 of Procedural By-law 2014-194 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 10:00 p.m.
Carried.
19.Adjournment:
a) Motion to Adjourn.
Motion No. C151028-34
Moved by Hall, Seconded by Coutanche
Be it resolved that we do now adjourn at 10:05 p.m.
"-irned.
Page 18 of 18