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05 13 2015 Council AgendaPage ff Ji?:t'er 1 hr ctJ Jetta/We Pwia Heritage, fi:t itin, Futon The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, May 13, 2015 9:00 a.m. - Closed Session 10:00 a.m. - Open Session 1. Cali to Order - Private Prayer/Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director, Development Services re: Solicitor -client privilege (Burl's Creek). d) Andria Leigh, Director, Development Services re: Litigation affecting the Municipality (Burl's Creek). e) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Unopened Road Allowances between Lots 15 & 16, Concession 1 South Orillia). f) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Lakeshore Promenade, Plan 626). Robin Dunn, CAO, re: Education or training of members (Communication Governance). 6-8 g) 5. 9-13 a) 14 - 36 b) Minutes of Council and Committees: Minutes of Heritage Committee meeting held on Monday, April 20, 2015. Minutes of Council meeting held on Wednesday, April 22, 2015. 6. Recognition of Achievements: a) Ontario Trillium Foundation and Vaughan African Canadian Association re: Oro African Methodist Episcopal Church. Page 1 of 279 Council Meeting Agenda - May 13, 2015 7. Public Meetings: None. 8. Deputations: None. 9. Identification From the Public of an Agenda Item of Interest: 10. Reports of Municipal Officers: 37 - 50 a) Peter Beacock, Trustee-Oro-Medonte & Springwater, Simcoe County District School Board re: Capital Plan Update. 51 - 53 b) Report No. FI2015-13, Paul GraveIle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts — April 30, 2015. 54 c) Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Refreshment Stand Insurance Requirements at Special Events in 2015. 55 - 58 d) Report No. CS2015-10, Doug Irwin, Director, Corporate Services/Clerk re: Administration Centre & Firehall Photocopier Leases. 59 - 61 e) Report No. TES2015-05, Jerry Ball, Director, Transportation & Environmental Services re: All Way Stop at Line 11 North and 15/16 Sideroad East Request. 62 - 64 f) Report No. TES2015-06, Jerry Ball, Director, Transportation & Environmental Services re: All Way Stop at Highland Drive & Line 4 North Request. 65 - 67 g) Report No. TES2015-07, Jerry Ball, Director, Transportation & Environmental Services re: Environmental Services Van. 68 - 70 h) Report No. TES2015-08, Jerry Ball, Director, Transportation & Environmental Services re: Results for 2015 Vehicle Quotation(s): Two 2015'/2 Ton Pick - Ups, Regular Cab -2 Wheel Drive (both for Transportation Services), and one 2015 SUV, AWD Vehicle (Development Services). 71 i) Robin Dunn, CAO, re: Association of Municipalities of Ontario (AMO), 2015 Annual Conference Municipal Delegation Request. 72 - 99 j) Report No. CSI2015-03, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update — April 2015. 100 - 106 k) Report No. CS12015-04, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Simcoe County Economic Development Funding 2015. 107 - 115 I) Tamara Obee, Manager, Human Resources, Health & Safety and Doug Irwin, Director, Corporate Services/Clerk re: Remuneration and Expenses By -Law, as amended. 116 - 119 m) Tamara Obee, Manager, Human Resources, Health & Safety re: Education or Training of Members, Health & Safety Policies and Procedures. Page 2 of 279 Council Meeting Agenda - May 13, 2015 120 - 138 n) Donna Hewitt, Director, Corporate & Strategic Initiatives re: Strategic Planning Workshop. 11. Reports of Members of Council: 139 - 148 a) Mayor H.S. Hughes, correspondence dated May 4 and April 23, 2015 from the Horseshoe Valley Property Owners Association (HVPOA) re: Horseshoe Valley Road/County Road 22. 149 b) Mayor H.S. Hughes, excerpt correspondence from Association of Municipalities of Ontario (AMO), re: What's Next Ontario? - Ontario Sustainability Project 2015. 12. Consent Agenda: 150 - 153 a) Announcements of Interest to the Public: 1. Carley Community Hall, Pasta Dinner, Friday, June 5, 2015, 396 Warminster Side Road (north of Horseshoe Valley Road between Lines 8 and 9). 2. Township of Oro-Medonte and Horseshoe Craighurst Corridor Landowners Group Inc. Notice of Study Commencement re: Horseshoe Craighurst Corridor Water, Wastewater and Transportation Master Plan. 3. Esson Presbyterian Church, 150th Anniversary, Schedule of Events. 4. Township of Oro-Medonte, Administration Centre Closure, Victoria Day, Monday, May 18, 2015. 154 - 166 b) Minutes of Orillia Public Library meeting held on February 25, 2015. Staff Recommendation: Receive. 167 - 169 c) Minutes of Barrie Public Library meeting held on February 26, 2015. Staff Recommendation: Receive. 170 - 224 d) Minutes of Severn Sound Environmental Association, Joint Services Board January 15, 2015 meeting and April 16, 2015 Agenda, Reports and Motions. Staff Recommendation: Receive. 225 - 235 e) Nottawasaga Valley Conservation Authority, minutes of meeting held on March 27, 2015 and highlights of meeting held on April 24, 2015. Staff Recommendation: Receive. 236 - 243 f) Minutes of Lake Simcoe Region Conservation Authority meetings held on March 27, 2015. Staff Recommendation: Receive. 244 g) Correspondence dated April 14, 2015 from Philip Davies, Manager, Forestry and Stewardship, Lake Simcoe Region Conservation Authority re: Funding for Stormwater Management Projects through the LSRCA's Oro-Medonte, Best Management Practices - Phase 2 Project. Staff Recommendation: Receive. 245 - 246 h) Correspondence dated April 9, 2015 from Yasir Naqvi, Minister of Page 3 of 279 Council Meeting Agenda - May 13, 2015 Community Safety and Correctional Services re: Ontario Provincial Police (OPP) Billing Model. Staff Recommendation: Receive. 247 - 249 i) Correspondence dated April 13, 2015 from Rick Barnum, Chief Superintendent, Bureau Commander, Communications and Technology Services Bureau, Ontario Provincial Police re: Citizen Self Reporting Option and T9-1-1 Service Initiatives. Staff Recommendation: Receive. 250 - 251 j) Correspondence dated April 30, 2015 from Pierre YeIle, Assistant Deputy Fire Marshal, Field and Advisory Services, Ministry of Community Safety and Correctional Services re: Vulnerable Occupancy Compliance Confirmation. Staff Recommendation: Receive. 252 - 260 k) Correspondence dated April 29, 2015 from Ontario Municipal Board re: Memorandum of Oral Decision Delivered by W.R. Winnicki and Sylvia Sutherland on March 10, 2015 and Order of the Board, 1281 Line 4 South, 2014-B-19 OMB Case No. PL141100. Staff Recommendation: Receive. 261 I) Correspondence dated May 1, 2015 from Sheila Nicholas, Chair, Teachers of English as a Second Language Association of Ontario (TESL) re: Request to Proclaim November 8-14, 2015 as "English as a Second Language Week". Staff Recommendation: Receive, Proclaim, Post on Township's Website. 13. Communications: 262 a) Correspondence dated April 19, 2015 from Wendy Desjardin re: Request for Township Pins for Pan Am Games. 263 - 264 b) Correspondence dated April 30, 2015 from David Coulter, re: Request for Amendment to Noise By -Law. 265 - 266 c) Correspondence dated April 14, 2015 from Kevin Lehman, Administrator, O.P.P. Youth Foundation re: Fundraiser Reception, Wednesday, May 20, 2015, 6:00p.m.-8:30p.m., The Midland Cultural Centre, 333 King Street, Midland. 267 d) Correspondence received from Brewery's Bay Food Co. re: Oro African Methodist Episcopal Church Fundraising Dinner, Tuesday, May 26, 2015; 5:30pm or 7:30pm Sittings, 117 Mississaga Street East, Orillia. 14. Notice of Motions: None. 15. By -Laws: 268 a) By -Law No. 2015-080: A By-law to Appoint Representatives to the Oro- Medonte Accessibility Advisory Committee (AAC) and to repeal By -Law No. 2011-089. Page 4 of 279 Council Meeting Agenda - May 13, 2015 269 b) By -Law No. 2015-081: A By-law to Amend By-law 2015-025, "Being a By- law to Appoint Building Inspectors". 270 c) By -Law No. 2015-082: A By-law to Amend By-law 2014-049, "Being a By- law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers". 271 - 275 d) By -Law No. 2015-088: A By -Law To Authorize the Execution of an Agreement Between The Township Of Oro-Medonte and Sweet Dreams Ice Cream Limited for the Operation of a Refreshment Vehicle at Bayview Memorial Park from April 15 -September 30 for the 2015, 2016 and 2017 Seasons. 276 - 277 e) By -Law No. 2015-089: Being a By-law to Regulate and Govern Hawker and Peddlers within The Township of Oro-Medonte (Hawker and Peddler By - Law). 278 f) By -Law No. 2015-090: A By-law to amend By-law No. 2012-183, Being a By-law to establish regulations with respect to Municipal Parkland, and Municipally Owned Lands used for recreational purposes within the Township of Oro-Medonte. (Parkland By-law). 16. Questions from the Public Clarifying an Agenda Item: 17. Closed Session Items (Unfinished Items): 18. Confirmation By -Law: 279 a) By -Law No. 2015-079: Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, May 13, 2015. 19. Adjournment: a) Motion to Adjourn. Page 5 of 279 4.g) Robin Dunn, CAO, re: Education Tiu'n.ship of VI/ (04 Alettafitei Proud Heritage, Exciting Future ers (.. / of - POI IC _- y Department/Section Administration Corporate Communications Policy # POL-ADM-21 Subject Media Relations Protocol for Council and Staff Enacted by Council: March 23, 2011 Motion # C110323-13 PURPOSE To establish protocols to effectively communicate Corporate information with the media in a consistent, accurate and timely manner. To maintain positive relations with the media by providing accurate and timely information to enhance internal and external communications with the public and stakeholders. The outlined protocols will assist Council and Staff in ensuring accurate messages are being conveyed to limit the possibility of miscommunication. SCOPE Media relations is an important means of communicating Corporate messages in a consistent manner on issues that are relevant to the Township's residents and stakeholders. Establishing a definite media relations protocol assists in building a positive relationship with the media that will help ensure the Township's decisions and operations are seen as transparent, and carried out in accordance to policies and regulations. DEFINITIONS Township/Corporate Refers to the Township of Oro-Medonte CAO's Office/ Refers to Corporate Communications and/or Corporate Corporate Communications Communications Specialist and/or Administrative Assistant. Senior Management Team (SMT) A team of individuals comprised of the head of each department, Specifically, the following positions: Chief Administrative Officer; Director, Finance/Treasurer/Deputy CAO; Director, Transportation & Environmental Services; Director, Corporate Services/Clerk; Director, Corporate & Strategic Initiatives; Director, Recreation & Community Services; Director, Development Services; Director, Fire & Emergency Services; Manager, Health & Safety and Human Resources. Page 6 of 279 Page 1 of 3 4.g) Robin Dunn, CAO, re: Education or training of members (... DEFINITION OF MEDIA RELATIONS Media relations involves working with various media outlets for the purpose of informing the public of the Corporation's mission, policies and practices in a positive, consistent and credible manner. The goal of media relations is to effectively facilitate the flow of information between the Corporation and the public by accurately and consistently responding to media inquires, providing background and current information, and explaining programs and initiatives. Media relations include: ➢ Reactive Media Relations: Responding to a request from the media for information or interviews. ➢ Proactive Media Relations: Initiating media contact through media releases, public service announcements (PSA), media advisories and other media correspondence generated by the Corporation. Monitoring Media Relations: Articles related to the Township in print and broadcast media are monitored and tracked daily. Media coverage statistics are prepared on a monthly basis. N News Updates and Clipping Service: Stories related to the Township are emailed daily to Council and the Senior Management Team. Additionally, a media clippings library of Township related articles is maintained and stored for record keeping. POLICY In order to ensure a consistent and accurate message is being conveyed and to protect the integrity of the Township, the following media relations protocol is to be adhered to by Council and Staff. Corporate Communications serves as the primary contact for all media related matters. Council and Staff contacted directly by the media shall refer calls and inquires to Corporate Communications. With input from the appropriate SMT member or department, Corporate Communications will prepare briefing notes and arrange for the media to interview the Corporate or Staff spokesperson. For matters where media contact is anticipated, a spokesperson will be designated in advance and briefed on key messages. Township/Council Spokesperson(s) The Mayor is the primary spokesperson on all matters concerning the Township. If the Mayor is not available, the Deputy Mayor will be requested to speak on his behalf, and in absence of both the Mayor and the Deputy Mayor, the respective Ward Councillor will be requested to speak on the Mayor's behalf. Corporate/Staff Spokesperson(s) The Chief Administrative Officer may act as the spokesperson for the Corporation or the CAO's Office may delegate responsibility on specific matters to the appropriate Senior Manager. Page 7 of 279 Page 2 of 3 4.g) Robin Dunn, CAO, re: Education or training of members (... Media Releases Media releases and related background fact sheets provide information to targeted media pertaining to Corporate initiatives and actions. They also provide an opportunity to deliver key messages that explain the Township's services and activities to residents and stakeholders. Media releases are prepared by Corporate Communications with input from the Senior Management Team. PROCEDURE 1. Corporate Communications acts as the liaison between the Township and media. All media related calls are to be directed to Corporate Communications. 2. Corporate Communications will make all necessary arrangements for the media to speak with the designated spokesperson(s). 3. Corporate Communications will support the designated spokesperson(s) by providing briefing notes, communications messages and any other required information materials. Council and SMT will be provided with the supporting materials prepared and details of the interview for reference. 4. All media releases, PSAs and media advisories are prepared and distributed by Corporate Communications, in conjunction with the appropriate Senior Manager. The media related correspondence will identify Corporate Communications as the media contact and the contact information for the respective Senior Manager, should further information be required. 5. If misunderstandings of Corporate decisions or actions arise in the media, Corporate Communications, when deemed appropriate, will assist in developing a response by preparing key messages to clarify and communicate the Corporation's position. RESPONSIBILITIES The CAD's Office has overall responsibility to manage and monitor compliance to this policy through ongoing liaison with Council and the Senior Management Team. Page 8 of 279 Page 3 of 3 5.a) Minutes of Heritage Committee meeting held on Monday, A... (9;;', of xAnte Proud Heritage, Ex -citing Future Monday, April 20, 2015 The Township of Oro-Medonte Heritage Committee Meeting Minutes Robinson Room Time: 6:03 p.m. Present: Councillor Scott Jermey, Chair Councillor John Crawford, Vice -Chair Mayor H.S. Hughes Ruth Fountain Dorothy Moore Kayla Thibeault Lynda Whiston, left at 7:07 p.m. Regrets: Trudy O'Donnell Staff: Roz Llewellyn, Coordinator, Community Recreation; Marie Brissette, Coordinator, Corporate Services Also Present: Janie Cooper Wilson, Don Ross'' 1. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. HC150420-1' Moved by Fountain, Seconded by;Thibeault It is recommended that the ager 2015 be received and adopted. eritage Committee meeting of Monday, April 20, 2. Disclosure of Pecuniary interest: None disclosed. 3. Adoption of Minutes of Previous Meeting: Carried. a) Minutes of the Heritage Committee meeting held on Monday, March 9, 2015. Motion No. HC150420-2 Moved by Moore, Seconded by Fountain It is recommended that the draft minutes of the Heritage Committee meeting held on Monday, March 9, 2015 be received and adopted as printed and circulated. Carried. Page 1 of 5 Page 9 of 279 5.a) Minutes of Heritage Committee meeting held on Monday, A... Heritage Committee Minutes — Monday, April 20, 2015. 4. Deputations: None. 5. Communications: a) Update from the Oro African Methodist Episcopal Church Building Task Force. Motion No. HC150420-3 Moved by Thibeault, Seconded by Moore It is recommended that the verbal information presented by Mayor H.S. Hughes, Councillor Jermey and Roz Llewellyn, Coordinator, Community Recreation Coordinator, re: Oro African Methodist Episcopal Church Building be received. b) Update from the Oro African Methodist Episcopal Church Fundraising and Celebration Task Force. Carried. Motion No. HC150420-4 Moved by Fountain, Seconded by Whiston It is recommended that verbal information presented by Mayor H.S. Hughes, Councillor Jermey and Roz,Llewellyn, Coordinator, Community Recreation Coordinator, re: Oro African Methodist Episcopal Church Fundraising and Celebration be received. Page 10 of 279 Carried. Page 2 of 5 5.a) Minutes of Heritage Committee meeting held on Monday, A... Heritage Committee Minutes — Monday, April 20, 2015. c) Roz Llewellyn, Coordinator, Community Recreation, correspondence dated February 17, 2015 from Don Ross, Founder and Chair, Orillia Museum of Art and History re: Celebration of the 400th Anniversary of Samuel de Champlain in Oro-Medonte Re- instating a Commemorative Plaque (from Heritage Committee Meeting on Monday, March 9, 2015). Motion No. HC150420-5 Moved by Moore, Seconded by Fountain It is recommended That the correspondence dated February 17, 2015 and information presented by Don Ross, Founder and Chair, Orillia Museum of Art and History re: Celebration of the 400th Anniversary of Samuel de Champlain in Oro-Medonte Re -instating a Commemorative Plaque (from Heritage Committee Meeting on Monday, March 9,2015) be received. And Whereas Council of the Township of Oro-Medonte, at its March 25, 2015 Council meeting, passed Motion No. C150325-8 which reads: "1. That Council of the Township of Oro-Medonte apply to the Ontario Heritage Trust to erect a Commemorative Plaquefor the Celebration of the 400th Anniversary of Samuel de Champlain. 2. And That the Orillia Chamber of Commerce be advised of Council's application and request that the Orillia Chamber of Commerce provide letters of support for the Township's and Orillia Museum of Art and History's application." And Whereas upon investigation to apply, eachapplicant is to contribute a minimum of $5,000 to their project in addition to providing in-kind support. And Whereas Council has recently adopted the Township's 2015 budget which does not include an allocation towards a commemorative plaque. Now therefore be it resolved that the Heritage Committee recommends to Council that, based on the additional financial information received, that the Province be petitioned to re- instate the plaque as originally commissioned and installed by the Province. And that the applicable parties be advised, under the Mayor's signature. Carried. Page 3 of 5 Page 11 of 279 5.a) Minutes of Heritage Committee meeting held on Monday, A... Heritage Committee Minutes — Monday, April 20, 2015. d) Mayor H.S. Hughes, re: Thompson House. Motion No. HC150420-6 Moved by Thibeault, Seconded by Moore It is recommended 1. That the verbal information presented by Mayor H.S. Hughes and Councillor Jermey, re: Thompson House be received. Carried. e) Correspondence received April 1, 2015, re: Springwater Heritage Committee Presents: One Room School Houses, June 23, 2015, Township Of Springwater Administration Centre, 2231 Nursery Road, Minesing, 6:30 p.m. Motion No. HC150420-7 Moved by Thibeault, Seconded by Fountain It is recommended that the correspondence received April 1, 2015, re: Springwater Heritage Committee Presents: One Room School Houses, June 23, 2015, Township of Springwater Administration Centre, 2231 Nursery Road, Minesing, 6:30 p.m. be received. Carried. f) The Quarterly Newsletter of the Simcoe County Historical Association, Vol. 43, No. 1, Spring 2015. Motion No. HC150420-8 Moved by Moore, Seconded by Fountain It is recommended that The Quarterly Newsletter of the Simcoe County Historical Association, Vol. 43, No. 1, Spring 2015 be received. Carried. Page 4 of 5 Page 12 of 279 5.a) Minutes of Heritage Committee meeting held on Monday, A... Heritage Committee Minutes — Monday, April 20, 2015. g) The Quarterly Publication of the Community Heritage Ontario News, Winter 2015. Motion No. HC150420-9 Moved by Thibeault, Seconded by Moore It recommended that The Quarterly Publication of the Community Heritage Ontario News, Winter 2015 be received. 6. Next Meeting Date: Monday, May 25, 2015 at 6:00 p.m. 7. Adjournment: a) Motion to Adjourn. Motion No. HC150420-10 Moved by Moore, Seconded by Fountain It is recommended that we do now adjourn at 7:34 p.m. Carried. Carried. Councillor Jermey, Chair Marie Brissette, Coordinator, Corporate Services Page 13 of 279 Page 5 of 5 5.b) Minutes of Council meeting held on Wednesday, April 22,... Proud Heritage, Exciting Future Wednesday, April 22, 2015 The Township of Oro-Medonte Council Meeting Minutes Council Chambers 2014-2018 Council Present: Mayor H.S. Hughes (arrived @ 7:05 p.m.) Deputy Mayor Ralph Hough Councillor Barbara Coutanche Councillor Scott Macpherson Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Time: 5:30 p.m. Staff Robin Dunn, Chief Administrative Ofcer;; Doug Irwin, Director, Corporate Present: Services/Clerk; Andric Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Recreation and CommunityServi`c"e's, Curtis Shelswell, Chief Municipal Law Enforcement Officer; Janette Teeter, Supervisor, Clerk's Services,/Depu'ty' Clerk; Also Present: Michael Charendoff,�Darren Parberry, Klaus Kuch, Wendy Parkinson, Sheila Craig, Anne'H'all'Springle,'Hedley Parsons, Lorraine Parsons, Sue Roehner, Amanda;& Al Sinclai�r, Ed�Wiebe, Allan & Linda Baker, C.J. �ancourt�, Edna Caldwell, Ann"Budge 1. Call to Order - Private 'Prayer/Moment of Reflection: In the absence of Mayor H.S.H'ughes, Deputy Mayor Hough assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. Page 1 of 23 Page 14 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C150422-1 Moved by Jermey, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, April 22, 2015 be received and adopted. 3. Disclosure of Pecuniary Interest: Carried. Councillor Crawford declared a pecuniary interest on two of the requests within Item 10d) Shawn Binns, Director, Recreation and Community Services, re: 2015 Grants & Subsidy Requests Budget Allocation as he is a Director and the 2nd Vice President of the Oro Agricultural Society and a Trustee of the Oro Station Hall, his name is registered on the deed. Councillor Crawford left the Chambers during the discussion and the table for the vote and did not participate in the discussion or vote on the matters of the Oro Agricultural Society or the Oro Station Hall. Councillor Jermey declared a pecuniary interest on two of the requests within Item 10d) Shawn Binns, Director, Recreation and Community Services, re: 2015 Grants & Subsidy Requests Budget Allocation as he is a member and exhibits cattle at both Coldwater Agricultural Society and Oro Agricultural Society fairs and receives a cheque from both Agricultural Society's for showing cattle. Councillor Jermey left the Chambers during the discussion and the table for the vote and did not participate in the discussion or vote on the matters of the Coldwater Agricultural Society or Oro Agricultural Society. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C150422-2 Moved by Hall, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 5:33 p.m. to discuss • solicitor -client privilege (By -Law No. 2014-111); • litigation affecting the municipality (Plan 993, Lots 11, 23, 33, 41, 51, 59, 76 & 77 (Orillia)). Carried. Page 2 of 23 Page 15 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. b) Motion to Rise and Report. Motion No. C150422-3 Moved by Crawford, Seconded by Jermey Be it resolved that we do now Rise at 6:26 p.m. and Recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4 c) Andria Leigh, Director, Development Services re: Solicitor -client privilege (By -Law No. 2014-111). d) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Plan 993, Lots 11, 23, 33, 41, 51, 59, 76 & 77 (Orillia)). Carried. c) Andria Leigh, Director, Development Services re: Solicitor -client privilege (By -Law No. 2014-111). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives. Motion No. C150422-4 Moved by Hall, Seconded by Macpherson Be it resolved 1. That the confidential verbal information presented by Andria Leigh, Director, Development Services re: Solicitor -client privilege (By -Law No. 2014-111) be received. 2. And That staff proceed as outlined. Carried. d) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Plan 993, Lots 11, 23, 33, 41, 51, 59, 76 & 77 (Orillia)). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives. Motion No. C150422-5 Moved by Jermey, Seconded by Crawford Be it resolved that the confidential verbal information presented by Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Plan 993, Lots 11, 23, 33, 41, 51, 59, 76 & 77 (Orillia)) be received. Carried. Page 3 of 23 Page 16 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. Mayor H.S. Hughes assumed the Chair. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, April 8, 2015. Motion No. C150422-6 Moved by Crawford, Seconded by Jermey Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 8, 2015 be received and adopted as printed and circulated. b) Minutes of Special Council meeting held on Wednesday, April 15. 2015. Motion No. C150422-7 Moved by Hall, Seconded by Coutanche Carried. Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, April 15, 2015 be received and adopted as printed and circulated. 6. Recognition of Achievements: a) Walkerton Clean Water Centre (WCWC),Certificates of Achievement, Standard of Care - Safe Drinking Water Act Course for Maegan Drake, Michelle Jakobi, Fred MacGregor, Glenn Melton, Chad Robinson, Pam Silk, Gary Watson, Jerry Ball, Lisa McNiven, Doug Irwin, Janette Teeter, Mayor H.S. Hughes, Deputy Mayor Hough, Councillors Coutanche, Macpherson, Hall, Crawford and Jeremy. Carried. Motion No. C150422-8 Moved by Jermey, Seconded.by Crawford Be it resolved 1. That the certificates presented to Mayor H.S. Hughes, Deputy Mayor Hough and Councillors Coutanche, Macpherson, Hall, Crawford and Jeremy be received. 2. And that Maegan Drake, Michelle Jakobi, Fred MacGregor, Glenn Melton, Chad Robinson, Pam Silk, Gary Watson, Jerry Ball, Lisa McNiven, Doug Irwin and Janette Teeter be recognized, under the Mayor's signature, for receiving the Standard of Care - Safe Drinking Water Act Course certificate from the Walkerton Clean Water Centre (WCWC). Carried. Page 4 of 23 Page 17 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. 7. Public Meetings: None. 8. Deputations: a) Darren Parberry, Metis Transportation Ltd. re: Update of Transit Survey Results and Request to Commence to Bring Transit to Municipality. Motion No. C150422-9 Moved by Hall, Seconded by Coutanche Be it resolved 1. That the correspondence dated February. 12, 2015 and presented by Darren Parberry, Metis Transportation Ltd. re: Update of Transit Survey Results and Request to Commence to Bring Transit to Municipality be received. 2. That the Council of the Township of Oro-Medonte, per Motion No. 130522-14, reiterates its support of the initiative of Metis Transportation Ltd. 3. That the Council of the Township of Oro-Medonte supports Metis Transportation Ltd.'s request to commence to bring transit to the Township, at no cost to the Township. 4. And That the applicant be advised of Council's decision under the Mayor's signature. Carried. 9. Identification From the Public of an Agenda Item of Interest: Page 5 of 23 Page 18 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. 10. Reports of Municipal Officers: a) Report No. FI2015-11, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: JDL Finance Request for Waiving of Outstanding Engineering Costs Related to Tera-Moda Development [deferred from April 8, 2015 meeting]. Council consented to permit Mike Charendoff, JDL Finance, to speak on the matter. Motion No. C150422-10 Moved by Crawford, Seconded by Jermey Whereas Council deferred Motion No. C150408-15', which reads: "Be it resolved 1. That the correspondence dated March 23, 2015 and presented by Mike Charendoff, JDL Finance re: Request to Waive Invoices Related to Terra-Moda be received. 2. That the said request be denied. 3. And That the applicant be notified of Council's decision under the Director, Finance/Treasurer/Deputy CAO's signature." And Whereas Council directed staff to bring forward a report with background on the matter. Now therefore Be it resolved 1. That Report No. FI2015-11, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: JDL Finance Request forWaivin,g of Outstanding Engineering Costs Related to Tera-Moda Development be received and adopted. 2. That JDL Finance's request for the waiving of engineering costs related to the Tera- Moda development be denied 3. And that the applicant be advised of Council's decision under the Director, Finance/Treasurer/Deputy CAO's signature. Carried. Page 6 of 23 Page 19 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. b) Report No. FI2015-12, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts — March 31, 2015. Motion No. C150422-11 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That Report No. FI2015-12, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts — March 31, 2015 be received for information only. 2. And That the accounts for the month of March 2015 totalling $ 6,374,661.40 be received. Carried. c) Report No. RC2015-03, Shawn Binns, Director, Recreation and Community Services re: Proposed Amendments to Regulations Pertaining to Special Events Taking Place in the Township of Oro-Medonte. Council consented to permit Al Sinclair and Klaus Kuch to speak on the matter. Motion No. C150422-12 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Report No. RC2015-03, Shawn Binns, Director, Recreation and Community Services re: Proposed Amendments to Regulations Pertaining to Special Events Taking Place in the Township of Oro-Medonte be received and adopted. 2. That the recommendations contained within Report No. RC2015-03, be approved. 3. That staff bring forward the proposed amendments to the regulations for Council's consideration. 4. That the CAO be authorized execute an agreement with Burl's Creek Event Grounds articulating the Township expectations as outlined in Report No. RC2015-03. Carried. Page 7 of 23 Page 20 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. d) Shawn Binns, Director, Recreation and Community Services re: 2015 Grants and Subsidy Requests Budget Allocation. Councillor Crawford declared a pecuniary interest on two of the requests within Item 10d) Shawn Binns, Director, Recreation and Community Services, re: 2015 Grants & Subsidy Requests Budget Allocation as he is a Director and the 2nd Vice President of the Oro Agricultural Society and a Trustee of the Oro Station Hall, his name is registered on the deed. Councillor Crawford left the Chambers during the discussion and the table for the vote and did not participate in the discussion or vote on the matters of the Oro Agricultural Society or the Oro Station Hall. Councillor Jermey declared a pecuniary interest on two of the requests within Item 10d) Shawn Binns, Director, Recreation and Community Services, re: 2015 Grants & Subsidy Requests Budget Allocation as he is a member and exhibits cattle at both Coldwater Agricultural Society and Oro Agricultural Society fairs and receives a cheque from both Agricultural Society's for showing cattle. Councillor Jermey left the Chambers during the discussion and the table for the vote and did not participate in the discussion or vote on the matters of the Coldwater Agricultural Society or Oro Agricultural Society. Motion No. C150422-13 Moved by Crawford, Seconded by Jerme Be it resolved 1. That the correspondence presented by Shawn Binns, Director, Recreation and Community Services, re: 2015 Grants & Subsidies Requests Budget Allocation be received. 2. That the 2015 Grant Requests be approved in the following amounts: User Group Amount Approved Coldwater & District Agricultural Society Separate motion Coldwater Canadiana Heritage Museum 350.00 Copeland Forest Friends Assoc. Separate motion for subsidy request Crime Stoppers 200.00 Information Orillia Nil Oro Agricultural Society 2 Separate motions (grant & subsidy) Oro Horticultural Society 2,500.00 Oro Station Community Hall Separate motion Rugby Community Hall 2,500.00 Shanty Bay Firefighters Separate motion for subsidy request Telecare Orillia Distress Line 500.00 Vivek Burhanpurkar Separate motion 3. And That the applicants be notified of Council's decision under the Mayor's signature. Carried. Page 8 of 23 Page 21 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. Motion No. C150422-14 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the 2015 Grant Request from Coldwater & District Agricultural Society be approved in the amount of $200.00. 2. And That the applicant be notified of Council's decision under the Mayor's signature. Carried. Motion No. C150422-15 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the 2015 Grant Request from Oro Agricultural Society be approved in the amount of $500.00. 2. And That the applicant be notified of Council's decision under the Mayor's signature. Motion No. C150422-16 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the request from the Oro Agricultural'. Society for a 2015 subsidy be approved in the amount of $1,596.00 for the use of the Old Town Hall for monthly meetings. 2. And That the applicant be notified of Council's decision under the Director, Recreation & Community Services' signature. Carried. Motion No. C150422-17 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the Oro-Medonte Horticultural Society 2015 subsidy request be approved in the amount of $1,629.63 for the use of the Edgar Hall, Banquet Hall, Community Centre Meeting Room, Old Town Hall and Trinity Church. 2. And That the applicant be notified of Council's decision under the Director, Recreation & Community Services' signature. Carried. Carried. Page 9 of 23 Page 22 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. Motion No. C150422-18 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the 2015 Grant Request from Oro Station Hall be approved in the amount of $2,500.00. 2. And That the applicant be notified of Council's decision under the Mayor's signature. Carried. Motion No. C150422-19 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the Copeland Forest Friends Assoc.2015 subsidy request be approved in the amount of $560.00 for the use of the Carley Hall. 2. And That the applicant be notified of Council's decision under the Director, Recreation & Community Services' signature. Motion No. C150422-20 Moved by Macpherson, Seconded by Coutanche Be it resolved Carried. 1. That the Shanty Bay Firefighters 2015 subsidy request be approved in the amount of $306.00 for the use of the Shanty Bay Ball Diamond. 2. And That the applicant be notified of Council's decision under the Director, Recreation & Cornmunity Services' signature. Motion No. C150422-21 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the 2015 grant request from Vivek Burnhanpurkar for Maya Burnhanpurkar be denied in accordance with Township Policy. 2. And That the applicant be notified accordingly and provided a copy of the Township's Policy under the Clerk's signature. Carried. Carried. Page 10 of 23 Page 23 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. e) Report No. DS2015-35, Andria Leigh, Director, Development Services re: Site Plan Agreement (F Barci Holdings), 2014 -SPA -19, Lot 7, Plan 51 M-881, 13 Warbler Way [Refer to Items 15b) and k)]. Motion No. C150422-22 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That Report No. DS2015-035, Andria Leigh, Director, Development Services re: Site Plan Agreement (F Barci Holdings), 2014 -SPA -19, Lot 7, Plan 51M-881, 13 Warbler Way be received and adopted. 2. That the Township of Oro-Medonte enters into a Site Plan Agreement with F. Barci Holdings Inc. to permit the construction of a single detached dwelling. 3. That the appropriate by-laws for the Site Plan Agreement and to Remove the Holding Provision applying to the lands described as Lot 7, Plan 51 M-881, 13 Warbler Way be brought forward for Council's consideration. 4. And that the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. f) Report No. DS2015-36 Andria Leigh, Director, Development Services re: Pre -Servicing Agreement Braestone (Phase 1A) [Refer to Item 151)]. Motion No. C150422 -23H Moved by Jermey, Seconded by Crawford Be it resolved 1. That Report No. DS2015-36, Andria Leigh, Director, Development Services re: Pre - i Braestone Development Corporation (Phase 1A) be received and adopted. 2. That the Township of Oro-Medonte enters into a Pre -Servicing Agreement with Braestone Development Corporation. 3. That the appropriate by-law be brought forward for Council's consideration. 4. And That the owner be notified of Council's decision under the Director, Development Services' signature. Carried. Page 11 of 23 Page 24 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. g) Report No. CS2015-09, Doug Irwin, Director, Corporate Services/Clerk re: Draft Refreshment Stand By -Law [Refer to Item 15a)]. Motion No. C150422-24 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That Report No. CS2015-09, Doug Irwin, Director, Corporate Services/Clerk re: Draft Refreshment Stand By -Law be received and adopted. 2. That the recommendations outlined in Report No. CS2015-09 be approved. 3. That the draft by-law No. 2015-063 be brought forward for Council's consideration. 4. And That any applicable applicants be notified of Council's decision under the Chief Municipal Law Enforcement Officer's signature. Carried. Motion No. C150422-25 Moved by Hall, Seconded by Macpherson Be it resolved that Rule 3.7 of Procedural By-law No. 2014-194 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 10:00 p.m. Carried. Page 12 of 23 Page 25 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. 11. Reports of Members of Council: a) Mayor H.S. Hughes, re: 2015 Budget Allocations for • Orillia & Area Physician Recruitment & Retention Committee, • Barrie Area Physician Recruitment, • Ontario's Lake Country, • Oro-Medonte Chamber of Commerce. Motion No. C150422-26 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the verbal information presented by Mayor H.S. Hughes re: 2015 Budget Allocations for Orillia & Area Physician Recruitment & Retention Committee and Barrie Area Physician Recruitment be received. 2. That the Township of Oro-Medonte approve a funding request to the Orillia & Area Physician Recruitment & Retention Committee in the amount of $8,000.00. 3. That the Township of Oro-Medonte approve a funding request to the Barrie Area Physician Recruitment in the amount of $8,000.00. 4. And that the applicants be advised of Council's decision under the Mayor's signature. Carried. Recorded Vote Requested by Councillor Crawford Councillor Crawford Nay Councillor Hall Yea Deputy Mayor Hough Yea Councillor Jermey Yea Councillor Macpherson Yea Councillor Coutanche Nay Mayor H.S. Hughes Yea Motion No. C150422-27 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the verbal information presented by Mayor H.S. Hughes re: 2015 Budget Allocations for Ontario's Lake Country be received. 2. That Council support the funding commitment for the remaining three years subject to the submission and acceptance of an annual business performance summary and budget in future years. 3. And That Ontario's Lake Country be notified of Council's decision under the Mayor's signature. Carried. Page 13 of 23 Page 26 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. Motion No. C150422-28 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the verbal information presented by Mayor H.S. Hughes re: 2015 Budget Allocations for Oro-Medonte Chamber of Commerce be received. 2. That 2015 funding will be advanced contingent on Council's receipt and acceptance of an updated Business/Strategic Plan. 3. That an annual business performance summary and budget be submitted in future years. 4. And that the Oro-Medonte Chamber of Commerce be notified of Council's decision under the Mayor's signature. b) Mayor H.S. Hughes re: County Road 22 Update. Council consented to permit Terry Ruffell and Helen Macrae to speak on the matter. Motion No. C150422-29 Moved by Macpherson, Seconded by Coutanche Carried. Be it resolved 1. That the verbal information presented by Mayor H.S. Hughes re: County Road 22 Update be received. 2. And That correspondence be forwarded to the Warden of Simcoe County under the Mayor's signature. Carried. Page 14 of 23 Page 27 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. c) Councillor Macpherson re: Accessibility Advisory Committee Appointments. Motion No. C150422-30 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the verbal information presented by Councillor Macpherson re: Accessibility Advisory Committee Appointments be received. 2. That the following are appointed to the Accessibility Advisory Committee for the 2014-2018 term: • Doug Humphries; • Kristi McKechnie; and • Christina Sanford. 3. That the appropriate by-law be brought forward for Council's consideration. 4. And That the applicants be advised of Council's decision under the Mayor's signature. Carried. d) Councillor Jeremy, Chair, Heritage Committee, correspondence dated February 17, 2015 from Don Ross, Founder and Chair, Orillia Museum of Art and History re: Celebration of the 400th Anniversary of Samuel de Champlain in Oro-Medonte Re- instating a Commemorative Plaque (from Heritage Committee Meeting on Monday, March 9 and Monday, April 20, 2015). Motion No. C150422-31 Moved by Coutanche, Seconded by Macpherson Be it resolved That the correspondence dated March 31, 2015 and verbal information presented by Councillor Jermey, Chair, Heritage Committee re: Celebration of the 400th Anniversary of Samuel de Champlain in Oro-Medonte Re -instating a Commemorative Plaque be received. And Whereas Council of the Township of Oro-Medonte, at its March 25, 2015 Council meeting, passed Motion No. C150325-8 which reads: "Be it resolved 1. That Council of the Township of Oro-Medonte apply to the Ontario Heritage Trust to erect a Commemorative Plaque for the Celebration of the 400th Anniversary of Samuel de Champlain. 2. And That the Orillia Chamber of Commerce be advised of Council's application and request that the Orillia Chamber of Commerce provide letters of support for the Township's and Orillia Museum of Art and History's application." Page 15 of 23 Page 28 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. And Whereas upon investigation to apply, each applicant is to contribute a minimum of $5,000 to their project in addition to providing in-kind support. And Whereas Council has recently adopted the Township's 2015 budget which does not include an allocation towards a Commemorative Plaque. Now therefore be it resolved that Council supports the Heritage Committee recommendation that, based on the additional financial information received, that the Province be petitioned to re -instate the plaque as originally commissioned and installed by the Province. That the Township does not proceed with an application to erect a Commemorative Plaque for the Celebration of the 400th Anniversary of Samuel de Champlain. And that the applicable parties be advised, under the Mayor's signature. 12. Consent Agenda: a) Announcements of Interest to the Public: 1. Carley Community Hall, Pancake Breakfast, Saturday, April 25, 2015, 9 a.m. to 11 a.m. 396 Warminster Side Road (north of Horseshoe Valley Road between Lines 8 and 9). 2. Emergency Preparedness Week, May 3-9, 2015; Oro-Medonte Fire & Emergency Services Pancake Breakfasts at Stations, 1, 2, 3, 4 and 5; Saturday, May 9, 2015, 9:00am-12:00pm. 3. Township of Oro-Medonte, Street Sweeping Program, Scheduled Start: May 4, 2015. b) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on February 5, 2015. Staff Recommendation:. Receive. Carried. c) Correspondence dated March 30, 2015 from Bruce Stanton, Simcoe North MP, Assistant Deputy Chair of Committees of the Whole re: Township Application, Historic Sites Cost Sharing Program, Parks Canada. Staff Recommendation: Receive. d) Correspondence dated March 17, 2015 from Mario Sergio, Minister Responsible for Seniors Affairs re: Request to Proclaim June as "Seniors' Month". Staff Recommendation: Receive, Proclaim, Post on Township Website. e) Correspondence dated April 1, 2015 from Gayle Wood, Chief Administrative Officer, Nottawasaga Valley Conservation Authority re: NVCA 2015 Municipal Levy. Staff Recommendation: Receive. Page 16 of 23 Page 29 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. Motion No. C150422-32 Moved by Jermey, Seconded by Crawford Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Carley Community Hall, Pancake Breakfast, Saturday, April 25, 2015, 9 a.m. to 11 a.m. 396 Warminster Side Road (north of Horseshoe Valley Road between Lines 8 and 9). 2. Emergency Preparedness Week, May 3-9, 2015. 3. Township of Oro-Medonte, Street Sweeping Program, Scheduled Start: May 4, 2015. b) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on February 5, 2015. Received. c) Correspondence dated March 30,2015 from Bruce Stanton, Simcoe North MP, Assistant Deputy Chair of Committees of the Whole re: Township Application, Historic Sites Cost Sharing Program, Parks Canada. Received. d) Correspondence dated March 17, 2015 from Mario Sergio, Minister Responsible for Seniors Affairs re: Request to Proclaim June as "Seniors' Month". Received, Proclaimed, Posted on, Township Website. e) Correspondence dated April 1, 2015 from Gayle Wood, Chief Administrative Officer, Nottawasaga Valley Conservation Authority re: NVCA 2015 Municipal Levy. Received. Carried. Page 17 of 23 Page 30 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. 13. Communications: a) Correspondence dated March 31, 2015 from Chris Evans re: Request to Purchase Road Allowance called Paul Avenue. Motion No. C150422-33 Moved by Macpherson, Seconded by Coutanche Be it resolved that the correspondence dated March 31, 2015 from Chris Evans re: Request to Purchase Road Allowance called Paul Avenue be received and referred to staff for a report. Carried. b) Correspondence dated March 31, 2015 from Township of Essa re: Essa Challenge - Swing for Health Care, Thursday, June 4, 2015, Bear Creek Golf Club, 8545 County Rd. 56, Utopia. Motion No. C150422-34 Moved by Crawford, Seconded by Jermey Be it resolved that the correspondence dated March 31, 2015 from Township of Essa re: Essa Challenge - Swing for Health Care, Thursday, June 4, 2015, Bear Creek Golf Club, 8545 County Rd. 56, Utopia, be received. Carried. c) Correspondence received April 2, 2015 from Bert Duclos, Heritage Outreach Consultant, Culture Services Unit, Ministry of Tourism, Culture and Sport re: Cultural Heritage Conservation Workshop, Thursday, April 23, 2015, 5:00 p.m. -9:00 p.m. Midland Public Library, 320 King Street. Motion No. C150422-35 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the correspondence received April 2, 2015 from Bert Duclos, Heritage Outreach Consultant, Culture Services Unit, Ministry of Tourism, Culture and Sport re: Cultural Heritage Conservation Workshop, Thursday, April 23, 2015, 5:00 p.m. -9:00 p.m. Midland Public Library, 320 King Street be received. 2. That Councillors Crawford and Jeremey be authorized to attend. 3. And That the Clerk's Office RSVP accordingly. Carried. Page 18 of 23 Page 31 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. d) Correspondence dated April 15, 2015 from Ron LePage, Vice President, North Simcoe Muskoka District Labour Council re: Request to Proclaim Tuesday, April 28, 2015 as "Workers Day of Mourning" and Lowering of Flags. Motion No. C150422-36 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the correspondence dated April 15, 2015 from Ron LePage, Vice President, North Simcoe Muskoka District Labour Council re: Request to Proclaim Tuesday, April 28, 2015 as "Workers Day of Mourning" and Lowering of Flags be received. 2. That the proclamation request be approved in accordance with Township Policy and posted on the Township's website. 3. That the flag lowering request be approved and communicated in accordance with Township Policy. 4. And that the applicant.Council's decision under the Mayor's .nature. Carried. 14. Notice of Motions: None. 15. By -Laws: a) By -Law No. 2015-063: Being a By-law to License and to Regulate Refreshment Stands and to Repeal By-law No. 2013-126 (Refreshment Stand By-law). b) By -Law No. 2015-068: A By-law to Authorize the Execution of a Site Plan Control Agreement, between The. Corporation of the Township of Oro-Medonte and F. Barci Holdings Inc. described as lands as follows: Lot 7, Plan 51 M-881, as in 58568-0057 LT, Roll # 4346-010-012-42748, Township of Oro-Medonte, County of Simcoe. c) By -Law No. 2015-069: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Duncor Enterprises Inc., for Slurry Seal (Tender TES2015-01). d) By -Law No. 2015-070: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Dalton R. Lowe and Sons Construction Ltd. for Supplying, Hauling, Mixing and Piling of Winter Sand (Tender TES2015-02). Page 19 of 23 Page 32 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. e) By -Law No. 2015-071: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Da -Lee Dust Control for "Dark Journal" Virgin Oil (Tender TES2015-03). f) By -Law No. 2015-072: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and K.J. Beamish Construction Co. Ltd. for Hot Mix Paving (Tender TES2015-05). g) By -Law No. 2015-073: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers And to Repeal By -Law Nos. 2014-049, 204-088 and 2015-027. h) By -Law No. 2015-074: A By-law to Amend By-law No. 2012-181, A By-law to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Oro-Medonte. i) By -Law No. 2015-075: A By -Law to Amend By -Law, 2014-012, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). By -Law No. 2015-076: A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe (Draft Plan of Subdivision 2011 -SUB -02 [Owen Estates], Concession 14 South Part Lot 5, RP 51 R6537 Part 1 (Medonte), Township of Oro-Medonte. k) By -Law No. 2015-077: A By-law to remove the Holding symbol On lands described as follows: Lot 7, Plan 51 M-881, Township of Oro-Medonte, County of Simcoe, Roll # 4346-030-012-42748. J) 1) By -Law No. 2015-078: A By-law to Authorize the Execution of a Pre -Servicing Agreement with Braestone Development Corporation — Draft Plan of Subdivision (Phase 1A) for PCL 2-1 SEC 51—ORO-9; LT 3, CON 9, ORO, being the E % & W'/2; LT 2, CON 9, ORO, being the E1/2 &' W'/2 ; PT 1, 51 R-21804, except PT 1, 51 R- 28741; being all of PIN # 58532-0089 (LT), Township of Oro-Medonte, County of Simcoe. Motion No. C150422-37 Moved by Macpherson, Seconded by Coutanche Be it resolved that a) By -Law No. 2015-063: Being a By-law to License and to Regulate Refreshment Stands and to Repeal By-law No. 2013-126 (Refreshment Stand By-law), as amended to include setback restrictions on operating distances. Page 20 of 23 Page 33 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. b) By -Law No. 2015-068: By -Law No. 2015-068: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro- Medonte and F. Barci Holdings Inc. described as lands as follows: Lot 7, Plan 51 M- 881, as in 58568-0057 LT, Roll # 4346-010-012-42748, Township of Oro-Medonte, County of Simcoe. c) By -Law No. 2015-069: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Duncor Enterprises Inc., for Slurry Seal (Tender TES2015-01). d) By -Law No. 2015-070: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Dalton ,R. Lowe and Sons Construction Ltd. for Supplying, Hauling, Mixing and Piling of Winter Sand (Tender TES2015-02). e) By -Law No. 2015-071: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Da -Lee Dust Control for "Dark Journal" Virgin Oil (Tender TES2015-03). f) By -Law No. 2015-072: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro Medonte and K.J. Beamish Construction Co. Ltd. for Hot Mix Paving (Tender TES2015-03).. By -Law No. 2015-073: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers. And to Repeal By -Law Nos. 2014-049, 204-088 and 2015-027. g) h) By -Law No. 2015-074: A By-law to Amend By-law No. 2012-181, A By-law to Provide for Permit Parking on Highways and Other Designated _ _ Township of Oro-Medonte. i) By -Law No. 2015-075: A By -Law to Amend By -Law, 2014-012, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). j) By -Law No. 2015-076: A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe (Draft Plan of Subdivision 2011 -SUB -02 [Owen Estates], Concession 14 South Part Lot 5, RP 51 R6537 Part 1 (Medonte), Township of Oro-Medonte. k) By -Law No. 2015-077: By -Law No. 2015-077: A By-law to remove the Holding symbol On lands described as follows: Lot 7, Plan 51 M-881, Township of Oro- Medonte, County of Simcoe, Roll # 4346-030-012-42748 Page 21 of 23 Page 34 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. I) By -Law No. 2015-078: By -Law No. 2015-078: A By-law to Authorize the Execution of a Pre -Servicing Agreement with Braestone Development Corporation — Draft Plan of Subdivision (Phase 1) for PCL 2-1 SEC 51—ORO-9; LT 3, CON 9, ORO, being the E % & W'/z; LT 2, CON 9, ORO, being the E % & W 1/2 ; PT 1, 51 R-21804, except PT 1, 51R-28741; being all of PIN # 58532-0089 (LT), Township of Oro-Medonte, County of Simcoe. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. 16.Questions from the Public Clarifying an Agenda Item: 17.Closed Session Items (Unfinished Items) None. 18. Confirmation By -Law: a) By -Law No. 2015-067: Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, April 22, 2015. Carried. Motion No. C150422-38 Moved by Crawford, Seconded by Jermey Be it resolved that By -Law No. 2015-067: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, April 22, 2015 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 22 of 23 Page 35 of 279 5.b) Minutes of Council meeting held on Wednesday, April 22,... Council Meeting Minutes — Wednesday, April 22, 2015. 19. Adjournment: a) Motion to Adjourn. Motion No. C150422-39 Moved by Coutanche, Seconded by Macpherson Be it resolved that we do now adjourn at 10:10 p.m. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Carried. Page 23 of 23 Page 36 of 279 10.a) Peter Beacock, Trustee-Oro-Medonte & To: Mayor Hughes, Deputy Mayor Hough, Members of Council From: Peter Beacock, Trustee for Oro-Medonte and Springwater Townships Date: May 13, 2015 Subject: Update Council on SCDSB activities within the Township Background ,S(nQ 6'4 (&7 I am the elected Trustee representing Oro-Medonte and Springwater Townships with the English Public School Board in Simcoe County (SCDSB). I am in my 3r-4 year term. During my time on the board, I have been the Chair of the Program Standing Committee and the Bylaw Committee. I was elected as the Vice -Chair of the Board 3 times, and I am currently in my second year as the Chair of the Board. Each of these positions, both Chair and Vice -Chair, are for a 1 year term only. As there are a number of new Council Members that were elected in October, 2014, I thought it would be valuable to update council on school board initiatives within the township. Current Status One of the challenges that Ontario and many other provinces are facing is declining enrolment. Within the Simcoe County District School Board, there are areas of decline, areas with stable enrolment, and some areas with growth. As you are aware, south Barrie, Bradford and Alliston areas are all seeing growth within their schools. For the most part, Oro-Medonte will see stable enrolment over the next 10 years, based on board projections. The Board approved our Capital Plan on Wednesday March 25, 2015. We have received funds from the new consolidation funding for the New North Simcoe Secondary School and for a major addition/renovation at Barrie North. We are awaiting the call for the regular Capital Priorities Funding which should be requested by the Ministry of Education over the next few weeks. The attached pages are from a variety of reports, and indicate the capacity and enrolment numbers for the schools, the Capital Priorities Fist, French programming schools and other relevant information. The complete Capital Plan can be found on the board website. Respectfully Submitted by: Peter Beacock Page 37 of 279 6LZ Jo 8£ abed Simcoe County is comprised of 16 municipalities and two separated cities, with a population of 446,100 people. In June 2006, the province issued a new and substantive plan to better manage growth in the Greater Golden Horseshoe: the Growth Plan for the Greater Golden Horseshoe, The Growth Plan sets out a 25 year vision and integrated policies to curb urban sprawl and create livable neighborhoods and communities, while protecting valuable natural areas and water resources. In 2015/2016 Environmental Plans and the Growth Plan will be reviewed. Simcoe Area: A Strategic Vision for Growth builds on the award winning Growth Plan for the Greater Golden Horseshoe, 2006. It proposes a strategy for the Simcoe area including Simcoe County, the City of Barrie and the City of °dila and provides direction on managing growth that is occurring in this complex area governed by multiple municipal governments. SCDSB monitors all development applications and approval processes enabling the board to understand and predict population changes which will ultimately affect the short and long term school enrolment. Growth Plan Population Allocation to 2031: CP 2014 MUNICIPALITY 2011 CENSUS PROPOSED COUNTY OPA NO.1 Net Growth Proposed Mun cipa NI s wth Urban Nodes Barre 5,711 210,OoT 74,289 grill a5 , 41 000 10,414 rad ford West Gwilhlnibury 28077 50500 22,423 Collingw ad 19,24133,400 9 275 12,377 14,159 NIew Tecurnseth 30,234 56,00025,766 24 000 Midland 1 16,572 22,500 5928 Pe netan uishene 9,111 11,0001 1,889 Esuotai 1 269,532 424,4� 154,868 Other Munici ,allitles Ad ala-Toserantio 10 603 13,000 2,397 Clearview 13,734 19,700 5,966 Esse 18,505 21,500 2,995 22,9 4 linnisill 33,070 56,000 Ora-Medonte 20,078 27 000 6 922 Rernara Severn 9 275 12,377 13,0001 17,000 3 725 4,623, Springwater li 223 18,1 24 000 5,777 5 , Tay 9r736 11,400 1,664 Tiny 11,232 12,500 1268 , Wasaga :each 17,537 27,500 9,963 Subtotal otai r 174 379 443,911 242,6001 667,000 88 221 223,089 CD cij (D 1 cn (D CD CD 0_ 0 CD 90 -C3 =(/). 3 z, oo 6LZ JO 6£ abed Elementary Enrolment on October 31, 2014 Number of Students Enrolled on October 31 2014 oho I Aenttl P.S,. 11331cnoodiE, J SK 2 4 24 Total Total Students Students Enrolled Enrolled October October 31,, 2014 31, 2011. 237' 44 32 1 r4 1 en E Jqcnqfl 33 47H56 8 5 67 3 761 aii1 9H •596 1 ton UnlOn P. And Halter 411 Angus M rrls 6„ 74 24 7Q 7 63 271 3531 3t 5 33, , 26_32 23 371 124 71 312 4 3 h Sk4th P.8: 33 Afel, MIkJMck 811 P.S. C11nft P. 231 23' 46 !_ 32 3 7' ! 23 37 31 171 324 F. 1• 1 P.11, 02116 Oreheren Staiet Chea 11680014 CwMed CodfMon P s. 9 19 10 15 23 18 10 11 16 1 19 27 22 21 30 19 34 28_ 19.1 44 se Ts to 40 30 30 27 26 301 12 21 301 1 38 87 5/11 34 71 84 01___ 111L 43 3.1 1 11 75, 3 28 26 2 121 las 2601 278 436 362 829 428 2 2 ler P1 1 27 ,! 23 46 46 2 23 43 35 50 17 23 V 2 273 271 • 61 61 0 'Hal P$ 27 40 3 36 12 23t CWd9 He% 41 Eat re P, 17 27 0 34 23 31 r 25 1 33 3 262 mm KIn 54 IL A 41 34 43, $3» 43 7 353 49 66 1 • Woodi E 6f,, 48 44 43 41 I 821 44 62 46 52 7 leldcmst E.B. 56 6 52 57 4 56 forest HMI PS. Fred C. Cook RS. 35 48 41 31 66 I 43 24 1 47 47 351 5 26 I 40 34 1 S7H 3f 35 35 15 3 7 44 67 47 3 4.16 3 25 23 Gettele P,S, 1 43 37 50 44I eel es 1 46 38 , 457 448 Harriell Tadd PS. 47 67 41 48 46 47 51 40 36 80 13 490 470 HmsIWs Creek P8 67 55 97 95 33 78 55I 53 I 40 57 5 868 600 H t P. 95, 3 45 4 2 6 2 12 31 24 lig6s Meadows 6,6 HOn. Ead Roma P.S. 531 71 3 74 77 33 24 35 19 21 13 56 75 82 1 2 3 3 26 21 4 13 6 693 Htiran Pe* PS, Huron's Centennial ES. 94 50 13 34 54 18 33 46 16 26 38 16 41 55 17 17 341 36 46 60 1¢ 27 44 14 33 50' 2.5 31 55 2 10 13 1718 341 514 132 369 607' 1106 Park P4,46 56 41 62 46 41: 63 28 469 401 SIMON C6M1111 P4. 16 10' 16 14 20 16 1 220 16 Nobles Total number violinist* enrolled and attending school on October 31, 2014. 1 Ft 2 R. French Immersion 5 eF, 6 EF, 7 EF, 8 EF . biersted French SE . Special Eduollen (Learning Centres and CountyClesses) (_. Z ) .•...' -• 174 186 6LZ 10 Oti a6ed Elementary Enrolment on October 31, 2014 umbar of Stiudanfa EnmIINd rn 6aln6�r School J1( SI( 1 2 3 4 5 0 7 0 ., _ SE _ 1 FI ., -, 2 ,1F1 .. 5 EF 6 EF 7 EP 5 EP Tadqul S'ludent, Enrolled) October 31, 20142t, r Total. Moderns EnraNN'ed Octatuer 2013 E. 12183 24 24 3133 7 377"1 ,lahnaan 3teat 20 IKEemey 24 21 24 21 25(I 252 Basch P,5. 27 25 251 22 28' 41 27 24I 15' S 252 Lkr�tts (7nsi1 P.&. 54 52 45 53 40I 40 ' 27 50 31 351 22 I 484 404. 403 Myia_t7 P.S. 831 53 42 52 031 38 35 40 35I 42' 12 4 Mlrtpldalar Netgbta ' S5 12 51 1"5 75 73 56 46 6tt 02 I 17 II M1arc41memt P' 5. 32 35 21 45 34 40, 3S 211 381 9+15 347 ,14 tnaalno Canna)I P.S. 30i 35 52 54 55 ' S3 43 04 40 ' 44 5 I I eanel¢wue 3,S', 19 21 5 117 24 14 17 141 1136 Mlarallakt View E.S. 51 37 31 48 40 43 ; 421 31 35 34 3tt11 Srai 1 eel20 20 14 11 23 20 g2, 44 34 281 2 0 471' I r�Yoww4El P.S, g4 23J , 26 33' 30 311 25 +7 378 NM11fr40 E.S. 20 25 23 23 24 33 33 3 30 44 3 205 285 N085raaea0a 4 C P.S. 10 24 18 21 23 22 16 8 15 20 5 202 O BIay PP.S. 37 27 22 22 22' 10 1181 211 24 14 22 207' 20tt trohaad Parts P,3, 41 41 36 41 20 4 41 _ S7 35 40 48 S 444( 481'i 2'72 Pima Sher E.S. 20 14 37 28 26 25 I 20 20 32 25 Paaa1M14NIo&IP`.5, 117 21', 15 10 231 14 11 14 16 24 2' hall 19'1 Pcrlaga VIewP.S, 38' 82 51 47 20 401 36 41 38 17 455 433 Rams 'P,3. 15 18 21 20 15I 20' 211 26 21 16 T 237 Kama Park P,5, 38 45 31 21 415 47 25 35 255 23 20 28 28 47 35 28 23 5511 452 Shardy Eat, P.S,_ 12 15 11 23 14 11 10 16 22 24 2 172 170 Sir W l5fanr alar P;5'. 16 1.5 16 20 15 21'i 14 13 15' 23 1 171 188 Slalala 31faat P.S„, 35 35 37 45 411 18' 32 31 30 33 15 304 377 Sumrnrbme P.B. 36 38I 41 37 40 42 45 32 37 0, 413 433 Tee 11 S+reldn E,3. 31 341 411 0 411 453 Tecumea0l auuthC+�nlral F. 1 11 18 24 11 14 23 18' 21 17 27 5 158 201 Tanyfox E,3, 511 55' 50 54 55 44 44 45 51 63 21 545 662 Toaar lra Canttal P,5. 30 29 251 47 33 43 33 34 44' 40 a 367 412 Teltetalrrall Public Sclrcot 28 28 381 261 2 31x7 31 lttPd6 k•3 • 25 411 301 44 54 61 23 44 47 53 S 500 5f listenst 32 4 292 282 Mc our E,S. Male 22. 35 23 31 22 25 _ 92 30 17 2 82 315 224 4 55 44 54 52 55 20 813 W.H. DayE 45' 50 47 22'' 28 32, 44 15 95 42 35 31 21 27 W.R, Seat MiIal P,S, 24 44 35 41 33 32' 31 32 37 35 4 382 338 lNertntn8ler E,3, 25 20 21 21 20 15 10 18 17 15 4 lee Wentloa P.S. 28 24 7 1.2 23 2't 1 12 17 15 116 14 45' 61 41 82 Sa 48 898 028. l4laubauabana E.S. 10 S 8 10 $ 7 114I 4 e 17 0 103 1'01 WdW 113ey fl d E.S. 52 56 40 42 46 03 34 57 51 55' 119 535 520 W l90 w t euraling E.S, _ 871 71 08 65. 52 6S4 43 38 64 46' 4 674' 506' iNgsl E.S. 40' 30 371 54 43 38 43 2S 41 7 23 15 445 426 4hly easla Central P.B. 16' 27 1S 24 22 27 16 15 21' 20 5 215;' 221 TOTAL 3+.204 3,546 3,054 3,115 3,446 3,384 2,535 2,931 3,686 3,284 1, 06 376 403 487 489 310 250 30,2611' Nabs: Total number of students enrolled and Mending school on October 31, 2014. 1 Fl, 2 Fl F ench Immersion 5 EF, 8 EF, 7 EF, 6 EF. Extended French SE Spedal Educesffon (Leaming Centres and Count, Classes) 7J Crno vk pa x2 > 0 N co -n 01 TO 0) (D r -r (D 1 CO (D 0) O n 1 C cnrt CD (D O a 0 Po aa S l) CD 1 3 n 10.a) Peter Beacock, Trustee-Oro-Medonte & Springwater, Simc... REPORT NO. BF -I-1 JANUARY 7.2015 TO: The Chairperson and Members of the Business and Facilities Standing Committee FROM: Superintendent of Facility Services SUBJECT: 2114-2015 STUDENT ENROLMENT IT ON OCTOBER 3'I. 2014 1. Backuround Enrolment data is submitted to the Ministry of Education through the Ontario Student Information System (OnSIS). The ministry collects student and school information on three snapshot dates per year — October 31, March 31 and June 30. 2. Current Status This report shows the actual number of students who were enrolled at Simcoe County District School Board (SCDSB) schools on the October 31 count date. Elementary enrolment is detailed by school and by grade in APPENDIX A. Secondary enrolment including continuing education teaming centres is detailed in APPENDIX B. The chart below illustrates actual student enrolment reported on October 31 for the last five years. Total Enrolment 50,000 40,000 30,000 20,000 10,000 Enrolment on October 31st - Five Year History Total Number of Students 522,564 52,103 51,735 53,445 51,650 ■Learning Centres 410 EsSecondary 18,347 .Elementary 34,691 Oct 31, 2011 Oct 31, 2012 325 388 Oct 31, 2013 352 Total number of day school students enrolled and attending school on Octaber3l st. 34,827 Oct 31, 2014 326 16,063 35,261 3. Report Status This report is provided for information. Respectfully submitted by: John Dance Superintendent of Facility Services January 7, 2015 Page 41 of 279 i7 . •• •• • •••• School Utilization Summary: This chart indicates the school utilization for each school. There are a few portables used because enrolment and school capacity in some schools are not aligned. Ell n ry En men Ardtrea-Cumberland Be ch PS* Enrohna at Pr( tectio is to 2 0 25 OTG 4 2013 2014 2015 2016 2017 2018 2019 2020 2021 320 350 336 31 330 327 333 330 338 336 2022 2023 2024 2025 332 333 326 327 151 141 145 145 rethin PS 245 86 188 184 72 172 169 160 157 Idwater PS 337 303 299 28 342 327 33 332 322 325 Couchiching Heights PS 335 331 324 324 328 28 320 328 326 Haniett Todd PS 576 473 490 478 484 490 327 319 328 316 316 317 322 322 9 490 493 497 502 489 491 520 332 437 3 562 282 ions Oval PS 3 481 464 464 476 466 479 484 497 503 515 516 Manchmont PS Orchard Park PS Rama antral PS 305 347 344 336 390 482 446 436 236 6 341 336 336 322 335 326 I 324 r..438 438 432 - 425 435 .r1 433 435 436 210 Regent Park PS j.ghtergroNe PS Waminster ES Total 495 22 235 209 207 ' 199 196 1 188 187 I 185 I 181 510 482 551 ' 591 630 613 598 - 574 551 563 563 560 245 282 298 293 ' 291 296 296 296 CP 201f 173' 297 295 291 284 339 440 183 564 28 I 96 202 212 222 232 243 254 261 264 268 264 4103 4152 4161 4273 4229 4238 4198 4191 4219 4219 4161 11011 Pupils 0 r/Under Capacity 4 58 41 3 7 129 138 9 119 119 6 Boar ri ir`liilo LIttormitary Enrolment 35 X2D Plannalq Al li„ra Enrolmcott 4,161 'JILltilmaltron 101 S C had Nara e OTG 2014 # Of Pupils %Utilization # Of Portables In use ArdreaCumbei1and BeachPS 338 336 99% 1 Brechin PS 245 9 78% 0 Coldwater PS Couchicrin9 g Heights PS 337 303 299 331 1809 ei:i 1 /0 0 2 HanriettTeddI PS 576 490 8594 0 Lions Oval PS 463 464 100% Marchmont PS 305 344 11394 Orchard Park PS 390 446 114% 4 Rama Central PS 236 209 91 18011;0 0 Regent Park PS 510 551 Upter9ravePS 245 298 22% 2 a n ter ES 173 2022 117% 258 258 4176 4192 76 92 -0 (D CD w (D 0 0 0 1 0) (D (1:11 CO School Utilization Summary: This chart indicates the school utilization for each school. 6LZ 10 £17 e6ed Bo rr Wide Elementary Enrolment School Name 35,320 OTG 20'14 Planning Area Enr•o4ment; Of Pupils l.rlr."{aiIll t"Ilt: PI'l jl:,Cil l+ 10 2 .)2' 243 81 % 0 Forest Hill PS 409 588 Elements Enrolment ©TG 114 2013 2014 2015 2016 2017 2018 2019 2020 2021 2822 2823 2024 2025 East Oro PS 268 4 243 238 226 226 Shanty Bay PS 221 224 135% WR Best Memorial PS 222 Forrest Hill PS 409 576 598 617 616 603 587 580 560 543 538 Guthrie PS 406 449 457 458 448 443 440 427 422 419 411 415 413 Hillsdale ES 176 205 203 206 203 203 199 189 196 192' 196 195 1199 201 Huronia Centennial ES 412 507 514 514 519 520 526 520 531 525 MinesiIn! Central PS 363 469 490 492 491 484 487 462 452 442 447 446 447 Moonstone ES 95 136 141 140 82 90 86 82 82 82 82 82 82 Slh. Ba PS 170 161 146 '145 143 144 137" 140 141 144 144 WR Best Memorial PS immEgisizi348 343 345 347 348 346. 330 316 324 Total 2478 3099 3170 3172 3073 3058 3039 2990 2964 2937 2900 2883 2891 289'3 Pupils Over/Under Capacity 621 692 694 595 580 561 , :6 459 4051, 415 6LZ 10 £17 e6ed Bo rr Wide Elementary Enrolment School Name 35,320 OTG 20'14 Planning Area Enr•o4ment; Of Pupils 3170 % Utilization % Utili ation: 12$1°1, # Of Portables in use East Oro PS 268 243 81 % 0 Forest Hill PS 409 588 146% 7 Guthrie PS 406 45 ' 1 -li'++lisdale ES 176 203115 I 1 Huronia Centennial' ES Minesing Central PS 412 363 514 4 0 125%0 355' 4 1 oonstone ES 41 148° Shanty Bay PS 127 172 135% WR Best Memorial PS 222 352 159% 8 6LZ 40 it, abed ZLAVI,t«litlibUthitagi& The following chart represents the list of captal priorities that will be submitted to the Ministry of Education when requested and once approved by the Board. Priority Order 1 School Name Elm le DHS Capital Type of Construction Addition/Renovation Priorities Target 2016 2015 Estimated Cost $10,5 million Funding Source , Capital Priority Partnership Capital Planning Area North Secondary 2 Barrie North CI Program upgrades 2017 $15,4 million ,....., Proceeds of Disposition Capital Priority Barrie Secondary New East Allston Growth School 2017 $8.3 million Capital Priority Southwest Elementary 4 Rural Services Grawth Ado° m.. ton 2015 $5 million Capital Priority Central Elementary 5 Cameron Street PS (Collingwood) ' Odition/Renavation 2016 $3.5 million C:pi P ority Nlorthwest Elementary Stayner Cl Addition/Renovation 2018 $7.5 million Consolidation Capital Priority Northwest Secondary CP 2014 .11) -0 CD CD0" so 0 C) 2 (1) 0 CD 0- 0 Frj Cn CD 1 2.g • Priority 4: To align rural servicing infrastructure with student enrolment. Over the past five years, five rural elementary schools surrounding the City of Barrie have seen an increase in student enrolment. These schools do not have municipal water or sewage servicing, and are considered to have private servicing owned and operated by the board. The Ministry of the Environment is the authority having jurisdiction for the reasonable use guidelines of these private services. When regulations change the board is required to adhere to the new requirements. As a result, schools with fluctuating needs for portables are constantly under scrutiny which have resulted in the prohibition of increasing portables, and effectively responding to enrolment growth at these locations. In order to upgrade the private systems, an environmental review is required to evaluate the current design and performance of the septic systems as they relate to existing and future school populations. Preliminary findings indicates that capital upgrades and/or additional land purchases may be required to maintain the current student population and any growth. The infrastructure improvements are based upon new private servicing technologies and these would ultimately range in capital expenditures from $600,000 to $1.2 million for each site. W.R. Best PS received ministry funding to upgrade the private servicing and studies are underway to determine suitable options. Additional funds may be required based upon the study results. As a result in the significant capital requirements, the board would be requesting capital funding from the ministry to either approve infrastructure improvements at the schools, or to provide capital funding for additions on subject schools or neighbouring schools to house the students who could no longer be accommodated at the schools with private servicing. The schools involved in this capital priority request would be: Forest Hill PS, Guthrie PS, Minesing Central PS, Shanty Bay PS and W.R. Best PS. CP 2014 6LZ Jo 917 96ed CP 2014 iS3"P,4ri.;r4 i,'444";460 French Immersion Continued The following chart represents schools accommodat ng the French Immersion Program• School Community Strategy Utilized Date of Implementation Allston Union New Tecumseth Dual Track 2013 Goodfellow PS Innisfil Dual Track 2013 Mundys Bay PS Mdiand Dual Track 2013 Regent Park PS Orillia Dual Track 2013 Cameron Street PS Collingwood Divided Program Primary '. 2014/15 Admiral Collingvvcod ES Collingwood Divided Program Junior/Intermediate Currently Extended French 2017/18 Fl JRitkrr Worsley ES Wasaga Beach New Program Introduced 2014/15 Oakley Park PS Barrie New Program Introduced 2014/15 Forest Hill ES Springyvater Reallocate Feeder Schools 2014/15 Hillcrest PS Barrie Reallocate Feeder Schools 2014/15. Ferndale Woods ES Barrie Divided Program Primary 2015/16 Ardagh Bluffs PS Barrie Divided Program Junior/Intermediate Currently Extended French 2017/18 Ft JR/INT Bradford PS Bradford West Gvvillimbury Divide Program Primary 2015116 W.1-1. Day ES Bradford West Gvvillimbury Divide Program Junor/Ihtermedate Currently Extended French 2017/18 FI JR/IT Warnica PS Barrie Single Track 2015/16 *1‘ 3 0 -0 CD FIT Co 10)0 0 0 2 (1) 0 CD 0_ 0 reDl- 6LZ Jo Lti @Bed Holding Schools — Closed To Out OfArea Summary: This chart summarizes schools identified as holding schools for potential growth solutions. The schools designated as closed to out of area students are the result of holding school status, new schools, and schools reaching septic capacity. 2015/2016 Holding Holding At: Schools Holding For: 2015/2016 Schools Closed to Out of Area Students School: Reason for Closure East Oro PS .... -- Forest Hill PS Closed Septic Capacity Guthrie PS Hillsdale ES Huronla Centennial ES .... ._ — inesing Central P8 Moonstone ES ... Closed Septic Capacity .... Shanty Bay PS -- -- , WR Best Memorial PS Closed Septic Capacity 6LZ lo 817 abed School Accessibility Summary: The Accessibility For Ontarians With Disabilities Act requires all public buildings within the Province of Ontario to be fully accessible by 2025. Funding has been used from annual renewal and capital projects. All new schools are constructed to meet the requirements of the Act. The chart below indicates the accessibility status of the schools within the planning area. So ooName CP 2014` Is Accessible The accessibility symbol indicating the school is accessible does not necessarily mean that the building is fully accessible to the AODA or the Ontario Building Code. This symbol indicates that at least one entrance and washroom is accessible. Site Accesstb'le School Accessible Student Washrooms Staff Washrooms Special Washroom Needs East Oro PS Forest Fill PS Guthrie PS Hillsdale ES F‘ Huronia Centennial ES Minesing Central PS Moonstone ES Shanty Bay PS Wit Best PS t,u CP 2014` Is Accessible The accessibility symbol indicating the school is accessible does not necessarily mean that the building is fully accessible to the AODA or the Ontario Building Code. This symbol indicates that at least one entrance and washroom is accessible. CIF47,471"741.!166,4•;„:.,, School Utilization Summary: This chart indicates the school utilization for each school. There are no portables used because enrolment and school capacity are not aligned. Enroini. ail Projections to 2025 SecondarySecandaryEnrolment Twin Lakes SS New Orillia ss 2020 2021 2022 2023 2024 1038 992 992 981 928 1940 1897 1938 2005 2010 2038 2060 2084 2017 2039 2043 2009 Pupils Ow/Under Capacity 41 * Capacity is amended in 2016 opening New Orillia ss) Board Wide Secondary Enrol nt: 16,143 PIannnq kea Enrolment: 1,897 % Uti mation: 100% 6LZ 40 6.17 abed 6LZ Jo 09 abed School Utilization Summary: This chart indicates the school utilization for each school. There are a f�w portables used because enr Iment and school capacity in some of the schools are not aligned. me ra ** Capacity added in 2016 for new Barrie South ss, boundary review cuffently underway *** Capacity amended to Barrie North 2017 CP 2014 lide Secondary Enro nt: 16,143 Panning Area Enrolment: 6,031 Utilization: 100°Y [Bartle Central CI 1 04 703 64% 0 BanlaNarthSS Bear Creek SS Eastview SS Innisdale SS 1146 941 82% 6 1407 1248 1441 1401 1122 1545 138 19 0 4.4.ffle (D Cr) CO (D 0 0 H 0 Cl) (D 0 1 1(f 10_ 1 CD 0) 0 r, • z si) 20g 1 irolnient Projections to 202,5 Secondary Enrolment OTG 14 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2024 Barrie Central Cl* 1104 771 703 652 598 587 570 ' 565 580 594 619 657 655 654 Barrie North SS 1101 1054 941 958 946 964 971 970 1 977 942 1011 1015 1022 1056 Bear Creek SS 1407 1478 1441 1468 I 1491 1493 1599 1608 1712 1744 1718 1754 1776 1712 Eastview SS 1248 1440 1401 1373 1370 1318 1333 1291 1278 1297 1 1318 1355 1323 1288 innisdalle SS 1122 1614 1545 1603 1623 1681 1746 1784 1802 1 1868 1928 1675 1958 1972 South Barrie ss" 1005 r Tota i 5982 6357 6031 6054 6028 6043 6219 6219 6349 6445 6595 6757 6736 6682 Pupil's OvedUncler Capacity 375 49 72 145 -71 105 105 , 235 , 331 481 643 622 568 me ra ** Capacity added in 2016 for new Barrie South ss, boundary review cuffently underway *** Capacity amended to Barrie North 2017 CP 2014 lide Secondary Enro nt: 16,143 Panning Area Enrolment: 6,031 Utilization: 100°Y [Bartle Central CI 1 04 703 64% 0 BanlaNarthSS Bear Creek SS Eastview SS Innisdale SS 1146 941 82% 6 1407 1248 1441 1401 1122 1545 138 19 0 4.4.ffle (D Cr) CO (D 0 0 H 0 Cl) (D 0 1 1(f 10_ 1 CD 0) 0 r, • z si) 20g 10.b) Report No. F12015-13, Paul Gravelle, Director, Finance... Report Towjshofip Proud Heritage, Exciting Future Report No. FI 2015-13 To: Council Prepared By: Janice MacDonald Meeting Date: May 13, 2015 Subject: Statement of Accounts — April 30, 2015 Motion # Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only kJ It is recommended: 1. That Report No. FI 2015-13 be received for information only. 2. The accounts for the month of April 2015 totalling are received. $ 1,442,881.34 Background: Following is the statement of accounts for the month of April. Cheque Registers: Batch No. Date Amount AC00861 April 01, 2015 $ 371,461.38 AQ00601 April 08, 2015 $ 500.00 AC00862 April 08, 2015 $ 221,613.38 AC00863 April 15, 2015 $ 160,519.64 AO00602 April 20, 2015 $ 2,196.74 AC00864 April 22, 2015 $ 182,808.13 AQ00603 April 23, 2015 $ 15,703.10 AQ00604 April 27, 2015 $ 10,139.13 AC00865 April 29, 2015 $ 177,166.82 1,142,108.32 Department Report No. 2015-13 May 13, 2015 Page 1 of 3 Page 51 of 279 10.b) Report No. FI2015-13, Paul Gravelle, Director, Finance... Payroll: PR00919 April 04, 2015 $ 146,737.12 PR00918 April 18, 2015 $ 147,148.05 Credit Card Registers: AE00737 April 27, 2015 $ 3,767.02 AE00738 April 27, 2015 $ 56.50 AE00739 April 27, 2015 $ 146.90 AE00740 April 27, 2015 $ 138.40 AE00741 April 27, 2015 $ 1,280.38 AE00742 April 27, 2015 $ 365.67 AE00743 April 27, 2015 $ 917.85 AE00744 April 27, 2015 $ 215.13 Total: $ 293,885.17 $ 6,887.85 $ 1,442,881.34 Analysis: Not Applicable. Financial / Legal Implications / Risk Management: Not Applicable. Policies/Legislation: Not Applicable. Department Report No. 2015-13 May 13, 2015 Page 2 of 3 Page 52 of 279 10.b) Report No. F12015-13, Paul Gravelle, Director, Finance... Corporate Strategic Goals: Not Applicable. Consultations: Not Applicable. Attachments: Cheque Registers — under separate cover. Conclusion: That the accounts for the month of April are received. Respectfully submitted: LQ Janice acDonaid, Accounting Clerk SMT Approval / Comments: C.A.O. Approval / Comments: Department Report No. 2015-13 May 13, 2015 Page 3 of 3 Page 53 of 279 10.c) Curtis Shelswell, Chief Municipal Law Enforcement Offi... Verbal Matters (Section 12.3 of Township's Procedural By -Law No. 2014-194) CSS °� � lleato to Proud Heritage, Exciliug Future Name: Item Number/Name: Meeting Date: Motion No.: Type of Meeting: Curtis Shelswell, Chief Municipal Law Enforcement Officer 10c) Refreshment Stand Insurance Requirements at Special Events in 2015. 05 13 2015 C150513- 14 X Council Special Council Development Services Committee Accessibility Advisory Committee Heritage Committee Human Resources Committee The Chief Municipal Law Enforcement Officer provided clarification on the motion being considered by Council. 6/1/15 Page 54 of 279 10.d) Report No. CS2015-10, Doug Irwin, Director, Corporate ... Report jhlof Proud Heritage, Exciting Future Report No. CS2015-10 To: Council Prepared By: Harold Daynard Meeting Date: May 13, 2015 Subject: Administration Centre & Firehall Photocopier Leases Motion # Roll #: R.M.S. File #: Recommendation(s): Requires Action x For Information Only It is recommended: 1. That Report No. CS2015-10 be received and adopted. 2. That the provisions of the Purchasing and Tendering Procedures By-law No. 2004-112 be waived to allow the Township to enter into a lease agreement with Xerox, without requesting proposals for photocopier services 3. That staff be authorized to enter into a 60 month lease agreement with Xerox as outlined in Report No. CS2015-10. Background: Corporate Services and the I.T. division have worked to implement Iifecycles on Township technology. In 2009, Council adopted Report CS2009-036 which established the following Iifecycles. • Desktops — Lifecycle of 4 years • Laptops - Lifecycle of 4 years • Servers — Lifecycle of 5 years These Iifecycles have meant less downtime and more reliable service for Staff and Taxpayers. To be consistent with the Iifecycles established above, photocopier services have been leased at a term of 60 months or 5 years. The leasing of the four Township photocopiers have also been staggered allowing the Township of Oro-Medonte to enjoy new technology every 2.5 years. Corporate Services Report No. CS2015-10 May 13, 2015 Page 1 of 4 Page 55 of 279 10.d) Report No. CS2015-10, Doug Irwin, Director, Corporate ... The Township currently leases the following Xerox photocopiers and fax machines for the Administration Centre and Fire Headquarters. • Xerox 7775 — Admin photocopier (black and white, colour print and scan capability) • Xerox 7775 — Front photocopier (black and white, colour print and scan capability) • Xerox 7435 — Fire photocopier and Fax (black and white, colour print and scan capability) • Xerox 5325 — Admin Fax machine (sending and forwarding faxes electronically plus copies) Analysis: The Township's current lease on the Scanning software, Admin Photocopier and Fire Photocopier is outlined in the table below. The existing lease for the Scanning software, Admin Photocopier and Fire Photocopier was entered into in August 2010 and expires August 2015. Current System Current Situation ' Monthly`Cost Monthly Lease: WC 7435 / WC 7775 / SFS $1293.84 Xerox 7435: (Fire Photocopier & Fax) B/W cost -per -copy $0.0140 x 4096 copies $57.34 Xerox 7435: (Fire Photocopier & Fax) Colour cost -per -copy $0.00 x 375 copies $0.095 x 408 copies $38.76 Xerox 7775: (Admin Photocopier) B/W Cost -per -copy $0.0113 x 25,661 copies $289.97 Xerox 7775: (Admin Photocopier) Colour Cost -per -copy $0.00 x 600 copies $0.085 x 1900 copies $0.080 x 5206 copies $577.98 ScanFlowStore Portion of Annual Support $72.22 Total Monthly Cost: $2330.11 *Copy volumes based on 6 month average The Township has been approached by Xerox with a solution that would allow the Township to enhance its technology and reduce the monthly cost by replacing the scanning software, admin and fire photocopiers with newer models. The proposed solution is outlined in the table below. A Xerox 7835 would be brought in to replace the current Xerox 7345 Fire Photocopier. A Xerox C70 would then replace the Xerox 7775. eCopy would replace the ScanFlowStore scanning software. The proposed solution offers the following benefits: Admin Photocopier • Colour print charge reduced by over a cent • Colour print speed increase from 50 pages per minute to 70 • Black and white speed stays same at 75 pages per minute • Faster Processor and Memory Corporate Services Report No. CS2015-10 May 13, 2015 Page 2 of 4 Page 56 of 279 10.d) Report No. CS2015-10, Doug Irwin, Director, Corporate ... • Dual sided scanning on a single pass • Scanning is twice the speed • Stapling increases from 50 pages to 100 • Same high resolution printing • Better handling of various stock types Fire Photocopier • Colour print charge reduced • Black and White print charge reduced • Continued 35 pages per minute printing for all prints • Added three hole punch • Faster Processor and Memory Scanning Software • ScanFlowStore scanning software support is ending • A replacement software is needed to maintain advanced scanning options • eCopy software will be available on all 3 main photocopiers (2 Administration Centre and 1 Fire Headquarters) • Better Management interface • Advanced optical character recognition (OCR) • User friendly interface • Shows user errors before leaving machine saving time Proposed System ;Proposed Situation WC 7835 / WC C70 / eCopy Monthly Cost $1151.52 Monthly Lease: Xerox 7835: (Fire Photocopier & Fax) B/W cost -per -copy $0.011 x 4096 copies $45.06 Xerox 7835: (Fire Photocopier & Fax) Colour cost -per -copy $0.085 x 783 copies $66.56 Xerox C70: (Admin Photocopier) B/W Cost -per -copy $0.0125 x 25,661 copies $320.76 Xerox C70: (Admin Photocopier) Colour Cost -per -copy $0.069 x 7706 copies $531.71 eCopy Portion of Annual Support $121.75 Total Monthly Cost: $2237.36 Copy volumes based on 6 month average The standardization on the Xerox photocopiers has allowed a consistent, standardized experience for staff reducing training needs. I.T. is also very familiar with Xerox software and the driver setup and configuration reducing setup time. Maintenance, security, and accounting is predetermined from previous Xerox configurations allowing users to keep existing credentials across all machines. Xerox has also provided reliable and prompt service. It is recommended that the Township accept the proposal and enter into a 5 year lease for the Xerox 7835, Xerox C70 and eCopy scanning software. Corporate Services Report No. CS2015-10 May 13, 2015 Page 3 of 4 Page 57 of 279 10.d) Report No. CS2015-10, Doug Irwin, Director, Corporate ... Financial / Legal Implications / Risk Management: The estimated savings based on the Average Monthly Usage and Monthly Lease Payments are as follows: • Estimated monthly savings -- $ 92.75 • Estimated yearly savings -- $1113.00 Policies/Legislation: • Purchasing and Tendering Procedures By-law No. 2004-112 Corporate Strategic Goals: Financial Stewardship • To continue to improve value received in the expenditure of tax dollars as well as maintaining a financial position that is fiscally sound for the Township. Consultations: Director, Corporate Services/Clerk Attachments: None Conclusion: It is recommended that the provisions of the Purchasing and Tendering Procedures By- law be waived to allow the Township to enter into a 60 month (5 year) lease for the Xerox 7835, C70 photocopiers and eCopy scanning software. Respectfully submitted: Harold Daynard Manager, Information Technology SMT Ap •L oval / Commens: C.A.O. Approval / Comments: Corporate Services Report No. CS2015-10 May 13,2015 Page 4 of 4 Page 58 of 279 10.e) Report No. TES2015-05, Jerry Ball, Director, Transport... Report 'Township of Proud Heritage, Exciting Future Report No. TES2015-05 To: Council Meeting Prepared By: Jerry Ball Meeting Date: May 13, 2015 Subject: All way stop at Line 11 N and 15/16 Sideroad Motion # Roll #: R.M.S. Fite #: Recommendation(s): Requires Action) x I For Information Only It is recommended that: 1. Report No. TES 2015-05 be received and adopted. 2. THAT the existing intersection configuration remain as is. 3. AND THAT that the applicant be advised of Council's decision under the Director, Transportation & Environmental Services signature. Background: On September 18, 2014, Mr. Tim Crooks provided a community petition for an all way stop at Line 11 N and 15/16 Sideroad East and speed limit reduction to 60 km/hr within the school area (East Oro Public School). Subsequently, on October 1, 2014 Council passed a motion that the item be received and referred to staff for a report. Following Council's motion, C.C. Tatham & Associates Ltd. were directed to complete a review of the subject intersection as related to intersection control and the need for an all way stop. At present, the intersection is described as a 4 -leg intersection with stop control on Line 11 (the north and south legs), with no dedicated turn lanes. The speed limit on both roads is 50 km/hr through the intersection, although on 15/16 Sideroad (i.e. the through road) the speed limit increases to 80 km/hr approximately 285 meters to the west and 40 meters to the east of the intersection. East Oro Public school is also located approximately 200 metres south of the intersection, where a Community Safety Zone has been established, resulting in a reduced speed limit of 40 km/hr. Transportation & Environmental Services Report No. TES 2015-05 May 13, 2015 Page 1 of 3 Page 59 of 279 10.e) Report No. TES2015-05, Jerry Ball, Director, Transport... Analysis: C.C. Tatham & Associates Ltd. indicated that good slight lines are present along 15/16 Sideroad upon approach to the intersection and for vehicles entering or crossing the intersection from Line 11. Moreover, the consultant stated that Ministry of Transportation (MTO geometric design standards) sight distance requirements are met west and east along 15/16 Sideroad considering the straight and flat road alignment. The Ontario Traffic Manual Book 5 (OTM Book 5) outlines the criteria to warrant an all way stop and includes conditions related to traffic counts, vehicular volume split and collision occurrence. In June 2013, Township staff completed traffic counts which resulted in hourly estimated volumes of 10 to 40 vehicles (both directions) which does not satisfy the OTM Book 5 volume threshold for an all way stop. Upon completion of their review, C.C. Tatham & Associates have not recommended an all way stop. The traffic consultant further stated that an all way stop "may also exacerbate the issue and introduce unsafe operating conditions at the intersection." Financial / Legal Implications / Risk Management: None Policies/Legislation: Ontario Traffic Manual Book 5 Corporate Strategic Goals: Safe & Healthy Community Service Excellence External Relations Consultations: Township of Oro-Medonte- Lisa McNiven, Manager, Transportation Services C.C. Tatham & Associates Ltd.- Michael Cullip, P. Eng Attachments: C.C. Tatham & Associates Ltd.- Line 11 & Line 15/16 and Line 4 & Highland Drive Intersections, Review of Intersection Control, Letter Report dated November 26, 2014 Transportation & Environmental Services Report No. TES 2015-05 May 13, 2015 Page 2 of 3 Page 60 of 279 10.e) Report No. TES2015-05, Jerry Ball, Director, Transport... Conclusion: It is recommended that the applicant be advised of the findings reported by C.C. Tatham & Associates, which could not support the necessity for an all way stop at Line 11N and 15/16 Sideroad. Respectfully submitted: Jerry Ball Director, Transportation & Environmental Services SMT Approval / Comments: C.A.O. Approval / Comments: Transportation & Environmental Services Report No. TES 2015-05 May 13,2015 Page 3 of 3 Page 61 of 279 10.f) Report No. TES2015-06, Jerry Ball, Director, Transport... Report ejhiof Proud Heritage, Exciting Future Report No. TES2015-06 To: COUNCIL Council Meeting Prepared By: Jerry Ball Meeting Date: May 13, 2015 Subject: All way Stop at Highland Drive & Line 4 Motion # Roll #: R.M.S. File #: Recommendation(s): Requires Actions For Information Only It is recommended that: 1. Report No.TES 2015-06 be received and adopted. 2. THAT the intersection at Line 4 N and Highland Drive remain as is. 3. THAT Pedestrian Ahead warning & Playground Ahead warning signs be installed along Line 4 N. 4. AND THAT the HVPOA be advised of Council's decision under the Director, Transportation & Environmental Services signature. Background: During a regular meeting of Council on October 8, 2014, under items related to Reports of Members of Council, Councillor Coutanche raised a community concern related to traffic calming initiates at the Intersection of Highland Drive and Line 4 N. More specifically, local residents in the Horseshoe Valley Highlands Drive subdivision requested that the intersection of Line 4 and Highland Drive be made an all way stop or make Highland Drive a through street, thus stop traffic travelling either north or south bound on Line 4. Residents have voiced safety concerns for children walking from the subdivision area and crossing Line 4 to access the park. In 2012, staff report TES 2012-13 was presented to council which addressed similar community concerns. Ultimately, the staff report did not recommend and all way stop, creation of a Community Safety Zone, or implementation of Children Playing Signs. The report did, however, recommend communication with the OPP for a solar radar board, the construction of a pathway/shoulder to permit safer park access and potential upgrade of street light wattage: More specifically, the recommendation was to widen the east shoulder from Highland Drive north to the entrance of the Line 4 Park to provide a walk way for children and adults to access the park area. Transportation & Environmental Services Report No. TES 2015-06 May 13,2015 Page 1 of 3 Page 62 of 279 10.f) Report No. TES2015-06, Jerry Ball, Director, Transport... In order to provide an updated assessment of the site conditions, C.C. Tatham & Associates Ltd. were directed to complete a review of the subject intersection as related to intersection control and the ultimate need for an all way stop. Analysis: During the traffic review, C.C. Tatham & Associates Ltd. Reviewed and considered the following items: 1. Intersection Configuration & Control 2. Speed Limit 3. Sight Lines 4. Public Concern 5. Consideration for All -Way Stop Ultimately, the consultant determined that the existing sight lines are acceptable, based on MTO requirements and existing posted speeds. Furthermore, the Ontario Traffic Manual Book 5 (OTM Book 5) notes that an all way stop "should not be used where the protections of pedestrians, school children in particular, is a prime concern as this can be addressed through other means". Likewise a stop sign should not be used as a speed control device. As such, C.C. Tatham & Associates Ltd. Does not consider an all way stop necessary at the intersection of Highland Drive and Line 4. The review did recommend that Playground Ahead and Pedestrian Ahead warning signs be installed a minimum of 195 metres in advance of the playground adjacent to the roadway, but where field observations dictate greatest pedestrian frequency. Financial / Legal Implications / Risk Management: A financial allocation of approximately $400 will be required for sign acquisition and installation. Policies/Legislation: Ontario Traffic Manual Book 5 Corporate Strategic Goals: Safe & Healthy Community Service Excellence External Relations Consultations: Township of Oro-Medonte- Lisa McNiven, Manager, Transportation Services C.C. Tatham & Associates Ltd.- Michael Cullip, P. Eng Transportation & Environmental Services Report No. TES 2015-06 May 13, 2015 Page 2 of 3 Page 63 of 279 10.f) Report No. TES2015-06, Jerry Ball, Director, Transport... Attachments: C.C. Tatham & Associates Ltd.- Line 11 & Line 15/16 and Line 4 & Highland Drive Intersections, Review of Intersection Control, Letter Report dated November 26, 2014 Conclusion: It is recommended that the HVPOA be advised of the findings reported by C.C. Tatham & Associates, which does not support the necessity for an all way stop at Highland Drive and Line 4 but that Playground Ahead and Pedestrian Ahead warning signs be installed a minimum of 195 metres in advance of the playground adjacent to the roadway, where field observations dictate greatest pedestrian frequency. Respectfully submitted: Jerry Ball Director, Transportation & Environmental Services SMT Approval / Comments: C.A.O. Approval / Comments: Transportation & Environmental Services Report No. TES 2015-06 May 13, 2015 Page 3 of 3 Page 64 of 279 10.g) Report No. TES2015-07, Jerry Ball, Director, Transport... Report Proud Heritage, Exciting Future Report No. TES2015-07 To: Type of Meeting COUNCIL MEETING Prepared By: Jerry Ball Meeting Date: MAY 13, 2015 Subject: Environmental Services Van _ Motion # Roll #: R.M.S. File #: Recommendation(s): Requires Action X For Information Onlyn It is recommended that: 1. Report No.TES2015-07 be received and adopted. 2. THAT the Tendering and Procurement By -Law be waived in order to purchase a 2013 Ford F250 3/4 ton van from Thor Motors in Orillia. 3. AND THAT the dealership be advised of Council's decision under the Director, of Transportation and Environmental Services signature. Background: The 2015 Environmental Services Capital budget authorized the replacement of the existing 2010 3/ ton cargo van as part of the 2015 fleet vehicle tender. Prior to preparing and hand delivering the 2015 fleet vehicle tender, calls were placed with local dealers to determine viable options on a new 2015 3/4 ton van. Staff was subsequently advised that Ford and Dodge could not provide the traditional 3/4 ton cargo work van as their 2015 vehicle product line only includes a model that is much higher in height with higher fuel consumption costs and purchase price. Conversely, GMC/Chev still offer the tradition cargo van style of preference. Thor Motors in Orillia (Ford) advised that their existing used vehicle inventory included a 2013 3/4 ton cargo van with 10,000 km which we understand was used as a demonstration vehicle. Transportation & Environmental Services Report No. 2015-07 May 13, 2015 Page 1 of 3 Page 65 of 279 10.g) Report No. TES2015-07, Jerry Ball, Director, Transport... Analysis: A detailed inspection of the vehicle has confirmed that it is equipped with all required options, including colour. In addition, the handling and overall condition of the vehicle was determined to meet and exceed all department and operator expectations. Preliminary discussion has indicated that a new 2015 van with a low roof would have a tendered cost of approximately $35,000 plus HST. Thor Motors has confirmed pricing of the 2013 van to be $23,923.00 plus HST which results in a cost savings of approximately $11,000.00 when compared to the purchase of a comparable 2015 model. A recent price comparison through Autotrader.com suggests vehicle pricing for a comparable 2013 Ford cargo van to be in the range of $29,046 plus HST. As such, the current price offering by Thor Motors is considered market competitive and appropriate while meeting departmental vehicle requirements. Financial / Legal Implications / Risk Management: This purchase would be financed from the Water Asset Renewal Reserve. Policies/Legislation: Tendering and Procurement By -Law Corporate Strategic Goals: Service Excellence External Relations Consultations: Manager of Environmental Services Environmental Services Water Operators Attachments: None Transportation & Environmental Services Report No. 2015-07 May 13,2015 Page 2 of 3 Page 66 of 279 10.g) Report No. TES2015-07, Jerry Ball, Director, Transport... Conclusion: It is recommended that the Tendering and Procedures By -Law be waived to purchase the demonstration model 2013 Ford F250 3/4 ton van from Thor Motors in Orillia at the quoted cost of $23,923.00 plus HST. Respectfully submitted: Jerry Ball Director, Transportation & Environmental Services SMT Approval / Comments: C.A.O. Approval / Comments: Transportation & Environmental Services Report No. 2015-07 May 13,2015 Page 3 of 3 Page 67 of 279 10.h) Report No. TES2015-08, Jerry Ball, Director, Transport... Report Proud Heritage, Exciting Future Report No. TES2015-08 To: Council Prepared By: Jerry Ball Meeting Date: Subject: Motion # May 13,2015 Results for 2015 Vehicle Roll #: Quotation(s): R.M.S. File #: • Two 2015 'h Ton Pick - Ups, Regular Cab -2 Wheel Drive (both for Transportation Services), • One 2015 SUV, AWD Vehicle (Development Services) Recommendation(s): Requires Action[ For Information Onlyn It is recommended that: 1. THAT Report No. TES2015-08 be received and adopted 2. THAT the 2015 Vehicle Quotations be awarded to the following dealers: • Tom Smith Chevrolet, Midland — both 2014'/2 Ton Pick -Ups, Regular Cab -2 Wheel Drive • Thor Motors, Orillia — One SUV, AWD 3. AND THAT the dealerships that submitted a Quotation are advised of Council's decision, under the Director, Transportation and Environmental Services. Background: Advertisement for the following Vehicle Quotations were hand delivered. They were opened at the Administration Centre on Monday May 4, 2015 at 9:30 a.m. The Director, Transportation and Environmental Services, and the Recording Secretary were present during the opening: Transportation and Environmental Services Report No. TES2015-08 May 13, 2015 Page 1 of 3 Page 68 of 279 10.h) Report No. TES2015-08, Jerry Ball, Director, Transport... • Transportation Services Quotations for 2 1/2 Ton Pick -Ups, Regular Cab -2 Wheel Drive • Building and Development Services Quotation for 1 SUV, AWD Analysis: The results of the Vehicle Quotation(s) opening are as follows: NAME OF DEALERSHIP (2) 2015 1/2 Ton Pickup, Regular Cab -2 Wheel Drive (Tax Included) Georgian Pontiac, Barrie Reg. Cab. $27,685.00, Ext. Cab. $28,589.00 Bourgeois Ford Motors, Midland Reg. Cab. $29,248.00, Ext. Cab. $28,474.00 Jim Wilson Chevrolet, Orillia Reg. Cab, $26,395.90, Ext. Cab, $25,790.00, Tom Smith Chevrolet, Midland Reg. Cab $26,338.61, Ext. Cab $26,197.36 Thor Motors, Orillia Reg. Cab. $31,479.54 NAME OF DEALERSHIP (1) - 2015 SUV,AWD, EQUINOX (Tax Included) Barrie Honda, Barrie CRV LX, 16" -Wheel, $30,178.11, CRV EX 17" - Wheel, $33,898.07 Jim Wilson Chevrolet, Orillia Equinox 4cyl., $23,300.83, 6cyl., $28,579.06 Thor Motors, Orillia Escape, 4 cyl., $27,579.91, 6 cyl., $28,551.71 Tom Smith Chevrolet, Midland Equinox 6 cyl., $28,357.92 Bourgeois Ford Motors, Midland Ford ,Escape, $27,721.16 Orillia Honda, Orillia Santa Fe, $41,447.72 Georgian Commercial, Barrie Equinox, $28,815.00 Financial / Legal Implications / Risk Management: All vehicle replacements have been identified in the 2015 budget for the respective departments. Transportation and Environmental Services Report No. TES2015-08 May 13, 2015 Page 2 of 3 Page 69 of 279 10.h) Report No. TES2015-08, Jerry Ball, Director, Transport... Policies/Legislation: N/A Corporate Strategic Goals: N/A Consultations: Chief Building Official, Development Services Manager of Transportation Services Attachments: N/A Conclusion: Upon reviewing the quotations that were submitted; Jim Wilson, Orillia were low tender for a 2015 ACYL Equinox, however, all the building staff reported that the sight view from an Equinox was very poor, as there are numerous blind spots. The building staff is recommending to purchase the next Tender being the Ford Escape. It is recommended that the quotation from Thor Motors, Orillia, for the Ford Escape to be accepted in the amount of $27,571.91 (taxes included). That the quotation from Tom Smith, Midland, for the two Regular 1/2 Ton Pick -Ups, Regular Cab -2 Wheel Drive in the amount of $26,338.61 x 2, (taxes included) be accepted.. Respectfully submitted: Jerry Ball, Director, Transportation and Environmental Services SMT Approval / Comments: C.A.O. Approval / Comments: Transportation and Environmental Services Report No. TES2015-08 May 13, 2015 Page 3 of 3 Page 70 of 279 10.i) Robin Dunn, CAO, re: Association of Municipalities of ... NOTICE The Government of Ontario Process for Ministers' and Parliamentary Assistants' Delegations at the AMO Combined Conference Sunday August 16 — Tuesday August 18 Niagara Falls, Ontario Individual Ministers and Parliamentary Assistants are being asked to participate in municipal delegations. Please note that not all Ministers and Parliamentary Assistants will be taking delegations. If your municipality wishes to meet with a Minister or Parliamentary Assistant, we ask that you complete and submit the online form. Please note all request forms must include the name of a contact person who is knowledgeable about the issue and available to respond to ministry inquiries in a timely manner. The Ministry of Municipal Affairs and Housing (MMAH) will respond to delegation requests for the Minister of Municipal Affairs and Housing. MMAH will advise other Ministers and Parliamentary Assistants of delegation requests and decisions on delegations will be made and given to you by the Ministers requested. To assist in expediting your delegation request, we ask that you use the Municipal Delegation Request Form rather than going through your MPP or directly to the Ministers' Offices. In order to facilitate municipalities in planning their delegation schedules we will advise municipalities of their delegation times prior to the conference. As a result, no delegation requests will be accepted after the DEADLINE of MONDAY, July 06, 2015. Municipalities will be contacted by the respective Ministries about their requests and, if applicable, the meeting time and location, approximately one week before the Conference. To request a delegation meeting with a Minister, please include all the issues that you wish to discuss with that Minister on a single form. If you are requesting delegation meetings with more than one Minister, each meeting request should be made on a separate form. We ask that delegates not meet with more than one Minister on a given issue. To make the most of the delegation time available (delegations usually run 15 minutes), please ask to discuss your issue only with the Minister or Parliamentary Assistant responsible for that issue. Thank you. Vinothini Kajendran Municipal Programs and Education Branch Ministry of Municipal Affairs and Housing Telephone: 416-585-6280 E-mail : vinothini.kalendran@ontario.ca Page 71 of 279 10.j) Report No. CSI2015-03, Donna Hewitt, Director, Corpora... arireTownship of Proud Heritage, Exciting Future Report Report No. CSI 2015-03 To: Council Prepared By: Donna Hewitt, Director Corporate & Strategic Initiatives Meeting Date: May 13, 2015 Subject: Corporate Projects Status Update — April 2015 Motion # Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only[ It is recommended: 1. That Report CSI 2015-03 be received. Background: As requested by Council and identified in Report CSI 2013-05, Township staff commenced reporting on Corporate Project Implementation in October 2013. This report provides Council with snapshot details of both capital project implementation as well as other projects of significance to the municipality. Attached as Appendix A is the April Corporate Project report. Analysis: Not applicable. Financial / Legal Implications / Risk Management: Not applicable. Policies/Legislation: Not applicable. Corporate Strategic Goals: CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 1 of 29 Page 72 of 279 10.j) Report No. CSI2015-03, Donna Hewitt, Director, Corpora... Service Excellence: To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff. Consultations: Senior Management Team Attachments: Appendix A: Corporate Project Tracking — April 2015 Conclusion: That the update on corporate projects be received for information. Respectfully submitted: Donna Hewitt Director Corporate & Strategic Initiatives csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 2 of 29 Page 73 of 279 6LZ Jo i7L a6ed Appendix A Project Tracking April 2015 CAO's Office/Administration Project Ward Lead(s) Date Status Financial Continuous Improvement Initiative All Robin Dunn April 2015 - Have communicated with all staff and have encouraged all to be involved at some level. - CAO developing committee structure and composition which will include Council members and staff — anticipate committee to be struck by end of May. - Outreach regarding best practices in other municipalities to occur before end of June. - Committee to develop work plan for implementation before end of summer. - Identification of required resources/training prior to year end. Labour Management/Collective Bargaining All Robin Dunn April 2015 - Labour Management Committee struck. - Council orientation on Collective Agreement before end of June. - Staff will seek verification of mandate before year end. Pilot Cycling Project All Donna Hewitt April 2013 - Trillium application approved. - RTO7 funding application approved. May - Cycling Open Houses held. August - Cycling Coordinator, funded by Trillium Foundation commenced work. Continuing to implement. CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 1 of 28 70 CD 0 1 Z O 0 0 9 0 w 0 0 su m 0 Fel 0 0 1 0 O 1 O a) CO CD cn 0 CO CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 2 of 28 0 C 0 Z O N 0 0 w 0 0 v 2 CD 0 C) 0 n O O October - Presentation will be made to Council in November seeking approval of routes. November - Presentation deferred to January at request of County. - Cycling map content complete. December - Promotion campaign funded by RTO7 drafted; Map layout/graphics drafted with printer; Trade shows booked — shared (County/Township/Lake Country) updated display + materials in development. February 2014 - Cycling map printed and in distribution. - Participating in Toronto Outdoor Adventure and Bicycle Shows in partnership with Lake Country and Tourism Simcoe County. - Continuing to work with Simcoe County and Mountain Biking Club. March - Share the Road Sign Placement plan in development with Transportation Services — report will come to Council before the end of April. - Exploring sponsorship opportunities for installation of Bike Maintenance Stands. - On-line marketing project (funded by RTO7) being implemented. Final funding report due mid-April. April - Final RTO7 funding report submitted. - Working with Transportation staff regarding sign installation. May - Report and deputation delivered to Council in May. - Beginning to explore expansion of cycling into other County municipalities. CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 2 of 28 0 C 0 Z O N 0 0 w 0 0 v 2 CD 0 C) 0 n O O csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 3 of 28 0 CD 0 Z O 0 N 0 v, 0 CA) 0 0 2 r -r 0 FE; 0 0 0 O l) - Working with OPP and other municipalities regarding Safety messages. June - Share the Road Sign installation begun — to be completed in July. - On-line advertising and blogs focusing on safety message — share the road, ride to the right etc. and family cycling in Oro- Medonte. - Initiated discussions with other County municipalities to expand project — Collingwood, Midland etc. - Working toward installation of repair stands with advertising as a sustainability feature. July/August - Year 1 — Trillium project report submitted. - First run of maps is close to full distribution. - Severn Township has mapped a series of road routes. - Collingwood Cycling Club has asked to join the Cycle Simcoe project. Road and trail routes are already in place. A Club benefactor has agreed to a financial contribution towards the project. - Other municipalities potentially interested include Innisfil; Springwater and Wasaga Beach. - Cycle Simcoe bike repair stands are in production and will be sponsored by local businesses (Carriage Ridge etc.) — these csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 3 of 28 0 CD 0 Z O 0 N 0 v, 0 CA) 0 0 2 r -r 0 FE; 0 0 0 O l) v cQ rn V V 0 N C0 csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 4 of 28 will be installed by the Township as per direction from Council. - Share the Road signs have been purchased and delivered to Township for installation. September/October - Routes mapped & approved -Severn Council. - North Simcoe municipalities (Tiny/Tay/Midland/Penetanguishene) are interested joining the project and have identified routes. - Meetings are scheduled for November & December to promote the cycling project to area businesses — Oro-Medonte, Severn, North Simcoe. - Funding has been secured from Collingwood to develop a mobile application creation. - Simcoe County, Oro-Medonte, Severn, OLC and Hardwood have partnered to participate in Toronto Bike Show in March. - Expanded Cycle Simcoe maps will be printed for distribution at the Bike Show. - Designs for route directional signs have been developed and will be installed for consistency across participating municipalities — signs funded through Trillium grant. November/December - Collingwood, Clearview, Wasaga Beach, Tiny, Tay, Midland, Penetanguishine and Lake Country csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 4 of 28 CO m OD 0 N CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 5 of 28 0 CD 0 Z O IV 0 01 0 0 0 v CD 0 cD 0 0 n 0 O 3 municipalities have created routes. Maps will be ready for Bike Show and on-line. - Website will mobile friendly for Bike Show. April 2015 - 3 County maps produced — Lake Country; Heart of Georgian Bay (Collingwood area); South Georgian Bay (North Simcoe). - Mobile Application in development — hope to launch by end of May. - Developing a digital marketing campaign for 2015. - Working with Burl's Creek to offer "Bike Valet" guided rides from Go Train to events. - Repair stands being installed. - Developing mapped and signed route along rail trails connecting Barrie to North Simcoe area. Craighurst Business Owners Association 3 Donna Hewitt October 2013 - Association successful with CDC grant application for funding for community seasonal banners. Staff report will come to Council in November. November - Successful "Christmas in Craighurst" — November 22nd February 2014 - Coordinating on-site meeting with Simcoe County staff re: location of banners on County Roads 93 & 22. June - Met with County staff on site in Craighurst — very supportive of banner installations — have property owners commitment for 6 of 8 locations. Hope to CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 5 of 28 0 CD 0 Z O IV 0 01 0 0 0 v CD 0 cD 0 0 n 0 O 3 -0 SD CO (D 0 N v CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 6 of 28 30 CD 0 Z 0 0 0) N 0 w 0 0 2 CD eiodaoo `Joloai!a have Sign Permit application into Township before end of July. - Begun discussions regarding Christmas in Craighurst 2014. July/August - All 8 banner locations have been identified — all within County right of ways. County has approved locations. Locations will require Zoning certificates from Township. Three seasonal banners (Spring/Summer; Fall; Winter) have been designed. Winter has been ordered — hope to be installed prior to frost. - Christmas in Craighurst — November 21st. Hoping to engage more families to participate. September/October - Zoning certificate and sign permit received from Township. - Banners purchased and installed. - Township has assisted in organizing of Christmas in Craighurst — 11 businesses & Women's Institute participating; creation & distribution of marketing materials; coordination of media community service/PR. November/December - "Christmas in Craighurst" — Nov. 21st — business activity and ballots (available with a purchase) increased over 2013. April 2015 - Christmas in Craighurst — debrief May 4. - Determining next steps and exploring partnership with OMAFRA. Simcoe County Economic All Donna Hewitt October 2013 - Application submitted to County. Expect response before year end. CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 6 of 28 30 CD 0 Z 0 0 0) N 0 w 0 0 2 CD eiodaoo `Joloai!a c0 cu 00 0 0 -hN (0 Development Funding Application December - Application approved; waiting on ratification from County Council. February 2014 - Funding ratified, waiting cheque, project implementation ongoing. March - Funds received. June - Expenditure of funds proceeding as per approval (cycle tourism, Tap into Maple, website upgrades etc.) April 2015 - Recommendation for expenditure of 2015 funds made by Economic Development Roundtable - report to be presented to Council May 13. Ontario's Lake Country All Donna Hewitt November 2013 - 2014 Visitor Guide advertising sales and content finalized. - Initial "Tap into Maple" Trail organizing meeting held with businesses. Approved $15,000 - base operating December - Guide on track for distribution January 2014; Funding secured for promotion of Tap into Maple - 20 businesses committed. February 2014 - Tap into Maple launch - February 26th - 23 participating businesses. Fam Tour with Toronto media - March 30th - Work on 2015 Visitor Guide commenced. - Photo project shoot in Oro-Medonte during March break. March - Tap into Maple passports being submitted (Burlington, Toronto etc.) - Flavours of Lake Country - March 28 - April 13 - 12 participating restaurants. - Host organization for Beyond City Lights - April 30th at Fern Resort. CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 7 of 28 0 70 0 Z O N 0 0 CA.) 0 0 2 CD 0 FDI 0 O 0 O 1-3 O N 6LZ Jo 1.8 a6ed csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 8 of 28 0 0 Z 0 (1) N 0 0 w 0 0 v 2 CD '-r r --F 0 CD C) 0 1 0 0 0 1 - Hosted regional events forum to encourage partnerships between events, festivals, businesses. April - Beyond City Lights held at Fern Resort. May - Awarded contract for editorial for 2014 Visitor Guide. - Developing RTO7 Partnership funding applications. - 2013 financial statements audited with no identified issues. - AGM May 27th — Brechin Legion. - Participating at opening of Provincial Tourism Centre — Barrie. June - Successful RTO7 funding application - $45,000 for on-line marketing campaign (July — March 2015) — focus — Fall Drives; Events; Experiences; Tap into Maple 2015. - Summer student attending events across all municipalities conducting research on impact of visitors attending events (origin, spend, duration of stay etc.) - Tap into Maple 2014 — passport submissions — 70; avg. 3.5 stops/passport; 50% outside of OLC area (Toronto, Windsor, Acton, Woodstock etc.); 80% of businesses to participate next year + others looking to join. July/August - Fall Drives Tours program and packages complete. - 2015 Visitor guide contracts awarded for printing & graphics. csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 8 of 28 0 0 Z 0 (1) N 0 0 w 0 0 v 2 CD '-r r --F 0 CD C) 0 1 0 0 0 1 v m 00 0 N C.0 csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page9of28 0 30 CD 0 Z 0 0) N 0 v, 0 w 0 2 CD r'�-r eaodio3 `aOpal! a - Sales brought in-house and commenced. - Overnight cycling tours and packages developed and promoted. September/October - Tap into Maple 2015 - 20 Confirmed participants; Program dates March 1 -May 31; program to launch Mid -February; - Classic Film Festival in development (Jan. 26 & 27, Feb. 2 & 3 — mid -week Monday/Tuesday at Orillia Opera House and Casino Rama; Overnight packages being developed/marketed; - Economic Impact Survey — 1,200 Surveys completed throughout events summer /fall 2104; working with Georgian College RAP to tally results. November/December - 2015 Visitor Guide complete and at printers for distribution January 2015. - Tap into Maple — 26 participants April 2015 - 2015 Tap into Maple — ongoing. - Funding approved from all partners: Severn, Orillia, Ramara, Oro-Medonte - $20,000; Rama - $10,000; Casino Rama - $50,000. - Partnership with Boots & Hearts. - Work commenced on 2016 Visitor Guide. Approved $20,000 - base operating budget Website Development All Donna Hewitt/Kristen Lampman/Darcy Brooke- Bisschop July/August 2014 - Township Business Directory (over 650 Oro-Medonte businesses) updated and accessible on municipal website. No cost to businesses to be listed — also searchable from Simcoe County website. csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page9of28 0 30 CD 0 Z 0 0) N 0 v, 0 w 0 2 CD r'�-r eaodio3 `aOpal! a CO m 03 w 0 N (0 csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 10 of 28 eaodaoa `Joloaaia - Available commercial and industrial property listing developed, posted to municipal website and distributed to realtors from north GTA (Vaughan, Mississauga, Newmarket, Brampton etc.) Will be updated and distributed monthly. September/October - Property listing is updated monthly, posted to the website and distributed to realtors. - An RFP for the development of video testimonials (funded through Simcoe County) prepared for issue in November. November/December - Testimonials RFP issued and closed. April 2015 - RFP awarded. Testimonials in production. External Customer Service Survey All Donna Hewitt February 2014 - Survey finalized, distributed through Recreation & Community Services Guide, through the Township website and at locations across Township — nearly 150 respondents (end of February) — deadline March 7th March - Approximately 300 surveys submitted. April - Presentation and report received. April 2015 - Results presented to staff and Council with recommendations to be actioned as part of the Township's Performance Management Program and continuous improvement work. Corporate Services Project Ward Lead(s) Date Status Financial Lakeshore Promenade 5 Doug Irwin October 2013 - Court decision received — confirmed Township ownership to water's edge. - Endorsement of costs received. csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 10 of 28 eaodaoa `Joloaaia csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 11 of 28 0 (D 13 0 Z O 0 CnN 0 cn 0 w 0 0 Iv 2 (D 0 (D C) 0 0 O 1 O iv - Waiting scheduling of Phase 2 trial. June 2014 - Township has not yet been served. November/December - Lawyers before the Justice in December to review file status. April 2015 - Closed session update with file review at May 13 Council Meeting. Council Technology All Doug Irwin/Harold Daynard November/December 2014 - Deployed Tablets and Blackberrys to all members of Council. - Assigned Direct Inward Dial numbers to all members of Council. - Providing on-going training as required. April 2015 - Providing on-going training as required. Municipal Property Surplus Process All Doug Irwin April 2015 - Staff will bring forward report with recommendations regarding potential surplus lands. - Research for report to commence by end of June. Development Services Project Ward Lead(s) Date Status Financial Streamlining Development Services Application Process All Andria Leigh November/December 2014 - Established Development Services Committee. April 2015 - Development Services Committee meets first Wednesday of the month. Septic Maintenance Program 3, 4, 5 Andria Leigh/Bobbi King October 2013 - Public information sessions completed. - In-house program ready for implementation January 2014. December - Staff implementing in-house process; Inspections to begin Spring. February 2014 - Have categorized properties based on risk. Correspondence will be sent to the 581 owners of high-risk properties by end of March. csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 11 of 28 0 (D 13 0 Z O 0 CnN 0 cn 0 w 0 0 Iv 2 (D 0 (D C) 0 0 O 1 O iv csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 12 of 28 0 • (D 0 Z 0 n N 0 v, 0 w 0 O v 2 CD 0 CD 0 0 0 O March - Staff have readied all the files for inspections and risk management and have organized by geographic area. - Information packages have been created for distribution to the public if requested. - Updating Township website. May - Letters sent. - Inspections are underway — up to 10 being done/week. - Expect approximately 50% (300) of inspections will be completed by year-end — weather permitting. June - Staff continuing to complete inspections as time permits. - Report to Council in July regarding future execution of inspections. July/August - Project underway; CC Tatham to assist beginning Sept. 22nd September/October - Inspections to be completed by mid- November by CC Tatham. - Detailed summary report to be presented to Council on December 10tH November/December - All inspections complete. - Report to Council end of January. April 2015 - Report presented to Council. - Next phase deals with water courses and mapping — waiting updates from Conservation Authorities. - This is a continuing 5 -year cycle of inspections. Official Plan Update All Andria Leigh October 2013 - Report to Council in early 2014 re: Work plan and Timelines for completion. csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 12 of 28 0 • (D 0 Z 0 n N 0 v, 0 w 0 O v 2 CD 0 CD 0 0 0 O csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 13 of 28 O rn 0 Z 0 0) N O csi O w 0 0 2 CD fD 0 0 0 0 13 0 1 February 2014 - Report to Council in April 2014 re: Work Plan and Timelines for completion. -Specific policies being updated prior to comprehensive update (i.e. Complete Applications OPA completed in Fall 2013, Lake Simcoe Protection Plan OPA being drafted for processing and completion in Spring 2014). May - County Official Plan under appeal — 1St hearing June; 2nd hearing August. - Anticipate beginning to develop Township work plan Fall 2014 for implementation Spring 2015. - Anticipate the Lake Simcoe Protection Plan OPA completion in June. June - Simcoe County has approved Craighurst Secondary Plan — currently in appeal period. July/August - Update to be provided to Council in September. September/October - Revised work plan to be presented to Council in January 2015. November/December - Revised work plan to be presented to Development Services Committee in March. April 2015 - Revised work plan to be presented to Development Services Committee in July/August. David Clark (George's Fish Stand) 4 Derek Witlib June 2014 - Planning staff and applicant's consultant working to establish acceptable access with MTO. July/August - Site Plan approval granted. - Driveway works to be completed. csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 13 of 28 O rn 0 Z 0 0) N O csi O w 0 0 2 CD fD 0 0 0 0 13 0 1 a) c0 CD 03 0 N Abbott's - Craighurst 3 Bobbi King June 2014 - Undergoing renovations — Plans review to be completed by mid -late July. July/August - Permits issued. April 2015 - Waiting for property owner. Toromont Cat 5 Derek Witlib/ Bobbi King June 2014 - Zoning certificate issued regarding building expansion. - Continuing to work with their Planning /Engineering consultant. November/December - Working with Lake Simcoe Regional Conservation Authority regarding their proposed expansion. April 2015 - Met with LSRCA, applicant and Township engineers to discuss requirements regarding proposed expansion. Ciao Chow Ciao (Line 14 & Hwy. 12) 5 Bobbi King June 2014 - Soft opening June 26th - Current business scope did not require building involvement; building staff will work with them regarding future renovations. April 2015 - Business doing very well (story in Summer Community Information Guide). Heights of Horseshoe Ski Club 1 Derek Witlib July/August 2014 - Zoning Bylaw Amendment Application (to expand existing clubhouse) received. September/October - Public meeting to be held Nov. 26th November/December - Public meeting held November 26tH - Revisions under way as per comments received at the public meeting. Revisions to be included in report to Development Services Committee. - Proponent continuing to work with MOE. April 2015 - Zoning Bylaw Amendment report at Development Services Committee May 6. csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 14 of 28 CD 0 Z 0 fV 0 cn 0 w 0 v CD eaodaoa `Joloaaia csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 15 of 28 0 m 0 0 n 0 1 O 1 - Site plan under review. Crown Hill Church (County Rd. 93) 3 Derek Witlib July/August 2014 - Zoning Bylaw Amendment application (martial arts training studio) received. September/October - Zoning Bylaw Amendment approved by Council; currently in Appeal Period which ends December 4th November/December - Zoning Bylaw Amendment approved. April 2015 - Judo studio in operation. Finance Project Ward Lead(s) Date Status Financial Fire & Emergency Services Project Ward Lead(s) Date Status Financial Assembly Occupancy All Hugh Murray October 2013 - Meetings on-going as per Council direction. February 2014 - Communications to identified property owners will be completed by end of March. March - Communications delayed, anticipate completion May 31St May - New Ontario Fire Marshal Fire Service Advisor — will be invited to attend on site meetings with property owners. Meetings to happen in June. June - Letters issued beginning of July. - Staff briefing to be presented to Council at July meeting. July/August - 4 property owners sent letters — 1 confirmed with issues to be addressed. Working with property owner to develop a plan to address required changes. September/October - 3 properties have no issues; csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 15 of 28 0 m 0 0 n 0 1 O 1 CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 16 of 28 0 0 O 1 0 O N - 1 property owner working with Development Services to become compliant. April 2015 - All properties now compliant. Shanty Bay Fire Hall 1 Hugh Murray/Shawn Binns April 2015 - Topographic survey completed. - Phase 1 preliminary design and class 'C' cost estimate underway. Recreation & Community Services Project Ward Lead(s) Date Status Financial Oro African Church 3 Shawn Binns September 2013 - Report to Council re: services to complete background study for assessment — direction to staff provided. October - Background study underway; to be completed end of 2013. December - Building condition audit completed end of December. Report coming to Heritage Committee. - Full update report to Council January 22nd February 2014 - Background study to be completed end of March 2014. - Parks Canada grant for restoration submitted. - Request for additional County funds to be submitted end of March. March - Anticipate hearing from Parks Canada grant application by end of June. - County funding request submitted, anticipate response by end of April. - Stakeholder information meeting scheduled for April 16th from 12-4:30 pm. CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 16 of 28 0 0 O 1 0 O N SD CO CD CO 0 N 0 CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 17 of 28 0 cD 0 Z 0 () 0) 0 9 0 w 0 v CD eaodaoa `Joi.oei!a May - Report received by Heritage Committee, attached to committee minutes included with Council package. - Currently awaiting revised scope and information on archeological assessment. June - Conceptual site plan prepared and presented to Heritage Committee. - Focus Group to be held with stakeholders before end of summer; input to be considered in report scheduled to be before Council in August. Report will include project plan (costs, scope etc.) - Have received draft loan agreement from the County which will cover 50% of project costs. July/August - Council approved execution of County agreement. - Fundraising strategy in development. September/October - Trillium Foundation funding application (approximately $90,000) submitted in partnership with Vaughan African Canadian Association (VACA). - Fundraising strategy developed ready for implementation launch in early December — fundraising target - $65,000. November/December - Pursuing outreach to potential donors through VACA. - Trillium response expected by end of February. April 2015 - Exceeded fundraising target. - Trillium grant application approved; contract with VACA. CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 17 of 28 0 cD 0 Z 0 () 0) 0 9 0 w 0 v CD eaodaoa `Joi.oei!a 6LZ Jo 1.6 abed CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 18 of 28 CD 0 Z O 0 N 0 cn 0 w 0 O v 2 m 0 =1' CD C) O 0 O 1 O 0) - Scope of project under review by consultant; anticipate report by mid-May. - Staff through the Heritage Committee will present report to Council with recommendations regarding next steps. Arena Renovations 4 Shawn Binns October 2013 - Project update presentation delivered to Council mid- October. - Detail design procurement preparation underway. Approved renovation budget: $3,557,000 November - Fundraising plan under development for launch early 2014. - Target completion — September 2014. December - Tender requalification process to be completed January 31st; report to Council early February. February 2014 - Design work substantially complete. -Procurement process commenced. - Governance committee appointments — February 26th - Project on schedule. March - Governance committee has met and procurement is underway. - Formal progress report to come to Council by end of April. - Plans review underway for Permit. Foundation permit expected early April. May - Monthly progress reports delivered to Council by staff. September/October - Anticipate drawing down rink slab temperature mid-November and start to make ice the last week of November. CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 18 of 28 CD 0 Z O 0 N 0 cn 0 w 0 O v 2 m 0 =1' CD C) O 0 O 1 O 0) CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 19 of 28 0 CD 0 Z O C) 0) N 0 cn 0 (A) 0 O 2 CD '-r 0 m 0 O 1 0 -173O • O 1 - Anticipate all systems commissioned and occupancy granted by Mid - December. - Planning a phased opening starting with Minor Sports and Public Skating with all users back on track by the week of January 2. November/December - Substantial completion December 20tH - Official opening scheduled for January 30th - Renovations to the banquet hall pending 2015 budget approval. April 2015 - Meeting room complete and operational. - Banquet room ceiling, LED lighting and flooring complete. - Minor renovations underway to washrooms and kitchen. Long term Accommodation Planning All Shawn Binns/SMT March 2014 - SMT provided long-term (5 -year) requirements for consideration in 5 -year capital budget. - Will co-ordinate needs for consideration in Development Charges review. May - Requirements to be included in 2015 business planning. April 2015 - Staff reviewing accommodation and service delivery needs. Internal Staff Survey All Shawn Binns/Tamara Obee/Donna Hewitt March 2014 - Working with Georgian College Research Analyst Project students to execute the survey. - Initial project consultation completed in March. - Survey tool to be finalized in April with implementation in May/June. CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 19 of 28 0 CD 0 Z O C) 0) N 0 cn 0 (A) 0 O 2 CD '-r 0 m 0 O 1 0 -173O • O 1 CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 20 of 28 0 73 (D0 Z 0 0 N 0 91 0 w 0 0 n) 2 m 0 CD o 0 0 O May - Survey tool completed. Implementation to commence last week of May. June - Survey conducted and closed — nearly 100% completion by FT staff. - Analysis underway by Georgian College team. - Report to be presented to staff in August. July/August - Results presented to staff; to be incorporated into Strategic Plan and Business Plans. April 2015 - Results presented to staff and Council with recommendations to be actioned as part of the Township's Performance Management Program and continuous improvement work. Sports Dome 4 Shawn Binns October 2013 - Staff continuing to research; visited other dome sites; Staff to report back on project. - Verbal update to Council November 6th. November - Discussions continue with proponents. December - Expression of Interest has come to Council. Proponents reviewing their business plan; Conceptual site plan prepared. Report back to Council 1st quarter 2014. February 2014 - Proponents working on refined business plan including sponsors, partnerships, financing etc. May - Anticipate agreement to be completed and presented to Council by end of July. If approved by Council, project to commence in 2015. CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 20 of 28 0 73 (D0 Z 0 0 N 0 91 0 w 0 0 n) 2 m 0 CD o 0 0 O 6LZ 40 .176 abed CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 21 of 28 0 CD 0 Z 0 N 0 v, 0 w 0 2 CD 0 CD 0 0 0 1 0 ST) June - Draft agreement received from proponents. - Staff report will be presented to Council at August meeting. July/August - Staff report presented to Council in August. - Letter of Intent executed. - Proponents finalizing their business plan. September/October - Community information meeting to be held January 8th — 3-7 pm at the Township Administration Building. November/December - Proponents continuing to finalize business plan and financing model. Sugarbush Pavilion 1 Shawn Binns February 2014 - Friends of Sugarbush have nearly met their fundraising/corporate sponsorship target — maybe ready to move ahead Fall 2014. May - Commenced fundraising. July/August - Pavilion Ordered. - Planning for Fall installation September/October - Construction complete. - Landscaping to be completed Spring/15. Energy Conservation Demand Management Plan All Shawn Binns June 2014 - July 1st reporting requirement met. - Report to Council in July on draft plan. July/August - Report on feasibility of LED streetlight conversion to be before Council by mid- October. September/October - Feasibility report on LED streetlight conversion to be presented to Council January 2015. CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 21 of 28 0 CD 0 Z 0 N 0 v, 0 w 0 2 CD 0 CD 0 0 0 1 0 ST) 6LZ iO 56 abed CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 22 of 28 0 CD 0 0 1 0 1 0 November/December - Feasibility report on LED streetlight conversion to be presented to Council February. April 2015 - Honeywell submitted LED Street Lighting Conversion Report — currently under review by staff. Staff report coming to Council by the end of June. Carthew Bay Parking 5 Shawn Binns April 2015 - Waiting on Hydro One pole relocation. Old Town Hall Cenotaph Restoration 4 Shawn Binns April 2015 - Draft concept prepared. - Successful Federal Grant application. Waiting on government announcement. Hall Board Resource Manual All Shawn Binns April 2015 - Resource manual complete. To be presented to Council at its May 27 meeting. Ice Resurfacer Replacement 4 Shawn Binns April 2015 - Gathering market pricing; will come back to Council with report and recommendations. Administration Centre Generator 4 Shawn Binns April 2015 - Gathering market pricing; will come back to Council with report and recommendations. Transportation & Environmental Services Project Ward Lead(s) Date Status Financial Water Treatment/Provision 1 Jerry Ball October 2013 - Waiting on response from Landowners' Trustee. November - Requested response from Landowners' Trustee March 2014 - Test well has been drilled and testing will begin. - Permanent well in construction. CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 22 of 28 0 CD 0 0 1 0 1 0 CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 23 of 28 May - Project work resumed in early May - Well screen is to be installed shortly followed by pump testing. - AECOM completing the final design parameters for incorporation of the new well into the existing system. Consideration is being afforded to the incorporation of an ultra violet treatment system. June - Pump has been installed — waiting for 72 hour testing to be completed. July/August - Water quality was good based on testing. - Application to MOE for Permit to Take Water submitted by Golder & Associates September/October - Finalizing tender for new Pitless and pump; - Determining cost recovery for presentation to Council for direction. November/December - Waiting on MOE for response on Permit to Take Water application. Response will determine specifications/size of the Pitless and Pump. - Preliminary cost recovery information presented to Council in December. April 2015 - Waiting on MOE for response on Permit to Take Water application. - EA Notice of Completion posted with May 2 deadline for submissions. AECOM to address any concerns submitted. - Tender released for work. CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 23 of 28 Waste Water Treatment — Horseshoe Valley 1 Jerry Ball September 2013 - RFP for Master Servicing Study put in abeyance. - Landowners' Trustees meeting held. October - Waiting on response from Landowners' Trustee. November - Communication provided to Skyline. Awaiting response regarding upgrades and operations. - Requested response from Landowners' Trustee. March 2014 - On=going dialogue regarding agreement between Skyline and Township. May - Landowners' group met with Township staff regarding creation of Terms of Reference for Master Servicing Plan. - Terms of Reference have been drafted and will be issued before end of May. - Municipal Capital Facilities Agreement (MCFA) and By-law before Council — May 21st - Updated Fees & Charges By-law to be presented in June. June - MCFA approved by Council. - Draft Fees & Charges Bylaw presented to Council June 18th - Community Information Presentation hosted June 23rd resulting in modifications to Fees & Charges Bylaw; Report and Revised Bylaw to Council for consideration July 16tH csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 24 of 28 0 CD 0 Z 0 0 0) IV 0 01 0 w 0 O w 2 m 0 CD 1- 0 1 () O • O csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 25 of 28 m 0 1- CnZ O N 0 0 w 0 O CD 0 CD C) 0 0 1 O July/August - Bylaw approved by Council. - Communication to impacted residents and businesses scheduled for September. - Waiting on receipt of schedules to append to Agreement prior to coming to Council. September/October - Communication sent to all impacted residents regarding changes to Waste Water Billing; - Required maintenance/repairs to existing Waste Water Treatment Plant nearing completion; - Horseshoe Craighurst Corridor Landowners Group agreement signed by all parties; - Master Servicing Proposal awarded — study underway. November/December - Consultants are reviewing all background studies. - Township staff participating on study steering project team. April 2015 - Cole Engineering completing land use planning memo and data review. - Project schedule being revised. Sidewalks - General All Jerry Ball October 2013 - Developing a plan for up -grades which includes Summer & Winter Maintenance — 1st quarter 2014. February 2014 - Due to weather/sidewalk conditions, plan deferred to 2nd 1/4. May - Have been on-site in Craighurst to measure sidewalks and consulted with csI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 25 of 28 m 0 1- CnZ O N 0 0 w 0 O CD 0 CD C) 0 0 1 O TJ c0 0 m 0 CO CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 26 of 28 0 CD ID 0 Z 0 0) IV 0 0 w 0 2 CD 0 CD 0 0 C) 0 O 1 Women's Institute regarding sidewalks and a potential joint funding application. - Report to Council dealing with maintenance plan for all sidewalks anticipated prior to end of August. April 2015 - Craighurst sidewalks removed from 2015 budget. Staff to bring back report regarding future of sidewalks. Sidewalks - Hawkestone 5 Jerry Ball October 2013 - Original sidewalks have been removed. - New sidewalks to be installed 2014. November - Temporary work has been completed for winter operations. May 2014 - Call for tender/quote to be issued by early June, anticipate project to be completed by early July. June - Tender closes July 9th; report to Council to award July 16th; anticipate project to commence in August. July/August - Construction to commence September — weather permitting. September/October - Project 95% complete; landscaping to be completed in Spring 2015. Existing hardtop/asphalt roads All Jerry Ball October 2013 - Developing a 5 year plan for reconstruction & paving of existing hard- top roads. November - Included in the 5 yr. capital budget. April 2015 - Work on Line 4 to commence week of May 11. Road Sweeping All Jerry Ball April 2015 - Formal sweeping program commenced May 4 — approximately 1 month to complete. CSI Report No CSI 2015-03 Meeting Date May 13, 2015 Page 26 of 28 0 CD ID 0 Z 0 0) IV 0 0 w 0 2 CD 0 CD 0 0 C) 0 O 1 10.k) Report No. CSI2015-04, Donna Hewitt, Director, Corpora... Report Township of f Proud Heritage, Exciting Future Report No. CSI 2015-04 To: Council Prepared By: Donna Hewitt, Director Corporate & Strategic Initiatives Meeting Date: May 13, 2015 Subject: Simcoe County Economic Development Funding 2015 Motion # Roll #: R.M.S. File #: Recommendation(s): Requires Action' x I For Information Only It is recommended: 1. That Report CSI 2015-04 be received 2. AND THAT staff be directed to submit the application to the Economic Development Funding Review Task Force for: the completion of a Regional Business Retention & Expansion Project; development and promotion of new shoulder season regional tourism initiative; and to expand availability/access to commercial/industrial lands. Background: At its January 22, 2013 meeting, Simcoe County Council approved a recommendation from the Corporate Services Committee directing County staff to "prepare a report for the Corporate Services Committee outlining opportunities, consistent with the County's Economic Development Strategy, to engage local member municipalities by supporting their economic growth and business development initiatives; and that $50,000 be made available for each member municipality for the years 2013 and 2014." County Staff prepared and submitted the requested report to the April 10, 2013 Corporate Services Committee with the following as the recommendation coming forward to County Council, "specifically that each municipality be provided with up to $50,000 each for the years 2013 and 2014 from the 2012 budget surplus based upon submission of an approved economic development strategy that helps achieves the goals and objectives of County's 10 -year Economic Development Strategy". County Council subsequently approved on June 25th a fund application process and the establishment of an Economic Development Funding Review Task Force. Each member municipality wishing to access this funding is required to submit an application which includes a copy of their Economic Development Strategy, project(s) descriptions that csI Report No CSI 2015-04 Meeting Date May 13, 2015 Page 1 of 7 Page 100 of 279 10.k) Report No. CS12015-04, Donna Hewitt, Director, Corpora... demonstrates alignment with the County's Economic Development Strategy, budget estimates and a supporting Council resolution. In the Fall of 2013, based upon the review process, the County extended their funding window to reflect 2014 and 2015 projects. An application for 2014 funding was submitted and approved which included the following: Enhanced promotion of Cycle Tourism in Oro-Medonte as a component of the Tourism Simcoe County pilot project; In partnership with Ontario's Lake Country and Oro-Medonte businesses, development and promotion of an agri-culinary tourism product — "Tap into Maple"; Implementation of a regional economic development marketing program targeting the relocation of/and business development from North GTA/Pearson Airport communities and; The design and content development upgrades for an enhanced Economic Development website complete with business directory/Simcoe County mapping features and an inventory of available commercial/industrial properties. To varying degrees of success, all of the above initiatives have been implemented. Analysis: In determining, how best to utilize Simcoe County's Economic Development Funding for 2015, Township staff and the Economic Development Roundtable (EDR) began by reviewing the current priorities under development/execution by Township staff, then subsequently narrowed the list of projects based upon alignment with the County's Economic Development Strategy. Township staff has reviewed this list of projects with County staff to validate alignment prior to completion of this report. The priorities subsequently identified for the 2015 funding period included: - Participation in a regional Business Retention & Expansion (BR&E) Study in partnership with the City of Orillia, Townships of Ramara and Severn, Chippewas of Rama First Nation, Orillia Area Community Development Corporation and the Ontario Ministry of Agriculture, Food and Rural Affairs. As identified during the execution of the municipality's external survey there was insufficient response from the business community to provide any degree of confidence with their satisfaction with service delivery nor any specific identified actions for improvement. This, coupled with the fact that our current Economic Development Strategy is four years old, speaks to the need to engage our businesses through an organized outreach process. A regional BR&E provides the Township with an ability to leverage significant resources (time and funding) while also establishing benchmarks with our neighbours. The BR&E process is recognized provincially, nationally and internationally as a proven tool for business engagement and planning. CSI Report No CSI 2015-04 Meeting Date May 13, 2015 Page 2 of 7 Page 101 of 279 10.k) Report No. CSI2015-04, Donna Hewitt, Director, Corpora... In partnership with Ontario's Lake Country and Oro-Medonte businesses, development and promotion of a new shoulder season tourism product experience. Tourism is one of Oro-Medonte's greatest strengths both in terms of unique features, employment and businesses. Over the past five years, the municipality has been focused on supporting and developing the Ontario's Lake Country organization while leveraging significant marketing resources on behalf of our businesses. The tourism industry is changing to reflect the interests of visitors therefore there is the need to continually develop new tourism experience that meet those changing needs. These experiences must reflect the uniqueness of our municipality and businesses. Building upon the success of the "Tap into Maple" agri-culinary tourism product and the Cycle Simcoe Oro- Medonte pilot project, we are proposing additional resources be focused on the identification and subsequent development of a shoulder season (March -June and/or September -November) experience. This again represents an opportunity to leverage resources (time and funding) from neighbouring municipalities, Ontario's Lake Country, Tourism Simcoe County, Regional Tourism Organization 7 (RTO7) and the Ministry of Tourism. Availability of/access to commercial and industrial lands. On a regular basis municipal staff are contacted by businesses and realtors looking for available commercial or industrial lands, generally within proximity to the Highway 11 corridor. Unfortunately, there are few, if any, suitable properties which are `shovel ready' with appropriate services (natural gas, high speed etc.) in place if required. Businesses, jobs and future tax generation is turned away. This funding would enable the municipality to further research/studies etc. necessary to move forward industrial/commercial land development. Demonstrated alignment with the County of Simcoe's Economic Development Strategy is outlined in the table attached as Appendix A. Financial / Legal Implications / Risk Management: Financial: Simcoe County staff has indicated that the budget submissions necessary to support the application are to be estimates only. In order to provide a sense of costs, Township staff has obtained pricing estimates from a variety of Community partners who have implemented/researched similar initiatives (Oro-Medonte Chamber of Commerce, Ontario's Lake Country, Tourism Simcoe County, and City of Orillia). A draft budget estimate is included as Appendix B. Subsequent to approval from the County of the projects, formal pricing/costing will be obtained through requests for proposals and/or quotations as per the Township's procurement policy and in consultation with relevant project partners. If there are financial commitments required on behalf of the Township beyond that financed by either the County of Simcoe or included in the current 2015 Economic Development budget, these will be brought forward for consideration by Council during the 2016 annual budget deliberations. CSI Report No CSI 2015-04 Meeting Date May 13, 2015 Page 3 of 7 Page 102 of 279 10.k) Report No. CSI2015-04, Donna Hewitt, Director, Corpora... Policies/Legislation: Not applicable. Corporate Strategic Goals: Service Excellence: To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff. Consultations: Economic Development Roundtable Ontario's Lake Country Tourism Simcoe County Regional Tourism Organization 7 Manager Economic Development, County of Simcoe Manager Economic Development, City of Orillia Georgian College — School of Business Co-op Placement Attachments: Appendix A - Simcoe County/Township of Oro-Medonte Economic Development Alignment Appendix B — Project Budget Estimates csI Report No CSI 2015-04 Meeting Date May 13, 2015 Page 4 of 7 Page 103 of 279 10.k) Report No. CSI2015-04, Donna Hewitt, Director, Corpora... Conclusion: With the financial support of the County of Simcoe, the Township will be well positioned to begin updating the municipality's Economic Development Strategy and implement a number of Economic Development initiatives that meet the needs of our municipality and businesses while assisting the County in moving forward their Strategic Plan. Respectfully submitted: Donna Hewitt Director Corporate & Strategic Initiatives CSI Report No CSI 2015-04 Meeting Date May 13, 2015 Page 5 of 7 Page 104 of 279 10.k) Report No. CSI2015-04, Donna Hewitt, Director, Corpora... Appendix A County of Simcoe/Township of Oro-Medonte Economic Development Alignment County of Simcoe Economic Development Goals & Objectives Township of Oro-Medonte Economic Goals & Strategies Prioritized Projects — Simcoe County Economic Development Funding Goal 1: Foster Partnerships and Outreach in the Community Objective: The County will Goal: Develop business retention & expansion strategies for the Township. Strategy: Develop and Participate in a regional Business Retention & Expansion (BR&E) Study. demonstrate leadership and advocacy through the creation of collaborative partnerships to advance economic growth, business development and entrepreneurship. implement an ongoing outreach program to the existing business community to stay up - to -date on issues impacting them. Goal: Develop business attraction strategies for the Township. Strategy: Explore opportunities Availability of/access to commercial and industrial lands. to increase the availability of/and access to commercial and industrial lands available for development (i.e. expand Forest Home Industrial Park; rezoning of Hwy. 11 corridor/cloverleafs etc. Strategy: Develop and implement where appropriate a strategy to provide services to selected commercial and industrial lands (natural gas, High Speed Internet, municipal water and waste water etc.) Goal 4: Foster Growth in Regional Tourism and Cultural Industries Objective: The County will Goal: Develop a tourism component within the Economic Development Strategy Strategy: Develop strategies to Identification and development of a shoulder season (March -June and/or September - November) tourism product experience. be recognized provincially and nationally for its thriving tourism and cultural industries, with communities that offer a diverse range of rural, recreational and cultural experiences. encourage visitors to extend their visit to the Township and/or increase their spending in the Township (such as agri- tourism, trails, Hwy 11, artisans) csI Report No CSI 2015-04 Meeting Date May 13, 2015 Page 1 of 7 Page 105 of 279 10.k) Report No. CSI2015-04, Donna Hewitt, Director, Corpora... Appendix B Simcoe County Economic Development Funding — 2015 Prioritized Projects Budget Estimates Regional Business Retention & Expansion Study*: $ 7,500 Expansion of/access to commercial/industrial Lands*: $25,000 Regional Shoulder Season Tourism Product Development*: $ 7,500 Co-op student (4 month contract) to assist with but not be limited to: Updating Township business directory Analysis of Township demographics and updating of Community Profile Completion of a community and wayfinding sign Inventory and assessment $10,000 Total request $50,000 Budget estimates do not reflect contributions from Project Partners such as OMAFRA, Ontario's Lake County, City of Orillia, Townships of Ramara, Severn, RTO7 (BruceGreySimcoe), Tourism Simcoe County etc. CSI Report No CSI 2015-04 Meeting Date May 13, 2015 Page 2 of 7 Page 106 of 279 10.1) Tamara Obee, Manager Human Resoures, Health & Safety... The corporation of the Township of pro- edonte By-law No. 2015006 AMENDED A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By-law No. 2014-102 (Remuneration and Expenses By-law) Whereas Section 283 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pay any part of the remuneration and expenses of the Members of Council of the municipality and of the officers and employees of the municipality; And Whereas Council deems it expedient to pass a By-law to provide for the remuneration and expenses of Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups and for expenses for employees; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedules "A", "B" and "C" attached hereto form part of this By-law. 2. That By-law No. 2014-102 is hereby repealed. 3. This by-law shall take effect on the 1st day of January 2015. By-law read a First, Second and Third time, and Passed this 14th day of January, 2015. The Corporation of the Township of Oro-Medonte Page 10 of 279 10.1) Tamp►"Manager, Human Resources, Health & Safety... to By-law No. 2015-006 Remuneration Of Council Members 1. The annual remuneration for Members of Council for 2014 shall be: Mayor $ 30,288 Deputy Mayor $ 24,232 Councillors $ 18,886 2. That the annual remuneration for Members of Council shall be subject to an annual escalation factor of the lessor of: • The annual rate of inflation being the increase in the Consumer Price Index (CPI) for the prior year; or • The cost of living adjustment stipulated for the current year in the collective agreement; or • The cost of living adjustment provided to bargaining unit excluded staff for the current year. 3. That pursuant to S.283(7) of the Municipal Act, Council resolved that the one-third of the remuneration paid to elected members of Council shall continue as expenses incident to the discharge of their duties as members of Council for the 2014-2018 term, as documented in Motion No. C141210-13. 4. Members of Council shall receive, in addition to their annual remuneration, per diem payments as follows: • $ 80.00 for each half day or evening meeting • $ 160.00 for each full day meeting Where a Member of Council attends multiple meetings on the same day, which are eligible for per diem payments, the Member of Council shall be entitled to a single per diem not to exceed the full day meeting per diem identified above. 5. The per diem stipulated in Section 4 shall exclude the following: 5.1 Attendance at meetings of Council, as defined in Regular Meeting Schedule of the Procedural By-law; 5.2 Attendance at a function for the purpose of presenting Congratulatory Certificates on behalf of the Township; and 5.3 Attendance at special functions/events where the Township has purchased a ticket for the Member, such as Awards Dinners, etc. 6. The per diem stipulated in Section 4 shall apply to the following: 6.1 Attendance at Special meetings of Council, as defined in the Procedural By-law; 6.2 Attendance at Public Meetings/Public Information Sessions, as defined in the Procedural By-law, when such meetings are conducted as a separate meeting on a designated day; 6.3 Attendance at Development Services Committee meetings, as defined in the By- law to Constitute and Appoint a Development Services Committee and the Procedural By-law; 6.4 Attendance at meetings of local boards, committees/technical support groups or special Ad -Hoc committees to which the Member of Council has been appointed by resolution of Council, unless specified otherwise in a resolution of Council; 6.5 Attendance at conferences, conventions and seminars as authorized by resolution of Council; Page 108 of 279 10.1) Tam`d►,"Manager, Human Resources, Health & Safety... to By-law No. 2015-006 (continued) 6.6 Attendance at special meetings required for a specific purpose relative to municipal business, including interview committees, and authorized by resolution of Council; 6.7 Attendance by the Mayor, or his/her designate, at business functions as representatives of the municipality, including the Mayor in his/her capacity as ex -officio, or his/her designate, in an ex -officio capacity; 6.8 Attendance at non-committee/technical support group meetings where the Members of Council's attendance has been authorized by resolution of Council. Page 109 of 279 10.1) Tam By-law�4! " aoanager, Human Resources, Health & Safety... Remuneration of Public Members of Local Boards & Committees/Technical Support Groups 1. The Public Members of the: • Accessibility Advisory Committee • Heritage Committee • Recreation Technical Support Group shall receive per diem payments as follows: • $ 45.00 for each half day or evening meeting • $ 90.00 for each full day meeting 2. The Public Members of the: • Compliance Audit Committee shall receive per diem payments as follows: • $ 80.00 for each meeting 3. The per diem stipulated in Sections 1 and 2 of this Schedule shall apply to the following: 3.1. Attendance at meetings of the local board or committee/technical support group; 3.2. Attendance at conferences, conventions and seminars as authorized by resolution of Council; 3.3. Attendance at special meetings required for a specific purpose relative to municipal business and authorized by resolution of Council. 4. The above per diems, including per -kilometer payments, shall be paid on a semi- annual basis, upon submission of a statement approved by the respective Senior Manager. Page 110 of 279 10.1) Tarp6" Manager, Human Resources, Health & Safety... to By-law No. 201'5-006 Expenses for Members of Council, Council's Appointees to Local Boards and Committees/Technical Support Groups and Employees 1. Per Kilometer Payments 1.1 Effective July 1, 2014, the municipality shall compensate Members of Council, Council's Appointees to Local Boards & Committees/Technical Support Groups and Employees at the rate of $.495 per kilometer for the use of non -township owned vehicles. 1.1.1 That the per kilometer rate will be adjusted on July 1St each year to $0.055 below the Canada Revenue Agency (CRA) rate for Ontario for the previous year. 1.2 Members of Council shall receive a per -kilometer payment as outlined further in this section: 1.2.1 Members of Council shall receive a per -kilometer payment for travel from their residence and back to attend meetings, conferences, conventions and seminars stipulated in Section 6 of Schedule "A", upon submission of Meeting and Mileage Expense Statements on a quarterly basis. 1.2.2 Members of Council shall receive a per -kilometer payment for travel from their residence and back to attend meetings stipulated in Section 5.1 of Schedule "A", upon submission of Meeting and Mileage Expense Statements on a quarterly basis. 1.2.3 Notwithstanding Section 1.2.2 above, Members of Council shall not receive a per -kilometer payment for travel from their residence and back to attend meetings stipulated in Section 5.1 of Schedule "A" when such meeting of Council is held immediately following a Development Services Committee meeting. 1.2.4 The Mayor, or his/her designate, and/or the appropriate Ward Councillor shall receive a per -kilometer payment for travel from their residence and back to attend a function as stipulated in Section 5.2 of Schedule "A", upon submission of Meeting and Mileage Expense Statements on a quarterly basis. 1.2.5 Members of Council shall not receive a per -kilometer payment for travel from their residence and back to attend functions/events stipulated in Section 5.3 of Schedule "A". 1.2.6 Members of Council shall receive a per -kilometer payment for travel from their residence and back to attend functions as representatives of the municipality, upon submission of Meeting and Mileage Expense Statements on a quarterly basis. 1.2.7 Members of Council shall be limited to one per -kilometer payment for travel from their residence and back to attend multiple meetings, functions/events at the same location on a single day. 1.3 Members of local boards & committees/technical support groups shall receive a per -kilometer payment for travel from their residence and back to attend meetings, conferences, conventions and seminars stipulated in Section 3 of Schedule `B". 1.4 Township employees shall receive a per -kilometer payment for each kilometer driven in a non -township owned vehicle while on Township business. Page 111 of 279 10.1) Tam `6,"Manager, Human Resources, Health & Safety... to By-law No. 2015-006 (continued) 2. Luncheon & Dinner Meetings 2.1 The municipality shall be responsible for the cost of Council or Committee luncheon/dinner meetings when such meetings are called by Council or the Committee concerned. 2.2 Council members and Senior Staff shall have the discretion to invite visitors for lunch or dinner in connection with Township business and such expense shall be borne by the Township. 3. Conferences, Conventions, Seminars and Meetings 3.1 Attendance at conferences, conventions, seminars and meetings shall be pre -authorized by Council resolution or in accordance with Township policy. 3.2 The following expenses shall be paid: i) Hotel/Motel accommodation - actual cost ii) Parking - actual cost iii) Registration - actual cost iv) Meals and incidental expenses - actual cost to a maximum of $100/day v) The municipality will provide registration for a double room, when a spouse is attending an approved conference, convention or seminar. 4. Advances 4.1 The Treasurer shall have the authority to furnish advances to meet estimated expenses for those authorized to attend conferences, conventions and seminars. 5. Expense Statements 5.1 Statements for expenses shall be submitted in a form determined by the Township. Page 112 of 279 10.1) Tamara Obee, Manager, Human Resourc The Corporation of the Township of Oro-Medonte By-law No. 2015-036 A By-law to Amend By -Law No. 2015-006, "A By -Law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees (Remuneration and Expenses By-law) Whereas Section 283 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pay any part of the remuneration and expenses of the Members of Council of the municipality and of the officers and employees of the municipality; And Whereas Council deems it expedient to pass a By-law to provide for the remuneration and expenses of Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups and for expenses for employees; And Whereas the Council of the Corporation of the Township of Oro-Medonte did on the 28th day of January, 2015, pass Motion No. C150128-27 to remove Section 1.2.7 of Schedule "C" to By -Law No. 2015-006. Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Section 1.2.7 of Schedule "C" to By -Law No. 2015-006 be deleted in its entirety. 2. And That this by-law shall come into force and take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 11th day of February, 2015. The C • rporation of the Township of Oro-Medonte /i ,/ ./,1.�,/ Tor, H.S. r '/./_ 1 CI ;iv as Irwin Page 111 s, Health & Safety... of 279 Ti>t{mship oC j',p'e donie Proud Heritage, Exciting Future Remuneration & Expense By-law glics2‘,k.- oif3(i - Sched. A Per Diem Yes/No Sched . C Mileage Yes/No 5.1 Council Meeting - Regular No 1.2.2 Members of Council shall receive a per -kilometer payment for travel from their residence and back Except for Council meeting following Development Services Yes 0 No — —I 5.2 Presenting Congratulatory Certificates on behalf of the Township No 1.2.4 The Mayor, or his/her designate, and/or the appropriate Ward Councillor shall receive a per- kilometer payment for travel from their residence and back to Yes 3 a) Ft; O 5.3 Special functions/events where the Township has purchased a ticket for the Member, such as Awards Dinners, etc. No 1.2.5 Members of Council shall not receive a per -kilometer payment for travel No m v cQ 6.1 Special Council Meeting Yes 1.2.1 Members of Council shall receive a per -kilometer payment for travel from their residence and back Yes m = 6.2 Q Public Meetings/Public Information Sessions, when such meetings are conducted as a separate meeting on a designated day Yes 1.2.1 Members of Council shall receive a per -kilometer payment for travel from their residence and back Yes c 3 Da rn �, "6.3 r Development Services Committee meetings Yes 1.2.1 Members of Council shall receive a per -kilometer payment for travel from their residence and back Yes c 26.4 � x) Meetings of local boards, committees/technical support groups or special Ad -Hoc committees to which the Member of Council has been appointed by resolution of Council, unless specified otherwise in a resolution of Council Yes — resolution required 1.2.1 Members of Council shall receive a per -kilometer payment for travel from their residence and back Yes — if per° diem 1 payable v , 90 w v 6 Sched. A Yes — if per diem a able Yes — if per diem payable Yes — if per_, diem payable 3 1 Yes — if pes diem payable v v 2 Per Diem Yes/No Sched. C m cn CD 01 0 1.2.6 Members of Council shall receive a per -kilometer payment for travel from their residence and back to attend functions as representatives of the municipality Mileage Yes/No S Clarification Required cp 0 6.5 Conferences, conventions and seminars as authorized by resolution of Council Yes — resolution required 1.2.1 Members of Council shall receive a per -kilometer payment for travel from their residence and back 6.6 Special meetings required for a specific purpose relative to municipal business, including interview committees, and authorized by resolution of Council Yes — resolution required 1.2.1 Members of Council shall receive a per -kilometer payment for travel from their residence and back 6.7 Mayor, or his designate, at business functions as representatives of the municipality, including the Mayor in his capacity as ex -officio, or his designate, in an ex -officio capacity Yes 1.2.1 Members of Council shall receive a per -kilometer payment for travel from their residence and back 6.8 Non-committee/technical support group meetings where the Members of Council's attendance has been authorized by resolution of Council. Yes — resolution required 1.2.1 Members of Council shall receive a per -kilometer payment for travel from their residence and back Sched. A Yes — if per diem a able Yes — if per diem payable Yes — if per_, diem payable 3 1 Yes — if pes diem payable v v 2 Per Diem Yes/No Sched. C m cn CD 01 0 1.2.6 Members of Council shall receive a per -kilometer payment for travel from their residence and back to attend functions as representatives of the municipality Mileage Yes/No S Clarification Required cp 0 10.m) Tamara Obee, Manager, Human Resources, Health & Safety... MAY 25, 2010 Proud Heritage, Exciting Future HEALTH & SAFETY POLICIES & PROCEDURES MANUAL INDEX Section Title SECTION 1 - LEGISLATED DUTIES AND RESPONSIBILITIES Employer - Duties and Responsibilities 1-01-01 1-01-02 ChiefAdministrative Officer _ 1-01--03 Management - Health and Safety Responsibilities 1-01-04 Supervisor - Health and Safety Responsibilities 1-01-05 Worker- Health and Safety Responsibilities 1-01-06 Joint Health and Safety Committee 1-01-07 Certified Member- Duties and responsibilities 1-01-08 The Right to Refuse Unsafe Work 1-01-09 Supplied Labour 1-01-10 Contractor Roles & Responsibilities SECTION 2 - POLICIES Health & Safety Policy Statement 2-01-01 2-01-02 Respect in the Workplace 2-01-03 Return to Work Policy 2-01-04 Personal Protective Equipment Policy 2-01-05 First Aid Kits Policy 2-01-06 Working Alone Policy 2-01-07 Universal Precautions/Sharps Policy 2-01-08 Housekeeping and Cleaning Polio 2-01-09 Sun Sense Policy 2-01-10 Heat Stress Policy 2-01-11 Cold Stress Policy 2-01-12 Incident/Accident Reporting 2-01-13 Collision Reporting 2-01-14 Safe Use of Handheld Wireless Device Policy 2-01-15 Audio Equipment in the Workplace Policy 2-01-16 Visitor Responsibilities - Administration Centre Policy 2-01-17 Visitor Responsibilities - Transportation Services & Arena Policy 2-01-18 Hazard Assessment Polic SECTION 3 - HEALTH AND SAFETY REQUIRE TENTS Joint Health and Safety Corriritittee(s) 3-01-01 3-01-02 Workplace Inspection Program 3-01-03 Pre -Start Health and Safety Review 3-01-04 Preventative Maintenance Program 3-01-05 Planned Preventative Maintenance 3-01-06 Purchasing Policy 3-01-07 Manager/Supervisor Accountabilities 3-01-08 Health & Safety Trends Review 3-02-01 Ministry of Labour Administrative Requirements November 2014 Page 116 of 279 Page 1 of 4 Section ..� ,.....-.... .�...... ..mlllc..yWI 11.41-1 Fa.. ....A...JM.......i., 1-PC161111 U oalizny Hie SECTION 4 - ACCIDENT/INCIDENT REPORTING AND INVESTIGATION 4-01-01 Accident/Incident Reporting 4-01-02 Accident/lncident Investigation 4-01-03 Accident Analysis 4-01-04 Ill or In ured Em E io ee Release Form 4-02-01 Protocol for investi. ation SECTION 5 - WORK PROTECTION 5-01-01 Confined Space 5-01-02 Lock -Out, Tag -Out and Guarding 5-01-03 Hot Work 5-01-04 Non -Routine Work SECTION 6 - EIERGENCY PROCEDURES 6-01-01 Emer' ency Evacuation SECTION 7 - TRAINING AND ORIENTATION 7-01-01 Safety Training and Activities 7-01-02 Training and Orientation (Forms) 7-01-03 Initial Job Instruction 7-01-04 Non -Routine Work 7-01-05 Pro • ram & Transfer Orientation SECTION 8 - SAFETY GUIDELINES AND PROCEDURES GENERAL GUIDELINES 8-01-01 Adding Salt to Water Softener 8-01-02 Air Compressors & Air Tools 8-01-03 Animal Contact 8-01-04 Backing Up of Vehicles 8-01-05 Batteries, Chargers d Boosting Devices 8-01-06 Construction Site Safety 8-01-07 Electrical Panels - Changing Fuses 8-01-08 Fall Protection 8-01-09 Garbage 8-01-10 Hand Tools (Non -Powered) 8-01-11 Kitchen Appliances 8-01-12 Ladders and Ladder Safety 8-01-13 Lifting and Handling Safety 8-01-14 Office Ergonomics 8-01-15 Painting 8-01-16 Paper Cutter 8-01-17 Personal Hygiene 8-01-18 Power Tools - Electric 8-01-19 Pressure Washer 8-01-20 Shoveling Snow 8-01-21 Small Gas Powered Tools 8-01-22 Soldering 8-01-23 Changing Wheels on Small Vehicles 8-01-24 Insect Borne Disease 8-01-25 Working In or Near Water November 2014 Page 117 of 279 Page 2 of 4 Section i u.rnl i :�rnara Oboe, ivianagor HuFnan rcosourcos, Hoaitn a ,aroty Title RECREATION & COMMUNITY SERV/CES 8-02-01 Adding Oil to an Ammonia Compressor 8-02-02 Compressor Room 8-02-03 Draining Oil from an Ammonia Ice Refrigerator 8-02-04 Elevator 8-02-05 Floor Scrubber 8-02-06 Ice Edger 8-02-07 Lawn Maintenance & Equipment 8-02-08 Olympia Ice Resurfacer 8-02-09 Replacing Board Glass 8-02-10 Toilet & Urinal Disinfection & Cleaning 8-02-11 Traffic Control 8-02-12 Tree Maintenance (With a Brush Chipper) 8-02-13 Tree Maintenance (With a Chainsaw) 8-02-14 Tree Maintenance (With a Pole Saw) TRANSPORTATION & ENVIRONMENTAL SERVICES General 8-03-01 Fuel Handling 8-03-02 Lawn Maintenance & Equipment 8-03-03 Traffic Control 8-03-04 Trenching 8-03-05 Two -Way Radios 8-03-06 Utility Break Transportation Services Division 8-03a-01 ARC -MIG Welder 8-03a-02 Copper Service Breaker 8-03a-03 Heavy Equipment 8-03a-04 Hose Crimper 8-03a-05 Laser Beam 8-03a-06 Lifting Devices 8-03a-07 Oxy -Acetylene & Cutting Torches 8-03a-08 Parts Washer 8-03a-09 Press 8-03a-10 Propane 8-03a-11 Steamer 8-03a-12 Changing Wheels on Large Vehicles 8-03a-13 Tree Maintenance (With a Brush Chipper) 8-03a-14 Tree Maintenance (With a Chainsaw) 8-03a-15 Tree Maintenance (With a Pole Saw) 8-03a-16 Bi -Directional Tractor with Brushing Arm and Head 8-03a-17 Asphalt Hot Box November 2014 Page 118 of 279 Page 3 of 4 Section fiitle Environmental Services Division 8-03b-01 Chemical Pump Service 8-03b-02 Chlorine Deliveries & Bulk Storage 8-03b-03 Chlorine Injector Cleaning 8-03b-04 Chlorine Transportation 8-03b-05 Control Valves & Pressure Relief Valves Maintenance 8-03b-06 Fire Hydrant Flushing 8-03b-07 Hydrant & Main Valve Maintenance 8-03b-08 Pressure Tank Replacement 8-03b-09 Pump Removal or Replacement 8-03b-10 Sewage Pumphouse & Spray Fields 8-03b-11 Water Meter Installation & Replacement 8-03b-12 Watermain & Service Repair 8-03b-13 Chlorine mixing in pumphouse tanks for Cedarbrook & Canterbury 8-03b-14 Picking up chemical from suppliers November 2014 Page 119 of 279 Page 4 of 4 10.n) Donna Hewitt, Director, Corporal is Initiati... Agenda 1. Vision — Oro-Medonte 2035 2. Mission 3. SWOT Results 4. Objectives: 1. Outstanding 2011-2014 2. External Survey 3. Internal Survey 4. SWOT 5. Additional Community Inputs/Council Inputs 5. Values 10.n) Donna Hewitt, Director, Corpor 1• v 1 Corporate Vision Fast Forward — 2035... What does the Township of Oro-Medonte look like? How does a Toronto/Barrie realtor describe Oro-Medonte? How does a business owner describe Oro-Medonte? How does a resident describe Oro-Medonte? What do you see in your ward? What do you see in other wards? `f!MOH euuoa (u p i 3' 5 ST) Oro-Medonte 2035 Business Development Airport: Expanded — Physical and businesses; New Hangars; Distribution Hub; Passenger Service/Commuter Flights Aeropark: Developed Hwy 11 + Line 4: More industrial and commercial development; Expanded tourism (hotels, other attractions, agri-tourism) Intensified Agriculture: Like Ego's; Consumer/food-based; Larger farms; More value-added agriculture Increased number of home-based businesses like artisans 10.n) Donna Hewitt, Director, Corpor 0 Oro-Medonte 2035 Residential Development Residential mix: Growth of small scale development on non -prime agriculture lands Target aging population Multiple price points Less seasonal Larger homes "community" growth — not just houses `fl!M3H euuoa (u.0 I, Oro-Medonte 2035 Enhanced Services Expanded transportation options: Air, road, Hwy. 11 access, all O-M roads paved, bus service Improved services: High speed (cheaper, improved access); Natural gas to all farms, businesses, residents; Alternative power options — solar, hydrogen etc. — with controls back in municipal hands Recreation: Guthrie lands developed + other opportunities; Horseshoe Valley facility developed; Ball diamonds; Arena; Soccer; Indoor Pool; Equestrian Centres 0 5 ET) Oro-Medonte 2035 Regional Enhanced health Care close to home — RVH, clinics Enhanced education close to home; links between business and education institutions Shared delivery of key services: Fire, Police, Environment Support Rural Maintain rural atmosphere; planned growth — balance Respectful, Positive Attitude Culture of Respect for residents, businesses, environment/Progressive — forward thinking `1T!MaH euuoa 0-1'01. aodaoa `Joi.oaaia 6' Oro-Medonte 2035 What we are: "O -M is an exciting rural community where we live, work and play" What it means: Oro-Medonte is a progressive community that values regional partnerships, supports well-planned business and residential development while maintaining our rural, recreational character. `fl!M8H euuoa (u.01, 2010-2014 Mission Statement "To provide service excellence while building a sustainable, fiscally sound and healthy community that preserves Oro-Medonte's rural character and enriches quality of life." Strength SWOT Analysis Opportunity Threat Do these Re -dept 7 oy resources Fix these Get out The SWOT analysis paints a picture of where the municipality is now - starting point towards where it wants to head to. To help interpret the items in a SWOT table, use Business Opportunity Overlayu. u Bart, Dr. Chris. "Strategy and Board Leadership." McMaster University DeGroote School of Business and The Directors' College. October 2014. W• SWOT Review • S/O (area of strength/represents an opportunity) — KEEP DOING • Financial position (reserves, low debt) (1) • Quality staff; compensation package; training; orientation (2) • Policies; procedures (3) • Strategic plan alignment; PMP (4) • Print communications with residents (5) • Media relationships (6) • New Council — perspectives, expertise; integrity (7) • Tourism growth/potential (GTA) (8) 0 SWOT Review W/O (area of weakness but represents an opportunity) — FIX THIS • Inexperienced Council; understand roles/governance (9) • External communications (non -print —Internet; website) (10) • Lack of proactive issues management; mobilized special interest groups (11)0 • Employees (empowerment; resistance to change/risk adverse; retirement/turnover; succession planning/training) (12) CD • Organizational structure; retirement restructure (13) • Continuous improvement (efficiency, measurement, work processes, scheduling) (14) 0 CD n • Decision making — `p'olitical influence; managing balance (15) • Business development (revenue growth, airport/Aeropark build out) (16) o 5 E6 SWOT Review • S/T (area of strength/represents a threat — RE -DEPLOY? • Growth of tourism (17) • Current infrastructure — roads, arena (18) • Partnerships once established becoming dysfunctional (Orillia library etc.) 0 v CD 0 0 0 0 0 (19) 5 53' SWOT Review • W/T (area of weakness/represents a threat — GET OUT/NO FOCUS? • Airport noise (20) • Annexation — Barrie/Orillia (21) o • Demographic changes (aging; outflow; no transportation; loss of volunteers) (22) o •• Costs > inflation (increasing utility prices + costs; increasing demand for o services/growth; $ to do what is needed) (23) • Provincial influences (downloading, lack of assistance from Ministries) (24) _ • Legislation (Places to Grow etc.) (25) • Lack of High speed Internet (26) • Integrity of other politicians (27) • Alternative funding options (28) • Non-party MPP (29) aodaoo `JoloaJia 0 Potential 2015-2018 Objectives • Outstanding Objectives 2011-2014 Strategic Plan: • Complete Customer Satisfaction Survey • Develop Key Performance Indicators (KPIs) • Review delivery of Township policing services • Develop a township housing strategy • Develop a seniors' strategy and action plan • Establish policies regarding the Township's impact on environment • Implement Performance Management Program for unionized employees v Potential 2015-2018 Objectives • Outstanding Objectives 2011-2014 Strategic Plan: • Develop a road safety plan • Review by-laws that affect the health and viability of local businesses • Develop and implement a customer response program to monitor o residents' inquiries • Assess each department's delivery of services to identify improvements T. • Review environmental protection boundaries and incorporate into the OP • Update land -use planning to protect natural assets • Limit/enforce renewal of 'sunset clauses' for development • Capitalize on major local events to secure public sector funding aodaoo `JojoaJ!C 0 Potential 2015-2018 Objectives • External Survey : • Complete road paving • Expand trail network • Increase ditching work • Increase drainage work • Increase and improve on-line communication with residents • Simplify website and increase content • Increase access to high speed Internet • Increase natural gas access • Develop and implement customer response standards • Review and streamline permitting process • Deliver regular front-line customer service training • Measure external customer satisfaction on a regular basis 0" 1• v 1- Potential 2015-2018 Objectives • Internal Survey Results: • Complete IT Master Plan • Develop internal communications strategy (bottom-up/top-down) • Elevate Human Resources and Corporate Communications functions to strategic o level (not solely tactical) • Measure Employee Satisfaction on a regular basis • Modify Performance Management Program • Create a culture of service excellence (value based, training etc.) • Clarify roles and responsibilities of staff and Council • Continue Council training strategy • Review/fill/train for leadership and organizational competency gaps • Develop tool to evaluate Council governance effectiveness 0 CD aodaoo `JopeJia 0 5 Corporate Values/Principles • Fiscal Responsibility: • Customer Service: • Environment: • Honesty/Integrity: • Co-operation: • Respectful/Tolerant: • Accountable: • Progressive: • Fact -based decisions: Affordability; Support volunteerism/giving back Responsiveness; Diligent/Hardworking staff Fiduciary responsibility; Legislative Team, Listening; Fairness; Impartial Collegiality, Team, Agree to disagree, Value Differences (residents, staff, each other — democracy) Responsible; Follow through; Not everything to everyone; fiscal responsibility o Forward thinking; non -complacent; positive attitude; creative; open- ° minded; flexible h ` 1!meH euuoa 01 01. 1. 0 township = constituents; courage to say yes or no; win/win attitude; n 'right' decisions; use of intelligence and objectivity 0 0 3' 1- v' 11.a) Mayor H.S. Hughes, correspondence dated May 4 and Apri... ORSESHOE VALLEY PROPERTY OWNERS ASSOCIATION Helping to''rriake Horseshoe Valley an even better place to live May 4th, Apfil--2-041-2 015 Mayor Harry Hughes, Deputy Mayor Ralph Hough; All Members of Council Proposed changes to Horseshoe Valley Road - Update The HVPOA met with the Warden Gerry Marshall, Deputy Warden Terry Dowdall, CAO Mark Aitken and Debbie Korolnek at the County offices on April 7th, 2015 where they announced Phase 2 completion. The Preferred Solution has been selected and the designs to follow in Phase 3 will all include truck lanes. As you are aware, our presentation focused around safety, speed, justification and community context in these areas: 1. Why is the community opposed to truck lanes? 2. What is the community context? 3. Why does the community deem the EA Process flawed? 4. What road improvements does the community support? One recommendation from that meeting I draw your attention to: • For the County to join a Public Liaison Committee comprised of public, businesses, developers, OPP, and Oro-Medonte Council in an effort to explore concerns and recommend solutions. Please review my letter to you on January 16th, 2014. Not much has changed since that date; in fact, the community's fears are rapidly becoming reality. To quote Simcoe County Warden Marshall in correspondence sent to our Committee Chair, Terry Ruffell on April 10th, 2015: "It is correct that I see the Township Council as a critical input component, they are elected to represent Oro's citizens." At the recent OMB PIC at Simcoe County regarding their Official Plan, it was stressed that municipalities are expected to set the "roles of settlements" including growth and development. Municipalities are expected to determine "character of the community" and to take ownership for "identification and protection of natural heritage". Furthermore, the "rural policies" addressed as part of Official Plans include "resource-based recreational uses". 1 Page 139 of 279 11.a) Mayor H.S. Hughes, correspondence dated May 4 and Apri... At the Oro-Medonte Council meeting on April 22"d, it was clear that safety is everyone's focus, and encouraging that you will be engaging sooner than the filing of the Environmental Study Report. I look forward to your formal response to the Warden. Of Oro-Medonte Council, as a stakeholder in this Class Environmental Assessment we ask you: 1. To become as involved as the community in Phase 3 not 4; 2. To proactively reach out to the consultant, Ms. Korolnek, the CAO, County Council and Staff with documented input into the designs that will improve safety and mitigate impacts on the settlement context at intersections from existing and future development plans, growth on Line 4, important demographics, traffic concerns on the neighbouring streets, school bus stop challenges on County Road 22, the existing excessive speed issues along County Road 22, the deplorable condition of County Road 22; 3. Echo the concerns of your constituents by requesting that the County, when presenting the alternative designs at Phase 3, definitively show that safety will be significantly improved for all who use Horseshoe Valley Road and that environmental impact is acceptable, such that the cost is justified. 4. Ensure due diligence by supporting our request that CIMA be retained to do a full safety assessment and peer review, and to provide their expert opinion - given all the data and residents' input - if truck lanes are the preferred solution, considering safety, justification, the community, and cost/benefits analysis. We look forward to your response to this letter and your continued support. Shauna Tozser, President, HVPOA. Page 140 of 279 2 11.a) Mayor H.S. Hughes, correspondence dated May 4 and Apri... From: Terry Ruffell Sent: Thursday, April 23, 2015 3:28 PM To: Hughes, Harry Cc: Terry Ruffell; Hall, Phil; Hough, Ralph; Jermey, Scott; Crawford, John; Macpherson, Scott; Coutanche, Barbara; Dunn, Robin Subject: Follow Up to Council Meeting From: Terry Ruffell Sent: April 23, 2015 Mayor Hughes Thank you for the opportunity to address Township Council last night. As I said I was encouraged that Council wanted to see the County plans for HVR as they develop. I heard that safety is a prime concern, not only for the community, but for each Council member. If the township is going to make a difference then waiting until Phase 4 once the Environmental Study Report is completed is too late. The township's engagement and its input during the design phase, Phase 3, is critical to the final outcome. The County has to hear the collective township voice so once the design plans are produced and the next PIC meeting is held, the township should take a stand on whether County staff have got this right. As Helen MacRae pointed out the township has broader powers than the County. We elect Township Council, not County Council. Not only is the township's input critical but it has a responsibility to speak for the community. The County can apply a formula to justify truck lanes but it's the township that can speak to the character of our community and protection of the quality of life. As you rightly pointed out the township has a number of streets and lines intersecting HVR so the township has a vested interest in road safety. Yes, HVR is a County Road but the safety of residents and anyone using the road is all our responsibility. Road safety is a key township goal and we can't think of any bigger road safety issues than the proposed changes to HVR. Let's work together to get this right. Terry Ruffell CC Township Council Robin Dunn Page 141 of 279 11.a) Mayor H.S. Hughes, correspondence dated May 4 and Apri... November 16, 2010 Mayor Harry Hughes Oro-Medonte Township 148 Line 7s Box 100 Oro,ON L012x0 Dear Mayor Hughes: Thank you for convening the meeting with officials from Simcoe County, the OPP and members of the Horseshoe Valley Property Owners Association [HVPOA] board to discuss our recommendations to Simcoe County Council. As you will recall we recommended reducing the speed limit to 60km/hr along our community section of Horseshoe Valley Road [HVR], paving the road shoulders and reviewing the turning lanes off of HVR. At our meeting on November 12, 2010, we decided on a number of steps to reduce traffic speed in our community. There was an acknowledgement at the table that the OPP enforcement was an important step in this regard and we were pleased that the OPP had started enforcing the new 70km/hr limit. Simcoe County indicated they will monitor the effect of the new speed limit. We were advised that the electronic traffic counts are weather -dependent and will be undertaken next spring because of snow clearing. On our part we will advise residents of the new speed limit and the OPP commitment to enforce it. We also agreed that enforcement was only one step in this regard and there were other "traffic calming" options that Simcoe County would review. Better signage and electronic speed indicators were two next steps that got positive response at the meeting. We were advised that improvements to HVR were scheduled by the County in 2012 and this will present an opportunity to include some of the other larger and costlier steps that have been suggested such as expanding the road surface, improved road shoulders and proper turning lanes. Some of these steps may very well come from development triggers as our community expands. On behalf of the HVPOA, we would like to thank you, the County and the OPP for listening to our concerns. Two steps [ reducing the limit to 70km/hr and enforcement] have already been under taken and we look forward to being part of future discussions to reduce traffic speed and improve road safety in our community. Yours truly, Terry Ruffell, President HVPOA Page 142 of 279 11.a) Mayor H.S. Hughes, correspondence datlay4.e n r ... From: Marshall, Gerry W.[mailto:Gerrv.Marshall@simcoe.ca] Sent: Friday, April 10, 2015 11:02 AM To: Terry Ruffeli; Dowdall, Terry; Clark, Brenda; Aitken, Mark; Korolnek, Debbie Cc: shaunatr Gerard Sullivan; Hough, Ralph; Hughes, Harry Subject: RE: Warden Marshall memo.docx Good morning, It was nice meeting with all of you. Although I agree with the general gist of your email there are areas that I do not concur with. I very much disagree that your voices are not being heard. Council/Staff have read your emails read, public meetings have been held and commitments to future meetings have been made. Staff held an additional public information centre, commissioned a peer review, did an additional truck routing study, responded to 49 individual submissions and prepared a backgrounder that was delivered to area residents and businesses. And most recently, you met with myself, Terry Dowdall, Mark Aitken and Debbie Korolnek. Further, communications are ongoing, on March 17th you put forward a list of some 130 questions that our staff are preparing a response to. In terms of the Oro Council you wrote " The need for Oro-Medonte to get involved ASAP and you agreed to contact Mayor Hughes in this regard. We agree with the comment that decision making should be bottom up so that means the township should be actively engaged now. Sitting back and " monitoring and listening" is a missed opportunity to represent the community. " It is correct that I see the Township Council as a critical input component, they are elected to represent Oro's citizens. Their voice needs to be heard. That said, I agree with Oro Councils monitor and listen stance. I stated several times during our meeting that everyone needs to stand down until we all see the design and plans. I shared my belief, that there is simply too much speculation and back of the envelope designs going around at the moment and that these are fueling controversy on items that are as yet unknown. Page 143 of 279 11.a) Mayor H.S. Hughes, correspondence dated May 4 and Apri,.. That a recommended design is coming forward should not at all be unexpected. Our staff and design engineers need to put a recommendation forward, once made, they should be able to defend their recommendation. While County Council may wish to disregard this advice and choose a different path, the last thing I want is for our staff to not offer council their very best advice. This is the way it should be. Terry, your group being heard is only part of the decision making process, there are other components to be considered such as opinions of citizens outside of those you represent, staff opinions, engineering opinions, Oro Township council input and county councillor opinions. I want a 360 view. Trust this is helpful Gerry From: Terry Ruffell [mailto:truffeli Sent: Thursday, April 09, 2015 2:54 PM To: Marshall, Gerry W.; Dowdall, Terry; Clark, Brenda; Aitken, Mark; Korolnek, Debbie Cc: shauna Gerard Sullivan Subject: Warden Marshall memo.docx Please find attached our letter to the Warden following our recent meeting. Terry Page 144 of 279 11.a) Mayor H.S. Hughes, correspondence dated May 4 and Apri... Verbal Matters (Section 12.3 of Township's Township n% CY/tO,/ letiO ?t�� Procedural By -Law No. 2014-194) Proud Heritage, Exciting Future Name: Item Number/Name: Meeting Date: Motion No.: Type of Meeting: Mayor H.S. Hughes 11b) County Road 22 Update April 22, 2015 C150422-29 X Council Special Council Development Services Committee Accessibility Advisory Committee Heritage Committee Human Resources Committee The following speaking notes relates to an April 7th email from Warden Marshall that identifies differences in the account of the meeting with HVPOA County Road 22 Committee; received from Terry Ruffell (HVPOA). Oro-Medonte Mayor, Deputy Mayor, Ward Councilor and staff were not notified or invited by the HVPOA of their meeting with County officials on April 7th. Hence, there was no need of the "regrets" stated by the Warden. It was indicated that Oro-Medonte respects the decision of the HVPAO to hold a meeting with County Representatives without including the Township. The Warden indicated on two occasions that he wanted to hear input from Oro-Medonte Council. However, he also stated that "several times during our meeting everyone should stand down until we see the design plans" The following background was provided to update new councilors: Page 145 of 279 5/12/15 11.a) Mayor H.S. Hughes, correspondence dated May 4 and Apri... Verbal Matters (Section 12.3 of Township's Townshipo(f • ®1�0,' fe( rOfite� Procedural By -Law No. 2014-194) Proud Heritage, Exciting Future Following the first County PIC the Mayor, Deputy Mayor and Ward Councillor, upon hearing concerns invited representatives from the HVPO executive to a meeting held at the Township Office. The intent was to collectively formulate a strategy and jointly meet with the County. This is a process that had been followed successfully in the past relating to a speed reduction on County Road 22. Terry Ruffell, then President of HVPOA in his letter of November 16, 2010 offered thanks for the cooperative efforts and encouraged that a similar process be followed in future for anticipated road improvements that would be trigged by development. The HVPAO representatives declined to meet collectively, indicating that they felt the timing to be premature. Representatives from Oro-Medonte met with the County with the outcome of a second meeting with presentation and a question and answer period that was open to the community. Reference made to Oro-Medonte's official positon being to "Sitting back and "monitoring and listening" in not accurate. Oro-Medonte Council has not formally stated this or any other position. This position is refuted by the identified total of 11 cooperative improvements that the Township and the County have made to improve the safety of County Road 22 with additional improvements scheduled. The ongoing meetings and communications with the HVPAO combined with extensive dialogue with County Staff and elected officials refutes the notion that there has been a "missed opportunity to represent the Community." Extensive written communications serve as a record. It was indicated that the HVPOA wanted the Mayor and Deputy Mayor to have the County Stop the Environmental Assessment study pertaining to Truck Lanes. They could not find support from other elected members of County Council for this request. Some members had driven the County Road for personal observations. They felt that there was a need to wait to hear all the information to make an informed decision and the results of the Environmental Assessment were essential. County staff maintained the position that the purpose of the Environmental Assessment was to find the best solution. The mayor spoke to being disappointed that the corrections and the request to stand down until we all see the design plans because they were fueling controversy on items yet unknown that the Warden had provided to Terry Ruffell on April 10, 2015 were seemingly not acknowledged. Page 146 of 279 5/12/15 11.a) Mayor H.S. Hughes, correspondence dated May 4 and Apri... Verbal Matters (Section 12.3 of Township's in V Township of j� Procedural By -Law No.. 2014-194) ttonte Proud Heritage, Exciting Future Subsequent communications sent out to residents of Horseshoe Valley by HVPOA President, Shauna Tozer created the false impression that the Mayor and Deputy Mayor were, as one resident who read the communications expressed through mass email distribution, his interpretation that they were "Sitting on their hands doing nothing". Mayor Hughes articulated his position that this is both a County Road and a street going through a settlement area and the final design needed to have regard for this. He stated that from his prospective a further reduction in speed to 60km/hr should be considered. Mayor Hughes acknowledged feedback from members of Oro-Medonte Council that they did not wish to state a position at this time other than they supported that improved safety would be essential and in accordance with the Warden's request were not prepared to do so until they had received information .needed. Page 147 of 279 5/12/15 11.a) Mayor H.S. Hughes, correspondence dated May 4 and Apri...• , There are a number of improvements that confirms that the voices of the residents of communities along County Road 22 have been heard. These include: 1. The Township' Official Plan contemplates the need County Road 22 upgrades and references the need for traffic lights in the section between Line 3 and Line 4. 2. Road improvements widening, resurfacing and shoulder work carried out by the County on various sections for a number of years; 3. A substantially upgraded winter maintenance program; 4. Reduction of speed limit between the Line 3 and Line 4 to 70km/hr; 5. Turning lane at Line 9; 6. Turning lane at Line 6 into Sugarbush; 7. Attempts to open a second exit on Line 7 for the residents of Sugarbush; 8. Oro-Medonte's extensive road paving program that enables the majority of residents of Horseshoe Valley to avoid using County Road 22, especially the section between Line 3 and Line 4 to go to destinations outside of HSV; of special note, the remainder of Line 3 which is a popular route to Barrie is being repaved this year (2015); 9. The Township has plans to pave the "path" from the resort past the newly drilled well to Valley crescent. This will provide a safe cycling/pedestrian route from the resort without the need to travel on County Road 22; 10. The Township intervened to assist parents in improving safety for students using school buses. The SCDS board provided a safer alternative pick up point that could be utilized. In addition, the Township facilitated the removal of the large Pine Ridge sign that was impairing visibility at the bus stop; 11. The Township selected HSV as the location for its satellite police location to encourage a greater police presence in the area. Page 148 of 279 11.b) Mayor H.S. Hughes, excerpt correspondence from Associa... Executive Summary Most municipal governments have forward-looking strategic plans. But what is the strategic plan for our community of communities? This document provides the foundation for a municipal government conversation about the future. We are focused on the shared challenges and opportunities that connect our diverse communities, and finding a common path towards long-term municipal fiscal sustainability. All municipalities need a firm financial foundation to meet our responsibilities today and over the long term, without compromising future generations. If current trends continue, we expect municipal operating expenditures to grow significantly over the next ten years. Property taxes are the main source of municipal revenue. Assuming all other revenues remain stable, we project property taxes will need to increase by 10% per year for the next ten years just to meet current service levels and standards. In addition, municipalities are facing an estimated $60 billion infrastructure investment gap. If property tax revenues alone were to close this gap, it will require an additional increase of 9% each year, for a combined 19% increase in property taxes annually to 2025. Revenue Needed to Fund Operating Expenses & Infrastructure Gap $120 $100 $80 $60 $40 $20 (billions) $0 '09 '10 '11 '12 '13 '14 '15 '16 '17 '18 '19 '20 '21 '22 '23 '24 '25 Year 2009-2025 Estimated annual 19% property tax increase to fund operating expenses and close the infrastructure gap over 10 years Source: AMO What's Next Ontario? — Ontario Sustainability Project 2015 Page 149 of 279 AM, 4 '""*.Total Total expenses including infrastructure gap (forecast) /. I / Estimated annual 1'9% property tafincrease; Operating expenses (forecasts' r � ..Ti'w„ Property tax revenue (current trend) 1 '09 '10 '11 '12 '13 '14 '15 '16 '17 '18 '19 '20 '21 '22 '23 '24 '25 Year 2009-2025 Estimated annual 19% property tax increase to fund operating expenses and close the infrastructure gap over 10 years Source: AMO What's Next Ontario? — Ontario Sustainability Project 2015 Page 149 of 279 AM, 4 6LZ Jo 091, abed You are invited to Carley Community Hall's Pasta Dinner Friday, June 5 On/y $10 ($6 for kids aged 5 to 10; under 5 free) Tickets must ,be purchased in advance Silent Auction at each sitting! For tickets or information, please see any Board Member or call Vickie Douglas at 705-835-3637 12.a) Announcements of Interest to the Public: Carley Commun... 12.a) Announcements of Interest to the Public: Carley Commun... eitCW'k"'llftP;YredOlfite Pfeard liexirtgt, Exit Nrnrrr NOTICE OF STUDY COMMENCEMENT Horseshoe Craighurst Corridor Water, Wastewater and Transportation Master Plan Horseshoe Craighurst Corridor Landowners Group Inc. The Horseshoe Craighurst Corridor (HCC) Landowners Group Inc. (the "Landowners") and the Township of Oro-Medonte have started a Water, Wastewater and Transportation Master Plan to identify a long-term servicing plan for the future development of the HCC Development Area. The preliminary study area includes both the Craighurst and Horseshoe Valley settlement areas and adjacent lands (see map). It is anticipated that new servicing infrastructure will be proposed within this area to service future development of the two settlement areas. This preliminary study area may be expanded prior to the Public Open House, depending on the servicing alternatives developed through the Master Planning process. If the study area expands, a similar public notification will be provided. Horseshoe Valley Development in the two settlement areas is subject to the specific policies and related amendments of the Township of Oro-Medonte Official Plan (2007) and the County of Simcoe Official Plan (2008, as amended). Water and wastewater servicing outside of the two settlement areas is not part of this Master Planning process. The Process The study will follow the Municipal Engineers Association (MEA) Master Planning process Approach #2, as outlined in the MEA Class EA (October 2000, as amended October 2007 & 2011) document. The Master Plan will carry out the requirements for Schedule A, A+ and B projects, and set the stage for future Schedule C projects. The study will define existing problems and opportunities, and consider and evaluate alternative solutions to ultimately identify the preferred water, wastewater and transportation servicing strategy. Public Consultation Consultation with and input from the public and government review agencies is a vital part of the Class EA process. Anyone with an interest can participate by providing comments which will be considered as the project moves forward. In addition, a Public Open House will be held to provide information and receive feedback. It is anticipated the Open House will be held in the Fall of 2015 and will present study background information, the various servicing solutions considered, the preliminary recommended servicing solutions and next steps. The Open House date and venue will be similarly advertised. We are interested in hearing from you about this study. If you have questions or comments or wish to be added to the project mailing list, please contact either of the following individuals: Mr. John Chadwick, P.Geo. Consultant Project Manager Cole Engineering Group Ltd. 70 Valleywood Drive Markham, ON L3R 4T5 P: 905-940-6161 x445 F: 905-940-2064 E: JChadwick@ColeEngineering.ca Ms. Michelle Jakobi Municipal Liaison Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL2E0 P: 705-487-2171 F: 705-487-0133 E: mjakobi@oro-medonte.ca Comments and information regarding this project are being collected in accordance with the requirements of the Environmental Assessment Act. With the exception of personal information, all other information received may be included in project documentation and become part of the public record. This notice first issued May 11, 2015. Page 151 of 279 1OM1 CELEBRATE WITII US Esson Presbyterian Church 1430 Old Barrie Road E near Rugby is celebrating its 150th Anniversary - 1865 to 2015 SCHEDULE OF ETENTS May 2nd, 2015, 2 to 5 pm: CHILI COOK OFF Fsson Presbyterian Church. Entry fee $10. Phone 705-325-1255 for rules & $$ prizes. Adults $7 1 Children $5 to eat chili & dessert & vote. May 2, 2 to 5 pin @ Esson: COMMEMORATIVE BOOK LAUNCH Author Larry Cotton will sign limited print edition of "Esson .Presbyterian Church - journey of Faith" including the pioneers of Old Knox, Guthrie, Central Oro, St. Andrew's & Willis: Churches Books are individually numbered & autographed. Also available at Manticore Books, Orillia & Old Knox Anniversary Service une 28th, after the service a) May 16th, @ 7:30 pm: MUSIC NIGHT @ ESSON CHURCH The "Awesome Revelation"from Westmount United Church join us for an evening of Christian Music. Refreshments & fellowship after. Freewill offering., October 3: ANNIVERSARY DINNER Esson & Willis Churches @ Community Hall in Jarratt October 18: 150TH ANNIVERSARY SERVICE at Esson Church 11 am service followed by lunch & fellowship 7:30 pm service - refreshments & fellowship after A HISTORY OF J880 PRESBYTERIAN CHURCH 0110-MEDONTE, ONTARIO JOURNEY .01' FAITH 150 YEARS 1865 to 2015 Including pioneers or Oki Knox, Itisuthrie, 'Central Oro, St. Andrew's & Willis Presbyterian Churches by Larry Donald Cotton 6LZ Jo £9I. abed Proud Heritage, Elcitill(r Future Victoria Day Office Closure The Township of Oro-Medonte offices will be closed on Monday, May 18th in recognition of Victoria Day. The offices will re -open on Tuesday, May 19th for regular business hours, 8:30 a.m. — 4:30 p.m. 0 3 0 0 5 We wish all residents and visitors a safe and happy weekend. n P 12.b) Minutes of Orillia Public Library meeting held on Febr... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF FEBRUARY 25, 2015 MEETING A regular meeting of the Library Board was held at the Library commencing at 7:00 p.m. PRESENT — BOARD — L. Avery; S. Clarke; B. Dickson; J. Duncan; J. Fecht; G. Guthrie; R. Kloostra; M. Seymour STAFF — S. Campbell, Chief Executive Officer S. Csekey, Acting Director of Children & Youth Services S. Dance, Director of Technical Services T. Chatten, Recorder ABSENT — none Welcome to the new board members, and introduction of all members and staff present. Disclosure of Pecuniary Interest and General Nature Thereof — none CONSENT AGENDA MOTION #2015:01 Moved by G. Guthrie, seconded by M. Seymour that the consent agenda of the February 25, 2015 meeting be adopted. CARRIED BOARD ORIENTATION — Session Orientation for New Board Members — S. Campbell presented a board overview for new members using a Power Point presentation. Election/Appointment of Officers — G. Guthrie was nominated for re-election to the position of Board Chair by M. Seymour, seconded by J. Duncan. G. Guthrie accepted the position. M. Seymour was nominated for the position of Vice -Chair by S. Clarke, seconded by R. Kloostra. M. Seymour accepted the position. DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES Friends of the Library — Update — The Friends main focus is advocacy and fundraising on behalf of the Library. The group is in the process of generating new memberships, and raising funds through the bookstore in the Library to purchase new materials. Information Orillia — Update — Reports of recent meetings were included with the board package for information. Board representatives to sit on the IO Board to be appointed at the March meeting. Page 154 of 279 12.b) Minutes of Orillia Public Library meeting held on Febr... REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Finance Committee — The 2015 budget submission was approved as presented. Final 2014 financial statements were presented for Board review. Questions were raised regarding clarification of the deficit to be covered by the City regarding township shortfall. Ad Hoc Contract Committee — Information presented in the media is not reported accurately. Positive support has been received from both townships and city staff regarding possible contract negotiations. Policy Committee — Approval of the consent agenda to confirm a motion passed at December committee of the whole meeting regarding a personnel policy. Property Committee — Board members were updated on the proposed lease with the City. The CEO and the Facilities Manager are moving forward with the maintenance portion of the proposed agreement. The Mayor indicated a willingness to facilitate on behalf of the Library with the lease agreement. LEED Silver certification has been confirmed, with a wall plaque received to be installed during a media announcement in March. NEW BUSINESS Reserve Fund 2014 Expenditures Report — MOTION #2015:02 Moved by J. Fecht, seconded by B. Dickson that the Board in accordance with the requirement to approve expenditures made from a reserve account in 2014 accepts the following motions: #1 That the Board approve the expenditure of $1,064.00 from the A/V Insurance Reserve account #56-6-3210-0234 for replacement DVD titles (some funds already spent) #2 That the Board approve the expenditure of up to $4,100.00 from the Book Purchase -Bank Interest Reserve account #56-6-3220-0829 for Express Books (some funds already spent) #3 That the Board approve the expenditure of up to $811.00 from the Friends of the Library Reserve account #56-6-3210-0350 in support of books for the "Big Read Program" and support of Community Programming (Arts Build), (funds already spent) #4 That the Board approve the expenditure of $1775.00 from the Book Sales Reserve Fund account #56-6-3220-0846 for book purchases (funds already spent) #5 That the Board approve the expenditure of $1167.00 from the Adult Programming Budget account #56-6-3210-o371 in support of the Lifescapes program (funds already spent) Page 155 of 279 12.b) Minutes of Orillia Public Library meeting held on Febr... #6 That the Board approve the expenditure of $522.00 from the Library Building Fund account #56-6-3210-0844 for an iPad to be used in support of Technology training (funds already spent). It is recommended that the motions authorizing expenditures from reserve accounts be passed on an annual basis. CARRIED Ministry of Tourism, Culture and Sport Library Capacity Building Grant — The Library applied for and was awarded a grant of $4647 to be used toward technology. MOTION #2015:03 Moved by L. Avery, seconded by M. Seymour that the Board authorize the spending of up to $2,500.00 for the purchase of a wireless router and the supporting hardware from the Ministry of Tourism, Culture and Sport Ontario Libraries Capacity Grant. CARRIED Lakehead -Georgian University Partnership Request Letter of Support — MOTION #2015:04 Moved by J. Duncan, seconded by J. Fecht that the Board authorize the Chair to write a letter of support for the Lakehead -Georgian University Plan. CARRIED Appointment of Committee Members, SOLS, and Information Orillia — Committee members and board representatives to be selected at the March meeting. Board Orientation Future Sessions — Next meeting session to be approximately 20 minutes and less time devoted to orientation as needed at subsequent meetings. REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES - cont'd Community Relations Committee — As part of the board interview process and in preparation for a meeting with the mayor, M. Seymour created a presentation on the library's roles and benefits to the city, as a cultural asset and revenue opportunities. This was viewed by all present, and was a well thought out plan of the library as a whole. Adjournment at 8:47 p.m. BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 156 of 279 12.b) Minutes of Orillia Public Library meeting held on Febr... REPORT OF THE CEO February 2015 Submitted by Suzanne Campbell Staff Engagement A directors meeting was cancelled as not all members were available to attend. Staff meeting was held on February 26th Joint Health and Safety Committee met on February 11th, no problems were brought forward to the committee. I attended a webinar organized by SOLS; please see Susan Dance's report for details. Sarah Csekey, Kelli Absalom, Fred Marlow and I attended a presentation on new software for online participation in the Summer Reader's Club. The features are an improvement over the software presently being used. Board Activity and Actions The Board Committees did not meet this month. Gay Guthrie, Board Chair and I presented the 2015 budget to Council on February 4th. The Budget was successfully presented with all items accepted, as per memos from the City in the Board package. The Information Orillia request was pulled for further review see attached email from Nikki Brittain, City of Orillia. Library Building New Building Issues 1. Humidifier issues second floor north-west side—the humidifier system located on the second floor beside the bathroom had problems causing water damage to the wall and floor. The problem occurs in the milder months with water leaking on the floor and causing the carpet tiles to lift. A further problem is steam, hot enough to burn, emitting from the floor drain. This has been reported to the City and to Lori Koughan. Architects have responded that they feel that this is now a maintenance issue. A solution has been proposed by Benchmark, (HVAC contractor) it will be installed in early March. This bathroom is shut down intermittently when the steam becomes a problem. Page 157 of 279 12.b) Minutes of Orillia Public Library meeting held on Febr... Property Issues 1. Delivery door was not locking or was unlocking intermittently. A temporary solution was put in place. A new solution has been suggested by Richard Bradbury for Logical Solutions. This new fix should solve the problem; we hope to have it completed sometime in March. 2. The lower windows in the mezzanine area have leaked a number of times during severe storms. The City has had Orillia Glass examine the windows to determine the next steps. Orillia Glass examined the windows and determined it was not a caulking or installation issue, but felt it was a flashing issue. We are waiting for further direction from the City. This will be reviewed once snow is gone. 3. The doors on Andrew St. and West Street should be in perfect working order by March of 2015. This issue is taking time to fix as there is only one person in our area qualified to work on the doors and he is quite busy. A retrofit kit was installed and all work completed by early January. The door is now motor operated rather than working through a circuit board. Hinges for the door have been installed in February; this should solve the failure to open issues. 4. Burst pipe issue Saturday February 21st: See attached memo for background information. City replaced the hot water heating unit. It was determined that the switch controlling exchange fan failed and was not communicating to the BAS. It stayed permanently open on Friday overnight causing both the heating coil and the sprinkler heads to freeze. HTS has been asked to look into the problem of the switch failure. 5. False alarm February 26th. A fire alarm was triggered by soldering work being completed on the installation of the heating unit. The soldering set off the fire alarm and resulted in a customer having a seizure. New procedures have been put in place to avoid a recurrence. City and Community Partnerships Work on the Service and Lease agreement with City continues. Presently City and Library staff are working towards an understanding of what responsibilities Library staff has for operational checks of the building environmental systems. Library staff are waiting for Kyle and Ted to develop a list of checks to be completed daily, weekly, and monthly by Library building maintenance staff. Requests for service mechanisms still need to be put in place. Discussions with Jim Lang and Kent Guptill will occur in April to develop a protocol for financial reports for 2015 and then we will work on establishing recording and requesting methods for the 2016 budget. Kent Guptill and I met with two members of the Orillia Horticultural Society on February 20th; they will continue to look after the Library planting beds including weeding and some plant additions. The City would like the plant selection to be discussed with them before being placed in the beds. Library staff will water if needed. Page 158 of 279 12.b) Minutes of Orillia Public Library meeting held on Febr... Report of the Director of Children and Youth Services February 2015 Submitted by Sarah Csekey New Initiatives We launched a pilot project this month in the Teen Scene to create an age-specific, safe zone for teenagers in the Library. We changed two aspects of our service to work to this goal: all four Teen computers are now only available to customers under the age of 19, and we have created signs to indicate the area as a teen -only space after school and on weekends (at the red couch, the four green chairs and the one wooden study table in the area). We surveyed 48 teens in our Library to assess their attitude to the OPL and how they are using us, as well as what changes they would like to see, in an effort to measure a starting point to gauge the success of this pilot project, to end on April 18. Our children's department layout was transformed into a maze -like configuration to encourage fun exploration, ownership and to drive circulation in our Children's fiction and non-fiction collections. The space was re -organized to create pods, nooks, and islands by utilizing our mobile shelving. Customers of all ages have expressed excitement about the new design: "This is a-mazeing!" and "This is really cool, my kids are already using all the reading nooks. What I really like is that nothing is where it used to be, so I'm finding new things!" The department was designed with mobile shelving for the purpose of change, and we are experimenting to see how the physical layout can help us achieve our goals for the year — specifically investigating a deeper customer service model. After attending webinars on software for Summer Reading Clubs with our current provider, eSolutions, and a new player, Counting Options, we decided to work with Counting Options. The streamlined software is able to connect to our ILS, saving hours of staff time for data input and makes an easier experience for our customers. There is also a gamification of the software that should encourage our readers, specifically the children and teens, to log in and track their summer reading with us. We are now negotiating a contract. Community Engagement Amy continues to explore outreach opportunities in Orillia. She connected our Library's Early Literacy services to 110 children this month outside of the Library walls in daycares, preschools and classrooms. Amy's genuine enthusiasm for engagement through literacy creates an opportunity for the Library to connect with many new organizations and young faces. Our Battle of the Books season intensified in February. Meagan hosted four Mock Battles at Couchiching Heights P.S., Uptergrove P.S., Harriet Todd P.S., and at the Library with the Homeschool team. The Battle of the Books is set to run May 14th with six teams. Lindsey joined the National Youth Week Committee for the first time, giving the Library the opportunity to be a major player in this event (May 1 to May 7). The committee is now meeting in the Library, and Lindsey is meeting face-to-face and making connections with valuable organizations that we look forward to partnering with on an on-going basis. Youth Week celebrates young people in Grade 6 and up with an Page 159 of 279 12.b) Minutes of Orillia Public Library meeting held on Febr... eye to accessible youth play. The Library will be the main hub of activity this year with a spa evening, a therapeutic dog program, a Family Fun day, and more. The LGBTQA group has worked with Lindsey to plan an art show in our Library's display cases this spring. All Children's staff have been working closely as mentors to four students from Georgian College on placement in our department. The students have planned and executed storytimes, family craft nights, and other programs. Special Events Freedom to Read week was celebrated by all staff in our department with age-specific displays in the children and teen departments. These carefully created displays were eye-catching and informative and led to many conversations with children, teens and parents with our staff. The engagement level was particularly high with the display on the front windows of the Children's department that could be accessed inside and outside. We enjoyed having many conversations with our customers on the freedom of information and censorship. Valentine's Day was a time for community connections through our Teen Lock -in on Friday February 13th and our Red, White and Pink Party on the Saturday. We had a dozen teens for the Lock -in event, playing games created by children's staff and our Georgian College student. On the Saturday party we served 130 people in total with activities that honoured the love of reading, community and family. Amy created a program for our staff that encouraged everyone to leave anonymous red hearts highlighting aspects of our co-workers that we value. This was a boost to our staff morale and encouraged us to look beyond our departments and thank our co-workers. Programs The school-age customers had a big boost in customer service this month with programs focused on their age group specifically. We had strong turnout for our Power Hours again at Dude Power and Girl Power, our Tween Scene, and our Minecraft Club. We served 141 school -aged children through Library programs this month (last year we did not have school-age programs in February). Creating programs for this demographic resulted in a deeper engagement with these customers — more reference questions and higher circulation of materials, as well as continuing a relationship through the school years. Meagan continues to create passive programs in the new Tween Scene area of the Children's Department — a very popular place indeed. Our Early Literacy Storytimes continued to be a popular destination, especially as an escape from the record-breaking cold weather. We hosted 548 people in February with themes of Animals, Colours and Body Parts. Our inclusion of contemporary early literacy practices in our books, songs, rhymes and activities maintains the Library's reputation for high quality programs for preschool -aged children. Teens are coming to special programs weekly in the Teen Scene department with Lindsey. We are noticing that teens are using our Library more than ever, but have changed their patterns of use. Our Teen Scene is a hub of homework after school each day. Lindsey has responded to this and developed more passive programs to be done at any time, while providing a weekly fun night in the department. Page 160 of 279 12.b) Minutes of Orillia Public Library meeting held on Febr... Teen Volunteers Lindsey continues to train new volunteers to help with shelving and offering program support. Our teens logged 39 hours this month. Staff Development and Education Lindsey is enjoying her first semester at Mohawk College in the Library Technician program. Her course on Reference Skills has already augmented her work at the Teen Advisory desk. Amy continued with her Infant Mental Health webinar series, this month investigating FASD, and common disorders of Early Childhood. Page 161 of 279 12.b) Minutes of Orillia Public Library meeting held on Febr... REPORT FOR THE MONTH OF FEBRUARY 2015 by Director of Information Services Kelli Absalom COMMUNITY ENGAGEMENT This February Jacklyn Derlatka organized a "Blind Date with a Book" program. Library staff was encouraged to pick their favourite books from the fiction and non-fiction collections, and write a "lovelorn" ad for each title. A template was made for staff to advocate for their book with prompts such as "Everyone says I'm..." and "I'm looking for someone who..." among others. We wrapped the books in brown paper to conceal their identity and taped the want ad on the front, displaying the collection on the Staff Picks shelf in our popular materials section. We made 60 love connections! Customers were asked to fill out a bookmark ballot for a lunch for two, generously donated by Marcel's Restaurant. The bookmark had an area for comments on their "dates" and we received lots of notable comments, including : "We briefly met, and after a very short time, decided it was best to call off the date and go our separate ways, with no hard feelings..1" Lee Kelly, Christina Pestell and Sarah Csekey walked as a Library team for the "Coldest Night of the Year" fundraiser for the Lighthouse Soup Kitchen and Shelter. They raised over $700! Jayne Turvey represented the Library at the Chippewas of Rama First Nation museum and cultural building opening on February 11. Michelle Sinclair made three visits to the St. Andrew's Seniors Centre in February to discuss First Nations authors. I attended an Information Orillia Board meeting in February. The Big Read Committee met in February to clarify goals for the 2015 Big Read program. Seventeen people were provided with library materials in our Community Outreach program. Materials were also delivered to Victoria House and Birchmere Retirement Residence. COMMUNITY PARTNERSHIPS We partnered with Lakehead University in February for another presentation of our "In Conversation With Lakehead" series. Lakehead professor D. Thamara Laredo shared the latest research on food chemistry with twenty three people in attendance. The Sunshine Ukulele Network hosted a Ukulele Jam in February. Page 162 of 279 12.b) Minutes of Orillia Public Library meeting held on Febr... We partnered with the Canadian Diabetes Association for a session on "Diabetes and Healthy Feet" led by Registered Chiropodist Sheilagh Rose. We partnered with the Alzheimer Society of Simcoe County for a session on Alzheimer awareness presented by Erika Rice. The English Conversation Circle, presented by Welcome Centre Immigrant Services, had thirty nine participants for the month, including those attending a popular Chinese New Year potluck. PROGRAMS Jaclyn Derlatka ran two popular training sessions in the Community Technology Lab in February: "iPad Beyond the Basics" and "eAudiobooks, eMagazines & eMusic". All participants asked for more iPad training in the future. Jaclyn received some wonderful comments from her students including, "Jaclyn was an excellent instructor and very patient with seniors". Jayne Turvey held a meeting of the Genealogy Club in February. Author and historian Dorothy Duncan spoke to the group about her newest book, "Mariposa at Table". Twenty eight people attended. Jayne Turvey held a workshop on "Ancestry.com Library Edition for Beginners" in the Community Technology Lab. She also led a "Beginner's Genealogy" program to help learn the basics of starting family tree research. Eight people were in attendance. The "Books on Tap" Book Club, led by Sarah Babineau, met in February at Brewery Bay Food Company. This month's selection was "Motorcycles and Sweetgrass" by Drew Hayden Taylor. The Roundtable Book Club, led by Lee Kelly, met in February in the Fireplace Room to discuss "Romance in books? Love it or hate it?" Jayne Turvey held a meeting of the Lifescapes memoir writing group in February with seven people in attendance. The Fiction Writing course, led by Alice de Munnik, had twenty three people in attendance for the month of February. The French Conversation Circle, led by Bernard Poigny, met Fridays in February with twenty two people in attendance. The group also met informally in the Fireplace Room on Mondays with eighteen people in attendance. Four Chair Yoga sessions, led by Certified Hatha Yoga instructor Melanie Rimkay, were held in February with eighty people in attendance. Page 163 of 279 12.b) Minutes of Orillia Public Library meeting held on Febr... The Bookworms Book Club, led by Michelle Sinclair, met in February to discuss "The Street of a Thousand Blossoms" by Gail Tsukiyama. There were thirteen people in attendance. The weekly Knitting Group met in the Fireplace Room four times during the month of February with forty five people in attendance. SERVICES AND ACTIVITIES Lee Kelly and Michelle Sinclair created book displays on such topics as: "Add These to Your Reading Radar", "Try a Trilogy", "Today's Forecast: Heavy Reading" and "Read `Em Yet? Most Borrowed Books". Jaclyn Derlatka created a quick reference Tech Training binder for the Information Services Desk which includes handouts on how to help customers access our electronic collections. Jaclyn Derlatka produced and published an eNewsletter as well as the monthly OPL Hub program calendar. STATISTICS As of February 28, the Orillia Public Library Facebook page has 1020 followers. We also have 1235 followers on Twitter. VOLUNTEERS Volunteer hours for the month of February were 373.25. Total sales for the Library Book Store in February were PROFESSIONAL DEVELOPMENT Jaclyn Derlatka attended a Southern Ontario Library Privacy in the Library". Information Services staff attended a "Challenged by session conducted by Susan Dance. $460.85. Service webinar on "Protecting Mental Illness at Work" training Page 164 of 279 February Internet Usage 2,099 Wireless Usage 1,557 Online Products Usage 3,637 Study Room Bookings 66 Library Webpage Visits 12,460 Reference Questions Answered 2,810 As of February 28, the Orillia Public Library Facebook page has 1020 followers. We also have 1235 followers on Twitter. VOLUNTEERS Volunteer hours for the month of February were 373.25. Total sales for the Library Book Store in February were PROFESSIONAL DEVELOPMENT Jaclyn Derlatka attended a Southern Ontario Library Privacy in the Library". Information Services staff attended a "Challenged by session conducted by Susan Dance. $460.85. Service webinar on "Protecting Mental Illness at Work" training Page 164 of 279 12.b) Minutes of Orillia Public Library meeting held on Febr... REPORT OF THE DIRECTOR OF TECHNICAL SERVICES February 2015 Submitted by Susan Dance Circulation Circulation Activities February 2014, 2015 25000 23807_21718 20000 15000 10000 5000 0 Checkouts 2612 2774 3642 4053 Renewals Holds placed 2014 02015 Checkouts for February showed a modest decrease from the same month the previous year, while renewals and holds increased. The Orillia and Area Physician Recruitment and Retention Committee hosted its annual fundraising gala in the Library on February 20 after closing. Library staff helped convert the main floor into a party space for the evening. Staff training and development All library staff will attend a two-hour customer service training session Challenged by Mental Illness at Work. Developed by Crisis Prevention Institute, this session is a topic module supplementing the Prepare Training sessions attended by all staff in 2014. As a certified CPI trainer I held three sessions in February for a total 16 staff members. More sessions will be held in the spring. 11 1' Page 165 of 279 ge 12.b) Minutes of Orillia Public Library meeting held on Febr... With Suzanne Campbell I attended a SOLS webinar Protecting Privacy in the Library on February 24. A memo with additional information is attached to this report. Technology SmartGate Manager (software that collects data from our security gates) was sporadically malfunctioning in January and February. On some occasions it was necessary to calculate gate - counts by hand. Bibliotheca (the vendor) continues to work on this problem. Circulation Clerk Sarah Babineau worked on a special project to test Library.Solution's bibliographic inventory capabilities. Sarah developed procedures and training materials for library staff. In 2015 we will inventory parts of the library's collection using these procedures. There were recurring problems with the library's wireless during January and February. In order to diagnose the problem library patrons were required to provide contact information prior to signing on to our wireless network. For a two-week period our front-line staff collected contact information from many patrons and provided wireless logins. This contact info was collected in accordance with privacy legislation and properly destroyed. Safety and Security I spoke with Tim Tanton (Executive Director of The Lighthouse Soup Kitchen and Shelter) about a particular person at risk. Tim and I developed a plan to help this person access services. On February 26 there was a false alarm of the fire protection system. While the alarm was sounding a library patron suffered seizure caused by the sound of the alarm. Coordinator of Technical Services Melissa Robertson attended the person under difficult conditions and managed the scene with help from Circulation staff. On February 26 I attended a meeting of the Orillia Community Table. There were presentations by Joshua Barath (Georgian College), Frances Yarbrough (North Simcoe Victim Crisis Services) and Inspector Pat Morris (Orillia OPP). The Community Table is a great forum for connecting with other community agencies dealing with people at risk. The Community Mobilization Unit (CMU) resumed operations in Orillia at the end of February. This unit of the local OPP detachment performs regular foot patrons in the library and is essential to providing a safe and secure environment for patrons and staff. 21Page Page 166 of 279 12.c) Minutes of Barrie Public Library BOARD MINUTES Board Meeting #15-02. Date: Thursday February 26, 2015 Location: Massie Family Program Room — Painswick l E8bru... LIBRARY a RECEIVED MAY 0 5 2015 ORO-M{E CONTE TOWNSHIP R. Duhamel (Chair), R. Palmer (Vice -Chair), S. Morales, M. Werenich, C. Virgo, T. Johnston, R. Reynolds, R. Junke, A. Davis, C. Vanderkruys, S. Froebel, J. Ross 1. Call to Orderand welcomes The meeting was called to order at 7:33pm. 2. Confirmation of. Agenda The agenda was confirmed. 1 Conflict of Interest None declared. 4. Board Meeting Minutes 4.1 Adoption of minutes of Board Meeting #15-01 dated January 22, 2015 #15-02 WERENIC•H - MORALES THAT the Minutes of Board Meeting #15-01 dated Thursday January 22, 2015 be adopted. CARRIED 4.2 Business. Arising No business arising. 5. New Business 5.1 Financial Statements The financial statements are not available. 6. Reports 6.1 Report of the Chair • Thank you to Tim for presenting the 2015 Budget Presentation to City Council. • There were some follow up questions after the budget presentation from Councillor Ainsworth that the Chair has responded to. • The Community Committee should work on a Library brochure to express our value to the community. N:.4tfdiatestilarrie Public Library ltoarclAAdmin'\8oardlBrd htiputcs Agemlasqluard Miuutes I$-02.docx Page 167 of 279 12.c) Minutes of Barrie Public Libra bru... fur COMM* • Al, Chris and the Chair met with Councillor Morales and Councillor Brassard to discuss the building audit. We are still waiting on a date. • SOLS is looking for a Library Board representative as area Trustee Council. M. Werenich has volunteered. • #15-09 PALMER - JOHNSTON THAT Michael Werenich be a representative to the SOLS area trustee council for the BPL. CARRIED • The Collective Agreement to include Pages was ratified. • Committees should meet to review and discuss the Boards' Strategic Priorities. 6.2 Human Resources Report • Julie Ross reviewed highlights from last year and challenges/objective for the future. • Julie discussed some new policies required to meeting provincial legislative requirements. 6.3 Teen Advisory Board Report • No members were present. 6.4 CEO's Report (January 2014) • Reviewed highlights of the report. • A question was asked about the number of Notices of Trespass that were issued. The CEO explained that there was spike now that security is responding to calls from staff and is on site more. 6.5 Committee Reports 6.5.1 Personnel Committee • Review Personnel Committee Minutes from meeting #15-01 Tuesday February 3, 2015 • The Committee will be meeting with the Director of SOLS to review the preliminary recruitment process on March 10th or 11th, All Board members are welcome attend. • Meeting Dates: Call of the Chair 6.5.2 Finance Committee • Meeting Dates Call of the Chair 6.5.3 Governance Committee • An article on Governance Management was given to members • Updated Board Orientation Binder were distributed • Meeting Dates: Call of the Chair NM liates'Barrie Public Library Board\.4dminlRottrd\Brd Minutes Agen L s\B.oard :►lunites 5-02.docx Page 168 of 279 12.c) Minutes of Barrie Public Libra 6.5.4 Community Committee Meeting Dates: March 26th, before next Board Meeting 7. Other Business • There is an update on the elevator repair. It has gone to RFP. AI will provide a report at the next Board meeting on how this will affect the Library • Chris will prepare a list of items outstanding in need of repair. 8. Deferred Items • Succession Committee • Invite Kevin Bradley to Board meetings in 2015 9. Correspondence 10. Date of .Next Board Meeting: Thursday March 26th, 7:30pm, Angus Ross Room - Downtown Branch 11. Adjournment The meeting was adjourned at 9pm CHAIR SE Ifo. 4 Y E3fif- ATE .2 -7/00701/J - DATE N: AffiliatexiBareie Public Library BatdlAdneiei ourd Brd Minutes A,gemias\Baard .Minutes 15-02.docx Page 169 of 279 Present Regrets 12.d) Minutes of Severn Sound Environmental Association, Joi... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD 2015 FOURTH QUARTERLY MEETING January 15, 2015 Town of Midland Council Chambers Dominion Avenue Midland, ON Approved Minutes Councillor Jack Contin Councillor Rob Kloostra Councillor Ron Stevens Councillor Dave Ritchie Councillor Perry Ritchie Deputy Mayor Steffen Walma Councillor Paul VViancko Keith Sherman Gail Marchildon Town of Midland City of Orillia SSEA Chair/Township of Severn Township of Tay Township of Springwater Township of Tiny Township of Georgian Bay SSEA ED SSEA Office Manager Councillor Barb Coutanche Township of Oro-Medonte Councillor Mike Lauder Town of Penetanguishene 1. WELCOME AND CALL TO ORDER Chair Ron Stevens welcomed the SSEA board 9:00 AM 2. ADOPT AGENDA Moved by: Steffen Walma Seconded by: Perry Ritchie Motion: To approve the agenda of the Fourth Quarterly SSEA Joint Services Board as presented. Carried. 3. DECLARATION OF PECUNIARY INTEREST None 4. ELECTION OF SSEA CHAIR AND VICE CHAIR Moved by: David Ritchie Seconded by: Steffen Walma Motion: To close nomination's for position of Chair. Carried. 2 Page 170 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... 5. SSEA CHAIR Moved by: David Ritchie Seconded by: Jack Contin Motion: To acclaim Ron Stevens as SSEA Chair. Carried. 6. ELECTION OF SSEA VICE CHAIR Moved by: Steffen Walma Seconded by: Perry Ritchie Motion: To close nomination's for position of Vice Chair. Carried. 7. SSEA VICE CHAIR Moved by: Ron Stevens Seconded by: Paul Wiancko Motion: To waive voting by ballot, David Ritchie elected as SSEA Vice Chair. Carried. 8. ELECTION Moved by: Rob Kloostra Seconded by: Steffen Walma Motion: To close the election. Carried. 9. APPROVAL OF PAST SSEA MINUTES Moved by: David Ritchie Seconded by: Steffen Walma Motion: That the minutes of the Third Quarterly SSEA Joint Services Board Meeting held on October 16, 2014, be received and approved. Carried 10. THIRD QUARTERLY CONFIRMATION OF ACCOUNTS Moved by: Paul Wiancko Seconded by: David Ritchie Motion: To receive the 2014 Fourth Quarterly Report of Confirmation of Accounts for information. Carried. 3 Page 171 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... 11. FOURTH QUARTERLY REPORT OF DEFERRED REVENUE Moved by: David Ritchie Seconded by: Steffen Walma Motion: To receive the 2015 First Quarterly Forecast of Revenues Report. 12. SSEA ACTIVITY REPORT Keith Sherman presented the SSEA Activity Report. Moved by: David Ritchie Seconded by: Paul Wiancko Motion: To receive for information the Fourth Quarterly SSEA Activity Summary Report as presented by Keith Sherman. 13. SUSPEND SSEA MEETING TO ALLOW SPA MEETING Moved by: Steffen Walma Seconded by: Paul Wiancko Motion: To adjourn the SSEA Board meeting at 10:40 AM to allow the Severn Sound SPA Meeting to proceed. Carried. 14. RECONVENE SSEA MEETING: Moved by: Steffen Walma Seconded by: Paul Wiancko Motion: To reconvene the SSEA Board meeting at 11:15 AM. Carried. 15. CLOSED SESSION: Declaration of closed meeting: Moved by: Steffen Walma Seconded by: Perry Ritchie Motion: That the SSEA Board move into closed session. Carried. Closed session items: Moved by: Steffen Walma Seconded by: Paul Wiancko Motion: That the Executive Director be authorized to work with the Town of Midland staff to migrate the contract position of Data Management Technician to permanent status. 4 Page 172 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... And Moved by: Steffen Walma Seconded by: Perry Ritchie Motion: That the SSEA Board approves the staff salary motion increase amended to 1.6% retroactive to January 1, 2015 in accordance with the approved 2015 SSEA budget. 16. CLOSED SESSION OPEN Moved by: David Ritchie Seconded by: Jack Contin Motion: To come out of close session. Carried. 17.i OPEN SESSION: Motions arising from closed session Moved by:. Steffen Walma Seconded by: Paul Wiancko Motion: That the Executive Director be authorized to work with the Town of Midland staff to migrate the contract position of Data Management Technician to permanent status Carried. It was then, 17.ii Moved by: Steffen Walma Seconded by: Perry Ritchie Motion: That the SSEA Board approves the staff salary motion increase amended to 1.6% retroactive to January 1, 2015 in accordance with the approved 2015 SSEA budget. Carried. 18. SSEA 2015 BUDGET Moved by: David Ritchie Seconded by: Perry Ritchie Motion: To accept the SSEA 2015 budget as presented with amended costs to reflect salary increase of 1.6% Carried: 19. ADJOURNMENT Moved by: Jack Contin Seconded by: David Ritchie 5 Page 173 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... Motion: To adjourn the Fourth Quarterly SSEA Joint Services Board meeting at 11:45 AM. Carried Next meeting: The 1st Quarterly SSEA meeting will be held on April 16, 2015 at 9:00 am at the Town of Midland Council Chambers. Keith Sherman, Executive Director/ SSEA Chair Ron Stevens 6 Page 174 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... Severn Sound Environmental Association 2015 First Quarterly Meeting April 16, 2015 — 9 AM Town of Midland Council Chambers 575 Dominion Street AGENDA 1. Welcome and call to order 2. Adoption of Agenda 3. Declaration of pecuniary interest 4. Adoption of Past SSEA Minutes 5. Deputation • Great Lakes and St. Lawrence Cities Initiative Participation -Verbal — Tiny Township Councillor Gibb Wishart 6. Update from SSEA Habitat Biologist - Michelle Hudolin • Tree Distribution, SSEA Tree Plant and Stewardship Project 7. Suspend the SSEA Meeting to allow the SSSPA 8. Severn Sound Source Protection Authority Meeting 9. Reconvene the SSEA Quarterly Meeting 10. Auditors Report for 2014 11. First Quarterly Financial reports for 2015 i) First Quarterly Statement of Operations ii) First Quarterly Financial Report iii) First Quarterly Confirmation of Accounts iv) First Quarterly Report of Deferred Revenue 12. SSEA Firsts Quarterly Activity Summary 13. Other Business • Hop on the Bus Tour June 4, 2015 • SSEA Open House June 18, 2015 • 2015 SSEA Partners Reception 14. Next Meeting July 16, 2015 Town of Midland Council Chambers 1 Page 175 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... 15. Adjournment 2 Page 176 of 279 Present Reg rets 12.d) Minutes of Severn Sound Environmental Association, Joi... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD 2015 FOURTH QUARTERLY MEETING January 15, 2015 Town of Midland Council Chambers Dominion Avenue Midland, ON Draft Minutes Councillor Jack Contin Councillor Rob Kloostra Councillor Ron Stevens Councillor Dave Ritchie Councillor Perry Ritchie Deputy Mayor Steffen Walma Councillor Paul Wiancko Keith Sherman Gail Marchildon Town of Midland City of Orillia SSEA Chair/Township of Severn Township of Tay Township of Springwater Township of Tiny Township of Georgian Bay SSEA ED SSEA Office Manager Councillor Barb Coutanche Township of Oro-Medonte Councillor Mike Lauder Town of Penetanguishene 1. WELCOME AND CALL TO ORDER Chair Ron Stevens welcomed the SSEA board 9:05 AM 2. ADOPT AGENDA Moved by: Steffen Walma Seconded by: Perry Ritchie Motion: To approve the agenda of the Fourth Quarterly SSEA Joint Services Board as presented. Carried. 3. DECLARATION OF PECUNIARY INTEREST None 4. ELECTION OF SSEA CHAIR AND VICE CHAIR Moved by: David Ritchie Seconded by: Steffen Walma Motion: To close nomination's for position of Chair. Carried. 2 Page 177 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... 5. SSEA CHAIR Moved by: David Ritchie Seconded by: Jack Contin Motion: To acclaim Ron Stevens as SSEA Chair. Carried. 6. ELECTION OF SSEA VICE CHAIR Moved by: Steffen Walma Seconded by: Perry Ritchie Motion: To close nomination's for position of Vice Chair. Carried. 7. SSEA VICE CHAIR Moved by: Ron Stevens Seconded by: Paul Wiancko Motion: To waive voting by ballot, David Ritchie elected as SSEA Vice Chair. Carried. 8. ELECTION Moved by: Rob Kloostra Seconded by: Steffen Walma Motion: To close the election. Carried. 9. APPROVAL OF PAST SSEA MINUTES Moved by: David Ritchie Seconded by: Steffen Walma Motion: That the minutes of the Third Quarterly SSEA Joint Services Board Meeting held on October 16, 2014, be received and approved. Carried 10. THIRD QUARTERLY CONFIRMATION OF ACCOUNTS Moved by: Paul Wiancko Seconded by: David Ritchie Motion: To receive the 2014 Fourth Quarterly Report of Confirmation of Accounts for information. Carried. 3 Page 178 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... 11. FOURTH QUARTERLY REPORT OF DEFERRED REVENUE Moved by: David Ritchie Seconded by: Steffen Walma Motion: To receive the 2015 First Quarterly Forecast of Revenues Report. 12. SSEA ACTIVITY REPORT Keith Sherman presented the SSEA Activity Report. Moved by: David Ritchie Seconded by: Paul Wiancko Motion: To receive for information the Fourth Quarterly SSEA Activity Summary Report as presented by Keith Sherman. 13. SUSPEND SSEA MEETING TO ALLOW SPA MEETING Moved by: Steffen Walma Seconded by: Paul Wiancko Motion: To adjourn the SSEA Board meeting at 10:40 AM to allow the Severn Sound SPA Meeting to proceed. Carried. 14. RECONVENE SSEA MEETING: Moved by: Steffen Walma Seconded by: Paul Wiancko Motion: To reconvene the SSEA Board meeting at 11:15 AM. Carried. 15. CLOSED SESSION: Declaration of closed meeting: Moved by: Steffen Walma Seconded by: Perry Ritchie Motion: That the SSEA Board move into closed session. Carried. Closed session items: Moved by: Steffen Walma Seconded by: Paul Wiancko Motion: That the Executive Director be authorized to work with the Town of Midland staff to migrate the contract position of Data Management Technician to permanent status. 4 Page 179 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... And Moved by: Steffen Walma Seconded by: Perry Ritchie Motion: That the SSEA Board approves the staff salary motion increase amended to 1.6% retroactive to January 1, 2015 in accordance with the approved 2015 SSEA budget. 16. CLOSED SESSION OPEN Moved by: David Ritchie Seconded by: Jack Contin Motion: To come out of close session. Carried. 17.i OPEN SESSION: Motions arising from closed session Moved by: Steffen Walma Seconded by: Paul Wiancko Motion: That the Executive Director be authorized to work with the Town of Midland staff to migrate the contract position of Data Management Technician to permanent status Carried. It was then, 17.ii Moved by: Steffen Walma Seconded by: Perry Ritchie Motion: That the SSEA Board approves the staff salary motion increase amended to 1.6% retroactive to January 1, 2015 in accordance with the approved 2015 SSEA budget. Carried. 18. SSEA 2015 BUDGET Moved by: David Ritchie Seconded by: Perry Ritchie Motion: To accept the SSEA 2015 budget as presented with amended costs to reflect salary increase of 1.6% Carried. 5 Page 180 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... 19. EXECUTIVE COMMITTEE The executive committee for 2015-18 will be Chair, Ron Stevens, Vice Chair, David Ritchie, Deputy Mayor Steffen Walma and Councillor Paul Wiancko. Keith and Gail will be required to attend. 20. ADJOURNMENT Moved by: Jack Contin Seconded by: David Ritchie Motion: To adjourn the Fourth Quarterly SSEA Joint Services Board meeting at 11:45 AM. Carried Next meeting: The 1st Quarterly SSEA meeting will be held on April 16, 2015 at 9:00 am at the Town of Midland Council Chambers. Keith Sherman, Executive Director/ SSEA Chair Ron Stevens 6 Page 181 of 279 '44 • Wednesday, May 6 • Line 6 N, Oro-Medonte (near Moonstone) • Increase forest cover, improve buffer to a Provincially Significant Wetland • SSEA Board & families are invited to join SSEA staff & volunteers j, 1111,7.64%14 tiutioffs70-11: -#'4‘.",;**40,-",,i, 41,901%C., ing municipalities help with pick-up at thenursery, sortingy 0 owner orders, & distribution of trees CDCO SSEA Board. & councils can assist) CD0 Several pick-up options for participants • Summer 2015 —program report produced te ardstitp Projects. LSGB Community Stewardship Pro Lake Simcoe & South-eastern Georgian Bay P aject components 1 4 Program — Educational workshops, stewardship planning guide Site visits, technical support, financial assistance Support for projects that improve water quality & aquatic habitat (25% - 90% of project costs) — Replacement of failed septic systems 0 CD Ca Livestock exclusion fencing & nutrient diversions Shoreline, stream & fisheries improvements (D GEOI<GIAN BAY STONARDSHIP GUME .%4 Naturalization & other water quality improvement ini ia co More inforniation: 705-725-7523 I.SGBCSP@antarico ca 1 VirWIN. cl s I s n i a rig Duffern Simcoe •• • ;.e• •.. Stewardship Prajects: LSGB Wetland CoiIaborative Technical advice & financial assistance for wetland projects (25% - 90% of project costs) etland restoration/creation Livestock exclusion fencing Wood duck nesting boxes engagement Delegations to councils ficial :Plan input drmation: 705-721-4444 du barrie@ducks.ca. www.ducks.ca/LSGBWetlandCollaborative 12.d) Minutes of Severn Sound Environmental Association, Joi... Financial Statements of SEVERN SOUND ENVIRONMENTAL ASSOCIATION Year ended December 31, 2014 Page 186 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... KPMG LLP Telephone (705) 675-8500 Claridge Executive Centre Fax (705) 675-7586 144 Pine Street Internet www.kpmg.ca Sudbury Ontario P3C 1X3 Canada INDEPENDENT AUDITORS' REPORT To the Board Members of Severn Sound Environmental Association We have audited the accompanying financial statements of Severn Sound Environmental Association which comprise the statement of financial position as at December 31, 2014, the statements of operations, change in net financial assets and cash flows for the year then ended, and notes, comprising a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on our judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, we consider internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. KPMG LLP, is a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative ("KPMG international"), a Swiss entity. KPMG Canada provides services to KPMG LLP. Page 187 of 279 MI Opinion 12.d) Minutes of Severn Sound Environmental Association, Joi... In our opinion, these financial statements present fairly, in all material respects, the financial position of Severn Sound Environmental Association as at December 31, 2014 and its results of operations and its cash flows for the year then ended in accordance with Canadian public sector accounting standards. Comparative Information The financial statements of Severn Sound Environmental Association as at and for the year ended December 31, 2013 were audited by another auditor who expressed a qualified opinion on those statements on July 18, 2014. Chartered Professional Accountants, Licensed Public Accountants April 16, 2015 Sudbury, Canada Page 188 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... Management's Responsibility for the Financial Statements The accompanying financial statements of Severn Sound Environmental Association (the "Association") are the responsibility of the Association's management and have been prepared in compliance with legislation, and in accordance with generally accepted accounting principles for local governments established by the Public Sector Accounting Board of the Chartered Professional Accountants of Canada. A summary of the significant accounting policies are described in Note 1 to the financial statements. The preparation of financial statements necessarily involves the use of estimates based on management's judgment, particularly when transactions affecting the current accounting period cannot be finalized with certainty until future periods. The Association's management maintains a system of internal controls designed to provide reasonable assurance that assets are safeguarded, transactions are properly authorized and recorded in compliance with legislative and regulatory requirements, and reliable financial information is available on a timely basis for preparation of the financial statements. These systems are monitored and evaluated by Management. The Board meets with Management and the external auditors to review the financial statements and discuss any significant financial reporting or internal control matters prior to their approval of the financial statements. The financial statements have been audited by KPMG LLP, independent external auditors appointed by the Association. The accompanying Independent Auditors' Report outlines their responsibilities, the scope of their examination and their opinion on the Association's financial statements. Keith Sherman Executive Director Page 189 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... SEVERN SOUND ENVIRONMENTAL ASSOCIATION Financial Statements Year ended December 31, 2014 Financial Statements Statement of Financial Position Statement of Operations Statement of Change in Net Financial Assets Statement of Cash Flows Notes to Financial Statements Page 190 of 279 1 2 3 4 5-10 12.d) Minutes of Severn Sound Environmental Association, Joi... SEVERN SOUND ENVIRONMENTAL ASSOCIATION Statement of Financial Position December 31, 2014, with comparative information for 2013 2014 2013 Financial assets: Accounts receivable Due from related parties (note 2) Financial liabilities: $ 23,800 $ 163,080 66,408 55,781 90,208 218,861 Accounts payable and accrued liabilities 33,472 42,644 Due to related party (note 2) - 241,318 Deferred revenue 81,442 64,652 Employee future benefits (note 3) 91,151 84,021 206,065 432,635 Net financial debt Non-financial assets: Tangible capital assets (note 4) Prepaid expenses (115,857) (213,774) Contingencies (note 8) 15,411 15,275 2,094 1,947 17,505 17,222 Accumulated surplus (deficit) (note 5) $ (98,352) $ (196,552) The accompanying notes are an integral part of these financial statements On behalf of the Board: Director Director Page 191 of 279 1 12.d) Minutes of Severn Sound Environmental Association, Joi... SEVERN SOUND ENVIRONMENTAL ASSOCIATION Statement of Operations Year ended December 31, 2014, with comparative information for 2013 2014 2014 2013 Budget Actual Actual Revenues: Municipal grants Lake Simcoe Region Conservation Authority Province of Ontario grants Projects and recoveries Community and private donations Federal grants Interest earned Total revenues $ 534,209 $ 509,000 $ 494,418 Expenses: Salaries and benefits Materials and office Contracted services Rent and financial Amortization of tangible capital assets Total expenses 100,000 163,142 228,754 157,000 133,566 17,022 92,500 81,605 87,871 16,000 28,645 19,007 4,500 4,000 12,447 - 840 713 904,209 920,798 860,232 690,755 665,424 542,735 57,850 29,904 37,419 44,604 67,926 103,750 61,000 54,776 35,521 - 4,568 7,973 854,209 822,598 727,398 Annual surplus Accumulated deficit, beginning of year 50,000 (196,552) 98,200 132,834 (196,552) (329,386) Accumulated deficit, end of year (146,552) $ (98,352) $ (196,552) The accompanying notes are an integral part of these financial statements Page 192 of 279 2 12.d) Minutes of Severn Sound Environmental Association, Joi... SEVERN SOUND ENVIRONMENTAL ASSOCIATION Statement of Change in Net Financial Assets Year ended December 31, 2014, with comparative information for 2013 2014 2013 Annual surplus $ 98,200 $ 132,834 Acquisition of tangible capital assets (4,704) (9,141) Amortization of tangible capital assets 4,568 7,973 Use of prepaid expenses 1,947 1,905 Acquisition of prepaid expenses (2,094) (1,947) (283) (1,210) Change in net financial assets Net financial debt, beginning of year 97,917 131,624 (213,774) (345,398) Net financial debt, end of year $ (115,857) $ (213,774) The accompanying notes are an integral part of these financial statements Page 193 of 279 3 12.d) Minutes of Severn Sound Environmental Association, Joi... SEVERN SOUND ENVIRONMENTAL ASSOCIATION Statement of Cash Flows Year ended December 31, 2014, with comparative information for 2013 2014 2013 Cash provided by (used in): Operating activities: Annual surplus 98,200 132,834 Items not involving cash: Amortization of tangible capital assets 4,568 7,973 Increase in employee future benefits 7,130 6,115 109,898 146,922 Change in non-cash assets and liabilities: Decrease (increase) in accounts receivable 139,280 (81,219) Increase in prepaid expenses (147) (42) Increase (decrease) in accounts payable and accrued liabilities (9,172) 13,631 Decrease in due to/from related parties (251,945) (48,632) Increase (decrease) in deferred revenue 16,790 (21,519) Net change in cash from operating activities 4,704 9,141 Capital activities: Cash used to acquire tangible capital assets (4,704) (9,141) Net change in cash from capital activities (4,704) (9,141) Net change in cash Cash, beginning of year Cash, end of year The accompanying notes are an integral part of these financial statements Page 194 of 279 4 12.d) Minutes of Severn Sound Environmental Association, Joi... SEVERN SOUND ENVIRONMENTAL ASSOCIATION Notes to Financial Statements Year ended December 31, 2014 Severn Sound Environmental Association (the "Association") is a water management agency established in 2009 by a letter agreement among local municipalities, Environment Canada and the Ontario Ministry of the Environment. The local municipalities are the Town of Midland, Town of Penetanguishene, Township of Tay, Township of Tiny, Township of Oro-Medonte, Township of Severn, Township of Georgian Bay, the Township of Springwater and the City of Orillia. 1. Significant accounting policies: The financial statements of the Association are prepared by management in accordance with Canadian generally accepted accounting principles as recommended by the Public Sector Accounting Board ("PSAB") of the Chartered Professional Accountants of Canada. Significant aspects of the accounting policies adopted by the Association are as follows: (a) Accrual basis of accounting: Revenues and expenses are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenues in the period in which the transactions or events occurred that give rise to the revenue; expenses are recognized in the period the goods or services are acquired anda legal liability is incurred or transfers are due. (b) Tangible capital assets: Tangible capital assets are recorded at cost which includes amounts that are directly attributable to acquisition, construction, development or betterment of the tangible capital asset. The cost, less residual value, of the tangible capital assets are amortized on a straight-line basis over their estimated useful lives as follows: Asset Useful Life - Years Equipment 4 - 10 Annual amortization is not charged in the year of acquisition. (c) Pension Agreements: The Association is an employer member of the Ontario Municipal Employees Retirement System (OMERS), which is a multi-employer, defined benefit pension plan. The Board of Trustees, representing plan members and employers, is responsible for overseeing the management of the pension plan, including investment of the assets and administration of the benefits. The Association has adopted defined contribution plan accounting principles for this Plan because insufficient information is available to apply defined benefit plan accounting principles. As such, the Association's contributions due during the year are expensed as incurred. Page 195 of 279 5 12.d) Minutes of Severn Sound Environmental Association, Joi... SEVERN SOUND ENVIRONMENTAL ASSOCIATION Notes to Financial Statements (continued) Year ended December 31, 2014 1. Significant accounting policies (continued): (d) Employee future benefits: Vacation entitlements are accrued for as entitlements are earned. Sick leave benefits are accrued when they are vested and subject to pay out when an employee leaves the Association. Non -vesting sick leave benefits are accrued and subject to pay out if employees chose to top up their salary under the short-term sick leave plans. (e) Revenue recognition: Conditional grant revenue is recognized to the extent the conditions imposed on it have been fulfilled. Unconditional grant revenue is recognized when funding is receivable. All revenue other then government transfers and interest revenue, is recognized when received. Interest revenue is recorded when earned. (f) Deferred revenue: (g) Deferred revenue represents funds which have been applied for and collected but for which the related services have yet to be performed. These amounts will be recognized as revenues in the fiscal year the services are performed. Government transfers: Government transfers, which include entitlements and legislative grants, are recognized as revenue in the financial statements when the transfers is authorized and any eligibility criteria are met, except to the extent that transfer stipulations give rise to an obligation that meets the definition of a liability. Transfers are recognized as deferred revenue when transfer stipulations give rise to a liability. Transfer revenue is recognized in the statement of operations as the stipulation liabilities are settled. Government transfers consist of grants and subsidies received for various operating and capital programs. (h) Use of estimates: The preparation of the financial statements in conformity with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the dates of the financial statements and the reported amounts of revenue and expenses during the reporting periods. The principal estimates used in the preparation of these financial statements are the useful lives of tangible capital assets and the allowance for doubtful accounts. Actual results could differ from management's best estimates as additional information becomes available in the future. Page 196 of 279 6 12.d) Minutes of Severn Sound Environmental Association, Joi... SEVERN SOUND ENVIRONMENTAL ASSOCIATION Notes to Financial Statements (continued) Year ended December 31, 2014 1. Significant accounting policies (continued): (h) Use of estimates (continued): In addition, the Association's implementation of the Public Sector Accounting Handbook PS3150 has required management to make estimates of historical cost and useful lives of tangible capital assets. (i) Collections: Collections, including works of art and historical treasures, are not capitalized in the statement of financial position. Purchases of collection items are expensed in the year in which the items are acquired. Contributions of collection items are reported as revenue and expense at their fair value. When fair value cannot be determined, the contribution is recognized at nominal value. 2. Due to/from related parties: The Association received $407,909 (2013 -$340,865) in municipal grants from related parties. These transactions are in the normal course of operations and are measured at the exchange value (the amount of consideration established and agreed to by the related parties), which approximates the arm's length equivalent value for sales of product or service. At the end of the year, the amounts due from related parties are as follows: 2014 2013 Township of Georgian Bay $ $ 12,317 Township of Oro Medonte - 3,066 Township of Tiny 25,866 7,955 Township of Severn 13,560 11,972 Township of Tay 9,000 3,824 The Corporation of the Town of Midland 17,982 2,191 City of Orillia - 5,072 Township of Penetanguishene 9,384 $ 66,408 $ 55,781 There are no specific terms of repayment, the balances are unsecured and are non-interest bearing, with the exception of the amount due from the Corporation of the Town of Midland. This balance bears interest at prime less 1.725% and is calculated on a quarterly basis on the average balance owing that period. Page 197 of 279 7 12.d) Minutes of Severn Sound Environmental Association, Joi... SEVERN SOUND ENVIRONMENTAL ASSOCIATION Notes to Financial Statements (continued) Year ended December 31, 2014 2. Due to/from related parties (continued): At the end of the year, the amount due to related party is as follows: 2014 2013 The Corporation of the Town of Midland $ $ 241,318 3. Employee future benefits: An actuarial estimate of future liabilities has been completed using the most recent actuarial valuation in April 2013 and forms the basis for the estimated liability reported in these financial statements. The following table sets out the continuity of the accrued benefit obligation. 2014 2013 Accumulated sick leave entitlements $ 45,027 $ 40,343 Vacation payable 19,784 19,784 Accrued health and dental benefit liability 26,340 23,894 $ 91,151 $ 84,021 Information about the accumulated sick leave entitlements and accrued health and dental benefit liabilities are as follows: 2014 2013 Accrued benefit obligation, beginning of year Add: Benefit/service cost Add: Interest Less: Amortization of actuarial loss $ 64,237 $ 58,216 4,725 3,872 2,814 2,269 (409) (120) Accrued benefit obligation, end of year $ 71,367 $ 64,237 Page 198 of 279 8 12.d) Minutes of Severn Sound Environmental Association, Joi... SEVERN SOUND ENVIRONMENTAL ASSOCIATION Notes to Financial Statements (continued) Year ended December 31, 2014 3. Employee future benefits (continued): The significant actuarial assumptions adopted in measuring the Association's accrued benefit obligations are as follows: 2014 2013 Discount rate Salary escalation Dental premium rates Health premium care rates 3.50% 4.50% 4.00% 4.00% 4.00% 4.00% 8.25% for 2014 reducing by 0.25% in each year to an ultimate rate of 5% 4. Tangible capital assets: 2014 2013 Accumulated Accumulated Cost Amortization Cost Amortization Equipment $ 83,222 $ (67,811) $ 78,518 $ (63,243) Net book value $ 15,411 $ 15,275 5. Accumulated surplus: The Association segregates its accumulated surplus in the following categories: 2014 2013 Invested in tangible capital assets Operating $ 15,411 $ 15,275 (113,763) (211,827) Accumulated surplus (deficit) $ (98,352) $ (196,552) Page 199 of 279 9 12.d) Minutes of Severn Sound Environmental Association, Joi... SEVERN SOUND ENVIRONMENTAL ASSOCIATION Notes to Financial Statements (continued) Year ended December 31, 2014 6. Pension agreements: The Association makes contributions to the Ontario Municipal Employees Retirement System ("OMERS"), which is a multi-employer pension plan, on behalf of full time members of staff. The plan is a contributory defined benefit plan, which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates. Because OMERS is a multi-employer plan, any pension plan surpluses or deficits are a joint responsibility of Ontario municipal organizations and their employees. As a result, the Association does not recognize any share of the OMERS pension surplus or deficit. The amount contributed to OMERS for 2014 was $28,057 (2013 - $28,598) for current service and is included as an expense on the Statement of Operations. 7. Government transfers: Government transfers include monetary transfers based on cost-sharing agreements between the levels of government. Specific funds are also transferred when the Association provides evidence that the qualifying expenditures have been incurred. The Association also receives government transfers once certain criteria have been met or with the stipulation that the funds are used for specific programs or expenses (entitlements with stipulations). Any transfers received where the transfer stipulations have not been met by year-end are recorded as deferred revenue. The following kinds of transfers, were included in revenue: 2014 2013 Government transfers with stipulations $ 238,657 $ 183,022 Other government transfers 407,909 340,865 Total government transfers $ 646,566 $ 523,887 8. Contingencies: The Association receives funding from Federal, Provincial and Municipal government organizations on a project by project basis. The amount of funding provided to the Association for each project is subject to final review and approval by these government organizations. As at the date of these financial statements, funding for the ongoing projects have not been subject to this review process. Any future adjustments required as a result of this review will be accounted for at that time. 9. Comparative information: Certain 2013 comparative information have been reclassified to conform with the financial statement presentation adopted for the current year. Page 200 of 279 10 12.d) Minutes of Severn Sound Environmental Association, Joi... NSA litatamont at Oparallans oniffolal 2015 2015 2015 2014 . , APPROVED YTD YTD BUDGET TO March to March Revenue Federal Grants (4,000) Municipal Grants 517,783 426,465 414,571 17 Provincial Grants 70,000,634 8,092 Community and Private Donations 32,650 11,1002,817 Projects and Recoveries 102,528 108 2,515 Funding from Conservation Authority 169,000 49,231 2,374 Interest 214 . Total Revenues 891,961 500,775 430,583 .. , .,„ . ... .. ... , .. Expenditures , . Salaries 531,970 118,363 99,076 Benefits 146,731, 30,584 25,737 Materials and Office Expenses 47,288, - 4,708 4,936 . , ... Contracted Services58,359: 6,609: 12,907 Rents and Financial Expenses , . 57,613 11,262; 11,197 Total Expenditures 841,961 171,526' 153,853 Annual Surplus (Deficit) 50,000 329,249 276,730 Accumulated Surplus (Deficit), end of period 50,000 329,249 276,730 Page 201 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... INA Homo Itiont As al 31.3116 2015 2015 % 2014 YTD ANNUAL BUDGET BUDGET YTD TO March BUDGET VARIANCE VARIANCE ACTUALS 9 SEVERN SOUND . . 92 SEVERN SOUND ENV ASSOC 990 SEVERN SOUND ENV ASSOC 9000 REVENUE 0282 CONTR-MUNICIPALITIES -424,224.00 -422,224 2,000.00 (0.47%) -407,909.00 0283 COMMUNITY/PRIVATE = -4,000 -4,000.00 100.00% -318.15 0284 PROJECTS -20,000 -20,000.00 100.00% 0316 COST RECOVERIES -108.19 -53,361 -53,252.81 99.80% -2,515.00 0322 RECOVERIES -25,000 -25,000.00 100.00% 0631 INTEREST INCOME -237.23 237.23 #DIV/0! -214.25 Total 9000 REVENUE -424,569.42 -524,585 -100,015.58 19.07% -410,956.40 9010 UNDISTRIBUTED PAYROLL EXPENSE 0910 BILLABLE HOURS REVENUE -95,462 -95,462.00 100.00% 1110 DISTRIBUTED LABOUR -81,600.03 -430,317 -348,716.97 81.04% -62,857.07 1120 FULL TIME SALARIES 86,735.78 377,068 29%332.22 77.00% 84,213.47 1130 PART TIME SALARIES 31,308.97 147,962 116,653.03 78.84% 14,863.21 1135 STUDENT SALARIES 7,322 7,322.00 100.00% 1140 OVERTIME 316.74 -316.74 #DIV/0! 1210 DISTRIBUTED BENEFITS -21,613.22 -113,121 -91,507.78 80.89% -15,286.71 1219 PAYROLL BENEFITS 30,583.05 132,056 101,472.95 76.84% 25,736.91 Total 9010 UNDISTRIBUTED PAYROLL EXPENSE 45,731.29 25,508 -20,223.29 (79.28%) 46,669.81 9020 OVERALL COORDINATION 1110 DISTRIBUTED LABOUR 58 287 58,287.00 100.00% 17A25.00 1210 DISTRIBUTED BENEFITS 16,713 16,713.00 100.00% Total 9020 OVERALL COORDINATION 75,000 75,000.00: 100.00% 17,425.00 9030 ADMINISTRATION 1110 DISTRIBUTED LABOUR 10,295.90 51,000 4%704.10 79.81% 1045440 1210 DISTRIBUTED BENEFITS 4,118.36 14,746 10,627.64 72.07% 4,181.76 2110 AUDIT FEES 1 3,000 3,000.00 100.00% 2111 ADMIN FEES 7,453.92 30,000 22,546.08 75.15% 7,500.00 2120 LEGAL FEES 2,273 Z273.00 100.00% 3005 INSURANCE 7,000 7,000.00 100.00% 3020 MEETING EXPENSES 242.83 1,250 1,007.17 80.57% 3022 MILEAGE 2,500 2,500.00 100.00% 118.08 3025 CONFERENCES 1,454.96 5,000 3,545.04 70.90% 3040 MEMBERSHIPS & DUES 100.74. 1,000 899.26 89.93% 227.97 3050 OFFICE SUPPLIES 96.85 5,500 5,403.15 98.24% 194.66 3053 PRINTING 100 100.00 100.00% 3060 COPIER COSTS 25 25.00 100.00% 3070 POSTAGE & SHIPPING 16.14 900 883.86 98.21% 49.89 3075 TELEPHONE 1 308.23 2,000 1,691.77 84.59% 494.29 3080 INTERNET/ ITC 340.39 700 359.61, 51.37% 3202 SUPPLIES & TOOLS 33.191 5,500 5,466.81 99.40% 70.68 3204 SUPPLIES - HEALTH & SAFETY 539.33 1,625 1,085.67. 66.81% 232.05 3,808.05 15,340 11,531.95 3,697.17 3490 FACILITY RENTAL 75.18% 3630 UNLEADED GAS 2 000 2,000.00 100.00% 4110 BANK INTEREST #DIV/01 Total 9030 ADMINISTRATION 28,808.89: 151,4591 122,650.11 80.98% 27,220.95 9106 GIS BASE COVERAGES 7,282.77 _ _ ... 1110 DISTRIBUTED LABOUR 85.43% 10,672.30 42,692.23 49,975 1210 DISTRIBUTED BENEFITS 2,913.11; 14,145 11,231.89. 79.41% 4,268.93 Total 9106 GIS BASE COVERAGES 10,195.88 64,1201 53,924.12 84.10% 14,941.23 9201 RISK MANAGEMENT Page 202 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... As of lismital .2015 2015 2015 2014 YTD ANNUAL BUDGET BUDGET YTD TO March BUDGET VARIANCE VARIANCE ACTUALS 1110 DISTRIBUTED LABOUR . _ 1210 DISTRIBUTED BENEFITS 11,224 11,224.00 5,612 5,612.00 100.00% 100.00% Total 9201 RISK MANAGEMENT i 16,836 16,836.00 100.00% 9204 REQUESTS AND REVIEWS 1110 DISTRIBUTED LABOUR 6,279.12 21,389 15,109.88 70.64% 1,526.40 1210 DISTRIBUTED BENEFITS 2,041.63 6,382 4,340.37 68.01% 610.56 Total 9204 REQUESTS AND REVIEWS 8,320.75 9403 RURAL PROGRAMS 27,771, 19,450.25 70.04% 2,136.96 1110 DISTRIBUTED LABOUR 1,297.44 6,156 4,858.56 78.92% 381.60 1210 DISTRIBUTED BENEFITS 518.97 Total 9403 RURAL PROGRAMS 1,902 1,383.03 72.71% 152.64 1,816.41 8,058 6,241.59 77.46% 534.24 9531 MONITORING &SURVEILLANCE 1110 DISTRIBUTED LABOUR 8,962.50 32,833 23,870.50 72.70% 9420.81 1210 DISTRIBUTED BENEFITS 3,585.00 10,167 6,582.00 64.74% 3,768.32 Total 9531 MONITORING &SURVEILLANCE 12,547.50 9535 MONITORING SUPPORT 2210 CONTRACTED SERVICE Total 9535 MONITORING SUPPORT 9701 WATER SCIENTIST 1110 DISTRIBUTED LABOUR 1210 DISTRIBUTED BENEFITS Total 9701 WATER SCIENTIST Total 990 SEVERN SOUND ENV ASSOC Total 92 SEVERN SOUND ENV ASSOC 94 SSEA IMPLEMENTATION PROJECTS 43,000 30,452.50 70.82% 13,189.13 20,000.20,000.00 100.00% 1,752.31 20,000: 20,000.00 100.00% 1,752.31 8,018.99: 36,017 27,998.01 77.74% 4,207.25 1,202.85 10,983 9,780.15: 89.05% 631.09 9,221.84 47,000' 37,778.16 80.38% 4,838.34 -307,926.86 -45,833 262,093.86 (571.85%) -282,248.43 -307,926.86 -45,833 262,093.86 (571.85%) -282,248.43 990 SEVERN SOUND ENV ASSOC 9802 GROUND WATER PROJECT 0230 PROV MINISTRY GRANT 4,200.00 -4,200 00 #DIV/0! Total 9802 GROUND WATER PROJECT -4,200.00 4,200.00: DIV/0! 9805 PENETANG CONST.WETLAND 0283 COMMUNITY/PRIVATE Total 9805 PENETANG CONST.WETLAND 9813 HONEY HARBOUR SURVEY 3,750.00 -3,750.00: #DIV/0! 3,750.00: -3,750.00. #DIV/01, 0230 PROV MINISTRY GRANT -2,500.00 2,500.00 #DIV/0! -2,500.00 0282 CONTR-MUNICIPALITIES -2,712.69 -12,359 -9,646.31 78.05% 2210 CONTRACTED SERVICE 12,359 12,359.00 100.00% 2,075.90 Total 9813 HONEY HARBOUR SURVEY -5,212.69 5,212.69 DIV/0! -424.10 9818 WETLANDS EVALUATION PROJECT 0282 CONTR-MUNICIPALITIES #DIV/0! Total 9818 WETLANDS EVALUATION PROJECT #DIV/0! 9820 BEACH MONITORING PROJECT 0282 CONTR-MUNICIPALITIES #DIV/0!: Total 9820 BEACH MONITORING PROJECT DIV/0! 9822 NATURAL SHORELINES PROJECT 0282 CONTR-MUNICIPALITIES -4,000 -4,000.00 100.00% 2210 CONTRACTED SERVICE 4,000 4,000.00 100.00% Total 9822 NATURAL SHORELINES PROJECT DIV/0! 9825 LAKE COUCHICHING PROJECT 0282 CONTR-MUNICIPALITIES 821.41 -821.41: #DIV/01 Total 9825 LAKE COUCHICHING PROJECT 9838 FISH HABITAT PROJECT 821.41 -821.41 #DIV/0! 0282 CONTR-MUNICIPALITIES 1,250.00 -1,250.00 #DIV/01 Total 9838 FISH HABITAT PROJECT 1,250.00: -1,250.00: #DIV/0! Page 203 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... INA Pin=hilluest kidldwah31.1.1111 2015 2015 2014 YTD ANNUAL BUDGET BUDGET YTD TO March BUDGET VARIANCE VARIANCE ACTUALS 9844 TREE DISTRIBUTION PROJECT 0283 COMMUNITY/PRIVATE -10,601.68 -13,650 -3,048.32 22.33% -2A98.62 1110 DISTRIBUTED LABOUR 1,100 1,100.00 100.00% 1210 DISTRIBUTED BENEFITS 550 550.00 100.00% 2210 CONTRACTED SERVICE 2,643.09 12,000 9,356.91 77.97% 2,462.95 3022 MILEAGE 59.44 -59.44 #DIV/0! 35.67 Total 9844 TREE DISTRIBUTION PROJECT -7,899.15; 7,899.15 DIV/0! 9851 WOODLAND EVALUATION 0282 CONTR-MUNICIPALITIES 590.76.#DIV/0! -590.76' -3,606.37 1110 DISTRIBUTED LABOUR 523.79 -523.79 #DIV/0! 1210 DISTRIBUTED BENEFITS 209.52 -209.52 #DIV/0! 2210 CONTRACTED SERVICE #DIV/0! 3,606.37 Total 9851 WOODLAND EVALUATION 1,324.07 -1,324.07 #DIV/0! 9852 VICTORIA HARBOUR STP SURVEY , ,000 -3000.00 0283 COMMUNITY/PRIVATE -3 100.00% 1110 DISTRIBUTED LABOUR 3,000 3,000.00 100.00% 4,301.53 1210 DISTRIBUTED BENEFITS #DIV/0! 645.23 Total 9852 VICTORIA HARBOUR STP SURVEY #DIV/0! 4,946.76 9853 INLAND LAKES 0282 CONTR-MUNICIPALITIES -8,000, -8,000.00, 100.00% 2210 CONTRACTED SERVICE, 8,000. 8,000.00. 100.00% 995.21 Total 9853 INLAND LAKES #DIV/0! 995.21 . , 9854 EARLY RESPONSE PROJECT 0235 CONSERVATION AUTH REV-PROV Total 9854 EARLY RESPONSE PROJECT #DIV/0!: #DIV/0! 9856 SOURCE WATER IMPLEMENTATION 0235 CONSERVATION AUTH REV-PROV -49,230.97 -169,000 -119,769.03 70.87% -2,373.77 2140 BILLABLE HOURS EXPENSES 162,312 162,312.00 100.00% 2210 CONTRACTED SERVICE 3,936.13 -3,936.13 #DIV/0! 2,014.85 242.76 3022 MILEAGE 87.38% 109.14 1,924 1,681.24 4764 4,764.00, 100.00% 3202 SUPPLIES & TOOLS , 249.78 Total 9856 SOURCE WATER IMPLEMENTATION -45,052.08 45,052.08 #DIV/0 I 9857 HABITAT RESTORATION PROJECT 0261 FEDERAL GRANT 4,000.00 -4,000.00 #DIV/0! Total 9857 HABITAT RESTORATION PROJECT 4,000.00 -4,000.00 #DIV/0! 9858 RMO PROJECT 0282 CONTR-MUNICIPALITIES -2,189.79 -71,200 -69,010.21; 96.92% -3,055.80 1110 DISTRIBUTED LABOUR 10,672.36 38,800 2%127.64 7249% 1210 DISTRIBUTED BENEFITS 1,970.81; 19,400 17,429.19 89.84% 2210 CONTRACTED SERVICE 2,000 2,000.00 100.00% 3202 SUPPLIES & TOOLS 851.42 5,000 4,148.58 82.97% 2,407.75 3610 VEHICLE REPAIRS & MAINTENANCE 98.00. 3,000 2,902.00 96.73% 420.00 3630 UNLEADED GAS 229.06 3,000 2,770.94 92.36% 229.05 Total 9858 RMO PROJECT 11,631.86; -11,631.86 DIV/01 1.00 9860 NEAR SHORE CHARACTERIZATION , 0230 PROV MINISTRY GRANT -10,933.93 -70,000 -59,066.07 84.38% -5,591.78 47,000 42.23% 1110 DISTRIBUTED LABOUR 27,153.56 19,846.44 4467.78 1210 DISTRIBUTED BENEFITS4607.53 23,000 18,392.47 79.97% 1,028.18 , 2210 CONTRACTED SERVICE29.85 , -29.85 I#DIV/0! 3022 MILEAGE 95.82 -95.821 #DIV/0! #DIV/0! 95.82 Total 9860 NEAR SHORE CHARACTERIZATION 20,952.83 -20,952.83 9861 COMMUNITY STEWARDSHIP PROJECT 0283 COMMUNITY/PRIVATE -4,248.38 -12,000 -7,751.62 64.60% Page 204 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... Oh Minnald Rupee A. of wdi 31.9015 2015 YTD TO March 2015 ...:.......... ANNUAL BUDGET BUDGET BUDGET VARIANCE VARIANCE ! ACTUALS 2014 YTD 1110 DISTRIBUTED LABOUR 1210 DISTRIBUTED BENEFITS 3022 MILEAGE...... ___ ., 3202 SUPPLIES & TOOLS Total 9861 COMMUNITY STEWARDSHIP PROJECT Total 990 SEVERN SOUND ENV ASSOC Total 94 SSEA IMPLEMENTATION PROJECTS Total 9 SEVERN SOUND Total 1,113.60; 445.441 6,304' 5,190.40? 82.34% 4,196; 3,750.56. 89.38% 500: 500.00 100.00% 1,000. 1,000.00 100.00% 2,689.34': 2,689.34 #DIV/0! -21,323.09 21,323.09 #DIV/0! 5,518.87 -21,323.09 21,323.09, #DIV/OC: 5,518.87 -329,249.95! -45,833: 283,416.95 (618.37%) -276,729.56 -329,249.95 -45,833 283,416.95! (618.37%) -276,729.56 Page 205 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... Severn Sound Environmental Association Revenues Budget 2015 (1) as of March 31, 2015 Collected 2014 2015 or Invoiced Remaining Budget Budget to Date Georgian Bay $34,864 $36,152 $36,152 $0 Midland $53,101 $54,917 $54,917 $0 Orillia $33,796 $35,053 $35,053 $0 Oro-Medonte $46,226 $47,842 $47,842 $0 Penetanguishene $40,472 $41,923 $41,923 $0 Severn $39,785 $41,215 $41,215 $0 Springwater $35,443 $36,747 $36,747 $0 Tay $47,004 $48,643 $48,643 $0 Tiny $77,218 $79,732 $79,732 $0 Municipal sub-total(2) $407,909 $422,224 $422,224 $0 Community/Private $4,000 $4,000 $4,000 Projects (3) $20,000 $20,000 $20,000 Cost Recoveries (4) $47,500 $53,361 $108 $53,253 Recoveries (5) $25,000 $25,000 $25,000 Interest Income $237.23 TOTAL REVENUES $504,409 $524,585 $422,569 $102,253 Special Projects (6) $155,211 $293,400 (1) Revenues related directly to the Environmental Association which do not include project funds (cash and in-kind) from partners. (2) Municipal share is based on 2007 assessment. (3) Projects administered by the Association (10%). (4) Work done by the SSEA Office for the Partners and/or others. (5) Planned surplus based on deficit recuction plan (6) Special Projects Salary & Benefits to SSEA Page 206 of 279 Deliverable 12.d) Minutes of Severn Sound Environmental Association, Joi... Severn Sound Environmental Association Budget Expenditures 2015 as at March 31, 2015 2014 2015 2015 Budget Budget To Date Balance Administration Treasurer expense $30,000 $30,000 7,453.92 $22,546 Legal fees $2,500 $2,273 0.00 $2,273 Audit fees $6,500 $3,000 0.00 $3,000 Insurance $7,000 $7,000 0.00 $7,000 Meeting expense $1,000 $1,250 452.22 $798 Mileage $2,500 $2,500 0.00 $2,500 Conference expense $3,000 $5,000 1,454.96 $3,545 Membership Dues $1,000 $1,000 100.74 $899 Office Supplies $5,500 $5,500 96.85 $5,403 Printing $100 $100 0.00 $100 Copier costs $25 $25 0.00 $25 Postage and Shipping $900 $900 16.14 $884 Phones $2,000 $2,000 420.56 $1,579 Internet/IT $700 $700 340.39 $360 Supplies & Tools $4,875 $5,500 33.19 $5,467 Supplies Health and Safety $1,250 $1,625 539.33 $1,086 Space rental $15,000 $15,340 3,808.05 $11,532 SSEA Vehicle unleaded gas $2,000 $2,000 0.00 $2,000 Sampling contracts (sampling boat & analyses) $15,000 $20,000 0.00 $20,000 Sub total: $100,850 $105,713 $14,716 $90,997 Salaries & Benefits Undistributed Salaries & Benefits $21,341 $25,508 $26,981 ($1,473) Overall Coordination $75,000 $75,000 $18,750 $56,250 Office administration $65,746 $61,579 $14,414 $47,165 Database Maintenance $64,120 $64,120 $10,196 $53,924 Risk Management $16,836 $16,836 Natural Heritage & plan review $27,771 $27,771 $8,321 $19,450 Rural Programs $8,058 $8,058 $1,816 $6,242 Monitoring & Surveillance $42,000 $43,000 $12,548 $30,453 Water Scientist $49,523 $47,000 $9,222 $37,778 Total (not incl. special projects): Revenues Expenditures Balance to date Sub total: $353,559 $368,872 $102,248 $266,624 $454,409 $474,585 $116,964 $357,621 FINANCIAL SUMMARY FOR 2015 2014 2015 Budget Budget Actual Remaining $504,409 $524,585 422,569.42 $102,016 $454,409 $474,585 116,964.28 $357,621 $50,000 $50,000 305,605.14 ($255,605) Special Projects (Salaries & benefits only) $155,211 $293,400 $293,400 Operational Salaries and Benefits $353,559 $368,872 $102,248 $266,624 Total Salaries & benefits: $508,770 $662,272 $102,248 $560,024 Page 207 of 279 Severn Sound Environmental Association with Salaries and Benefits Period Ending March 31, 2015 Project 802 - Ground Water Project 805 - Penetang Const Wetland 813 - Honey Harbour Survey 818 - Wetlands Evaluation Pro 820 - Beach Monitoring 822 - Natural Shorelines Project 825 - Lake Couchiching Project 838 - Fish Habitat Project 839 - Well Aware Program 844 - Tree Distribution Project 850 - Little Lake Mgt Plan 851 - Woodland Evaluation 852 - Victoria Harbour Survey 853 - Inland Lakes 854 - Early Response Project 855 - ER Promotion Project 856 - Source Water Implementation 857 - Habitat Restoration Project 858 - RMO Project 859 - Stream Restoration Project 860 - Near Shore Characterization 861 - Stewardship TOTALS 6LZ 40 80Z abed CLOSING A nnual Budget Funds Received BALANCE 2015 2015 or Receivable BREAKDOWN OF COLUMN F CLOSING BALANCE DETAILS Expenditures ADJUSTMENTS S&B CLOSING BALANCE Accounts DEFiRRED Receivable REVENUE (6,198.90) (383.16) 1,165.87 (2,712.69) (777.14) 717.62 11,143.99 (769.49) (8,908.45) (26,351.42) (803.58) (6,083.37) 1,817.35 (3,519.52) (207.42) (9,210.53) (10,933.93) (2,748.38) (64,763.15) (2,500.00) (10,601.68) 2,702.53 (49,230.97) 4,178.89 13,821.65 (1,500.00) (62,332.65) 31,866.76 1,640.66 54,210.49 733.31 12,643.17 31,761.09 1,559.04 45,137.57 (6,198.90) (383.16) (1,334.13) (2,712.69) (777.14) 717.62 11,143.99 (769.49) (8,908.45) (34,250.57) (803.58) (5,350.06) 1,817.35 (48,571.60) (207.42) 17,254.29 52,693.92 (1,048.68) (26,640.02) (1,334.13) 717.62 1,817.35 (6,198.90) (383.16) (2,712.69) (777.14) 11,143.99 (769.49) (8,908.45) (34,250.57) (803.58) (5,350.06) (48,571.60) (207.42) 17,254.29 52,693.92 1,200.84 (27,840.86) 12.d) Minutes of Severn Sound Environmental Association, Joi... 12.d) Minutes of Severn Sound Environmental Association, Joi... Forecast of Revenues for 2015 as of Apr 16, 2015 (projects are all proposed and will be added to deferred revenue as they are approved and confirmed Project Sustainability Sustainability Project P -control EGB Monitoring Project Hydrology Study Honey Harbour Habitat Coastal Habitat LIDAR Shoreline mapping GB Twp Oblique ortho shoreline proj Wetland Restoration Wetland Evaluation Natural Shorelines EGB Wetland Collaborative Stewardship SEGB-LS Stewardship Shorewatch Healthy Streams Tree Planting Tree Distribution Stream Restoration Pollution Prevention Source Protection Private well program Source Protection Plan Impl. Source Protection Plan Impl. ICA Project Risk Management Services Munic Implementation Planning Natural Heritage Evaluation Tiny Twp Midland Severn Twp Plan input/review Requests Monitoring PGMN COA Monitoring -open water COA Monitoring -open water Trib Fish Biomass Fund Raising Totals Target Year Source 2015 2015 MOECC 2015 EC/Trent 2015 GB Twp 2015 SSEA Revenues Request "Community" "Projects" "Recoveries"'COST RECOV" S&B STATUS 70000 3000 12359 2015 EC/U of W 122380 2015 CHS 2015 Le Cle de la Ba 6000 2015 GB Twp 10000 2015/2016 MNRF 2015 Tor Zoo 2015 2015 EC/DU 2015 EC/DSSC 2015 HCF 2015/2016 MOECC 2015 Simcoe Co 2015 MNRF 2015 Landowners 2015 DSSC 2015 NSA&H 2015 Midland 2014/2015 LSRCA 2015/2016 LSRCA 2015/2016 LSRCA 2015 Munic 2015 Munic 9000 3000 95000 600 4000 3120 2840 12000 3000 10000 42500 90000 65000 89000 5000 2015 Tiny Twp 5000 2015 Midland 5000 2015 Severn Twp 5000 2015 Munic 15000 2015 Community 500 2015 MOE-EMRB 3000 2014/2015 COA-MOE 2500 2015/2016 COA-MOE 12500 2015 Community 3300 709599 500 7000 300 1236 300 250 8900 5000 500 1500 13500 250 2250 1250 11250 3300 3800 21486 32000 4000 20000 25000 C 7000 56000 C 300 2400 P C 30000 P P 5576 P P C C 300 2400 P 6000 C P 1000 P C P 4000 C C P P 40000 C 85000 C 8900 71200 P 5000 500 5000 5000 4000 P 0P P 13500 P P P 2250 C 11250 P 27000 339576 53361 Page 209 of 279 P 12.d) Minutes of Severn Sound Environmental Association, Joi... Agency Acronyms CFIP/CWIP MNR Community Fisheries/Community Wildlife Involvement Program COA-MNR Canada -Ontario Agreement - MNR COA-MOE Canada -Ontario Agreement - MOE County County of Simcoe CWS Environment Canada - Canadian Wildlife Service DFO Department of Fisheries and Oceans EC Environment Canada FCM Federation of Canadian Municipalities GBINP Georgian Bay Islands National Park GC Green Communities Foundation GLSF Environment Canada - Great Lakes Sustainability Fund HCF Huronia Communities Foundation LSRCA (CO) Lake Simcoe Region Conservation Authority (Conservation Ontario) MNR Ministry of Natural Resources MOE Ministry of the Environment NSCFDC North Simcoe Community Futures Development Centre NSSC North Simcoe Stewardship Council NSSCIA North Simcoe Soil and Crop Improvement Association OGS Ontario Geological Survey PC Parks Canada - Georgian Bay Islands National Park PC-TSW Parks Canada - Trent -Severn Waterway SCCF Simcoe County Christian Farmers SCFA Simcoe County Federation of Agriculture SMDHU Simcoe-Muskoka District Health Unit Trillium Ontario Trillium Foundation U of W University of Windsor Page 210 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... Severn Sound Environmental Association CONFIRMATION OF ACCOUNTS January 1, 2015 to March 31, 2015 General Administration Audit 0.00 Admin -Midland 0.00 Legal Fees 0.00 Insurance 0.00 Meetings 242.83 Memberships 100.74 Mileage 0.00 Sunlife 8,032.05 AD&D 60.51 Aspiria Corp. (EAP) 67.65 Conference & Meetings 1,454.96 IT -Midland 162.31 Office Rental 3,808.05 Office Supplies 130.04 Postage and Shipping 35.39 Telephone 308.23 4th Qrt Interest 305.17 Health and Safety 539.33 Total Special Projects Contracted Services 4,718.32 Supplies and Materials 2,757.18 Vehicles 98.00 Unleaded Gas 892.54 15,247.26 8,466.04 Total AP 23,713.30 Page 211 of 279 Severn Sound Environmental Association with Salaries and Benefits Period Ending March 31, 2015 Project 802 - Ground Water Project 805 - Penetang Const Wetland 813 - Honey Harbour Survey 818 - Wetlands Evaluation Pro 820 - Beach Monitoring 822 - Natural Shorelines Project 825 - Lake Couchiching Project 838 - Fish Habitat Project 839 - Well Aware Program 844 - Tree Distribution Project 850 - Little Lake Mgt Plan 851 - Woodland Evaluation 852 - Victoria Harbour Survey 853 - Inland Lakes 854 - Early Response Project 855 - ER Promotion Project 856 - Source Water Implementation 857 - Habitat Restoration Project 858 - RMO Project 859 - Stream Restoration Project 860 - Near Shore Characterization 861 - Stewardship TOTALS 6LZ.O Z6Z abed CLOSING Annual Budget Funds Received BALANCE 2015 2015 or Receivable Expenditures ADJUSTMENTS S&B BREAKDOWN OF COLUMN F CLOSING BALANCE DETAILS CLOSING BALANCE Accounts DEFERRI_D Receivable REVENUE (6,198.90) (383.16) 1,165.87 (2,712.69) (777.14) 717.62 11,143.99 (769.49) (8,908.45) (26,351.42) (803.58) (6,083.37) 1,817.35 (3,519.52) (207.42) (9,210.53) (10,933.93) (2,748.38) (64,763.15) (2,500.00) (10,601.68) 2,702.53 (49,230.97) 4,178.89 13,821.65 (1,500.00) (62,332.65) 31,866.76 1,640.66 54,210.49 733.31 (6,198.90) (383.16) (1,334.13) (2,712.69) (777.14) 717.62 11,143.99 (769.49) (8,908.45) (34,250.57) (803.58) (5,350.06) 1,817.35 (48,571.60) (207.42) 12,643.17 17,254.29 31,761.09 52,693.92 1,559.04 (1,048.68) 45,137.57 (26,640.02) (1,334.13) 717.62 1,817.35 (6,198.90) (383.16) (2,712.69) (777.14) 11,143.99 (769.49) (8,908.45) (34,250.57) (803.58) (5,350.06) (48,571.60) (207.42) 17,254.29 52,693.92 1,200.84 (27,840.86) 12.d) Minutes of Severn Sound Environmental Association, Joi... 12.d) Minutes of Severn Sound Environmental Association, Joi... Severn Sound Environmental Association Report to SSEA Board Activities Summary 2014/2015 Updated April 16, 2015 in bold MONITORING Open water Monitoring The Severn Sound open water monitoring program consists of collection of water quality data from 14 stations distributed throughout Severn Sound. The stations are monitored on a bi-weekly basis starting in late April — Early May each year to late October. Additional sampling is carried out in the Honey Harbour area (especially North Bay) to achieve sampling after fall turnover. We also sample the raw water intake at the Victoria Harbour Water Filtration Plant in the Township of Tay throught the winter and early spring on a monthly basis and, when open water monitoring commences, on a bi- weekly basis until the fall. The program is a core activity of SSEA and also receives funding from the Ministry of the Environment, the Township of Georgian Bay and the Township of Tay. The laboratory support of the Dorset Environmental Science Centre (MOE) has been arranged again for 2015. Special equipment support from MOE EMRB (Fluoroprobe, particle scanner, bottles and other sampling equipment) has also been arranged for 2015. The phytoplankton samples will be processed through our algae identification contractor. Selected zooplankton samples will be processed through Laurentian University. We have also contracted with Don Limoges, to provide boat and operator for the sampling in 2015. As of October 7, 2014, we have completed the majority of our sampling of open water stations. We continued to sample North and South Bay and one station off Snake Island on October 28, 2014 and at North Bay on November 24, 2014 to ensure that we had monitored fall turnover as well as the Victoria Harbour intake. The 2014 results of the monitoring will be reported in technical and scientific reports produced as the data becomes available. The next report will be the 2013 monitoring assessment and the 2013 Honey Harbour report expected in June 2015. Part of the open water sampling in 2014 (and during 2012 and 2013) included sampling of the Victoria Harbour municipal water intake in conjunction with open water sampling in Hogg Bay. We are conducting a comparison between a Tong -term station (PM2) and the raw water at the inlet to the plant. This will allow use of the intake as a monitoring station for chemistry at times when we cannot reach the open water station safely. In addition, the sampling pump can be operated independently of the low lift pumps to monitor raw water quality in the event of contingencies. A report on the comparison is being prepared. A contingency plan is being developed with Tay staff for both their intakes. Sampling has continued in November through to early April, 2015 at the pump house. 1 Page 213 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... Inland Lakes This project provides monitoring of inland lakes as required by municipal partners. For example, the Town of Midland supports monitoring of Little Lake each year. Lakes in other municipalities (Orr Lake in Springwater, Bass Lake in Oro-Medonte, MacLean Lake in Severn and Farlain Lake in Tiny) have been monitored in the past. Presentations have been made to each supporting municipality with individual reports underway. Funding is provided by the individual municipality with some water quality analysis supported by MOECC. During 2014, we have monitored Little Lake in Midland. Sampling was completed for the fall as of October 1, 2014. We are awaiting results. A report poster was presented at the recent Limnology (SCL) Conference in Ottawa, comparing the water quality of inland lakes in the Severn Sound watershed. We are preparing to sample Orr Lake again during 2015 in cooperation with the Orr Lake Ratepayers Association and the Township of Springwater. A summary report on Little Lake (Midland) will be released in May, 2015. Reports on Orr Lake, McLean Lake and Farlain Lake are expected to be released in June, 2015. Lake Couchiching is monitored every five years (bi-weekly from spring to fall) along with raw water from selected municipal water intakes (2003, 2008, 2013). The purpose of the sampling is to monitor the trophic status of the lake and especially track the relation between the toxin forming and taste and odour producing algae growing in the lake. In 2013, the work is supported by the Chippewas of Rama First Nation, the Township of Severn and the City of Orillia. Data has now been received for 2013 and the reporting will be combined in a technical report for 2008 and 2013 field year to be released later in 2015. In addition to presentations to the Township of Severn and the City of Orillia, we have presented a progress report of findings to Lakehead University as they are conducting additional sampling in the nearshore of the lake during 2014. Nearshore characterization SSEA and the MOE are working together to improve methods of tracking water quality conditions in the nearshore waters of eastern Georgian Bay including Severn Sound. Natural factors and human activities will be investigated to distinguish "background" natural variation in nutrients from conditions resulting from human impact. This study was initiated in late 2013 and is funded by the MOE under the Canada -Ontario Agreement Respecting Great Lakes Water Quality. The study will use existing data and will lead to improvements in future monitoring and enable improved detection of changes in the eastern Georgian Bay ecosystem. Work is continuing on assembling common watershed and shoreline data from Severn Sound to the French River for the analysis of open water quality. A presentation has been accepted for presentation at IAGLR2015 Conference in May, 2015. 2 Page 214 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... Tributary monitoring SSEA is a partner with the Provincial Water Quality Monitoring Network (PWQMN) with a network of 12 tributary monitoring stations distributed through the watershed. Two additional stations are sampled to cover other monitoring needs (Wye River at Wyebridge and Lafontaine Creek at 13th Concession). Water samples are collected seven times through the year and submitted to the MOE Rexdale Lab for analysis. The results of this program provide an important long-term database to track changes in the quality of streams. In addition to the PWQMN sampling additional sites are monitored for nutrients and basic chemistry. SSEA deploys over 50 temperature loggers each year throughout the watershed to continuously monitor summer temperatures. By monitoring the temperature regime for streams the amount of groundwater influence of streams and the habitat suitability for coldwater-coolwater fish species can be determined and tracked. During 2014, special effort was made to document temperatures in the Lafontaine Creek watershed, other Township of Tiny streams and the Hogg River watershed. Funding for additional temperature loggers and equipment was received from the Dufferin-Simcoe Stewardship Council. Additional sampling of streams in the Township of Tiny is being conducted to map the temperature regimes of water courses throughout the Township in support of Natural Heritage studies. During 2015, special effort will be made to measure temperatures throughout the Wye River in order to map the thermal regime of the Wye River watershed. SSEA also monitors at least 18 long-term sites for stream benthos each year. The aquatic organisms living in the stream bed provide a valuable measure of the health of the stream ecosystem in Severn Sound. Sampling is planned for the west side of the Severn Sound watershed in 2015 season and should be completed by the end of September, 2015. Preserved samples will be processed during the 2015-16 winter. GROUNDWATER STUDIES PGMN SSEA is a partner with the Provincial Groundwater Quality Monitoring Network (PGMN), a long-term agreement with MOE to develop a network of monitoring wells in the Severn Sound watershed which are monitored for water level and water quality. The nine monitoring wells operated by SSEA have been instrumented for continuous water level recording and are downloaded on a bi-monthly basis. Water quality samples are collected each fall using a Ministry protocol with water samples submitted to the MOE laboratory for analysis. The latest summary of trends and quality can be found in the Source Water Assessment Report for Severn Sound SPA. The sampling is carried out as an SSEA core activity with equipment support from MOE. We will be conducting water quality sampling later this fall. 3 Page 215 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... OGS SSEA will be partnering with the Ontario Geological Survey (OGS) and the NVCA in support of mapping of groundwater resources in the majority of the Severn Sound watershed starting in 2014. Our role will be advisory as the OGS will fund and lead the project. The benefit to the Severn Sound area will be the detailed mapping which will improve our understanding of the ground water resources of the area (including as future water supplies) and the construction of monitoring wells in bore holes that are drilled as part of the study. Another OGS activity that was reported in early 2015 is a broad-based water quality assessment of groundwater in the majority of the Severn Sound watershed, as part of a Southern Ontario -wide project. Well location survey SSEA is also working with the Town of Midland during 2015 to locate private wells within the Town. The well locations, wherever possible, will be reconciled with the MOE Water Well Information System of drilling records for use in future groundwater studies and to provide assistance, on a priority basis, to the landowners for well decommissioning. BEACH MONITORING The Simcoe-Muskoka District Health Unit provides routine monitoring of public beaches in the Severn Sound area. This data is shared with SSEA each year to provide a basis for reporting to MOE as a commitment to the Severn Sound Remedial Action Plan. SSEA conducts additional sampling each year on selected beach areas as a pollution control activity to investigate potential sources of bacterial contamination. We are in process of reporting on the investigation conducted in 2013 and 2014 on Woodland Beach. At the request of the Town of Midland SSEA monitored the quality of the beach at Little Lake Park before and after the Watercross event held on Saturday, July 26, 2014. Funding support for these investigations was provided by the individual municipality with lab support from the Ontario Public Health Lab (arranged by the Health Unit). The Trent University Dorset laboratory was contracted to provide the water chemistry analysis. A report on the Woodland Beach investigation including additional sampling done in 2014 is under way. The report on the monitoring of the Little Lake Beach was completed in September, 2014. The report on the Little Lake Watercross event monitoring was completed in September, 2014. HABITAT EVALUATION Natural Heritage Inventory (Township of Tiny) In 2013 and 2014, the SSEA is conducting a Natural Heritage Inventory for the Township of Tiny. The project is a planning tool that identifies important natural heritage features, and will assist with making informed decisions regarding natural heritage and land use planning. The project includes mapping of existing habitat and conditions, and scoring features such as woodlands, wetlands and other habitat, to evaluate the natural heritage of the Township. This work will provide important technical background for the 4 Page 216 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... update of the Township of Tiny Official Plan. The final report was completed and provided to the Township in March, 2015. The SSEA will be assisting the Township in completing a natural heritage schedule for the official plan update during 2015. The SSEA will be assisting the Town of Midland consultants in updating natural heritage features within the Town during 2015. There may be additional assistance requested by the Township of Tay and the Town of Penetanguishene for natural heritage review for their official plan updates as well during 2015 and 2016. Wetland Evaluation Wetland evaluation of the Picotte's Creek wetland area will be undertaken starting in 2014 with an evaluation team from the Toronto Zoo working in cooperation with SSEA. The standards used in the Ontario Wetland Evaluation System (OWES) have been recently updated. In addition, technological advancements, such as aerial photography and GPS units, now enable more accurate mapping of wetland boundaries. Provincial policy requires that Provincially Significant wetlands be protected from development impacts. Through the Conservation Land Tax Incentive Program, landowners with Provincially Significant wetlands on their property are eligible for a 100% tax exemption for all lands within the wetland, if they agree to protect its natural heritage values. If the evaluation scoring using OWES results in a provincially significant score, the results and mapping of the wetland boundary will be reviewed and when accepted by MNR, will be included in the provincially significant wetland layer that is used by MNR, the County of Simcoe and the local municipality in planning and managment. Some of the field work was conducted on Picotte's Creek in July 2014 by Toronto Zoo staff with assistance from SSEA. Additional field work will be completed in 2015 as funding allows. The wetland evaluation will follow. Nearshore habitat Nearshore habitat will be further evaluated during 2015 using integrated prototype sonar equipment along with side -scan sonar equipment to provide mapping of the habitat conditions in the nearshore waters of Severn Sound. The survey is designed to acquire detailed bathymetric, mineral substrate, and submerged aquatic vegetation coverage from selected shallow -water sites in the nearshore waters. The survey will be used to demonstrate and evaluate new, cost-effective methods to collect shallow -water data in areas not normally surveyed using conventional acoustic survey techniques. The 2015 work is proposed as part of the shoreline habitat work of the Township of Georgian Bay as a cooperative study agreement with the University of Windsor. Funding for the current work comes from municipalities and the HCF. We are awaiting word on a larger funding proposal with Environment Canada submitted in October, 2014. The project is in collaboration with HCF, SSEA, University of Windsor and MNR, to provide longer term support (2015-2018) so that all of Severn Sound nearshore can be mapped using the new techniques. A draft report of findings for selected areas is expected later this year. 5 Page 217 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... Stream drainage mapping As part of a three year project (2013-2015) SSEA is updating the mapping of stream drainage to today's mapping standards with funding and ortho photos support from the County of Simcoe. The stream network update will provide a base for a number of stream and habitat assessments and provide municipalities with accurate mapping for their planning departments. SSEA has delivered the initial drainage mapping to the County for review and will be completing the project later this year. SOURCE WATER PROTECTION The Source Protection Program in the South Georgian Bay Lake Simcoe Region (including Severn Sound SPA) is the local response to the Ontario Clean Water Act. The implementation of the policies contained in the SPP (final draft recently submitted to the Province) involve municipal as well as provincial responsibilities under the Clean Water Act (CWA). The lead Source Protection Authority in our Region (LSRCA) has been funded by the province to undertake activities required under the CWA and the associated Regulations and Provincial guidance documents. The SSEA has been a part of this process through a series of "capacity building" agreements with LSRCA including the current agreement for 2014/2015 government fiscal year. The updated products and activities that SSEA has been involved in during 2014 include: • The revised Assessment Reports (one each for each area including Severn Sound) submitted July 4, 2014 (including the revision of the wellfields in the Midland municipal water system); • The update of significant drinking water threats in the Severn Sound area and adjoining areas of Severn and Oro-Medonte Township and Muskoka District. • The revised, proposed Source Protection Plan and Explanatory Document Submitted July 4, 2014 • The Tier 3 Water Budget Study for the Midland-Penetanguishene-Tiny Township area (also including the evaluation of the Robert Street wellfield); • The extensive consultation process for the revised Assessment Reports and Source Protection Plan is ongoing. Municipal readiness for implementation of the Source Protection Plan is underway. In the Severn Sound SPA, the latest municipal workshop to facilitate collaboration on preparing for implementation was held on September 16, 2014. • Several "webinars" have been conducted by MOECC during September and early October, to facilitate information flow to Risk Management Officials and Inspectors as well as for the Education and Outreach materials to both Source Protection Authorities and municipal staff. The latest agreement is being signed today for the The review of the South Georgian Bay Lake Simcoe Source Protection Plan by the MOECC is ongoing. Risk Management Services SSEA has also provided Risk Management Services to eight of the nine municipalities in the Severn Sound Source Protection area including adjoining areas of Severn and Oro-Medonte Township and Muskoka District. Funding of these services through a 6 Page 218 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... separate municipal agreement (2013 and 2014) is providing field verification and preparation of files to support the development and review of Risk Management Plans for existing significant drinking water threats and pre -consultation services for future potential threats to municipal drinking water supplies. Each participating municipality has received a summary report on the 2013, 2014 findings and SSEA will be working on 2015 inspections and facilitating the Severn Sound Collaboration Working Group for the provincial Source Water Municipal Implementation Fund Agreements that each municipality received starting in 2013. The funding runs to spring of 2016 and supports the SSEA Risk Management Services during a 2014 and 2015. Currently, the collaboration is between eight municipalities in the Severn Sound SPA. Springwater is collaborating with the City of Barrie for RMO Services and Orillia has internal resources for this service. Long-term (3 -year) Agreements delegating responsibility for enforcement to SSEA are currently being considered by participating municipalities. STEWARDSHIP Tree Distribution and Tree Planting Program During 2014, SSEA helped increase the number of trees in the Severn Sound area by administering the Tree Seedling Distribution Program and the SSEA's Healthy Streams & Habitat Tree Planting Program. The objective of the Tree Seedling Distribution program is to promote local tree planting, improving environmental health and increasing tree cover in the Severn Sound area. During 2014, over 8,750 reasonably - priced, native tree and shrub seedlings were distributed to private landowners from Severn Sound municipalities. Funding for the Tree Distribution program comes from the Dufferin-Simcoe Stewardship Council and the participating landowners. In-kind support comes from participating municipalities. The Healthy Streams & Habitat Tree Planting Program was responsible for planting 5,550 tree seedlings at more than 10 sites in 2014. The goal of the program is to enhance forest cover and improve water quality in streams and rivers by planting buffers along waterways. Since 1992, well over 200,000 tree seedlings have been planted through our stream rehabilitation program. Planting is carried out by Scouts Canada and other community volunteers as well as the landowners. Community Stewardship Program Severn Sound Environmental Association is a partner in the Lake Simcoe Southeastern Georgian Bay Community Stewardship Program (CSP). The CSP is a three-year program that provides technical advice and financial assistance to property owners for a variety of water quality improvement projects, such as: septic system upgrades/replacements, shoreline erosion control and restoration, stream and fisheries improvements, livestock exclusions and nutrient containment, and other environmental initiatives. Rural residents, farmers, cottagers and shoreline owners in the Severn Sound area (including the Township of Tay) are eligible to participate in the program. Attending a workshop is a pre -requisite for accessing financial incentives for projects. To date, 3 workshops have been held in the area. The project coordinator for our 7 Page 219 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... area is Carrie Maclntyre. The project is funded by Environment Canada through the Lake Simcoe Southeastern Georgian Bay Cleanup Fund. SSEA is receiving support for our staff involvement as part of the project funding. The majority of the funding will be going to support landowner projects. More workshops and promotion of this program will be planned in 2015. Yellow Fish Road Severn Sound Environmental Association is coordinating the Yellow Fish Road program in the area during 2014. Participating groups are provided with painting supplies and instructions for conducting a storm drain marking event. These supplies have been provided by Trout Unlimited and SSEA supports the program with summer contract participation in facilitating the program with community groups. PUBLIC CONSULTATION SSEA staff participate in presentations and displays at various community events throughout Severn Sound. During 2014 so far, staff have attended meetings or events of the Huronia Woodland Owners Association, Sweetwater Harvest (Wye Marsh), SSEA Tree Distribution day, Bass Lake Ratepayers Association, Canada Day (Honey Harbour, Midland), Lake Simcoe Georgian Bay Wetland Collaborative Workshop, and Heritage Day . Staff have made presentations at all municipal Councils. Two presentations was also made at the International Great Lakes Research Conference in Burlington, Vermont, this May on water quality conditions in Severn Sound. 8 Page 220 of 279 12.d) Miy piFfeINIMEDIfoirprEnental Association, Joi... SEVERN SOUND ENVIRONMENTAL ASSOCIATION (SSEA) BUS TOUR 2015 Featuring:Watershedt Projects, Community Investment, ample Project Sites, Areas of Concern and more! Lunch and refreshments to be provided. For more information contact Gail Marchildorr , Office Manager Severn Sour :d €ni ronin ent Ass rciatio ,' g arch kion@midi, nd.ca (705) 5,27 5 1 6f Ft..2i7 12.d) Minutes of Severn Sound Environmental Association, Joi... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD FIRST QUARTERLY MEETING April 16, 2015 9:00 AM MOTIONS 1. ADOPT AGENDA: Moved by: Steffen Walma Seconded by: David Ritchie Motion: To approve the agenda of the First Quarterly SSEA Joint Services Board as presented. Carried. 2. APPROVAL OF PAST SSEA MINUTES: Moved by: David Ritchie Seconded by: Steffen Walma Motion: That the minutes of the Fourth Quarterly SSEA Joint Services Board Meeting held on January 15, 2015, be received and approved. Carried. 3. DEPUTATION BY COUNCILLOR GIBB WISHART — TINY TWP. Moved by: Steffen Walma Seconded by: Perry Ritchie Motion: That the verbal presentation on the Great Lakes and St. Lawrence Cities Initiative Participation be accepted for information. Carried. 4. UPDATE FROM SSEA HABITAT BIOLOGIST - MICHELLE HUDOLIN Moved by: Perry Ritchie Seconded by: Mike Lauder Motion: That the Tree Distribution, SSEA Tree Plan and Stewardship Project report presented by Michelle Hudolin be accepted for information. Carried. 1 Page 222 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... 5. SUSPEND THE SSEA MEETING TO ALLOW THE SSSPA MEETING Moved by: Steffen Walma Seconded by: Mike Lauder Motion: To suspend the SSEA Board meeting to allow the Severn Sound SPA Meeting to proceed. Carried. 6. RECONVENE THE SSEA QUARTERLY MEETING Moved by: Perry Ritchie Seconded by: Paul Wiancko Motion: To reconvene the SSEA Board meeting. Carried. 7. AUDITORS REPORT. FOR 2014 Moved by: Steffen Walma Seconded by: Mike Lauder Motion: To receive and approve the SSEA 2014 Financial Statements as presented by Oscar Poloni, KPMG LLP. Carried Unanimously. 8. FIRST QUARTERLY STATEMENT OF OPERATION -UNOFFICIAL Moved by: Steffen Walma Seconded by: Mike Lauder Motion: To receive the First Quarterly Draft Statement of Operations as presented for information purposes only. Carried. 9. FIRST QUARTERLY FINANCIAL REPORT- UNOFFICIAL Moved by: Paul Wiancko Seconded by: Steffen Walma Motion: To receive the First Quarterly Draft Financial Report as presented for information purposes only. Carried. 2 Page 223 of 279 12.d) Minutes of Severn Sound Environmental Association, Joi... 9.b FIRST QUARTERLY SSEA STATEMENTS OF REVENUE, EXPENDITURES, DEFERRED REVENUE AND FORECAST OF REVENUES Moved by: Steffen Walma Seconded by: Mike Lauder Motion: To receive the First Quarterly SSEA Statements of revenues, expenditures, deferred revenues and forecast of revenues as presented by Keith Sherman. Carried 10. FIRST QUARTERLY CONFIRMATION OF ACCOUNTS Moved by: Mike Lauder Seconded by: Paul Wiancko Motion: To receive the 2015 First Quarterly Report of Confirmation of Accounts for information. Carried. 11. SSEA ACTIVITY SUMMARY Moved by: Steffen Walma Seconded by: Mike Lauder Motion: To receive for information the First Quarterly SSEA Activity Summary Report as presented by Keith Sherman. Carried. 12. ADJOURNMENT Moved by: Mike Lauder Seconded by: Paul Wiancko Motion: To adjourn the First Quarterly SSEA Joint Services Board meeting at 12:10 PM. Carried 3 Page 224 of 279 12.e) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of Directors Meeting No. BOD -03-15 Friday March 27, 2015 8195 8th Line, Utopia, ON. MINUTES NVCA Officers Present: Deputy Mayor Gail Ardiel, Vice Chair Blue Mountains (Town) Deputy Mayor Nina Bifolchi, Past Chair Wasaga Beach (Town) NVCA Board Members Present: Councillor Bob Meadows Adjala-Tosorontio (Township) Councillor Gail Little Amaranth (Township) Councillor Arif Khan Barrie (City) Councillor Deb Doherty Collingwood (Town) Mayor Chris Vanderkruys Clearview (Township) Councillor Connie Leishman Clearview (Township) Councillor Michael Smith Essa (Township) Councillor Keith White, Essa (Township) Councillor Terry Mokriy Grey Highlands (Municipality) Councillor Rob Nicol Innisfil (Town) Councillor Fred Nix Mono (Town) Councillor Earl Hawkins Mulmur (Township) Councillor Donna Jebb New Tecumseth (Town) Mayor Rick Milne New Tecumseth (Town) Councillor Phil Hall Oro-Medonte (Township) Councillor Barbara Coutanche Oro-Medonte (Township) Councillor Walter Benotto Shelburne (Town) Councillor Perry Ritchie Springwater (Township) Mayor Brian Smith Wasaga Beach (Town) Mayor Darren White Melancthon (Township) Regrets: Councillor Doug Lougheed, Chair Innisfil (Town) Councillor Sergio Morales Barrie (City) Councillor Ron Orr Bradford West Gwillimbury (Town) Mayor Bill French Springwater (Township) Councillor Cam Ecclestone Collingwood (Town) NVCA Staff Present: D. Gayle Wood, Chief Administrative Officer, Chris Hibberd, Director of Planning Services Sheryl Flannagan, Director, Corporate Services, Glenn Switzer, Director, Engineering & IT Byron Wesson, Director, Land, Education and Stewardship Services Laurie Barron, Coordinator, CAO and Corporate Services Page 225 of 279 12.e) Nottawasaga Valley Conservation Authority, minutes of ... BOD -03-15 Meeting Minutes March 27, 2015 Page 2 of 8 CALL TO ORDER Vice Chair Gail Ardiel called the meeting to order at 9:00 am. 1. DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST None declared 2. APPROVAL OF AGENDA RES.#1 Moved by: Bob Meadows SECONDED BY: Walter Benotto RESOLVED THAT: the agenda for the March 27, 2015 meeting No. BOD -03-15 of the NVCA Board of Directors be approved with the following amendments: Item #6 - SR No. to be changed to 20 -03 -15 -BOD Item #8 - SR No. to be changed to 11 -03 -15 -BOD Carried; 3. MINUTES 3.1 Minutes of the Board of Directors Meeting BOD -02-15 dated 27 February, 2015. RES.#2 Moved by: Bob Meadows Seconded by: Walter Benotto RESOLVED THAT: the Minutes of the Board of Directors Meeting BOD -02-15 dated 27 February, 2015 be approved with the following amendments: Mayor Chris Vanderkruys, member representing Clearview Township left the meeting at 11:30 am.Mayor Rick Milne, member representing the Town of New Tecumseth left the meeting at 11:30 am. Carried; 3.2 Minutes of the Human Resource Advisory Committee Meeting HR -01- 15 dated 20 March, 2015. RES.#3 Moved by: Walter Benotto Seconded by: Earl Hawkins RESOLVED THAT: the Minutes of the Human Resource Advisory Committee Meeting HR -01-15 dated 20 March, 2015 be approved. Carried; 4. ANNOUNCEMENTS Tiffin Tornado Damage Donation, Maurice Cody Child Care Group, Toronto Children from Maurice Cody come to Tiffin every year in the spring. When they heard about the damage from last year's tornado, they held a dance-a-thon to raise money to help replant trees lost during the storm. Thanks to children for their generous donation of $1,774.25 to support restoration at the Tiffin Conservation Area. Jessica Nurmsoo, NVCA Environmental Education Assistant shared this wonderful news with the Board of Directors. Evening of Thanks Awards April 16, 2015 - Board attendance. Page 226 of 279 12.e) Nottawasaga Valley Conservation Authority, minutes of ... BOD -03-15 Meeting Minutes March 27, 2015 Page 3 of 8 Gayle Wood, CAO on behalf of Chair Doug Lougheed, encouraged the Board Members to join us at our Evening of Thanks 5. DEPUTATION Utopia Grist Mill Restoration Project Business Plan Susan Antler, Friends of the Utopia Grist Mill requested support for the next phase of the Utopia Grist Mill Restoration Project. The Project Business Plan was provided to the Board of Directors. Ms. Antler provided background on the History of the Grist Mill Restoration to the Board of Directors. 6. REPORT OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES (Staff Report No. 20 -03 -15 -BOD) • Friends of Utopia Grist Mill Business Plan RES.#4 Moved by: Bob Meadows Seconded by: Earl Hawkins RESOLVED THAT: The Board of Directors approve the Friends of Utopia Grist Mill Business Plan to further restore the Grist Mill; and THAT: staff provide updates to the board on restoration as it proceeds. Unanimously Carried; 7. PRESENTATION Sheryl Flannagan, Director of Corporate Services provided an overview of the Corporate Services Program as outlined in the Board approved "Education Program Report" dated Jan 20/15. 8. REPORT OF THE DIRECTOR OF CORPORATE SERVICES 2015 NVCA Budget Report (Staff Report No. 11 -03 -15 -BOD) RES.#5 Moved by: Walter Benotto Seconded by: Earl Hawkins RESOLVED THAT: the Staff Report No. 11 -03 -15 -BOD regarding the NVCA's 2015 Draft Budget be received; and FURTHER THAT: The 2015 Budget, with projected revenues in the amount of $4,877,242.00, as presented in the 2015 Draft Budget book be approved; and FURTHER THAT: each watershed member municipality be formally advised of their respective share of the levy. Page 227 of 279 12.e) Nottawasaga Valley Conservation Authority, minutes of ... BOD -03-15 Meeting Minutes March 27, 2015 Page 4 of 8 Recorded Budget Vote In Favour Councillor Gail Little Councillor Arif Khan Councillor Deb Doherty Councillor Keith White Councillor Michael Smith Councillor Rob Nicol Mayor Darren White Councillor Fred Nix Councillor Earl Hawkins Against Mayor Rick Milne Councillor Donna Jebb Councillor Barb Coutanche Councillor Phil Hall Councillor Walter Benotto Deputy Mayor Nina Bifolchi Mayor Brian Smith Deputy Mayor Gail Ardiel Councillor Bob Meadows Mayor Chris Vanderkruys Councillor Connie Leishman Councillor Terry Mokriy Councillor Perry Ritchie Carried; 9. REPORTS OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES 9.1 Appointment of Officers under the Conservation Authorities Act (Staff Report No. 12 -03 -15 -BOD) RES.#6 Moved by: Walter Benotto Seconded by: Bob Meadows RESOLVED THAT: Nathan Cutler be appointed as an officer for the NVCA as per Section 14 of R.R.O. 1990 Regulation 127; Section 29 of the Conservation Authorities Act. Carried; 9.2 2015 Tree Planting Program (Staff Report No. 13 -03 -15 -BOD) RES.#7 Moved by: Donna Jebb Seconded by: Perry Ritchie RESOLVED THAT: the NVCA Purchase the tree seedlings required to meet the needs of the 2015 tree planting program from Somerville Nurseries at a cost not to exceed $160,000.00 Carried; 10. REPORT OF THE DIRECTOR OF PLANNING Permits/Approvals under the Conservation Authorities Act for the Period November 18, 2014 to March 11, 2015 (Staff Report No. 14 -03 -15 -BOD) RES.#8 Moved by: Donna Jebb Seconded by: Perry Ritchie RESOLVED THAT: the Permits and Approvals issued b s gfHtr4t- eriod 12.e) Nottawasaga Valley Conservation Authority, minutes of ... BOD -03-15 Meeting Minutes March 27, 2015 Page 5 of 8 November 18, 2014 to March 11, 2015, be received by the Board of Directors. Carried; 11. REPORTS OF THE DIRECTOR OF CORPORATE SERVICES 11.1 Communications/PR Report for February 17 to March 16, 2015 (Staff Report No. 15 -03 -15 -BOD) RES.#9 Moved by: Donna Jebb Seconded by: Perry Ritchie RESOLVED THAT: the Communications Report for February 17 to March 16, 2015 be received by the Board of Directors. Carried; 11.2 Future NVCA Communications/Public Relations Reports (Staff Report No. 16 -03 -15 -BOD) RES.#10 Moved by: Donna Jebb Seconded by: Perry Ritchie RESOLVED THAT: Staff Report No. 16 -03 -15 -BOD outlining a change to the way media coverage and outreach are shared with the Board of Directors be received, and; FURTHER THAT: the Board of Directors direct staff to proceed with the recommended change when it becomes available through the service provider. Carried; 11.3 Social Media Policy (Staff Report No. 17 -03 -15 -BOD) RES.#11 Moved by: Barb Coutanche Seconded by: Rob Nicol RESOLVED THAT: an update to Section 2, Conduct, of the NVCA Employee Handbook to include a statement regarding personal employee online/social media conduct be approved by the Board of Directors; and THAT: the NVCA Social Media Policy be approved by the Board of Directors for inclusion in the NVCA Employee Handbook (Section 5.6). Carried; 11.4 Financial Activity Report Summary to February 28, 2015 a) Accounts Receivable Summary as at February 28, 2015 (Staff Report No. 18 -03 -15 -BOD) RES.#12 Moved by: Barb Coutanche Seconded by: Rob Nicol RESOLVED THAT: The Chair be authorized to approve the Accounts Receivable as at February 28, 2015 in the amount of $328,178.79 including Planning items of $298,063.00. Carried; b) Summary of Disbursements as at February 28, 2015 RES.#13 Moved by: Barb Coutanche Seconded by: Rob Nicol RESOLVED THAT: The Chair be authorized to approve disbursements as at February 28, 2015 in the sum of $845,001.61 including ge rage -229 ff 79 12.e) Nottawasaga Valley Conservation Authority, minutes of ... BOD -03-15 Meeting Minutes March 27, 2015 Page 6 of 8 withholdings) of $309,107.33 Carried; c) Statement of Operations for Period Ending February 28, 2015 RES.#14 Moved by: Barb Coutanche Seconded by: Rob Nicol RESOLVED THAT: The Unaudited Combined Statement of Operations Program Summary as at February 28, 2015 be received. Carried; 12. REPORTOF THE CHIEF ADMINISTRATIVE OFFICER • NVCA Business Plan - 2015 to 2018 (Recommendation 18 Service Delivery and Operational Review) (Staff Report No. 19 -03 -15 -BOD) RES.#15 Moved by: Rob Nicol Seconded by: Perry Ritchie RESOLVED THAT: Staff Report No. 19 -03 -15 -BOD regarding the NVCA's Business Plan - 2015 to 2018 be approved; and FURTHER THAT: the CAO and Program Directors be requested to prepare their 2015 Performance Management System, based upon the approved Business Plan, for review by the Human Resources Advisory Committee and approval by the Board of Directors. Carried; 13. IN -CAMERA RES.#16 Moved by: Rob Nicol Seconded by: Perry Ritchie RESOLVED THAT: this meeting of the Board of Directors No. BOD -03-15 move In -camera at 11:20 a.m. to address matters pertaining to: a) Litigation or potential litigation, including maters before administrative tribunals, affecting the Authority. • Part Lot 5 Concession 13, Springwater Township, In -Camera Staff Report No. 21=03 -15 -BOD; and FURTHER THAT: the following staff be in attendance: D. Gayle Wood, Chief Administrative Officer, Byron Wesson Director of Land Operations and Stewardship Services, Sheryl Flannagan, Director of Corporate Services and Laurie Barron, Executive Assistant/Recorder. Carried; RES.#17 Moved by: Rob Nicol Seconded by: Perry Ritchie RESOLVED THAT: the Board rise from In -Camera session at 11:28 a.m. and report progress. Carried; Page 230 of 279 12.e) Nottawasaga Valley Conservation Authority, minutes of ... BOD -03-15 Meeting Minutes March 27, 2015 Page 7 of 8 RES.#18 Moved by: Chris Vanderkruys Seconded by: Nina Bifolchi RESOLVED THAT: The Board receive and approve staff's recommendation as outlined in Staff Report No. 21 -03 -15 -BOD Carried; 14. CORRESPONDENCE a) Carson Funeral Homes dated Feb 17/15 re: memorial tree planting program. Refer this back to the lands advisory committee, April 15/15. RES.#19 Moved by: Fred Nix Seconded by: Rob Nicol RESOLVED THAT: the matters of use of NCA properties as well as memorial events with funeral homes and others be considered by the Land, Education and Stewardship Advisory Committee. b) NVCA letter to K. Wallace dated March 5/15 re: Dufferin Wind Power Transmission Line. c) Town of Innisfil dated March 6, 2015 re: in the absence of Councillor Lougheed, Councillor Nicol will carry the full Innisfil vote for the NVCA budget on March 27/15. d) Association of Municipalities of Ontario letter addressed to Blue Mountain Trust, dated March 10/15 re: concerns regarding appeals to OMB. RES.#20 Moved by: Nina Bifolchi Seconded by: Mike Smith RESOLVED THAT: the correspondence in agenda BOD -03-15 be received. Carried; ADJOURN RES.#21 Moved by: Mike Smith Seconded by: Nina Bifolchi RESOLVED THAT: this BOD -03-15 meeting adjourn at 11:53 a.m. to meet again at the call of the chair. Carried; Vice Chair Gail Ardiel D. Gayle Wood, Chief Administrative Officer Page 231 of 279 12.e) Nottawasaga Valley Conservation Authority, minutes of ... BOD -03-15 Meeting Minutes March 27, 2015 Page 8 of 8 Approved this day of , 2015 Page 232 of 279 12.e) Nottawasaga Valley Conservation Authority, minutes of ... HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETING No. 04-15 - April 24, 2015 Rotary Club of Barrie recognized for support of Tiffin Centre The board recognized the long-standing relationship between the Rotary Club of Barrie and the Tiffin Centre for Conservation by renaming the Tiffin Group Campground to the Rotary Group Campground. Through the Spring Tonic Festival and other initiatives, the Rotary Club has long offered financial assistance to the Tiffin Centre. Enhancements coming to NVCA hunting program The board approved an expansion to NVCA's hunting program. Currently, hunting is allowed on NVCA-owned properties in the Osprey and Minesing Wetlands provided hunters have an NVCA permit, Ontario Federation of Anglers and Hunters membership and a valid provincial hunting license. The expansion will see additional lands available for bow hunting only during the deer and turkey hunting season. A lottery system will be used to limit the number of hunters to approximately 4 hunters per 100 acres. This more exclusive use will come at a higher price than a traditional NVCA hunting pass. Staff plan to implement this change on one property in 2015, and then move forward accordingly. Planning fees to be reviewed in 2015 The board also approved a process to review NVCA's planning fee schedule. This process will see the creation of a stakeholder committee comprising representatives from the agriculture, building/development, the aggregate industry, customers at Targe and the Ministry of Natural Resources and Forestry. Input will be sought at several stages in the process from all groups, including NVCA member municipalities. This review is one of several endorsed by the board as part of the NVCA Planning Department's continuous improvement process. Other actions include improving communications with member municipalities and exploring opportunities to streamline the planning process to avoid duplication and overlap. NVCA Board Meeting Highlights No. 04-15 - April 24, 2015 Page 233 of 279 1 of 3 12.e) Nottawasaga Valley Conservation Authority, minutes of ... Protocols for closed session meetings discussed Jason Reynar, Deputy CAO/Town Solicitor for the Town of Innisfil (left), provided the board with information on meeting protocols for closed sessions. Provincial Plans and Conservation Authorities report released At the meeting, board members received a copy of Conservation Ontario's new publication, Protecting our Future: Ontario Provincial Plans and Conservation Authorities. This six-page document summarizes the role conservation authorities play in meeting the goals and objectives of the Greenbelt Plan, Niagara Escarpment Plan, Growth Plan for the Greater Golden Horseshoe and Oak Ridges Moraine Conservation Plan. For copies, contact NVCA or view online at conservation-ontario.on.ca. In brief During this meeting, the board also: • Received the 2014 NVCA Financial Statements as presented by KPMG LLP Chartered Accountants (these will be available online at nvca.on.ca/about/PlansFinancials in the coming weeks). • Approved a Memorandum of Understanding between NVCA and Lake Simcoe Region Conservation Authority regarding technical and administrative support roles associated with the Source Water Protection Plan Initiative. • Approved a review of the staffing and costs of NVCA's Environmental Education program, which offers programming to more than 11,000 students annually. NVCA Board Meeting Highlights No. 04-15 — April 24, 2015 Page 234 of 279 2 of 3 12.e) Nottawasaga Valley Conservation Authority, minutes of ... For more information D. Gayle Wood, CAO, gwood©nvca.on.ca, 705-424-1479 ext. 225 For the full meeting agenda including documents and reports, visit the NVCA website at nvca.on.ca/about/boardofdirectors. Future meetings & events Arbour Day Tree Sale - Utopia, Saturday, May 9, 8:00 a.m. to 12:00 p.m. at the Tiffin Centre for Conservation Arbour Day Tree Sale — Wasaga Beach, Saturday, May 9, 9:00 a.m. to 12:00 p.m. at the Nordic Centre, Wasaga Beach (co -hosted by the Ganaraska Hiking Club of Wasaga Beach) NVCA Board of Directors Meeting, Friday, May 22, 9:00 a.m. - 11:00 a.m., Town of Innisfil Municipal Office NVCA Board Meeting Highlights No. 04-15 - April 24, 2015 Volunteer Tree Planting Events Click on the date for more information or to register for an event: • Thursday, April 30 - New Tecumseth (8:30 to 11:30 am) • Saturday, May 2 - New Tecumseth (9 am to 12 noon) • Saturday, May 2 - Shelburne (10 am to 1 pm) • Sunday, May 3 - Innisfil (1 to 4 pm) • Tuesday, May 5 - Innisfil (10 am to 2 pm) • Saturday, May 9 - Essa (9 am to 12 noon) • Saturday, May 9 - Collingwood (9 am to 12 noon) • Saturday, May 16 - Minesing Wetlands (9 am to 2:30 pm) • Saturday, May 23 - Bradford West Gwillimbury (1 to 4 pm) Page 235 of 279 3 of 3 Lake Simcoe Region conservation authority 12.f) Minutes of Lake Sinicoe Region Conservation Author ty m... BOARD OF DIRECTORS' MEETING NO. BOD -03-15 — Friday, March 27, 2015 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: Regional Councillor/Deputy Mayor B. Drew, Vice Chair J. Dolan Councillor A. Eek Councillor K. Ferdinands Councillor P. Ferragine Mayor V. Hackson Councillor S. Harrison -McIntyre Councillor D. Kerwin Councillor S. Macpherson Councillor P. Molloy Deputy Mayor J. O'Donnell Mayor M. Quirk Councillor P. Silveira Councillor R. Simpson Councillor S. Strangway Deputy Mayor/Regional Councillor D. Wheeler Regrets: D. Bath Mayor G. Dawe, Chair Councillor S. Valiquette-Thompson LSRCA Staff Present: M. Walters, Chief Administrative Officer R. Baldwin, GM, Planning & Development R. Jarrett, GM, Communications & Education B. Kemp, GM, Conservation Lands J. Lee, GM, Corporate & Financial Services B. Longstaff, GM, Integrated Watershed Management T. Barnett, Coordinator, BOD/CAO, Project & Services B. Booth, Manager, Planning, Regulations & Enforcement A. Brown, Senior Environmental Regulations Analyst C. Burgess, Planning, Coordinator S. Jagminas, Communications Specialist M. Rosato, Communications Specialist B. Thompson, Subwatershed Implementation Specialist K. Yemm, Manager, Corporate Communications Guests: Councillor K. Johnson, Ramara As Chair Dawe was absent, the meeting was chaired by Vice Chair Drew. I. DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. II. APPROVAL OF THE AGENDA Moved by: R. Simpson Seconded by: S. Macpherson BOD -036-15 RESOLVED THAT the content of the Agenda for the March 27, 2015 meeting of the LSRCA Board of Directors be approved as presented. CARRIED III. ADOPTION OF THE MINUTES Board of Directors' Meeting — February 27, 2015 Moved by: V. Hackson Seconded by: J. Dolan Page 236 of 279 12.f) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -03-15 March 27, 2015 — Minutes Page 2 of 5 BOD -037-15 RESOLVED THAT the minutes of the Board of Directors' Meeting No. BOD -02-15 held on Friday, February 27, 2015 be approved as printed and circulated. CARRIED IV. ANNOUNCEMENTS CAO Mike Walters updated the Board regarding the undertaking of a new Strategic Plan, noting that a number of sessions have been held with our consultant, Karen Wianecki, including a session with LSRCA staff as well as a number of meetings with the municipalities. CAO Walters advised Board members that Ms. Wianecki intends to meet with the Board of Directors, and that the May 22, 2015 Board of Directors' meeting will be extended in order to accommodate this session. CAO Walters pointed Board members to the walls of the Boardroom, noting that thanks to the General Manager, Communications & Education, Renee Jarrett and her team, new boardroom exhibits have just been installed. Vice Chair Drew congratulated CAO Mike Walters on being accepted by the Minister of the Environment and Climate Change as a member of the Lake Simcoe Coordinating Committee, an advisory committee regarding the implementation of the Lake Simcoe Protection Plan. CAO Walters mentioned the number of handouts for the meeting: - Lake Simcoe Subwatershed Plans Implementation Report 2014, which overviews the key activities the implementation team has been working on, such as promoting Low Impact Development and winter salt management; - Report on the Environmental Health of the Oak Ridges Moraine and Adjacent Greenbelt Lands, which has been produced by the Conservation Authorities Moraine Coalition; and - Lake Simcoe Living Magazine, featuring LSRCA Lake Simcoe Science article on Sodium Chloride (winter salt). V. DEPUTATIONS There were no deputations for this meeting. VI. HEARINGS There were no hearings at this meeting. VII. PRESENTATIONS a) LSRCA Watershed Development Guidelines Manager, Planning, Regulations & Enforcement, Beverley Booth, provided the Board of Directors with an update on LSRCA's Watershed Development Guidelines' review, noting that the guidelines, originally prepared in 1984, have undergone 12 revisions over the years, and that the current guidelines do not reflect the current Ontario Regulation 179/06 or the Lake Simcoe Protection Act and Plan. Page 237 of 279 12.f) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -03-15 March 27, 2015 — Minutes Page 3of5 Ms. Booth went on to note that the Conservation Authorities Act (CAA), Section 28(1) provides conservation authorities the ability to make regulations dealing with environmental protection and natural hazards. However, the CAA takes precedent over any guideline implemented by a conservation authority. Ms. Booth explained that LSRCA believes in a planning first philosophy and encourages that all environmental matters be addressed under the Planning Act and the Environmental Assessment Act prior to submission of an application under Ontario Regulation 179/06. The guidelines address hazards such as floodplains, meander belts, wetlands, a buffer area adjacent to wetlands, slope erosion and watercourses. Applications must meet the following tests: control of flooding, erosion, dynamic beaches, pollution and the conservation of land. Ms. Booth outlined the main changes being proposed, namely in Chapter 5 - Floodplain; Chapter 6 - Shoreline Policies; and Chapter 8 - Wetlands, along with additional changes to Section 5.3.4 and Section 4.1. Additional details of the proposed changes can be found in Ms. Booth's presentation via the Zink below (Pages 12-16): http://www.lsrca.on.ca/pdf/board/guidelines-presentation.pdf. Ms. Booth explained that the final draft will be brought forward at the April 24, 2015 meeting of the Board of Directors with a recommended effective date of June 1, 2015. Ms. Booth also noted that a review of the guidelines is proposed on an ongoing basis with a proposed comprehensive review every five years. Moved by: D. Wheeler Seconded by: S. Strangway BOD -038-15 RESOLVED THAT the presentation by Manager, Planning, Regulations & Enforcement, Beverley Booth, regarding LSRCA's Watershed Development Guidelines' review be received and referred to Staff Report No. 13 -15 -BOD. CARRIED Staff Report No. 13 -15 -BOD regarding LSRCA's Watershed Development Guidelines' review was included in the agenda. Moved by: S. Macpherson Seconded by: J. Dolan BOD -039-15 RESOLVED THAT Staff Report No. 13 -15 -BOD regarding an update on LSRCA's Watershed Development Guidelines' Consultation be received for information. CARRIED VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION The Board identified Items 2 and 4 as items requiring separate discussion. IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: S. Harrison -McIntyre Seconded by: P. Molloy BOD -040-15 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. CARRIED Page 238 of 279 12.f) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -03-15 March 27, 2015 — Minutes Page 4 of 5 1. Correspondence BOD -041-15 RESOLVED THAT correspondence listed in the agenda as Item la) to c) be received for information. 3. Subwatershed Plans Implementation Report 2014 BOD -042-15 RESOLVED THAT Staff Report No. 15 -15 -BOD regarding the Lake Simcoe Subwatershed Plans Implementation Report (2014) be received for information. 5. Conservation Authority Moraine Coalition BOD -043-15 RESOLVED THAT Staff Report No. 17 -15 -BOD regarding an update on the activities of the Conservation Authorities Moraine Coalition be received for information. 6. 2015 Conservation Awards BOD -044-15 RESOLVED THAT Staff Report No. 18 -15 -BOD regarding the 2015 Conservation Awards be received; and FURTHER THAT staff recommendation to hold the Conservation Awards Ceremony on Thursday, October 15, 2015 be approved. X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. 2014 Reserves and Preliminary Unaudited Financial Statements General Manager, Corporate & Financial Services, Jocelyn Lee, referred to 2014 Preliminary Unaudited Financial Statements that were included in the agenda, noting that LSRCA's Auditors, BDO Canada, will bring their report to the Board of Directors at the April 24th meeting. Ms. Lee noted that recommendations for spending the year-end operational surplus of $404,072, which is the result of volume of activities and salary gapping, will be brought forward at the April Board of Directors' meeting. In response to a question from Councillor Molloy, Ms. Lee advised that the forgivable loan, of which $196,025 remains, is a result of LSRCA's office expansion in 2006, which eight partners contributed to including York Region with 10 year forgivable loan, the terms of which included being in good standing with taxes and legal liabilities. Ms. Lee noted that the loan will be fully repaid by the end of 2016. Moved by: A. Eek Seconded by: M. Molloy BOD -045-15 RESOLVED THAT Staff Report No. 14 -15 -BOD regarding LSRCA's 2014 Preliminary Unaudited Financial Statements be received; and FURTHER THAT the Appropriations to Reserve from operations as outlined in Schedule 5 of the 2014 Preliminary Unaudited Financial Statements be approved pending any changes brought forward in the 2014 Audited Financial Statements to be presented at the April 2015 Board of Directors' meeting. CARRIED Page 239 of 279 12.f) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -03-15 March 27, 2015 — Minutes Page 5 of 5 4. Approval of Durham Region Subwatershed Implementation Plan Subwatershed Implementation Specialist, Bill Thompson, advised Board members that LSRCA had been commissioned by Durham Region to develop two subwatershed plans within Durham Region (Beaver River and Pefferlaw River). This process was set to occur in four phases: (1) collection of baseline information to characterize the watershed; (2) preparation of subwatershed plans (characterization and recommendations); (3) preparation of implementation and monitoring plans; and (4) ongoing commitment to implementation of plan recommendations and review. Work set to be undertaken in Phases 1 and 2 were approved by the Board of Directors in April 2012. Mr. Thompson went on to note that the implementation plan included in the agenda is Phase 3, which focuses on the priorities identified in the plans. Moved by: P. Molloy Seconded by: S. Harrison -McIntyre BOD -046-15 RESOLVED THAT Staff Report No. 16 -15 -BOD regarding the Durham Region Subwatershed Implementation Plan (2015-2019) be received; and FURTHER THAT the Durham Region Subwatershed Implementation Plan (2015- 2019) be approved for release. CARRIED VIII. CLOSED SESSION There were no Closed Session items for this meeting. XII. OTHER BUSINESS Vice Chair Drew noted that a Special Meeting of the Board of Directors will be taking place today at 11:00 a.m. Vice Chair Drew noted that the April 24, 2015 meeting of the Board of Directors will be held @ 10:00 a.m. immediately following the Lakes Simcoe and Couchiching/Black River Source Protection Authority meeting @ 9:00 a.m. XIII. ADJOURNMENT Moved by: R. Simpson Seconded by: V. Hackson BOD -047-15 RESOLVED THAT the meeting be adjourned @ 11:00 a.m. CARRIED Regional Councillor/Deputy Mayor Bobbie Drew Michael Walters Vice Chair Chief Administrative Officer Page 240 of 279 17J) Minutes of Lake Siraaroe Region Conservation Author ty m... Lake Simcoe Region conservation authority SPECIAL MEETING OF THE BOARD OF DIRECTORS NO. BOD -04-15 — Friday, March 27, 2015 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: Regional Councillor/Deputy Mayor B. Drew, Vice Chair J. Dolan Councillor A. Eek Councillor K. Ferdinands Councillor P. Ferragine Mayor V. Hackson Councillor S. Harrison -McIntyre Councillor D. Kerwin Councillor S. Macpherson Councillor P. Molloy Deputy Mayor J. O'Donnell Mayor M. Quirk Councillor P. Silveira Councillor R. Simpson Councillor S. Strangway Deputy Mayor/Regional Councillor D. Wheeler Regrets: D. Bath Mayor G. Dawe, Chair Councillor S. Valiquette-Thompson LSRCA Staff Present: M. Walters, Chief Administrative Officer R. Baldwin, GM, Planning & Development R. Jarrett, GM, Communications & Education B. Kemp, GM, Conservation Lands J. Lee, GM, Corporate & Financial Services B. Longstaff, GM, Integrated Watershed Management T. Barnett, Coordinator, BOD/CAO, Project & Services B. Booth, Manager, Planning, Regulations & Enforcement A. Brown, Senior Environmental Regulations Analyst C. Burgess, Planning, Coordinator S. Jagminas, Communications Specialist M. Rosato, Communications Specialist B. Thompson, Subwatershed Implementation Specialist K. Yemm, Manager, Corporate Communications Guests: S. Agnew, AWARE S. Benjafield, Oro-Medonte L. Bowman, EcoJustice M.J. Brinkos, IDA K. Link, MPP Julia Munro's office A. McCammon, OHI E. McLean W. Melbourne, Metrus D. Merrill B. Meszaros, OSRTF T. Meszaros, OSRTF A. Mott D. Neeson, Councillor Ward 3, Town of Georgina P. Rothfels, Georgina P. Stevens V. Stevens A. Truyens, AWARE Simcoe T. Usher, Anthony User Planning Consultant L. Wells, Rescue Lake Simcoe Page 241 of 279 12.f) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Special Meeting of the Board of Directors' No. BOD -04-15 March 27, 2015 — Minutes Page 2of3 As Chair Dawe was absent, the meeting was chaired by Vice Chair Drew. 1. DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. I1. APPROVAL OF THE AGENDA Moved by: S. Macpherson Seconded by: J. O'Donnell BOD -048-15 III. DEPUTATIONS RESOLVED THAT the content of the Agenda for the March 27, 2015 Special Meeting of the LSRCA Board of Directors, No. 04 -15 -BOD be approved as presented. CARRIED Vice Chair Drew welcomed everyone to the meeting, noting that the purpose of this Special meeting is to hear deputations from interested parties with respect to LSRCA's Draft Watershed Development Guidelines. Vice Chair Drew explained that LSRCA has undertaken a comprehensive review of its Watershed Development Guidelines over the past 18 months, and that this review has incorporated a significant public engagement process, including two open public postings of the Draft Guidelines for 60 days each, and public open houses in the Towns of Innisfil and East Gwillimbury. Notice of the draft guidelines has been circulated to all watershed municipalities, relevant provincial ministries and known interest groups, and today we are holding this Special Meeting of the Board of Directors. Vice Chair Drew advised that nine deputations had registered and that each would be afforded 10 minutes to speak in accordance with LSRCA By -Laws. Each delegate had provided written comments, which were included in the meeting's agenda package. Deputations were heard from the following eight individuals. One registered delegate was not in attendance: (i) Ms. Laura Bowman representing South Lake Simcoe Naturalists; (ii) Mr. Jack Gibbons representing North Gwillimbury Forest Alliance; (iii) Mr. Sandy Agnew representing AWARE Simcoe; (iv) Ms. Linda Wells representing Rescue Lake Simcoe Coalition; (v) Ms. Beth Meszaros speaking on behalf of Carmela Marshall representing Ontario Soil Regulation Task Force (OSRTF) and Lakeridge Citizens for Clean Water (LCCW); (vi) Mr. Andrew McCammon representing The Ontario Headwaters Institute; (vii) Mr. Peter Stevens, resident of Georgina; and (viii) Councillor Dave Neeson, representing residents of Ward 3 in Georgina The deputations thanked staff and were grateful for the opportunity to speak on behalf of their respective organizations. All of the deputations were in support of the proposed changes to LSRCA's Watershed Development Guidelines, and some had additional recommendations, which will be taken into consideration by LSRCA staff members. The delegates encouraged the Board of Directors to approve the proposed changes. Page 242 of 279 12.f) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority Special Meeting of the Board of Directors' No. BOD -04-15 March 27, 2015 — Minutes Page 3 of 3 Moved by: R. Simpson Seconded by: A. Eek BOD -049-15 RESOLVED THAT the deputations from the nine individuals or groups who registered for deputations be received for information; and FURTHER THAT the deputations be referred to staff for consideration. CARRIED IV. ADJOURNMENT Moved by: V. Hackson Seconded by: M. Quirk BOD -050-15 RESOLVED THAT the meeting be adjourned @ 11:55 a.m. CARRIED rie94-6_,Lt‘ WieZeria-- Regional Councillor/Deputy Mayor Bobbie Drew Michael Walters Vice Chair Chief Administrative Officer Page 243 of 279 12.g) Correspondence dated April 14, 2015 from Philip Davies... Lake Simcoe Region conservation authority April 14, 2015 Mr. Jerry Ball Director, Transportation & Environmental Services Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2E0 Dear Mr. Ball: Re: Funding for stormwater management projects through the LSRCA's Oro-Medonte Best Management Practices - Phase 2 Project A Watershed for Life RECPTVE APR 2 4 201i L!_i_RO-IVEDONTE TOWNSHIP Thank you for the Township of Oro-Medonte's continued commitment to protecting and cleaning up Lake Simcoe. To help further your efforts, I am pleased to include cheques in the total amount of $20,500.00 which has been provided through partnership funding toward the environmental enhancement components of the following projects: Project LEAP File No. Total project cost Funded Amount through Oro-Medonte BMPs-Phase 2 (LSGBCUF) $ Shanty Bay LID Engineered Design Simcoe 2015-014 $15,000.00 $ 7,500.00 Guthrie Stormwater Pond Retrofit / LID design at Melville Court / Line 5 North Simcoe 2015-016 $31,000.00 $13,000.00 The funding provided by LSRCA has been made available through our partnerships and support through several programs, including the LSRCA's Landowner Environmental Assistance Program (LEAP), and Environment Canada's Lake Simcoe South-eastern Georgian Bay Clean -Up Fund (LSGBCUF). The innovative stormwater management projects that you are undertaking will contribute to the ongoing effort to improve water quality and aquatic habitat. We look forward to working with the Township of Oro-Medonte to complete these important projects. We will be in touch during the implementation phase to obtain updates, and collect information as we are required to report back to our funding partners. Please contact me or Andrea Gynan if you have any questions regarding the completion of these projects. Sincerely, Philip Davies Manager, Forestry and Stewardship PD:wcb c. M. Walters, Chief Administrative Officer, LSRCA B. Kemp, General Manager -Conservation Lands, LSRCA A. Gynan, Stewardship Technician, Project Lead, LSRCA C. Sharp, Watershed Coordinator, LSRCA M. Jakob', Operations Technologist, Township of Oro-Medonte; mjakobl@oro-medonte.ca 120 Bayview Parkway, Box 282 Tel: 905.895.1281 1.800.465.0437 JI Web: www.LSRCA.on.ca Newmarket, Ontario L3Y 4X1 Fax: 905.853.5881 Page a/8t 71fo@LSRCA.on.ca Proud winner of the International Thiess Riverprize Member of Conservation Ontario 12.h) Correspondence dated April 9, 2015 from Yasir Naqvi, M... Ministry of Community Safety Ministere de la Semite communautaire and Correctional Services et des Services correctionnels Office of the Minister Bureau du ministre 25 Grosvenor Street 18'" Floor Toronto ON M7A 1Y6 Tel: 416-325-0408 Fax: 416-325-6067 APR 0 9 2015 His Worship H.S. Hughes Mayor Township of Oro-Medonte 148 Line 7 South PO Box 100 Oro Medonte ON LOL 2X0 Dear Mayor Hughes: 25, rue Grosvenor 18e etage Toronto ON M7A 1Y6 Tel.: 416-325-0408 Telec.: 416-325-6067 R.ECFIVED APR 2 n 1 ORO-MEDONTE -' _OWNSH!P MC -2014-5189 Thank you for your letter of November 17, 2014, advising of Council's resolution regarding the new Ontario Provincial Police (OPP) billing model. As I indicated at the Association of Municipalities of Ontario Annual Conference, examining the sustainability of policing is a priority for my ministry. I look forward to working on the Future of Policing Project with our partners on next steps. The Provincial Local Finance Division of the Ministry of Finance is currently receiving input regarding Provincial Land Tax Reform. You may wish to forward your suggestions directly to the Provincial Local Finance Division, Ministry of Finance, at 777 Bay Street, 10th Floor, Toronto, Ontario, M5G 2C8, or via e-mail at pltreformoffice@a ontario.ca. The cost of OPP services compares very favourably to those of other municipal police services in the province and will continue to do so in 2015 and beyond. As Minister of Community Safety and Correctional Services, I can assure you that my ministry and the OPP will continue to work diligently with municipal stakeholders to ensure effective, efficient and sustainable police service delivery in Ontario. Thank you again for your letter. Sincerely, Yasir Naqvi Minister Page 245 of 279 12.h) Correspondence dated April 9, 2015 from Township of November 17, 2014 The Honourable Yasir Naqvi, Ministry of Community Safety and Correctional Services 18th Floor, George Drew Building 25 Grosvenor Street Toronto, Ontario M7A 1Y6 Proud Heritage, Exciting Future Re: Resolution #238-2014, OPP Billing in Unorganized Townships Dear Minister Naqvi: The Council of the Township of Oro-Medonte at its meeting on November 12, 2014 passed the following motion regarding the above -noted matter: "Be it resolved, 1. That the correspondence dated September 22, 2014 from the Municipality of Killarney and the correspondence dated October 22, 2014 from the Town of Bancroft, re: Resolution #238-2014, OPP Billing in Unorganized Townships be received. 2. That the Council of the Township of Oro-Medonte endorses the resolution passed by the Municipality of Killamey and respectfully requests that the Province implement a billing method for policing costs for properties in unorganized townships so that they may contribute their fair share. 3. And That The Honourable Yasir Naqvi, Minister of Community Safety and Correctional Services; The Honourable Charles Sousa, Minister of Finance; Garfield Dunlop, MPP, Simcoe North; Pat Vanini, Executive Director, Association of Municipalities of Ontario; Town of Bancroft and the Municipality of Killamey be advised of Council's decision under the Mayor's signature." We respectfully request your consideration of Council's resolution of this matter and thank you in advance for your time. Sincerely, /11 ayor H.S. ughes cc: The Honourable Charles_ Garfield Dunlop l Pat Vanini, Executive Director, Associa Town of Bancroft, Hazel, CAO/Clerk Municipality of Killarney, Candy Beauvais, Cie Members of Council 148 Line 7 South, Box 100 P: (705) 487-2171 Oro, Ontario LOL 2X0 F: (705) 487-0133 www or8a>e,Alg?7a 12.i) Correspondence dated April 13, 2015 from Rick Barnum, Ontario Police Provincial provincial Police de ('Ontario April 13, 2015 Communications and Technology Services Bureau Bureau de gestion de communication et technologle Lincoln M. Alexander Building 777 Memorial Ave. Orillia ON L3V 7V3 Telephoneffelephone: Facslmilelrrlecopieur. File Number/Reference: Edifice Lincoln M. Alexander 777, avenue Memorial Orilla ON L3V 7V3 (705) 329-6177 (705) 329-6176 GOV 3760 00 Dear Mayor / Reeve, On July 7t', 2014 the Ontario Provincial Police (OPP) introduced Citizen Self Reporting (CSR), an intemet-based reporting system, as an alternate means of reporting non -emergency incidents to police from the traditional phone call to a Communications Centre. Utilizing this system is completely optional and has been introduced as a simple and convenient method to use a computer or mobile device to report specific incidents that are not deemed to be an emergency, or where there are no suspects or no injuries involved. Since the program was implemented, the OPP has received hundreds of online reports from citizens across Ontario. With this information, police have been able to use these online reports to make linkages to property crime investigations, some of which have led to the arrest and charging of suspect(s). The OPP is constantly looking for ways to improve efficiencies and increase public safety and we are confident that online reporting has greater potential moving forward now that citizens can report non -emergency incidents anywhere, anytime. The OPP are collaborating with our municipal partners to promote and support Citizen Self Reporting throughout the province. Citizen Self Reporting will be instrumental in allowing members of the public to report less serious occurrences on their own time. As members of the public engage the Citizen Self Reporting system more frequently, it will permit valuable front line resources to be focused on more serious crimes and community based projects. Municipalities can assist in supporting this system by posting the enclosed web information on your municipal website. The following link will take you directly to the CSR website: http://www.opp.ca/reporting/ Community safety and well-being in Ontario is everyone's responsibility. Your ongoing support will make a difference. Yours truly, R.W. (Rick) Barnum, Chief Superintendent Bureau Commander Communications and Technology Services Bureau Ontario Provincial Police Page 247 of 279 12.i) Correspondence dated April 13, 2015 from Rick Barnum, ... The Ontario Provincial Police (OPP) is improving its capacity for emergency response and enhancing the safety for an important segment of the communities it serves. Beginning Wednesday, April 15, the OPP will be equipped to receive emergency calls for service via Text with 911 (T9-1-1) from people who are deaf, hard of hearing, or speech impaired (DHHSI) and for which the OPP is the Primary Public Safety Answering Point (P- PSAP). T9-1-1 enables emergency communication with OPP 9-1-1 call takers via text message (or SMS). In order to use T9-1-1, members of the DHHSI community must register their cell phones with their wireless carrier in advance. Some older model phones may not be compatible. Those who have more than one cell phone will need to register each phone individually. The T9-1-1 service is not intended for use by the general public. An Information Card is available on the OPP website at this address (http://www.opp.ca/ecros/index.php?id=620) and via several OPP-serviced jurisdictions. More information is also available through the Canadian Wireless Telecommunication Association at www.cwta.ca. QUOTES "The OPP is committed to increasing accessibility for persons with disabilities, and has made extensive network upgrades to be able to offer Text with 9-1-1 service in the communities we serve." -- Commissioner J.V.N. (Vince) HAWKES "Preparing to offer Text with 9-1-1 was complex and involved months of collaboration with our service provider and the communities. The OPP appreciates the patience of many stakeholders while we implemented the necessary changes to provide this important and innovative service." — Chief Superintendent Rick BARNUM, Commander — OPP Communications and Technology Services Bureau Page 248 of 279 12.i) Correspondence dated April 13, 2015 from Rick Barnum, ... The Ontario Provincial Police is pleased to offer Citizen Self Reporting, an alternative reporting option that allows the public to report specific crimes to police via the Internet, anywhere, anytime. The OPP's Citizens Self Reporting system allows members of the public to use a computer or mobile device to report an incident without requiring an officer to attend the scene. Citizen Self Reporting is simple and convenient and can be used when reporting incidents that do not involve injury or a suspect, or a crime that is not an emergency. The use of this new system is completely optional. Police will still attend a call for service if desired. Visit the website yourself to check it out: http://www.opp.ca/reporting/ Page 249 of 279 Ministry of Community Safety and Correctional Services Office of the Fire Marshal and Emergency Management 2284 Nursery Road Midhurst ON LOL 1X0 Tel: 1-800-565-1842 Fax: (705) 725-7259 April 30, 2015 Mayor Harry Hughes Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2E0 12.j) Correspondence dated April 30, 2015 from Pierre YeIIe,... Ministere de la Securite communautaire et des Services correctionnels Bureau du commissaire des incendies et de la gestion des situations d'urgence 2284, chemin Nursery Midhurst ON LOL 1X0 Tel: 1-800-565-1842 Telec: (705) 725-7259 Sent via e-mail: harry.hughes@oro-medonte.ca Dear Mayor in Council: Ontario The Office of the Fire Marshal and Emergency Management (OFMEM) previously sent letters to your Mayor in Council on February 12, 2014, June 17, 2014, and December 17, 2014 respectively informing your municipality of the legislative requirements pertaining to vulnerable occupancies. This letter is to inform you that your municipality has achieved compliance based on the information you have inputted into the OFMEM Vulnerable Occupancy Registry acknowledging that the following has occurred: 1. The annual mandatory fire drill required by O. Reg. 364/13 was approved and observed by your fire department in accordance with FM Directive 2014-002; 2. The fire safety inspection as required by O. Reg. 364/13 was conducted using the "Annual Inspection Checklist for Care Occupancies, Care and Treatment Occupancies and Retirement Homes" in accordance with FM Directive 2014-002; and 3. The required information detailed in O. Reg. 364/13 was inputted into the OFMEM Vulnerable Occupancy Registry in accordance with FM Directive 2014-001. Effective January 1, 2014, Ontario became the first province to enact a series of regulatory changes intended to improve fire safety in vulnerable occupancies. A number of regulatory changes were enacted that impose requirements on municipalities and Chief Fire Officials. I would like to outline what this means for municipalities like yours: • Three years to complete mandatory training for all Chief Fire Officials responsible for approving facility fire safety plans (New deadline is January 1, 2017); • Observation of annual fire drills based on approved scenario (New and in effect as of January 1, 2014; first fire drill to be completed by December 31, 2014); • Annual fire safety inspections conducted by the Chief Fire Official, based on a standardized checklist (New and in effect as of January 1, 2014; first inspection to be completed by December 31, 2014); 1 Page 250 of 279 12.j) Correspondence dated April 30, 2015 from Pierre Yelle,... • Registry of Vulnerable Occupancies (New and in effect as of January 1, 2014; entering information about facilities to be completed by December 31, 2014). Facility owners and operators are responsible in all municipalities to ensure their buildings are in full compliance with the changes to Ontario fire safety regulations. It is the responsibility of municipalities and Chief Fire Officials to ensure they are in full compliance with the new Regulations and Fire Marshal Directives. • Directive 2014-001 - Registry of Vulnerable Occupancies, and • Directive 2014-002 Vulnerable Occupancies — Fire Drill Scenarios, Fire Drill Observations, Fire Safety Inspections. The OFMEM has commenced a monitoring program as of January 01, 2015 to confirm and validate the status of compliance of municipalities and Chief Fire Officials with the new Regulations and Fire Marshal Directives. The OFMEM monitoring program has determined that as of April 11, 2014, your municipality has achieved annual compliance with the above -referenced Regulations and Fire Marshal Directives. If you have any questions regarding the monitoring process, they can be directed to me via email at Pierre.Yelle c@ontario.ca or by telephone at (705) 725-1825. We all have a continuous legislative responsibility to ensure the public fire safety of seniors and vulnerable Ontarians. Sincerely, Pierre Yelle Assistant Deputy Fire Marshal Field and Advisory Services c: Jim Jessop, Director, Field and Advisory Services / Deputy Fire Marshal, OFMEM Al Suleman, Director, Prevention and Risk Management, OFMEM Doug Irwin, Director of Corporate Services/Clerk, Sent via e-mail: dirwin@oro-medonte.ca 2 Page 251 of 279 12.k) Correspondence dated April 29, 2015 from Ontario Munic... Ontario Municipal Board Commission des affaires municipales de ('Ontario ISSUE DATE: April 29, 2015 115% IIMEM .43122131 immri► Ontario CASE NO(S). PL141100 PROCEEDING COMMENCED UNDER subsection 53(19) of the Planning Act, R.S.O. 1990, c. P.13, as amended Applicant and Appellant: Subject: Property Address/Description: Municipality: Municipal File No.: OMB Case No.: OMB File No.: Kimbel Management Ltd. Consent 1281 Line 4 South Township of Oro-Medonte 2014-B-19 PL 1.41100 PL141100 PROCEEDING COMMENCED UNDER subsection 45(12) of the Planning Act, R.S.O. 1990, c. P.13, as amended Applicant and Appellant: Subject: Variance from By-law No.: Property Address/Description: Municipality: Municipal File No.: OMB Case No.: OMB File No.: Heard: APPEARANCES: Parties Kimbel Management Ltd. Township of Oro-Medonte Christopher Schroeter Kimbel Management Ltd. Minor Variance 97-95 1281 Line 4 South Township of Oro-Medonte 2014-A-25 PL141100 PL141101 March 10, 2015 in Oro-Medonte, Ontario Counsel D. S. White J. E. Johnson A. Anderson of MM 01 1015 ORO-MEDONTE TOWNSHIP Page 252 of 279 12.k) Correspondence dated April 29, 2015 from Ontario Munic... 2 PL141100 MEMORANDUM OF ORAL DECISION DELIVERED BY W. R. WINNICKI AND SYLVIA SUTHERLAND ON MARCH 10, 2015 AND ORDER OF THE BOARD INTRODUCTION [1] Kimbel Management Ltd. ("Applicant/Appellant") had sought a consent to sever a new lot with respect to the lands known municipally known as 1281 Line 4 South ("Subject Lands") in the Township of Oro-Medonte ("Township") and concurrently sought two minor variances to reduce the minimum lot frontage from 30.0 m to 10.6 m and reduce the minimum rear yard setback from 7.0 m to 5.0 m. Both applications were denied by the Township's Committee of Adjustment and the Applicant/Appellant appealed to the Ontario Municipal. Board ("Board"). [2] Shortly before the Board's scheduled hearing the parties were able to come to an agreement with regard to this matter and requested the Board, subject to receiving a fully executed Minutes of Settlement ("MOS") consistent with a draft document filed with the Board as Exhibit 7, to dismiss the minor variance appeals and approve a modified consent application to sever a portion of the Subject Lands for purposes of such severed portion being transferred to the immediately adjoining property. [3] In support of such modified consent application, Counsel for the Applicant/Appellant call on Darren Vella, a professional planner, to provide expert opinions regarding this matter before the Board. [4] Mr. Vella described the Subject Lands, particularly referencing the 0.14 hectare ("ha") portion for which a severance is being sought, so as to allow the Applicant/Appellant to transfer this portion to the immediate adjoining property. No new lot would be created. In that context, Mr. Vella advised the Board that this proposal was recently reviewed by the Lake Simcoe Region Conservation Authority who advised that it had no objection (Exhibit 5). In summing up his evidence, Mr. Vella expressed his opinion that the requested modified consent application represented good planning; was in keeping with the Township's Official Plan policies and zoning by-law provisions and was consistent with the Provincial Policy Statement. Page 253 of 279 12.k) Correspondence dated April 29, 2015 from Ontario Munic... 3 PL141100 DECISION AND ORDER [5] The Board, having heard the uncontested evidence of Mr. Vella, dismisses the minor variance appeal and allows the appeal of the modified consent application as specifically described in the MOS set out in Attachment 1 to this Order. The Board furthermore notes that the approval of this consent is subject to compliance with all six provisions listed in "SCHEDULE B" of such agreement. 'W. R. Winnicki" W. R. WINNICKI MEMBER "Sylvia Sutherland" SYLVIA SUTHERLAND MEMBER If there is an attachment referred to in this document, please visit www.elto.gov.on.ca to view the attachment in PDF format. Ontario Municipal Board A constituent tribunal of Environment and Land Tribunals Ontario Website: www.elto.gov.on.ca Telephone: 416-212-6349 Toll Free: 1-866-448-2248 Page 254 of 279 12.k) Correspondence dated April 29, 2015 from Ontario Munic... ATTACHMENT "1" PL141100 PL141181 ONTARIO MUNICIPAL BOARD IN THE MATTER OF subsection 53(19) of the Planning Act, R.S.O. 1990, c. P.13, as amended, Applicant and Appellant: Subject: Property Address/Description: Municipality: Municipal File No.: OMB Case No.: OMB File No.; IN THE MATTER OF subsection 45(12) amended, Applicant and Appellant: Subject: Variance from By-law No.: Property Address/Description: Municipality: Municipal File No.: OMB Case No.: OMB File No.: BETWEEN: Kimbel Management Ltd. Consent 1281 Line 4 South Township of Oro-Medonte 2014-B-19 PL141100 PL141100 of the Planning Act, R.S.O. 1990, c. P.13, as Kimbel Management Ltd. Minor Variance 97-95, as amended 1281 Line 4 South Township of Oro-Medonte 2014-A-25 PL141100 PL141101 MINUTES OF SETTLEMENT THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (hereinafter referred to as the `Township") - and — KIMBEL MANAGEMENT LTD. (hereinafter referred to as the "Kimber) - and — JOSEPH CLAYTON BUBEL (hereinafter referred to as the "Owner") - and - Page 255 of 279 12.k) Correspondence dated April 29, 2015 from Ontario Munic...: j". CHRISTOPHER SCHROETER (hereinafter referred to as "Schroeter") (collectively the "Parties") WHEREAS Kimbel made applications to the Township for a consent and two minor variances (the "applications") to permit the creation of an additional residential lot on the property located at 1281 Line 4 South in the Township of Oro-Medonte (the "subject lands") on behalf of the Owner; AND WHEREAS Kimbel and the Owner will be referred to jointly as the Applicant; AND WHEREAS the Township refused the applications on August 21, 2014; AND WHEREAS Kimbel filed a Notice of Appeal with the Ontario Municipal Board (the "Board") with respect to the applications on September 8, 2014; AND WHEREAS Schroeter is the landowner to the immediate east and north of the subject lands, municipally known as 49 Windfield Drive (the "Schroeter property") and provided written comments to the Township in opposition to the applications; AND WHEREAS the Parties have agreed to settle all issues between them in this Board proceeding by supporting the approval of a modified application for consent, which will result in the addition of the severed lands to the Schroeter property, as set out in this agreement; NOW THEREFORE THE PARTIES AGREE AS FOLLOWS: 1. The Parties will jointly request to the Board that Schroeter be given Party status in this proceeding. 2. The Parties will jointly request that the Board dismiss the minor variance appeals. 3. The Parties will jointly request that the Board allow the appeal of the application for consent, in part, and approve the modified consent attached hereto as Schedule "A" to these Minutes of Settlement (the "modified consent"). The modified consent will sever 0.15 hectares (the "severed lands") from the subject lands, and be added to the adjacent lands owned by Schroeter. This will result in an increase in the Schroeter property from 1.16 hectares to 1.31 hectares. 4. The Parties will jointly request that the Board impose the conditions attached hereto as Schedule "B" to these Minutes of Settlement. 2 Page 256 of 279 12.k) Correspondence dated April 29, 2015 from Ontario Munic...- 5. Subject to the Board's approval of the modified consent, the Applicant will bear all costs of effecting the approval and transfer of the severed lands to Schroeter, including but not limited to fulfilling all of the conditions of consent, financial or otherwise, and attached hereto as Schedule "B," and removal or relocation of any structures or utilities, if required. 6. Subject to the Board's approval of the modified consent, and a Certificate of Consent being issued by the Township, the Owner will convey to Schroeter a clear and unencumbered title to the severed lands in exchange for the sum of $460,000.00. 7. Schroeter agrees to take title to the severed lands in the identical form as title is held on the Schroeter property (the adjacent lands). 8. Except as otherwise provided above with respect to the costs of the purchase, the Parties shall bear their own costs with respect to the appeals and no party shall seek or request an Order from the Board for costs against another party. 9. These Minutes of Settlement are binding upon the parties hereto and their respective successors and assigns. 12. These Minutes of Settlement comprise the whole of the understanding between the parties and are not subject to or in addition to any representations, warranties or agreements, whether written, oral or implied. 13. These Minutes of Settlement may be executed in counterparts and may be delivered to the other parties by personal delivery, electronic transmission or facsimile transmission. IN WITNESS WHEREOF the parties hereto have executed these Minutes of Settlement. THE PARTIES HAVE SIGNED THIS AGREEMENT ON THE DATES SET OUT BELOW: DATE: t -iA R.cc-{ t t ,2-0 i5 THE CORPORATION OF TOWNSHIP OF ORO-MEDONTE Per: Harry Hughes, ayor Page 257 of 279 12.k) Correspondence dated April 29, 2015 from Ontario Munic...:; DAiE `. i‘lA Rc W 11,2-015 i• Per: J. Do glas 1 m, [rector Corporate Services/Clerk DATE: March 9, 2095 DATE: March 9, 2015 DATE: March 9, 2015 KIMBEL MANAGEMENT LTD. y its solicitor Devry Smith Frank LLP Per David White JOSEPH CLAYTON BUBEL y his solicitor Devry Smith Frank LLP Per: David White CHRISTOPHER SCHROETER By his solicitor Barriston LLP Per. Aynsley Anderson Page 258 of 279 4 12.k) Correspondence dated April 29, 2015 from Ontario Munic... EXISTING RESIDENTIAL VACANT LANDS VACANT LANDS EXISTING RESIDENTIAL HIr1OS 3Nn Hit ___.--1---- FELD DRIVE WEST .............. ,.- Jr -'t 4' k k • F 3: .k A- A- k A k A k k . ' A. ..!-4'. :;. '•• ,;: SEVERED PARCEL (B) ...2.20124 .0 \' RETAINED LANDS PARCEL (A) 007 eri,(0.67 ft.) BOUNDARY ADJUSTMENT ADJUSTMENT TOWNSHIP OF ORO-MEDONTE A• RECEIVING LANDS PARCEL (C) ----- EXISTING RESIDENTIAL EXISTING RESIDENTIAL 4 SUBJECT LANDS FKEY MAP, 1 BOUNDARY ADJUSTMENT SCHEDULE LOT 28, CONCESSION 5 1281 4TH LINE SOUTH TOVVNSFIIP OF ORO-MEDONTE COUNTY OF SIMCOE 2015 SUBJECT LANDS pr.o RETANED LANDS 0271.0..4 SEVERED LANDS 1.2,333 RECEIVING LANDS 0 INNOVATIVE FLAMM'S., !SOLUTIONS ••••...•••••• • • Loo e•••••••••333 rsp N.33331031, we WM. r.L UY01111.214 MAR WO WILTS 411.011.001,13/ 0.111V JAI Page 259 of 279 12.k) Correspondence dated April 29, 2015 from Ontario Munic... 1 C SCFIEDULE "B" 1. That one copy of a Registered Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That the applicant's solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 4. That the provisions of Subsection 3 or 5 of Section 50 of the Planning Act apply to any subsequent conveyance or transaction involving the parcel of land subject of this consent; 5. That the deeds be stamped utilizing Form 4, Section 53(42) of the Planning Act R.S.O. 1990, if it is the intent to merge the properties; and 6. Approval shall lapse where the conditions have not been fulfilled within one year of being imposed and/or two years from the date of the certificate if the transaction has not been finalized. Page 260 of 279 12.1CorrespHondence dated May 1, 2015 from TEACHERS OF ENGLISH ASA SECOND LANGUAGE ASSOCIATION OF ONTARIO Ontario CONNECTION• COMMUNITY• EMPOWERMENT May 1,2015 His Worship Mayor Harry Hughes Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2E0 Your Worship, E ----F 1 VE D L OMAY 0 6 2015 RO-MEDONTE TOWNSHIP _- ShetilatNicholas,. 27 Toronto, Ontario M58 1L2 T 416-593-4243 F 4i6-593-0164 TF 1-800-327-4827 administration @teslontario.org www.teslontario.org We thank you and your community for taking part in our Ontario -wide initiative to raise the awareness of the importance of English language learning opportunities for newcomers to Canada by declaring English as a Second Language (ESL) Week in the Fall of 2014 during the week in which our annual conference took place. I am writing on behalf of TESL Ontario (Teachers of English as a Second Language) to invite you to again take part in our province -wide initiative to recognize Ontario's ESL community and declare the week of November 8 - 14, 2015 as "English as a Second Language Week". Given the ever growing diversity of the population of Ontario, we hope you will continue to support our efforts and grant us this request. In 2014, 55 municipalities declared ESL Week and we anticipate that this number will continue to grow, helping the ESL community to celebrate and expand its development. For 42 years, TESL Ontario has held its Annual Conference to provide professional development for educators, administrators, students and volunteers who make it possible for immigrants, refugees, citizens, and visitors to learn the English language. This year, our conference "Expanding Horizons - Drawing on Experience and Knowledge"wiil be held November 12 & 13, 2015 and we would be honoured if representatives of your Council could participate. If you are interested in participating please contact Kevin Gamble, Office Coordinator, at administration@teslontario.org for further details. Last year's TESL Ontario Conference attracted more than 800 attendees. Our members travel from across the province and beyond to attend workshops, research symposia, a technology fair and publishers' displays. For many of us, this annual journey to Toronto marks a time when we can share our experiences, expand our skills, and reaffirm the positive contribution that our province makes to diversity. Through a set of criteria developed to ensure measurable qualifications among ESL professionals, TESL Ontario demands the best of qualifications from our members, as well as the best of training from the. TESL training programs accredited by TESL Ontario. As a result, we offer the finest in second language education to our students, who are capable of contributing a wealth of knowledge and experience to Ontario communities. Attached, please find our suggested wording of the proclamation. If you have any suggestions or comments as to the content of this document, please contact our Executive Director, Renate Tilson, at 416-593-4243 ext. 203. Thank you for your consideration, Sincerely, Sheila Nicholas, Chair Page 261 of 279 13.a) Correspondence dated April 19, 2015 from Wendy Desjard... From: Wendy Desjardins Sent: Sunday, April 19, 2015 10:35 PM To: Fax Repository Subject: Pins for Pan Am Games I will be working for the Pan Am Games this summer down at the Main Press Ops Center at the Toronto Exhibition. I am hoping that I can get some pins from your township to trade and hand out to people from all over Canada and the world. Thank you so much, I look forward to hearing from you soon. Thanks Wendy Desjardin Barrie area Sent from Windows Mail Page 262 of 279 13.b) Correspondence dated April 30, 2015 from David Coulter... David Coulter '?� April 2015 Mayor H.S. Hughes Township of Oro-Medonte 148 7th Line South, Oro-Medonte, ON, LOL 2E0 By-law 2012-167 - Noise By-law Your Worship, � 'FD Alf {b 2O1 ___ i I respectfully request consideration for an amendment of the subject by-law at your next Council meeting on 13 May 2015. I would ask that Oro-Medonte adopt a similar posture that other cities, townships, and municipalities have taken with respect to vehicle noise emissions. I will cite, for example, the City of Guelph's Noise Control by-law, by-law Number (2000)-16366 which states: "No person shall operate a motorcycle on any highway if the motorcycle fails to meet the noise limitation criteria as set out in the Society of Automotive Engineers test procedure SAEJ2825." and "No person shall refuse to provide a motorcycle owned and/or operated by that person to an officer duly authorized to enforce the provisions of this by-law." Having a by-law such as this would enable by by-law enforcement officers to administer a standardized test to verify if a vehicle emitting noise above prescribed levels based on a citizen complaint, rather than having to have an officer witness the suspected vehicle while "in the act" of making an unacceptable noise emission. In the end, this would benefit all citizens of Oro-Medonte, to realize satisfactory outcomes to complaints of vehicle noise in a timely fashion. More importantly, this would allow a complainant to remain anonymous as by-law enforcement officers would be able to collect evidence on their own and secure a conviction - a complainant would, in this instance would not likely need to go to court. Although the City of Guelph's by-law addresses noise emitted by motorcycles, I believe Oro-Medonte should adopt a policy that addresses noise emitted by passenger vehicles and trucks. In recent months I have made noise complaints regarding pick-up trucks that have deliberately modified exhausts to make noise at wholly unacceptable levels. These complaints were made under OPP report numbers CP15000199 and OP15111081. It was explained to me, by Officer Daunt of the Barrie OPP, that the Page 263 of 279 13.b) Correspondence dated April 30, 2015 from David Coulter... difficulty in obtaining a conviction was the requirement of an officer to witness the vehicle in the act of making an unacceptable noise. This results in a significant delays in achieving a satisfactory outcomes for complainants. I respectfully suggest the following be adopted in Oro-Medonte's Noise by-law: "No person shall operate a passenger vehicle on any highway if the passenger vehicle fails to meet the noise limitation criteria as set out in the Society of Automotive Engineers test procedure SAE "(to be determined by Oro-Medonte township)" I suggest that SAE J986 would be an appropriate standard. and "No person shall refuse to provide a passenger vehicle owned and/or operated by that person to an officer duly authorized to enforce the provisions of this by-law." I alsopropose that there be significant and progressively increasing penalties for offenders on summary conviction - a $200.00 fine is not a significant deterrent for the owner of a very expensive truck with thousands of dollars in modifications. In summary, I simply wish to suggest that there is a need for our noise control by-law to address vehicle noise levels, from privately owned motor vehicles, and a means for speedy resolution to complaints. believe changing our by-law in this manner will enable by-law enforcement officers to keep Oro- Medonte a pleasant place to live. In trust, David Coult Page 264 of 279 13.c) Correspondence dated April 14, 2015 from Kevin Lehman,... fl. 1 `�o dation i April 14, 2015 Mayor Harry Hughes Township of Oro-Medonte 148 Line 7 South Oro-Medonte, Ontario LOL 2E0 Dear Mayor, APR 21 1015 NSHp On May 20, 2015, MPP Garfield Dunlop is co -hosting, with O.P.P. Detective Constable Dawn Lefevre, a fundraiser reception for the OPP Youth Foundation. The reception is being held at The Midland Cultural Centre at 333 King Street in Midland. Enclosed is an information sheet with particulars of the event. Please consider purchasing a ticket and attending this event. Please also give some thought to providing an item representing your city or township for the silent auction portion of our event. Aside from being a fundraiser, the event is also intended to raise awareness of the foundation and the volunteer work that is being done to promote the future of the youth of Ontario. We at the OPP Youth Foundation would appreciate a good showing of local elected officials and active participation in the silent auction! Your support of the Foundation will be much appreciated by the Board members and volunteers working to provide a "hand up" to youth facing challenges. Thank you in advance, J. Kevin Lehman Administrator (volunteer) all about the kids. Your support today helps shape their tomorro 777 Memorial Avenue, Orillia ON L3V 7V3 Telephone: (705) 330-2383 www.oppyouthfoundation.ca Page 265 of 279 13.c) Correspondence dated April 14, 2015 from Kevin Lehman,... Simcoe North MPP GARFIELD DUNLOP and OPP Detective Constable DAWN LEFEVRE co -host, on behalf of the OPP Youth Foundation IT'S ALL ABOUT THEKIDS! Join us today to help shape their tomorrow. MAY 20, 2015 6:00 PM TO 8:30 PM Midland Cultural Centre 333 King Street Midland, Ontario SILENT AUCTION / GUEST SPEAKERS GREAT FOOD / MUSIC BY LOCAL TALENT Join us to support the OPP Youth Foundation and help to continue their work in youth development, post -secondary bursaries and province -wide summer camp experiences, all to help youth in need of assistance to meet their potential. TICKETS $1OOOO SEND PAYMENT TO: OPP 'youth 'Foundation 777 Memorial Avenue Ora& Ontario L3V 7'x`3 For more information, or to pay by credit card, phone Kevin Lehman, OPPYF Administrator at 705-330-2383 Page 266 of 279 itE AFRICAN ME MODIST EMSCORL CIRMCK (WOW) LAGLISE OMANjS i,PiSCOPAL D'ORO eneei,-euted o NZILte0 4.Cte .7"! tk, ZOO Lr, .1Seik in.. this therch Ott last vestige .olono..th• o1Oest*rienn,Cenisdien seikomots in Ripper " ism Orts fotieei members of the 1..nynlist tinm the:S•eitir.! .,of 1812 ,e-sioMiShed the onty Mock cornrionity somessrd tgoetentiteos. Free .111seeks from the oosShesn tiniteet.•• 'Swot Mier Assititiaimil6e,sted the heart .6e 0.„,,,to.tokk. tmd.miMerabio'ittiesn; the.,e,c,mmonisy kisarited ogninsi Sett Ameeican it inISay. This •,cheieh. S • • testiossens s,,4SOhistsisis ei.A nes en,s 1,141 o C., • d'-; te.the TtL ,• : ea, Chitral, it has been -closed to the public and its surNat as a National Historical Site is at risk. We have 5:30 pm or 7:30 pm seatings available; please specify which seating time you wish to reserve. $50 per person for a 4 Course Dinner that includes: Appetizer, Salad, Entree & Dessert Tickets are available at Brewery Bay Food Co. 117 Mississaga St. E. Downtown Orillia 705-329-0943 www.BreweryBay.ca Join the area's 4 Mayors & Chief for a worthy can & help save this National Historical Landmark. 15.a) By -Law No. 2015-080: A By-law to Appoint Representativ... The Corporation of the Township of Oro-Medonte By -Law No. 2015-080 A By-law to Appoint Representatives to the Oro-Medonte Accessibility Advisory Committee (AAC) and to repeal By -Law No. 2011-089 Whereas Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; And Whereas Council of the Township of Oro-Medonte appoints representatives to various committees/organizations and technical support groups; And Whereas Council of the Township of Oro-Medonte did, on February 23, 2011, enact By -Law No. 2011-027, "A By-law to Continue an Accessibility Advisory Committee". And Whereas Council of the Township of Oro-Medonte did, on April 22, 2015, adopt Motion No. C150422-30 to appoint members to the Accessibility Advisory Committee. Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the following public representatives be appointed to the Oro-Medonte Accessibility Advisory Committee for the 2014-2018 term: Doug Humphries; Kristi McKechnie; Christina Sanford. That the continued appointment of the public representatives is subject to on- going adherence of the Township's Procedural By-law, at the sole discretion of Council. 2. That By-law No. 2011-089 is hereby repealed in its entirety. 3. And That this by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 13th day of May, 2015. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 268 of 279 15.b) By -Law No. 2015-081: A By-law to Amend By-law 2015-025... The Corporation of the Township of Oro-Medonte By -Law No. 2015-081 A By-law to Amend By-law 2015-025, "Being a By-law to Appoint Building Inspectors" Whereas Section 3(2) of the Building Code Act, 1992, S.O. 1992, c.23, as amended provides that the Council of each municipality shall appoint such inspectors as are necessary for the purposes of the enforcement of the Act; And Whereas the Council of the Corporation of the Township of Oro-Medonte did on the 28th day of January, 2015, enact By-law No. 2015-025, "Being a By-law to appoint Building inspectors"; And Whereas the Council of The Corporation of the Township of Oro-Medonte does now find it expedient to amend By-law 2015-025; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedule "A" of By-law 2015-025 be amended by adding "Jason Craig". 2. That the amendment to Schedule "A" be effective from April 27, 2015 to December 31, 2015. 3. That this by-law shall take effect on the final passing thereof. By -Law Read a First, Second and Third time, and Passed this 13th day of May, 2015. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 269 of 279 15.c) By -Law No. 2015-082: A By-law to Amend By-law 2014-049... The Corporation of the Township of Oro-Medonte By -Law No. 2015-082 A By-law to Amend By-law 2015-073, "Being a By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers" Whereas the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; And Whereas the Police Services Act, R.S.O. 1990, Chapter P. 15, Section 15, provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing by-laws of a municipality; And Whereas the Council of the Corporation of the Township of Oro-Medonte did on the 22nd day of April, 2015, enact By-law No. 2015-073, `Being a By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers"; And Whereas the Council of The Corporation of the Township of Oro-Medonte does now find it expedient to further amend By-law 2015-073; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedule "A" of By -Law No. 2015-073 be amended by adding "Jason Craig". 2. That the amendment to Schedule "A" be effective from April 27, 2015 to December 31, 2015. 3. And That this by-law shall take effect on the final passing thereof. By -Law Read a First, Second and Third time, and Passed this 13th day of May, 2015. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 270 of 279 15.d) By -Law No. 2015-088: A By -Law To Authorize the Executi... The Corporation of the Township of Oro-Medonte By -Law No. 2015-088 A By -Law To Authorize the Execution of an Agreement Between The Township Of Oro-Medonte and Sweet Dreams Ice Cream Limited for the Operation of a Refreshment Vehicle at Bayview Memorial Park from April 15 -September 30 for the 2015, 2016 and 2017 Seasons Whereas the Municipal Act, 2001,S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an agreement, per Motion No. C150408-19, for Sweet Dreams Ice Cream Limited to operate a Refreshment Vehicle at Bayview Memorial Park from April 15 -September 30 for the 2015, 2016 and 20176 seasons Bayview Memorial Park. Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By -Law. 2. And That this by-law shall take effect on the final passing thereof. By -Law Read a First, Second and Third time, and Passed this 13th day of May, 2015. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 271 of 279 15.d) By -Law No. 2015-088: A By -Law To Authorize the Executi... THIS AGREEMENT made the day of May 2015. BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (hereinafter called the 'Township") OF THE FIRST PART -and- Sweet Dreams Ice Cream Limited (hereinafter called the "Licensee" OF THE SECOND PART WHEREAS the Township is the owner of the Bayview Memorial Park, in the Township of Oro-Medonte, in the County of Simcoe. AND WHEREAS the parties hereto have agreed that the Licensee will operate a refreshment vehicle "Fixed Ice Cream Cart" (hereinafter called the "Concession') in Bayview Memorial Park. NOW THEREFORE in consideration of the promise expressed herein, the parties hereto agree as follows: TERMS AND APPLICABLE LAWS The Licensee shall operate the Class "D" Fixed ice Cream Cart as per the current Refreshment Vendor By-law from April 15 — September 30 for the 2015, 2016, 2017 seasons with the first right of refusal for option of renewal. The term of this agreement maybe amended by the Director, Recreation and Community Services. The Licensee shall comply with all applicable Federal, Provincial and Municipal laws and regulations in the operation of the concession PAYMENTS 1. Remuneration as follows (HST included): Year 1 - $1,000.00 Year 2 - $1,200.00 Year 3 - $1,500.00 Years following 5% increase per annum Reimbursement for Hydro at a fixed rate of $50 per month (April 15 — September 30) HOURS OF OPERATION 2. The Licensee shall be permitted to operate the concession stand between the hours of 10:OOam and 10:OOpm oras negotiated with the Director, Recreation and Community Services. OPERATION OF THE CONCESSION BOOTH 3. The Licensee agrees to operate the Concession Booth in accordance with the following provisions; a) to provide sufficient employees to prevent undue delay in service to patrons; b) to have employees wear suitable attire when on duty; Page 272 of 279 15.d) By -Law No. 2015-088: A By -Law To Authorize the Executi... c) to maintain maximum standards of cleanliness and hygiene for the premises and employees; d) to comply with any directions of and to permit inspections by the Simcoe County District Health Unit and any other Health regulatory agencies; e) to provide courteous, honest and timely service to patrons of the Concession; f) to provide goods and services of good quality and at fair market value; g) to terminate the employment of any employee for good cause, always in compliance with the Employment Standards Act and applicable laws, upon written request by the Corporation of the Township of Oro-Medonte; h) not to sell or allow the sale of any glass bottled refreshments; i) not to sell or allow to the sale of any alcoholic beverages; j) not to sell any prohibited or restricted goods or any goods which would reasonably constitute a danger or hazard to patrons of Bayview Memorial Park; k) obtain the applicable refreshment stand license and adhere to the conditions of By -Law #2015-063; I) be responsible for all costs associated with electrical requirements, site alterations or permits associated with its operation; m) operate within the required 20' x 20' space required for the portable Concession stand which is 8' x 10' in size; ALTERATIONS AND REPAIRS 4. The Licensee shall not make any alterations or repairs without written authorization of the Township and without having obtained all proper building permits therefore. GENERAL PROVISIONS 5. The Licensee acknowledges that this Agreement is for the right to operate a concession as defined in the Refreshment Stand By-law at Bayview Memorial Park only. 6. The Township shall be under no liability whatsoever to any person, firm or Corporation for any damages or injury, including death, to any person or persons caused by or resulting from the operation of the Refreshment Concession, Class "D" by the Licensee, his servants or agents, and Licensee shall, from time to time, and at all times hereafter, protect, indemnify and forever save and keep harmless the Township, and / or its officers, agents and servants, against any damage including vandalism, penalty, fire claim, judgment, costs, expense or charge suffered, imposed, assessed or incurred for any violation or breach of any law occasioned by any act, neglect or omission of the Licensee or his servants or agents. 7. Prior to execution of this Agreement by the Township, the Licensee shall provide proof of liability insurance covering personal liability and property damage in a minimum amount of Five Million Dollars ($5,000,000.00). The said insurance must be with an insurer satisfactory to the Township, and the policy shall show loss payable to the Corporation of the Township of Oro-Medonte and Licensee jointly. 8. The Licensee agrees to obtain and pay for all necessary licenses and permits prior to commencing the operation of the Refreshment Concession, Class "D". 9. The Agreement between the parties being a personal agreement, this Agreement shall not be assigned or subcontracted. In the event of the death or bankruptcy of the Licensee prior to the expiration of the term of this Agreement, this Agreement shall become null and void and all lands and premises shall be delivered up to the Township and any amount paid or payable by the Licensee shall be apportioned to the date of death or bankruptcy. Page 273 of 279 15.d) By -Law No. 2015-088: A By -Law To Authorize the Executi... 10. The Township shall be responsible for all utilities used in connection with the operation of the concession. 11. The Director, Recreation and Community Services and any other authorized agent or servant of the Township shall have the right at any reasonable time to enter and inspect the lands and premises occupied under the Agreement. 12. The Township of Oro-Medonte will not be held responsible for any damages that may occur from acts of vandalism, theft or any other damages that may occur as a result of the refreshment concession, class "D" operation within Bayview Memorial Park. 13 All notices and orders given to the Licensee may be served by mailing the same to the Licensee at the address hereinafter set out, or by delivering a copy to the Licensee personally or by leaving it at his place of business in Bayview Memorial Park, or by posting the same in a conspicuous place upon the outside of the vehicle occupied by the Licensee under this Agreement. If such notice were served by mailing, the service is deemed effective two (2) days following said mailing. 14. Any breach or violation of the terms and conditions herein set forth by the Licensee shall entitle the Township to terminate this Agreement forthwith without notice. Upon termination of this Agreement, the Licensee shall remove the concession and all supplies and equipment. 15. The Township hereby undertakes and agrees not to grant any other organizations or individual the right to operate an concession selling similar lines of goods excepting: a) Vending machines may be installed by the Township. Such costs / profits on the machines will be assumed by the Township. 16. The Licensee shall remove all goods and equipment owned by them from Bayview Memorial Park by the 30th day of October 2015. It is understood that if all such goods and equipment are not removed by such time, that the Township reserves the right to remove the Ice Cream Cart and the Licensee shall be responsible for all costs incurred. 17. If, at the absolute discretion of the Township, the Licensee is not operating the Concession Booth in the best interests of the public or complying with the Laws, Statutes, By -Laws, or Regulations applicable to them, or with the provisions of this Agreement, the Township may terminate this Agreement without notice as specified in the Agreement and the remaining applicable provisions of this Agreement shall apply. 18. The Licensee shall be responsible for the installation and removal of any phone services required at the Licensee's expense. 19. The Licensee is prohibited from selling items/articles other frozen products and beverages without written consent from the Director, Recreation and Community Services. TERMINATION UPON NOTICE WITHOUT CAUSE The Township shall have the right to alter/terminate this Agreement, in whole or in part, at its sole discretion without liability upon: (a) completion the Term of the said agreement or; (b) upon annual review or; (c) by providing 90 days written notice to the concession Sweet Dreams Ice Cream Inc. shall have the right to terminate this agreement by providing 60 days written notice to the Township. TEMINATION UPON NOTICE WITH CAUSE The Township may terminate this Agreement forthwith, without liability, and without limiting any of its other rights or remedies, upon written notice to The Club if: (a) Sweet Dreams Inc. is in breach of, or attempts to breach, any of its obligations under this Agreement; Page 274 of 279 15.d) By -Law No. 2015-088: A By -Law To Authorize the Executi... (b) Sweet Dreams Inc. is unable to pay its debts when due, or is insolvent, is ordered or adjudged to be bankrupt, is placed in the hands of a receiver, enters into any scheme or composition with her creditors, is dissolved, liquidated or wound up, or makes any assignment for the benefit of their creditors; or (c) Either party is unable to carry out their obligations under this Agreement by reason of a Force Majeure, meaning any bona fide delay or state of affairs beyond the control of a party (other than as a result of financial incapacity) which shall cause any party to be unable to fulfill or to be delayed or restricted in the fulfillment of an obligation. WITNESS the Corporate Seal of the Corporation of the Township of Oro-Medonte duly attested under the hands of the proper signing officers authorized in that behalf. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, Harry Hughes Clerk, Douglas J. Irwin WITNESS the hand and seal of the Licensee of the Second Part. SIGNED, SEALED AND DELIVERED, ) This ( day of, PP/el y 2015 ) In the presence of; Witness Page 275 of 279 15.e) By -Law No. 2015-089: Being a By-law to Regulate and Go... The Corporation of the Township of Oro-Medonte By-law No. 2015-089 Being a By-law to regulate and govern Hawker and Peddlers within The Township of Oro-Medonte. (Hawker and Peddler By-law) Whereas the Municipal Act, S.O. 2001, c.25, as amended, s. 11 authorizes a lower - tier municipality to pass by-laws, respecting health, safety and well-being of persons; protection of persons and property, including consumer protection. And Whereas Section 150 of the Act defines a business as any business wholly or partly carried on within a municipality even if the business is being carried on from a location outside of the municipality and includes the sale and hire of goods or services on an intermittent or one-time basis and the activities of a transient trader. And Whereas Council deems it appropriate to regulate hawker and peddlers. Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That Appendix "A" attached hereto form part of this By-law. 2. This By-law shall be cited as "The Township of Oro-Medonte Hawker and Peddler By-law". 3. And that this By-law shall come into force and effect on the date of its final passing. By-law read a First, Second and Third time, and Passed this 13th day of May, 2015. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 1 of 2 Page 276 of 279 15.e) By -Law No. 2015-089: Being a By-law to Regulate and Go... Appendix "A" to By-law No. 2015-089 for The Corporation of the Township of Oro-Medonte 1.0 Definitions For the purpose of this By-law, the following definitions shall apply: "Council" means the elected Council for The Corporation of the Township of Oro- Medonte; "Hawker and Peddler" means a person who, within the Township of Oro-Medonte, goes place to place or to a particular place with goods, wares or merchandise for sale, or who carries and exposes samples, patterns or specimens of any goods, wares or merchandise that are to be delivered in the municipality afterwards; "Highway" means a common and public highway, street, avenue, road, parkway, square, place, bridge, viaduct or trestle, designed and intended for, or used by the general public for the passage of vehicles, including unopened and un -assumed highways; "Municipal Law Enforcement Officer" means a person appointed by the Council for the purposes of carrying out the enforcement of Municipal By-laws. "Municipal Property" means any property situated within The Township of Oro-Medonte that is owned or controlled by the Township. "Sell" means and includes exposing an items for sale and offering for sale; "Township" means the Corporation of The Township of Oro-Medonte; 2.0 Prohibition 2.1 No hawker and peddler shall sell goods, wares or merchandise on a Highway within the Township. 2.2 No hawker and peddler shall sell goods, ware or merchandise from Municipal property unless authorized by Council. 3.0 Offences 3.1 No person shall hinder or obstruct, or attempt to hinder or obstruct, any officer exercising a power or performing a duty under this By-law. Any person who is alleged to have contravened any of the provisions of this by-law shall identify themselves to the officer upon request. Failure to so shall be deemed to have obstructed or hindered the officer in the execution of his duties. 3.2 Every person who contravenes any provision of this By-law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act, R.S.O. 1990, c. P 33, and every such fine is recoverable under the Provincial Offences Act. 3.3 This By-law shall be enforced by the Township's Municipal Law Enforcement Officers Page 2 of 2 Page 277 of 279 15.f) By -Law No. 2015-090: A By-law to amend By-law No. 2012... The Corporation of the Township of Oro-Medonte By-law No. 2015-090 A By-law to amend By-law No. 2012-183, Being a By-law to establish regulations with respect to Municipal Parkland, and Municipally Owned Lands used for recreational purposes within the Township of Oro-Medonte. (Parkland By-law) Whereas Section 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to pass by-laws with respect to culture, parks, recreation and heritage; And Whereas Section 11(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended authorizes a municipality to pass by-laws related to the health, safety and well-being of persons; And Whereas Council of The Corporation of the Township of Oro-Medonte did on the 28th day of November 2012, enact By-law No. 2012-183, being a By-law to establish regulations with respect to Municipal Parkland, and Municipally Owned Lands used for recreational purposes within the Township of Oro-Medonte. And Whereas Council does now deem it desirable to amend By-law No. 2012-183. Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That Section 7.2 of By-law No. 2012-183 be deleted in its entirety and replaced with: "7.2 No person shall lead or let loose any kind of dog in the following Municipal Parklands, with the exception of a Service Animal, which shall be under control, as defined in Township's Canine Control By-law; 7.2.1 Bayview Memorial Park 7.2.2 Shanty Bay Wharf 2. And that this By-law shall come into force and effect on the date of its final passing. By-law read a First, Second and Third time, and Passed this 13th day of May 2015. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 1 of 1 Page 278 of 279 18.a) By -Law No. 2015-079: Being a By -Law to Confirm the Pro... The Corporation of the Township of Oro-Medonte By -Law No. 2015-079 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, May 13, 2015 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, May 13, 2015, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By -Law Read a First, Second and Third time, and Passed this 13th day of May, 2015. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 279 of 279