07 15 2015 Council Meeting Minutesuµ7'y
Towns7�ip of
Proud Heritage, Excitiq Future
Wednesday, July 15, 2015
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor John Crawford
Councillor Scott Jermey
Regrets: Councillor Phil Hall
Time: 9:11 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate
Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Donna Hewitt,
Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Darcy Brooke-Bisschop,
Coordinator, Economic Development/Communications; Sue Bragg,
Partner, Collins Barrow SGB LLP
Also Ann Honeywood, Bert Brand, Tom Carroll, Sue Bragg, Collins Barrow
Present: SGB LLP
1. Call to Order- Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
Page 1 of 22
Council Meeting Minutes — Wednesday, July 15, 2015.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C150715-1
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Wednesday, July 15, 2015 be
received and adopted, as amended to
withdraw Item 10f) Robin Dunn, CAO re: Draft 2016 Budget Timelines
and add Items
4e) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
4f) Robin Dunn, CAO re: Personal matters about an individual (Procedural Matters).
11 c) Mayor Hughes re: Amendment to Procedural By-law.
14 Notice of Motion: Councillor Crawford re: Tuesday, July 14, 2015 Special Council
Meeting, Item 5a) Amendment to By -Law No. 2015-136. To be brought forward
August 12, 2015.
Carried.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on Item 4e) Robin Dunn, CAO re:
Litigation affecting the municipality (Burl's Creek) as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June 2015 Automotive Flea Market
and anticipates working at the upcoming September 2015 Automotive Flea Market.
Mayor Hughes subsequently learned that the application for zoning impacts the former
owner. The former owner has an agreement to continue operating the Flea Market on
lands within the zoning application. Hence, the financial impact for his grandson is
extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes
was not present for this item and did not participate in the discussion or vote on this
item.
Page 2 of 22
Council Meeting Minutes —Wednesday, July 15, 2015.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C150715-2
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 9:14 a.m. to discuss
• Acquisition/disposition of land (Land Exchange Request, Horseshoe Boulevard and
Block A, Plan 1587); (Unopened Road Allowance - Paul Avenue);
• Litigation affecting the municipality (Burl's Creek);
• Personal matters about an identifiable individual (Procedural Matters).
Carried.
b) Motion to Rise and Report.
Motion No. C150715-3
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now Rise at 10:06 a.m. and Report on the Closed Session
Items 4
c) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land
(Land Exchange Request, Horseshoe Boulevard and Block A, Plan 1587);
d) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land
(Unopened Road Allowance - Paul Avenue);
e) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek);
and that Closed Session Items 4
e) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek);
f) Robin Dunn, Personal matters affecting an identifiable individual (Procedural
Matters);
be brought forward to Item 17 Closed Session Items (Unfinished Items).
Carried.
Page 3 of 22
Council Meeting Minutes — Wednesday, July 15, 2015.
c) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Land
Exchange Request, Horseshoe Boulevard and Block A, Plan 1587).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services.
Motion No. C150715-4
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That Confidential Report No. CS2015-13, Doug Irwin, Director, Corporate
Services/Clerk re: Acquisition/disposition of land (Land Exchange Request,
Horseshoe Boulevard and Block A, Plan 1587) be received and adopted.
2. That the request for a land exchange be denied; and that the applicant be advised to
submit the appropriate planning application for a minor variance.
3. And That the applicant be notified of Council's decision under the Director, Corporate
Services/Clerk's signature.
Carried.
Page 4 of 22
Council Meeting Minutes —Wednesday, July 15, 2015. Motion No. C150715-4 rescinded at
August 12, 2015 Council meeting per
Motion No. C150812-16
c) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Land
Exchange Request, Horseshoe Boulevard and Block A, Plan 1587).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services.
Motion No. C150715-4
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That Confidential Report No. CS2015-13, Doug Irwin, Director, Corporate
Services/Clerk re: Acquisition/disposition of land (Land Exchange Request,
Horseshoe Boulevard and Block A, Plan 1587) be received and adopted.
2. That the request for a land exchange be denied; and that the applicant be advised to
submit the appropriate planning application for a minor variance.
3. And That the applicant be notified of Council's decision under the Director, Corporate
Services/Clerk's signature.
Carried.
Page 4 of 22
Council Meeting Minutes —Wednesday, July 15, 2015.
d) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land
(Unopened Road Allowance - Paul Avenue).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate & Strategic Initiatives; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications.
Motion No. C150715-5
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Confidential Report No. CS2015-14, Doug Irwin, Director, Corporate
Services/Clerk re: Acquisition/disposition of land (Unopened Road Allowance - Paul
Avenue) be received and adopted.
2. That the unopened road allowance known as Paul Avenue, Plan 1310, PIN 58531-
0453 (LT) and the 1 foot reserve abutting the west of Paul Avenue, Plan 1310, PIN
5853170489 (LT) be declared surplus to the needs of the municipality, permanently
closed and sold by direct sale to the abutting owner being Lot 32, Plan 1310, PIN
58531-0250 (LT), municipally addressed as 8 Glengrove Avenue.
3. That the applicant be advised of the land value established for the said land and,
upon acceptance of the offer, the Clerk bring forward the appropriate by-law for
Council's consideration.
4. And that the applicant be advised of Council's decision under the Director, Corporate
Service/Clerk's signature.
Carried.
Page 5 of 22
Council Meeting Minutes —Wednesday, July 15, 2015.
e) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek).
Mayor H.S. Hughes declared a pecuniary interest on Item 4e) Robin Dunn, CAO re:
Litigation affecting the municipality (Burl's Creek) as his grandson, who is now a
teenager, has lived in his household continuously since he was 6 months old. His
biological parents do not. He began employment with the former owner of Burl's Creek
in September, 2014. His grandson worked at the June 2015 Automotive Flea Market
and anticipates working at the upcoming September 2015 Automotive Flea Market.
Mayor Hughes subsequently learned that the application for zoning impacts the former
owner. The former owner has an agreement to continue operating the Flea Market on
lands within the zoning application. Hence, the financial impact for his grandson is
extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes
was not present for this item and did not participate in the discussion or vote on this
item.
Deputy Mayor Hough assumed the Chair.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Shawn Binns, Director, Recreation
and Community Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Darcy
Brooke-Bisschop, Coordinator, Economic Development/ Communications.
Motion No. C150715-6
Moved by Jermey, Seconded by Crawford
Be it resolved that the confidential correspondence dated July 14, 2015 and presented
by Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek) be received
and that staff proceed as directed by Council.
Carried.
During Item 17 Closed Session Items (Unfinished Items), the following staff were
present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate
Services/Clerk.
Motion No. C150715-7
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the further confidential verbal information presented by Robin Dunn,
CAO re: Litigation affecting the municipality (Burl's Creek) be received, and that staff
proceed as outlined.
Carried.
Mayor H.S. Hughes assumed the Chair.
Page 6 of 22
Council Meeting Minutes —Wednesday, July 15, 2015.
f) Robin Dunn, CAO re: Personal matters about an identifiable individual (Procedural Matters)
J. Douglas Irwin, Director of Corporate Services/Clerk, delegated his authority under
Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to the
Closed Session discussion of the July 15, 2015 Council Meeting, Agenda Item 4f)
[Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable
individual (Procedural Matter)] to Robin Dunn, Chief Administrative Officer of the
Township of Oro-Medonte.
The following staff were present: Robin Dunn, Chief Administrative Officer.
During Item 17 Closed Session Items (Unfinished Items), the following staff were
present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate
Services/Clerk.
Motion No. C150715-8
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
re: Personal matters about an identifiable individual (Procedural Matters) be received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Thursday, June 25, 2015.
Motion No. C150715-9
Moved by Crawford, Seconded by Jermey
Be it resolved that the draft minutes of the Council meeting held on Thursday, June 25,
2015 be received and adopted as printed and circulated.
Carried.
b) Minutes of Heritage Committee meeting held on Monday, June 29, 2015.
Motion No. C150715-10
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday,
June 29, 2015 be received.
Carried.
Page 7 of 22
Council Meeting Minutes —Wednesday, July 15, 2015.
Motion No. C150715-11
Moved by Jermey, Seconded by Crawford
Pursuant to Heritage Committee Motion No. HC150629-4
Given the Local, Regional, Provincial, and National Significance of the Oro African
Methodist Episcopal Church,
Be it resolved that
The Township approves a funding application through the County of Simcoe's
Historical/Cultural granting program, for resources to ensure the church can be opened
and showcased to visitors.
And That staff proceed accordingly.
Carried.
Motion No. C150715-12
Moved by Coutanche, Seconded by Macpherson
Pursuant to Heritage Committee Motion No. HC150629-6
Be it resolved that
1. Signage for municipally maintained cemeteries be considered in the 2016 budget
deliberations.
2. And That staff be requested to provide an informational report on the maintenance of
tombstones within municipally maintained cemeteries.
Carried.
Motion No. C150715-13
Moved by Jermey, Seconded by Crawford
Pursuant to Heritage Committee Motion No. HC150629-7
Be it resolved
1. That a Township of Oro-Medonte Heritage Tax Rebate Program Policy be
considered in conjunction with the County of Simcoe, Report No. CCW -15-192,
Heritage Tax Rebate Program.
2. And That staff report back to Council.
Carried.
Page 8 of 22
Council Meeting Minutes — Wednesday, July 15, 2015.
c) Minutes of Special Council meeting held on Tuesday, June 30, 2015.
Motion No. C150715-14
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the draft minutes of Special Council meeting held on Tuesday, June
30, 2015 be received and adopted as printed and circulated.
Carried.
d) Minutes of Accessibility Advisory Committee meeting held on Monday, July 6, 2015.
Motion No. C150715-15
Moved by Crawford, Seconded by Jermey
Be it resolved that the draft minutes of Accessibility Advisory Committee meeting held
on Monday, July 6, 2015 be received.
Carried.
e) Minutes of Human Resources Committee meeting held on Wednesday, July 8, 2015.
Motion No. C150715-16
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the draft minutes of Human Resources Committee meeting held on
Wednesday, July 8, 2015 be received.
Carried.
Page 9 of 22
Council Meeting Minutes —Wednesday, July 15, 2015.
6. Recognition of Achievements:
a) Darcy Brooke-Bisschop, Melanie Brown, Don Creech, Perry lacobellis, Doug Irwin,
Michael Manastersky, Tamara Obee, Samah Othman, Geoff Patchell, Janette Teeter re:
Certificate of Completion, Scribe/Note Taking Course from Loomex Training &
Consulting.
Motion No. C150715-17
Moved by Jermey, Seconded by Crawford
Be it resolved that Darcy Brooke-Bisschop, Melanie Brown, Don Creech, Perry
lacobellis, Doug Irwin, Michael Manastersky, Tamara Obee, Samah Othman, Geoff
Patchell, and Janette Teeter be recognized, under the Mayor's signature for receiving
certificates of completion for the Scribe/Note Taking Course from Loomex Training &
Consulting.
Carried.
7. Public Meetings:
None.
8. Deputations:
a) Bert Brand and Tom Carroll re: Drainage between 18 and 22 Hickory Lane.
Correspondence and pictures were presented by the applicants.
Motion No. C150715-18
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence received July 6, 2015 from Bert Brand and Tom Carroll re:
Drainage between 18 and 22 Hickory Lane be received.
2. That the applicant's request for funding be denied per the subdivision agreement
under Drainage and Lot Grading which states: #34 It is understood and agreed by
the parties hereto that drainage of surface water on the lots and blocks on the plan is
the sole responsibility of the respective owners once the required drainage works
have been constructed by the developer.
3. And That the applicant be advised of Council's decision under the Director,
Transportation and Environmental Services' signature.
Defeated.
Page 10 of 22
Council Meeting Minutes — Wednesday, July 15, 2015.
Motion No. C150715-19 (Amendment)
Moved by Crawford, Seconded by Macpherson
Be it resolved that the motion with respect to the correspondence received July 6, 2015
from Bert Brand and Tom Carroll re: Drainage between 18 and 22 Hickory Lane be
amended by replacing "$ 2,205.00" with $1,102.50".
Lost to Tie.
Motion No. C150715-20
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence received July 6, 2015 from Bert Brand and Tom Carroll re:
Drainage between 18 and 22 Hickory Lane be received.
2. That the applicant's request for funding be supported on a one time basis only, as
this is a unique situation.
3. That the property owners hire a contractor to undertake the required works and the
Township reimburse the property owners up to $ 2,205.00 from the Budget
Stabilization Fund.
4. That prior to any funds being transferred to the owners, the owners execute the
appropriate waiver.
5. That any future drainage issues will be handled pursuant to the Subdivision
Agreement.
6. And That the applicant be advised of Council's decision under the Director,
Transportation and Environmental Services' signature.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
10. Reports of Municipal Officers:
a) Sue Bragg, Partner, Collins Barrow SGB LLP, re: Engagement Letter dated June 10,
2015 and Year End Audit Comments.
Motion No. C150715-21
Moved by Jermey, Seconded by Crawford
Be it resolved that the correspondence dated June 10, 2015 and information presented
by Sue Bragg, Partner, Collins Barrow, re: Engagement Letter and Year End Audit
Comments be received.
Carried.
Page 11 of 22
Council Meeting Minutes — Wednesday, July 15, 2015.
b) Report No. F12015-16, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Accounts, June 30, 2015.
Motion No. C150715-22
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. F12015-16, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO
re: Statement of Accounts, June 30, 2015 be received for information only.
2. And That the accounts for the month of June 2015 totaling $7,195,387.37 be
received.
Carried
c) Report No. CS12015-06, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Corporate Projects Status Update — May/June 2015.
Motion No. C150715-23
Moved by Crawford, Seconded by Jermey
Be it resolved that Report No. CS12015-06, Donna Hewitt, Director, Corporate &
Strategic Initiatives re: Corporate Projects Status Update — May/June 2015 be received
for information only.
Carried.
d) Report No. TES2015-11, Jerry Ball, Director, Transportation & Environmental Services
re: Results for TES2015-09 Tender for 2016 Model — Crew Cab, Chassis and Body.
Motion No. C150715-24
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. TES2015-11, Jerry Ball, Director, Transportation & Environmental
Services re: Results for TES2015-09 Tender for 2016 Model — Crew Cab, Chassis
and Body be received and adopted.
2. That Tender TES2015-09 be awarded to the following dealer:
• Jim Wilson Chevrolet Buick GMC, Orillia, Ontario, for the 2016 Model — 10,000
LB., 4,536 KG. G.V.W. Crew Cab, Chassis and Body (with trade-in)
3. And That the dealerships, who submitted tenders, be advised of Council's decision,
under the Director, Transportation and Environmental Services' signature.
Carried.
Page 12 of 22
Council Meeting Minutes — Wednesday, July 15, 2015.
e) Report No. TES2015-12, Jerry Ball, Director, Transportation & Environmental Services
re: Sole Source Purchasing- Hydraulic Spreader Controls & Sign Retroreflectivity
Inspection & Replacement.
Motion No. C150715-25
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That Report No. TES2015-12, Jerry Ball, Director, Transportation & Environmental
Services re: Sole Source Purchasing- Hydraulic Spreader Controls & Sign
Retroreflectivity Inspection & Replacement be received and adopted
2. That the Tendering and Procurement By -Law be waived in order to purchase
hydraulic spreader controls and complete 2015 Sign Retroreflectivity Inspections
and Priority Sign failure replacements from specified suppliers.
3. And That the suppliers be advised of Council's decision under the Director,
Transportation and Environmental Services' signature.
Carried.
f) Robin Dunn, CAO re: Draft 2016 Budget Timelines [to be distributed at meeting].
This item was withdrawn upon adoption of the agenda.
11. Reports of Members of Council:
a) Mayor H.S. Hughes, correspondence dated July 3, 2015 from Paulina Robertson,
Director, Resource Development, United Way, Greater Simcoe County re: Request to
Waive Building Permit Tent Fee, 100K for United Way, September 13, 2015.
Motion No. C150715-26
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence dated July 3, 2015 from Paulina Robertson, Director,
Resource Development, United Way, Greater Simcoe County and presented by
Mayor H.S. Hughes, re: Request to Waive Building Permit Tent Fee, 100K for United
Way, September 13, 2015 be received.
2. That the request to waive the permit tent fee in the amount of $300.00 for the 100K
for United Way cycling event on September 13, 2015 be approved and funded from
Council's 2015 municipal donations/grants allocation.
3. And That applicant be advised of Council's decision under the Mayor's signature.
Carried.
Page 13 of 22
Council Meeting Minutes —Wednesday, July 15, 2015.
b) Mayor H.S. Hughes, correspondence dated June 10, 2015 from Shelly Reed,
Chairperson, Tweed Disaster Relief Committee, Municipality of Tweed re: Request for
Donation, Disaster Area for the Purpose of the Ontario Disaster Relief Assistance
Program.
Motion No. C150715-27
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the correspondence dated June 10, 2015 from Shelly Reed, Chairperson,
Tweed Disaster Relief Committee, Municipality of Tweed and presented by Mayor
H.S. Hughes, re: Request for Donation, Disaster Area for the Purpose of the Ontario
Disaster Relief Assistance Program be received.
2. That the request for a donation for the disaster area for the Purpose of the Ontario
Disaster Relief Assistance Program be forwarded to the County of Simcoe for their
consideration as per the County of Simcoe's General Services Committee Report
No. 96-043 dated October 22, 1996.
3. And That the Tweed Disaster Relief Committee be advised of Council's decision
under the Mayor's signature.
Carried.
c) Mayor Hughes re: Amendment to Procedural By-law.
Motion No. C150715-28
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the verbal information presented by Mayor Hughes re: Amendment to
Procedural By -Law be received.
2. And That staff investigate options with respect to Questions Clarifying an Agenda
Item.
3. And that staff bring forward a report on the matter for Council's consideration.
Carried.
Page 14 of 22
Council Meeting Minutes — Wednesday, July 15, 2015.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. Civic Holiday Office Closure, Monday, August 3, 2015.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May 22,
2015.
Staff Recommendation: Receive.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on Friday, May 22,
2015 and highlights of meeting held on Friday, June 26, 2015.
Staff Recommendation: Receive.
d) Correspondence dated May 20, 2015 from Mario Sergio, Minister Responsible for
Seniors Affairs re: Age -Friendly Community Planning Grant Program.
Staff Recommendation: Receive.
e) Correspondence dated June 16, 2015 from Ted Wigdor, Chief Executive Officer, Ontario
Stone, Sand & Gravel Association re: Award -Winning Aggregate Site in Oro-Medonte.
Staff Recommendation: Receive.
f) Correspondence dated June 18, 2015 from Bob Chiarelli, Minister of Energy re: Update
on Local Energy Planning Initiatives.
Staff Recommendation: Receive.
g) Correspondence dated June 26, 2015 from Vince Hawkes, O.O.M. Ontario Provincial
Police re: Appointments and Billing Model.
Staff Recommendation: Receive.
h) Correspondence dated June 30, 2015 from Angelo Lombardo, Executive Director,
Ontario Federation of Anglers & Hunters re: Spring Bear Hunt.
Staff Recommendation: Receive.
Page 15 of 22
Council Meeting Minutes —Wednesday, July 15, 2015.
Motion No. C150715-29
Moved by Crawford, Seconded by Jermey
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Civic Holiday Office Closure, Monday, August 3, 2015.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
May 22, 2015.
Received
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on Friday, May
22, 2015 and highlights of meeting held on Friday, June 26, 2015.
Received
d) Correspondence dated May 20, 2015 from Mario Sergio, Minister Responsible for
Seniors Affairs re: Age -Friendly Community Planning Grant Program.
Received
e) Correspondence dated June 16, 2015 from Ted Wigdor, Chief Executive Officer,
Ontario Stone, Sand & Gravel Association re: Award -Winning Aggregate Site in Oro-
Medonte.
Received
f) Correspondence dated June 18, 2015 from Bob Chiarelli, Minister of Energy re:
Update on Local Energy Planning Initiatives.
Received
g) Correspondence dated June 26, 2015 from Vince Hawkes, O.O.M. Ontario
Provincial Police re: Appointments and Billing Model.
Received
Carried.
Page 16 of 22
Council Meeting Minutes —Wednesday, July 15, 2015.
h) Correspondence dated June 30, 2015 from Angelo Lombardo, Executive Director,
Ontario Federation of Anglers & Hunters re: Spring Bear Hunt.
Staff Recommendation: Receive.
Motion No. C150715-30
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the correspondence dated June 30, 2015 from Angelo Lombardo, Executive
Director, Ontario Federation of Anglers & Hunters re: Spring Bear Hunt be received.
2. And that a letter of support to reinstate the Spring Bear Hunt be forwarded to Angelo
Lombardo, Executive Director, Ontario Federation of Anglers & Hunters, under the
Mayor's signature.
Carried.
13. Communications:
a) Correspondence dated June 28, 2015 from Fern Taillefer, President, Peacekeeping
Association, Central Ontario Chapter, Canadian Association of Veterans in United
Nations Peacekeeping re: Request to Proclaim August 10-16, 2015, "Peacekeepers
Week" and Request for Flag Raising Ceremony on Wednesday, August 12, 2015, 10:00
a.m., Township of Oro-Medonte Administration Centre.
Motion No. C150715-31
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the correspondence dated June 28, 2015 from Fern Taillefer, President,
Peacekeeping Association, Central Ontario Chapter, Canadian Association of
Veterans in United Nations Peacekeeping re: Request to Proclaim August 10-16,
2015, "Peacekeepers Week" and Request for Flag Raising Ceremony on
Wednesday, August 12, 2015, 10:00 a.m., Township of Oro-Medonte Administration
Centre be received.
2. That the request to proclaim August 10-16, 2015, as "Peacekeepers Week" be
granted in accordance with Policy POL-ADM-03, "Proclamations" and posted on the
Township's website.
3. That the request for a flag raising ceremony be granted in accordance with Policy
POL-ADM-02, "Flag Etiquette" and coordinated by the Clerk's Office.
4. And That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
Page 17 of 22
Council Meeting Minutes — Wednesday, July 15, 2015.
b) Correspondence dated June 8, 2015 from Bob Morrison, President, Simcoe County
Road Supervisors Association (SCRSA) re: Request for Support, 2015 Regional and
Provincial Truck Safety Roadeo, September 9-10, 2015, City of Barrie Operations
Center, Ferndale Drive, Barrie.
Motion No. C150715-32
Moved by Jermey, Seconded by Crawford
Be it resolved that the correspondence dated June 8, 2015 from Bob Morrison,
President, Simcoe County Road Supervisors Association (SCRSA) re: Request for
Support, 2015 Regional and Provincial Truck Safety Roadeo, September 9-10, 2015,
City of Barrie Operations Center, Ferndale Drive, Barrie be received.
Carried.
c) Correspondence dated June 30, 2015 from Sarah Huter, Marketing & Promotions
Director, Mount St. Louis Moonstone re: Request to Designate Tough Mudder Event,
Municipally Significant, August 15-16, 2015 and Request to Waive By -Law No. 2012-
167, Being a By-law to provide for the regulation and prohibition of noises likely to
disturb the public and/or the prevention of public nuisance (Noise By-law).
This item was withdrawn during the meeting.
d) Correspondence dated July 7, 2015 from Margorie Ramage re: Request to Purchase
Unopened Road Allowance to Access at Line 8 South and Lakeshore Road East for
Concession 8, East Part Lot 26.
Motion No. C150715-33
Moved by Crawford, Seconded by Jermey
Be it resolved that the correspondence dated July 7, 2015 from Margorie Ramage re:
Request to Purchase Unopened Road Allowance to Access at Line 8 South and
Lakeshore Road East for Concession 8, East Part Lot 26 be received and referred to
staff for a report.
Carried.
Page 18 of 22
Council Meeting Minutes — Wednesday, July 15, 2015.
e) Correspondence dated July 3, 2015 from Ministry of Transportation re: Applications for
Funding to Promote Cycling Now Open;
• Ontario Municipal Cycling Infrastructure Program;
• Cycling Training Fund.
Motion No. C150715-34
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence dated July 3, 2015 from Ministry of Transportation re:
Applications for Funding to Promote Cycling Now Open for the Ontario Municipal
Cycling Infrastructure Program; and the Cycling Training Fund be received.
2. That staff be directed to complete the Expression of Interests for the two said Funds.
3. And That the Director, Recreation and Community Services and Director, Corporate
& Strategic Initiatives proceed accordingly.
Carried.
14. Notice of Motions:
a) Notice of Motion: Councillor Crawford re: Tuesday, July 14, 2015 Special Council
Meeting, Item 5a) Amendment to By -Law No. 2015-136.
15. By -Laws:
a) By -Law No. 2015-127: A By -Law Imposing Special Annual Drainage Rate Upon
Land in Respect of Which Money is Borrowed under the Tile Drainage Act.
b) By -Law No. 2015-129: A By-law to Authorize the Execution of An Agreement
Between The Corporation of the Township of Oro-Medonte and William John Welsh
And Repeal By-law No. 2009-148.
c) By -Law No. 2015-130: A By-law to amend By-law No. 2012-167, Being a By-law to
provide for the regulation and prohibition of noises likely to disturb the public and/or
the prevention of public nuisance (Noise By-law).
d) By -Law No. 2015-132: A By-law to Authorize the Execution of an Agreement
between Her Majesty the Queen in Right of Ontario, as represented by the Minister
of Transportation and The Corporation of the Township of Oro-Medonte (Agreement
#11459) And to Repeal By-law No. 2013-181.
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Council Meeting Minutes —Wednesday, July 15, 2015.
Motion No. C150715-35
Moved by Jermey, Seconded by Crawford
Be it resolved that
a) By -Law No. 2015-127: A By -Law Imposing Special Annual Drainage Rate Upon
Land in Respect of Which Money is Borrowed under the Tile Drainage Act.
b) By -Law No. 2015-129: A By-law to Authorize the Execution of An Agreement
Between The Corporation of the Township of Oro-Medonte and William John Welsh
And Repeal By-law No. 2009-148.
c) By -Law No. 2015-130: A By-law to amend By-law No. 2012-167, Being a By-law to
provide for the regulation and prohibition of noises likely to disturb the public and/or
the prevention of public nuisance (Noise By-law).
d) By -Law No. 2015-132: A By-law to Authorize the Execution of an Agreement
between Her Majesty the Queen in Right of Ontario, as represented by the Minister
of Transportation and The Corporation of the Township of Oro-Medonte (Agreement
#11459) And to Repeal By-law No. 2013-181.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Motion No. C150715-36
Moved by Coutanche, Seconded by Macpherson
Be it resolved that Rule 3.8 of Procedural By-law 2010-080 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
16.Questions from the Public Clarifying an Agenda Item:
Council recessed at 12:02 p.m.
Council reconvened at 1:40 p.m.
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Council Meeting Minutes — Wednesday, July 15, 2015.
17. Closed Session Items (Unfinished Items):
Motion No. C150715-37
Moved by Macpherson, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 1:40 p.m. to discuss
• Personal matters about an identifiable individual (Procedural Matters); and
• Litigation affecting the municipality (Burl's Creek).
Carried.
Motion No. C150715-38
Moved by Jermey, Seconded by Macpherson
Be it resolved that we do now Rise at 3:11 p.m. and Report on the Closed Session
Items 4
e) Robin Dunn, CAO re: Litigation affecting the municipality (Burl's Creek);
f) Robin Dunn, CAO re: Personal matters about an identifiable individual (Procedural
Matters).
Carried.
Refer to Items 4e), Motion No. C150715-7, and 4f).
18. Confirmation By -Law:
a) By -Law No. 2015-131: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, July 15, 2015.
Motion No. C150715-39
Moved by Macpherson, Seconded by Coutanche
Be it resolved that By -Law No. 2015-131: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, July 15, 2015 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes —Wednesday, July 15, 2015.
19. Adjournment:
a) Motion to Adjourn.
Motion No. C150715-40
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now adjourn at 3:13 p.m.
Mayor, H.S. Hu Tes CI 4DLas Irwin
Carried.
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