06 30 2015 Sp Council MinutesTowtasI - of
Proud Heritage, ExcititW Future
Tuesday, June 30, 2015
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 2:01 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate
Present: Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Hugh Murray, Fire Chief; Samah
Othman, Supervisor, Communications and Customer; Chris Williams,
John Mascarin, Sanj Sood, Aird & Berlis LLP (via teleconference)
Also None.
Present:
1. Call to Order- Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC150630-1
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the agenda for the Special Council meeting of Tuesday, June 30,
2015 be received and adopted.
Carried.
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Special Council Meeting Minutes — Tuesday, June 30, 2015.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on Items 4c) Robin Dunn, CAO re:
Solicitor -client privilege (Burl's Creek) as his grandson, who is now a teenager, has
lived in his household continuously since he was 6 months old. His biological parents
do not. He began employment with the former owner of Burl's Creek in September,
2014. His grandson worked at the June 2015 Automotive Flea Market and anticipates
working at the upcoming September 2015 Automotive Flea Market. Mayor Hughes
subsequently learned that the application for zoning impacts the former owner. The
former owner has an agreement to continue operating the Flea Market on lands within
the zoning application. Hence, the financial impact for his grandson is extended by the
Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not
present for this item and did not participate in the discussion or vote on this item.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC150630-2
Moved by Jermey, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 2:02 p.m. to discuss
• solicitor -client privilege (Burl's Creek).
Carried.
b) Motion to Rise and Report.
Motion No. SC150630-3
Moved by Coutanche, Seconded by Macpherson
Be it resolved that we do now Rise at 4:20 p.m. and Report on the Closed Session Item
4c) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek).
Carried.
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Special Council Meeting Minutes — Tuesday, June 30, 2015.
c) Robin Dunn, CAO re: Solicitor -client privilege (Burl's Creek).
Mayor H.S. Hughes declared a pecuniary interest on Items 4c) Robin Dunn, CAO re:
Solicitor -client privilege (Burl's Creek) as his grandson, who is now a teenager, has
lived in his household continuously since he was 6 months old. His biological parents
do not. He began employment with the former owner of Burl's Creek in September,
2014. His grandson worked at the June 2015 Automotive Flea Market and anticipates
working at the upcoming September 2015 Automotive Flea Market. Mayor Hughes
subsequently learned that the application for zoning impacts the former owner. The
former owner has an agreement to continue operating the Flea Market on lands within
the zoning application. Hence, the financial impact for his grandson is extended by the
Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes was not
present for this item and did not participate in the discussion or vote on this item.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Hugh Murray, Fire Chief; Samah Othman,
Supervisor, Communications and Customer; Chris Williams, John Mascarin, Sanj Sood,
Aird & Berlis LLP (via teleconference).
Council relocated to the Neufeld Room for Closed Session Item 4c).
Deputy Mayor Hough assumed the Chair.
Motion No. SC150630-4
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and Chris
Williams, John Mascarin, Sanj Sood, Aird & Berlis LLP re: Solicitor -client privilege
(Burl's Creek) be received.
2. And That staff proceed as directed by Council.
Carried.
Council returned to the Council Chambers.
Mayor H.S. Hughes assumed the Chair.
5. Questions from the Public Clarifying an Agenda Item:
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Special Council Meeting Minutes — Tuesday, June 30, 2015.
6. Confirmation By -Law:
a) By -Law No. 2015-126: Being a By -Law to Confirm the Proceedings of the Special
Council Meeting held on Tuesday, June 30, 2015.
Motion No. SC150630-5
Moved by Coutanche, Seconded by Macpherson
Be it resolved that By -Law No. 2015-126: Being a by-law to confirm the proceedings of
the Special Council meeting held on Tuesday, June 30, 2015 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC150630-6
Moved by Jermey, Seconded by Crawford
Be it resolved that we do now adjourn at 4:22 p.m.
,41
Mayor, H.S.—P �fl
Carried.
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