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08 12 2015 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, August 12, 2015 10:00 a.m. - Peacekeepers Flag Raising; Open Session Immediately Following Flag Raising; Closed Session Immediately Following Open Session Page 1.Call to Order - Private Prayer/Moment of Reflection: 2.Adoption of Agenda: a) Motion to Adopt the Agenda. 3.Disclosure of Pecuniary Interest: 4.Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek). d) Robin Dunn, CAO re: Solicitor-client privilege (Burl's Creek). e) Andria Leigh, Director, Development Services, re: Litigation affecting the municipality (County of Simcoe OP Appeal). 5.Minutes of Council and Committees: 6 - 11a) Minutes of Special Council meeting held on Tuesday, July 14, 2015; 2:00 p.m. 12 - 18 b) Minutes of Special Council meeting held on Tuesday, July 14, 2015; 3:30 p.m. 19 - 40 c) Minutes of Council meeting held on Wednesday, July 15, 2015. 41 - 45 d) Minutes of Special Council meeting held on Wednesday, July 22, 2015. 46 - 52 e) Minutes of Special Council meeting held on Tuesday, July 28, 2015. Page 1 of 208 Council Meeting Agenda - August 12, 2015 6.Recognition of Achievements: 53 a) Sandie Leonard, Recreation and Community Services Assistant re: Completion of Recreation and Leisure Services Diploma (with Honours) from The Georgian College of Applied Arts and Technology. 7.Public Meetings: None. 8.Deputations: 54 - 83 a) 10:15 a.m. Richard Deacon, Project Manager, Invenergy LLC and Ian Howes, Development Consultant, Soventix Canada Inc. re: Lake Simcoe Regional Airport Solar Project. 84 - 92 b) 10:25 a.m. Donna McCreary, Local Area Manager, Barrie/Huronia, Canada Post Corporation re: Moonstone Post Office. 93 - 96 c) 10:35 a.m. Paul Mondell, Senior Vice President, Development, Skyline Destination Communities re: Land Exchange Request - Horseshoe Boulevard and Block "A" - Plan 1587. 9.Identification From the Public of an Agenda Item of Interest: 10.Reports of Municipal Officers: 97 - 99 a) Report No. FI2015-17, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Audit Services. 100 - 102 b) Report No. FI2015-18, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts July 31, 2015. 103 - 127 c) Report No. CSI2015-07, Donna Hewitt, Director, Corporate & Strategic Initiatives, re: Corporate Projects Status Update July 2015. 128 - 132 d) Report No. DS2015-75, Andria Leigh, Director, Development Services re: Request for Temporary 2nd Dwelling 440 Line 8 North George Pepler & Martine Klaassen Pepler \[Refer to Item 15a)\]. 133 - 139 e) Report No. DS2015-081, Andria Leigh, Director, Development Services re: Request for Temporary 2nd Dwelling - 2226 Line 1 North - Shannon May and Joseph Hilton \[Refer to Item 15b)\]. 140 - 144 f) Report No. TES2015-13, Jerry Ball, Director, Transportation & Environmental Services re: Speed Reduction Case Study. 145 - 148 g) Report No. TES2015-14, Jerry Ball, Director, Transportation & Environmental Services re: Engineering Services - Townline Bridge. 149 - 151 h) Report No. TES2015-15, Jerry Ball, Director, Transportation & Environmental Services re: Roadway Line Painting Services- Tender Results for 2015. 152 - 155 i) Report No. TES2015-16, Jerry Ball, Director, Transportation & Environmental Page 2 of 208 Council Meeting Agenda - August 12, 2015 Services re: Prequalification for Forestry Services - Tender Results for 2015. 156 j) Robin Dunn, CAO re: Draft 2016 Budget Timeline \[to be distributed at meeting\]. 11.Reports of Members of Council: 157 a) Councillor Coutanche re: County Road 22. 12.Consent Agenda: 158 - 159 a) Announcements of Interest to the Public: 1. Labour Day, Holiday Office Closure, Monday, September 7, 2015. 2. Girl Guides of Canada Ontario Council, Bonita Glen Camp, 75th Anniversary, September 12, 2015, 11:00a.m.-4:00p.m., 567 Line 11 South, Hawkestone. 160 b) Correspondence dated June 24, 2015 from Lynn Fisher, Secretary, Oro Agricultural Society re: 163rd Annual Oro World's Fair, Oro Fair Grounds, Line 7 North and 15th/16th Sideroad, September 18-19, 2015. Staff Recommendation: Receive. 161 c) Correspondence dated July 9, 2015 from Sue Bragg, Partner, Collins Barrow SGB LLP re: 2014 Year End Audit. Staff Recommendation: Receive. 162 - 166 d) Correspondence dated July 17, 2015 from Matt Miller, Chair, Orillia & Area Physician Recruitment & Retention re: Mid-Year Activity and Financial Performance Report. Staff Recommendation: Receive. 167 - 168 e) Correspondence from Town of Wasaga Beach re: Second Annual Wasaga Beach Wacky Boat Regatta, Sunday, August 30, 2015, Staff Recommendation: Receive. 169 - 179 f) Minutes of Midland Public Library Board meetings held on April 23 and May 14, 2015. Staff Recommendation: Receive. 180 - 187 g) Lake Simcoe Region Conservation Authority, re: Minutes of meeting held on Friday, June 26, 2015 and highlights of meeting held on Friday, July 24, 2015. Staff Recommendation: Receive. 13.Communications: 188 - 189 a) Correspondence dated July 10, 2015 from Gerry Reinders, Manager of Parks, Facilities and Recreation, Town of Wasaga Beach, re: Sponsorship Request for the "Mayors Challenge Golf Tournament", Friday, August 28, 2015 at Marlwood Golf & Country Club. 190 b) Correspondence dated July 14, 2015 from Ivan Goss re: Speed Reduction Page 3 of 208 Council Meeting Agenda - August 12, 2015 Request, Line 15 South to Lake Simcoe. 191 c) Correspondence dated August 6, 2015 from Tom Rennie, Crestwood Park Holdings Inc., re: Request for Council Resolution. 192 - 197 d) Correspondence dated August 5, 2015 from Mark Aitken, CAO, County of Simcoe re: Solid Waste Management Infrastructure Projects, Proposed Organics Processing Facility and Materials Management Facility, Short List of Potential Sites. 198 e) Correspondence dated August 11, 2015 from Cynthia Colby re: Request for Assistance, County of Simcoe OP Appeal. \[Addenda\] 14.Notice of Motions: a) Councillor Crawford: Whereas, at its meeting of July 14, 2015, Council enacted Motion Nos. SC150714-4 and SC150714-5, which resulted in By-law NO. 2015-123 Special Events By-law being adopted as amended to include: uthority will rest And Whereas the effective date of August 12, 2015 presents possible logistical challenges for upcoming scheduled 2015 Special Events. And That staff bring forward the appropriate by- consideration. 15.By-Laws: 199 - 200 a) By-Law No. 2015-143: Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and George Edward Pepler and Martine Klaassen-Pepler to Allow for Two Dwelling 201 - 202 b) By-Law No. 2015-144: Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Shannon Lynn May and Joseph James Hilton to Allow for Two Dwellings. 203 - 206 c) By-Law No. 2015-146: A By-Law to Amend By-Law, 2015--law of The Corporation of the Township of Oro-Medonte to Provide for the -law). 207 d) By-Law No. 2015-147: A By-Law to Amend By-Law, 2015--law of The Corporation of the Township of Oro-Medonte to Provide for the Page 4 of 208 Council Meeting Agenda - August 12, 2015 -law). 16.Questions from the Public Clarifying an Agenda Item: 17.Closed Session Items (Unfinished Items): 18.Confirmation By-Law: 208 a) By-Law No. 2015-142: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, August 12, 2015. 19.Adjournment: a) Motion to Adjourn. 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Municipal Act Page 73 of 208 8.a) 10:15 a.m. Richard Deacon, Project Manager, Invenergy L... Page 74 of 208 8.a) 10:15 a.m. Richard Deacon, Project Manager, Invenergy L... Page 75 of 208 8.a) 10:15 a.m. Richard Deacon, Project Manager, Invenergy L... Page 76 of 208 8.a) 10:15 a.m. Richard Deacon, Project Manager, Invenergy L... Page 77 of 208 8.a) 10:15 a.m. Richard Deacon, Project Manager, Invenergy L... Ontario Energy Board ActMunicipal ActGreen Energy Act Electricity Act Page 78 of 208 8.a) 10:15 a.m. Richard Deacon, Project Manager, Invenergy L... Municipal Act Remainder of this page intentionally left blank; signature lines on the next page Page 79 of 208 8.a) 10:15 a.m. Richard Deacon, Project Manager, Invenergy L... Page 80 of 208 8.a) 10:15 a.m. Richard Deacon, Project Manager, Invenergy L... Page 81 of 208 8.a) 10:15 a.m. Richard Deacon, Project Manager, Invenergy L... Page 82 of 208 8.a) 10:15 a.m. Richard Deacon, Project Manager, Invenergy L... Page 83 of 208 8.b) 10:25 a.m. Donna McCreary, Local Area Manager, Barrie/H... Page 84 of 208 8.b) 10:25 a.m. Donna McCreary, Local Area Manager, Barrie/H... Page 85 of 208 8.b) 10:25 a.m. Donna McCreary, Local Area Manager, Barrie/H... CONFIDENTIAL From anywhere… to anyone Version 1.0 246 Moonstone Rd. E, Moonstone, ON Moonstone Post Office Page 86 of 208 8.b) 10:25 a.m. Donna McCreary, Local Area Manager, Barrie/H... From anywhere… to anyone Version 1.0 ğƷ ƷĻƒƦƚƩğƩǤ ЊВ͵Ў .ƚǣĻƭ ƓƚƷźĭĻ ƷƚŷǒƩƭķğǤƭ hŅŅźĭĻ ƚƦĻƓ tƚƭƷğƌ ĭƌƚƭĻķ ĭƌƚƭĻķ ƩĻƷźƩĻƒĻƓƷ 5ĻƌźǝĻƩǤ tƚƭƷ ğƓķƷŷźƭ ğƓķ ŷğƭ ƷĻƒƦƚƩğƩźƌǤ źƓ ƦƩƚķǒĭƷƭ /ƚƌķǞğƷĻƩ ğĭĭƚƒƒƚķğƷĻ ĭǒƭƷƚƒĻƩƭ ǒĻƭķğǤƭ DĻƓĻƩğƌ ƚŅŅźĭĻ ŷĻƩ Moonstone Post Office current ğǞğǤ źƓ tƚƭƷ ƩĻƷğźƌ ĭǒƭƷƚƒĻƩƭ ƦǒƷ ĬĻĻƓ źƓ Ʒƚ ƚƓ ЌЌЉ Ɖƒ ĭǒƭƷƚƒĻƩƭ ƷŷĻ ŭƚźƓŭ ŷƚǒƩƭ ŷğƭ ƒźƓźƒğƌ Ʒƚ В ŷğķŷğƭ źƭ ŷƚǒƭĻƭ hŅŅźĭĻ tƚƭƷƒźƭƷƩĻƭƭ Ǟŷźĭŷ ƓƚǞ hŅŅźĭĻhŅŅźĭĻ aƚƚƓƭƷƚƓĻ ƷŷĻ tƚƭƷ ŷğķ ЌЉ ĻǣƷĻƓķĻķ ğƩĻ ƷŷğƷ ƒğźƌ tƚƭƷtƚƭƷ ğƓķ ǞĻĻƉ hŅŅźĭĻ ĭǒƭƷƚƒĻƩƭ /ƚƌķǞğƷĻƩ ƭƷƚƩĻ ƷŷĻźƩ ΘaƚƚƓƭƷƚƓĻΘaƚƚƓƭƷƚƓĻΘaƚƚƓƭƷƚƓĻ ƭƷƚƩĻ ŅƚƩ ƦĻƩ tƚƭƷ ŷğǝĻ ƷŷĻ ĭŷğƓŭĻ ǒƦ ŷƚǒƩƭ ƷŷĻ ƦźĭƉ state ΘŷĻΘŷĻ ğƓķ ΘĻƷŷĻ źƓ Page 87 of 208 8.b) 10:25 a.m. Donna McCreary, Local Area Manager, Barrie/H... From anywhere… to anyone Version 1.0 aƚƚƓƭƷƚƓĻ ƷŷĻ źƓ /ƚǒƓĭźƌ ƚŅŅźĭĻ ŅƚƩ tƚƭƷƒğƭƷĻƩ ŅƚƩ źƓƭƷğƌƌĻķ ƚŅŅĻƩ Ʒƚ ĬĻ DƩƚǒƦ ƚƦƷźƚƓƭ Ʒƚ aƚƚƓƭƷƚƓĻ ağźƌĬƚǣĻƭ ğ ƚŅ ƷǞƚ ƭƷğŅŅźƓŭ ŷğƭ ƚŅ /ƚƒƒǒƓźƷǤ ĭƚƓƭźķĻƩğƷźƚƓ tƚƭƷ ƌźƒźƷƭ ğƷƷĻƒƦƷ ĭǒƭƷƚƒĻƩƭ /ğƓğķğ ǝźƌƌğŭĻ ЊʹЋʹ Page 88 of 208 8.b) 10:25 a.m. Donna McCreary, Local Area Manager, Barrie/H... From anywhere… to anyone proper their Version 1.0 the ensure address area correspondents retrieve the to travel the to be of months would in to change to installed access need 1N0 12 their free for the 24/7 LOK be all up mail receive reduce would with ON notify Pick all Moonstone, Parcel constituents would CMB to forward Community Mailbox option to compartments time or for residents boxes to enough office with continue the cards Mail address Post addresses for Moonstone had parcels Convenient Community notification Coldwater would customers mailing Secure Large mail Civic We All Page 89 of 208 8.b) 10:25 a.m. Donna McCreary, Local Area Manager, Barrie/H... From anywhere… to anyone Version 1.0 Community Mail box Page 90 of 208 8.b) 10:25 a.m. Donna McCreary, Local Area Manager, Barrie/H... From anywhere… to anyone Version 1.0 A Group Postmaster must provide a suitable site for the The process from posting to completion could take up All Candidates applying would need to go through the staffing process regardless of providing a suitable site There would need to be enough space for 400 Postal Canada Post could advertise for a Group Postmaster The hours of the office would remain at 19 hours a Moonstone customers would continue to go to Coldwater for their mail during this process boxes at an appropriate location to 6 months or more post office week Page 91 of 208 8.b) 10:25 a.m. Donna McCreary, Local Area Manager, Barrie/H... From anywhere… to anyone Version 1.0 We will await your input before moving forward Thank-you for your time and attention with a decision for your constituents Questions? Page 92 of 208 8.c) 10:35 a.m. Paul Mondell, Senior Vice President, Develop... Page 93 of 208 8.c) 10:35 a.m. Paul Mondell, Senior Vice President, Develop... Page 94 of 208 8.c) 10:35 a.m. Paul Mondell, Senior Vice President, Develop... Page 95 of 208 8.c) 10:35 a.m. Paul Mondell, Senior Vice President, Develop... Page 96 of 208 10.a) Report No. FI2015-17, Paul Gravelle, Director, Finance... Page 97 of 208 10.a) Report No. FI2015-17, Paul Gravelle, Director, Finance... Page 98 of 208 10.a) Report No. FI2015-17, Paul Gravelle, Director, Finance... Page 99 of 208 10.b) Report No. FI2015-18, Paul Gravelle, Director, Finance... Page 100 of 208 10.b) Report No. FI2015-18, Paul Gravelle, Director, Finance... Page 101 of 208 10.b) Report No. FI2015-18, Paul Gravelle, Director, Finance... Page 102 of 208 10.c) Report No. CSI2015-07, Donna Hewitt, Director, Corpora... Page 103 of 208 10.c) Report No. CSI2015-07, Donna Hewitt, Director, Corpora... Page 104 of 208 10.c) Report No. CSI2015-07, Donna Hewitt, Director, Corpora... Page 105 of 208 10.c) Report No. CSI2015-07, Donna Hewitt, Director, Corpora... Page 106 of 208 10.c) Report No. CSI2015-07, Donna Hewitt, Director, Corpora... Page 107 of 208 10.c) Report No. CSI2015-07, Donna Hewitt, Director, Corpora... Page 108 of 208 10.c) Report No. CSI2015-07, Donna Hewitt, Director, Corpora... Page 109 of 208 10.c) Report No. CSI2015-07, Donna Hewitt, Director, Corpora... Page 110 of 208 10.c) Report No. CSI2015-07, Donna Hewitt, Director, Corpora... Page 111 of 208 10.c) Report No. CSI2015-07, Donna Hewitt, Director, Corpora... Page 112 of 208 10.c) Report No. CSI2015-07, Donna Hewitt, Director, Corpora... Page 113 of 208 10.c) Report No. CSI2015-07, Donna Hewitt, Director, Corpora... Page 114 of 208 10.c) Report No. CSI2015-07, Donna Hewitt, Director, Corpora... Page 115 of 208 10.c) Report No. CSI2015-07, Donna Hewitt, Director, Corpora... 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Page 128 of 208 10.d) Report No. DS2015-75, Andria Leigh, Director, Developm... Page 129 of 208 10.d) Report No. DS2015-75, Andria Leigh, Director, Developm... Page 130 of 208 10.d) Report No. DS2015-75, Andria Leigh, Director, Developm... Page 131 of 208 10.d) Report No. DS2015-75, Andria Leigh, Director, Developm... Page 132 of 208 10.e) Report No. DS2015-081, Andria Leigh, Director, Develop... Page 133 of 208 10.e) Report No. DS2015-081, Andria Leigh, Director, Develop... Page 134 of 208 10.e) Report No. DS2015-081, Andria Leigh, Director, Develop... Page 135 of 208 10.e) Report No. DS2015-081, Andria Leigh, Director, Develop... Page 136 of 208 10.e) Report No. DS2015-081, Andria Leigh, Director, Develop... Page 137 of 208 10.e) Report No. DS2015-081, Andria Leigh, Director, Develop... Page 138 of 208 10.e) Report No. DS2015-081, Andria Leigh, Director, Develop... Page 139 of 208 10.f) Report No. TES2015-13, Jerry Ball, Director, Transport... Page 140 of 208 10.f) Report No. TES2015-13, Jerry Ball, Director, Transport... Page 141 of 208 10.f) Report No. TES2015-13, Jerry Ball, Director, Transport... Page 142 of 208 10.f) Report No. TES2015-13, Jerry Ball, Director, Transport... Page 143 of 208 10.f) Report No. TES2015-13, Jerry Ball, Director, Transport... Page 144 of 208 10.g) Report No. TES2015-14, Jerry Ball, Director, Transport... Page 145 of 208 10.g) Report No. TES2015-14, Jerry Ball, Director, Transport... Page 146 of 208 10.g) Report No. TES2015-14, Jerry Ball, Director, Transport... Page 147 of 208 10.g) Report No. TES2015-14, Jerry Ball, Director, Transport... Page 148 of 208 10.h) Report No. TES2015-15, Jerry Ball, Director, Transport... Page 149 of 208 10.h) Report No. TES2015-15, Jerry Ball, Director, Transport... Page 150 of 208 10.h) Report No. TES2015-15, Jerry Ball, Director, Transport... Page 151 of 208 10.i) Report No. TES2015-16, Jerry Ball, Director, Transport... Page 152 of 208 10.i) Report No. TES2015-16, Jerry Ball, Director, Transport... Page 153 of 208 10.i) Report No. TES2015-16, Jerry Ball, Director, Transport... Page 154 of 208 10.i) Report No. TES2015-16, Jerry Ball, Director, Transport... Page 155 of 208 10.j) Robin Dunn, CAO re: Draft 2016 Budget Timeline \[to be ... Page 156 of 208 11.a) Councillor Coutanche re: County Road 22. SafetyConcernsandAreasofInterest: Page 157 of 208 12.a) Announcements of Interest to the Public: Labour Day, H... Labour Day Office Closure Page 158 of 208 12.a) Announcements of Interest to the Public: Labour Day, H... Page 159 of 208 12.b) Correspondence dated June 24, 2015 from Lynn Fisher, S... Page 160 of 208 12.c) Correspondence dated July 9, 2015 from Sue Bragg, Part... Page 161 of 208 12.d) Correspondence dated July 17, 2015 from Matt Miller, C... Page 162 of 208 12.d) Correspondence dated July 17, 2015 from Matt Miller, C... Page 163 of 208 12.d) Correspondence dated July 17, 2015 from Matt Miller, C... Page 164 of 208 12.d) Correspondence dated July 17, 2015 from Matt Miller, C... Page 165 of 208 12.d) Correspondence dated July 17, 2015 from Matt Miller, C... Page 166 of 208 12.e) Correspondence from Town of Wasaga Beach re: Second An... Get on board to be a sponsor! ...or just join us for a www.wasagawackyboat.com Island Lions Club AND a charity of your choice! Register a team and raise money for the Nancy www.facebook.com/WasagaRecreationEvents day of wacky fun on the water! 2015 Register online today at! E Second Annual Wasaga Beach T I S h C t I 0 R 3 O t T M s S u I P gH - 4 u D A M Γ N A A Y 8 L A S D I Y N C U N S A N This form is your intent to register a team in the 2015 Wacky Boat Regatta Once this form is completely filled out, detach and submit with your cheque or money order to: CORPORATE GROUP FAMILY and a swag bag filled with goodies! You can register up to 6 people per boat but there !) , boat launch donation to Nancy Island We, by signing this form hereby release the Town of Wasaga Beach or any facilitating place from all claims, actions, causes of which will cover your breakfast, BBQ, event t-ceived this form and registration fees—you will receive a pledge form, individual team family or friends to register two teams and race against each other! Once we have re- Coordinator, Wasaga Beach Town Hall 30 Lewis Street, Wasaga Beach, ON L9Z 1A1 er! It may be fun to challenge your staff, action, damages and demands for loss or injury resulting directly from participation in this event. This includes all costs, WEBSITE AS WELL WASAGAWACKYBOAT.COM damages, and expenses incurred in defending any such claims or actions. member information sheet and waiver package. ! y a m d o o c T . t e a Name and T-Shirt Size (S,M,L,XL) Signature of Participant n o i B l n y O k $ c Total Registration Fee y a a W P a d g n a a s a r e W t is no limit to how many teams you can regist s .shirt (with your team name /logo on the back City: Prov: Postal: i w g e w ! R cost per person to register will be $25 w THIS FORM WILL BE AVAILABLE ON THE REGISTERÏAUG 25th 2015 TEAM REGISTRATION FORM Street Address: #1 #2 #3 #4 #5 #6 DEADLINE TO Phone: Email: # of team members Team Name: Team Captain: Team Members Recreation The Page 167 of 208 12.e) Correspondence from Town of Wasaga Beach re: Second An... ing family & community unity. This is not a need to exit the water immediately after their Boat, bailers when applicable, and a maximum ugs the day of the event prior to racing. No ete without proper footwear and will not be site and must remove any floating debris from forum for personal or political agendas. As such, spectators and participants may not be cled material. They must be able to float floatation devices. If safety regulations the final races. There AND be assembled on site. Materials can be . Wacky and Swim award, The ght to disallow participation of any parties e bags and take your garbage with you. maximum of six people per boat. Only two tion will start at 8:00 a.m. and must be at launch (no bare feet please!). The event ckier...the better! distributed, and activities may not be RULES istent with the purpose of this event. Boat Kits/prefabricated hulls will not be allowed ke place between 11:15 – 12:45 pm the winners moving onto t—2nd & 3rd, the Sink encouraged...the wa . NO MOTORS responsible for injuries due to inappropriate footwear. al will be disqualified. of two members in the water must wear personal 11. Remember this day is about children, promot 2. Wacky Boats can be constructed of any recy 7. Racers must not consume any alcohol or dr BE WACKY! 3. Wacky Boat team registration and construc the water after the race. Please bring garbagsolicited, propaganda materials may not be Boats must be powered by people or wind - 9. The Town of Wasaga Beach reserves the ri organizers will not allow participants to comp water balloons will be permitted and racers will be several prize categories including, 1s who do not comply with these regulations. 8. Participants must clean up their building 10. Boat themes and costumes are strongly (even momentarily), hold up to six people 4. Teams will be organized into heats with 5. Safety regulations must be observed; a paddlers will be allowed for each Wacky conducted if those activities are not cons completed by 12:00 p.m. Judging will ta 6. Proper footwear is required for the bo Wackiest and the Best Team Spirit! pre-cut but not preassembled. …..and last but not least… are not observed, the individu heat is completed. HAVE FUN! 12. 1. al initiatives. Locally, the club support the Town of Wasaga Beach with their Mobi Mat initiative to make the beach fully accessible. For information about the event, to learn about volunteer opportunities or to get Involved call Remember È 60% of your pledge dollars will go to the Nancy Island Lions Club boat ON SITE the DAY OF the event! Team work, camaraderie and of course FUN will be the and 40% will go to a charity of your choice*! place! who identify needs within the community and work together to fulfil those needs. Nancy participates in such events as the Purina Walk for Dog Guides, partner with the OPP and Community Policing Committee with food drives, 50/50 draws at Jazz in the Park and we Nottawasaga River on August 30th! The best part is...you are allowed to ‘create’ your boat popcorn, candy floss and snow cones as well! We will have entertainment on site, so...mark Island Lions started as a grass roots club by partnering with various local organizations to raise What a great way to have fun and support local charities who help to make our community a better Lions clubs are a group of men and women There will be free fun activities for spectators and teams to enjoy including face painting, a Individuals, families, businesses and organizations are ALL invited to register a TEAM...come 705 812.2906 We will also have a light breakfast in the morning and a BBQ lunch in the afternoon (small fees will apply for the public spectators). The Wasaga Beach Youth Centre will be selling up with a wacky boat design, and race it against other competitors down the a miniature wooden boat building work shop, This is a new event that was created to help raise funds for a variety of not for profit organization in our community and as a fun event that showcases our pride and but you MUST build / assemble your wacky your calendar and get ready for a WACKY day on the water in Wasaga Beach! Lion Mary at Thank you for your interest in the WASAGA WACKY BOAT REGATTA! funds and perform service projects for local and region The Nancy Island Lions Club of Wasaga Beach... design, pre-cut and measure your materials inflatable bouncy castle and much more! kids fun zone and activity centre including s o t o h P s e EVENT AT A GLANCE i v a D n theme of the day! a i community spirit! r B : y b y h p a r g o t o h P Page 168 of 208 12.f) Minutes of Midland Public Library Board meetings held ... Page 169 of 208 12.f) Minutes of Midland Public Library Board meetings held ... Page 170 of 208 12.f) Minutes of Midland Public Library Board meetings held ... Page 171 of 208 12.f) Minutes of Midland Public Library Board meetings held ... Page 172 of 208 12.f) Minutes of Midland Public Library Board meetings held ... Page 173 of 208 12.f) Minutes of Midland Public Library Board meetings held ... Page 174 of 208 12.f) Minutes of Midland Public Library Board meetings held ... Page 175 of 208 12.f) Minutes of Midland Public Library Board meetings held ... Page 176 of 208 12.f) Minutes of Midland Public Library Board meetings held ... Page 177 of 208 12.f) Minutes of Midland Public Library Board meetings held ... Page 178 of 208 12.f) Minutes of Midland Public Library Board meetings held ... Page 179 of 208 12.g) Lake Simcoe Region Conservation Authority, re: Minutes... NO. BOD-07-15 Friday, June 26, 2015 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: LSRCA Staff Present: Mayor G. Dawe, Chair M. Walters, Chief Administrative Officer D. Bath R. Baldwin, GM, Planning & Development J. Dolan R. Jarrett, GM, Communications & Education Councillor A. Eek B. Kemp, GM, Conservation Lands Councillor K. Ferdinands J. Lee, GM, Corporate & Financial Services Councillor P. Ferragine B. Longstaff, GM, Integrated Watershed Management Mayor V. Hackson T. Barnett, Coordinator, BOD/CAO, Project & Services Councillor S. Harrison-McIntyre K. Christensen, Manager, Human Resources Councillor D. Kerwin S. Jagminas, Communications Specialist Councillor S. Macpherson D. Lembcke, Manager Science and Monitoring Councillor P. Molloy K. Yemm, Manager, Corporate Communications Mayor M. Quirk Guests: Councillor R. Simpson F. Colavecchia, East Gwillimbury Resident Councillor S. Strangway Deputy Mayor/Regional Councillor D. Wheeler Regrets: Regional Councillor B. Drew, Vice Chair Councillor P. Silveira Councillor S. Valiquette-Thompson I.DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. II.APPROVAL OF THE AGENDA Moved by: S. Strangway Seconded by: S. Harrison-McIntyre BOD-088-15 RESOLVED THAT the content of the Agenda for the June 26, 2015 meeting of the LSRCA Board of Directors be approved as presented. CARRIED III.ADOPTION OF THE MINUTES a) May 22, 2015 Moved by: D. Wheeler Seconded by: S. Macpherson Page 180 of 208 12.g) Lake Simcoe Region Conservation Authority, re: Minutes... Lake Simcoe Region Conservation Authority -07-15 June 26, 2015 Minutes Page 2 of 6 BOD-089-15 RESOLVED BOD-06-15 held on Friday, May 22, 2015 be approved as circulated. CARRIED IV.ANNOUNCEMENTS a)Councillor Simpson advised that approvals for Round 3 of the Lake Simcoe/South-eastern Georgian Bay Clean-Up Fund have recently been announced and inquired as to any funding received by LSRCA. CAO Mike Walters advised that staff would provide details of such funding at the next Board of b)CAO Walters noted that the 2015 Conservation Authorities Biennial Tour is being hosted by the Long Point Region and Grand River Conservation Authorities from September 20-23, 2015. To register or for more information, please click this link: 2015 Conservation Authorities Biennial Tour. c)CAO Walters advised that changes will soon be made to Davis Drive near the LSRCA Administrative Offices, where left turns onto Bayview Parkway will no longer be permitted for eastbound traffic. Instead, for drivers travelling eastbound. V.DEPUTATIONS There were no deputations at this meeting. VI.HEARINGS There were no hearings at this meeting. VII.PRESENTATIONS Manager Human Resources, Keri , advising Board members where and how to exit the building in case of an emergency. Moved by: R. Simpson Seconded by: BOD-090-15 RESOLVED THAT the presentation by Manager Human Resources, Keri Christensen, CARRIED VIII.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION The Board identified Items 2, 5, 6, 7, and 8 as items requiring separate discussion. IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: R. Simpson Seconded by: A. Eek Page 181 of 208 12.g) Lake Simcoe Region Conservation Authority, re: Minutes... Lake Simcoe Region Conservation Authority -07-15 June 26, 2015 Minutes Page 3 of 6 BOD-091-15 RESOLVED THAT the following recommendations respecting the matters listed as and staff be authorized to take all necessary action required to give effect to same. CARRIED 1.Correspondence BOD-092-15 RESOLVED THAT correspondence listed in the agenda as Item 1a) to 1g) be received for information. CARRIED 3.Human Resources Turnover Statistics Report BOD-093-15 RESOLVED THAT Staff Report No. 31-15- since 2008 be received for information. CARRIED 4.Appointment of a Risk Management Inspector for LSRCA BOD-094-15 RESOLVED THAT Staff Report No. 32-15-BOD regarding the appointment of Ms. Irena Kontrec as a Risk Management Inspector as required under Sections 48 (1-2) of the Clean Water Act, 2006 be approved; and FURTHER THAT a certificate of appointment be issued as required by Section 48(3) of the Clean Water Act, 2006. CARRIED 5.Purchasing Policy Contracting Conservation Authorities Moraine Coalition for Source Water Protection Model Management BOD-095-15 RESOLVED THAT Staff Report No. 33-15-BOD be approved; and FURTHER THAT LSRCA contract Conservation Authorities Moraine Coalition for the Source Water Protection Model Management project. CARRIED X.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2.Budget Status Report In response to Mayor Hackson an update on the budget status, General Manager, Corporate & Financial Services, Jocelyn Lee noted that the surplus of $256,504 noted in the staff report is mainly due to $149,602 from a very successful spring tree planting season, as well as a non-cash amount of -term forgivable loan. Otherwise, GM Lee noted the budget is as expected for this time of year. Moved by: V. Hackson Seconded by: M. Quirk BOD-096-15 RESOLVED THAT Staff Report No. 30-15-BOD regarding the Authority Budget Status for the five month period ending May 31, 2015 be received for information. CARRIED Page 182 of 208 12.g) Lake Simcoe Region Conservation Authority, re: Minutes... Lake Simcoe Region Conservation Authority -07-15 June 26, 2015 Minutes Page 4 of 6 6. Purchasing Policy Contracting Golder Associates Ltd. To Undertake a Study into Erosion and Sediment Control Best Management Practices Councillor Simpson expressed his support of the study for erosion and sediment control best management practices. Councillor Simpson noted that 40% of phosphorus entering the lake is airborne, and he is particularly interested in what can be done with regards to large scale developments stripping of top soils. CAO Walters noted that covering up crops in winter can hold the soil, and that discussions have taken place at the Lake Simcoe Coordinating Committee meetings with regards to the possibility of funding. Moved by: Seconded by: R. Simpson BOD-097-15 RESOLVED THAT Staff Report No. 34-15-BOD be approved; and FURTHER THAT staff be authorized to contract Golder Associates Ltd. to undertake a study into Erosion and Sediment control Best Management Practices. CARRIED 7. Application to the Feed-In-Tariff Program for a Renewable Energy Generation Contract In response to questions from the Board, Manager, Environmental Science and Monitoring and Co-Chair of LSRCA's SWITCH program, David Lembcke explained that Staff is investigating the possibility of installing solar panels on the roof of LSRCA's administrative offices. As part of the study investigation, the age and slope of the building, maintenance and upkeep of the solar panels, as well as return on investment are all areas being considered. He went on to note that Staff will seek further Board direction once all information has been explored. He also noted that the financial benefit is not the only motivation, explaining that this project will provide LSRCA the opportunity to demonstrate its commitment to sustainable, renewable energy generation and to take action in addressing climate change. Moved by: A. Eek Seconded by: S. Macpherson BOD-098-15 RESOLVED THAT Staff Report No. 35-15-BOD be approved; and FURTHER THAT staff be authorized to submit an application to the Feed-In-Tariff Program at an estimated cost of $5,500 to obtain an energy generation contract to support a 95kW solar panel array at LSRCA head office. CARRIED 8. Awarding a Contract - Detailed Design Forest Glen Retrofit Councillor Molloy expressed concern over single sourcing of a contract. CAO Walters explained that the issue with this contract was finding a contractor with in-the-ground experience, noting that the chosen company, Aquafor Beech, has experience with this design work. CAO Walters also noted that the design will be going out to tender, but any errors on the design would prove to be very costly. Page 183 of 208 12.g) Lake Simcoe Region Conservation Authority, re: Minutes... Lake Simcoe Region Conservation Authority -07-15 June 26, 2015 Minutes Page 5 of 6 In response to a question from Councillor Harrison-McIntyre, CAO Walters explained that this Low Impact Development retrofit project is being done in an effort to prevent flooding as a result of rain on a nearby street. He noted that this design has been used in Mississauga and Etobicoke recently and has been widely accepted by affected residents. Moved by: P. Molloy Seconded by: R. Simpson BOD-099-15 RESOLVED THAT Staff Report No. 36-15-BOD be approved; and FURTHER THAT Aquafor Beech Ltd. be contracted through a Professional Services Agreement to undertake a detailed design for a Low Impact project to address urban runoff from Forest Glen Road in the Town of Newmarket at cost of $69,975.25 including taxes. CARRIED VIII.CLOSED SESSION The Board moved to Closed Session to deal with a confidential legal matter. Moved by: S. Strangway Seconded by: V. Hackson BOD-100-15 RESOLVED THAT the Board move to Closed Session to deal with a confidential legal matter, and FURTHER THAT the Chief Administrative Officer, members of the Executive Management Team, and the Coordinator BOD/CAO remain in the meeting for the discussion. CARRIED Moved by: V. Hackson Seconded by: S. Harrison-McIntyre BOD-101-15 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED a)Confidential Legal Matter Confidential Staff Report No. 37-15-BOD was provided to Board members prior to the meeting. Moved by: S. Harrison-McIntyre Seconded by: K. Ferdinands BOD-102-15 RESOLVED THAT Confidential Staff Report No. 37-15-BOD regarding a legal matter be received for information. CARRIED XII.OTHER BUSINESS a)Mayor Quirk requested some information regarding the large amounts of foam-like substance washing up on the shoreline, mostly being noticed in the Black River area of Georgina. General Manager, Integrated Watershed Management, Ben Longstaff noted that it is a naturally occurring process. He also noted that an article on the topic by Limnologist, Brian Ginn, would be sent to Board members. Page 184 of 208 12.g) Lake Simcoe Region Conservation Authority, re: Minutes... Lake Simcoe Region Conservation Authority -07-15 June 26, 2015 Minutes Page 6 of 6 b)Mayor Quirk requested assistance with a response regarding the misleading comments being circulated regarding the property known as the North Gwillimbury Forest, noting that she would like some accurate information to provide to the public. CAO Walters advised that a statement of facts would be prepared and circulated to Board members for their use. XIII.ADJOURNMENT Moved by: S. Macpherson Seconded by: B. Drew BOD-103-15 RESOLVED THAT the meeting be adjourned @ 10:38 a.m. CARRIED Mayor Geoffrey Dawe Michael Walters Chair Chief Administrative Officer Page 185 of 208 12.g) Lake Simcoe Region Conservation Authority, re: Minutes... .ƚğƩķ aĻĻƷźƓŭ IźŭŷƌźŭŷƷƭ July 24, 2015 tƩĻƭĻƓƷğƷźƚƓƭʹ Mabel Davis Conservation Area Trail Extension and Partial Wall Removal General Manager, Conservation Lands, Brian Kemp, provided the Board of Directors with an update on matters related to the Mabel Davis Conservation Area associated with the widening of Davis Drive and improvements to the Tom Taylor Trail. As part of the widening of Davis Drive for the VIVANext Bus Rapid Transit Way, some utility services will be relocated (Rogers and York Telecom fibre optic lines) the Tom Taylor Trail north of Davis Drive under the Keith Street Bridge which requires the removal of portions of the canal wall and construction of a paved trail within the conservation area. All costs associated with the removal of a portion of the canal wall and the trail improvements will be borne by the Town of Newmarket, and all costs associated with the utility services will be borne by the Use of Property Hold H approval is also required to effect utility corridor easements with Rogers Cable and York Telecom. {ƷğŅŅ wĻƦƚƩƷƭʹ Mabel Davis Conservation Area Trail Extension and Partial Wall Removal The Board approved Staff Report No. 37-15-BOD, prepared by Kevin Kennedy, Land Securement Officer, regarding the proposed work at the Mabel Davis Conservation Area, which sought approval to work with the Town of Newmarket, Rogers Cable and York Telecom on partial removal of a portion of the canal wall and Tom Taylor Trail improvements. Cancellation of Permission (Permit No. IP.2015.041) Pursuant to Ontario Regulation 179/06 As a result of a Board Hearing, the Board approved Staff Report No. 38-15-BOD, prepared by Beverley Booth, ManagerPlanning, Regulations and Enforcement a permit granted to Mr. Kyle Gray as the conditions of this approval have not been met, and failure to meet these conditions may result in victimization of future property owners and impacts to surrounding structures as a result of groundwater drawn down. Budget Status Report The Board received Staff Report No. 39-15-BOD, prepared by Susan McKinnon, Acting Finance Coordinator, which provided a summary of revenues and expenditures for the six month period ending June 30, 2015. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 Page 186 of 208 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca 12.g) Lake Simcoe Region Conservation Authority, re: Minutes... LSRCA Board of Directors Meeting Highlights July 24, 2015 Page 2of 2 Consultant Selection Approval - Stability of Fairy Lake Dam The Board approved Staff Report No. 40-15-BOD, prepared by Tom Hogenbirk, Manager, Engineering andTechnical Services, which sought approval from the Board of Directors to contract exp Services Inc. to undertake the background review and preparation of design drawings for the purpose of improving the Stability of Fairy Lake Dam. Lake Simcoe/South-Eastern Georgian Bay Clean-up Fund: Program Update and Round 3 Grant Approvals The Board received Staff Report No. 41-15-BOD, prepared by Mike Walters, Chief Administrative Officer, which provided an update to the Board of Directors regarding recent approvals of LSRCA projects under Round 3 Lake Simcoe/South-eastern Georgian Bay Clean- up Fund (LSGBCUF). Progress Update - LSRCA Strategic Plan 2015-2020 The Board received Staff Report No. 42-15-BOD, prepared by Mike Walters, Chief Administrative Officer, which provided the Board with on update on the Strategic Planning Process, noting that the finished product is scheduled to be presented to the Board at their October 2015 meeting. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca Page 187 of 208 13.a) Correspondence dated July 10, 2015 from Gerry Reinders... Page 188 of 208 13.a) Correspondence dated July 10, 2015 from Gerry Reinders... Page 189 of 208 13.b) Correspondence dated July 14, 2015 from Ivan Goss re: ... Page 190 of 208 13.c) Correspondence dated August 6, 2015 from Tom Rennie, C... Page 191 of 208 13.d) Correspondence dated August 5, 2015 from Mark Aitken, ... Page 192 of 208 13.d) Correspondence dated August 5, 2015 from Mark Aitken, ... Page 193 of 208 13.d) Correspondence dated August 5, 2015 from Mark Aitken, ... Page 194 of 208 13.d) Correspondence dated August 5, 2015 from Mark Aitken, ... Page 195 of 208 13.d) Correspondence dated August 5, 2015 from Mark Aitken, ... Page 196 of 208 13.d) Correspondence dated August 5, 2015 from Mark Aitken, ... Page 197 of 208 13.e) Correspondence dated August 11, 2015 from Cynthia Colb... Page 198 of 208 15.a) By-Law No. 2015-143: Being a By-Law to Authorize the E... Municipal Act, 2001,S.O. 2001 Page 199 of 208 15.a) By-Law No. 2015-143: Being a By-Law to Authorize the E... Page 200 of 208 15.b) By-Law No. 2015-144: Being a By-Law to Authorize the E... Municipal Act, 2001,S.O. 2001 Page 201 of 208 15.b) By-Law No. 2015-144: Being a By-Law to Authorize the E... Page 202 of 208 15.c) By-Law No. 2015-146: A By-Law to Amend By-Law, 2015-11... Municipal Act Building Code Act Page 203 of 208 15.c) By-Law No. 2015-146: A By-Law to Amend By-Law, 2015-11... (Maximum $ 800.00) Pole barn, Coverall style building, etc. Page 204 of 208 15.c) By-Law No. 2015-146: A By-Law to Amend By-Law, 2015-11... Page 205 of 208 15.c) By-Law No. 2015-146: A By-Law to Amend By-Law, 2015-11... No charge for current homeowners making simple requests *defined by CBO Note: Applicable on permits not granted a final after three (3) years subsequent to permit issuance. Page 206 of 208 15.d) By-Law No. 2015-147: A By-Law to Amend By-Law, 2015-11... Municipal Act Page 207 of 208 18.a) By-Law No. 2015-142: Being a by-law to confirm the pro... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 208 of 208