07 22 2015 Sp Council Meeting MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, July 22, 2015
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson (left at 12:16 p.m.)
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 10:31 a.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate
Present: Services/Clerk; Andria Leigh, Director, Development Services; John
Mascarin, Aird & Berlis LLP (via teleconference)
Also None.
Present:
1. Call to Order - Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC150722-1
Moved by Hall, Seconded by Coutanche
Be it resolved that the agenda for the Special Council meeting of Wednesday, July 22,
2015 be received and adopted.
Carried.
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Special Council Meeting Minutes — Tuesday, July 22, 2015.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on Item 4c) Robin Dunn, CAO re:
Litigation affecting the municipality (Burl's Creek) as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June 2015 Automotive Flea Market
and anticipates working at the upcoming September 2015 Automotive Flea Market.
Mayor Hughes subsequently learned that the application for zoning impacts the former
owner. The former owner has an agreement to continue operating the Flea Market on
lands within the zoning application. Hence, the financial impact for his grandson is
extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes
was not present for this item and did not participate in the discussion or vote on this
item.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC150722-2
Moved by Jermey, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 10:32 a.m. to discuss
• personal matter affecting an identifiable individual;
• litigation affecting the municipality.
Carried.
b) Motion to Rise and Report.
Motion No. SC150722-3
Moved by Coutanche, Seconded by Hall
Be it resolved that we do now Rise at 12:48 p.m. and Report on the Closed Session
Items 4
c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek);
d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Meeting
Concerns).
Carried.
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Special Council Meeting Minutes — Tuesday, July 22, 2015.
c) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
Mayor H.S. Hughes declared a pecuniary interest on Item 4c) Robin Dunn, CAO re:
Litigation affecting the municipality (Burl's Creek) as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June 2015 Automotive Flea Market
and anticipates working at the upcoming September 2015 Automotive Flea Market.
Mayor Hughes subsequently learned that the application for zoning impacts the former
owner. The former owner has an agreement to continue operating the Flea Market on
lands within the zoning application. Hence, the financial impact for his grandson is
extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes
was not present for this item and did not participate in the discussion or vote on this
item.
Council moved to the Neufeld Room for Closed Session Item 4c).
Deputy Mayor Hough assumed the Chair.
The following staff were present: Robin, Dunn, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Andria Leigh, Director, Development Services; John Mascarin, Aird &
Berlis LLP (via teleconference).
Motion No. SC150722-4
Moved by Hall, Seconded by Coutanche
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re: Litigation
affecting the municipality (Burl's Creek) be received.
2. And That staff and the Township Solicitor proceed as outlined.
Carried.
Council returned to the Council Chambers.
Mayor H.S. Hughes assumed the Chair.
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Special Council Meeting Minutes — Tuesday, July 22, 2015.
I
d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Meeting
Concerns).
The following staff were present: Robin, Dunn, CAO; Doug Irwin, Director, Corporate
Services/Clerk.
Motion No. SC150722-5
Moved by Crawford, Seconded by Jermey
Be it resolved that the confidential correspondence dated July 15 and 16, 2015 and
presented by Robin Dunn, CAO re: Personal matters about an identifiable individual
(Meeting Concerns) be received.
Carried.
5. Questions from the Public Clarifying an Agenda Item:
6. Confirmation By -Law:
a) By -Law No. 2015-138: Being a By -Law to Confirm the Proceedings of the Special
Council Meeting held on Wednesday, July 22, 2015.
Motion No. SC150722-6
Moved by Jermey, Seconded by Crawford
Be it resolved that By -Law No. 2015-138: Being a by-law to confirm the proceedings of
the Special Council meeting held on Wednesday, July 22, 2015 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Special Council Meeting Minutes — Tuesday, July 22, 2015.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC150722-7
Moved by Coutanche, Seconded by Hall
Be it resolved that we do now adjourn at 12:50 p.m.
Carried.
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