05 13 2015 Council Meeting MinutesTvwreship ot�
Proud Heritage, Excitit q Future
Wednesday, May 13, 2015
The Township of Oro - Medonte
Council Meeting Minutes
Council Chambers
2014 -2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall, left at 3:55 p.m.
Councillor John Crawford
Councillor Scott Jermey
Time: 9:10 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director, Corporate
Services /Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Donna Hewitt,
Director, Corporate & Strategic Initiatives; Hugh Murray, Fire Chief;
Tamara Obee, Manager, Human Resources, Health & Safety; Samah
Othman, Supervisor, Communications and Customer Service; Darcy
Brooke- Bisschop, Coordinator, Economic Development/Communications;
Curtis Shelswell, Chief Municipal Law Enforcement Officer; Harold
Daynard, Manager, Information Technology; Chris Williams and John
Mascarin, Aird & Berlis via teleconference; Dan Blakely; Peter Beacock,
Simcoe County District School Board.
Also Ann Truyens, Jack Haggerty, Nancy Haggerty, Val Thornton, John
Present: Thornton, Dave Steel, Barb Steel, Dan Collins, Janie Cooper - Wilson,
Lynda Whiston, Bruce Earle, Catherine Irwin, Liz Avison, Bruce Wiggins,
Sheila Craig, Joanne Worrall, Ray Worrall, Mel Coutanche, Trish
Campbell, Dave Fowler, Bob Baird, Suzanne Carlaw, Gene Lucas, David
Myles, Stewart Higgins, Karen Higgins, Bev Jackson, Bob Harris, Ed
Wiebe, Sharon McKinnon, Helen MacRae, Leigh Ann Febrey, Bernd M.
Widenhorn, Donald McKay, Mac Shiells, Ann Budge, Tim Crooks
1. Call to Order- Private Prayer /Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C150513 -1
Moved by Jermey, Seconded by Hough
Be it resolved that the agenda for the Council meeting of Wednesday, May 13, 2015 be
received and adopted, as amended, to withdraw Item 10m) Tamara Obee, Manager, Human
Resources, Health & Safety re: Education or Training of Members, Health & Safety Policies
and Procedures.
Carried.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on Item 4c) Andria Leigh, Director,
Development Services re: Solicitor - client privilege (Burl's Creek) and Item 4d) Andria Leigh,
Director, Development Services re: Litigation affecting the Municipality (Burl's Creek) as his
grandson, who is now a teenager, has lived in his household continuously since he was 6
months old. Hs biological parents do not. He began employment with the former owner of
Burl's Creek in September, 2014. Mayor Hughes subsequently learned that the application
for zoning impacts the former owner. He has an agreement to continue operating the Flea
Market on lands within the zoning application. Hence, the financial impact for his grandson
is extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes
left the Chambers and did not participate in the discussion or vote on these items.
Motion No. C150513 -2
Moved by Macpherson, Seconded by Coutanche
Be it resolved that Rule 3.7 of Procedural By -Law No. 2014 -194 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
Page 2 of 23
Council Meeting Minutes —Wednesday, May 13, 2015.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C150513 -3
Moved by Hall, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 9:12 a.m. to discuss
• acquisition /disposition of land (Unopened Road Allowances between Lots 15 & 16,
Concession 1 South Orillia) (Lakeshore Promenade, Plan 626);
• litigation affecting the municipality (Burls Creek);
• solicitor - client privilege (Burl's Creek).
Carried.
b) Motion to Rise and Report.
Motion No. C150513 -4
Moved by Coutanche, Seconded by Jermey
Be it resolved that we do now Rise at 10:01 a.m. and Report on the Closed Session Items
c) Andria Leigh, Director, Development Services re: Solicitor - client privilege (Burl's Creek).
d) Andria Leigh, Director, Development Services re: Litigation affecting the Municipality
(Burl's Creek).
and that Closed Session Items
e) Doug Irwin, Director, Corporate Services /Clerk re: Acquisition /disposition of land
(Unopened Road Allowances between Lots 15 & 16, Concession 1 South Orillia).
f) Doug Irwin, Director, Corporate Services /Clerk re: Acquisition /disposition of land
(Lakeshore Promenade, Plan 626).
g) Robin Dunn, CAO, re: Education or training of members (Communication Governance).
be brought forward to Item 17 Closed Session Items (Unfinished Items).
Carried.
Page 3 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
Deputy Mayor Hough assumed the Chair.
c) Andria Leigh, Director, Development Services re: Solicitor - client privilege (Burl's Creek).
Mayor H.S. Hughes declared a pecuniary interest on Item 4c) Andria Leigh, Director,
Development Services re: Solicitor - client privilege (Burl's Creek) as his grandson, who is
now a teenager, has lived in his household continuously since he was 6 months old. Hs
biological parents do not. He began employment with the former owner of Burl's Creek in
September, 2014. Mayor Hughes subsequently learned that the application for zoning
impacts the former owner. He has an agreement to continue operating the Flea Market on
lands within the zoning application. Hence, the financial impact for his grandson is extended
by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes left the
Chambers and did not participate in the discussion or vote on these items.
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services /Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate & Strategic Initiatives; Hugh Murray, Fire Chief; Chris Williams and John
Mascarin, Aird & Berlis via teleconference.
Motion No. C150513 -5
Moved by Hall, Seconded by Macpherson
Be it resolved that the confidential verbal information presented by Andria Leigh, Director,
Development Services, Robin Dunn, CAO, Chris Williams and John Mascarin, Aird & Berlis,
re: Solicitor- client privilege (Burl's Creek) be received; and that the Township Solicitor and
staff proceed as outlined.
Carried.
Page 4 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
d) Andria Leigh, Director, Development Services re: Litigation affecting the Municipality
(Burl's Creek).
Mayor H.S. Hughes declared a pecuniary interest on Item 4d) Andria Leigh, Director,
Development Services re: Litigation affecting the Municipality (Burl's Creek) as his
grandson, who is now a teenager, has lived in his household continuously since he was 6
months old. Hs biological parents do not. He began employment with the former owner of
Burl's Creek in September, 2014. Mayor Hughes subsequently learned that the application
for zoning impacts the former owner. He has an agreement to continue operating the Flea
Market on lands within the zoning application. Hence, the financial impact for his grandson
is extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes
left the Chambers and did not participate in the discussion or vote on these items.
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services /Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate & Strategic Initiatives; Hugh Murray, Fire Chief; Chris Williams and John
Mascarin, Aird & Berlis via teleconference.
Motion No. C150513 -6
Moved by Jermey, Seconded by Hall
Be it resolved that the confidential correspondence dated May 8, 2015 and May 13, 2015,
and presented by Andria Leigh, Director, Development Services, Robin Dunn, CAO and
Chris Williams, Aird & Berlis, re: Litigation affecting the Municipality (Burl's Creek) be
received.
Carried.
Page 5 of 23
Council Meeting Minutes —Wednesday, May 13, 2015.
e) Doug Irwin, Director, Corporate Services /Clerk re: Acquisition /disposition of land
(Unopened Road Allowances between Lots 15 & 16, Concession 1 South Orillia).
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services /Clerk; Tamara Obee, Manager, Human Resources, Health & Safety.
Motion No. C150513 -7
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Confidential Report No. CS2015 -11, Doug Irwin, Director, Corporate Services /Clerk
re: Acquisition /disposition of land (Unopened Road Allowances between Lots 15 & 16,
Concession 1 South Orillia) be received and adopted.
2. That the road allowances described as Part Lot 16, Concession 1 South Orillia, Road
Allowance between Lots 15 and 16, Concession 1 South Orillia abutting East 1/2, PIN
58565 -0023 (LT) and Road Allowance between Lots 15 and 16, Concession 1 South
Orillia abutting West 1/2, PIN 58565 -0024 (LT) be declared surplus to the needs of the
municipality, permanently closed and sold to the abutting owners as outlined in
Confidential Report No. CS2015 -11.
3. And That staff proceed as outlined in Confidential Report No. CS2015 -11.
Carried.
f) Doug Irwin, Director, Corporate Services /Clerk re: Acquisition /disposition' of land
(Lakeshore Promenade, Plan 626).
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services /Clerk; Tamara Obee, Manager, Human Resources, Health & Safety.
Motion No. C150513 -8
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That Confidential Report No. CS2015 -12, Doug Irwin, Director, Corporate Services /Clerk
re: Acquisition /disposition of land (Lakeshore Promenade, Plan 626) be received and
adopted.
2. That the recommendations contained within Confidential Report No. CS2015 -12 be
approved.
3. And That staff advise the affected property owners accordingly.
Carried.
Page 6 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
Mayor H.S. Hughes assumed the Chair.
g) Robin Dunn, CAO, re: Education or training of members (Communication Governance).
Council agreed to move Item 4g) to Open Session. Correspondence was distributed to
Council and Staff.
Motion No. C150513 -9
Moved by Hall, Seconded by Macpherson
Be it resolved that the information presented by Robin Dunn, CAO, and Samah Othman,
Supervisor, Communications & Customer Service, and Dan Blakely, re: Education or
training of members (Communication Governance) be received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Heritage Committee meeting held on Monday, April 20, 2015.
Motion No. C150513 -10
Moved by Jermey, Seconded by Hough
Be it resolved that the draft minutes of the Heritage Committee meeting held on Monday,
April 20, 2015 be received.
Carried.
b) Minutes of Council meeting held on Wednesday, April 22, 2015.
Motion No. C150513 -11
Moved by Hall, Seconded by Macpherson
Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 22,
2015 be received and adopted as printed and circulated.
Carried.
Page 7 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
6. Recognition of Achievements:
a) Ontario Trillium Foundation and Vaughan African Canadian Association re: Oro African
Methodist Episcopal Church.
Shernett Martin, Executive Director, Vaughan African Canadian Association presented
Council with a framed memento.
7. Public Meetings:
None.
8. Deputations:
None.
9. Identification From the Public of an Agenda Item of Interest:
10. Reports of Municipal Officers:
a) Peter Beacock, Trustee - Oro - Medonte & Springwater, Simcoe County District School
Board re: Capital Plan Update.
Motion No. C150513 -12
Moved by Hough, Seconded by Jermey
Be it resolved that the correspondence dated May 13, 2015 and presented by Peter
Beacock, Trustee - Oro - Medonte & Springwater, Simcoe County District School Board re:
Capital Plan Update be received.
Carried.
b) Report No. F12015 -13, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re:
Statement of Accounts — April 30, 2015.
Motion No. C150513 -13
Moved by Hall, Seconded by Macpherson
Be it resolved
1. That Report No. F12015 -13, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re:
Statement of Accounts — April 30, 2015 be received for information only.
2. And That the accounts for the month of April 2015 totaling $1,442,881.34 be received.
Carried.
c) Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Refreshment Stand
Insurance Requirements at Special Events in 2015.
Page 8 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
Motion No. C150513 -14
Moved by Hall, Seconded by Coutanche
Be it resolved that the verbal information presented by Curtis Shelswell, Chief Municipal Law
Enforcement Officer re: Refreshment Stand Insurance Requirements at Special Events in
2015 be received.
And Whereas Council enacted an updated Refreshment Stand By -law at its meeting of April
22, 2015;
And Whereas the Township did not use to require Refreshment Stands /Vendors that
operated at the Oro World's Fair or where the refreshment stand was accessory to a
permitted use under the Zoning By -law to obtain a licence;
And Whereas all Refreshment Stands operating within the Township are now required to
obtain a licence
And Whereas the Refreshment Stand By -law requires insurance of no less than $5,000,000
And Whereas the requirements to obtain a license and maintain $5,000,000 insurance are
new requirements for Refreshment Stands operating at the Oro World's Fair and on lands
where a refreshment stand is accessory to a permitted use under the Zoning By -law
And Whereas Equine Canada requires that a Refreshment Stand operate during horse trial
competitions
Now Therefore Be it Resolved that Council provides exemptions to the Refreshment Stand
By -law as follows:
That all Refreshment Stands operating in accordance with Equine Canada's requirements
be authorized to operate and required to obtain a licence regardless of the property zone on
which the Refreshment Stand is being operated
That Refreshment Stands operating at the Oro World's Fair, in accordance with Equine
Canada requirements and at venues where Special Events are being held under the
Township's Special Events By -law and Framework, for 2015, the Refreshment Stands shall
be required to maintain a minimum of $2,000,000 insurance
That staff advise the applicable Refreshment Stands of Council's decision
And That staff undertake a review of insurance requirements and permitted operating zones
and report back to Council with recommendations for consideration prior to the 2016
licensing year.
Carried.
d) Report No. CS2015 -10, Doug Irwin, Director, Corporate Services /Clerk re: Administration
Centre & Firehall Photocopier Leases.
Page 9 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
Motion No. C150513 -15
Moved by Jermey, Seconded by Hough
Be it resolved
1. That Report No. CS2015 -10, Doug Irwin, Director, Corporate Services /Clerk re:
Administration Centre & Firehall Photocopier Leases be received and adopted.
2. That the provisions of the Purchasing and Tendering Procedures By -law No. 2004 -112
be waived to allow the Township to enter into a lease agreement with Xerox, without
requesting proposals for photocopier services.
3. And That staff be authorized to enter into a 60 month lease agreement with Xerox as
outlined in Report No. CS2015 -10.
Carried.
Page 10 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
e) Report No. TES2015 -05, Jerry Ball, Director, Transportation & Environmental Services
re: All Way Stop at Line 11 North and 15/16 Sideroad East Request.
Council consented to permit Tim Crooks to speak on the matter.
Motion No. C150513 -16
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That Report No. TES2015 -05, Jerry Ball, Director, Transportation & Environmental
Services re: All Way Stop at Line 11 North and 15/16 Sideroad East Request be
received and adopted.
2. That the existing intersection configuration remain as is.
3. And That the applicant be advised of Council's decision under the Director,
Transportation & Environmental Services' signature.
Defeated.
Motion No. C150513 -17
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That Report No. TES2015 -05, Jerry Ball, Director, Transportation & Environmental
Services re: All Way Stop at Line 11 North and 15/16 Sideroad East Request be
received.
2. That the intersection be changed to a 4 way stop with 1.2 metre signs.
3. And That staff bring forward the appropriate bylaw to authorize the 4 way stop, for
Council's consideration.
Carried.
f) Report No. TES2015 -06, Jerry Ball, Director, Transportation & Environmental Services
re: All Way Stop at Highland Drive & Line 4 North Request.
Motion No. C150513 -18
Moved by Hall, Seconded by Coutanche
Be it resolved
1. Report No. TES2015 -06, Jerry Ball, Director, Transportation & Environmental Services
re: All Way Stop at Highland Drive & Line 4 North Request be received and adopted.
2. That the intersection at Line 4 North and Highland Drive remain as is.
3. That Pedestrian Ahead warning & Playground Ahead warning signs be installed along
Line 4 North.
4. And That the HVPOA be advised of Council's decision under the Director, Transportation
& Environmental Services' signature.
Carried.
Page 11 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
g) Report No. TES2015 -07, Jerry Ball, Director, Transportation & Environmental Services
re: Environmental Services Van.
Motion No. C150513 -19
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That Report No. TES2015 -07, Jerry Ball, Director, Transportation & Environmental
Services re: Environmental Services Van be received and adopted.
2. That the Tendering and Procurement By -Law be waived in order to purchase a 2013
Ford F250 3/4 ton van from Thor Motors in Orillia.
3. And That the dealership be advised of Council's decision under the Director,
Transportation and Environmental Services' signature.
Carried.
h) Report No. TES2015 -08, Jerry Ball, Director, Transportation & Environmental Services
re: Results for 2015 Vehicle Quotation(s): Two 2015'/2 Ton Pick -Ups, Regular Cab -2
Wheel Drive (both for Transportation Services), and one 2015 SUV, AWD Vehicle
(Development Services).
Motion No. C150513 -20
Moved by Hall, Seconded by Macpherson
Be it resolved
1. That Report No. TES2015 -08, Jerry Ball, Director, Transportation & Environmental
Services re: Results for 2015 Vehicle Quotation(s): Two 2015 1/2 Ton Pick -Ups, Regular
Cab -2 Wheel Drive (both for Transportation Services), and one 2015 SUV, AWD Vehicle
(Development Services) be received and adopted.
2. That the 2015 Vehicle Quotations be awarded to the following dealers:
• Tom Smith Chevrolet, Midland — both 2015 1/2 Ton Pick -Ups, Regular Cab -2 Wheel
Drive;
• Thor Motors, Orillia — One SUV, AWD.
3. And That the dealerships that submitted a Quotation be advised of Council's decision,
under the Director, Transportation and Environmental Services' signature.
Carried.
Page 12 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
i) Robin Dunn, CAO, re: Association of Municipalities of Ontario (AMO), 2015 Annual
Conference Municipal Delegation Request.
Motion No. C150513-21
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the correspondence presented by Robin Dunn, CAO, re: Association of
Municipalities of Ontario (AMO), 2015 Annual Conference Municipal Delegation Request
be received.
2. And That the CAO's office request the appropriate delegations.
Carried.
j) Report No. CS12015-03, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Corporate Projects Status Update — April 2015.
Motion No. C150513-22
Moved by Hall, Seconded by Macpherson
Be it resolved that Report No. CS12015-03, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Corporate Projects Status Update — April 2015 be received for information
only.
Carried.
k) Report No. CS12015-04, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Simcoe County Economic Development Funding 2015.
Motion No. C150513-23
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That Report No. CS12015-04, Donna Hewitt, Director, Corporate & Strategic Initiatives
re: Simcoe County Economic Development Funding 2015 be received and adopted.
2. And That staff be directed to submit the application to the Economic Development
Funding Review Task Force for: the completion of a Regional Business Retention &
Expansion Project; development and promotion of new shoulder season regional tourism
initiative; and to expand availability/access to commercial/industrial lands.
Carried.
Page 13 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
1) Tamara Obee, Manager, Human Resources, Health & Safety and Doug Irwin, Director,
Corporate Services/Clerk re: Remuneration and Expenses By -Law, as amended.
Motion No. C150513-24
Moved by Jermey, Seconded by Crawford
Be it resolved that the information presented by Tamara Obee, Manager, Human
Resources, Health & Safety and Doug Irwin, Director, Corporate Services/Clerk re:
Remuneration and Expenses By -Law, as amended be received.
Carried.
Motion No. C150513-25
Moved by Hall, Seconded by Macpherson
Be it resolved that Councillors Crawford, Coutanche, Jermey and Macpherson receive a per
diem payment for their attendance at the March 3, 2015 webinar entitled What Every
Council Member Needs to Know held at the Township Office.
Carried.
Motion No. C150513-26
Moved by Crawford, Seconded by Jermey
Be it resolved that Councillors Crawford, Jermey and Macpherson receive a per diem
payment for their attendance at the March 23, 2015 MTE Training held at the Township
Office.
Carried.
Motion No. C150513-27
Moved by Coutanche, Seconded by Macpherson
Be its resolved that Mayor Hughes and Councillors Jermey and Macpherson be reimbursed
$20.00 for the January 13, 2015 luncheon with Minister Goodyear.
Carried.
Page 14 of 23
Council Meeting Minutes —Wednesday, May 13, 2015.
m) Tamara Obee, Manager, Human Resources, Health & Safety re: Education or Training of
Members, Health & Safety Policies and Procedures.
The Item was withdrawn upon Adoption of the Agenda.
n) Donna Hewitt, Director, Corporate & Strategic Initiatives re: Strategic Planning
Workshop.
The Item was withdrawn during the meeting.
11. Reports of Members of Council:
a) Mayor H.S. Hughes, correspondence dated May 4 and April 23, 2015 from the
Horseshoe Valley Property Owners Association (HVPOA) re: Horseshoe Valley
Road/County Road 22.
Motion No. C150513-28
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That the correspondence dated May 4 and April 23, 2015 from the Horseshoe Property
Owners Association (HVPOA) and presented by Mayor H.S. Hughes, re: Horseshoe
Valley Road/County Road 22 be received.
2. And That Council act in accordance with Warden Marshall's April 10, 2015 email to Terry
Ruffell wherein the Warden stated several times that everyone needs to stand down until
we all see the design plans.
Carried.
Motion No. C150513-29
Moved by Hall, Seconded by Coutanche
Be it resolved that a letter be drafted for Council's consideration which identifies the safety
concerns and areas of interest that Council and the HVPOA would like considered during
the design for Horseshoe Valley Road / County Road 22.
Carried.
Page 15 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
b) Mayor H.S. Hughes, excerpt correspondence from Association of Municipalities of
Ontario (AMO), re: What's Next Ontario? - Ontario Sustainability Project 2015.
Motion No. C150513 -30
Moved by Crawford, Seconded by Jermey
Be it resolved that the excerpt correspondence from Association of Municipalities of Ontario
(AMO) and presented by Mayor H.S. Hughes, re: What's Next Ontario? - Ontario
Sustainability Project 2015 be received.
Carried.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. Carley Community Hall, Pasta Dinner, Friday, June 5, 2015, 396 Warminster Side
Road (north of Horseshoe Valley Road between Lines 8 and 9).
2. Township of Oro - Medonte and Horseshoe Craighurst Corridor Landowners Group
Inc. Notice of Study Commencement re: Horseshoe Craighurst Corridor Water,
Wastewater and Transportation Master Plan.
3. Esson Presbyterian Church, 150th Anniversary, Schedule of Events.
4. Township of Oro - Medonte, Administration Centre Closure, Victoria Day, Monday,
May 18, 2015.
b) Minutes of Orillia Public Library meeting held on February 25, 2015.
Staff Recommendation: Receive.
c) Minutes of Barrie Public Library meeting held on February 26, 2015.
Staff Recommendation: Receive.
d) Minutes of Severn Sound Environmental Association, Joint Services Board January 15,
2015 meeting and April 16, 2015 Agenda, Reports and Motions.
Staff Recommendation: Receive.
e) Nottawasaga Valley Conservation Authority, minutes of meeting held on March 27, 2015
and highlights of meeting held on April 24, 2015.
Staff Recommendation: Receive.
f) Minutes of Lake Simcoe Region Conservation Authority meetings held on March 27,
2015.
Staff Recommendation: Receive.
g) Correspondence dated April 14, 2015 from Philip Davies, Manager, Forestry and
Stewardship, Lake Simcoe Region Conservation Authority re: Funding for Stormwater
Management Projects through the LSRCA's Oro - Medonte, Best Management Practices -
Phase 2 Project.
Staff Recommendation: Receive.
Page 16 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
h) Correspondence dated April 9, 2015 from Yasir Naqvi, Minister of Community Safety and
Correctional Services re: Ontario Provincial Police (OPP) Billing Model.
Staff Recommendation: Receive.
i) Correspondence dated April 13, 2015 from Rick Barnum, Chief Superintendent, Bureau
Commander, Communications and Technology Services Bureau, Ontario Provincial
Police re: Citizen Self Reporting Option and T9 -1 -1 Service Initiatives.
Staff Recommendation: Receive.
j) Correspondence dated April 30, 2015 from Pierre Yelle, Assistant Deputy Fire Marshal,
Field and Advisory Services, Ministry of Community Safety and Correctional Services re:
Vulnerable Occupancy Compliance Confirmation.
Staff Recommendation: Receive.
k) Correspondence dated April 29, 2015 from Ontario Municipal Board re: Memorandum of
Oral Decision Delivered by W.R. Winnicki and Sylvia Sutherland on March 10, 2015 and
Order of the Board, 1281 Line 4 South, 2014 -B -19 OMB Case No. PL141100.
Staff Recommendation: Receive.
1) Correspondence dated May 1, 2015 from Sheila Nicholas, Chair, Teachers of English as
a Second Language Association of Ontario (TESL) re: Request to Proclaim November 8-
14, 2015 as "English as a Second Language Week ".
Staff Recommendation: Receive, Proclaim, Post on Township's Website.
Motion No. C150513 -31
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Carley Community Hall, Pasta Dinner, Friday, June 5, 2015, 396 Warminster Side
Road (north of Horseshoe Valley Road between Lines 8 and 9).
2. Township of Oro - Medonte and Horseshoe Craighurst Corridor Landowners Group
Inc. Notice of Study Commencement re: Horseshoe Craighurst Corridor Water,
Wastewater and Transportation Master Plan.
3. Esson Presbyterian Church, 150th Anniversary, Schedule of Events.
4. Township of Oro - Medonte, Administration Centre Closure, Victoria Day, Monday,
May 18, 2015.
b) Minutes of Orillia Public Library meeting held on February 25, 2015.
Received.
c) Minutes of Barrie Public Library meeting held on February 26, 2015.
Received.
Page 17 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
d) Minutes of Severn Sound Environmental Association, Joint Services Board January 15,
2015 meeting and April 16, 2015 Agenda, Reports and Motions.
Received.
e) Nottawasaga Valley Conservation Authority, minutes of meeting held on March 27, 2015
and highlights of meeting held on April 24, 2015.
Received.
f) Minutes of Lake Simcoe Region Conservation Authority meetings held on March 27,
2015.
Received.
g) Correspondence dated April 14, 2015 from Philip Davies, Manager, Forestry and
Stewardship, Lake Simcoe Region Conservation Authority re: Funding for Stormwater
Management Projects through the LSRCA's Oro - Medonte, Best Management Practices -
Phase 2 Project.
Received.
h) Correspondence dated April 9, 2015 from Yasir Naqvi, Minister of Community Safety and
Correctional Services re: Ontario Provincial Police (OPP) Billing Model.
Received.
i) Correspondence dated April 13, 2015 from Rick Barnum, Chief Superintendent, Bureau
Commander, Communications and Technology Services Bureau, Ontario Provincial
Police re: Citizen Self Reporting Option and T9 -1 -1 Service Initiatives.
Received.
j) Correspondence dated April 30, 2015 from Pierre Yelle, Assistant Deputy Fire Marshal,
Field and Advisory Services, Ministry of Community Safety and Correctional Services re:
Vulnerable Occupancy Compliance Confirmation.
Received.
k) Correspondence dated April 29, 2015 from Ontario Municipal Board re: Memorandum of
Oral Decision Delivered by W.R. Winnicki and Sylvia Sutherland on March 10, 2015 and
Order of the Board, 1281 Line 4 South, 2014 -B -19 OMB Case No. PL141100.
Received.
1) Correspondence dated May 1, 2015 from Sheila Nicholas, Chair, Teachers of English as
a Second Language Association of Ontario (TESL) re: Request to Proclaim November 8-
14, 2015 as "English as a Second Language Week ".
Received, Proclaimed, Post on Township's Website.
Carried.
Page 18 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
13. Communications:
a) Correspondence dated April 19, 2015 from Wendy Desjardin re: Request for Township
Pins for Pan Am Games.
Motion No. C150513 -32
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That the correspondence dated April 19, 2015 from Wendy Desjardin re: Request for
Township Pins for Pan Am Games be received.
2. That Policy POL- ADM -02, Disbursement of Township Pins, be waived.
3. That 20 Township pins be approved for the 2015 Pan Am / Parapan Am Games event.
4. That the applicant be advised that the pins are only to be used for the 2015 Pan Am /
Parapan Am Games event.
5. That any unused Township pins are to be returned to the Township of Oro - Medonte
Administration Centre.
6. And That the Clerk's Office coordinate and advise the applicant accordingly.
Carried.
b) Correspondence dated April 30, 2015 from David Coulter, re: Request for Amendment to
Noise By -Law.
Motion No. C150513 -33
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the correspondence dated April 30, 2015 from David Coulter, re: Request for
Amendment to Noise By -Law be received.
2. That the request be considered in conjunction with the Noise By -Law review.
3. And That the applicant be advised of Council's decision under the Chief Municipal Law
Enforcement Officer's signature.
Carried.
Page 19 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
c) Correspondence dated April 14, 2015 from Kevin Lehman, Administrator, O.P.P. Youth
Foundation re: Fundraiser Reception, Wednesday, May 20, 2015, 6:OOp.m.- 8:30p.m.,
The Midland Cultural Centre, 333 King Street, Midland.
Motion No. C150513 -34
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the correspondence dated April 14, 2015 from Kevin Lehman, Administrator, O.P.P.
Youth Foundation re: Fundraiser Reception, Wednesday, May 20, 2015, 6:00p.m.-
8:30p.m., The Midland Cultural Centre, 333 King Street, Midland be received.
2. That Mayor H.S. Hughes and Councillors Crawford, Jermey and Macpherson be
authorized to attend without per diem.
3. And That the Clerk's Office RSVP accordingly.
Carried.
d) Correspondence received from Brewery's Bay Food Co. re: Oro African Methodist
Episcopal Church Fundraising Dinner, Tuesday, May 26, 2015; 5:30pm or 7:30pm
Sittings, 117 Mississauga Street East, Orillia.
Motion No. C150513 -35
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence received from Brewery's Bay Food Co. re: Oro African
Methodist Episcopal Church Fundraising Dinner, Tuesday, May 26, 2015; 5:30pm or
7:30pm Sittings, 117 Mississauga Street East, Orillia be received.
2. That Mayor H.S. Hughes, Deputy Mayor Hough, and Councillors Coutanche, Crawford,
Jermey and Macpherson be authorized to attend without per diem.
3. And That the Clerk's Office RSVP accordingly.
Carried.
14. Notice of Motions:
None.
Page 20 of 23
Council Meeting Minutes —Wednesday, May 13, 2015.
15. By -Laws:
a) By -Law No. 2015 -080: A By -law to Appoint Representatives to the Oro - Medonte
Accessibility Advisory Committee (AAC) and to repeal By -Law No. 2011 -089.
b) By -Law No. 2015 -081: A By -law to Amend By -law 2015 -025, "Being a By -law to Appoint
Building Inspectors ".
c) By -Law No. 2015 -082: A By -law to Amend By -law 2014 -049, "Being a By -law to Appoint
Municipal Law Enforcement Officers /Provincial Offences Officers ".
d) By -Law No. 2015 -088: A By -Law To Authorize the Execution of an Agreement Between
The Township Of Oro - Medonte and Sweet Dreams Ice Cream Limited for the Operation
of a Refreshment Vehicle at Bayview Memorial Park from April 15- September 30 for the
2015, 2016 and 2017 Seasons.
e) By -Law No. 2015 -089: Being a By -law to Regulate and Govern Hawker and Peddlers
within The Township of Oro - Medonte (Hawker and Peddler By -Law).
f) By -Law No. 2015 -090: A By -law to amend By -law No. 2012 -183, Being a By -law to
establish regulations with respect to Municipal Parkland, and Municipally Owned Lands
used for recreational purposes within the Township of Oro - Medonte. (Parkland By -law).
Motion No. C150513 -36
Moved by Jermey, Seconded by Crawford
Be it resolved that
a) By -Law No. 2015 -080: A By -law to Appoint Representatives to the Oro - Medonte
Accessibility Advisory Committee (AAC) and to repeal By -Law No. 2011 -089.
b) By -Law No. 2015 -081: A By -law to Amend By -law 2015 -025, "Being a By -law to Appoint
Building Inspectors ".
c) By -Law No. 2015 -082: A By -law to Amend By -law 2014 -049, "Being a By -law to Appoint
Municipal Law Enforcement Officers /Provincial Offences Officers ".
d) By -Law No. 2015 -088: A By -Law To Authorize the Execution of an Agreement Between
The Township Of Oro - Medonte and Sweet Dreams Ice Cream Limited for the Operation
of a Refreshment Vehicle at Bayview Memorial Park from April 15- September 30 for the
2015, 2016 and 2017 Seasons.
e) By -Law No. 2015 -089: Being a By -law to Regulate and Govern Hawker and Peddlers
within The Township of Oro - Medonte (Hawker and Peddler By -Law).
f) By -Law No. 2015 -090: A By -law to amend By -law No. 2012 -183, Being a By -law to
establish regulations with respect to Municipal Parkland, and Municipally Owned Lands
used for recreational purposes within the Township of Oro - Medonte. (Parkland By -law).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Page 21 of 23
Council Meeting Minutes —Wednesday, May 13, 2015.
Council recessed at 12:25 p.m. and reconvened at 1:04 p.m.
16. Questions from the Public Clarifying an Agenda Item:
17. Closed Session Items (Unfinished Items):
Deputy Mayor Hough assumed the Chair.
a) Motion to go In Closed Session.
Motion No. C150513 -37
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 4:00 p.m. to discuss
• acquisition /disposition of land (Unopened Road Allowances between Lots 15 & 16,
Concession 1 South Orillia) (Lakeshore Promenade, Plan 626).
Carried.
b) Motion to Rise and Report.
Motion No. C150513 -38
Moved by Jermey, Seconded by Crawford
Be it resolved that we do now Rise at 4:40 p.m. and Report on the Closed Session Items 4:
e) Doug Irwin, Director, Corporate Services /Clerk re: Acquisition /disposition of land
(Unopened Road Allowances between Lots 15 & 16, Concession 1 South Orillia).
f) Doug Irwin, Director, Corporate Services /Clerk re: Acquisition /disposition of land
(Lakeshore Promenade, Plan 626).
Carried.
Refer to Items 4e and f).
Page 22 of 23
Council Meeting Minutes — Wednesday, May 13, 2015.
Mayor H.S. Hughes assumed the Chair.
18. Confirmation By -Law:
a) By -Law No. 2015 -079: Being a by -law to confirm the proceedings of the Council meeting
held on Wednesday, May 13, 2015.
Motion No. C150513 -39
Moved by Coutanche, Seconded by Macpherson
Be it resolved that By -Law No. 2015 -079: Being a by -law to confirm the proceedings of the
Council meeting held on Wednesday, May 13, 2015 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.Adjournment:
a) Motion to Adjourn.
Motion No. C150513 -40
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now adjourn at 4:55 p.m.
ayor, H.S. Hu hes
Carried.
Page 23 of 23