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08 12 2015 Council Meeting MinutesTouIrrsFiip o_f Proud Heritage, Exciting Future Wednesday, August 12, 2015 The Township of Oro-Medonte Council Meeting Minutes Council Chambers 2014-2018 Council Present: Mayor H.S. Hughes' Deputy Mayor Ralph Hough Councillor Barbara Coutanche Councillor Scott Macpherson Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Time: 10:25 a.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director, Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate Services/Clerk; Jerry Ball, Director, Transportation & Environmental Services; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Recreation and Community Services; Darcy Brooke-Bisschop, Coordinator, Economic Development/Communications; Sandie Leonard, Coordinator, Community Recreation, John Mascarin, Aird & Berlis LLP Also Tom Rennie, H. MacRae, L. Thomson, Catherine Irwin, S. Craig, Klaus Present: Kuch, Ann Budge, Nadia Fitzgerald, Cynthia Colby, Gary Hadley 1. Call to Order - Private Prayer/Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. Page 1 of 21 Council Meeting Minutes — Wednesday, August 12, 2015. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C150812-1 Moved by Jermey, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, August 12, 2015 be received and adopted, as amended, to add Item 13e) Correspondence dated August 11, 2015 from Cynthia Colby re: Request for Assistance, County of Simcoe OP Appeal. Carried. 3. Disclosure of Pecuniary Interest: Mayor H.S. Hughes declared a pecuniary interest on Items 4c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek); 4d) Robin Dunn, CAO re: Solicitor - client privilege (Burl's Creek); and 14) Notice of Motion by Councillor Crawford as his grandson, who is now a teenager, has lived in his household continuously since he was 6 months old. His biological parents do not. He began employment with the former owner of Burl's Creek in September, 2014. His grandson worked at the June 2015 Automotive Flea Market and anticipates working at the upcoming September 2015 Automotive Flea Market. Mayor Hughes subsequently learned that the application for zoning impacts the former owner. The former owner has an agreement to continue operating the Flea Market on lands within the zoning application. Hence, the financial impact for his grandson is extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present for these items and did not participate in the discussion or vote on these items. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C150812-2 Moved by Macpherson, Seconded by Coutanche Be it resolved that we do now go in Closed Session at 12:20 p.m. to discuss • litigation affecting the municipality (County of Simcoe OP Appeal). Carried. Page 2 of 21 Council Meeting Minutes —Wednesday, August 12, 2015. Motion No. C150812-3 Moved by Hall, Seconded by Macpherson Be it resolved that we do now Rise at 12:54 p.m. and Report on the Closed Session Items 4e) Andria Leigh, Director, Development Services, re: Litigation affecting the municipality (County of Simcoe OP Appeal). Carried. Refer to Item 4e). Motion No. C150812-4 Moved by Hall, Seconded by Coutanche Be it resolved that we do now go in Closed Session at 1:41 p.m. to discuss • litigation affecting the municipality (Burl's Creek); • solicitor -client privilege (Burl's Creek). Carried. b) Motion to Rise and Report. Motion No. C150812-5 Moved by Crawford, Seconded by Jermey Be it resolved that we do now Rise at 3:12 p.m. and Report on the Closed Session Items 4 c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek); d) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek). Carried. Page 3 of 21 Council Meeting Minutes — Wednesday, August 12, 2015. c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek). Items 4c) and 4d) were dealt with together. Mayor H.S. Hughes declared a pecuniary interest on Items 4c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek); 4d) Robin Dunn, CAO re: Solicitor - client privilege (Burl's Creek); and 14) Notice of Motion by Councillor Crawford as his grandson, who is now a teenager, has lived in his household continuously since he was 6 months old. His biological parents do not. He began employment with the former owner of Burl's Creek in September, 2014. His grandson worked at the June 2015 Automotive Flea Market and anticipates working at the upcoming September 2015 Automotive Flea Market. Mayor Hughes subsequently learned that the application for zoning impacts the former owner. The former owner has an agreement to continue operating the Flea Market on lands within the zoning application. Hence, the financial impact for his grandson is extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present for these items and did not participate in the discussion or vote on these items. Deputy Mayor Hough assumed the Chair. The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Shawn Binns, Director, Recreation & Community Services; Donna Hewitt, Director, Corporate & Strategic Initiatives, Darcy Brooke-Bisschop, Coordinator, Economic Development/Communications; John Mascarin, Aird & Berlis LLP. Motion No. C150812-6 Moved by Hall, Seconded by Macpherson Be it resolved that the confidential correspondence and confidential verbal information presented by Robin Dunn, CAO and John Mascarin, Aird & Berlis LLP re: Litigation affecting the municipality (Burl's Creek) and Solicitor -client privilege (Burl's Creek) be received and that staff proceed as directed. Carried. d) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek). Refer to Item 4c). Mayor Hughes assumed the Chair. Page 4 of 21 Council Meeting Minutes — Wednesday, August 12, 2015. e) Andria Leigh, Director, Development Services, re: Litigation affecting the municipality (County of Simcoe OP Appeal). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives, Darcy Brooke-Bisschop, Coordinator, Economic Development/Communications. Motion No. C150812-7 Moved by Hall, Seconded by Macpherson Be it resolved that the confidential verbal information presented by Andria Leigh, Director, Development Services, re: Litigation affecting the municipality (County of Simcoe OP Appeal) be received. Carried. 5. Minutes of Council and Committees: a) Minutes of Special Council meeting held on Tuesday, July 14, 2015; 2:00 p.m. Motion No. C150812-8 Moved by Crawford, Seconded by Jermey Be it resolved that the draft minutes of the Special Council meeting held on Tuesday, July 14, 2015 at 2:00 p.m. be received and adopted as printed and circulated. Carried. b) Minutes of Special Council meeting held on Tuesday, July 14, 2015; 3:30 p.m. Motion No. C150812-9 Moved by Macpherson, Seconded by Hall Be it resolved that the draft minutes of the Special Council meeting held on Tuesday, July 14, 2015 at 3:30 p.m. be received and adopted as printed and circulated. Carried. Page 5 of 21 Council Meeting Minutes — Wednesday, August 12, 2015. c) Minutes of Council meeting held on Wednesday, July 15, 2015. Motion No. C150812-10 Moved by Jermey, Seconded by Crawford Be it resolved that the draft minutes of the Council meeting held on Wednesday, July 15, 2015 be received and adopted as printed and circulated. Carried. d) Minutes of Special Council meeting held on Wednesday, July 22, 2015. Motion No. C150812-11 Moved by Hall, Seconded by Macpherson Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, July 22, 2015 be received and adopted as printed and circulated. Carried. e) Minutes of Special Council meeting held on Tuesday, July 28, 2015. Motion No. C150812-12 Moved by Crawford, Seconded by Jermey Be it resolved that the draft minutes of the Special Council meeting held on Tuesday, July 28, 2015 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: a) Sandie Leonard, Co-ordinator, Community Recreation re: Completion of Recreation and Leisure Services Diploma (with Honours) from The Georgian College of Applied Arts and Technology. Motion No. C150812-13 Moved by Macpherson, Seconded by Hall Be it resolved that Sandie Leonard, Co-ordinator, Community Recreation, be recognized, under the Mayor's signature, for the Completion of Recreation and Leisure Services Diploma (with Honours) from Georgian College of Applied Arts and Technology. Carried. Page 6 of 21 Council Meeting Minutes — Wednesday, August 12, 2015. 7. Public Meetings: None. 8. Deputations: a) Richard Deacon, Project Manager, Invenergy LLC and Ian Howes, Development Consultant, Soventix Canada Inc. re: Lake Simcoe Regional Airport Solar Project. Motion No. C150812-14 Moved by Crawford, Seconded by Hough Be it resolved 1. That the correspondence dated July 7, 2015 and PowerPoint presentation presented by Richard Deacon, Project Manager, Invenergy LLC and Ian Howes, Development Consultant, Soventix Canada Inc. re: Lake Simcoe Regional Airport Solar Project be received. 2. That the Lake Simcoe Regional Airport Solar Project be supported subject to entering into the appropriate Agreement. 3. And That staff proceed accordingly. Recorded Vote Requested by Councillor Jermey Councillor Jermey Nay Councillor Macpherson Nay Councillor Coutanche Yea Councillor Crawford Yea Councillor Hall Nay Deputy Mayor Hough Yea Mayor H.S. Hughes Yea Carried. Page 7 of 21 Council Meeting Minutes — Wednesday, August 12, 2015. b) Donna McCreary, Local Area Manager, Barrie/Huronia, Canada Post Corporation re: Moonstone Post Office. Motion No. C150812-15 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the correspondence dated July 13, 2015 and PowerPoint presentation presented by Donna McCreary, Local Area Manager, Barrie/Huronia, Canada Post Corporation re: Moonstone Post Office be received. 2. That Council request that Community Mailboxes to be installed for Moonstone customers as quickly as possible. 3. That Canada Post utilize "Oro-Medonte" as the official municipality name for the properties serviced by the requested Community Mailboxes in Moonstone. 4. That the Township of Oro-Medonte re -iterates its request to Canada Post to realign the balance of the delivery routes servicing Oro-Medonte as expeditiously as possible to ensure addressing consistency across the Township. 5. And That the applicant be advised of Council's decision under the Mayor's signature. Carried. c) Paul Mondell, Senior Vice President, Development, Skyline Destination Communities re: Land Exchange Request - Horseshoe Boulevard and Block "A" - Plan 1587. Correspondence was distributed to members of Council and staff. Motion No. C150812-16 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the correspondence dated July 23, 2015 and August 12, 2015 and information presented by Paul Mondell, Senior Vice President, Development, Skyline Destination Communities re: Land Exchange Request - Horseshoe Boulevard and Block "A" - Plan 1587 be received. 2. That, given the additional information which has been provided to Council, Council rescinds Motion No. C150715-4 and approves the requested land exchange at Skyline's expense. 3. And That the applicant be advised of Council's decision under the Director, Corporate Services/Clerk's signature. 9. Identification From the Public of an Agenda Item of Interest: Carried. Page 8 of 21 Council Meeting Minutes —Wednesday, August 12, 2015. Motion No. C150812-17 Moved by Jermey, Seconded by Crawford Be it resolved that Rule 3.7 of Procedural By -Law No. 2014-194 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m. Carried. 10. Reports of Municipal Officers: a) Report No. F12015-17, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Audit Services. Motion No. C150812-18 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Report No. F12015-17, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Audit Services be received and adopted. 2. That Collins Barrow be appointed the municipality's auditors for the fiscal years 2015, 2016, 2017 & 2018. 3. That the appropriate by-law be brought forward for Council's consideration. 4. And That Collins Barrow be advised of Council's decision under the Director, Finance/Treasurer/Deputy CAO's signature. Carried. b) Report No. F12015-18, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts — July 31, 2015. Motion No. C150812-19 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That Report No. F12015-18, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts — July 31, 2015 be received for information only. 2. And That the accounts for the month of July 2015 totaling $2,395,772.30 be received. Carried. Page 9 of 21 Council Meeting Minutes —Wednesday, August 12, 2015. c) Report No. CS12015-07, Donna Hewitt, Director, Corporate & Strategic Initiatives, re: Corporate Projects Status Update — July 2015. Motion No. C150812-20 Moved by Crawford, Seconded by Jermey Be it resolved that Report No. CSI 2015-07, Donna Hewitt, Director, Corporate & Strategic Initiatives, re: Corporate Projects Status Update — July 2015 be received for information only. Carried. d) Report No. DS2015-75, Andria Leigh, Director, Development Services re: Request for Temporary 2nd Dwelling — 440 Line 8 North —George Pepler & Martine Klaassen Pepler [Refer to Item 15a)]. Motion No. C150812-21 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Report No. DS2015-75, Andria Leigh, Director, Development Services re: Request for Temporary 2nd Dwelling — 440 Line 8 North — George Pepler & Martine Klaassen Pepler be received and adopted. 2. That the request of George Pepler and Martine Klaassen Pepler to temporarily reside in the existing dwelling which is to be demolished after the completion of the new dwelling to a maximum of twelve months from the time of issuance of the new dwelling building permit be approved. 3. That the appropriate by-law be brought forward for Council's consideration. 4. And that the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. Page 10 of 21 Council Meeting Minutes — Wednesday, August 12, 2015. e) Report No. DS2015-081, Andria Leigh, Director, Development Services re: Request for Temporary 2nd Dwelling - 2226 Line 1 North - Shannon May and Joseph Hilton [Refer to Item 15b)]. Motion No. C150812-22 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That Report No. DS2015-081, Andria Leigh, Director, Development Services re: Request for Temporary 2nd Dwelling - 2226 Line 1 North - Shannon May and Joseph Hilton be received and adopted. 2. That Council authorizes the request of Shannon May and Joseph Hilton to temporarily reside in the existing dwelling which is to be demolished after the completion of the new dwelling to a maximum of twelve months from the time of issuance of the new dwelling building permit. 3. That the $20,000 security deposit be required prior to issuance of a building permit for the new dwelling to ensure removal of the existing dwelling once the new dwelling is constructed 4. That the appropriate by-law be brought forward for Council's consideration. 5. And that the applicant be advised of Council's decision under the Director, Development Services signature. Carried. f) Report No. TES2015-13, Jerry Ball, Director, Transportation & Environmental Services re: Speed Reduction Case Study. Council consented to permit Helen MacRae to speak on the matter. Motion No. C150812-23 Moved by Crawford, Seconded by Jermey Be it resolved 1. That Report No. TES2015-13, Jerry Ball, Director, Transportation & Environmental Services re: Speed Reduction Case Study be received and adopted. 2. That the speed limit on road sections listed be reduced as recommended in Report No. TES2015-13. 3. That the Clerk brings forward the appropriate By-law for Council's consideration. 4. That additional funds be included in the 2016 budget for signage. 5. And That the Director, Transportation and Environmental Services notifies the residents who requested the speed reduction for each road section and the O.P.P. of Council's decision. Carried. Page 11 of 21 Council Meeting Minutes — Wednesday, August 12, 2015. g) Report No. TES2015-14, Jerry Ball, Director, Transportation & Environmental Services re: Engineering Services - Townline Bridge. Motion No. C150812-24 Moved by Hall, Seconded by Macpherson Be it resolved 1. That Report No. TES2015-14, Jerry Ball, Director, Transportation & Environmental Services re: Engineering Services - Townline Bridge be received and adopted. 2. That the 50% cost share for Engineering Services for the Townline Bridge be approved and provided to the Township of Severn, in the approximate amount of $44,940, in accordance with the Boundary Road Agreement and to be funded from the Infrastructure Renewal Reserve Bridge Section. 3. And That the Township of Severn be advised of Council's decision under the Director, Transportation and Environmental Services' signature Carried. h) Report No. TES2015-15, Jerry Ball, Director, Transportation & Environmental Services re: Roadway Line Painting Services- Tender Results for 2015. Motion No. C150812-25 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Report No. TES2015-15, Jerry Ball, Director, Transportation & Environmental Services re: Roadway Line Painting Services- Tender Results for 2015 be received and adopted. 2. That the tender for Roadway Line Painting Services be awarded to Almon Equipment Ltd. 3. And That the contractors, who submitted tenders, be advised of Council's decision, under the Director, Transportation and Environmental Services' signature. Carried. Page 12 of 21 Council Meeting Minutes — Wednesday, August 12, 2015. i) Report No. TES2015-16, Jerry Ball, Director, Transportation & Environmental Services re: Prequalification for Forestry Services - Tender Results for 2015. Motion No. C150812-26 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That Report No. TES2015-16, Jerry Ball, Director, Transportation & Environmental Services re: Prequalification for Forestry Services - Tender Results for 2015 be received and adopted. 2. That the tender for Prequalification for Forestry Services be awarded to Sugar Bush Tree Service and Wes' Tree Service, on an as needed basis. 3. And That the contractors, who submitted tenders, be advised of Council's decision, under the Director, Transportation and Environmental Services' signature. Carried. j) Robin Dunn, CAO re: Draft 2016 Budget Timeline [to be distributed at meeting]. Motion No. C150812-27 Moved by Crawford, Seconded by Jermey Be it resolved that the correspondence dated August 12, 2015 and presented by Robin Dunn, CAO re: Draft 2016 Budget Timeline be received. Carried. 11. Reports of Members of Council: a) Councillor Coutanche re: County Road 22. Motion No. C150812-28 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the draft correspondence presented by Councillor Coutanche re: County Road 22 be received. 2. And That the draft correspondence be approved and forwarded to Warden Gerry Marshall, County of Simcoe and County Council under the Mayor's signature. Carried. Page 13 of 21 Council Meeting Minutes —Wednesday, August 12, 2015. 12. Consent Agenda: a) Announcements of Interest to the Public: 1. Labour Day, Holiday Office Closure, Monday, September 7, 2015. 2. Girl Guides of Canada Ontario Council, Bonita Glen Camp, 75th Anniversary, September 12, 2015, 11:00a.m.-4:00p.m., 567 Line 11 South, Hawkestone. b) Correspondence dated June 24, 2015 from Lynn Fisher, Secretary, Oro Agricultural Society re: 163rd Annual Oro World's Fair, Oro Fair Grounds, Line 7 North and 15th/16th Sideroad, September 18-19, 2015. Staff Recommendation: Receive. c) Correspondence dated July 9, 2015 from Sue Bragg, Partner, Collins Barrow SGB LLP re: 2014 Year End Audit. Staff Recommendation: Receive. d) Correspondence dated July 17, 2015 from Matt Miller, Chair, Orillia & Area Physician Recruitment & Retention re: Mid -Year Activity and Financial Performance Report. Staff Recommendation: Receive. e) Correspondence from Town of Wasaga Beach re: Second Annual Wasaga Beach Wacky Boat Regatta, Sunday, August 30, 2015, Staff Recommendation: Receive. f) Minutes of Midland Public Library Board meetings held on April 23 and May 14, 2015. Staff Recommendation: Receive. g) Lake Simcoe Region Conservation Authority, re: Minutes of meeting held on Friday, June 26, 2015 and highlights of meeting held on Friday, July 24, 2015. Staff Recommendation: Receive. Page 14 of 21 Council Meeting Minutes — Wednesday, August 12, 2015. Motion No. C150812-29 Moved by Jermey, Seconded by Crawford Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Labour Day, Holiday Office Closure, Monday, September 7, 2015. 2. Girl Guides of Canada Ontario Council, Bonita Glen Camp, 75th Anniversary, September 12, 2015, 11:00a.m.-4:00p.m., 567 Line 11 South, Hawkestone. b) Correspondence dated June 24, 2015 from Lynn Fisher, Secretary, Oro Agricultural Society re: 163rd Annual Oro World's Fair, Oro Fair Grounds, Line 7 North and 15th/16th Sideroad, September 18-19, 2015. Received. c) Correspondence dated July 9, 2015 from Sue Bragg, Partner, Collins Barrow SGB LLP re: 2014 Year End Audit. Received. d) Correspondence dated July 17, 2015 from Matt Miller, Chair, Orillia & Area Physician Recruitment & Retention re: Mid -Year Activity and Financial Performance Report. Received. e) Correspondence from Town of Wasaga Beach re: Second Annual Wasaga Beach Wacky Boat Regatta, Sunday, August 30, 2015, Received. f) Minutes of Midland Public Library Board meetings held on April 23 and May 14, 2015. Received. g) Lake Simcoe Region Conservation Authority, re: Minutes of meeting held on Friday, June 26, 2015 and highlights of meeting held on Friday, July 24, 2015. Received. Carried. Page 15 of 21 Council Meeting Minutes — Wednesday, August 12, 2015. 13. Communications: a) Correspondence dated July 10, 2015 from Gerry Reinders, Manager of Parks, Facilities and Recreation, Town of Wasaga Beach, re: Sponsorship Request for the "Mayors Challenge Golf Tournament", Friday, August 28, 2015 at Marlwood Golf & Country Club. Motion No. C150812-30 Moved by Macpherson, Seconded by Coutanche Be it resolved that the correspondence dated July 10, 2015 from Gerry Reinders, Manager of Parks, Facilities and Recreation, Town of Wasaga Beach, re: Sponsorship Request for the "Mayors Challenge Golf Tournament", Friday, August 28, 2015 at Marlwood Golf & Country Club be received. Carried. b) Correspondence dated July 14, 2015 from Ivan Goss re: Speed Reduction Request, Line 15 South to Lake Simcoe. Motion No. C150812-31 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the correspondence dated July 14, 2015 from Ivan Goss re: Speed Reduction Request, Line 15 South to Lake Simcoe be received. 2. And That the applicant be notified of Council's decision, in conjunction with Item 1 Of) Report No. TES2015-13, Jerry Ball, Director, Transportation & Environmental Services re: Speed Reduction Case Study, under the Director, Transportation & Environmental Services' signature. Carried. c) Correspondence dated August 6, 2015 from Tom Rennie, Crestwood Park Holdings Inc., re: Request for Council Resolution. Motion No. C150812-32 Moved by Macpherson, Seconded by Hall Be it resolved that the correspondence dated August 6, 2015 from Tom Rennie, Crestwood Park Holdings Inc. re: Request for Council Resolution be deferred to a Special Council meeting to be held prior to the September 4, 2015 hearing. Carried. Page 16 of 21 Council Meeting Minutes — Wednesday, August 12, 2015. d) Correspondence dated August 5, 2015 from Mark Aitken, CAO, County of Simcoe re: Solid Waste Management Infrastructure Projects, Proposed Organics Processing Facility and Materials Management Facility, Short List of Potential Sites. Council consented to permit Helen MacRae to speak on the matter. Motion No. C150812-33 Moved by Jermey, Seconded by Crawford Be it resolved that the correspondence dated August 5, 2015 from Mark Aitken, CAO, County of Simcoe re: Solid Waste Management Infrastructure Projects, Proposed Organics Processing Facility and Materials Management Facility, Short List of Potential Sites be received. Carried. e) Correspondence dated August 11, 2015 from Cynthia Colby re: Request for Assistance, County of Simcoe OP Appeal. Motion No. C150812-34 Moved by Macpherson, Seconded by Hall Be it resolved 1. That the correspondence dated August 11, 2015 from Cynthia Colby re: Request for Assistance, County of Simcoe OP Appeal be received. 2. And That the request for assistance be denied. 3. And That the applicant be advised of Council's decision under the Director, Corporate Services/Clerk's signature. Council recessed at 12:57 p.m. and reconvened at 1:40 p.m. Carried. Page 17 of 21 Council Meeting Minutes — Wednesday, August 12, 2015. 14. Notice of Motions: a) Councillor Crawford: Whereas, at its meeting of July 14, 2015, Council enacted Motion Nos. SC150714-4 and SC 150714-5, which resulted in By-law No. 2015-123 — Special Events By-law being adopted as amended to include: "For those events of 10,000 or more, the decision making authority will rest solely with Council effective August 12, 2015." And Whereas the effective date of August 12, 2015 presents possible logistical challenges for upcoming scheduled 2015 Special Events. Now Therefore Be it resolved that the effective date of "August 12, 2015" be replaced with "May 30, 2016" And That staff bring forward the appropriate by-law for Council's consideration. Mayor H.S. Hughes declared a pecuniary interest on Items 4c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek); 4d) Robin Dunn, CAO re: Solicitor - client privilege (Burl's Creek); and 14) Notice of Motion by Councillor Crawford as his grandson, who is now a teenager, has lived in his household continuously since he was 6 months old. His biological parents do not. He began employment with the former owner of Burl's Creek in September, 2014. His grandson worked at the June 2015 Automotive Flea Market and anticipates working at the upcoming September 2015 Automotive Flea Market. Mayor Hughes subsequently learned that the application for zoning impacts the former owner. The former owner has an agreement to continue operating the Flea Market on lands within the zoning application. Hence, the financial impact for his grandson is extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present for these items and did not participate in the discussion or vote on these items. Deputy Mayor assumed the Chair. Page 18 of 21 Council Meeting Minutes — Wednesday, August 12, 2015. Motion No. C150812-35 Moved by Crawford, Seconded by Jermey Whereas, at its meeting of July 14, 2015, Council enacted Motion Nos. SC150714-4 and SC150714-5, which resulted in By -Law No. 2015-123 —Special Events By-law being adopted as amended to include: "For those events of 10,000 or more, the decision making authority will rest solely with Council effective August 12, 2015." And Whereas the effective date of August 12, 2015 presents possible logistical challenges for upcoming scheduled 2015 Special Events. Now Therefore Be it resolved that the effective date of "August 12, 2015" be replaced with "May 30, 2016". And That staff bring forward the appropriate by-law for Council's consideration. Carried. Mayor H.S. Hughes assumed the Chair. 15. By -Laws: a) By -Law No. 2015-143: Being a By -Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and George Edward Pepler and Martine Klaassen-Pepler to Allow for Two Dwelling b) By -Law No. 2015-144: Being a By -Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Shannon Lynn May and Joseph James Hilton to Allow for Two Dwellings. c) By -Law No. 2015-146: A By -Law to Amend By -Law, 2015-115, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). d) By -Law No. 2015-147: A By -Law to Amend By -Law, 2015-115, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). Page 19 of 21 Council Meeting Minutes — Wednesday, August 12, 2015. Motion No. C150812-36 Moved by Coutanche, Seconded by Macpherson Be it resolved that a) By -Law No. 2015-143: Being a By -Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and George Edward Pepler and Martine Klaassen-Pepler to Allow for Two Dwelling b) By -Law No. 2015-144: Being a By -Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Shannon Lynn May and Joseph James Hilton to Allow for Two Dwellings, as amended to replace "one month" with "two months" in Section 3b). c) By -Law No. 2015-146: A By -Law to Amend By -Law, 2015-115, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). d) By -Law No. 2015-147: A By -Law to Amend By -Law, 2015-115, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. Questions from the Public Clarifying an Agenda Item: 17. Closed Session Items (Unfinished Items): None. Page 20 of 21 Council Meeting Minutes —Wednesday, August 12, 2015. 18. Confirmation By -Law: a) By -Law No. 2015-142: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, August 12, 2015. Motion No. C150812-37 Moved by Crawford, Seconded by Jermey Be it resolved that By -Law No. 2015-142: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, August 12, 2015 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19.Adjournment: a) Motion to Adjourn. Motion No. C150812-38 Moved by Macpherson, Seconded by Coutanche Be it resolved that we do now adjourn at 4:01 p.m. Mayor, H.S. Hu es Cie k, J. o I s Irwin Carried. Page 21 of 21