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09 09 2015 Council Meeting MinutesTownship �f Proud Heritge, Exciting Future Wednesday, September 9, 2015 The Township of Oro-Medonte Council Meeting Minutes Council Chambers 2014-2018 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Barbara Coutanche Councillor Scott Macpherson Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Time: 9:06 a.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director, Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate Services/Clerk; Jerry Ball, Director, Transportation & Environmental Services; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Recreation and Community Services; Hugh Murray, Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Samah Othman, Supervisor, Communications and Customer Service; Darcy Brooke-Bisschop, Coordinator, Economic Development/Communications; Chris Williams, John Mascarin (via teleconference). Also John Atkinson, Sandy Atkinson, Ernie Cumming, Bruce Clark, S. Craig Present: 1. Call to Order - Private Prayer/Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. Page 1 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C150909-1 Moved by Jermey, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, September 9, 2015 be received and adopted, as amended to add as Item 13d) Correspondence dated September 8, 2015 -from Julie Dompierre, Director, Heritage Designations and Programs Branch, Parks Canada re: Oro African Methodist Episcopal Church, National Historic Site of Canada, Contribution Agreement. Carried. 3. Disclosure of Pecuniary Interest: Mayor H.S. Hughes declared a pecuniary interest on a portion of Item 4d) Robin Dunn, CAO re: Litigation affecting the municipality (Potential Litigation -2) as his grandson, who is now a teenager, has lived in his household continuously since he was 6 months old. His biological parents do not. He began employment with the former owner of Burl's Creek in September, 2014. His grandson worked at the June 2015 Automotive Flea Market and anticipates working at the upcoming September 2015 Automotive Flea Market. Mayor Hughes subsequently learned that the application for zoning impacts the former owner. The former owner has an agreement to continue operating the Flea Market on lands within the zoning application. Hence, the financial impact for his grandson is extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present for a portion of this item and did not participate in a portion of the discussion or vote on this item. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C150909-2 Moved by Coutanche, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 9:08 a.m. to discuss • acquisition/disposition of land (Line 12 South at Ridge Road East); • labour relations/employee negotiations (Performance Management / Compensation); • litigation affecting the municipality (Potential Litigation -2); • solicitor -client privilege (Landfill Site). Carried. Page 2 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. b) Motion to Rise and Report. Motion No. C150909-3 Moved by Crawford, Seconded by Jermey Be it resolved that we do now Rise at 10:07 a.m. and that Closed Session Items 4 c) Robin Dunn, CAO re: Labour relations/employee negotiations (Performance Management / Compensation). d) Robin Dunn, CAO re: Litigation affecting the municipality (Potential Litigation -2). e) Robin Dunn, CAO re: Solicitor -client privilege (Landfill Site). f) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Plan 993, Lots 11, 23, 33, 41, 51, 59, 76 & 77 (Orillia)). g) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Line 12 South at Ridge Road East). be brought forward to Item 17 Closed Session Items (Unfinished Items). Carried. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Performance Management / Compensation). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk. Motion No. C150909-4 Moved by Coutanche, Seconded by Macpherson Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Labour relations/employee negotiations (Performance Management) be received and that the matter be brought forward to the September 23, 2015 Council meeting for further discussion. Carried. The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk. Motion No. C150909-5 Moved by Crawford, Seconded by Jermey Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Labour relations/employee negotiations (Compensation) be received and that the CAO proceed as outlined. Carried. Page 3 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. d) Robin Dunn, CAO re: Litigation affecting the municipality (Potential Litigation -2). Mayor H.S. Hughes declared a pecuniary interest on a portion of Item 4d) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek) as his grandson, who is now a teenager, has lived in his household continuously since he was 6 months old. His biological parents do not. He began employment with the former owner of Burl's Creek in September, 2014. His grandson worked at the June 2015 Automotive Flea Market and anticipates working at the upcoming September 2015 Automotive Flea Market. Mayor Hughes subsequently learned that the application for zoning impacts the former owner. The former owner has an agreement to continue operating the Flea Market on lands within the zoning application. Hence, the financial impact for his grandson is extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present for a portion of this item and did not participate in a portion of the discussion or vote on this item. Council moved to the Neufeld Room for Closed Session Items 4d) and e). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives, Samah Othman, Supervisor, Communications & Customer Service; Darcy Brooke-Bisschop, Coordinator, Economic Development/Communications; John Mascarin, Aird & Berlis LLP (via teleconference). Motion No. C150909-6 Moved by Macpherson, Seconded by Coutanche Be it resolved that the confidential verbal information presented by Robin Dunn, CAO and John Mascarin, Aird & Berlis LLP re: Litigation affecting the municipality (Potential Litigation) be received. Carried. Page 4 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. Deputy Mayor Hough assumed the Chair. The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives, Samah Othman, Supervisor, Communications & Customer Service; Darcy Brooke-Bisschop, Coordinator, Economic Development/Communications; John Mascarin, Aird & Berlis LLP (via teleconference). Motion No. C150909-7 Moved by Jermey, Seconded by Crawford Be it resolved that the confidential verbal information presented by Robin Dunn, CAO and John Mascarin, Aird & Berlis LLP re: Litigation affecting the municipality (Potential Litigation) be received and that staff proceed as directed. Carried. Mayor H.S. Hughes assumed the Chair. e) Robin Dunn, CAO re: Solicitor -client privilege (Landfill Site). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk; Jerry Ball, Director, Transportation & Environmental Services; Chris Williams, Aird & Berlis LLP (via teleconference). Motion No. C150909-8 Moved by Coutanche, Seconded by Macpherson Be it resolved that the confidential correspondence dated September 4, 2015 and presented by Robin Dunn, CAO re: Solicitor -client privilege (Landfill Site) be received and that the CAO proceed as directed by Council. Carried. Page 5 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. f) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Plan 993, Lots 11, 23, 33, 41, 51, 59, 76 & 77 (Orillia)). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services. Motion No. C150909-9 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the confidential correspondence dated August 25 and September 1, 2015 and confidential verbal information presented by Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Plan 993, Lots 11, 23, 33, 41, 51, 59, 76 & 77 (Orillia)) be received. 2. And That staff and legal counsel proceed as directed. Carried. g) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Line 12 South at Ridge Road East). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk. Motion No. C150909-10 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That Confidential Report No. CS2015-15, Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Line 12 South at Ridge Road East) be received and adopted. 2. And that the property owner be advised of Council's decision. Carried. 5. Minutes of Council and Committees: a) Minutes of Accessibility Advisory Committee meeting held on Monday, August 10, 2015. Motion No. C150909-11 Moved by Crawford, Seconded by Jermey Be it resolved that the draft minutes of Accessibility Advisory Committee meeting held on Monday, August 10, 2015 be received. Carried. Page 6 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. Motion No. C150909-12 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That, per Accessibility Advisory Committee Motion No. AAC150810-5, By -Law No. 2011-027, A By -Law to Continue an Accessibility Advisory Committee be amended to add to the mandate "That, at the discretion of the Chief Building Official, that the Accessibility Advisory Committee be requested to comment on applicable applications and developments". 2. And That the appropriate by-law be brought forward for Council's consideration. Carried. Motion No. C150909-13 Moved by Jermey, Seconded by Crawford Be it resolved that, per Accessibility Advisory Committee Motion No. AAC150810-6, Doug Humphries and Christina Sanford be appointed to the Community Committee for the Age -Friendly Community Planning Grant as the Accessibility Advisory Committee's representatives. Carried. b) Minutes of Council meeting held on Wednesday, August 12, 2015. Motion No. C150909-14 Moved by Crawford, Seconded by Jermey Be it resolved that the draft minutes of the Council meeting held on Wednesday, August 12, 2015 be received and adopted as printed and circulated. Carried. c) Minutes of Human Resources Committee meeting held on Wednesday, August 26, 2015. Motion No. C150909-15 Moved by, Jermey Seconded by Crawford Be it resolved that the draft minutes of Human Resources Committee meeting held on Wednesday, August 26, 2015 be received. Carried. Page 7 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. d) Minutes of Special Council meeting held on Wednesday, August 26, 2015. Motion No. C150909-16 Moved by Macpherson, Seconded by Coutanche Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, August 26, 2015 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: a) John Atkinson re: Line 10 North Concerns. Correspondence was provided to the Clerk. Motion No. C150909-17 Moved by Crawford, Seconded by Jermey Be it resolved that the correspondence dated August 17, 2015 and presented by John Atkinson re: Line 10 North Concerns be received, referred to the 2016 budget deliberations and that staff bring forward a report with respect to drainage. Carried. 9. Identification From the Public of an Agenda Item of Interest: Page 8 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. 10. Reports of Municipal Officers: a) A/S/Sgt Larry Faulkner and S/Sgt. Don Fawcett, Barrie Detachment, Ontario Provincial Police re: Quarterly Statistics. Correspondence was distributed to Council and staff. Motion No. C150909-18 Moved by Coutanche, Seconded by Macpherson Be it resolved that the correspondence dated September 9 2015 and presented by S/Sgt. Don Fawcett and A/S/Sgt Larry Faulkner, Barrie Detachment, Ontario Provincial Police re: Quarterly Statistics be received. Carried. b) Report No. DS2015-090, Andria Leigh, Director, Development Services re: Certificate of Maintenance & Final Acceptance (Municipal Underground Services) & Certificate of Substantial Completion & Acceptance (Municipal Aboveground Services) — Landscape Phase 2A, Registered Plan 51 M-981 [Refer to Items 15f) and g)]. Motion No. C150909-19 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Report No. DS2015-090, Andria Leigh, Director, Development Services re: Certificate of Maintenance & Final Acceptance (Municipal Underground Services) & Certificate of Substantial Completion & Acceptance (Municipal Aboveground Services) — Landscape Phase 2A, Registered Plan 51 M-981 be received and adopted. 2. That the Township issue the Certificate of Maintenance and Final Acceptance (Municipal Underground Services) for the Landscape Phase 2A development, for Horseshoe Valley Lands Ltd. dated August 18, 2015, Registered Plan 51 M-981. 3. That the Township issue the Certificate of Substantial Completion and Acceptance (Municipal Aboveground Services) for Landscape Phase 2A for Horseshoe Valley Lands Ltd. dated August 18, 2015, Registered Plan 51 M-981; 4. That the appropriate By-laws be brought forward for Council's consideration. 5. And that the developer be advised of Council's decision under the Director, Development Services' signature. Carried. Page 9 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. c) Report No. FD2015-01, Hugh Murray, Fire Chief re: Shanty Bay Fire Hall. Council consented to allow Bruce Clark speak on the matter. Motion No. C150909-20 Moved by Coutanche, Seconded by Crawford Be it resolved 1. That Report No. FD2015-01, Hugh Murray, Fire Chief re: Shanty Bay Fire Hall be received and adopted. 2. That the Fire Chief proceed to have the preliminary work for a new fire station be completed as per the estimate from Steenhof Building Services Group. 3. And that the Fire Chief report back to Council once the work is completed. Carried. d) Report No. TES2015-18, Jerry Ball, Director, Transportation & Environmental Services re: Tender Results for New Well — Horseshoe Valley. Motion No. C150909-21 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That Report No. TES2015-18, Jerry Ball, Director, Transportation & Environmental Services re: Tender Results for New Well — Horseshoe Valley be received and adopted. 2. That the tender for the new well in Horseshoe be awarded to Peak Engineering. 3. And That Peak Engineering and Western Mechanical be advised of Council's decision, under the Director, Transportation and Environmental Services' signature. Carried. Page 10 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. e) Jerry Ball, Director, Transportation & Environmental Services, memorandum correspondence dated September 4, 2015 re: Ontario Community Infrastructure Fund (OCIF) and the Federal Small Communities Fund (SCF). Motion No. C150909-22 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the memorandum correspondence dated September 4, 2015, Jerry Ball, Director, Transportation & Environmental Services, re: Ontario Community Infrastructure Fund (OCIF) and the Federal Small Communities Fund (SCF) be received and adopted. 2. And That staff proceed with submission of the applicable grant applications as outlined in the memorandum correspondence dated September 4, 2015. Carried. 11. Reports of Members of Council: a) Mayor H.S. Hughes, correspondence from Orillia Museum of Art & History, re: History Awards, 2015. Motion No. C150909-23 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the correspondence from Orillia Museum of Art & History and presented by Mayor H.S. Hughes, re: History Awards, 2015 be received. 2. And That staff proceed with the applicable nominations for the History Awards for Research, Publications and/or Educations for a) General History - Janie Cooper -Wilson; and b) Lifetime Achievement - Tim Crawford. Carried. b) Mayor H.S. Hughes re: Oro African Methodist Episcopal Church, October 25, 2015 Event. Motion No. C150909-24 Moved by Jermey, Seconded by Crawford Be it resolved that the verbal information presented by Mayor H.S. Hughes and Samah Othman, Supervisor, Communications & Customer Service re: Oro African Methodist Episcopal Church, October 25, 2015 Event be received and approved. Carried. Page 11 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. c) Mayor H.S. Hughes, correspondence dated September 3, 2015 from Ministry of Tourism, Culture and Sport re: Celebrate Ontario 2016 Now Open for Applications. Motion No. C150909-25 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the correspondence dated September 3, 2015 from the Ministry of Tourism, Culture and Sport and presented by Mayor H.S. Hughes, re: Celebrate Ontario 2016 Now Open for Applications be received. 2. And That staff proceed with the nomination for the Oro African Methodist Episcopal Church Grand Opening Celebration 2016. Carried. d) Councillors Macpherson and Jermey re: Agreement Review Process. Motion No. C150909-26 Moved by Coutanche, Seconded by Macpherson Be it resolved that the verbal information presented by Councillors Macpherson and Jermey re: Agreement Review Process be received. Carried. Motion No. C150909-27 Moved by Macpherson, Seconded by Coutanche Be it resolved that Rule 3.7 of Procedural By-law 2014-194 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m. Carried. Page 12 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. 12. Consent Agenda: a) Announcements of Interest to the Public: 1. Annual Memorial Service, Soldier's Monument Waverley, Sunday, September 13, 2015, 2:30p.m. 2. County of Simcoe, Media Release re: County Council Approves Next Steps in Siting Solid Waste Management Projects, Announce Public Consultation Dates and Locations, Township of Oro-Medonte Administration Centre, Thursday, October 8, 2015, 148 Line 7 South, 2-4pm and 6-8pm. 3. Orillia Area Community Development Corp. (CDC), Media Release re: Grants Applications Available from the CDC, Due Date, Thursday, October 22, 2015. b) Nottawasaga Valley Conservation Authority, re: minutes of meeting held on June 26, 2015 and highlights of meeting held on August 28, 2015. Staff Recommendation: Receive. c) Correspondence dated August 19, 2015 from Michael Coteau, Minister Responsible for the 2015 Pan and Parapan American Games re: 2015 Pan American and Parapan American Games. Staff Recommendation: Receive. d) Correspondence received from Georgian College, Orillia Campus re: Food Entrepreneurs: Producing Economic Growth in Ontario's Lake Country, Monday, October 26, 2015, Georgian College, Orillia Campus and Proclamation from County of Simcoe, October 25-31, 2015, "Local Food Entrepreneur Week". Staff Recommendation: Receive, Proclaim and Post to Township's Website. Page 13 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. Motion No. C150909-28 Moved by Crawford, Seconded by Jermey Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Annual Memorial Service, Soldier's Monument Waverley, Sunday, September 13, 2015, 2:30p.m. 2. County of Simcoe, Media Release re: County Council Approves Next Steps in Siting Solid Waste Management Projects, Announce Public Consultation Dates and Locations, Township of Oro-Medonte Administration Centre, Thursday, October 8, 2015, 148 Line 7 South, 2-4pm and 6-8pm. 3. Orillia Area Community Development Corp. (CDC), Media Release re: Grants Applications Available from the CDC, Due Date, Thursday, October 22, 2015. b) Nottawasaga Valley Conservation Authority, re: minutes of meeting held on June 26, 2015 and highlights of meeting held on August 28, 2015. Received. c) Correspondence dated August 19, 2015 from Michael Coteau, Minister Responsible for the 2015 Pan and Parapan American Games re: 2015 Pan American and Parapan American Games. Received. d) Correspondence received from Georgian College, Orillia Campus re: Food Entrepreneurs: Producing Economic Growth in Ontario's Lake Country, Monday, October 26, 2015, Georgian College, Orillia Campus and Proclamation from County of Simcoe, October 25-31, 2015, "Local Food Entrepreneur Week". Received, Proclaimed and Posted to Township's Website. Carried. Page 14 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. 13. Communications: a) Correspondence dated August 6, 2015 from Dan McGale, Executive Director, Independent Living Services re: Invitation to Attend ILS's Annual General Meeting, September 22, 2015 Motion No. C150909-29 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the correspondence dated August 6, 2015 from Dan McGale, Executive Director, Independent Living Services re: Invitation to Attend ILS's Annual General Meeting, September 22, 2015 be received. 2. That Councillor Macpherson be authorized to attend without per diem. 3. That the invitation be extended to the Accessibility Advisory Committee members without per diem. 4. And That the Clerk's Office RSVP accordingly. Carried. b) Correspondence dated August 11, 2015 from R. Aubrey Hawton re: Monarchist League of Canada, Queen Elizabeth II Being the Longest -Reigning Sovereign of Canada. Motion No. C150909-30 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the correspondence dated August 11, 2015 from R. Aubrey Hawton re: Monarchist League of Canada, Queen Elizabeth II Being the Longest -Reigning Sovereign of Canada be received. 2. And that correspondence be forwarded, under the Mayor's signature, to Her Majesty, Queen Elizabeth II congratulating the Queen on more than 63 years as Monarch, and the longest -reigning Sovereign of Canada. Carried. Page 15 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. c) Correspondence dated August 30, 2015 from Hillary Puro re: Request for Temporary Parking Exemption, Shanty Bay Festival, Saturday, September 12, 2015. Motion No. C150909-31 Moved by Coutanche, Seconded by Jermey Be it resolved 1. That the correspondence dated August 30, 2015 from Hillary Puro re: Request for Temporary Parking Exemption, Shanty Bay Festival, Saturday, September 12, 2015 be received. 2. That the temporary parking exemption be approved as follows: • Line 2 South, East Side; • Church Street, North Side between Line 2 South and 42 Church Street residence; • Bay Street, North Side between Line 2 South Westerly. 3. That the No Parking signs on the north side of Bay Street Westerly for 300 metres be covered from 11:00 a.m. to 8:00 p.m. to permit the temporary parking. 4. That the applicant provide appropriate notification to the Ontario Provincial Police, local residents and businesses affected. 5. That the applicant provides the Municipal Law Enforcement Division with the names and contact telephone numbers of individuals who will be in charge during the event, to allow the Township to contact them should issues arise. 6. And That the Chief Municipal Law Enforcement Officer notify and liaise with the applicant accordingly. Carried. d) Correspondence dated September 8, 2015 from Julie Dompierre, Director, Heritage Designations and Programs Branch, Parks Canada re: Oro African Methodist Episcopal Church, National Historic Site of Canada, Contribution Agreement. Motion No. C150909-32 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the correspondence dated September 8, 2015 from Julie Dompierre, Director, Heritage Designations and Programs Branch, Parks Canada re: Oro African Methodist Episcopal Church, National Historic Site of Canada, Contribution Agreement be received. 2. And That the Mayor and Clerk be authorized to execute the Contribution Agreement. 3. And That the Director, Recreation and Community Services advise the applicant accordingly. Carried. Page 16 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. 14. Notice of Motions: None. 15. By -Laws: a) By -Law No. 2015-154: A By-law to Permanently Close and Sell Paul Avenue, Plan 1310, PIN 58531-0453 (LT) and the 1 foot reserve abutting the west limit of Paul Avenue, Plan 1310, PIN 58531-0489 (LT), (geographic Township of Oro), Township of Oro-Medonte, County of Simcoe. b) By -Law No. 2015-155: A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte Lakeshore Promenade, Plan 626, Part of Myrtle Avenue, Plan 626. c) By -Law No. 2015-157: A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte (1 Foot Reserve, abutting West Limit of Alberta Avenue, Plan 1310) Alberta Avenue. d) By -Law No. 2015-159: A By-law to Appoint An Auditor and to Repeal By -Law 2011- 145. e) By -Law No. 2015-160: A By-law to Amend By-law No. 2015-123, Being a By-law to establish a framework with respect to notification and issuance of permits for special events in the Township of Oro-Medonte (Special Events By-law). f) By -Law No. 2015-162: A By-law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Municipal Underground Services) for Horseshoe Valley Lands Ltd., Landscape Drive Phase 2A, Registered Plan M-981. g) By -Law No. 2015-163: A By-law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Aboveground Services) for Horseshoe Valley Lands Ltd., Landscapes Phase 2A, Plan M-981. Page 17 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. Motion No. C150909-33 Moved by Macpherson, Seconded by Coutanche Be it resolved that a) By -Law No. 2015-154: A By-law to Permanently Close and Sell Paul Avenue, Plan 1310, PIN 58531-0453 (LT) and the 1 foot reserve abutting the west limit of Paul Avenue, Plan 1310, PIN 58531-0489 (LT), (geographic Township of Oro), Township of Oro-Medonte, County of Simcoe. b) By -Law No. 2015-155: A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte Lakeshore Promenade, Plan 626, Part of Myrtle Avenue, Plan 626. c) By -Law No. 2015-157: A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte (1 Foot Reserve, abutting West Limit of Alberta Avenue, Plan 1310) Alberta Avenue. d) By -Law No. 2015-159: A By-law to Appoint An Auditor and to Repeal By -Law 2011- 145. e) By -Law No. 2015-160: A By-law to Amend By-law No. 2015-123, Being a By-law to establish a framework with respect to notification and issuance of permits for special events in the Township of Oro-Medonte (Special Events By-law). f) By -Law No. 2015-162: A By-law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Municipal Underground Services) for Horseshoe Valley Lands Ltd., Landscape Drive Phase 2A, Registered Plan M-981. g) By -Law No. 2015-163: A By-law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Aboveground Services) for Horseshoe Valley Lands Ltd., Landscapes Phase 2A, Plan M-981. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. Questions from the Public Clarifying an Agenda Item: Page 18 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. 17. Closed Session Items (Unfinished Items): a) Motion to go In Closed Session. Motion No. C150909-34 Moved by Macpherson, Seconded by Coutanche Be it resolved that we do now go in Closed Session at 12:20 p.m. to discuss • acquisition/disposition of land (Line 12 South at Ridge Road East); • labour relations/employee negotiations (Performance Management / Compensation); • litigation affecting the municipality (Potential Litigation -2); • solicitor -client privilege (Landfill Site). Carried. b) Motion to Rise and Report. otion No. C150909-35 Moved by Jermey, Seconded by Crawford Be it resolved that we do now Rise at 2:34 p.m. and that Closed Session Items 4 c) Robin Dunn, CAO re: Labour relations/employee negotiations (Performance Management / Compensation). d) Robin Dunn, CAO re: Litigation affecting the municipality (Potential Litigation -2). e) Robin Dunn, CAO re: Solicitor -client privilege (Landfill Site). f) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Plan 993, Lots 11, 23, 33, 41, 51, 59, 76 & 77 (Orillia)). g) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Line 12 South at Ridge Road East). be brought forward to Item 17 Closed Session Items (Unfinished Items). Refer to Items 4a) -g). Carried. Page 19 of 20 Council Meeting Minutes — Wednesday, September 9, 2015. 18. Confirmation By -Law: a) By -Law No. 2015-158: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 9, 2015. Motion No. C150909-36 Moved by Jermey, Seconded by Crawford Be it resolved that By -Law No. 2015-158: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 9, 2015 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. Adjournment: a) Motion to Adjourn. Motion No. C150909-37 Moved by Coutanche, Seconded by Macpherson Be it resolved that we do now adjourn at 2:38 p.m. kfiajo3�r, H.'S.fughes Carried. Page 20 of 20