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09 21 2015 Heritage Committee Agenda The Township of Oro-Medonte Heritage Committee Agenda Robinson Room Monday, September 21, 2015 6:00 p.m. Page 1.Adoption of Agenda: a) Motion to Adopt the Agenda. 2.Disclosure of Pecuniary Interest: 3.Adoption of Minutes of Previous Meeting: 2 - 5a) Minutes of the Heritage Committee meeting held on Monday, June 29, 2015. 4.Deputations: None. 5.Communications: 6 - 31a) Shawn Binns, Director, Recreation and Community Services, re: Historical Properties and Buildings of Interest. 32 - 37 b) Shawn Binns, Director, Recreation and Community Services, re: Policies on Receiving Archives. 38 - 51 c) Report No. RC2015-07, Shawn Binns, Director, Recreation and Community Services, re: Oro African Church Restoration Project. 52 d) Marie Brissette, Coordinator, Corporate Services, re: Motions from the Council meeting held on Wednesday, July 15, 2015. 53 - 64 e) Community Heritage Ontario News, Quarterly Publication, Summer 2015. 65 - 68 f) Simcoe County Historical Association, Quarterly Newsletter, Fall 2015, Vol. 43, No. 3. 6.Questions from the Public Clarifying an Agenda Item: 7.Next Meeting Date: To be determined. 8.Adjournment: a) Motion to Adjourn. Page 1 of 68 3.a) Minutes of the Heritage Committee meeting held on Monda... Page 2 of 68 3.a) Minutes of the Heritage Committee meeting held on Monda... Page 3 of 68 3.a) Minutes of the Heritage Committee meeting held on Monda... Page 4 of 68 3.a) Minutes of the Heritage Committee meeting held on Monda... Page 5 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... Ontario Heritage Act 1. The Municipal Register of Cultural Heritage Properties – NonDesignated Properties Page 6 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... 2. The Municipal Register of Cultural Heritage Properties – Designated Properties Page 7 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... Municipal Register of Cultural Heritage Properties – Non Designated Properties Page 8 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... The Properties –NonDesignated Properties. Municipal Register of Cultural Heritage Page 9 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... The Municipal Register of Cultural Heritage Properties Nondesignated Properties Page 10 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... Ontario Heritage Act ) . Page 11 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... Page 12 of 68 AppendixB 5.a) Shawn Binns, Director, Recreation and Community Service... Design or Physical Value Notes Contextual Value indicate degree of importance) Notes Integrity Note: if relocated, i.e. relocated on its original site, moved from another site, etc. Notes Page 13 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... Historical or Associative Value & Significance A property or structure valued for the important contribution it makes to our understanding of the history of a place, an event, or a people? Notes Further Action/Follow Up General Comments * Date of Property Owner Notification Property Owner Name and Address Recommendation Page 14 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... Municipal Register (Appendix C) Application Form (Correction/Removal) Municipal Register of Cultural Heritage Properties “Non-designated” Properties Heritage Committee, Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON L0L 2E0 P (705) 487-2171 Date Application Filed: ________________ F (705) 487-0133 File Number: ________________________ GENERALAPPLICATIONINSTRUCTIONS YoumayconsultmembersoftheHeritageCommitteeconcerninganyquestions/concernsyouencounterin completingand/orsubmittingthisapplication. Ifyourequiremorespacethanisprovidedonthisform,pleaseattachadditionalpagesand/ordocuments. Supportingdocumentationshouldbeincludedwiththeapplication. PARTA:ApplicantInformation NameofRegisteredPropertyOwner:_________________________________________________ AddressofRegisteredPropertyOwner:_______________________________________________ ________________________________________________________________________________ PhoneNumber:__________________________FaxNumber:__________________________ EmailAddress:__________________________________________________________________ \[Pleasenote:Authorizationisrequirediftheapplicantisnottheowner.SeePartF.\] AgentInformation(Ifanotherpartyisfillingoutthisapplicationonbehalfoftheowner. Allcorrespondencewillbesenttotheagentandcopiedtotheowner.) NameofAgent:_________________________________________________________________ AddressofAgent:________________________________________________________________ PhoneNumber:__________________________FaxNumber:__________________________ EmailAddress:__________________________________________________________________ Page 15 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... PARTB:PropertyInformation AddressofSubjectProperty:_______________________________________________________ LegalDescription(e.g.LotandPlanNo.):_____________________________________________ _______________________________________________________________________________ DateofAcquisitionofSubjectProperty:______________________________________________ CurrentUse(s):_________________________________________________________________ ExistingStructures:Structure1:________________________________ Yes(pleasespecifyuse)Structure2:________________________________ NoStructure3:________________________________ CurrentPhotographofpropertyattached.YesNo PARTC:RequestDetails WhenfillingoutthissectionpleaseconsultthecurrentMunicipalRegisterofCulturalHeritageResourcesΑ NonDesignatedProperties(seewww.oromedonte.caΑsearchmunicipalregister),aGlossaryofArchitectural Terms(www.OntarioArchitecture.com;www.historicplaces.ca/norsta/request.aspx?req=sec6/page6a)andthe ͻ/ƩźƷĻƩźğforDeterminingCulturalHeritageValueorLƓƷĻƩĻƭƷͼprescribedinOntarioRegulation9/06tothe OntarioHeritageAct(SeeAttachedAppendixA). 1)CorrectiontoMunicipalRegister AreyourequestingacorrectiontoMunicipalRegisterinformation?YesNo IfYes,pleaseidentifywhatinformationisincorrectandprovidedetailsexplainingwhatchangeyouare requestingandincludedocumentation/datasourcesinsupportofyourapplication. PropertyAddress: _______________________________________________________ LegalAddress: _______________________________________________________ BuildDate: _______________________________________________________ SignificantFeatures: _______________________________________________________ Page 16 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... _________________________________________________________________________________ _________________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ 2)RemovalfromtheMunicipalRegister AreyourequestingremovalfromtheMunicipalRegister?YesNo IfYes, a)Pleaseprovideyourrationaleforthepropertynotdisplayinganydesignorphysicalvalueunderthe CriteriaattachedasAppendixAtotheReviewProcessGuidelines. _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ b)Pleaseprovideyourrationaleforthepropertynotdisplayinganyhistoricorassociativevalueunderthe CriteriaattachedasAppendixAtotheReviewProcessGuidelines. _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Criteria c)Pleaseprovideyourrationaleforthepropertynotdisplayinganycontextualvalueunderthe attachedasAppendixAtotheReviewProcessGuidelines. _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ HasaHeritageAssessmentbeenconducted?YesNo Page 17 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... (IftheanswertoanyoftheabovequestionsisͷĻƭ͸ͲpleaseattachtheappropriateReporttothis application) HeritageConsultantInformation NameofHeritageConsultant:__________________________________________________ AddressofHeritageConsultant:________________________________________________ _______________________________________________________________________________ EmailAddress:__________________________________________________________________ PhoneNumber:__________________________FaxNumber:___________________________ PARTD:ProjectInformation Isthispropertycurrentlyorpreviouslythesubjectofadevelopmentapplication(e.g.Rezoning,siteplancontrol, buildingpermit,demolition,etc)? YesNo IfYes,pleaseprovide: Date:_________________________________________________________________ FileNumber:_________________________________________________________________ Purpose:_________________________________________________________________ Details/Outcome: _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Page 18 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... PARTE:SwornDeclaration I/WEHEREBYCERTIFYthattheinformationcontainedinthisapplicationistrue,correctandcompleteinevery respectandmaybeverifiedbytheTownshipofOroMedonte,includingHeritageCommitteemembers,bysuch inquiryasitdeemsappropriate,includinginspectionofthepropertyforwhichthisapplicationisbeingmade. I/WEHEREBYGRANTPERMISSIONtotheTownship,oritsagents,includingHeritageCommitteemembers,to inspectmy/ourpropertyaspartofthereview/heritageassessmentprocess. ____________________________________________________________________________ NameofPropertyOwnerTitle ____________________________________________________________________________ SignatureofPropertyOwnerDate (Ownermustsignthisapplication.Pleasesee PartF:AuthorizationforAgenttoActforOwner) ____________________________________________________________________________ SignatureofAgent(whereapplicable)Date ____________________________________________________________________________ NameofQualifiedPerson(whereapplicable)Title (HeritageConsultant) ____________________________________________________________________________ SignatureofQualifiedPerson(whereapplicable)Date (HeritageConsultant) **Personalinformationinthisapplication(name,address,phonenumber,emailaddress)ispartofthepublic recordandbysigningsuchapplicationformtheapplicantacknowledgesthatsuchinformationcanbedisclosedto thepublic. Page 19 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... PARTF:AuthorizationforAgenttoActforOwner (IfapplicationissignedbyanAgentonhǞƓĻƩ͸ƭbehalf,thehǞƓĻƩ͸ƭwrittenauthorizationbelowmustbe completedandsubmittedwiththeapplication.) I/WE__________________________________________________________________________ Ofthe_________________________of_____________________________________________ IntheCounty/Regionof___________________________________________________________ Doherebyauthorize______________________________________________________________ Toactasmy/ouragentinthisapplication. _________________________________________________________________________ SignatureofOwner(s)Date ____________________________________ PrintNameofOwner(s) **Personalinformationinthisapplication(name,address,phonenumber,emailaddress)ispartofthepublic recordandbysigningsuchapplicationformtheapplicantacknowledgesthatsuchinformationcanbedisclosedto thepublic. ********************************************** OFFICEUSE: DateReceived:______________ApplicationComplete: 60DayReviewPeriodEnds:______________SupportMaterialsProvided: CorrectionRequest Result____________________________________________________ RemovalRequest DateofHeritageSubcommittee______________ DateofHeritageCommitteeMeeting______________ InviteApplicant______________ CouncilDate______________ Result_____________________________________________________ RegisterandcopiesUpdated Comments:______________________________________________________________________ Page 20 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... Proud Heritage, Exciting Future What is our cultural heritage? What is the municipal register of cultural heritage properties? Page 21 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... Why list property on the register? Page 22 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... What is the process to list non-designated properties on the register? How does this affect me as a property owner? Page 23 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... What are the Obligations of Designation? Where to start? Page 24 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... Page 25 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... Page 26 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... Page 27 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... Page 28 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... Page 29 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... Page 30 of 68 5.a) Shawn Binns, Director, Recreation and Community Service... Page 31 of 68 5.b) Shawn Binns, Director, Recreation and Community Service... POLICIES DIVISION: STATUTORY AND CULTURAL SERVICES POLICY SECTION: MUSEUM EFFECTIVE DATE: APRIL 23, 2013 SUBJECT: COLLECTIONS MANAGEMENT POLICY NUMBER: 13-002 SUPERCEDES: AUGUST 11, 2011 1. INTRODUCTION 2. AIMS & OBJECTIVES 3. RESPONSIBILITY OF STAFF AND VOLUNTEERS Page 32 of 68 5.b) Shawn Binns, Director, Recreation and Community Service... 4. Ethics 5. COLLECTION DEVELOPMENT: Criteria for Acquisition 5. PURCHASING 6. COLLECTION MANAGEMENT POLICY: Page 33 of 68 5.b) Shawn Binns, Director, Recreation and Community Service... Acquisitions Policy Standards Donor Rejected Objects Non-Artifact Object Collection Page 34 of 68 5.b) Shawn Binns, Director, Recreation and Community Service... Found In Collection 7. TAX RECEIPTS 8. DEACCESSIONING Page 35 of 68 5.b) Shawn Binns, Director, Recreation and Community Service... Standards for Deaccessioning Methods Of Disposal Page 36 of 68 5.b) Shawn Binns, Director, Recreation and Community Service... Physical Destruction LOANS POLICY 10. REVIEW Page 37 of 68 5.c) Report No. RC2015-07, Shawn Binns, Director, Recreation... Page 38 of 68 5.c) Report No. RC2015-07, Shawn Binns, Director, Recreation... Page 39 of 68 5.c) Report No. RC2015-07, Shawn Binns, Director, Recreation... Page 40 of 68 5.c) Report No. RC2015-07, Shawn Binns, Director, Recreation... Page 41 of 68 5.c) Report No. RC2015-07, Shawn Binns, Director, Recreation... Page 42 of 68 5.c) Report No. RC2015-07, Shawn Binns, Director, Recreation... Page 43 of 68 5.c) Report No. RC2015-07, Shawn Binns, Director, Recreation... Page 44 of 68 5.c) Report No. RC2015-07, Shawn Binns, Director, Recreation... Page 45 of 68 5.c) Report No. RC2015-07, Shawn Binns, Director, Recreation... Page 46 of 68 5.c) Report No. RC2015-07, Shawn Binns, Director, Recreation... Page 47 of 68 5.c) Report No. RC2015-07, Shawn Binns, Director, Recreation... Page 48 of 68 5.c) Report No. RC2015-07, Shawn Binns, Director, Recreation... Page 49 of 68 5.c) Report No. RC2015-07, Shawn Binns, Director, Recreation... Page 50 of 68 5.c) Report No. RC2015-07, Shawn Binns, Director, Recreation... Page 51 of 68 5.d) Marie Brissette, Coordinator, Corporate Services, re: M... Page 52 of 68 5.e) Community Heritage Ontario News, Quarterly Publication,... Page 53 of 68 5.e) Community Heritage Ontario News, Quarterly Publication,... Page 54 of 68 5.e) Community Heritage Ontario News, Quarterly Publication,... Page 55 of 68 5.e) Community Heritage Ontario News, Quarterly Publication,... Page 56 of 68 5.e) Community Heritage Ontario News, Quarterly Publication,... Page 57 of 68 5.e) Community Heritage Ontario News, Quarterly Publication,... Page 58 of 68 5.e) Community Heritage Ontario News, Quarterly Publication,... Page 59 of 68 5.e) Community Heritage Ontario News, Quarterly Publication,... Page 60 of 68 5.e) Community Heritage Ontario News, Quarterly Publication,... Page 61 of 68 5.e) Community Heritage Ontario News, Quarterly Publication,... Page 62 of 68 5.e) Community Heritage Ontario News, Quarterly Publication,... Page 63 of 68 5.e) Community Heritage Ontario News, Quarterly Publication,... Page 64 of 68 5.f) Simcoe County Historical Association, Quarterly Newslet... Page 65 of 68 5.f) Simcoe County Historical Association, Quarterly Newslet... Page 66 of 68 5.f) Simcoe County Historical Association, Quarterly Newslet... Page 67 of 68 5.f) Simcoe County Historical Association, Quarterly Newslet... Page 68 of 68