05 22 2015 Sp Council Meeting MinutesTowtzcI of
Proud Heritage, Exciting Future
Friday, May 22, 2015
The Township of Oro- Medonte
Special Council Meeting Minutes
Council Chambers
2014 -2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 2:05 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate
Present: Services /Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Samah Othman, Supervisor,
Communications and Customer Service; Darcy Brooke- Bisschop,
Coordinator, Development Services /Communications; Chris Williams, Aird
& Berlis.
Also None.
Present:
1. Call to Order- Private Prayer /Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC150522 -1
Moved by Macpherson, Seconded by Hall
Be it resolved that the agenda for the Special Council meeting of Friday, May 22, 2015
be received and adopted.
Carried.
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Special Council Meeting Minutes — Friday, May 22, 2015.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on Item 4c) Andria Leigh, Director,
Development Services re: Solicitor - client privilege (Burl's Creek) as his grandson, who
is now a teenager, has lived in his household continuously since he was 6 months old.
Hs biological parents do not. He began employment with the former owner of Burl's
Creek in September, 2014. Mayor Hughes subsequently learned that the application for
zoning impacts the former owner. He has an agreement to continue operating the Flea
Market on lands within the zoning application. Hence, the financial impact for his
grandson is extended by the Act to include Mayor Hughes as an elected official. Mayor
H.S. Hughes left the Chambers and did not participate in the discussion or vote on
these items.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC150522 -2
Moved by Jermey, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 2:06 p.m. to discuss
• solicitor - client privilege (Burl's Creek).
Carried.
Deputy Mayor Hough assumed the Chair.
J. Douglas Irwin, Director of Corporate Services /Clerk, delegated his authority under
Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, to Robin Dunn, Chief
Administrative Officer of the Township of Oro - Medonte during the Special Council
meeting of Friday, May 22, 2015 at 3:15 p.m.
b) Motion to Rise and Report.
Motion No. SC150522 -3
Moved by Hall, Seconded by Macpherson
Be it resolved that we do now Rise at 4:55 p.m. and Report on the Closed Session Item
4c) Andria Leigh, Director, Development Services, re: Solicitor - client privilege (Burl's
Creek).
Carried.
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Special Council Meeting Minutes — Friday, May 22, 2015.
c) Andria Leigh, Director, Development Services re: Solicitor - client privilege (Burl's Creek).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Corporate Services /Clerk; Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Samah Othman, Supervisor, Communications
and Customer Service; Darcy Brooke - Bisschop, Coordinator, Development
Services /Communications; Chris Williams, Aird & Berlis.
Motion No. SC150522 -4
Moved by Crawford, Seconded by Jermey
Be it resolved that the confidential correspondence dated May 22, 2015 and presented
by Andria Leigh, Director, Development Services, Robin Dunn, CAO and Chris Williams,
Aird & Berlis, re: Solicitor- client privilege (Burl's Creek) be received; and that the
Township Solicitor and staff proceed accordingly and that staff bring forward the
appropriate By -Law to the May 27, 2015 Council meeting.
Carried.
Mayor H.S. Hughes assumed the Chair.
5. Confirmation By -Law:
a) By -Law No. 2015 -093: Being a By -Law to Confirm the Proceedings of the Special
Council Meeting held on Friday, May 22, 2015.
Motion No. SC150522 -5
Moved by Hall, Seconded by Macpherson
Be it resolved that By -Law No. 2015 -093, being a by -law to confirm the proceedings of
the Special Council meeting held on Friday, May 22, 2015 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Special Council Meeting Minutes — Friday, May 22, 2015.
6. Adjournment:
a) Motion to Adjourn.
Motion No. SC150522 -6
Moved by Jermey, Seconded by Crawford
Be it resolved that we do now adjourn at 4:57 p.m.
Mayor, H.S. ghes
Carried.
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