06 05 2015 Sp Council Meeting MinutesTowttsltip of
Proud Heritage, Exciting Future
Friday, June 5, 2015
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson (left at 12:00 p.m.)
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:03 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer/Deputy CAO; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate & Strategic Initiatives;
Tamara Obee, Manager, Human Resources, Health & Safety; Janette
Teeter, Supervisor, Clerk's Services/Deputy Clerk; Darcy Brooke-
Bisschop, Coordinator, Economic Development/Communications; Chris
Williams, Aird & Berlis via teleconference
Also Bruce Quinn, Sandy Agnew
Present:
1. Callao Order- Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC150605-1
Moved by Macpherson, Seconded by Jermey
Be it resolved that the agenda for the Special Council meeting of Friday, June 5, 2015
be received and adopted.
Carried.
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Special Council Meeting Minutes — Friday, June 5, 2015.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on Item 4c) Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (Burl's Creek) as his
grandson, who is now a teenager, has lived in his household continuously since he was
6 months old. Hs biological parents do not. He began employment with the former
owner of Burl's Creek in September, 2014. Mayor Hughes subsequently learned that
the application for zoning impacts the former owner. He has an agreement to continue
operating the Flea Market on lands within the zoning application. Hence, the financial
impact for his grandson is extended by the Act to include Mayor Hughes as an elected
official. Mayor H.S. Hughes was not present for this item and did not participate in the
discussion or vote on this item.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC150605-2
Moved by Coutanche, Seconded by Hall
Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss
• litigation affecting the municipality (Burl's Creek);
•labour relations/employee negotiations (Staffing Update).
Carried.
b) Motion to Rise and Report.
Motion No. SC150605-3
Moved by Jermey, Seconded by Macpherson
Be it resolved that we do now Rise at 10:27 a.m. and Report on the Closed Session
Items 4
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Burl's Creek);
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Update).
Carried.
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Special Council Meeting Minutes — Friday, June 5, 2015.
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Burl's Creek).
Mayor H.S. Hughes declared a pecuniary interest on Item 4c) Andria Leigh, Director,
Development Services re: Litigation affecting the municipality (Burl's Creek) as his
grandson, who is now a teenager, has lived in his household continuously since he was
6 months old. Hs biological parents do not. He began employment with the former
owner of Burl's Creek in September, 2014. Mayor Hughes subsequently learned that
the application for zoning impacts the former owner. He has an agreement to continue
operating the Flea Market on lands within the zoning application. Hence, the financial
impact for his grandson is extended by the Act to include Mayor Hughes as an elected
official. Mayor H.S. Hughes was not present for this item and did not participate in the
discussion or vote on this item.
Council moved to the Neufeld Room for Closed Session Item 4c).
Deputy Mayor assumed the Chair.
The following staff were present: Robin, Dunn, CAO; Paul Gravelle, Director,
Finance/Treasurer/Deputy CAO; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Darcy Brooke-Bisschop, Coordinator, Economic
Development/Communications; Chris Williams, Aird & Berlis via teleconference.
Motion No. SC150605-4
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the confidential correspondence dated June 4, 2015 and confidential verbal
information presented by Robin Dunn, CAO; Andria Leigh, Director, Development
Services and Chris Williams, Aird & Berlis LLP re: Litigation affecting the municipality
(Burl's Creek) be received.
2. And That staff proceed as directed.
Carried.
Council moved to the Council Chambers for Closed Session Item 4d).
Mayor H.S. Hughes assumed the Chair.
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Special Council Meeting Minutes — Friday, June 5, 2015.
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Update).
The following staff were present: Robin, Dunn, CAO; Tamara Obee, Manager, Human
Resources, Health & Safety; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk.
Motion No. SC150605-5
Moved by Coutanche, Seconded by Jeremey
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
and Tamara Obee, Manager, Human Resources, Health & Safety re: Labour
relations/employee negotiations (Staffing Update) be received.
Carried.
Council recessed at 10:29 a.m. and reconvened at 10:43 a.m.
5. Reports of Municipal Officers:
a) Donna Hewitt, Director, Corporate & Strategic Initiatives re: Strategic Planning
Workshop.
Motion No. SC150605-6
Moved by Coutanche, Seconded by Hall
Be it resolved that the PowerPoint presentation dated May 29, 2015 and presented by
Donna Hewitt, Director, Corporate & Strategic Initiatives re: Strategic Planning
Workshop be received.
Carried.
6. Questions from the Public Clarifying an Agenda Item:
7. Confirmation By -Law:
a) By -Law No. 2015-099: Being a by-law to confirm the proceedings of the Special
Council meeting held on Friday, June 5, 2015.
Motion No. SC150605-7
Moved by Jermey, Seconded by Hall
Be it resolved that By -Law No. 2015-099: Being a by-law to _confirm the proceedings of
the Special Council meeting held on Friday, June 5, 2015 be read a first, second and
third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
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Special Council Meeting Minutes — Friday, June 5, 2015.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC150605-8
Moved by Crawford, Seconded by Coutanche
Be it resolved that we do now adjourn at 12:11 p.m.
Mayor, H.S. lJlGghes DeptAy Clerk, Janette Teeter
Carried.
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