07 14 2015 Sp Council Meeting Minutes 2:00 p.m.�
To of
Proud Heritage, Exciting Future
Tuesday, July 14, 2015
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time:. 2:04 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate
Present: Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Donna Hewitt,
Director, Corporate & Strategic Initiatives; Darcy Brooke-Bisschop,
Coordinator, Economic Development/Communications; John Mascarin,
Sanj Sood (via teleconference); Aird Berlis LLP
Also None
Present:
1. Call to Order- Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
Page 1 of 6
Special Council Meeting Minutes — Tuesday, July 14, 2015.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC150714-1
Moved by Crawford, Seconded by Jermey
Be it resolved that the agenda for the Special Council meeting of Tuesday July 14, 2015
be received and adopted, as amended, to withdraw Items
5a) Shawn Binns, Director, Recreation and Community Services re: Burl's Creek
Operational Plans; and
6a) By -Law No. 2015-136: A By-law to Amend By-law No. 2015-123, Being a By-law to
establish a framework with respect to notification and issuance of permits for
special events in the Township of Oro-Medonte (Special Events By-law)
to be addressed at the July 14, 2015 Special Council meeting at the Oro-Medonte
Community Centre at 3:30 p.m.
Carried.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on Items 4c) Robin Dunn, CAO re:
Solicitor -client privilege (Burl's Creek) and 4d) Robin Dunn, CAO re: Litigation affecting
the municipality (Special Events) as his grandson, who is now a teenager, has lived in
his household continuously since he was 6 months old. His biological parents do not.
He began employment with the former owner of Burl's Creek in September, 2014. His
grandson worked at the June 2015 Automotive Flea Market and anticipates working at
the upcoming September 2015 Automotive Flea Market. Mayor Hughes subsequently
learned that the application for zoning impacts the former owner. The former owner has
an agreement to continue operating the Flea Market on lands within the zoning
application. Hence, the financial impact for his grandson is extended by the Act to
include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present for
these items and did not participate in the discussion or vote on these items.
Page 2 of 6
Special Council Meeting Minutes — Tuesday, July 14, 2015.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC150714-2
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 2:06 p.m. to discuss
• solicitor -client privilege (Burl's Creek); and
• litigation affecting the municipality (Special Events).
Carried.
b) Motion to Rise and Report.
Motion No. SC150714-3
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now Rise at 3:14 p.m. and Report on the Closed Session
Items
4
c) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek) and
d) Robin Dunn, CAO re: Litigation affecting the municipality (Special Events).
Carried.
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Special Council Meeting Minutes — Tuesday, July 14, 2015.
c) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek).
Mayor H.S. Hughes declared a pecuniary interest on Items 4c) Robin Dunn, CAO re:
Solicitor -client privilege (Burl's Creek) and 4d) Robin Dunn, CAO re: Litigation affecting
the municipality (Special Events) as his grandson, who is now a teenager, has lived in
his household continuously since he was 6 months old. His biological parents do not.
He began employment with the former owner of Burl's Creek in September, 2014. His
grandson worked at the June 2015 Automotive Flea Market and anticipates working at
the upcoming September 2015 Automotive Flea Market. Mayor Hughes subsequently
learned that the application for zoning impacts the former owner. The former owner has
an agreement to continue operating the Flea Market on lands within the zoning
application. Hence, the financial impact for his grandson is extended by the Act to
include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present for
these items and did not participate in the discussion or vote on these items.
The following staff were present: Robin, Dunn, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Andria Leigh, Director, Development Services; Jerry Ball, Director,
Transportation & Environmental Services; Donna Hewitt, Director, Corporate & Strategic
Initiatives; Darcy Brooke-Bisschop, Coordinator, Economic Development/
Communications; John Mascarin, Sanj Sood (via teleconference), Aird & Berlis LLP.
Council relocated to the Neufeld Room for Closed Session Items 4c) and d).
Deputy Mayor Ralph Hough assumed the Chair.
Motion No. SC150714-4
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the confidential correspondence dated July 13, 2015 and presented by Robin
Dunn, CAO; Sanj Sood and John Mascarin, Aird & Berlis LLP re: Solicitor -client
privilege (Burl's Creek) be received.
2. And That staff and the Township Solicitor proceed as directed by Council.
Carried.
Page 4 of 6
Special Council Meeting Minutes — Tuesday, July 14, 2015.
d) Robin Dunn, CAO re: Litigation affecting the municipality (Special Events).
Mayor H.S. Hughes declared a pecuniary interest on Items 4c) Robin Dunn, CAO re:
Solicitor -client privilege (Burl's Creek) and 4d) Robin Dunn, CAO re: Litigation affecting
the municipality (Special Events) as his grandson, who is now a teenager, has lived in
his household continuously since he was 6 months old. His biological parents do not.
He began employment with the former owner of Burl's Creek in September, 2014. His
grandson worked at the June 2015 Automotive Flea Market and anticipates working at
the upcoming September 2015 Automotive Flea Market. Mayor Hughes subsequently
learned that the application for zoning impacts the former owner. The former owner has
an agreement to continue operating the Flea Market on lands within the zoning
application. Hence, the financial impact for his grandson is extended by the Act to
include Mayor Hughes as an elected official. Mayor H.S. Hughes was not present for
these items and did not participate in the discussion or vote on these items.
The following staff were present: Robin, Dunn, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Andria Leigh, Director, Development Services; Jerry Ball, Director,
Transportation & Environmental Services; Donna Hewitt, Director, Corporate & Strategic
Initiatives; Darcy Brooke-Bisschop, Coordinator, Economic Development/
Communications; John Mascarin, Aird & Berlis LLP.
Motion No. SC150714-5
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re: Litigation
affecting the municipality (Special Events) be received.
2. And That staff and the Township Solicitor proceed as directed by Council.
Carried.
Council returned to the Council Chambers.
5. Reports of Municipal Officers:
a) Shawn Binns, Director, Recreation and Community Services re: Burl's Creek
Operational Plans.
This item was withdrawn to be addressed at the July 14, 2015 Special Council meeting
at the Oro-Medonte Community Centre at 3:30 p.m.
Page 5 of 6
Special Council Meeting Minutes — Tuesday, July 14, 2015.
6. By -Laws:
a) By -Law No. 2015-136: A By-law to Amend By-law No. 2015-123, Being a By-law to
establish a framework with respect to notification and issuance of permits for special
events in the Township of Oro-Medonte (Special Events By-law).
This item was withdrawn to be addressed at the July 14, 2015 Special Council meeting
at the Oro-Medonte Community Centre at 3:30 p.m.
7. Questions from the Public Clarifying an Agenda Item:
8. Confirmation By -Law:
a) By -Law No. 2015-133: Being a by-law to confirm the proceedings of the Special
Council meeting held on Tuesday, July 14, 2015.
Motion No. SC150714-6
Moved by Coutanche, Seconded by Macpherson
Be it resolved that By -Law No. 2015-133: Being a by-law to confirm the proceedings of
the Special Council meeting held on Tuesday July 14, 2015 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Deputy Mayor.
Carried.
9. Adjournment:
a) Motion to Adjourn.
Motion No. SC150714-7
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now adjourn at 3:16 p.m.
ouglas Irwin
Carried.
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