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04 22 2015 Council Meeting MinutesTownship of � Proad Heritage, Excitiq Future Wednesday, April 22, 2015 The Township of Oro - Medonte Council Meeting Minutes Council Chambers 2014 -2018 Council Present: Mayor H.S. Hughes (arrived @ 7:05 p.m.) Deputy Mayor Ralph Hough Councillor Barbara Coutanche Councillor Scott Macpherson Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Time: 5:30 p.m. Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate Present: Services /Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Recreation and Community Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Janette Teeter, Supervisor, Clerk's Services /Deputy Clerk; Also Michael Charendoff, Darren Parberry, Klaus Kuch, Wendy Parkinson, Present: Sheila Craig, Anne Hall Springle, Hedley Parsons, Lorraine Parsons, Sue Roehner, Amanda & Al Sinclair, Ed Wiebe, Allan & Linda Baker, C.J. Rancourt, Edna Caldwell, Ann Budge 1. Call to Order- Private Prayer /Moment of Reflection: In the absence of Mayor H.S. Hughes, Deputy Mayor Hough assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C150422 -1 Moved by Jermey, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, April 22, 2015 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: Councillor Crawford declared a pecuniary interest on two of the requests within Item 10d) Shawn Binns, Director, Recreation and Community Services, re: 2015 Grants& Subsidy Requests Budget Allocation as he is a Director and the 2nd Vice President of the Oro Agricultural Society and a Trustee of the Oro Station Hall, his name is registered on the deed. Councillor Crawford left the Chambers during the discussion and the table for the vote and did not participate in the discussion or vote on the matters of the Oro Agricultural Society or the Oro Station Hall. Councillor Jermey declared a pecuniary interest on two of the requests within Item 10d) Shawn Binns, Director, Recreation and Community Services, re: 2015 Grants & Subsidy Requests Budget Allocation as he is a member and exhibits cattle at both Coldwater Agricultural Society and Oro Agricultural Society fairs and receives a cheque from both Agricultural Society's for showing cattle. Councillor Jermey left the Chambers during the discussion and the table for the vote and did not participate in the discussion or vote on the matters of the Coldwater Agricultural Society or Oro Agricultural Society. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C150422 -2 Moved by Hall, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 5:33 p.m. to discuss • solicitor - client privilege (By -Law No. 2014 -111); • litigation affecting the municipality (Plan 993, Lots 11, 23, 33, 41, 51, 59, 76 & 77 (Orillia)). Carried. Page 2 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. b) Motion to Rise and Report. Motion No. C150422 -3 Moved by Crawford, Seconded by Jermey Be it resolved that we do now Rise at 6:26 p.m. and Recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4 c) Andria Leigh, Director, Development Services re: Solicitor - client privilege (By -Law No. 2014 -111). d) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Plan 993, Lots 11, 23, 33, 41, 51, 59, 76 & 77 (Orillia)). Carried. c) Andria Leigh, Director, Development Services re: Solicitor - client privilege (By -Law No. 2014 -111). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives. Motion No. C150422 -4 Moved by Hall, Seconded by Macpherson Be it resolved 1. That the confidential verbal information presented by Andria Leigh, Director, Development Services re: Solicitor - client privilege (By -Law No. 2014 -111) be received. 2. And That staff proceed as outlined. Carried. d) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Plan 993, Lots 11, 23, 33, 41, 51, 59, 76 & 77 (Orillia)). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives. Motion No. C150422 -5 Moved by Jermey, Seconded by Crawford Be it resolved that the confidential verbal information presented by Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Plan 993, Lots 11, 23, 33, 41, 51, 59, 76 & 77 (Orillia)) be received. Carried. Page 3 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. Mayor H.S. Hughes assumed the Chair. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, April 8, 2015. Motion No. C150422 -6 Moved by Crawford, Seconded by Jermey Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 8, 2015 be received and adopted as printed and circulated. Carried. b) Minutes of Special Council meeting held on Wednesday, April 15. 2015. Motion No. C150422 -7 Moved by Hall, Seconded by Coutanche Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, April 15, 2015 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: a) Walkerton Clean Water Centre (WCWC), Certificates of Achievement, Standard of Care - Safe Drinking Water Act Course for Maegan Drake, Michelle Jakobi, Fred MacGregor, Glenn Melton, Chad Robinson, Pam Silk, Gary Watson, Jerry Ball, Lisa McNiven, Doug Irwin, Janette Teeter, Mayor H.S. Hughes, Deputy Mayor Hough, Councillors Coutanche, Macpherson, Hall, Crawford and Jeremy. Motion No. C150422 -8 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the certificates presented to Mayor H.S. Hughes, Deputy Mayor Hough and Councillors Coutanche, Macpherson, Hall, Crawford and Jeremy be received. 2. And that Maegan Drake, Michelle Jakobi, Fred MacGregor, Glenn Melton, Chad Robinson, Pam Silk, Gary Watson, Jerry Ball, Lisa McNiven, Doug Irwin and Janette Teeter be recognized, under the Mayor's signature, for receiving the Standard of Care - Safe Drinking Water Act Course certificate from the Walkerton Clean Water Centre (WCWC). Carried. Page 4 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. 7. Public Meetings: None. 8. Deputations: a) Darren Parberry, Metis Transportation Ltd. re: Update of Transit Survey Results and Request to Commence to Bring Transit to Municipality. Motion No. C150422 -9 Moved by Hall, Seconded by Coutanche Be it resolved 1. That the correspondence dated February 12, 2015 and presented by Darren Parberry, Metis Transportation Ltd. re: Update of Transit Survey Results and Request to Commence to Bring Transit to Municipality be received. 2. That the Council of the Township of Oro - Medonte, per Motion No. 130522 -14, reiterates its support of the initiative of Metis Transportation Ltd. 3. That the Council of the Township of Oro - Medonte supports Metis Transportation Ltd.'s request to commence to bring transit to the Township, at no cost to the Township. 4. And That the applicant be advised of Council's decision under the Mayor's signature. Carried. 9. Identification From the Public of an Agenda Item of Interest: Page 5 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. 10. Reports of Municipal Officers: a) Report No. F12015 -11, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re: JDL Finance Request for Waiving of Outstanding Engineering Costs Related to Tera -Moda Development [deferred from April 8, 2015 meeting]. Council consented to permit Mike Charendoff, JDL Finance, to speak on the matter. Motion No. C150422 -10 Moved by Crawford, Seconded by Jermey Whereas Council deferred Motion No. C150408 -15 which reads: "Be it resolved 1. That the correspondence dated March 23, 2015 and presented by Mike Charendoff, JDL Finance re: Request to Waive Invoices Related to Terra -Moda be received. 2. That the said request be denied. 3. And That the applicant be notified of Council's decision under the Director, Finance/Treasurer /Deputy CAO's signature." And Whereas Council directed staff to bring forward a report with background on the matter. Now therefore Be it resolved 1. That Report No. F12015 -11, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re: JDL Finance Request for Waiving of Outstanding Engineering Costs Related to Tera -Moda Development be received and adopted. 2. That JDL Finance's request for the waiving of engineering costs related to the Tera- Moda development be denied. 3. And that the applicant be advised of Council's decision under the Director, Finance/Treasurer /Deputy CAD's signature. Carried. Page 6 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. b) Report No. F12015 -12, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re: Statement of Accounts — March 31, 2015. Motion No. C150422 -11 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That Report No. F12015 -12, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re: Statement of Accounts — March 31, 2015 be received for information only. 2. And That the accounts for the month of March 2015 totalling $ 6,374,661.40 be received. Carried. c) Report No. RC2015 -03, Shawn Binns, Director, Recreation and Community Services re: Proposed Amendments to Regulations Pertaining to Special Events Taking Place in the Township of Oro - Medonte. Council consented to permit Al Sinclair and Klaus Kuch to speak on the matter. Motion No. C150422 -12 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Report No. RC2015 -03, Shawn Binns, Director, Recreation and Community Services re: Proposed Amendments to Regulations Pertaining to Special Events Taking Place in the Township of Oro - Medonte be received and adopted. 2. That the recommendations contained within Report No. RC2015 -03, be approved. 3. That staff bring forward the proposed amendments to the regulations for Council's consideration. 4. That the CAO be authorized execute an agreement with Burl's Creek Event Grounds articulating the Township expectations as outlined in Report No. RC2015 -03. Carried. Page 7 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. d) Shawn Binns, Director, Recreation and Community Services re: 2015 Grants and Subsidy Requests Budget Allocation. Councillor Crawford declared a pecuniary interest on two of the requests within Item 10d) Shawn Binns, Director, Recreation and Community Services, re: 2015 Grants & Subsidy Requests Budget Allocation as he is a Director and the 2nd Vice President of the Oro Agricultural Society and a Trustee of the Oro Station Hall, his name is registered on the deed. Councillor Crawford left the Chambers during the discussion and the table for the vote and did not participate in the discussion or vote on the matters of the Oro Agricultural Society or the Oro Station Hall. Councillor Jermey declared a pecuniary interest on two of the requests within Item 10d) Shawn Binns, Director, Recreation and Community Services, re: 2015 Grants & Subsidy Requests Budget Allocation as he is a member and exhibits cattle at both Coldwater Agricultural Society and Oro Agricultural Society fairs and receives a cheque from both Agricultural Society's for showing cattle. Councillor Jermey left the Chambers during the discussion and the table for the vote and did not participate in the discussion or vote on the matters of the Coldwater Agricultural Society or Oro Agricultural Society. Motion No. C150422 -13 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the correspondence presented by Shawn Binns, Director, Recreation and Community Services, re: 2015 Grants & Subsidies Requests Budget Allocation be received. 2. That the 2015 Grant Requests be approved in the following amounts: User Group Amount Approved Coldwater & District Agricultural Society Separate motion Coldwater Canadiana Heritage Museum 350.00 Copeland Forest Friends Assoc. Separate motion for subsidy request Crime Stoppers 200.00 Information Orillia Nil Oro Agricultural Society 2 Separate motions rant & subsidy) Oro Horticultural Society 2,500.00 Oro Station Community Hall Separate motion Rugby Community Hall 2,500.00 Shanty Bay Firefighters Separate motion for subsidy request Telecare Orillia Distress Line 500.00 Vivek Burhanpurkar Separate motion 3. And That the applicants be notified of Council's decision under the Mayor's signature. Carried. Page 8 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. Motion No. C150422 -14 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the 2015 Grant Request from Coldwater & District Agricultural Society be approved in the amount of $200.00. 2. And That the applicant be notified of Council's decision under the Mayor's signature. Carried. Motion No. C150422 -1 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the 2015 Grant Request from Oro Agricultural Society be approved in the amount of $500.00. 2. And That the applicant be notified of Council's decision under the Mayor's signature. Carried. Motion No. C150422 -16 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the request from the Oro Agricultural Society for a 2015 subsidy be approved in the amount of $1,596.00 for the use of the Old Town Hall for monthly meetings. 2. And That the applicant be notified of Council's decision under the Director, Recreation & Community Services' signature. Carried. Motion No. C150422 -17 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the Oro - Medonte Horticultural Society 2015 subsidy request be approved in the amount of $1,629.63 for the use of the Edgar Hall, Banquet Hall, Community Centre Meeting Room, Old Town Hall and Trinity Church. 2. And That the applicant be notified of Council's decision under the Director, Recreation & Community Services' signature. Carried. Page 9 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. Motion No. C150422 -18 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the 2015 Grant Request from Oro Station Hall be approved in the amount of $2,500.00. 2. And That the applicant be notified of Council's decision under the Mayor's signature. Carried. Motion No. C150422 -19 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the Copeland Forest Friends Assoc. 2015 subsidy request be approved in the amount of $560.00 for the use of the Carley Hall. 2. And That the applicant be notified of Council's decision under the Director, Recreation & Community Services' signature. Carried. Motion No. C150422 -20 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the Shanty Bay Firefighters 2015 subsidy request be approved in the amount of $306.00 for the use of the Shanty Bay Ball Diamond. 2. And That the applicant be notified of Council's decision under the Director, Recreation & Community Services' signature. Carried. Motion No. C150422 -21 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the 2015 grant request from Vivek Burhanpurkar for Maya Burhanpurkar be denied in accordance with Township Policy. 2. And That the applicant be notified accordingly and provided a copy of the Township's Policy under the Clerk's signature. Carried. Page 10 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. e) Report No. DS2015 -35, Andria Leigh, Director, Development Services re: Site Plan Agreement (F Barci Holdings), 2014 - SPA -19, Lot 7, Plan 51 M -881, 13 Warbler Way [Refer to Items 15b) and k)]. Motion No. C150422 -22 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That Report No. DS2015 -035, Andria Leigh, Director, Development Services re: Site Plan Agreement (F Barci Holdings), 2014- SPA -19, Lot 7, Plan 51 M -881, 13 Warbler Way be received and adopted. 2. That the Township of Oro - Medonte enters into a Site Plan Agreement with F. Barci Holdings Inc. to permit the construction of a single detached dwelling. 3. That the appropriate by -laws for the Site Plan Agreement and to Remove the Holding Provision applying to the lands described as Lot 7, Plan 51 M -881, 13 Warbler Way be brought forward for Council's, consideration. 4. And that the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. f) Report No. DS2015 -36, Andria Leigh, Director, Development Services re: Pre - Servicing Agreement Braestone (Phase 1 A) [Refer to Item 151)]. Motion No. C150422 -23 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Report No. DS2015 -36, Andria Leigh, Director, Development Services re: Pre - Servicing Agreement Braestone Development Corporation (Phase 1A) be received and adopted. 2. That the Township of Oro - Medonte enters into a Pre - Servicing Agreement with Braestone Development Corporation. 3. That the appropriate by -law be brought forward for Council's consideration. 4. And That the owner be notified of Council's decision under the Director, Development Services' signature. Carried. Page 11 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. g) Report No. CS2015 -09, Doug Irwin, Director, Corporate Services /Clerk re: Draft Refreshment Stand By -Law [Refer to Item 15a)]. Motion No. C150422 -24 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That Report No. CS2015 -09, Doug Irwin, Director, Corporate Services /Clerk re: Draft Refreshment Stand By -Law be received and adopted. 2. That the recommendations outlined in Report No. CS2015 -09 be approved. 3. That the draft by -law No. 2015 -063 be brought forward for Council's consideration. 4. And That any applicable applicants be notified of Council's decision under the Chief Municipal Law Enforcement Officer's signature. Carried. Motion No. C150422 -25 Moved by Hall, Seconded by Macpherson Be it resolved that Rule 3.7 of Procedural By -law No. 2014 -194 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 10:00 p.m. Carried. Page 12 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. 11. Reports of Members of Council: a) Mayor H.S. Hughes, re: 2015 Budget Allocations for • Orillia & Area Physician Recruitment & Retention Committee, • Barrie Area Physician Recruitment, • Ontario's Lake Country, • Oro - Medonte Chamber of Commerce. Motion No. C150422 -26 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the verbal information presented by Mayor H.S. Hughes re: 2015 Budget Allocations for Orillia & Area Physician Recruitment & Retention Committee and Barrie Area Physician Recruitment be received. 2. That the Township of Oro - Medonte approve a funding request to the Orillia & Area Physician Recruitment & Retention Committee in the amount of $8,000.00. 3. That the Township of Oro - Medonte approve a funding request to the Barrie Area Physician Recruitment in the amount of $8,000.00. 4. And that the applicants be advised of Council's decision under the Mayor's signature. Carried. Recorded Vote Reque Councillor Crawford Councillor Hall Deputy Mayor Hough Councillor Jermey Councillor Macpherson Councillor Coutanche Mayor H.S. Hughes !sted by Councillor Crawford Nay Yea Yea Yea Yea Nay Yea Motion No. C150422 -27 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the verbal information presented by Mayor H.S. Hughes re: 2015 Budget Allocations for Ontario's Lake Country be received. 2. That Council support the funding commitment for the remaining three years subject to the submission and acceptance of an annual business performance summary and budget in future years. 3. And That Ontario's Lake Country be notified of Council's decision under the Mayor's signature. Carried. Page 13 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. Motion No. C150422 -28 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the verbal information presented by Mayor H.S. Hughes re: 2015 Budget Allocations for Oro - Medonte Chamber of Commerce be received. 2. That 2015 funding will be advanced contingent on Council's receipt and acceptance of an updated Business /Strategic Plan. 3. That an annual business performance summary and budget be submitted in future years. 4. And that the Oro - Medonte Chamber of Commerce be notified of Council's decision under the Mayor's signature. Carried. b) Mayor H.S. Hughes re: County Road 22 Update. Council consented to permit Terry Ruffell and Helen Macrae to speak on the matter. Motion No. C150422 -29 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the verbal information presented by Mayor H.S. Hughes re: County Road 22 Update be received. 2. And That correspondence be forwarded to the Warden of Simcoe County under the Mayor's signature. Carried. Page 14 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. c) Councillor Macpherson re: Accessibility Advisory Committee Appointments. Motion No. C150422 -30 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the verbal information presented by Councillor Macpherson re: Accessibility Advisory Committee Appointments be received. 2. That the following are appointed to the Accessibility Advisory Committee for the 2014 -2018 term: • Doug Humphries; • Kristi McKechnie; and • Christina Sanford. 3. That the appropriate by -law be brought forward for Council's consideration. 4. And That the applicants be advised of Council's decision under the Mayor's signature. Carried. d) Councillor Jeremy, Chair, Heritage Committee, correspondence dated February 17, 2015 from Don Ross, Founder and Chair, Orillia Museum of Art and History re: Celebration of the 400th Anniversary of Samuel de Champlain in Oro - Medonte Re- instating a Commemorative Plaque (from Heritage Committee Meeting on Monday, March 9 and Monday, April 20, 2015). Motion No. C150422 -31 Moved by Coutanche, Seconded by Macpherson Be it resolved That the correspondence dated March 31, 2015 and verbal information presented by Councillor Jermey, Chair, Heritage Committee re: Celebration of the 400th Anniversary of Samuel de Champlain in Oro - Medonte Re- instating a Commemorative Plaque be received. And Whereas Council of the Township of Oro- Medonte, at its March 25, 2015 Council meeting, passed Motion No. C150325 -8 which reads: "Be it resolved 1. That Council of the Township of Oro - Medonte apply to the Ontario Heritage Trust to erect a Commemorative Plaque for the Celebration of the 400th Anniversary of Samuel de Champlain. 2. And That the Orillia Chamber of Commerce be advised of Council's application and request that the Orillia Chamber of Commerce provide letters of support for the Township's and Orillia Museum of Art and History's application." Page 15 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. And Whereas upon investigation to apply, each applicant is to contribute a minimum of $5,000 to their project in addition to providing in -kind support. And Whereas Council has recently adopted the Township's 2015 budget which does not include an allocation towards a Commemorative Plaque. Now therefore be it resolved that Council supports the Heritage Committee recommendation that, based on the additional financial information received, that the Province be petitioned to re- instate the plaque as originally commissioned and installed by the Province. That the Township does not proceed with an application to erect a Commemorative Plaque for the Celebration of the 400th Anniversary of Samuel de Champlain. And that the applicable parties be advised, under the Mayor's signature. Carried. 12. Consent Agenda: a) Announcements of Interest to the Public: 1. Carley Community Hall, Pancake Breakfast, Saturday, April 25, 2015, 9 a.m. to 11 a.m. 396 Warminster Side Road (north of Horseshoe Valley Road between Lines 8 and 9). 2. Emergency Preparedness Week, May 3 -9, 2015; Oro - Medonte Fire & Emergency Services Pancake Breakfasts at Stations, 1, 2, 3, 4 and 5; Saturday, May 9, 2015, 9:OOam- 12:OOpm. 3. Township of Oro - Medonte, Street Sweeping Program, Scheduled Start: May 4, 2015. b) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on February 5, 2015. Staff Recommendation: Receive. c) Correspondence dated March 30, 2015 from Bruce Stanton, Simcoe North MP, Assistant Deputy Chair of Committees of the Whole re: Township Application, Historic Sites Cost Sharing Program, Parks Canada. Staff Recommendation: Receive. d) Correspondence dated March 17, 2015 from Mario Sergio, Minister Responsible for Seniors Affairs re: Request to Proclaim June as "Seniors' Month Staff Recommendation: Receive, Proclaim, Post on Township Website. e) Correspondence dated April 1, 2015 from Gayle Wood, Chief Administrative Officer, Nottawasaga Valley Conservation Authority re: NVCA 2015 Municipal Levy. Staff Recommendation: Receive. Page 16 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. Motion No. C150422 -32 Moved by Jermey, Seconded by Crawford Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Carley Community Hall, Pancake Breakfast, Saturday, April 25, 2015, 9 a.m. to 11 a.m. 396 Warminster Side Road (north of Horseshoe Valley Road between Lines 8 and 9). 2. Emergency Preparedness Week, May 3 -9, 2015. 3. Township of Oro - Medonte, Street Sweeping Program, Scheduled Start: May 4, 2015. b) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on February 5, 2015. Received. c) Correspondence dated March 30, 2015 from Bruce Stanton, Simcoe North MP, Assistant Deputy Chair of Committees of the Whole re: Township Application, Historic Sites Cost Sharing Program, Parks Canada. Received. d) Correspondence dated March 17, 2015 from Mario Sergio, Minister Responsible for Seniors Affairs re: Request to Proclaim June as "Seniors' Month ". Received, Proclaimed, Posted on Township Website. e) Correspondence dated April 1, 2015 from Gayle Wood, Chief Administrative Officer, Nottawasaga Valley Conservation Authority re: NVCA 2015 Municipal Levy. Received. Carried. Page 17 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. 13. Communications: a) Correspondence dated March 31, 2015 from Chris Evans re: Request to Purchase Road Allowance called Paul Avenue. Motion No. C150422 -33 Moved by Macpherson, Seconded by Coutanche Be it resolved that the correspondence dated March 31, 2015 from Chris Evans re: Request to Purchase Road Allowance called Paul Avenue be received and referred to staff for a report. Carried. b) Correspondence dated March 31, 2015 from Township of Essa re: Essa Challenge - Swing for Health Care, Thursday, June 4, 2015, Bear Creek Golf Club, 8545 County Rd. 56, Utopia. Motion No. C150422 -34 Moved by Crawford, Seconded by Jermey Be it resolved that the correspondence dated March 31, 2015 from Township of Essa re: Essa Challenge - Swing for Health Care, Thursday, June 4, 2015, Bear Creek Golf Club, 8545 County Rd. 56, Utopia, be received. Carried. c) Correspondence received April 2, 2015 from Bert Duclos, Heritage Outreach Consultant, Culture Services Unit, Ministry of Tourism, Culture and Sport re: Cultural Heritage Conservation Workshop, Thursday, April 23, 2015, 5:00 p.m. -9:00 p.m. Midland Public Library, 320 King Street. Motion No. C150422 -35 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the correspondence received April 2, 2015 from Bert Duclos, Heritage Outreach Consultant, Culture Services Unit, Ministry of Tourism, Culture and Sport re: Cultural Heritage Conservation Workshop, Thursday, April 23, 2015, 5:00 p.m. -9:00 p.m. Midland Public Library, 320 King Street be received. 2. That Councillors Crawford and Jeremey be authorized to attend. 3. And That the Clerk's Office RSVP accordingly. Carried. Page 18 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. d) Correspondence dated April 15, 2015 from Ron LePage, Vice President, North Simcoe Muskoka District Labour Council re: Request to Proclaim Tuesday, April 28, 2015 as "Workers Day of Mourning" and Lowering of Flags. Motion No. C150422 -36 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the correspondence dated April 15, 2015 from Ron LePage, Vice President, North Simcoe Muskoka District Labour Council re: Request to Proclaim Tuesday, April 28, 2015 as "Workers Day of Mourning" and Lowering of Flags be received. 2. That the proclamation request be approved in accordance with Township Policy and posted on the Township's website. 3. That the flag lowering request be approved and communicated in accordance with Township Policy. 4. And that the applicant be advised of Council's decision under the. Mayor's signature. Carried. 14. Notice of Motions: None. 15. By -Laws: a) By -Law No. 2015 -063: Being a By -law to License and to Regulate Refreshment Stands and to Repeal By -law No. 2013 -126 (Refreshment Stand By -law). b) By -Law No. 2015 -068: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and F. Barci Holdings Inc. described as lands as follows: Lot 7, Plan 51 M -881, as in 58568 -0057 LT, Roll # 4346- 010 - 012 - 42748, Township of Oro - Medonte, County of Simcoe. c) By -Law No. 2015 -069: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Duncor Enterprises Inc., for Slurry Seal (Tender TES2015 -01). d) By -Law No. 2015 -070: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Dalton R. Lowe and Sons Construction Ltd. for Supplying, Hauling, Mixing and Piling of Winter Sand (Tender TES2015 -02). Page 19 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. e) By -Law No. 2015 -071: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Da -Lee Dust Control for "Dark Journal' Virgin Oil (Tender TES2015 -03). f) By -Law No. 2015 -072: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and K.J. Beamish Construction Co. Ltd. for Hot Mix Paving (Tender TES2015 -05). g) By -Law No. 2015 -073: A By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers And to Repeal By -Law Nos. 2014 -049, 204 -088 and 2015 -027. h) By -Law No. 2015 -074: A By -law to Amend By -law No. 2012 -181, A By -law to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Oro - Medonte. i) By -Law No. 2015 -075: A By -Law to Amend By -Law, 2014 -012, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law). j) By -Law No. 2015 -076: A By -law to Provide for the Giving of Names to Highways within the Township of Oro - Medonte, County of Simcoe (Draft Plan of Subdivision 2011- SUB -02 [Owen Estates], Concession 14 South Part Lot 5, RP 51 R6537 Part 1 ( Medonte), Township of Oro - Medonte. k) By -Law No. 2015 -077: A By -law to remove the Holding symbol On lands described as follows: Lot 7, Plan 51 M -881, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 030 - 012 - 42748. 1) By -Law No. 2015 -078: A By -law to Authorize the Execution of a Pre - Servicing Agreement with Braestone Development Corporation — Draft Plan of Subdivision (Phase 1A) for PCL 2 -1 SEC 51— ORO -9; LT 3, CON 9, ORO, being the E 1/2 & W 1/2; LT 2, CON 9, ORO, being the E' /2 & W' /2 ; PT 1, 51 R- 21804, except PT 1, 51 R- 28741; being all of PIN # 58532 -0089 (LT), Township of Oro - Medonte, County of Simcoe. Motion No. C150422 -37 Moved by Macpherson, Seconded by Coutanche Be it resolved that a) By -Law No. 2015 -063: Being a By -law to License and to Regulate Refreshment Stands and to Repeal By -law No. 2013 -126 (Refreshment Stand By -law), as amended to include setback restrictions on operating distances. Page 20 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. b) By -Law No. 2015 -068: By -Law No. 2015 -068: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and F. Barci Holdings Inc. described as lands as follows: Lot 7, Plan 51 M- 881, as in 58568 -0057 LT, Roll # 4346- 010- 012 - 42748, Township of Oro - Medonte, County of Simcoe. c) By -Law No. 2015 -069: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Duncor Enterprises Inc., for Slurry Seal (Tender TES2015 -01). d) By -Law No. 2015 -070: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Dalton R. Lowe and Sons Construction Ltd. for Supplying, Hauling, Mixing and Piling of Winter Sand (Tender TES2015 -02) e) By -Law No. 2015 -071: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Da -Lee Dust Control for "Dark Journal' Virgin Oil (Tender TES2015 -03). f) By -Law No. 2015 -072: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and K.J. Beamish Construction Co. Ltd. for Hot Mix Paving (Tender TES2015 -03). g) By -Law No. 2015 -073: A By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers And to Repeal By -Law Nos. 2014 -049, 204 -088 and 2015 -027. h) By -Law No. 2015 -074: A By -law to Amend By -law No. 2012 -181, A By -law to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Oro - Medonte. i) By -Law No. 2015 -075: A By -Law to Amend By -Law, 2014 -012, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law). j) By -Law No. 2015 -076: A By -law to Provide for the Giving of Names to Highways within the Township of Oro - Medonte, County of Simcoe (Draft Plan of Subdivision 2011- SUB -02 [Owen Estates], Concession 14 South Part Lot 5, RP 51 R6537 Part 1 ( Medonte), Township of Oro - Medonte. k) By -Law No. 2015 -077: By -Law No. 2015 -077: A By -law to remove the Holding symbol On lands described as follows: Lot 7, Plan 51 M -881, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 030 - 012 -42748 Page 21 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. 1) By -Law No. 2015 -078: By -Law No. 2015 -078: A By -law to Authorize the Execution of a Pre - Servicing Agreement with Braestone Development Corporation — Draft Plan of Subdivision (Phase 1) for PCL 2 -1 SEC 51— ORO -9; LT 3, CON 9, ORO, being the E 1/2 & W 1/2; LT 2, CON 9, ORO, being the E 1/2 & W 1/2 ; PT 1, 51 R- 21804, except PT 1, 51 R- 28741; being all of PIN # 58532 -0089 (LT), Township of Oro - Medonte, County of Simcoe. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. Questions from the Public Clarifying an Agenda Item: 17. Closed Session Items (Unfinished Items): None. 18. Confirmation By -Law: a) By -Law No. 2015 -067: Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, April 22, 2015. Motion No. C150422 -38 Moved by Crawford, Seconded by Jermey Be it resolved that By -Law No. 2015 -067: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, April 22, 2015 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 22 of 23 Council Meeting Minutes — Wednesday, April 22, 2015. 19.Adjournment: a) Motion to Adjourn. Motion No. C150422 -39 Moved by Coutanche, Seconded by Macpherson Be it resolved that we do now adjourn at 10:10 p.m. Carried. Page 23 of 23