07 14 2015 Sp Council Meeting Minutes 3:30 p.m.7'owtrcI of
Proud Heritage, Exciting Future
Tuesday, July 14, 2015
The Township of Oro-Medonte
Special Council Meeting Minutes
Oro-Medonte Community Centre
71 Line 4 North
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 3:39 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate
Present: Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Donna Hewitt,
Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Hugh Murray, Fire Chief; John
Wigle, Fire Prevention, Fire & Life Safety Educator; Curtis Shelswell,
Chief Municipal Law Enforcement Officer; Tamara Obee, Manager,
Human Resources, Health & Safety; Robert Belsey, Municipal Law
Enforcement Officer; Harold Daynard, Manager of Information
Technology, Patrick Howse, Information Technology Technician; Janette
Teeter, Supervisor, Clerk's Services/Deputy Clerk; Samah Othman,
Supervisor, Communications and Customer Service; Darcy Brooke-
Bisschop, Coordinator, Economic Development/Communications; John
Mascarin, Aird & Berlis LLP.
Also
Present: Joanne Taylor, Beth Power, Bill Wallace, Nancy Pidgen, Charles Pierre,
John Besse, Valerie Samson, Gillian Pegg, Eve Martin Evans, Ann Hall
Springle, Peter Lamprey, Adriane Steyn-Curylo, Eugene Curylo, Heather
Pressnail, Don McElroy, Janet Drewers Dewaele, Frank Hutcheson,
Darren Parr, Ron McClean, Pat Thompson, Nancy Collins, Brenda
Houbey, Earl Pierson, Jacqueline Pegg, Jason Kho, H. Waterman, Ann
Honeywood, Jeff & Andrea Crawford, Paul Sanderson, David Johnston,
Darlene van Ocrschut, Jurge Bartolo, H. & D. Archer, John Cuppage,
Paul Van Leonen, Stacey & Marden Espino, Barbara Foster, Yvonne
Klima, Maya Tachtyras, Sue Roehner, J.J. Kho, Wally & Andrea LeBlanc,
Doug Shand, Starr Holmes, Keith Smith, Lyndsay Strachan, Angela
Phillips, Nancy & Mike Jacquemain, Brian & Nancy Foster, Miriam Oben,
Claire & Mike Langfield, Steve Crawford, J. McDowell, Paul Elliott, Ann
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Special Council Meeting Minutes — Tuesday, July 14, 2015.
Budge, V. Te Brugge, Brian & Lynda Baxter, Greg Groen Heather Joyes,
Bonnie Fiebig, John Hawkins, Ted Gadawski, Diane Strachan, Josephine
Martensson-Hemsted, John DeGraff, Mark Robinet, JoAnn Weidman,
Kathy Damrell, Doug McKenzie, James, Coad, Kevin & Christine Barrie,
Dan Seddon, Norman & Diana Shiffman, Ruth Dixon, Suzanne Bolton,
Amanda Bolton, Mary Jane Sarjeant, Daphine Walker, Jim Clubine, David
& Kim Butler, Suzanne Robillard, Robert & Loreen Crawford, Brenda &
Dave Dorward, Dale Lovering, Wm Hargreaves, Al & Amanda Sinclair,
John Borysiak, Jane Brasher, Leslie Saila, Jimmy Wilson, Sandy Agnew,
Warren & Shirley Clark, Maureen & Stephen White, Garth Daniels, Dwain
McDowell, Alexandra Brousseau, Mike Langfield, Sandra Hori, Mel
Coutanche, Evelyn & Durney O'Reilly, Wayne Lambert, Sue Benyafield,
Ellie & Dave Colangelo, Brian Pressnail, Dan Stunden, Tina Ros Crooks,
Warren Bolton, Bryan Keene, Treni Lang; Andrew Famiglietti, Buffi
Woronka, Rev. Donna Hazlett, Orval Hutchinson, Darrell Turner, Joanna
Scharf, Peggy Degen, Melissa Richardson, Helen MacRae, Jim Edwards,
Reg Carson, Colleen Weber, Wayne Knelsen, Leighton Smith, Ken
Graham, Margaret Cook, Mark Scharf, Howard Leake, Helen & Ken
Stephenson, Joanne Worrall, Michael Adamson, Klaus & Wendy Kuch,
Derick Lehman, Bruce Quinn, Mike & Anna Pape, Shirley & William May,
Doug Moles, Mary & Jerry Hexemer, Dave Robinson, Shirley & Wayne
Busch, Margaret Hastings, Tom & Judy Kurtz, George Hibrant, Nancy
Partridge, Bill Dixon, Doug Fischer, Eric Pardy, Gary Hadley, Beverly
Parcells, Sandy Blenkhorn, Bill Lang, David McMillan, Frank Kastle, John
Maxwell, J. Crandall, Brenda Livingston, S.M. Irvine, Martin Graham,
Dyanne Ratner, Greg Laing, Fred Stott, Allan & Lynda Baker, Kelly
Magnusson, Tom Snainzine, Shelley Cadogan, Melanie Moore, Gail
Swainson, Ruth Young, Evelyn Reid, Tom McCullough, Mary Langevin,
Robert Marchessault, Mary & Jerry Hexemer, Leeanne Mitchell, Bob
Murray, Greg & Carol Howard, Tom Winter, Sharon Levesque, Marc
Cohen, Jim Soule, Bruce Wiggins, Mike Rumble, Nadia Fitzgerald, Bruce
Houby, J. Vandrie
1. Call to Order- Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
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Special Council Meeting Minutes — Tuesday, July 14, 2015.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC150714-1
Moved by Jermey, Seconded by Crawford
Be it resolved that the agenda for the Special Council meeting of Tuesday, July 14,
2015 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on Items 4a) Shawn Binns, Director,
Recreation and Community Services re: Burl's Creek Operational Plans and 5a) By -Law
No. 2015-136: A By-law to Amend By-law No. 2015-123, Being a By-law to establish a
framework with respect to notification and issuance of permits for special events in the
Township of Oro-Medonte (Special Events By-law) as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June 2015 Automotive Flea Market
and anticipates working at the upcoming September 2015 Automotive Flea Market.
Mayor Hughes subsequently learned that the application for zoning impacts the former
owner. The former owner has an agreement to continue operating the Flea Market on
lands within the zoning application. Hence, the financial impact for his grandson is
extended by the Act to include Mayor Hughes as an elected official. Mayor H.S.
Hughes was not present for these items and did not participate in the discussion or vote
on these items.
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Special Council Meeting Minutes — Tuesday, July 14, 2015.
4. Reports of Municipal Officers:
a) Shawn Binns, Director, Recreation and Community Services re: Burl's Creek
Operational Plans.
Mayor H.S. Hughes declared a pecuniary interest on Items 4a) Shawn Binns, Director,
Recreation and Community Services re: Burl's Creek Operational Plans and 5a) By -Law
No. 2015-136: A By-law to Amend By-law No. 2015-123, Being a By-law to establish a
framework with respect to notification and issuance of permits for special events in the
Township of Oro-Medonte (Special Events By-law) as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June 2015 Automotive Flea Market
and anticipates working at the upcoming September 2015 Automotive Flea Market.
Mayor Hughes subsequently learned that the application for zoning impacts the former
owner. The former owner has an agreement to continue operating the Flea Market on
lands within the zoning application. Hence, the financial impact for his grandson is
extended by the Act to include Mayor Hughes as an elected official. Mayor H.S.
Hughes was not present for these items and did not participate in the discussion or vote
on these items.
Deputy Mayor Ralph Hough assumed the Chair.
A PowerPoint presentation was presented.
Motion No. SC150714-2
Moved by Macpherson, Seconded by Crawford
Be it resolved that the PowerPoint presentation re: Burl's Creek Operational Plans be
received.
And Whereas the Township has entered into a Memorandum of Understanding with
Burl's Creek to address a number of specific matters relating to the operational aspects
of the events, including reimbursement to the Township of various expenses and the
provision of financial securities
Now Therefore Be it Resolved that the Township of Oro-Medonte does issue a Special
Events Permit for the 92 acres which are appropriately zoned for Special Events at
Burl's Creek, subject to:
• Compliance with all other matters deemed necessary and to the satisfaction of the
Director.
Carried.
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Special Council Meeting Minutes — Tuesday, July 14, 2015.
Motion No. SC150714-3
Moved by Macpherson, Seconded by Hall
Be it resolved that the Township of Oro-Medonte denies a Special Events Permit for
those lands beyond the 92 acres which are not appropriately zoned for Special Events
at Burl's Creek.
Carried.
5. By -Laws:
a) By -Law No. 2015-136: A By-law to Amend By-law No. 2015-123, Being a By-law to
establish a framework with respect to notification and issuance of permits for special
events in the Township of Oro-Medonte (Special Events By-law).
Mayor H.S. Hughes declared a pecuniary interest on Items 4a) Shawn Binns, Director,
Recreation and Community Services re: Burl's Creek Operational Plans and 5a) By -Law
No. 2015-136: A By-law to Amend By-law No. 2015-123, Being a By-law to establish a
framework with respect to notification and issuance of permits for special events in the
Township of Oro-Medonte (Special Events By-law) as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June 2015 Automotive Flea Market
and anticipates working at the upcoming September 2015 Automotive Flea Market.
Mayor Hughes subsequently learned that the application for zoning impacts the former
owner. The former owner has an agreement to continue operating the Flea Market on
lands within the zoning application. Hence, the financial impact for his grandson is
extended by the Act to include Mayor Hughes as an elected official. Mayor H.S.
Hughes was not present for these items and did not participate in the discussion or vote
on these items.
Motion No. SC150714-4 (Amendment)
Moved by Jermey, Seconded by Macpherson
Be it resolved that the motion with respect to By -Law No. 2015-136: A By-law to Amend
By -Law No. 2015-123, Special Events By -Law, be amended to add:
and that for those events of 10,000 or more, the decision making authority will rest
solely with Council effective August 12, 2015.
Carried.
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Special Council Meeting Minutes — Tuesday, July 14, 2015.
Motion No. SC150714-5
Moved by Macpherson, Seconded by Coutanche
Be it resolved that By -Law No. 2015-136: A By-law to Amend By-law No. 2015-123,
Being a By-law to establish a framework with respect to notification and issuance of
permits for special events in the Township of Oro-Medonte (Special Events By-law), be
read a first, second and third time, passed, as amended, to add "for those events of
10,000 or more, the decision making authority will rest solely with Council effective
August 12, 2015' be engrossed by the Clerk, signed and sealed by the Deputy Mayor.
Carried As Amended.
6. Questions from the Public Clarifying an Agenda Item:
Motion No. SC150714-6
Moved by Crawford, Seconded by Jermey
Be it resolved that Rule 3.7c) of Procedural By-law 2014-194 be suspended in order to
allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
7. Confirmation By -Law:
a) By -Law No. 2015-137: Being a by-law to confirm the proceedings of the Special
Council meeting held on Tuesday, July 14, 2015.
Motion No. SC150714-7
Moved by Hall, Seconded by Coutanche
Be it resolved that By -Law No. 2015-137: Being a by -Law to confirm the proceedings of
the Special Council meeting held on Tuesday, June 14, 2015 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Deputy
Mayor.
Carried.
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Special Council Meeting Minutes — Tuesday, July 14, 2015.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC150714-8
Moved by Hall, Seconded by Coutanche
Be it resolved that we do now adjourn at 7:44 p.m.
Deputy Mayor, Ralr
Carried.
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