08 26 2015 Sp. Council Meeting MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, August 26, 2015
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson (left at 3:05 p.m.)
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 11:40 a.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate
Present: Services/Clerk; Andria Leigh, Director, Development Services; Shawn
Binns, Director, Recreation and Community Services; Samah Othman,
Supervisor, Communications and Customer Service; Darcy Brooke-
Bisschop, Coordinator, Economic Development/Communications; John
Mascarin, Aird & Berlis LLP.
Also Tom Rennie, Dwight & Wendy Holm, Sandy Agnew, Cynthia Colby, Ann
Present: Truyens, Allan & Linda Baker, Garry & Ethel Kumpula, Ann Budge, Wendy
Holm, Ian Bender
1. Call to Order- Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC150826-1
Moved by Hall, Seconded by Macpherson
Be it resolved that the agenda for the Special Council meeting of Wednesday, August
26, 2015 be received and adopted.
Carried.
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Special Council Meeting Minutes — Wednesday, August 26, 2015.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on Item 4d) Robin Dunn, CAO re:
Solicitor -client privilege (Burl's Creek) as his grandson, who is now a teenager, has lived
in his household continuously since he was 6 months old. His biological parents do not.
He began employment with the former owner of Burl's Creek in September, 2014. His
grandson worked at the June 2015 Automotive Flea Market and anticipates working at
the upcoming September 2015 Automotive Flea Market. Mayor Hughes subsequently
learned that the application for zoning impacts the former owner. The former owner has
an agreement to continue operating the Flea Market on lands within the zoning
application. Hence, the financial impact for his grandson is extended by the Act to
include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present for
this item and did not participate in the discussion or vote on this item.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC150826-2
Moved by Jermey, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 11:43 a.m. to discuss
• litigation affecting the municipality (County of Simcoe OP Appeal).
Carried.
b) Motion to Rise and Report.
Motion No. SC150826-3
Moved by Coutanche, Seconded by Macpherson
Be it resolved that we do now Rise at 11:55 a.m. and Report on the Closed Session
Items 4c) Andria Leigh, Director, Development Services, re: Litigation affecting the
municipality (County of Simcoe OP Appeal).
Carried.
Refer to Item 4c).
Page 2 of 8
Special Council Meeting Minutes — Wednesday, August 26, 2015.
Motion No. SC150826-4
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 1:35 p.m. to discuss
• acquisition/disposition of land (Potential acquisition);
• solicitor -client privilege (Burl's Creek).
Carried.
Motion No. SC150826-5
Moved by Coutanche, Seconded by Hall
Be it resolved that we do now Rise at 3:46 p.m. and Report on the Closed Session
Items 4
d) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek).
e) Robin Dunn, CAO re: Acquisition/disposition of land (Potential Acquisition).
Carried.
c) Andria Leigh, Director, Development Services, re: Litigation affecting the municipality
(County of Simcoe OP Appeal).
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Andria Leigh, Director, Development Services; Shawn Binns, Director,
Recreation & Community Services; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications; John Mascarin, Aird & Berlis LLP.
Motion No. SC150826-6
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the confidential verbal information presented by Andria Leigh, Director,
Development Services, re: Litigation affecting the municipality (County of Simcoe OP
Appeal) be received.
2. And That staff proceed accordingly at the upcoming OMB Motion hearing.
Carried.
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Special Council Meeting Minutes — Wednesday, August 26, 2015.
d) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek).
Mayor H.S. Hughes declared a pecuniary interest on Item 4d) Robin Dunn, CAO re:
Solicitor -client privilege (Burl's Creek) as his grandson, who is now a teenager, has lived
in his household continuously since he was 6 months old. His biological parents do not.
He began employment with the former owner of Burl's Creek in September, 2014. His
grandson worked at the June 2015 Automotive Flea Market and anticipates working at
the upcoming September 2015 Automotive Flea Market. Mayor Hughes subsequently
learned that the application for zoning impacts the former owner. The former owner has
an agreement to continue operating the Flea Market on lands within the zoning
application. Hence, the financial impact for his grandson is extended by the Act to
include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present for
this item and did not participate in the discussion or vote on this item.
Deputy Mayor Hough assumed the Chair.
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Andria Leigh, Director, Development Services; Shawn Binns, Director,
Recreation & Community Services; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications; John Mascarin, Aird & Berlis LLP.
Motion No. SC150826-7
Moved by Hall, Seconded by Coutanche
Be it resolved
1. That the confidential correspondence dated August 24, 2015 and presented by
Robin Dunn, CAO and John Mascarin, Aird & Berlis LLP re: Solicitor -client privilege
(Burl's Creek) be received.
2. And That staff and the Township solicitor proceed as directed.
Carried.
Mayor H.S. Hughes assumed the Chair.
Page 4 of 8
Special Council Meeting Minutes — Wednesday, August 26, 2015.
e) Robin Dunn, CAO re: Acquisition/disposition of land (Potential Acquisition).
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Andria Leigh, Director, Development Services; Darcy Brooke-Bisschop,
Coordinator, Economic Development/Communications; John Mascarin, Aird & Berlis
LLP.
Motion No. SC150826-8
Moved by Coutanche, Seconded by Hall
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re:
Acquisition/disposition of land (Potential Acquisition) be received.
2. That the Township of Oro-Medonte respectfully declines the offer to purchase the
subject lands.
3. And that the applicant be advised of Council's decision under the CAO's signature.
Carried.
Motion No. SC150826-9
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re:
Acquisition/disposition of land (Potential Acquisition) be received.
2. And That the CAO proceed as outlined and advise Council accordingly.
Motion No. SC150826-10
Moved by Hall, Seconded by Coutanche
Be it resolved
1. That the confidential verbal information presented by Mayor H.S. Hughes re:
Acquisition/disposition of land (Potential Acquisition) be received.
2. And That the Mayor report back to Council on the matter.
Carried.
Carried.
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Special Council Meeting Minutes — Wednesday, August 26, 2015.
5. Communications:
a) Correspondence dated August 6, 2015 from Tom Rennie, Crestwood Park Holdings Inc.,
re: Request for Council Resolution [deferred from August 12, 2015 Council meeting].
Motion No. SC150826-11
Moved by Jermey, Seconded by Crawford
Be it resolved that the correspondence dated August 6, 2015 from Tom Rennie,
Crestwood Park Holdings Inc., re: Request for Council Resolution be received.
Carried.
b) Lake Simcoe Regional Airport Solar Project - Prescribed Forms and Template.
Council consented to permit Ian Howes to speak on the matter.
Motion No. SC150826-12
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence from Ian Howes, Key Accounts, Soventix Canada Inc. re:
Lake Simcoe Regional Airport Solar Project - Prescribed Forms re: Municipal
Meeting Confirmation, Municipal Agreement and Municipal Council Support
Resolution be received.
2. That Council supports the Request for Municipal Agreement and Municipal Council
Support Resolution for the Lake Simcoe Regional Airport Solar Project.
3. And That the appropriate Municipal Agreement and Municipal Council Support
Resolution Templates be completed for the Lake Simcoe Regional Airport Solar
Project under the Mayor and Clerk's signatures after the execution of the appropriate
agreement.
Carried.
Page 6 of 8
Special Council Meeting Minutes — Wednesday, August 26, 2015.
6. Reports of Municipal Officers:
a) Report No. RC2015-07, Shawn Binns, Director, Recreation and Community Services, re:
Oro African Church Restoration Project.
Motion No. SC150826-13
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. RC2015-07, Shawn Binns, Director, Recreation and Community
Services, re: Oro African Methodist Episcopal Church Restoration Project be
received and adopted.
2. That the draft Terms of Reference, as amended, for the Oro African Methodist
Episcopal Church Restoration Project Steering Committee be approved for
implementation.
3. That the Oro African Methodist Episcopal Church Restoration Project Steering
Committee be granted exemption from the procedures outlined in the Township's
Purchasing By -Law 2004-112 when deemed necessary and expedient to realize
project objectives, such executed activities shall be over the Director of
Finance/Treasurer/Deputy CAO's signature. In such cases, the general intent of the
By -Law shall be followed.
4. That Mayor H.S. Hughes is ex -officio for the Oro African Methodist Episcopal Church
Restoration Project Steering Committee.
5. That Councillor Crawford and Councillor Jermey be appointed to the Oro African
Methodist Episcopal Church Restoration Project Steering Committee.
6. And That the Director, Recreation and Community Services proceed accordingly.
Carried.
Motion No. SC150826-14
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the additional correspondence presented by Shawn Binns, Director, Recreation
and Community Services, re: Oro African Methodist Episcopal Church Restoration
Technical Committee be received.
2. That the draft Terms of Reference, for the Oro African Methodist Episcopal Church
Restoration Technical Committee be approved for implementation.
3. And That the Director, Recreation and Community Services proceed accordingly.
Carried.
Page 7 of 8
Special Council Meeting Minutes — Wednesday, August 26, 2015.
Motion No. SC150826-15
Moved by Hall, Seconded by Coutanche
Be it resolved that Rule 3.7c) of Procedural By-law 2014-194 be suspended in order to
allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
Council recessed at 12:50 p.m. and reconvened at 1:34 p.m.
7. Questions from the Public Clarifying an Agenda Item:
8. Confirmation By -Law:
a) By -Law No. 2015-152: Being a by-law to confirm the proceedings of the Special
Council meeting held on Wednesday, August 26, 2015.
Motion No. SC150826-16
Moved by Jermey, Seconded by Crawford
Be it resolved that By -Law No. 2015-152: Being a by-law to confirm the proceedings of
the Special Council meeting held on Wednesday, August 26, 2015 be read a first,
second and third time, passed, be engrossed by the Clerk, signed and sealed by the
Mayor.
Carried.
9. Adjournment:
a) Motion to Adjourn.
Motion No. SC150826-17
Moved by Hall, Seconded by Coutanche
Be it resolved that we do now adjourn at 3:50 p.m.
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Carried.
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