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10 14 2015 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, October 14, 2015 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1.Call to Order - Private Prayer/Moment of Reflection: 2.Adoption of Agenda: a) Motion to Adopt the Agenda. 3.Disclosure of Pecuniary Interest: 4.Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek). d) Shawn Binns, Director, Recreation & Community Services re: Acquisition/disposition of land (Lot 20, Concession 5). e) Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Acquisition/disposition of land (5 Valleycrest Drive). f) Robin Dunn, CAO re: Solicitor-client privilege (Legal Opinion). g) Robin Dunn, CAO re: Acquisition/disposition of land (West 1/2 Lot 11, Concession 8). h) Doug Irwin, Director, Corporate Services/Clerk re: Personal Matters about an identifiable individual (Lakeshore Promenade, Plan 626). 5.Minutes of Council and Committees: 6 - 29a) Minutes of Accessibility Advisory Committee meeting held on Monday, September 14, 2015. 30 - 59 b) Minutes of Heritage Committee meeting held on Monday, September 21, 2015. 60 - 81 c) Minutes of Council meeting held on Wednesday, September 23, 2015. 82 - 84 d) Minutes of Special Meeting held on Wednesday, October 7, 2015. Page 1 of 340 Î Council Meeting Agenda - October 14, 2015 re: Request for Resolution Support to Reconsider its Planned Cancellation of the Ontario Self Employment Benefit (OSEB) Program. 201 - 205 c) Councillor Macpherson, correspondence dated September 8, 2015 from Tara Treash re: Wetland Area, Vicinity of Line 15 North and Bass Lake Sideroad East, Oro-Medonte. 12.Consent Agenda: 206 - 207 a) Announcements of Interest to the Public: 1. Orillia Area Community Development Corp. (CDC), Media Release re: Grants Applications Available from the CDC., Due Date, Thursday, October 22, 2015. 2. 2015-16 Public Skating Weekly Schedule. 208 - 227 b) Minutes of Midland Public Library Board meetings held on June 11, August 13 and August 26, 2015. Staff Recommendation: Receive. 228 - 232 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, July 24, 2015. Staff Recommendation: Receive. 233 - 242 d) Nottawasaga Valley Conservation Authority, minutes of meeting held on August 28, 2015 and highlights of meeting held on September 25, 2015. Staff Recommendation: Receive. 243 - 248 e) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on Thursday, September 10, 2015. Staff Recommendation: Receive. 249 f) Correspondence dated August 14, 2015 from Gerry Marshall, Warden, County of Simcoe re: 2015 Night at the Museum Letter of Appreciation. Staff Recommendation: Receive. 250 g) Correspondence dated September 24, 2015 from Peter Milczyn, Parliamentary Assistant to the Minister (Infrastructure) re: 2015 Association of Municipalities Ontario (AMO) Annual Conference Follow-Up. Staff Recommendation: Receive. 13.Communications: 251 - 253 a) Correspondence dated September 22, 2015 from Keith Sherman, Executive Director, Severn Sound Environmental Association re: Tree Seedling Distribution Project - Request to Consider Municipal Participation in 2016. 254 - 263 b) Correspondence dated September 16, 2015 from Barry Ward, Chair, Board of Health, Simcoe Muskoka District Health Unit re: Breastfeeding Friendly Places. 264 - 268 c) Correspondence dated October 5, 2015 from Susan Varga and Enrico Angelucci re: Request to Purchase Township Land, Block D, Plan M-118. Page 3 of 340 Council Meeting Agenda - October 14, 2015 269 - 276 d) Correspondence dated October 1, 2015 from Trish Barnett, Coordinator, BOD/CAO, Project and Services, Lake Simcoe Region Conservation Authority re: Review of Conservation Authorities Act. 277 - 278 e) Correspondence received October 7, 2015 from Michael Walters, Chief Administrative Officer, Lake Simcoe Region Conservation Authority re: Council Workshops, A New Direction for Stormwater Management, October 20, 2015, Best Western Plus - Mariposa Inn & Conference Centre, Orillia \[RSVP deadline extended to Thursday, October 15th\]. 14.Notice of Motions: None. 15.By-Laws: 279 - 280 a) By-Law No. 2015-107: A By-Law to Amend By-Law No. 2004-086, Being a By-Law to Provide for the Erection of Stop Signs and Yield Signs at Intersections Within the Township of Oro-Medonte. 281 - 285 b) By-Law No. 2015-174: By-Law No. 2015-174: A By-Law: To Transfer Easements for access and egress over Parts 1 and 2, Plan 51R-40140 (geographic Township of South Orillia), Township of Oro-Medonte, County of Simcoe, and To Permanently Close and Sell Part of the Original Road Allowance between Lots 15 and 16, Concession 1, and Part of Lot 16, Concession 1 (PIN 58565-0023 (LT)), (geographic Township of South Orillia), Township of Oro-Medonte, described as Parts 1, 2, 3, 4, and 5, Plan 51R-40140, Township of Oro-Medonte, County of Simcoe, and To Permanently Close and Sell the Road Allowance between Lots 15 and 16, Concession 1, abutting West Half (PIN 58565-0024 (LT)), (geographic Township of South Orillia), Township of Oro-Medonte, County of Simcoe. 286 c) By-Law No. 2015-176: Being a By-Law to Amend By-law No. 2004-028, Being a By-Law To Authorize a Decrease in the Speed Limit on Certain Roads Within the Township of Oro-Medonte. 287 - 322 d) By-Law No. 2015-178: A By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and CEC Services Limited for Oro-Medonte Administrative Centre Emergency Generator Upgrades (Tender RC2015-01). 323 e) By-Law No. 2015-179: A By-Law to Amend By-Law, 2015--law of The Corporation of the Township of Oro-Medonte to Provide for the -law). 324 - 331 f) By-Law No. 2015-181: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Ivanka Welykanycz And Repeal By-law No. 2011-139. 332 - 339 g) By-Law No. 2015-182: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Charles Page 4 of 340 Council Meeting Agenda - October 14, 2015 Thomas Manley and Sheila Mary Manley And Repeal By-law No. 2010-168. 16.Questions from the Public Clarifying an Agenda Item: 17.Closed Session Items (Unfinished Items): 18.Confirmation By-Law: 340 a) By-Law No. 2015-175: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, October 14, 2015. 19.Adjournment: a) Motion to Adjourn. Page 5 of 340 5.a) Minutes of Accessibility Advisory Committee meeting hel... Page 6 of 340 5.a) Minutes of Accessibility Advisory Committee meeting hel... Page 7 of 340 5.a) Minutes of Accessibility Advisory Committee meeting hel... Page 8 of 340 5.a) Minutes of Accessibility Advisory Committee meeting hel... Page 9 of 340 5.a) Minutes of Accessibility Advisory Committee meeting hel... Page 10 of 340 5.a) Minutes of Accessibility Advisory Committee meeting hel... Page 11 of 340 5.a) Minutes of Accessibility Advisory Committee meeting hel... Accessibility for Ontarians with Disabilities Act, 2005 (AODA) Ontarians with Disabilities Act, 2001 (ODA) Page 12 of 340 5.a) Minutes of Accessibility Advisory Committee meeting hel... - - - Page 13 of 340 5.a) Minutes of Accessibility Advisory Committee meeting hel... Planning Act Page 14 of 340 5.a) Minutes of Accessibility Advisory Committee meeting hel... Page 15 of 340 5.a) Minutes of Accessibility Advisory Committee meeting hel... 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Page 28 of 340 5.a) Minutes of Accessibility Advisory Committee meeting hel... Page 29 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Page 30 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Page 31 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Page 32 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Page 33 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Ontario Heritage Act 1. The Municipal Register of Cultural Heritage Properties – NonDesignated Properties Page 34 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... 2. The Municipal Register of Cultural Heritage Properties – Designated Properties Page 35 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Municipal Register of Cultural Heritage Properties – Non Designated Properties Page 36 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... The Properties –NonDesignated Properties. Municipal Register of Cultural Heritage Page 37 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... The Municipal Register of Cultural Heritage Properties Nondesignated Properties Page 38 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Ontario Heritage Act ) . Page 39 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Page 40 of 340 AppendixB 5.b) Minutes of Heritage Committee meeting held on Monday, S... Design or Physical Value Notes Contextual Value indicate degree of importance) Notes Integrity Note: if relocated, i.e. relocated on its original site, moved from another site, etc. Notes Page 41 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Historical or Associative Value & Significance A property or structure valued for the important contribution it makes to our understanding of the history of a place, an event, or a people? Notes Further Action/Follow Up General Comments * Date of Property Owner Notification Property Owner Name and Address Recommendation Page 42 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Municipal Register (Appendix C) Application Form (Correction/Removal) Municipal Register of Cultural Heritage Properties “Non-designated” Properties Heritage Committee, Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON L0L 2E0 P (705) 487-2171 Date Application Filed: ________________ F (705) 487-0133 File Number: ________________________ GENERALAPPLICATIONINSTRUCTIONS YoumayconsultmembersoftheHeritageCommitteeconcerninganyquestions/concernsyouencounterin completingand/orsubmittingthisapplication. Ifyourequiremorespacethanisprovidedonthisform,pleaseattachadditionalpagesand/ordocuments. Supportingdocumentationshouldbeincludedwiththeapplication. PARTA:ApplicantInformation NameofRegisteredPropertyOwner:_________________________________________________ AddressofRegisteredPropertyOwner:_______________________________________________ ________________________________________________________________________________ PhoneNumber:__________________________FaxNumber:__________________________ EmailAddress:__________________________________________________________________ \[Pleasenote:Authorizationisrequirediftheapplicantisnottheowner.SeePartF.\] AgentInformation(Ifanotherpartyisfillingoutthisapplicationonbehalfoftheowner. Allcorrespondencewillbesenttotheagentandcopiedtotheowner.) NameofAgent:_________________________________________________________________ AddressofAgent:________________________________________________________________ PhoneNumber:__________________________FaxNumber:__________________________ EmailAddress:__________________________________________________________________ Page 43 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... PARTB:PropertyInformation AddressofSubjectProperty:_______________________________________________________ LegalDescription(e.g.LotandPlanNo.):_____________________________________________ _______________________________________________________________________________ DateofAcquisitionofSubjectProperty:______________________________________________ CurrentUse(s):_________________________________________________________________ ExistingStructures:Structure1:________________________________ Yes(pleasespecifyuse)Structure2:________________________________ NoStructure3:________________________________ CurrentPhotographofpropertyattached.YesNo PARTC:RequestDetails WhenfillingoutthissectionpleaseconsultthecurrentMunicipalRegisterofCulturalHeritageResourcesΑ NonDesignatedProperties(seewww.oromedonte.caΑsearchmunicipalregister),aGlossaryofArchitectural Terms(www.OntarioArchitecture.com;www.historicplaces.ca/norsta/request.aspx?req=sec6/page6a)andthe ͻ/ƩźƷĻƩźğforDeterminingCulturalHeritageValueorLƓƷĻƩĻƭƷͼprescribedinOntarioRegulation9/06tothe OntarioHeritageAct(SeeAttachedAppendixA). 1)CorrectiontoMunicipalRegister AreyourequestingacorrectiontoMunicipalRegisterinformation?YesNo IfYes,pleaseidentifywhatinformationisincorrectandprovidedetailsexplainingwhatchangeyouare requestingandincludedocumentation/datasourcesinsupportofyourapplication. PropertyAddress: _______________________________________________________ LegalAddress: _______________________________________________________ BuildDate: _______________________________________________________ SignificantFeatures: _______________________________________________________ Page 44 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... _________________________________________________________________________________ _________________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ 2)RemovalfromtheMunicipalRegister AreyourequestingremovalfromtheMunicipalRegister?YesNo IfYes, a)Pleaseprovideyourrationaleforthepropertynotdisplayinganydesignorphysicalvalueunderthe CriteriaattachedasAppendixAtotheReviewProcessGuidelines. _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ b)Pleaseprovideyourrationaleforthepropertynotdisplayinganyhistoricorassociativevalueunderthe CriteriaattachedasAppendixAtotheReviewProcessGuidelines. _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Criteria c)Pleaseprovideyourrationaleforthepropertynotdisplayinganycontextualvalueunderthe attachedasAppendixAtotheReviewProcessGuidelines. _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ HasaHeritageAssessmentbeenconducted?YesNo Page 45 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... (IftheanswertoanyoftheabovequestionsisͷĻƭ͸ͲpleaseattachtheappropriateReporttothis application) HeritageConsultantInformation NameofHeritageConsultant:__________________________________________________ AddressofHeritageConsultant:________________________________________________ _______________________________________________________________________________ EmailAddress:__________________________________________________________________ PhoneNumber:__________________________FaxNumber:___________________________ PARTD:ProjectInformation Isthispropertycurrentlyorpreviouslythesubjectofadevelopmentapplication(e.g.Rezoning,siteplancontrol, buildingpermit,demolition,etc)? YesNo IfYes,pleaseprovide: Date:_________________________________________________________________ FileNumber:_________________________________________________________________ Purpose:_________________________________________________________________ Details/Outcome: _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Page 46 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... PARTE:SwornDeclaration I/WEHEREBYCERTIFYthattheinformationcontainedinthisapplicationistrue,correctandcompleteinevery respectandmaybeverifiedbytheTownshipofOroMedonte,includingHeritageCommitteemembers,bysuch inquiryasitdeemsappropriate,includinginspectionofthepropertyforwhichthisapplicationisbeingmade. I/WEHEREBYGRANTPERMISSIONtotheTownship,oritsagents,includingHeritageCommitteemembers,to inspectmy/ourpropertyaspartofthereview/heritageassessmentprocess. ____________________________________________________________________________ NameofPropertyOwnerTitle ____________________________________________________________________________ SignatureofPropertyOwnerDate (Ownermustsignthisapplication.Pleasesee PartF:AuthorizationforAgenttoActforOwner) ____________________________________________________________________________ SignatureofAgent(whereapplicable)Date ____________________________________________________________________________ NameofQualifiedPerson(whereapplicable)Title (HeritageConsultant) ____________________________________________________________________________ SignatureofQualifiedPerson(whereapplicable)Date (HeritageConsultant) **Personalinformationinthisapplication(name,address,phonenumber,emailaddress)ispartofthepublic recordandbysigningsuchapplicationformtheapplicantacknowledgesthatsuchinformationcanbedisclosedto thepublic. Page 47 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... PARTF:AuthorizationforAgenttoActforOwner (IfapplicationissignedbyanAgentonhǞƓĻƩ͸ƭbehalf,thehǞƓĻƩ͸ƭwrittenauthorizationbelowmustbe completedandsubmittedwiththeapplication.) I/WE__________________________________________________________________________ Ofthe_________________________of_____________________________________________ IntheCounty/Regionof___________________________________________________________ Doherebyauthorize______________________________________________________________ Toactasmy/ouragentinthisapplication. _________________________________________________________________________ SignatureofOwner(s)Date ____________________________________ PrintNameofOwner(s) **Personalinformationinthisapplication(name,address,phonenumber,emailaddress)ispartofthepublic recordandbysigningsuchapplicationformtheapplicantacknowledgesthatsuchinformationcanbedisclosedto thepublic. ********************************************** OFFICEUSE: DateReceived:______________ApplicationComplete: 60DayReviewPeriodEnds:______________SupportMaterialsProvided: CorrectionRequest Result____________________________________________________ RemovalRequest DateofHeritageSubcommittee______________ DateofHeritageCommitteeMeeting______________ InviteApplicant______________ CouncilDate______________ Result_____________________________________________________ RegisterandcopiesUpdated Comments:______________________________________________________________________ Page 48 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Proud Heritage, Exciting Future What is our cultural heritage? What is the municipal register of cultural heritage properties? Page 49 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Why list property on the register? Page 50 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... What is the process to list non-designated properties on the register? How does this affect me as a property owner? Page 51 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... What are the Obligations of Designation? Where to start? Page 52 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Page 53 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Page 54 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Page 55 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... Page 56 of 340 5.b) Minutes of Heritage Committee meeting held on Monday, S... 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Page 81 of 340 5.d) Minutes of Special Meeting held on Wednesday, October 7... Page 82 of 340 5.d) Minutes of Special Meeting held on Wednesday, October 7... Page 83 of 340 5.d) Minutes of Special Meeting held on Wednesday, October 7... Page 84 of 340 8.a) 10:10 a.m. Paul Marshall, Joanna McEwen, Ad Hoc History... Page 85 of 340 8.a) 10:10 a.m. Paul Marshall, Joanna McEwen, Ad Hoc History... Page 86 of 340 8.a) 10:10 a.m. Paul Marshall, Joanna McEwen, Ad Hoc History... Page 87 of 340 8.a) 10:10 a.m. Paul Marshall, Joanna McEwen, Ad Hoc History... Page 88 of 340 8.a) 10:10 a.m. Paul Marshall, Joanna McEwen, Ad Hoc History... Page 89 of 340 8.a) 10:10 a.m. Paul Marshall, Joanna McEwen, Ad Hoc History... Page 90 of 340 8.a) 10:10 a.m. Paul Marshall, Joanna McEwen, Ad Hoc History... Page 91 of 340 8.a) 10:10 a.m. Paul Marshall, Joanna McEwen, Ad Hoc History... Page 92 of 340 8.a) 10:10 a.m. Paul Marshall, Joanna McEwen, Ad Hoc History... Page 93 of 340 8.b) 10:20 a.m. Gareth Houben, Hardwood Ski and Bike re: Req... Page 94 of 340 8.b) 10:20 a.m. Gareth Houben, Hardwood Ski and Bike re: Req... Page 95 of 340 8.b) 10:20 a.m. Gareth Houben, Hardwood Ski and Bike re: Req... To whom it may concern: Hardwood Ski and Bike is requesting authorization for off-road vehicles & ATVs owned by Hardwood Ski and Bike to be permitted thth on the 5 line & 6 line where Hardwood Ski and Bike has trails (see map provided). Our off-road vehicle/ATV use on these roads would be rare, and for operational purposes, with a priority to first aid situations. 402 W. Old Barrie Rd., RR 1, Oro Station, Ontario. L0L 2E0 Phone: 705-487-3775 www.hardwoodskiandbike.ca Page 96 of 340 8.b) 10:20 a.m. Gareth Houben, Hardwood Ski and Bike re: Req... Page 97 of 340 8.b) 10:20 a.m. Gareth Houben, Hardwood Ski and Bike re: Req... Page 98 of 340 8.c) 10:30 a.m. Geoffrey Steinberg & Sam Mercado, re: Lots 7... 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Page 135 of 340 8.c) 10:30 a.m. Geoffrey Steinberg & Sam Mercado, re: Lots 7... Page 136 of 340 8.c) 10:30 a.m. Geoffrey Steinberg & Sam Mercado, re: Lots 7... Page 137 of 340 8.c) 10:30 a.m. Geoffrey Steinberg & Sam Mercado, re: Lots 7... Page 138 of 340 8.c) 10:30 a.m. Geoffrey Steinberg & Sam Mercado, re: Lots 7... Page 139 of 340 10.a) 10:00 a.m. S/Sgt. Andy Mayo, Barrie Detachment, Ontari... Page 140 of 340 10.b) Report No. FI2015-21, Paul Gravelle, Director, Finance... Page 141 of 340 10.b) Report No. FI2015-21, Paul Gravelle, Director, Finance... Page 142 of 340 10.b) Report No. FI2015-21, Paul Gravelle, Director, Finance... Page 143 of 340 10.c) Report No. DS2015-083, Andria Leigh, Director, Develop... Page 144 of 340 10.c) Report No. DS2015-083, Andria Leigh, Director, Develop... Page 145 of 340 10.c) Report No. DS2015-083, Andria Leigh, Director, Develop... Page 146 of 340 10.c) Report No. DS2015-083, Andria Leigh, Director, Develop... 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Page 171 of 340 10.e) Report No. TES2015-25, Jerry Ball, Director, Transport... Page 172 of 340 10.e) Report No. TES2015-25, Jerry Ball, Director, Transport... Page 173 of 340 10.e) Report No. TES2015-25, Jerry Ball, Director, Transport... Page 174 of 340 10.e) Report No. TES2015-25, Jerry Ball, Director, Transport... Page 175 of 340 10.e) Report No. TES2015-25, Jerry Ball, Director, Transport... Page 176 of 340 10.e) Report No. TES2015-25, Jerry Ball, Director, Transport... Page 177 of 340 10.e) Report No. TES2015-25, Jerry Ball, Director, Transport... Page 178 of 340 10.e) Report No. TES2015-25, Jerry Ball, Director, Transport... Page 179 of 340 10.e) Report No. TES2015-25, Jerry Ball, Director, Transport... Page 180 of 340 10.e) Report No. TES2015-25, Jerry Ball, Director, Transport... Page 181 of 340 10.f) Doug Irwin, Director, Corporate Services/Clerk, corres... Page 182 of 340 10.f) Doug Irwin, Director, Corporate Services/Clerk, corres... Page 183 of 340 10.f) Doug Irwin, Director, Corporate Services/Clerk, corres... Page 184 of 340 10.f) Doug Irwin, Director, Corporate Services/Clerk, corres... Page 185 of 340 10.f) Doug Irwin, Director, Corporate Services/Clerk, corres... Page 186 of 340 10.f) Doug Irwin, Director, Corporate Services/Clerk, corres... Page 187 of 340 10.f) Doug Irwin, Director, Corporate Services/Clerk, corres... Page 188 of 340 10.f) Doug Irwin, Director, Corporate Services/Clerk, corres... Page 189 of 340 10.f) Doug Irwin, Director, Corporate Services/Clerk, corres... Page 190 of 340 11.a) Mayor H.S. Hughes, correspondence received September 2... Page 191 of 340 11.a) Mayor H.S. Hughes, correspondence received September 2... Page 192 of 340 11.a) Mayor H.S. Hughes, correspondence received September 2... Page 193 of 340 11.b) Councillor Jermey, correspondence dated September 8, 2... Page 194 of 340 11.b) Councillor Jermey, correspondence dated September 8, 2... Page 195 of 340 11.b) Councillor Jermey, correspondence dated September 8, 2... Page 196 of 340 11.b) Councillor Jermey, correspondence dated September 8, 2... Page 197 of 340 11.b) Councillor Jermey, correspondence dated September 8, 2... Page 198 of 340 11.b) Councillor Jermey, correspondence dated September 8, 2... Page 199 of 340 11.b) Councillor Jermey, correspondence dated September 8, 2... Page 200 of 340 11.c) Councillor Macpherson, correspondence dated September ... Page 201 of 340 11.c) Councillor Macpherson, correspondence dated September ... Page 202 of 340 11.c) Councillor Macpherson, correspondence dated September ... Page 203 of 340 11.c) Councillor Macpherson, correspondence dated September ... Page 204 of 340 11.c) Councillor Macpherson, correspondence dated September ... ®³®¥¢±¨³¨¢ «¢®¢¤± Page 205 of 340 12.a) Announcements of Interest to the Public: Orillia Area ... MEDIARELEASE FORIMMEDIATERELEASE th Wednesday,August262015 Eligible Activities are not limited to but may include; Eligible Recipients: Applications must be received by 4:00 pm on Thursday, October 22nd 2015 Page 206 of 340 12.a) Announcements of Interest to the Public: Orillia Area ... Weekly Schedule !ķǒƌƷƭ ΛЊБњΜ Ώ υЋ FREE! ƚǒƷŷ ΛЊА ε ǒƓķĻƩΜ Ώ υЊ FREE! CƩźķğǤƭʹ ЏʹЉЉƦƒ Ώ АʹЋЉƦƒ aƚƓķğǤƭ ε ĻķƓĻƭķğǤƭʹ ǒĻƭķğǤƭ ε CƩźķğǤƭʹ ЊЊʹЉЉğƒ Ώ ЊЊʹЎЉğƒЊЊʹЉЉğƒ Ώ ЊЊʹЎЉğƒ {ǒƓķğǤƭʹ ЋʹЌЉƦƒ Ώ ЌʹЋЉƦƒ hĭƷƚĬĻƩ В hĭƷƚĬĻƩ Ў hĭƷƚĬĻƩ Џ ththth ƷŷƩƚǒŭŷ !ƦƩźƌ ЊЉƷŷƩƚǒŭŷ !ƦƩźƌ ЊЊƷŷƩƚǒŭŷ !ƦƩźƌ ЊЎ ththth !ƩĻ Ǥƚǒ ğ ŅƩĻƨǒĻƓƷ ƭƉğƷĻƩͪ {ğǝĻ ǤƚǒƩƭĻƌŅ ƷŷĻ ŷğƭƭƌĻ ƚŅ ĭğƩƩǤźƓŭ ĭŷğƓŭĻ Ʒƚ ƷŷĻ ğƩĻƓğ ĻǝĻƩǤ ǞĻĻƉ ĬǤ ƦǒƩĭŷğƭźƓŭ ƚƓĻ ƚŅ WǒƭƷ ŭĻƷ ǤƚǒƩ Ʀğƭƭ ǝğƌźķğƷĻķ ĬǤ ƷŷĻ ğƩĻƓğ Page 207 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 208 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 209 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 210 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 211 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 212 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 213 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 214 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 215 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 216 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 217 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 218 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 219 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 220 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 221 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 222 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 223 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 224 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 225 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 226 of 340 12.b) Minutes of Midland Public Library Board meetings held ... Page 227 of 340 12.c) Minutes of Lake Simcoe Region Conservation Authority m... BOARD OF DIRECTORS’ MEETING NO. BOD-08-15 –Friday, July 24, 2015 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: LSRCA Staff Present: D. Bath M. Walters, Chief Administrative Officer J. Dolan R. Baldwin, GM, Planning & Development Regional Councillor B. Drew, Vice Chair R. Jarrett, GM, Communications & Education Councillor A. Eek B. Kemp, GM, Conservation Lands Councillor K. Ferdinands J. Lee, GM, Corporate & Financial Services Councillor P. Ferragine B. Longstaff, GM, Integrated Watershed Management Mayor V. Hackson T. Barnett, Coordinator, BOD/CAO, Project & Services Councillor S. Harrison-McIntyre B. Booth, Manager, Planning, Regulations & Enforcement Councillor S. Macpherson S. Jagminas, Communications Specialist Councillor P. Molloy E. MacDonald, Enforcement Officer Deputy Mayor J. O’DonnellB. Pakulski, Environmental Regulations Analyst Mayor M. Quirk S. Plant, Environmental Regulations Analyst Councillor R. Simpson Councillor S. Strangway Guests: Deputy Mayor/Regional Councillor D. Wheeler F. Colavecchia K. Gray Regrets: K. Hill, Hill Hunter Losell Mayor G. Dawe, Chair S. Walsh Councillor D. Kerwin Councillor P. Silveira Councillor S. Valiquette-Thompson I.DECLARATION OF PECUNIARY INTEREST Mr. Jay Dolan, made a declaration of pecuniary interest regarding agenda Item VII. Hearing, for the Revocation of a Permit granted to Mr. Kyle Gray for works at 2370 Buchanan Street in Innisfil. Mr. Dolan noted that he is employed by WSP Canada Inc., who recently acquired Geospec Engineering, the firm retained to conduct the geotechnical investigation of 2370 Buchanan Street in Innisfil. II.APPROVAL OF THE AGENDA Moved by: S. Strangway Seconded by: D. Wheeler BOD-104-15 RESOLVED THAT the content of the Agenda for the July 24, 2015 meeting of the LSRCA Board of Directors be approved as presented. CARRIED Page 228 of 340 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-08-15 July 24, 2015 – Minutes Page 2 of 5 III.ADOPTION OF THE MINUTES a)Board of Directors’ Meeting – June 26, 2015 Moved by: A. Eek Seconded by: V. Hackson BOD-105-15 RESOLVED THAT the minutes of Board of Directors’ Meeting No. BOD-07-15 held on Friday, June 26, 2015 be approved as circulated. CARRIED IV.ANNOUNCEMENTS a)General Manager, Communication and Education, Reneé Jarrett, reminded Board members that th LSRCA’s Annual Conservation Awards are coming up on Thursday, October 15, and nominations are being sought for the George R. Richardson Conservation Award of Honour, which is a lifetime achievement award. For more information or to nominate an individual, Board members were asked to contact Reneé Jarrett at r.jarrett@lsrca.on.ca. b)Board members each received a copy of Lake Simcoe Living Magazine’s July and August edition, which contained LSRCA’s Lake Simcoe Science article on Pages 12 and 13. c)CAO Mike Walters announced that the Conservation Authorities Act is out for review, and that comments are being received by Conservation Ontario for a period of 91 days, ending October 19, 2015. He advised that the related Media Release would be sent to Board members, and that staff would bring a report in September with LSRCA’s recommended changes. V.PRESENTATIONS a)Mabel Davis Conservation Area - Trail Extension and Partial Canal Wall Removal General Manager, Conservation Lands, Brian Kemp overviewed a proposed project with the Town of Newmarket for improvements at LSRCA’s Mabel Davis Conservation Area, which would see partial removal of a portion of the canal wall and Tom Taylor Trail improvements including trail extension under the Keith Street Bridge. While all costs associated with the removal of a portion of the canal wall and the trail improvements will be borne by the Town of Newmarket, Board of Directors’ approval is required for LSRCA to enter into a Use of Property Hold Harmless Agreement with the Town for this project. Board of Directors’ approval is also required to effect utility corridor easements with Rogers Cable and York Telecom, also at no cost to LSRCA. Moved by: S. Harrison-McIntyre Seconded by: P. Molloy BOD-106-15 RESOLVED THAT the presentation by General Manger, Conservation Lands, Brian Kemp regarding proposed work at the Mabel Davis Conservation Area be received and referred to Staff Report No. 37-15-BOD. CARRIED Staff Report No. 37-15-BOD, prepared by Land Securement Officer Kevin Kennedy, was included in the agenda. Page 229 of 340 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-08-15 July 24, 2015 – Minutes Page 3 of 5 Moved by: D. Bath Seconded by: S. Strangway BOD-107-15 RESOLVED THAT Staff Report No. 37-15-BOD regarding the Proposed Tom Taylor Trail Link and Partial Canal Wall Removal Mabel Davis Conservation Area be approved; and FURTHER THAT the Town of Newmarket’s proposals to remove portions of the existing canal wall and to construct and improve the trail system through the southern portion of the Mabel Davis Conservation Area be approved; and FURTHER THAT the utility proposal to install three fibre optic lines within two one- metre wide easements, one for Rogers Cable and one for York Telecom, be approved with all costs associated with the establishment and transfer of the permanent easements the responsibility of the utilities companies; and FURTHER THAT Staff be directed to continue to work with Rogers Cable and York Telecom and their consultants to establish the two utility easements through the Mabel Davis CA, including completion of the transfer of title of the two easements to the respective utilities and issuance of the requisite authorizations and permits for these works; and FURTHER THAT Staff be directed to continue to work with Town of Newmarket and their consultants to (a) finalize plans and issue the requisite authorizations and permits for the Tom Taylor Trail Link and (b) to submit a stewardship funding application regarding the streambank naturalization. CARRIED VI.DEPUTATIONS There were no deputations at this meeting. VII.HEARINGS Mr. Jay Dolan, having previously made a declaration of pecuniary interest, did not participate in the discussion or the decision. Cancellation of Permission (Permit No. IP.2015.041) Part of Lot 26, Concession 8, Registered Lot 2, Plan 1108, Town of Innisfil, County of Simcoe Applicant: Kyle Gray Moved by: V. Hackson Seconded by: P. Molloy BOD-108-15 RESOLVED THAT the Board of Directors conduct a proceeding by tribunal for a hearing under Ontario Regulation 179/06, as amended; and FURTHER THAT the hearing be held under the Statutory Powers Procedures Act. CARRIED Page 230 of 340 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-08-15 July 24, 2015 – Minutes Page 4 of 5 Vice Chair Drew read the Opening Remarks in relation to this Hearing. The Board received Staff Report No. 38-15-BOD and a presentation from the Manager, Planning, Regulations and Enforcement in relation to this Hearing regarding the cancellation of Permit No. IP.2015.041, pursuant to Ontario Regulation 179/06. The Board also heard from the applicant. The formal Hearing Record is part of the permit file. Moved by: M. Quirk Seconded by: D. Bath BOD-109-15 RESOLVED THAT the Board conclude the hearing and rise from tribunal to return to the Board of Directors` meeting. Moved by: S. Harrison-McIntyre Seconded by: S. Macpherson BOD-110-15 RESOLVED THAT Staff Report No. 38-15-BOD regarding the cancellation of Permit No. IP.2015.041 issued to Kyle Gray (applicant) under Ontario Regulation 179/06 be authorized as the conditions of approval have not been met, and failure to meet these conditions may result in victimization of future property owners and impacts to surrounding structures as a result of groundwater drawn down. CARRIED VIII.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION The Board identified Item No. 4 as items requiring separate discussion. IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: V. Hackson Seconded by: P. Ferragine BOD-111-15 RESOLVED THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. CARRIED 1.Correspondence There were no correspondence items for this meeting. 2.Budget Status Report BOD-112-15 RESOLVED THAT Staff Report No. 39-15-BOD regarding the Authority’s Budget Status for the six month period ending June 30, 2015 be received for information. CARRIED 3.Consultant Selection Approval – Improving the Stability of Fairy Lake Dam BOD-113-15 RESOLVED THAT Staff Report No. 40-15-BOD regarding a contract with exp Services Inc. to undertake the Background Document Review and Preparation of Detailed Design Drawings for the purpose of improving the Stability of Fairy Lake Dam be approved. CARRIED Page 231 of 340 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors’ Meeting BOD-08-15 July 24, 2015 – Minutes Page 5 of 5 5.Progress Update - LSRCA Strategic Plan 2015-2020 BOD-114-15 RESOLVED THAT Staff Report No. 42-15-BOD regarding an update on the progress of the LSRCA Strategic Plan be received for information. CARRIED X.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 4.Lake Simcoe/South-eastern Georgian Bay Clean Up Fund (LSGBCUF) - Program Update and Round 3 Grant Approvals Councillor Simpson advised that, as Chair of the Public Advisory Committee, he is pleased to see LSRCA tie into this LSGBCUF funding, which is getting close to winding down of the $29,000,000, and he looks forward to seeing improvements in the Lake Simcoe watershed. Moved by: R. Simpson Seconded by: D. Wheeler BOD-115-15 RESOLVED THAT Staff Report No. 41-15-BOD regarding Lake Simcoe/South-Eastern Georgian Bay Clean-up Fund: Program Update and Round 3 Grant Approvals be received for information. CARRIED XI.CLOSED SESSION There were no Closed Session items for this meeting. XII.OTHER BUSINESS a)Councillor Macpherson advised that Simcoe North MPP Garfield Dunlop had recently announced his resignation. rd b)Councillor Eek reminded everyone that the Holland Marsh Soupfest is taking place on October 3and that it has an elected officials’ category. For more information, please click this link: www.soupfest.ca c)Vice Chair Drew reminded members that there will not be an August meeting. XIII.ADJOURNMENT Moved by: R. Simpson Seconded by: D. Bath BOD-116-15 RESOLVED THAT the meeting be adjourned @ 10:25 a.m. CARRIED Regional Councillor Bobbie Drew Michael Walters Vice Chair Chief Administrative Officer Page 232 of 340 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors Meeting No. BOD-07-15 Friday August 28, 2015 John L. Jose Building, Tiffin Centre for Conservation th Line, Utopia Ontario, L0M 1T0 8195 8 MINUTES NVCA Officers Present: Chair, Councillor Doug LougheedInnisfil (Town) Deputy Mayor Gail Ardiel, Vice ChairBlue Mountains (Town) Deputy Mayor Nina Bifolchi, Past ChairWasaga Beach (Town) NVCA Board Members Present: Councillor Bob MeadowsAdjala-Tosorontio (Township) Councillor Gail LittleAmaranth (Township) Councillor Ron OrrBradford West Gwillimbury (Town) Councillor Deb DohertyCollingwood (Town) Councillor Cam EcclestoneCollingwood (Town) Councillor Connie LeishmanClearview (Township) Councillor Keith White,Essa (Township) Councillor Terry MokriyGrey Highlands (Municipality)arrived at 9:35 a.m. Councillor Rob NicolInnisfil (Town) Mayor Darren WhiteMelancthon (Township) CouncillorFred NixMono (Town) Councillor Earl HawkinsMulmur (Township) Councillor Donna Jebb New Tecumseth (Town) Mayor Rick MilneNew Tecumseth (Town) Councillor Phil HallOro-Medonte (Township) Councillor Barbara CoutancheOro-Medonte (Township) Councillor Walter BenottoShelburne (Town) Mayor Bill FrenchSpringwater (Township) Councillor Perry RitchieSpringwater (Township) Regrets: Councillor Sergio MoralesBarrie (City) Councillor Arif KhanBarrie (City) Mayor Chris VanderkruysClearview (Township) Councillor Michael SmithEssa (Township) Mayor Brian SmithWasaga Beach (Town) Staff Present: D. Gayle Wood, Chief Administrative Officer, Sheryl Flannagan, Director of Corporate Services, Chris Hibberd, Director of Planning Services, Glenn Switzer, Director of Engineering and IT, Byron Wesson, Director of Land, Education and Stewardship Services and Laurie Barron, Coordinator, CAO and Corporate Services Page 233 of 340 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Board of DirectorsMinutes-Meeting No. BOD-07-15 August 28, 2015 Page 2of 8 CALL TO ORDER Chair Lougheed called the meeting to order at 9:00 a.m. 1.DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST Mayor French declared a conflict of interest on Item #5due to possible litigation as he is a member of the Midhurst Ratepayers Association.He did not participate in the discussion or vote on the resolution. 2.APPROVAL OF AGENDA RES#1Moved by:Walter BenottoSeconded by:Barb Coutanche RESOLVED THAT:the agenda for the August 28, 2015meeting No. BOD-07-15 be approved. Carried; 3.MINUTES 3.1Minutes of the Board of Directors Meeting No. BOD-06-15 dated June 26, 2015. RES#2Moved by:Barb CoutancheSeconded by:Walter Benotto RESOLVED THAT: the minutes of the Board of Directors meeting No. BOD-06-15 dated June 26, 2015be approved. Carried; 3.2Minutes of the Land, Education and Stewardship Services Advisory Committee Meeting No. LESAC-02-15 dated June 26, 2015 RES#3Moved by:Walter BenottoSeconded by:Barb Coutanche RESOLVED THAT:the minutes of the Land, Education and Stewardship Services Advisory Committee meeting No. LESAC-02-15 dated June 26, 2015be received and approved for implementation. Carried; 3.3Minutes of theFinance and Administration Advisory Committee Meeting No. FAAC-01-15 dated July 23, 2015. RES#4Moved by:Barb CoutancheSeconded by:Walter Benotto 3.3.1 RESOLVED THAT: the minutes of the Finance and Administration Advisory Committee meeting No. FAAC-01-15 dated July 23, 2015 be received; and FURTHER THAT:the recommendations contained therein be adopted by the Board for implementationwith the exception of the tabled motion which was referred to theFAAC Committee from BOD-06-15, Resolution #16 regarding financial reporting which will be consideredunder separate resolution of the Board of Directors. Carried; Page 234 of 340 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Board of DirectorsMinutes-Meeting No. BOD-07-15 August 28, 2015 Page 3of 8 RES#5Moved by:Walter BenottoSeconded by:Barb Coutanche 3.3.2 RESOLVED THAT:the FAAC Committee recommends to the Board of Directors that: NVCA Annual reports remain in the same format containing afinancial overview. The annual budget process contain a previous 3 year operating comparison. NVCA Quarterly Report be provided to the Board of Directorsin a revised format which would address current budget,actual year to date, over/under budget (in dollars) andpercentage of budget year to date. The current monthly report format be removed, in favour ofquarterly reporting, to be more consistent with a number of municipal financial reporting systems. Carried; 3.4Minutes of the Human ResourceAdvisory Committee Meeting No. HRAC-03-15 dated August 13, 2015. RES#6Moved by:Bill FrenchSeconded by:Perry Ritchie 3.4.1RESOLVED THAT: the minutes of the Human Resource Advisory Committeemeeting No. HRAC-03-15 dated August 13, 2015 be received. Carried; RES#7Moved by:Bill FrenchSeconded by:Perry Ritchie 3.4.2RESOLVED THAT:the Board of Directors receive the Staff Report No. 09-03-15-HRACpresented to the HumanResources Advisory Committee regarding recommendations20and 21 of the Service Delivery and Operational Review with reference to a proposed Board membership reduction and voting protocol; and FURTHER THAT:the Board of Directors recommend endorsement, in principle, of a reduced NVCA Board membership; and FURTHER THAT:the Chair and Chief Administrative Officerbe directed to seek input from watershed member municipalities and the province regarding a proposed NVCA Board size of 18 members and voting protocol options; and FURTHER THAT: the CAO report to a future Board meeting once feedback has been received. Carried; The Board of Directors recessed at 10:35 a.m. The Board of Directors reconvened at 10:45 a.m. Page 235 of 340 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Board of DirectorsMinutes-Meeting No. BOD-07-15 August 28, 2015 Page 4of 8 4.ANNOUNCEMENTS (a)Chair’s Update Chair Lougheed advised the members that he had an opportunity to speak with Minister Bill Mauroand the AMOconference held in August. Chair Lougheed and Vice Chair Ardiel discussed the feasibility ofthe NVCABoard membership reduction. Minister Mauro indicated that he would meet with the Chair and Vice Chair to discuss this matter further. Chair Lougheed advised the Board of a most successful eventhere at Tiffin whereMP Kellie Leitchannouncedthe contribution of funds from the Minister under the Lake Simcoe South East Georgian BayClean Up Fund. (b)Congratulations to Sheryl Flannagan, Director of Corporate Services for receiving her designation of Certified Human Resource Professional. Mayor French declared a conflict of interest on Item #5due to possible litigationas he is a member of the Midhurst Ratepayers Association. He did not participate in the discussion or vote on the resolution. 5.DEPUTATION: Health of Willow Creek and MinesingWetlands –Proposed Sewage Treatment Plantin Midhurst, Township of Springwater.Constance Spek, Midhurst Ratepayers Association RES#8Moved by:Ron OrrSeconded by:Perry Ritchie RESOLVED THAT:the presentation by the Midhurst Rate Payers Association regarding the Health of Willow Creek and Minesing Wetlands with respect to the proposed Sewage Treatment Plant in Midhurst, Township of Springwaterbe received and directed to staff for a response. Carried; 6.REPORT OF THE DIRECTOR OF PLANNING SERVICES 6.1Reporting Permits/Approvals under the Conservation AuthoritiesAct. (Staff Report No.46-07-15-BOD) RES#9Moved by:Perry RitchieSeconded by:Barb Coutanche RESOLVED THAT: the Permits and Approvals issued by staff for the period June 13, 2015 to August10, 2015, Staff Report No. 46-07-15-BODbe received by the Board of Directors; and FURTHER THAT: the Board of Directors approve the proposed change from monthly reporting to biannual reporting; and FURTHER THAT: the new report format is adopted to allowfor the review in open session. Carried; Page 236 of 340 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Board of DirectorsMinutes-Meeting No. BOD-07-15 August 28, 2015 Page 5of 8 7.REPORT OF THE DIRECTOR OF CORPORATE SERVICES 7.1Communications Report forJune 12 to August 10, 2015 (Staff Report No.47-07-15-BOD) RES#10Moved by:Perry RitchieSeconded by:Barb Coutanche RESOLVED THAT:the Communications Staff Report No. 47-07-15-BOD forJune 12 to August 10, 2015 be received by the Board of Directors. Carried; 7.2Employee Handbook Update Section 3.16 Workwear, Uniforms and Safety Footwear Policy. (Staff Report No. 48-07-15-BOD) RES#11Moved by:Perry RitchieSeconded by:Barb Coutanche RESOLVED THAT: the Board of Directors endorsethe updates to the Employee Handbook regarding Workwear, Uniform and Safety Footwear Policy, as described in Staff Report No.48-07-15-BOD dated August 28, 2015. Carried; 7.3Financial Activity Report Summary toJuly 31, 2015 (Staff Report No.49-07-15-BOD) RES#12Moved by:Bob MeadowsSeconded by:Gail Ardiel RESOLVED THAT:the Accounts Receivable as at July 31, 2015in the amount of $1,807,761.65 including Planning items of $285,788.00, levy for balance of 2015 of $1,035,273.23 be received; and FURTHER THAT:disbursements as at July 31, 2015in the sum of $952,675.55 including wages (net of withholdings) of $371,965.16be received; and FURTHER THAT:the Unaudited Combined Statement of Operations Program Summary as at July31, 2015be received. Carried; 7.42015 Second Quarter Budget Report (Staff Report No. 50-07-15-BOD) RES#13Moved by:Bob MeadowsSeconded by:Gail Ardiel RESOLVED THAT: the NVCA Board receive for information the 2015 Second Quarter budget Staff Report No.50-07-15-BOD; and FURTHER THAT: staff continue to monitor budget activities. Carried; Page 237 of 340 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Board of DirectorsMinutes-Meeting No. BOD-07-15 August 28, 2015 Page 6of 8 8.REPORT OF THE DIRECTOR, LAND, EDUCATION AND STEWARDSHIP SERVICES 8.1Angus Tornado, Verbal update regarding final works Byron Wesson, Director, Land Operations and Stewardship Services updated the Board of Directors on the completion of the tornado cleanup at Tiffin. RES#14Moved by:Bob MeadowsSeconded by:Connie Leishman RESOLVED THAT: the verbal report from the Director, Land, Education and Stewardship Services be received: and THAT: staff be thanked for their hard work in responding to the tornado. Carried; 9.CLOSED SESSION RES#15Moved by:Donna JebbSeconded by:Fred Nix RESOLVED THAT: this meeting of the Board of Directors No. BOD-07-15 move to closed session at 11:17 a.m. to address matters pertaining to: Litigation or potential litigation, including matters before administrative tribunals, affecting the Authority. Lot 6, Concession 15, Town of Innisfil; and FURTHER THAT:the following staff be in attendance: D. Gayle Wood, Chief Administrative Officer, Chris Hibberd, Director, Planning Services, Glenn Switzer, Directors of Engineering and IT, Byron Wesson, Director of Land Operations and Stewardship Services,Sheryl Flannagan, Director, Corporate Services and Laurie Barron, Coordinator, CAO and Corporate Services. RES#16Moved by: Donna JebbSeconded by: FredNix RESOLVED THAT: the Board rise from Closed Session at 11:26 a.m. and report progress. Carried; RES#17Moved by: Terry MokriySeconded by: Rick Milne RESOLVED THAT: the NVCA Board of Directors receive Staff Report No. 51-07-15- BOD; and FURTHER THAT:the NVCA Board of Directors approve staff’s recommendation to finalize the Draft Agreement for restoration and posting of the letter of credit; and FURTHER THAT:the final agreement be signed by the Chair and Chief Administrative Officer. Carried; Page 238 of 340 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Board of DirectorsMinutes-Meeting No. BOD-07-15 August 28, 2015 Page 7of 8 10.OTHER BUSINESS None noted 11.CORRESPONDENCE a)Conservation Ontario Council Minutes dated June 22/15. b)Nottawasaga Futures dated June 24/15 re: Funding support for implementationof 2015-2016 phase of “Innisfil Creek and Upper Nottawasaga Watershed Improvement Project”. c)MPP Bill Walker dated June 2015 re: acknowledging receipt of NVCA 2014 Annual Report. d)NVCA letter to Mayor Terry Dowdall dated July 21/15 re: congratulations on appointment to the Federation of Canadian Municipalities Board. e)NVCA letter to The Honourable Dr. Kellie Leitch dated July 23/15 re: thanking for visiting Tiffin and announcing funding under the Lake Simcoe South eastern Georgian Bay Clean Up Fund. f)Ministry of Municipal Affairs and Housing dated July 23/15 re: National Disaster Mitigation Program. g)NVCA letter to Councillor KathyJeffery date July 29/15 re: congratulations on appointment to the Federation of Canadian Municipalities Board. h)Jeff Yurek, MPP Elgin-Middlesex-London, PC Critic of Natural Resources and Forestry dated July 27/15 re: Review of the Conservation Authority Act. i)Ministry of Transport dated July 31/15 re: Navigation Protection Act, developing methodology and reviewing requests. RES#18Moved by: Donna JebbSeconded by: Darren White RESOLVED THAT:the correspondence in agenda BOD-07-15 be received. Carried; Page 239 of 340 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Board of DirectorsMinutes-Meeting No. BOD-07-15 August 28, 2015 Page 8of 8 ADJOURN RES#19Moved by:Donna JebbSeconded by:Darren White RESOLVED THAT: this BOD-07-15meeting adjourn at 11:29 a.m. to meet again at the call of the chair. Carried; _________________________________________________ Chair Doug LougheedD. GayleWood, Chief Administrative Officer th Approved this 25day ofSeptember, 2015 Page 240 of 340 12.d) Nottawasaga Valley Conservation Authority, minutes of ... HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETING No. 08-15–September 25, 2015 Board responds to provincial Conservation Authorities ActReview The board approved the NVCA response to the Province’s Discussion Paper on the Conservation Authorities ActReview.Among the NVCA’s recommendations: strong support for the Act’s watershed-boundary approach to water management, a call for clarification and updated language in the Act regarding the roles and responsibilities of conservationauthorities, and a call for long-term, sustainable funding mechanisms for conservation authorities across the province.The Board alsoendorsed Conservation Ontario’s response to the Review. The board’s full response to the Conservation Authorities Actreview can be found at nvca.on.ca/about/boardofdirectors Planning and permit fee review subcommittee holds first meeting The board received minutes from the first meeting of the Planning and Engineering Advisory Committee’s Planning and Permit Fee Review Subcommittee. Stakeholders include representatives from the development industry, agriculture, Ontario Stone, Sand and Gravel and individuals permitapplicants. Committee Chair, Councillor Keith White and Committee Members The subcommittee meets again on October 1. Full-board decision making for 2016 The board approved a move to full-board decision making in 2016. Aone year pilot project will see the Board reducing its size to 18 members, one member representing each of the 18 watershed municipalities, subject to approval of watershed municipalities. The NVCA’s Agricultural Committee will remain active.The Planning and Permitting Fees SubCommittee will also remain in place until the final review of this matter. Page 241 of 340 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Board Action Plan looks to strengthen governance The board approved an Action Planand Job Description leading to enhanced accountability, transparency and efficiency. The call forthe plan came from a recommendation from the 2014 Service Delivery and Operational Review to strengthen board governance. Several of the actions have already been addressed, including the completion of the 2015 Business Plan, the creation of a performance management system for senior positions in the organization, and timelines for the development of a succession plan and asset management plan. In brief During this meeting, the board also: Received a brief video update on the Pine River Restoration Project in Essa Township (Angus) Met in closed session to discuss the Superior Court of Justice decision Gilmore et alvs. NVCA. For more information D. Gayle Wood,CAO,gwood@nvca.on.ca,705-424-1479 ext. 225 For the full meeting agenda including documents and reports, visit the NVCAwebsiteat nvca.on.ca/about/boardofdirectors. Future meetings &events Friends of Minesing Wetlands Fall NVCA Board of Directors Meeting October 23, 9 am to 12 pm Paddle October 3, 9 am to 3pmTiffin Centre for Conservation, Utopia Minesing Wetlands Conservation Area Nature at Night –Family Event Nature Days for HomeschoolersOctober 29, 6 to 9 pm October 13,10am to 3pm, Tiffin Tiffin Centre for Conservation, Utopia Conservation Area, Utopia Latornell Conservation Symposium New education program for November 17-19 homeschooling families Alliston Landowner Workshop –Caring for your land and waters October 15, 5 to 7 pm Tiffin Centre for Conservation, Utopia Page 242 of 340 12.e) Minutes of Sustainability Plan Steering Committee (SPS... 1 Sustainability Plan Steering Committee (SPSC) Meeting Date Thursday, September 10 Time 11am-1pm Location North Simcoe Community Futures Development Corporation), 105 Fourth Street, Midland Attendance Doug Luker, CAO/Clerk, Township of Tiny, (Chairperson) Jamie Galloway, Town Engineer, Town of Midland Keith Sherman, Executive Director, Severn Sound Environmental Association Chris McLaughlin, General Manager, NSCFDC Andria Leigh, Director, Development Services, Township of Oro-Medonte Andrea Betty, Director of Planning and Community Development, Town of Penentanguishene Steffen Walma, Deputy Mayor, Township of Tiny Regrets Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay Chris Murray, Assistant Professor, Sustainability Sciences, Lakehead University, Orillia Campus Marina Whelan, Program Manager, Health Protection Service, Simcoe Muskoka District Health Unit Ron Stevens, Councillor, Ward 4, Township of Severn Nick Popovich, Director of Development Services, Township of Georgian Bay Bob Bowles, Community Liaison, Kids for Turtles, Lakehead University ________________________________________ 1.0 Welcome and Approval of Agenda Coordinator noted the addition of item 7.2: Budget Letter Requesting Project Contributions for 2016. Agenda unanimously approved by the committee. 2.0 Review and Approval of Minutes from Last Meeting (June 3, 2015) SPSC_DRAFT_Minut es_June3_2015.docx Discussion: SSS distributed the DRAFT minutes on June 6 for SPSC review. No changes advised or completed. Chair requested a motion to approve the minutes from the June 3 SPSC meeting. Moved by J. Galloway and seconded by A. Leigh. Minutes from the June 3 meeting approved. Action Items: (1) SSS to distribute approved minutes to the SPSC members, municipal clerks for information to councils, and post the approved minutes on the SSS website. APPROVED MINUTES 10-SEP-15 Sustainable Severn Sound, 105 Fourth Street, P.O. Box 8, Midland, ON L4R 4K6 Page 243 of 340 12.e) Minutes of Sustainability Plan Steering Committee (SPS... 2 3.0 Update on Action Items Resulting from June 3 Meeting Attached for committee reference, no outstanding Action Items (besides the cancellation of the 26-Jun-15 SPSC working meeting). 4.0 2015 SSS Work Plan Items 4.1 Sustainably Speaking: Speaker Series to Advance Community Sustainability Discussion: Coordinator provided a status of funds ($2000 remains in the care of the Township of Tiny). Update on next steps (a Business Energy Breakfast had been discussed for Small Business Week in partnership with NSCFDC and the Skills for the Green Economy project, but due to the requirements and expectations of the Sustainability Plan Review, it was recommended and supported by the Chair that Sustainable Severn Sound defer an event until after its completion). The Coordinator asked for any comments on the request, and receiving none, the Chair requested a vote. Moved by S. Walma, seconded by J. Galloway. Motion to defer the Speaker Event until after the completion of the Sustainability Action Plan approved. In addition, SSS did complete a resubmission to TD FEF for July 15 deadline (requesting the additional $8,000), response expected after September 15, 2015. Update to be provided via e- mail prior to the October 1 st SPSC meeting. No other action is pending on this item. 4.2 Community Sustainability Survey, Georgian College Research Analyst Program Discussion: Sustainable Severn Sound, Community Survey, Major Research Project Summary Report (to be reviewed as part of 4.3) Item will be reviewed as part of the presentation in Item 4.3. Coordinator requested discussion of Items 4.4, 4.5 and 7.0 prior to the presentation, as to ensure a direct flow into the activities 4.3 Review of the Sustainability Plan to Develop the Sustainability Action Plan Presentation by Sustainability Coordinator Overview of Results and Recommendations resulting from: -SPSC Survey, June 2015; -Municipal Staff and Council Survey Responses from June 18, 2015 Event Evaluation; -One-on-one SPSC member interviews, August 2015; and -Community Survey Results, Summary Report. APPROVED MINUTES 10-SEP-15 Sustainable Severn Sound, 105 Fourth Street, P.O. Box 8, Midland, ON L4R 4K6 Page 244 of 340 12.e) Minutes of Sustainability Plan Steering Committee (SPS... 3 Presentation Reference Documents Report Provided to SPSC on 15-Jul-15 July 2015 Update: (1) Review and Update of the Severn Sound Sustainability Plan (2) Research Analyst Program Status (Community Survey) Severn Sound Sustainability Plan Review: Committee Survey Results per Action Item Action Item Status (Complete, In-Progress, Not Started, Non-Relevant for the Project) Priority Ranking (High, Medium, Low) Indicator(s) per 2104 Baseline Report and Data Source(s) SustainabilityPlanA ctionsRankedbyPriority_IdentifiedbyPillarGoalStrategic Direction_Aug2015.xlsx Sustainability Plan Actions Ranked by Priority by the SPSC and Identified by Pillar, Goal and Strategic Direction (colour-coded, with matching colours representing actions for the potential to be merged) APPROVED MINUTES 10-SEP-15 Sustainable Severn Sound, 105 Fourth Street, P.O. Box 8, Midland, ON L4R 4K6 Page 245 of 340 12.e) Minutes of Sustainability Plan Steering Committee (SPS... 4 Questions for the Sustainability Plan Steering Committee: Summary of Responses, August 2015 Input to the Plan Review and Development of an Action Plan for the Sustainable Severn Sound Project Overview of the Steps to Developing the Sustainability Action Plan Sustainability Action Plan: Development Timeline 4.4 Sustainability Discussion Series, Event #1, Profiling Best Practices: Energy Conservation and Management, Thursday, June 18, Midland Discussion: Summary of Event Evaluation Survey (as above), requested approval from the committee to defer planning of next event until completion of the Sustainability Action Plan. Moved by K. Sherman, seconded by J.Galloway. Motion to defer the Sustainability Discussion Series until after completion of the Sustainability Action Plan approved. 4.5 Sustainable Meeting and Event Policy Development Discussion: Item deferred at 3-Jun-15 meeting. Request to defer until completion of the Sustainability Action Plan. Approved. 5.0 Discussion of Sustainability: Working Definition for the Project and Committee Mission and Vision Statement Exercise Current Mission Statement Sustainable Severn Sound seeks to: Develop, promote and support educational and operational programming designed to impact the sustainability pillars as identified within the Severn Sound Sustainability Plan; environmental protection and integrity, community well-being and economic prosperity; Create opportunities for all sectors, including governments, non-government organizations, private companies, and individual residents, to work together on environmental, social or economic initiatives which aim to improve the sustainability of the Severn Sound watershed; APPROVED MINUTES 10-SEP-15 Sustainable Severn Sound, 105 Fourth Street, P.O. Box 8, Midland, ON L4R 4K6 Page 246 of 340 12.e) Minutes of Sustainability Plan Steering Committee (SPS... 5 Provide municipalities, partners and residents with information, resources, and tools needed that will allow them to effectively contribute to the goals within the Severn Sound Sustainability Plan. *The mission statement should: be an action statement that outlines the preferred future of the project; establish what the project will do, for whom, and why it is unique and of value; provide a focus for future planning; acts as a focal point against which all plans or directions are checked; and may have several drafts as the Sustainability Action Plan evolves. Current Vision sustainability literacy in both the private and public sector, collaborate with our member municipalities and community organizations to champion sustainable initiatives through programs and projects, and broadly communicate the successes of the Severn Sound watershed community as we work towards achieving a truly sustainable watershed. *Reexamining the vision will allow the Sustainability Plan Steering Committee to decide how they want the sustainability project to be perceived in the future. The committee will explore what they want to as the process continues. Discussion: Due to time restrictions, the coordinator was unable to lead the attendees through the exercise. Further discussion will be held during the October 1 st Planning Session with Erik Lockhart. 6.0 2015 Meeting Schedule 6.1 Sustainability Plan Steering Committee Discussion: Request SPSC approval to convene meetings a minimum of monthly for the remainder of 2015 (as below): Date Time Location Purpose Thursday, October 1 11am-1pm SSS Office, 105 Fourth Strategic Planning Session Street, Midland with E. Lockhart October 14, or 15 (to be 9:00am-2:30pm External site (to be Strategic Planning Session confirmed) confirmed) with OMAFRA Facilitator Thursday, November 5 11am-1pm SSS Office, 105 Fourth Review of Sustainability Street, Midland Action Plan Thursday, December 3 11am-1pm SSS Office, 105 Fourth Final Review and Street, Midland Approval of Sustainability Action Plan Discussion: Coordinator provided an overview of the processes involved with developing the Sustainability Action Plan and proposed the concept of having additional municipal representatives APPROVED MINUTES 10-SEP-15 Sustainable Severn Sound, 105 Fourth Street, P.O. Box 8, Midland, ON L4R 4K6 Page 247 of 340 12.e) Minutes of Sustainability Plan Steering Committee (SPS... 6 attend the October 15 Planning Session. It was recommended by the committee that each municipality st meeting, and that a maximum of 2 representatives from each partner municipality attend (1 council representative and the appointed member) be in attendance. It was also advised that the coordinator contact the Township of Tay to ensure the participation of a staff and/or member of Council in the planning process. Action Item(s): (1) Coordinator to draft a letter to each of the partner municipality Mayor and Council requesting attendance with their appointed representative and provide to each SPSC member for approval prior to distribution. (2) Coordinator is to also connect with R. Lamb form the Township of Tay to request a Township representative. (3) Send meeting requests as reflected in the above schedule to the SPSC by Monday, September 14. 7.0 Budget Update 7.1 Balance Sheet as of August 31, 2015 attached for committee reference Discussion: Balance sheet provided to the committee for reference, and noted that the project was under budget by $5,712 based on projections to the end of year. Coordinator also noted that the project expense for the Sustainability Action Plan was estimated at $2,250, resulting in a potential surplus of $3,462 at the end of the year. Update to be provided at the next meeting. 7.2 DRAFT Letter to Request Municipal Budget Contributions for 2016 Budget_Letter_MID LAND_2015.docx Discussion: Coordinator explained the purpose of the letter, which is to provide a reminder to municipalities of the 2016 budget request from Sustainable Severn Sound. The letter drafted for the Town of Midland has been attached for reference. Letters will be send to each financial representative, SPSC member, and CAO by the 18-Sep-14. 8.0 Adjournment Time: 1:10pm Next Meeting: Thursday, October 1 11am-1pm Sustainability Action Plan: Planning Session Facilitator, Erik Lockhart SSS Office Location 105 Fourth Street Midland, ON APPROVED MINUTES 10-SEP-15 Sustainable Severn Sound, 105 Fourth Street, P.O. Box 8, Midland, ON L4R 4K6 Page 248 of 340 12.f) Correspondence dated August 14, 2015 from Gerry Marsha... Page 249 of 340 12.g) Correspondence dated September 24, 2015 from Peter Mil... Page 250 of 340 13.a) Correspondence dated September 22, 2015 from Keith She... Severn Sound Environmental Association 67 Fourth Street Midland Ontario L4R 3S9 Tel: 705-527-5166 Fax: 705-527-5167 Website: www.severnsound.ca September 22, 2015 To: Susan Boonstra, Township of Georgian Bay Jessica Gunby, Township of Georgian Bay Andrea Fay, Town of Midland Doug Irwin, Township of Oro-Medonte Ted Walker, Town of Penetanguishene Sharon Goerke, Township of Severn Alison Thomas, Township of Tay Doug Luker, Township of Tiny John Daly, Township of Springwater Gayle Jackson, City of Orillia RE: TREE SEEDLING DISTRIBUTION PROJECT REQUEST TO CONSIDER MUNICIPAL PARTICIPATION IN 2016 Over the past nine years, Severn Sound Environmental Association (SSEA) and North Simcoe Stewardship/Dufferin Simcoe Land Stewardship Network have partnered with the Townships of Tay, Tiny, Springwater, Oro-Medonte, and Severn, the Towns of Penetanguishene and Midland, and the City of Orillia to provide local residents with reasonably priced, native tree seedlings for spring planting. The objective of the project is to promote tree planting by residents in the Severn Sound area, improving environmental health and increasing tree cover. The project has been very successful: in the past nine years, 85,790 tree seedlings were purchased and planted by residents of the participating municipalities. The SSEA recommends that the program be offered to North Simcoe municipalities for spring 2016. At this time, SSEA would like to determine if your municipality is interested in There is no direct participating in the 2016 Tree Seedling Distribution Project. funding required from the municipalities to SSEA ; however, municipal partners will be responsible for assisting with project promotion and some aspects of project implementation (see below). 1 Page 251 of 340 13.a) Correspondence dated September 22, 2015 from Keith She... SSEA will be responsible for coordinating the program, including: Ordering tree seedlings and organizing pick-up of the bulk seedling order at the nursery. Creating electronic promotional materials for use by participating municipalities (i.e., poster, information/pricing sheet, species selection guide, and tree planting tips sheet). Participating municipalities can link to the SSEA website, which will contain all the promotional details. Receiving tree orders and payments from participating residents. We are nd proposing a tree order deadline of January 22, 2016. Providing receipts and pick-up instructions to participants. Coordinating volunteers to assist with sorting and distribution of tree orders. The distribution day will be in late April or early May 2016. Producing a final report on the project by September 2016. Municipal partners will be required to undertake the following responsibilities: Provide the information/pricing sheet to residents. Options for program promotion by the municipality include: municipal web-site and at municipal facilities (e.g., poster on bulletin boards), inclusion in tax bills and/or other municipal mailings (where possible/appropriate), and local/social media (e.g., municipal page in newspaper, Twitter, Facebook). Promotional materials should be distributed to landowners by December 2015, to allow landowners sufficient time to place their orders before the proposed January deadline. Provide a suitable facility (e.g., sand dome, roads garage) for the distribution location. The distribution location needs to be cool, indoors, and secure, with sufficient space to store tree orders for a few days. Note: wherever possible (and depending on program participation), SSEA will coordinate joint distribution locations, rather than requiring each municipality to provide individual distribution sites. Provide assistance (e.g., staff, council member, or other municipal representative) with pick up, sorting, and distribution of tree seedlings. Bulk order seedling pick-up from the nursery (approximately ½ o day): Several vehicles will be required, including SSEA vehicle(s); each municipality may need to send one truck and driver to the nursery, located in Everett, north of Alliston. Whenever possible, depending on the size and type of vehicles the municipalities have available, SSEA alternates which participating municipalities are required to assist with tree seedling pickup each spring. The tree seedling bulk order is typically picked up from the nursery one or two days prior to the distribution day. Sorting bulk order into individual landowner orders (approximately o ½ day): Tree seedlings are normally sorted one day prior to the distribution day, at a central location. Following sorting, orders for participants are transported to the designated distribution locations. 2 Page 252 of 340 13.a) Correspondence dated September 22, 2015 from Keith She... Distribution of tree orders (approximately ¾ day): The distribution o thth dates are tentatively April 29/30, however the final dates will depend on spring weather conditions, which determine when seedlings can be harvested and packaged by the nursery. The distribution timing is typically finalized in late March or early April. Municipal in-kind support for the program provides a visible partnership, and helps to keep project implementation costs low. th Please advise the SSEA (by email to gmarchildon@midland.ca) by October 16, 2015 if your municipality would like to participate in this project for 2016, and if so, who the contact person is who will liaise with SSEA on this project. Yours truly, Keith Sherman, Executive Director Severn Sound Environmental Association CC: SSEA Board 3 Page 253 of 340 13.b) Correspondence dated September 16, 2015 from Barry War... September 16, 2015 Simcoe and Muskoka Mayors and Councilors Dear Mayor and Council: Re: Breastfeeding Friendly Places encouraging the support of your municipal government to participate in creating breastfeeding friendly places. Community support is a key factor that can influence a family's decision about whether or not to breastfeed and about how long to breastfeed. Municipalities have the ability to develop policies and environments supportive of breastfeeding, as well as to provide leadership to local businesses and organizations to do the same, by: Creating breastfeeding friendly policy for all municipal spaces (indoor and outdoor) Creating breastfeeding friendly workplace policy for municipal employees create breastfeeding friendly places Posting signage at entrances to your buildings identifying municipal spaces as breastfeeding friendly Breastfeeding in public is a human right legally protected by the Ontario Human Rights Code. Services provided to breastfeeding families must be provided free from discrimination. The Ontario Human Rights Code requires employers to ensure the work environment is free from discrimination related to breastfeeding and requires employers to accommodate employee needs for breastfeeding or expressing breastmilk. Health Canada and the World Health Organization recommend exclusive breastfeeding for the first six months and sustained breastfeeding for up to two years and beyond. SMDHU promotes the importance of breastfeeding for the nutrition, immunologic protection, growth and development of infants and children. It is also recognized that breastfeeding has positive impacts on the health of the breastfeeding parent, family economics and the environment. In Simcoe Muskoka 91% of families initiate exclusive breastfeeding at birth but only 26.6% of families breastfeed exclusively to six months. Research suggests breastfeeding families can feel reluctant to breastfeed in public places because of embarrassment, fear of disapproval and/or lack of comfortable facilities. We know that in in Simcoe Muskoka 74% of adults are supportive of breastfeeding in public, meaning that 1 out of 4 people are not supportive of breastfeeding in public. Working together as a community can lead to increased support and encouragement for breastfeeding families. . . . 2 Page 254 of 340 13.b) Correspondence dated September 16, 2015 from Barry War... Attached, please find your copy of the Becoming a Breastfeeding Friendly Place: a Step by Step can be posted on entrances to your facilities, please contact Health Connection at 1-877-721- 7520. The health unit would be pleased to provide additional information and offer support in the development of such policies. For further information and/or assistance please contact Natalie Riewe, Program Manager for Child Health at 705-721-7520 ext. 7726 or natalie.riewe@smdhu.org. Thank you for considering this important initiative. Sincerely ORIGINAL SIGNED BY Barry Ward Chair, Board of Health Att. (1) Page 255 of 340 13.b) Correspondence dated September 16, 2015 from Barry War... Page 256 of 340 13.b) Correspondence dated September 16, 2015 from Barry War... Page 257 of 340 13.b) Correspondence dated September 16, 2015 from Barry War... ----- Page 258 of 340 13.b) Correspondence dated September 16, 2015 from Barry War... - ----- Page 259 of 340 13.b) Correspondence dated September 16, 2015 from Barry War... - - - Page 260 of 340 13.b) Correspondence dated September 16, 2015 from Barry War... - Page 261 of 340 13.b) Correspondence dated September 16, 2015 from Barry War... ---- Page 262 of 340 13.b) Correspondence dated September 16, 2015 from Barry War... Page 263 of 340 13.c) Correspondence dated October 5, 2015 from Susan Varga ... Page 264 of 340 13.c) Correspondence dated October 5, 2015 from Susan Varga ... Page 265 of 340 13.c) Correspondence dated October 5, 2015 from Susan Varga ... Page 266 of 340 13.c) Correspondence dated October 5, 2015 from Susan Varga ... Page 267 of 340 13.c) Correspondence dated October 5, 2015 from Susan Varga ... Page 268 of 340 13.d) Correspondence dated October 1, 2015 from Trish Barnet... Conservation Authorities Act Conservation Authorities Act Conservation Authorities Act Page 269 of 340 13.d) Correspondence dated October 1, 2015 from Trish Barnet... Submit Comment Page 270 of 340 13.d) Correspondence dated October 1, 2015 from Trish Barnet... Add Notice into My Watch List Page 271 of 340 13.d) Correspondence dated October 1, 2015 from Trish Barnet... Staff Report No. 45-15-BOD Page No: Page 1 of 5 Agenda Item No: 4 BOD-09-15 TO: Board of Directors FROM: Mike Walters Chief Administrative Officer DATE: September 17, 2015 SUBJECT: Review of Conservation Authorities Act RECOMMENDATION: THAT Staff Report No. 45-15-BOD regarding comments being submitted on the review of the Conservation Authorities Act be approved and that staff be directed to forward the comments to the MNRF on behalf of LSRCA. Purpose of this Staff Report: The purpose of this Staff Report No. 45-15-BOD is to seek approval from the Board regarding LSRCA comments for recommended changes to the Conservation Authority Act. Background: The Province of Ontario has initiated a review of the Conservation Authorities Act (Act), which addresses the roles, responsibilities and governance of conservation authorities in resource management and environmental protection. As a first step, the Ministry of Natural Resources and Forestry (MNRF) has developed a Discussion Paper and posted it on the provincial In addition, a number of stakeholder and public sessions have been held across the province to obtain feedback. The deadline for submitting feedback to this discussion paper is October 19, 2015. Conservation Ontario has been compiling comments to take to Conservation Ontario Council on behalf of the 36 conservation authorities at the end of September. Individual conservation authorities (CAs) have been asked to submit comments both to Conservation Ontario and directly to the province should they wish. The following are LSRCAs comments provided to Conservation Ontario to address both general concerns and some specific changes that are needed to address on-going issues within the watershed. It is recommended that these comments also be sent directly to the MNRF. Page 272 of 340 13.d) Correspondence dated October 1, 2015 from Trish Barnet... Staff Report No. 45-15-BOD Page No: Page 2 of 5 Agenda Item No: 4 BOD-09-15 1.Under Section 4(1) provide counties with the opportunity to have the same ability as a regional municipality, where they can be the member of the conservation authority given that they achieve consensus amongst all the local member municipalities. 2.Section 20 (mandate of conservation authorities) of the Act should be redefined to reflect current interests and watershed issues such as: Integrated watershed management Natural hazard land management Natural heritage management Water quality and quantity As a result, Section 20(1) could read as follows: The objects of a conservation authority are to establish and undertake, within its watershed jurisdictional area, a program designed to implement an integrated watershed management approach that recognizes the need to protect people and property from natural hazards, maintain and improve water quality and quantity, and protect natural heritage features and functions. 3.Climate change adaptation and objectives should be introduced in the Act to reflect current environmental issues. Perhaps Section 21 Powers of conservation authorities (CA) could be amended accordingly. 4.The Act should be amended to better integrate matters of provincial interest and provincial policy with the objects and powers of conservation authorities. For example, 3.1 of the Provincial Policy Statement has been provincially delegated to CA in order to represent the provincial interest related to natural hazards yet the Act is generally devoid of this recognition. 5.Subsection 28(12) Hearing by the Board of Directors for the granting of permits (refusals only). Subsection 28(12) could read as follows: Permission required under a regulation made under clause (1) (b) or (c) shall not be refused or granted subject to conditions unless the person requesting the permission has Page 273 of 340 13.d) Correspondence dated October 1, 2015 from Trish Barnet... Staff Report No. 45-15-BOD Page No: Page 3 of 5 Agenda Item No: 4 BOD-09-15 6.Subsection 28(1)(c) refers to t (changes in strikethrough and bold): Prohibiting, regulating, or requiring the permission of the authority for development if, in the opinion of the authority, the control of flooding, erosion, dynamic beaches or pollution or conservation of land ecological function of the watershed may be affected by the development. ambiguity in implementation. 7.Act should be integrated with ongoing or concurrent planning permissions or approvals granted through other legislation including the Planning Act- recognizes the inter-connections between permissions under the Conservation Authorities Act and the inherent relationship to land use approvals in accordance with the Planning Act. For example, permission provided by LSRCA under Section 28 of the Act could be integrated with a Development Permit System established by a watershed municipality under the Planning Act. 8. the replacement of features and functions that are lost through the land development process. On this basis and to reflect the current practice of many CAs (including LSRCA), Subsection 21(1) of the Act should be amended by adding the following: (r) to establish an ecological offsetting program for the loss of natural heritage features and functions, as approved by the conservation authorities Board of Directors in consultation with stakeholders. 9.Currently, Subsection 21(1) (m.1) allows for the charging of fees for services approved by the Minister of Natural Resources and Forestry. While we support this power under Section 21, we believe that CAs should have the ability to establish a development charge through by-laws under the Development Charges Act. In doing so, the impacts of development could be ameliorated through adequate investment in restoring the environment and meeting the resource-based targets and objectives of the watershed. Page 274 of 340 13.d) Correspondence dated October 1, 2015 from Trish Barnet... Staff Report No. 45-15-BOD Page No: Page 4 of 5 Agenda Item No: 4 BOD-09-15 10.There is a recognized need to consult with First Nations communities on matters that may affect land and water within the watershed. In fact, some CAs Act should be changed to reflect the significance of First Nations communities and the importance of consultation in conserving heritage resources that are significant to First Nations. 11.Under Section 28, the Act should increase maximum fine from current $10,000 to $50,000. The current fine is not a deterrent and it is easier to ask forgiveness than conform to Regulation. Justices of Peace rarely invoke maximum fine. 12.Fines imposed currently go to the Province of Ontario. This should be changed so that they are directed to the respective CA to allow them the ability to enforce the Regulation and undertake compensation measures for environmental damages. 13.Section 28(18) and (19) - where the Courts issue an order for restoration, it should be the responsibility of the Courts (assisted by the CA) to pursue breaches or failure to comply with these orders and the CA who must then attempt to recover costs in a court of competent jurisdiction. CAs do not have the resources for this and again no deterrent for offenders. Possibly the act should consider the ability as part of a judgment for a restoration order to include either a posted bond or a letter of credit that could be drawn on for non-compliance of a court ordered restoration. 14.Add the ability to issue Stop Work Orders. This would be more effective than obtaining an injunction and afford greater environment protection, more quickly. 15.Increased clarity or defined expectation in regards to issuance or none issuance of permits on Crown land. This is a problem area associated with docks, boathouses, etc. Issues: The Conservation Authorities Act is in need of updating especially in regards to Section 28 dealing with the issuance and enforcement of permits. LSRCA has requested the ability to refine the hearing process, be given stop work authorization, request stiffer fines and have suggested that revenues from these fines be returned to the CA to offset the cost of enforcement. Other recommendations are more specific to address needs as identified within the Lake Simcoe watershed. Page 275 of 340 13.d) Correspondence dated October 1, 2015 from Trish Barnet... Staff Report No. 45-15-BOD Page No: Page 5 of 5 Agenda Item No: 4 BOD-09-15 Relevance to Authority Policy: The changes to the Act will necessitate some changes in policy which would result in amendments to LSRCAs Watershed Development Guidelines. Impact on Authority Finances: The recommended changes would result in process improvements and save LSRCA a significant amount of time and financial resources. The proposed benefits far outweigh the staff time that will be required to make any changes to guidelines or policy. Summary and Recommendations It is therefore RECOMMENDED THAT Staff Report No. 45-15-BOD regarding comments being submitted on the review of the Conservation Authorities Act be approved and that staff be directed to forward the comments to the MNRF on behalf of LSRCA. Original signed by: ___________________________________ Michael Walters Chief Administrative Officer Page 276 of 340 13.e) Correspondence received October 7, 2015 from Michael W... Council Workshops A New Direction for Stormwater Management Low Impact Development and Stormwater Management What will you learn? These workshops will outline the key reasons why Stormwater Management changes to stormwater management are needed within the Lake Simcoe watershed. The many integrated ecological, planning, stormwater management to be hilighted, along with current and future plans for maintain natural hydrology by considering LID. source as possible. Why should you attend? Since early 2014, LSRCA has stormwater management may necessitate Stormwater Management by-laws, scope of capital projects, and budget Simcoe watershed. Through our - A series of workshops Find out how successful LID has been in other areas of North America. Page 277 of 340 13.e) Correspondence received October 7, 2015 from Michael W... Workshop Information 6:30pm Refreshments & networking 7:00pm Jay Michels, Municipal Panel discussion 9:00pm orop ocon uncp Focu r Dt Octor 20t Best estern Plus - Mariposa Inn & Township of ro-Medonte, Township of Ramara, Conference Centre, rillia, N City of rillia Octor 21t Township of Scugog Municipal ce Township of Uxbridge, Township of Brock, Council Chambers City of Kawartha Lakes, Township of Scugog Octor 28t Town of Innisl Municipal ce Town of Bradford est Gwillimbury, Town of Council Chambers Innisl, City of Barrie, Town of New Tecumseth Octor 29t Town of EG Sports Complex, Town of Newmarket, Town of Aurora, Township East Gwillimbury, N of King, Town of hitchurch-Stouille, Town of East Gwillimbury, Town of Georgina - - Please RSVP to Theresa Bos at t.bos@LSRCA.on.ca by October 9, 2015 More information 905-895-1281 Page 278 of 340 15.a) By-Law No. 2015-107: A By-Law to Amend By-Law No. 2004... Highway Traffic Act Page 279 of 340 15.a) By-Law No. 2015-107: A By-Law to Amend By-Law No. 2004... Page 280 of 340 15.b) By-Law No. 2015-174: By-Law No. 2015-174: A By-Law: To... Page 281 of 340 15.b) By-Law No. 2015-174: By-Law No. 2015-174: A By-Law: To... Page 282 of 340 15.b) By-Law No. 2015-174: By-Law No. 2015-174: A By-Law: To... Page 283 of 340 15.b) By-Law No. 2015-174: By-Law No. 2015-174: A By-Law: To... Page 284 of 340 15.b) By-Law No. 2015-174: By-Law No. 2015-174: A By-Law: To... Page 285 of 340 15.c) By-Law No. 2015-176: Being a By-Law to Amend By-law No... Page 286 of 340 15.d) By-Law No. 2015-178: A By-Law to Authorize the Executi... Municipal Act, 2001, S.O. 2001 Page 287 of 340 15.d) By-Law No. 2015-178: A By-Law to Authorize the Executi... Page 288 of 340 15.d) By-Law No. 2015-178: A By-Law to Authorize the Executi... Page 289 of 340 15.d) By-Law No. 2015-178: A By-Law to Authorize the Executi... 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Page 325 of 340 15.f) By-Law No. 2015-181: A By-law to Authorize the Executi... Page 326 of 340 15.f) By-Law No. 2015-181: A By-law to Authorize the Executi... Page 327 of 340 15.f) By-Law No. 2015-181: A By-law to Authorize the Executi... Page 328 of 340 15.f) By-Law No. 2015-181: A By-law to Authorize the Executi... Page 329 of 340 15.f) By-Law No. 2015-181: A By-law to Authorize the Executi... Page 330 of 340 15.f) By-Law No. 2015-181: A By-law to Authorize the Executi... Page 331 of 340 15.g) By-Law No. 2015-182: A By-law to Authorize the Executi... Municipal Act, 2001,S.O. 2001 Page 332 of 340 15.g) By-Law No. 2015-182: A By-law to Authorize the Executi... Page 333 of 340 15.g) By-Law No. 2015-182: A By-law to Authorize the Executi... Page 334 of 340 15.g) By-Law No. 2015-182: A By-law to Authorize the Executi... Page 335 of 340 15.g) By-Law No. 2015-182: A By-law to Authorize the Executi... Page 336 of 340 15.g) By-Law No. 2015-182: A By-law to Authorize the Executi... Page 337 of 340 15.g) By-Law No. 2015-182: A By-law to Authorize the Executi... Page 338 of 340 15.g) By-Law No. 2015-182: A By-law to Authorize the Executi... Page 339 of 340 18.a) By-Law No. 2015-175: Being a by-law to confirm the pro... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 340 of 340