05 27 2015 Council Meeting Minutes—�-
Township of -
Proud Heritage, Exciting Future
Wednesday, May 27, 2015
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson (left @ 4:30 p.m.)
Councillor John Crawford
Councillor Scott Jermey
Regrets: Councillor Phil Hall
Time: 4:04 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate
Present: Services/Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Donna Hewitt,
Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Tamara Obee, Manager, Human
Resources, Health & Safety; Derek Witlib, Manager, Planning Services;
Bobbi Leppington, Chief Building Official; Samah Othman, Supervisor,
Communications and Customer Service; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk; Darcy Brooke-Bisschop, Coordinator,
Economic Development/Communications.
Also E. Anderson, Judy Smith, Karen Sanderson, Michael Rumble, Bruce
Present: Quinn, Wayne Lintack, H. Leake, Judi Bolton, Ted Bigelow, Sue
Benyafield, Ann Budge, Ann Truyens, Ann Honeywood, Paul Elliott,
Marion Elliott, Anna Pape, Mike Paper, Yvonne, Klima, Sharon McKinnon,
Paul Sanderson, Jacqueline Pegg, Tulaigh Pegg, Paul Vandergeest,
Robert & Loretta Crawford, Bruce Wiggins, Wendy Mckay, Linda
Langman, Dale Lovering, Janie Cooper -Wilson, Garth Daniels, Martin
Graham, Hayley Craham, Bev Parcells, David Robinson, Judy Smith, Ken
Stephenson, Margaret Degen, Frank Kastle, Jeannette Graham, Nancy
Jacquemain, Jane Brasher, Don Semple, Lorraine Parsons, Hedley
Parsons, Kelly Borne, Darlene van Oorschot, Christine Marsh
Page 1 of 14
Council Meeting Minutes — Wednesday, May 27, 2015.
1. Call to Order - Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C150527-1
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Wednesday, May 27, 2015 be
received and adopted, as amended, to withdraw Items 4
d) Robin Dunn, CAO and Tamara Obee, Manager, Human Resources, Health & Safety,
re: Litigation affecting the municipality (Insurance Coverage); and
f) Andria Leigh, Director, Development Services, re: Litigation affecting the municipality
(County of Simcoe OP Appeal).
and add item 13a) Correspondence dated May 15, 2015 from Richard Seguin, Director
General, Infrastructure and Business Development, Federal Economic Development
Agency for Southern Ontario re: Canada 150 Community Infrastructure Program (CIP
150).
Carried.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on Item 15d) By -Law No. 2015-096: A
By-law to Repeal By-law No. 2014-111 "A By-law to allow Temporary Uses on lands
described as follows: Part of Lot 22, Concession 8 and West Part of Lot 22, Concession
9, Township of Oro-Medonte (Oro), (Municipally known as 241 Line 7 South & 229 Line
8 South) under Sections 34 and 39 of the Planning Act, R.S.O. 1990, c. P. 13, as
amended (576487 Ontario Limited -Burl's Creek 2014-ZBA-11) Roll # 4346-010-009-
05200 & 4346-010-009-07500" as his grandson, who is now a teenager, has lived in his
household continuously since he was 6 months old. Hs biological parents do not. He
began employment with the former owner of Burl's Creek in September, 2014. Mayor
Hughes subsequently learned that the application for zoning impacts the former owner.
He has an agreement to continue operating the Flea Market on lands within the zoning
application. Hence, the financial impact for his grandson is extended by the Act to
include Mayor Hughes as an elected official. Mayor H.S. Hughes left the Chambers and
did not participate in the discussion or vote on this item.
Page 2 of 14
Council Meeting Minutes — Wednesday, May 27, 2015.
Council moved to the Neufeld Room for Closed Session.
Mayor H.S. Hughes assumed the Chair.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C150527- 2
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 4:30 p.m. to discuss
• labour relations/employee negotiations (Transportation and Environmental
Services); (Development Services).
Carried.
b) Motion to Rise and Report.
Motion No. C150527-3
Moved by Crawford, Seconded by Coutanche
Be it resolved that we do now Rise at 5:14 p.m. and Report on the Closed Session
Items 4
c) Robin Dunn, CAO and Jerry Ball, Director, Transportation and Environmental
Services, re: Labour relations/employee negotiations (Transportation and
Environmental Services).
e) Robin Dunn, CAO and Andria Leigh, Director, Development Services, re: Labour
relations/employee negotiations (Development Services).
Carried.
Page 3 of 14
Council Meeting Minutes — Wednesday, May 27, 2015.
c) Robin Dunn, CAO and Jerry Ball, Director, Transportation and Environmental Services,
re: Labour relations/employee negotiations (Transportation and Environmental Services).
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Jerry Ball, Director, Transportation & Environmental Services; Tamara
Obee, Manager, Human Resources, Health & Safety.
Motion No. C150527-4
Moved by Jermey, Seconded by Crawford
Be it resolved that the confidential correspondence dated May 27, 2015 and presented
by Robin Dunn, CAO and Jerry Ball, Director, Transportation and Environmental
Services, re: Labour relations/employee negotiations (Transportation and Environmental
Services) be received.
Carried.
d) Robin Dunn, CAO and Tamara Obee, Manager, Human Resources, Health &
Safety, re: Litigation affecting the municipality (Insurance Coverage).
This item was withdrawn.
e) Robin Dunn, CAO and Andria Leigh, Director, Development Services, re: Labour
relations/employee negotiations (Development Services).
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services/Clerk; Andria Leigh, Director, Development Services; Tamara Obee, Manager,
Human Resources, Health & Safety.
Motion No. C150527-5
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That the confidential correspondence dated May 26, 2015 and presented by Robin
Dunn, CAO and Andria Leigh, Director, Development Services, re: Labour
relations/employee negotiations (Development Services) be received.
2. And That staff proceed as outlined in the confidential correspondence dated May 26,
2015.
Carried.
Page 4 of 14
Council Meeting Minutes — Wednesday, May 27, 2015.
f) Andria Leigh, Director, Development Services, re: Litigation affecting the municipality
(County of Simcoe OP Appeal).
This item was withdrawn.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, May 13, 2015.
Motion No. C150527-6
Moved by Crawford, Seconded by Jermey
Be it resolved that the draft minutes of the Council meeting held on Wednesday, May
13, 2015 be received and adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on Friday, May 22, 2015.
Motion No. C150527-7
Moved by Crawford, Seconded by Coutanche
Be it resolved that the draft minutes of the Special Council meeting held on Friday, May
22, 2015 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
a) Cheque Presentation from W.R. Best Memorial School and Christine Marsh, Brewery
Bay for Oro African Methodist Episcopal Church.
A cheque was presented to the Township from representatives of W.R. Best Memorial
School for Oro African Methodist Episcopal Church.
A cheque was presented to the Township from Christine Marsh of Brewery Bay for Oro
African Methodist Episcopal Church.
7. Public Meetings:
None.
Page 5 of 14
Council Meeting Minutes — Wednesday, May 27, 2015.
8. Deputations:
a) Ron Hoggarth and Jim Sarjeant, Woodland Drive Property Owners, re: Request for
Funding for Woodland Lots Legal Matter.
Correspondence was submitted to the Clerk.
Motion No. C150527-8
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the correspondence received March 12, 2015; Ontario Superior Court of Justice
dated April 17, 2015 and correspondence dated May 19, 2015 from Goodmans LLP
and presented by Ron Hoggarth and Jim Sarjeant, Woodland Drive Property
Owners, re: Request for Funding for Woodland Lots Legal Matter be received.
2. And That the request be referred to staff for a recommendation to Council at a future
meeting.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
10. Reports of Municipal Officers:
a) Report No. DS2015-44, Andria Leigh, Director, Development Services, re: Building
Division Permit Fee Review.
Motion No. C150527-9
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That Report No. DS2015-44, Andria Leigh, Director, Development Services, re:
Building Division Permit Fee Review be received and adopted.
2. That Option #3 as outlined in Report No. DS2015-44 be approved.
3. That the appropriate by-law be brought forward for Council's consideration.
4. And That the required public notice as per the BCA 7(6)(7)(8) be provided.
Carried.
Page 6 of 14
Council Meeting Minutes — Wednesday, May 27, 2015.
b) Report No. RC2015-04, Shawn Binns, Director, Recreation and Community Services, re:
Recreation and Community Services Fees and Charges Review.
Motion No. C150527-10
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That the correspondence received May 25, 2015 from Leslie and Darrell Woodley,
Co -Presidents of the Oro-Medonte Skating Club re: Proposed Increase to "minor
prime" ice time be received.
2. That Report RC2015-04, Shawn Binns, Director, Recreation and Community
Services, re: Recreation and Community Services Fees and Charges Review be
received and adopted.
3. That the proposed fees outlined in Table 4 of Report RC2015-04 be approved and
implemented for the 2015/16 ice season;
4. That the proposed fees outlined in Table 6 of Report RC2015-04 be approved and
implemented immediately for all new bookings with the exception of Ball Diamond
rental fees which will come into force and effect for the 2016 baseball season;
5. That the Clerk bring forward the appropriate By-law for Council's consideration.
6. And That the applicable organizations be advised of Council's decision under the
Director, Recreation and Community Services' signature.
Carried.
Page 7 of 14
Council Meeting Minutes — Wednesday, May 27, 2015.
c) Report No. TES2015-09, Jerry Ball, Director, Transportation and Environmental
Services, re: Transportation Services Department —Gravel Tender Results, TES2015-
04.
Motion No. C150527-11
Moved by Jermey, Seconded by Coutanche
Be it resolved
1. That Report No.TES2015-09, Jerry Ball, Director, Transportation and Environmental
Services, re: Transportation Services Department — Gravel Tender Results,
TES2015-04 be received and adopted.
2. That Duivenvoorden Haulage Limited be awarded the supply and haulage of
Granular "A" gravel to the Line 3 North project and the Line 7 at Old Barrie Road
project at the tendered price of $9.40 and $8.60 /tonne respectively;
3. That an exemption to the purchasing by-law be approved and that the remaining
supply of granular be awarded to Nelson Aggregates in the form of Granular B
Limestone to be hauled separately by Duivenvoorden Haulage. The cost per tonne
including haulage being as follows:
• Line 7 S between Ridge Rd and the Rail Trail - $8.95 per tonne;
• Forrester Road - $9.70 per tonne;
• Line 7 N between Mount St Louis Road and Salem- $9.25 per tonne;
• Mount St Louis Road between Line 5 and Line 6 - $9.35 per tonne;
• Steeles Line between Moonstone Road and Hwy 400 - $8.95 per tonne;
• Line 4 N between Hwy 11 and 15/16 Side Road - $7.75 per tonne.
4. And That the respective suppliers are advised of Council's decision, under the
Director, Transportation and Environmental Services' signature.
Carried.
11. Reports of Members of Council:
a) Mayor H.S. Hughes, re: Potential Scheduling Conflict with June 24, 2015 Council
Meeting.
Motion No. C150527-12
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the verbal information presented by Mayor H.S. Hughes, re: Potential
Scheduling Conflict with June 24, 2015 Council Meeting be received.
2. That the June 24, 2015 Council meeting be rescheduled to Thursday, June 25, 2015.
3. And that the public and staff be notified accordingly.
Carried.
Page 8 of 14
Council Meeting Minutes — Wednesday, May 27, 2015.
b) Deputy Mayor Hough, re: Lake Simcoe Regional Airport Update.
Motion No. C150527-13
Moved by Jermey, Seconded by Coutanche
Be it resolved that the verbal information presented by Deputy Mayor Hough, re: Lake
Simcoe Regional Airport Update be received.
Carried.
12. Consent Agenda:
a) Announcements of Interest to the Public
• County of Simcoe, Open House - Tuesday, May 26, 2015, 3:00-7:00 p.m., Simcoe
County Museum, and Public Meeting - Tuesday, June 9, 2015, 11:00 a.m., County of
Simcoe Administration Centre, to consider a proposed amendment to the County of
Simcoe Official Plan (Modified 2012).
• Township of Oro-Medonte and Horseshoe Craighurst Corridor Landowners Group
Inc. Notice of Study Commencement re: Horseshoe Craighurst Corridor Water,
Wastewater and Transportation Master Plan.
• Severn Sound Environmental Association Bus Tour 2015 - Thursday, June 4, 2015
10:30 a.m. - 4:30 p.m., 165 King Street, Midland.
b) Correspondence dated May 7, 2015 from Michael Walters, CAO, Lake Simcoe Region
Conservation Authority re: 2015 Budget and Municipal Levies.
Staff Recommendation: Receive.
c) Correspondence dated May 13, 2015 from Michelle Hudolin, Severn Sound
Environmental Association, re: 2015 Tree Seedling Distribution Program.
Staff Recommendation: Receive.
d) Correspondence dated April 14, 2015 from Brenda Clark, Clerk, County of Simcoe, re:
Oro African Methodist Episcopal Church.
Staff Recommendation: Receive.
e) Minutes of the Sustainability Plan Steering Committee Meeting held on April 2, 2015.
Staff Recommendation: Receive.
Page 9 of 14
Council Meeting Minutes — Wednesday, May 27, 2015.
Motion No. C150527-14
Moved by Jermey, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public
• County of Simcoe, Open House - Tuesday, May 26, 2015, 3:00-7:00 p.m., Simcoe
County Museum, and Public Meeting - Tuesday, June 9, 2015, 11:00 a.m., County
of Simcoe Administration Centre, to consider a proposed amendment to the
County of Simcoe Official Plan (Modified 2012).
• Township of Oro-Medonte and Horseshoe Craighurst Corridor Landowners Group
Inc. Notice of Study Commencement re: Horseshoe Craighurst Corridor Water,
Wastewater and Transportation Master Plan.
• Severn Sound Environmental Association Bus Tour 2015 - Thursday, June 4,
2015 10:30 a.m. - 4:30 p.m., 165 King Street, Midland.
b) Correspondence dated May 7, 2015 from Michael Walters, CAO, Lake Simcoe
Region Conservation Authority re: 2015 Budget and Municipal Levies.
Received.
c) Correspondence dated May 13, 2015 from Michelle Hudolin, Severn Sound
Environmental Association, re: 2015 Tree Seedling Distribution Program.
Received.
d) Correspondence dated April 14, 2015 from Brenda Clark, Clerk, County of Simcoe,
re: Oro African Methodist Episcopal Church.
Received.
e) Minutes of the Sustainability Plan Steering Committee Meeting held on April 2, 2015.
Received.
Carried.
Page 10 of 14
Council Meeting Minutes — Wednesday, May 27, 2015.
13. Communications:
a) Correspondence dated May 15, 2015 from Richard Seguin, Director General,
Infrastructure and Business Development, Federal Economic Development Agency for
Southern Ontario re: Canada 150 Community Infrastructure Program (CIP 150).
Motion No. C150527-15
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That the correspondence dated May 15, 2015 from Richard Seguin, Director
General, Infrastructure and Business Development, Federal Economic Development
Agency for Southern Ontario and presented by Shawn Binns, Director, Recreation
and Community Services re: Canada 150 Community Infrastructure Program (CIP
150) be received.
2. And Whereas the Township of Oro-Medonte accepts the invitation from the Federal
Economic Development Agency for Southern Ontario (FedDev Ontario) to
participate in the new Canada 150 Community Infrastructure Program (CIP 150).
3. Now Therefore, be it resolved that the Council of the Township of Oro-Medonte
endorses the proposed grant application project to rehabilitate and renovate the
Bayview Memorial Park in recognition of Canada's 150 anniversary.
4. And That the Director, Recreation and Community Services includes the resolution
of support in conjunction with the Township of Oro-Medonte's application.
Carried.
14. Notice of Motions:
None.
15. By -Laws:
a) By -Law No. 2015-091: A By-law to adopt the estimates of all amounts required
during the year and for levying the tax rates for the year 2015.
b) By -Law No. 2015-092: A By-law to Provide for Remuneration and Expenses for
Members of Council and Council's Appointees to Local Boards and
Committees/Technical Support Groups, and Expenses for Employees, and to
Repeal By-law Nos. 2015-006 and 2015-036 (Remuneration and Expenses By-law).
c) By -Law No. 2015-095: A By -Law To Authorize the Execution of an Agreement
Between The Township Of Oro-Medonte and Sweet Dreams Ice Cream Limited for
the Operation of a Refreshment Vehicle at Bayview Memorial Park from April 15 -
September 30 for the 2015, 2016 and 2017 Seasons And to Repeal By -Law No.
2015-088.
Page 11 of 14
Council Meeting Minutes — Wednesday, May 27, 2015.
Motion No. C150527-16
Moved by Crawford, Seconded by Jermey
Be it resolved that
a) By -Law No. 2015-091: A By-law to adopt the estimates of all amounts required
during the year and for levying the tax rates for the year 2015.
b) By -Law No. 2015-092: A By-law to Provide for Remuneration and Expenses for
Members of Council and Council's Appointees to Local Boards and
Committees/Technical Support Groups, and Expenses for Employees, and to
Repeal By-law Nos. 2015-006 and 2015-036 (Remuneration and Expenses By-law).
c) By -Law No. 2015-095: A By -Law To Authorize the Execution of an Agreement
Between The Township Of Oro-Medonte and Sweet Dreams Ice Cream Limited for
the Operation of a Refreshment Vehicle at Bayview Memorial Park from April 15 -
September 30 for the 2015, 2016 and 2017 Seasons And to Repeal By -Law No.
2015-088.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Council recessed at 5:55 p.m. and reconvened at 7:04 p.m.
Page 12 of 14
Council Meeting Minutes — Wednesday, May 27, 2015.
d) By -Law No. 2015-096: A By-law to Repeal By-law No. 2014-111 "A By-law to allow
Temporary Uses on lands described as follows: Part of Lot 22, Concession 8 and
West Part of Lot 22, Concession 9, Township of Oro-Medonte (Oro), (Municipally
known as 241 Line 7 South & 229 Line 8 South) under Sections 34 and 39 of the
Planning Act, R.S.O. 1990, c. P. 13, as amended (576487 Ontario Limited -Burl's
Creek 2014-ZBA-11) Roll # 4346-010-009-05200 & 4346-010-009-07500".
Mayor H.S. Hughes declared a pecuniary interest on Item 15d) By -Law No. 2015-096: A
By-law to Repeal By-law No. 2014-111 "A By-law to allow Temporary Uses on lands
described as follows: Part of Lot 22, Concession 8 and West Part of Lot 22, Concession
9, Township of Oro-Medonte (Oro), (Municipally known as 241 Line 7 South & 229 Line
8 South) under Sections 34 and 39 of the Planning Act, R.S.O. 1990, c. P. 13, as
amended (576487 Ontario Limited -Burl's Creek 2014-ZBA-11) Roll # 4346-010-009-
05200 & 4346-010-009-07500" as his grandson, who is now a teenager, has lived in his
household continuously since he was 6 months old. Hs biological parents do not. He
began employment with the former owner of Burl's Creek in September, 2014. Mayor
Hughes subsequently learned that the application for zoning impacts the former owner.
He has an agreement to continue operating the Flea Market on lands within the zoning
application. Hence, the financial impact for his grandson is extended by the Act to
include Mayor Hughes as an elected official. Mayor H.S. Hughes left the Chambers and
did not participate in the discussion or vote on this item.
Deputy Mayor Hough assumed the Chair.
Motion No. C150527-17
Moved by Macpherson, Seconded by Coutanche
Be it resolved that
d) By -Law No. 2015-096: A By-law to Repeal By-law No. 2014-111 "A By-law to allow
Temporary Uses on lands described as follows: Part of Lot 22, Concession 8 and
West Part of Lot 22, Concession 9, Township of Oro-Medonte (Oro), (Municipally
known as 241 Line 7 South & 229 Line 8 South) under Sections 34 and 39 of the
Planning Act, R.S.O. 1990, c. P. 13, as amended (576487 Ontario Limited -Burl's
Creek 2014-ZBA-11) Roll # 4346-010-009-05200 & 4346-010-009-07500".
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Deputy Mayor.
Carried.
Council recessed at 4:10 p.m.
Page 13 of 14
Council Meeting Minutes — Wednesday, May 27, 2015.
16. Questions from the Public Clarifying an Agenda Item:
Mayor Hughes left the Chambers for Questions from the Public Clarifying an Agenda
Item with respect to Item 15d).
Deputy Mayor Hough assumed the Chair.
17. Closed Session Items (Unfinished Items):
None.
Mayor Hughes assumed the Chair.
18. Confirmation By -Law:
a) By -Law No. 2015-094: Being a By -Law to Confirm the Proceedings.of the Council
Meeting held on Wednesday, May 27, 2015.
Motion No. C150527-18
Moved by Jermey, Seconded by Crawford
Be it resolved that By -Law No. 2015-094: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, May 27, 2015 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19. Adjournment:
a) Motion to Adjourn.
Motion No. C150527-19
Moved by Coutanche, Seconded by Jermey
Be it resolved that we do now adjourn at 7:58 p.m.
Carried.
Page 14 of 14