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04 22 2015 Council AgendaPage 6 -24 25-28 29 --ate" .,i, Tijlmsplir cif fft-PI-140fife IL i�� Proud Heritage. Exciting Forum The Township of Oro - Medonte Council Meeting Agenda Council Chambers Wednesday, April 22, 2015 5:30 p.m. - Closed Session 7:00 p.m. - Open Session 1. Call to Order - Private Prayer /Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director, Development Services re: Solicitor - client privilege (By -Law No. 2014 -111). d) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Plan 993, Lots 11, 23, 33, 41, 51, 59, 76 & 77 (Orillia)). 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, April 8, 2015. b) Minutes of Special Council meeting held on Wednesday, April 15. 2015. 6. Recognition of Achievements: a) Walkerton Clean Water Centre (WCWC), Certificates of Achievement, Standard of Care - Safe Drinking Water Act Course for Maegan Drake, Michelle Jakobi, Fred MacGregor, Glenn Melton, Chad Robinson, Pam Silk, Gary Watson, Jerry Ball, Lisa McNiven, Doug Irwin, Janette Teeter, Mayor H.S. Hughes, Deputy Mayor Hough, Councillors Coutanche, Macpherson, Hall, Crawford and Jeremy. 7. Public Meetings: None. Page 1 of 499 Council Meeting Agenda - April 22, 2015 8. Deputations: 30-42 a) 7:00 p.m. Darren Parberry, Metis Transportation Ltd. re: Update of Transit Survey Results and Request to Commence to Bring Transit to Municipality. 9. Identification From the Public of an Agenda Item of Interest: 10. Reports of Municipal Officers: 43-47 a) Report No. F12015 -11, Paul Gravelle, Director, Finance /Treasurer /Deputy CAO re: JDL Finance Request for Waiving of Outstanding Engineering Costs Related to Tera -Mods Development [deferred from April 8, 2015 meeting]. 48-50 b) Report No. F12015 -12, Paul Gravelle, Director, Finance /Treasurer /Deputy CAO re: Statement of Accounts — March 31, 2015. 51 -137 c) Report No. RC2015 -03, Shawn Binns, Director, Recreation and Community Services re: Proposed Amendments to Regulations Pertaining to Special Events Taking Place in the Township of Oro - Medonte. 138-233 d) Shawn Binns, Director, Recreation and Community Services re: 2015 Grants and Subsidy Requests Budget Allocation. 234-240 e) Report No. DS2015 -35, Andria Leigh, Director, Development Services re: Site Plan Agreement (F Barci Holdings), 2014 - SPA -19, Lot 7, Plan 51 M -881, 13 Warbler Way [Refer to Items 15b) and k)]. 241 -246 f) Report No. DS2015 -36, Andria Leigh, Director, Development Services re: Pre - Servicing Agreement Braestone (Phase 1A) [Refer to Item 151)]. 247-256 g) Report No. CS2015 -09, Doug Irwin, Director, Corporate Services /Clerk re: Draft Refreshment Stand By -Law [Refer to Item 15a)]. 11. Reports of Members of Council: 257 - 335 a) Mayor H.S. Hughes, re: 2015 Budget Allocations for • Orillia & Area Physician Recruitment & Retention Committee, • Barrie Area Physician Recruitment, • Ontario's Lake Country, • Oro - Medonte Chamber of Commerce. 336 - 340 b) Mayor H.S. Hughes re: County Road 22 Update. 341 c) Councillor Macpherson re: Accessibility Advisory Committee Applications. 342-346 d) Councillor Jeremy, Chair, Heritage Committee, correspondence dated February 17, 2015 from Don Ross, Founder and Chair, Orillia Museum of Art and History re: Celebration of the 400th Anniversary of Samuel de Champlain in Oro - Medonte Re- instating a Commemorative Plaque (from Heritage Committee Meeting on Monday, March 9 and Monday, April 20, 2015). Page 2 of 499 Council Meeting Agenda - April 22, 2015 12. Consent Agenda: 347 - 350 a) Announcements of Interest to the Public: 1. Carley Community Hall, Pancake Breakfast, Saturday, April 25, 2015, 9 a.m. to 11 a.m. 396 Warminster Side Road (north of Horseshoe Valley Road between Lines 8 and 9). 2. Emergency Preparedness Week, May 3 -9, 2015; Oro - Medonte Fire & Emergency Services Pancake Breakfasts at Stations, 1, 2, 3, 4 and 5; Saturday, May 9, 2015, 9:00am- 12:00pm. 3. Township of Oro - Medonte, Street Sweeping Program, Scheduled Start: May 4, 2015. 351 -381 b) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on Page 3 of 499 February 5, 2015. Staff Recommendation: Receive. 382 - 384 c) Correspondence dated March 30, 2015 from Bruce Stanton, Simcoe North MP, Assistant Deputy Chair of Committees of the Whole re: Township Application, Historic Sites Cost Sharing Program, Parks Canada. Staff Recommendation: Receive. 385 d) Correspondence dated March 17, 2015 from Mario Sergio, Minister Responsible for Seniors Affairs re: Request to Proclaim June as "Seniors' Month ". Staff Recommendation: Receive, Proclaim, Post on Township Website. 386 - 387 e) Correspondence dated April 1, 2015 from Gayle Wood, Chief Administrative Officer, Nottawasaga Valley Conservation Authority re: NVCA 2015 Municipal Levy. Staff Recommendation: Receive. 13. Communications: 388 - 390 a) Correspondence dated March 31, 2015 from Chris Evans re: Request to Purchase Road Allowance called Paul Avenue. 391 - 393 b) Correspondence dated March 31, 2015 from Township of Essa re: Essa Challenge - Swing for Health Care, Thursday, June 4, 2015, Bear Creek Golf Club, 8545 County Rd. 56, Utopia. 394 c) Correspondence received April 2, 2015 from Bert Duclos, Heritage Outreach Consultant, Culture Services Unit, Ministry of Tourism, Culture and Sport re: Cultural Heritage Conservation Workshop, Thursday, April 23, 2015, 5:00 p.m. -9:00 p.m. Midland Public Library, 320 King Street. 395 - 397 d) Correspondence dated April 15, 2015 from Ron LePage, Vice President, North Simcoe Muskoka District Labour Council re: Request to Proclaim Tuesday, April 28, 2015 as "Workers Day of Mourning" and Lowering of Flags. Page 3 of 499 Council Meeting Agenda - April 22, 2015 14. Notice of Motions: None. 15. By -Laws: 398 - 409 a) By -Law No. 2015 -063: Being a By -law to License and to Regulate Refreshment Stands and to Repeal By -law No. 2013 -126 (Refreshment Stand By -law). 410 - 423 b) By -Law No. 2015 -068: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and F. Barci Holdings Inc. described as lands as follows: Lot 7, Plan 51 M -881, as in 58568 -0057 LT, Roll # 4346- 010 - 012 - 42748, Township of Oro - Medonte, County of Simcoe. 424 - 439 c) By -Law No. 2015 -069: A By -Law to Authorize the Execution of an Page 4 of 499 Agreement Between the Township of Oro - Medonte and Duncor Enterprises Inc., for Slurry Seal (Tender TES2015 -01). 440 - 452 d) By -Law No. 2015 -070: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Dalton R. Lowe and Sons Construction Ltd. for Supplying, Hauling, Mixing and Piling of Winter Sand (Tender TES2015 -02). 453 - 463 e) By -Law No. 2015 -071: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Da -Lee Dust Control for "Dark Journal' Virgin Oil (Tender TES2015 -03). 464 - 477 f) By -Law No. 2015 -072: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and K.J. Beamish Construction Co. Ltd. for Hot Mix Paving (Tender TES2015 -05). 478 - 481 g) By -Law No. 2015 -073: A By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers And to Repeal By -Law Nos. 2014 -049, 2014 -088 and 2015 -027. 482 h) By -Law No. 2015 -074: A By -law to Amend By -law No. 2012 -181, A By -law to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Oro - Medonte. 483 i) By -Law No. 2015 -075: A By -Law to Amend By -Law, 2014 -012, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law). 484 j) By -Law No. 2015 -076: A By -law to Provide for the Giving of Names to Highways within the Township of Oro - Medonte, County of Simcoe (Draft Plan of Subdivision 2011 - SUB -02 [Owen Estates], Concession 14 South Part Lot 5, RP 51 R6537 Part 1 ( Medonte), Township of Oro - Medonte. 485 - 486 k) By -Law No. 2015 -077: A By -law to remove the Holding symbol On lands described as follows: Lot 7, Plan 51 M -881, Township of Oro - Medonte, Page 4 of 499 Council Meeting Agenda - April 22, 2015 County of Simcoe, Roll # 4346- 030 - 012 - 42748. 487-498 1) By -Law No. 2015 -078: A By -law to Authorize the Execution of a Pre - Servicing Agreement with Braestone Development Corporation — Draft Plan of Subdivision (Phase 1A) for PCL 2 -1 SEC 51— ORO -9; LT 3, CON 9, ORO, being the E 1/2 & W '/2; LT 2, CON 9, ORO, being the E 1/2 & W 1/2 ; PT 1, 51 R- 21804, except PT 1, 51 R- 28741; being all of PIN # 58532 -0089 (LT), Township of Oro - Medonte, County of Simcoe. 16. Questions from the Public Clarifying an Agenda Item: 17. Closed Session Items (Unfinished Items): 18. Confirmation By -Law: 499 a) By -Law No. 2015 -067: Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, April 22, 2015. 19. Adjournment: a) Motion to Adjourn. Page 5 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Township of Proud Heritage, Exciting Future Wednesday, April 8, 2015 Present: Mayor H.S. Hughes The Township of Oro - Medonte Council Meeting Minutes Council Chambers Time: 9:32 a.m. gn1d -gn1R Cniinril Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director, Present: Finance /Treasurer /Deputy CAO; Doug Irwin, Director, Corporate Services /Clerk; Jerry Ball, Director, Transportation & Environmental Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Recreation and Community Services; Derek Witlib, Manager, Planning Services; Tamara Obee, Manager, Human Resources, Health & Safety; Janette Teeter, Supervisor, Clerk's Services /Deputy Clerk, Darcy Brooke - Bisschop, Coordinator, Economic Development /Communications Also Sheila Craig, Ann Budge, Mike Charendoff Present: 1%6, %'X 1. Call to Order - Private Prayer /Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 19 Page 6 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C150408 -1 Moved by Jermey, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, April 8, 2015 be received and adopted. 3. Disclosure of Pecuniary Interest: 40 Carried. Mayor H.S. Hughes declared a pecuniary interest on Item 4d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Complainants) and Item 10f) Report No. CS2015 -07, Doug Irwin, Director, Corporate Services /Clerk re: Orillia Fish and Game Conservation Club, 2015 50/50 Draws, Request to Waive Lottery License Financial Guarantee Component as his grandson, who is now a teenager, has lived in his household continuously since he was 6 months old. His biological parents do not. He began employment with the former owner of Burl's Creek in September, 2014. Mayor Hughes subsequently learned that the application for zoning impacts the former owner. He has an agreement to continue operating the Flea Market on lands within the zoning application. Hence, the financial impact for his grandson is extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes left the Chambers and did not participate in the discussion or vote on these items. Motion No. C150408 -2 Moved by Crawford, Seconded by Jermey Be it resolved that Rule 3.7 of Procedural By -law No. 2014 -194 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m. Carried. Page 2 of 19 Page 7 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. 4. Closed Session Items: a) Motion to go in Closed Session. Motion No. C150408 -3 Moved by Coutanche, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 9:35 a.m. to discuss • Labour relations /employee negotiations (Compensation). • Personal matters about an identifiable individual (Complainants). b) Motion to Rise and Report. Motion No. C150408 -4 Carried. Moved by Crawford, Seconded by Jermey (Complainants). Carried c) Robin Bunn, CAO, re: Labour relations /employee negotiations (Compensation). The Clerk delegated his authority under Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to the Closed Session discussion of the April 8, 2015 Council Meeting, Agenda Item 4c) [Robin Dunn, CAO, re: Labour relations /employee negotiations (Compensation)] to Robin Dunn, CAO, of the Township of Oro - Medonte. The following staff were present: Robin Dunn, CAO; Tamara Obee, Manager, Human Resources, Health & Safety. Motion No. C150408 -5 Moved by Macpherson, Seconded by Hall Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re: Labour relations /employee negotiations (Compensation) be received. Carried. Page 3 of 19 Page 8 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Complainants). Mayor H.S. Hughes declared a pecuniary interest on Item 4d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Complainants) and as his grandson, who is now a teenager, has lived in his household continuously since he was 6 months old. His biological parents do not. He began employment with the former owner of Burl's Creek in September, 2014. Mayor Hughes subsequently learned that the application for zoning impacts the former owner. He has an agreement to continue operating the Flea Market on lands within the zoning application. Hence, the financial impact for his grandson is extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes left the Chambers and did not participate in the discussion or vote on this item. Deputy Mayor Hough assumed the Chair. The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk; Tamara Obee, Manager, Human Resources, Health & Safety. Motion No. C150408 -6 Moved by Jermey, Seconded by Crawford Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Complainants) be received. Carried Mayor H.S. Hughes assumed the Chair a) Minutes of Special Council meeting held on Wednesday, March 25, 2015. Motion No. C150408 -7 10k. j Moved by Coutanche, Seconded by Macpherson Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, March 25, 2015 be received and adopted as printed and circulated. Carried. Page 4 of 19 Page 9 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. b) Minutes of Council meeting held on Wednesday, March 25, 2015. Motion No. C150408 -8 Moved by Crawford, Seconded by Jermey Be it resolved that the draft minutes of the Council meeting held on Wednesday, March 25, 2015 be received and adopted as printed and circulated. 40 Carried. c) Minutes of Human Resources Committee meeting held on Thursday, March 26, 2015. Be it resolved that the draft minutes of the Citizen /Senior of the Year Advisory Group meeting held on Monday, March 30, 2015 be received. Carried Motion No. C150408 -11 Be it resolved 1. That Joyce Sinton be nominated as the 2015 Oro - Medonte Citizen of the Year as voted by the Advisory Group. 2. And That the recipient be notified of Council's decision under the Mayor's signature. Carried. Page 5 of 19 Page 10 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. Motion No. C150408 -12 Moved by Crawford, Seconded by Jermey e) Minutes of Special Council meeting held on Wednesday, April 1, 2015. Carried. 6. Recognition of rem 7. Public Meetings: None. 8. Deputations: a) Mike Charendoff, JDL Finance re: Request to Waive Invoices Related to Terra Moda. Motion No. C150408 -14 Moved by Jermey, Seconded by Hough Be it resolved that the motion with respect to the correspondence dated March 23, 2015 and presented by Mike Charendoff, JDL Finance re: Request to Waive Invoices Related to Terra Moda be deferred to have staff bring forward a report with background on this matter. Carried. Page 6 of 19 Page 11 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. Motion No. C150408 -15 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the correspondence dated March 23, 2015 and presented by Mike Charendoff, JDL Finance re: Request to Waive Invoices Related to Terra Moda be received. 2. That the said request be denied. 3. And That the applicant be notified of Council's decision under the Director, Finance /Treasurer /Deputy CAO's signature. Ae Deferred. 9. Identification From the Public of an Agenda Item of Interest: Motion No. C150408 -1 ftk 7 Carried. Page 7 of 19 Page 12 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. b) Report No. TES2015 -04, Jerry Ball, Director, Transportation & Environmental Services re: Tender Results, Transportation Department. Motion No. C150408 -17 Moved by Crawford, Seconded by Jermey Be it resolved 1. That Report No. TES2015 -04, Jerry Ball, Director, Transportation & Environmental Services re: Tender Results, Transportation Department be received and adopted. 2. That the following tenders be awarded: Contract No. Description Contractor Total Amount TES2015 -01 Slurry Seal Duncor $37,651.60 Enterprises Inc. $2.38 square meter TES2015 -02 Supply, Haul, Dalton R. Lowe $100,658.14 (South Yard) Mix, Pile Winter & Sons $81,627.81 (North Yard) Sand Total $182,285.95 TES2015 -03 Dark Journal, Da -Lee Dust $50,511.00 Virgin Oil Control $1.49 /liter TES2015 -05 Hot Mix K.J. Beamish $898,277.17 Construction Co. Ltd. 1. $ 59.85 Asphalt 2. $ .20 Fine Grade 3. $ 5.50 Shoulder 4. $ 1.00 Lump Sum 5. $ 1.50 Asphalt 6. $ 58.58Asphalt $ .20 Fine Grade $ 5.50 Shoulder $ 1.00 Lump Sum $ 1.50 Asphalt TES2015 -07 (2) Tandem Complete Two (2) 2015 Plow /Sander Units Cab & Chassis Western Star $ 534,659.50 Units 3. That the appropriate by -laws be brought forward for Council's consideration. 4. And That the respective Contractors are advised of Council's decision, under the Director, Transportation and Environmental Services' signature. Carried. Page 8 of 19 Page 13 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. Motion No. C150408 -18 Moved by Macpherson, Seconded by Coutanche Be it resolved that consideration of Tender TES2015 -06, Replacement of Sidewalk, Craighurst, be deferred to enable further information to be brought forward for Council's consideration. Carried. c) Report No. RC2015 -02, Shawn Binns, Director, Recreation & Community Services re: Sweet Dreams Ice Cream Motion No. C150408 -19 Ltd. Proposal Moved by Hall, Seconded by Macpherso N\) 1% Carried. Page 9 of 19 Page 14 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. d) Report No. CS2015 -05, Doug Irwin, Director, Corporate Services /Clerk re: Review of Policy POL- ADM -03, Proclamations. Motion No. C150408 -20 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Report No. CS2015 -05, Doug Irwin, Director, Corporate Services /Clerk re: Review of Policy POL- ADM -03, Proclamations be received and adopted. 2. That Option #3 as outlined in Report No. CS2015 -05 be approved. 3. And That the 2014 applicants be advised of Council's decision accordingly. Carried. e) 4r 1%6" Report No. CS2015 -06, Doug Irwin, Director, Corporate Services /Clerk re Policy POL- ADM -02, Flag Etiquette. Nn ",War Motion No. C150408 -21 Moved by Macpherson, Seconded by Coutan Review of Be it resolved - 1. That Report No. CS2015 -06, Doug Irwin, Director, Corporate Services /Clerk re: Review of Policy POL- ADM -02, Flag Etiquette be received and adopted. 2. That the draft policy as outlined in Report No. CS2015 -06 be approved, as noted. 3. And That the 2014 applicants be advised of Council's decision accordingly. I'S Carried. Page 10 of 19 Page 15 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. f) Report No. CS2015 -07, Doug Irwin, Director, Corporate Services /Clerk re: Orillia Fish and Game Conservation Club, 2015 50/50 Draws, Request to Waive Lottery License Financial Guarantee Component. Mayor H.S. Hughes declared a pecuniary interest on Item 10f) Report No. CS2015 -07, Doug Irwin, Director, Corporate Services /Clerk re: Orillia Fish and Game Conservation Club, 2015 50/50 Draws, Request to Waive Lottery License Financial Guarantee Component as his grandson, who is now a teenager, has lived in his household continuously since he was 6 months old. His biological parents do not. He began employment with the former owner of Burl's Creek in September, 2014. Mayor Hughes subsequently learned that the application for zoning impacts the former owner. He has an agreement to continue operating the Flea Market on lands within the zoning application. Hence, the financial impact for his grandson is extended by the Act to include Mayor Hughes as an elected official. Mayor H.S. Hughes left the Chambers and did not participate in the discussion or vote on this item. Motion No. C150408 -22 11kk Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That Report No. CS2015 -07, Doug Irwin, Director, Corporate Services /Clerk re: Orillia Fish and Game Conservation Club, 2015 50/50 Draws, Request to Waive Lottery License Financial Guarantee Component be received and adopted. 2. That the request to waive the Financial Guarantees /Letter of Credit component for 2015 50/50 draws from the Orillia Fish and Game Conservation Club be approved. 3. And that staff proceed accordingly and advise the applicant of Council's decision under the Director, Corporate Services /Clerk's signature. Carried. Page 11 of 19 Page 16 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. g) Report No. CS2015 -08, Doug Irwin, Director, Corporate Services /Clerk re: Land Exchange — Forrester Road [Refer to Item 15b)]. Motion No. C150408 -23 Moved by Crawford, Seconded by Jermey Be it resolved that the correspondence and PowerPoint presentation presented by Tamara Obee, Manager, Human Resources, Health & Safety re: Education or Training of Members, Policy POL- HS- 2- 01 -02, Respect in the Workplace (Harassment and Violence) be received. Carried. Council recessed at 12:01 p.m. and reconvened at 1:06 p.m. During the recess, Council presented Janie Cooper - Wilson with a certificate and cheque for her work with respect to the Oro African Methodist Episcopal Church. Page 12 of 19 Page 17 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. j) Donna Hewitt, Director, Corporate & Strategic Initiatives re: Strategic Planning Workshop. Motion No. C150408 -25 Moved by Crawford, Seconded by Jermey Be it resolved that the PowerPoint presentation dated April 8, 2015 and presented by Donna Hewitt, Director, Corporate & Strategic Initiatives re: Strategic Planning Workshop be received. AIL 11. Reports of Members of Council: Am a) Carried. Mayor H.S. Hughes, correspondence dated March 21, 2015 from Maggie Lau re: Request for Oro - Medonte Memorabilia. AAk Motion No. C150408 -26 Moved by Macpherson, Seconded by Hall v Page 13 of 19 Page 18 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. b) Councillors Hall and Crawford re: 2015 Budget Allocation. Motion No. C150408 -27 Moved by Crawford, Seconded by Hall Be it resolved 1. That the verbal information presented by Councillors Hall and Crawford re: 2015 Budget Allocation be received. 2. That the CAO apply a 1 % cost of living allowance (COLA) increase for bargaining unit excluded staff for the 2015 year. 3. And That the CAO communicate Council's decision accordingly. Carried. Mayor H.S. Hughes distributed correspondence to members of Council and the Clerk. Motion No. C150408 -28 11 1\ Moved by Jermey, Seconded by Hough be it resolved that the information presented by Mayor Hughes re: 2U1 b budget Allocation be received. 12. Consent Agenda` a) b) Carried. Announcements of Interest to the Public:' 1. Township of Oro - Medonte, Canine Control Notice. 2. County Hosts Public Information Sessions on status of Official Plan, April 20, 2015 2 -4 p.m. and 6 -8 p.m., Simcoe County Museum, 1151 Highway 26, Minesing. 3. Carley Community Hall, Pancake Breakfast, Saturday, April 25, 2015, 9 a.m. to 11 a.m. 396 Warminster Side Road (north of Horseshoe Valley Road between Lines 8 and 9). 4. Township of Oro - Medonte Open Houses, Special Event Operations and Municipal Planning Process - Burl's Creek, Monday, April 13, 2015, 3:00 p.m. -5:00 p.m., Oro - Medonte Community Centre Banquet Hall, 71 Line 4 North, Oro - Medonte; and 7:00 p.m. -9:00 p.m., Trinity Community Presbyterian Church, 110 Line 7 South, Oro - Medonte. Minutes of Midland Public Library meeting held on February 12, 2015. Staff Recommendation: Receive. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, February 27, 2015. Staff Recommendation: Receive. d) Nottawasaga Valley Conservation Authority, minutes of February 27, 2015 and highlights of March 27, 2015 meetings. Staff Recommendation: Receive. Page 14 of 19 Page 19 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. Motion No. C150408 -29 Moved by Hall, Seconded by Macpherson Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Township of Oro - Medonte, Canine Control Notice. 2. County Hosts Public Information Sessions on status of Official Plan, April 20, 2015 2 -4 p.m. and 6 -8 p.m., Simcoe County Museum, 1151 Highway 26, Minesing. 3. Carley Community Hall, Pancake Breakfast, Saturday, April 25, 2015, 9 a.m. to 11 a.m. 396 Warminster Side Road (north of Horseshoe Valley Road between Lines 8 and 9). 4. Township of Oro - Medonte Open Houses, Special Event Operations and Municipal Planning Process - Burl's Creek, Monday, April 13, 2015, 3:00 p.m.- 5:00 p.m., Oro - Medonte Community Centre Banquet Hall, 71 Line 4 North, Oro - Medonte; and Monday, April 13, 2015, 7:00 p.m. -9:00 p.m., Trinity Community Presbyterian Church, 110 Line 7 South, Oro - Medonte. b) Minutes of Midland Public Library meeting held on February 12, 2015. Received. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, February 27, 2015. Received. d) Nottawasaga Valley Conservation Authority, minutes of February 27, 2015 and highlights of March 27, 2015 meetings. Received. Im Carried. Page 15 of 19 Page 20 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. 13. Communications: a) Correspondence dated March 25, 2015 from Amir Remtulla, Senior Vice President, Community, Aboriginal, Cultural and Public Affairs, Toronto 2015 Pan Am /Parapan Am re: Request for Accreditation Liaison Officer (ALO). Motion No. C150408 -30 Moved by Jermey, Seconded by Crawford Page 16 of 19 Page 21 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. c) Correspondence received April 1, 2015 from Margaret Thibideau, County of Simcoe re: Night at the Museum, Thursday, May 21, 2015, 7:00 p.m., Simcoe County Museum, 1151 Highway 26, Minesing. Motion No. C150408 -32 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the correspondence received April 1, 2015 from Margaret Thidibeau, County of Simcoe re: Night at the Museum, Thursday, May 21, 2015, 7:00 p.m., Simcoe County Museum, 1151 Highway 26, Minesing be received. 2. That Mayor H.S. Hughes, Deputy Mayor Hough and Councillors Hall, Macpherson and Coutanche be authorized to attend without per diem. 3. And That the Clerk's Office RSVP accordingly. 14. Notice of Moti None. 15. By -Laws: 0 Carried. Page 17 of 19 Page 22 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. Motion No. C150408 -33 Moved by Macpherson, Seconded by Coutanche Be it resolved that a) By -Law No. 2015 -053: A By -Law to Authorize the Execution of a Tax Arrears Extension Agreement. b) By -Law No. 2015 -065: A By -law to Declare Surplus and Exchange the land described as Part Lot 17, Plan 712 being Part 6, Plan 51 R- 38903, (Part of PIN 58556 -0166 (LT)), (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe For Part of Lot 18, Plan 712, being Part 23, Plan 51 R- 38903, (Part of PIN 58556 -0079 (LT)), (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe for Municipal Purposes. 17. Closed Sessic rem 18. Confirmation a) By -Law No. 2015 -059: Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, April 8, 2015. Motion No. C150408 -34 Is Moved by Jermey, Seconded by Crawford Page 18 of 19 Page 23 of 499 5.a) Minutes of Council meeting held on Wednesday, April 8, ... Council Meeting Minutes — Wednesday, April 8, 2015. 19. Adjournment: a) Motion to Adjourn. Motion No. C150408 -35 Moved by Macpherson, Seconded by Coutanche Be it resolved that we do now adjourn at 3:50 p.m. Mayo Carried. Page 19 of 19 Page 24 of 499 5.b) Minutes of Special Council meeting held on Wednesday, A... Tat�tzsht��['I`ZPi Proad Herirage, Exciting Future Wednesday, April 15, 2015 Present: Mayor H.S. Hughes The Township of Oro - Medonte Special Council Meeting Minutes Council Chambers Time: 10:04 a.m. 2014 -2018 Council Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate Present: Services /Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Recreation and Community Services; Tamara Obee, Manager, Human Resources, Health & Safety; Darcy Brooke- Bisschop, Coordinator, Economic Development/Communications Also None Present: 1. Call to Order - Private Prayer /Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. Adoption of Agenda: ip a) Motion to Adopt the Agenda. Motion No. SC150415 -1 Moved by Macpherson, Seconded by Coutanche Be it resolved that the agenda for the Special Council meeting of Wednesday, April 15, 2015 be received and adopted Carried. Page 1 of 4 Page 25 of 499 5.b) Minutes of Special Council meeting held on Wednesday, A... Special Council Meeting Minutes — April 15, 2015. Motion No. SC150415 -2 Moved by Jermey, Seconded by Crawford Be it resolved that Rule 3.7c) of Procedural By -law 2014 -194 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Reports of Municipal Officers: 1,0 a) Donna Hewitt, Director, Corp Workshop. Motion No. SC150415 -3 c Initiatives re: Strategic Planning 610 1%, Moved by Jermey, Seconded by Crawford Be it resolved that the PowerPoint presentation dated April 13, 2015 and presented by Donna Hewitt, Director, Corporate & Strategic Initiatives re: Strategic Planning Workshop be received 1%16_� X Carried. Council recessed at 12:50 p.m. and reconvened at 1:34 p.m. 5. Closed Session Items a) Motion to go In Closed Session. Motion No. SC150415 -4 4F Moved by Coutanche, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 1:34 p.m. to discuss • Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Performance Management & Compensation). • Personal matters about an identifiable individual (Complainant). Carried. Page 2 of 4 Page 26 of 499 5.b) Minutes of Special Council meeting held on Wednesday, A... Special Council Meeting Minutes — April 15, 2015. Motion to Rise and Report. Motion No. SC150415 -5 Moved by Crawford, Seconded by Jermey Be it resolved that we do now Rise at 5:09 p.m. and Report on the Closed Session Items 5 c) Robin Dunn, CAO re: Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Performance Management & Compensation). d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Complainant). Carried. Motion No. SC150415 -6 Moved by Jermey, Seconded by Crawford received. .'y Carried lk d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Complainant). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk. Motion No. SC150415 -7 Moved by Hall, Seconded by Coutanche Be it resolved that 1. The confidential correspondence dated April 15, 2015 and presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Complainant) be received. 2. And That the CAO proceed as outlined. Carried. Page 3 of 4 Page 27 of 499 5.b) Minutes of Special Council meeting held on Wednesday, A... Special Council Meeting Minutes — April 15, 2015. 6. Questions from the Public Clarifying an Agenda Item: 7. Confirmation By -Law: a) By -law No. 2015 -066: Being a By -Law to Confirm the Proceedings of the Special Council Meeting held on Wednesday, April 15, 2015. Motion No. SC150415 -8 Moved by Crawford, Seconded by Jermey 8. Adjournment: a) Motion to Adjourn. Motion No. SC150415 -9 w% Moved by Coutanche, Seconded by Hall Be it resolved that we do now adjourn at 5:10 p.m. Iss Mayor, H.S. Hughes Clerk, J. Douglas Irwin N' Carried. Carried. Page 4 of 4 Page 28 of 499 6.a) Walkerton Clean Water Centre (WCWC), Certificates of A�m" 8.a) 7:00 p. eque e° r Depu t,on >3efa -� c�;��;c 6lCc�mmitte x el Any -written or electronic u-'b issic.-M and background information for consideration by CounciVCornmittee must be submitted to the Clerk by 9.-GO a.m. 7 calendar days prior tollhe toll pre erred meeting. Electronic submissions shouid be submitted in Microsoft PowerPoint !Microsoft Word format. Preferred Meeting and Da {e: P f ` _ i am requesting deputation to speak: a) my own behalf; or b Won v i3au of a group / organization / assm�alion, r; b), please state nanne of group! Car a= ization / association below. He rt5 rz #A. 5 P oP- -r17 -t Al b�,D e to use: G projector u laptop amm'sI a Speaker(s) A deputation wishing to appear before Cou ncil /Co mites l-tall I be Hmited to no more than two (2) speakers with a total spearing ime of not more than ten } ?0) minutes - _.01gap' Stdr jeclkof Presentation Please des "e beer, Iffie subiect matter e. the requested presant'a on in sufficient detail, to provide 'lie 'Township a mans to deter -nine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the pre entaabon, particularly defining how the subje+ci matter aligns w h Go undi's Mandate. Pease note, if you intend to in^Fwde lhandouts or a presentation ; s€ sg elec.ronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies cf the presentation includin any haWouts end are to be delivered xe (:;e 's Office to accordance with the guidelines for Dep utationsi0eiegations outlined in the Township's Procedural By -law. Ueva _ // COHH m(.6 VC L, 1 7' eas oq. is by this presence =i€ on is irnp+ortant to C Ou nc:= and to the =:%uniecipa €xty: Page 30 of 499 8.a 7:OQ p . Irren Parberry, Metis Transportation Ltd. re... Date of Request: � 0 � � 2 �- �r�7 Signatures) of aksr(s }�_, Address: rQ? cx (;;,Air Oc xj� 70 4 Fax: Email: S i ym Co W e 0 Note: Additional material may be ere-'--Wed a presented at the time of the d potation. e- heduling wlil be at the discFetion of tree Cierjk, and will be confirmed- There are no guarantees that by requesting a certain date(s) your deputation W it be a depted, as prior com im'1tmeats may ,make it necessary to schedule an attem.ate date suggest by the le - Pemonal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended.. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and PrDtection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro- Medonte, 148 Une 7 SmAh, Oro•- Medonte, Ontado, LQL 2EQ. _ - -- - 12/2014 Page 31 of 499 8.a) 7:00 p.m. Darren Parberry, Metis Transportation Ltd. re... COUNTY OF SIMCOE MARKET SURVEY - 251 surveys (Incl 13 on -line & 7 municipal) - 37 locations rec'd. (90 initial) 1) Please tell us about your household: (please circle the appropriate answer) a) Please indicate your age group: Response Percent Count Under 14 3.6% 9 15 -24 23.5% 59 25 -44 19.9% 50 45 -54 17.1% 43 55 -64 15.1% 38 65+ 20.7% 52 b) How many live in your household that are under 18 ? Response Percent Count 0 34.3% 83 1 14% 34 2 19.8% 48 3 13.2% 32 4 10.7% 26 5 4.1% 10 5+ 3.7% 9 c) Is there anyone over 55 living in your household (not including spouse) ? Response Percent Count Yes 33.5% 84 No 66.5% 167 2) Do You Own A Car? Response Percent Count Yes 64.1% 161 No 35.9% 93 3) Would you like to see a transit system for Adjala - Tosorontio, Clearview, New Techumseth, Oro - Medonte, Ramara, Severn, Tay, Tiny? Response Percent Count Yes 94.4% 237 No 2% 5 Undecided 3.6% 9 Page 32 of 499 8.a) 7:00 p.m. Darren Parberry, Metis Transportation Ltd. re... 4) Where would you like to see transit service provided? Response Alliston 55 Tottenham 45 Becton 44 Orillia 29 Barrie 25 Brechin 20 Lagoon City 16 Throughout New Tecumseth 14 All over Ramara 9 Lafontaine 9 Beaverton 8 Midland 8 New Lowell 6 Newmarket 6 Penetanguishene 6 Stayner 6 Clearview 5 Collingwood 5 Ridge Road 5 Toronto 5 Angus 4 Bradford GO 4 Cookstown 4 Cumberland Beach 4 Rama 4 All Over Tiny 4 Wasaga Beach 4 Cedar Point 3 Lafontaine Rd 3 Loretto 3 Oro - Medonte 3 Victoria Harbour 3 Washago 3 Atherly 2 Bayshore Village 2 Creemore 2 Doctor's offices 2 Everett 2 Highway 12 2 Hospital 2 Lake Dalrymple 2 Lisle 2 Old Barrie Road 2 Page 33 of 499 8.a) 7:00 p.m. Darren Parberry, Metis Transportation Ltd. re... 4) Where would you like to see transit service provided? Response Oro Station 2 Schomberg 2 Val Harbour 2 Waubaushene 2 18" Concession 1 Ajax 1 Banks 1 Beach Concession 10 1 Blue Mountain Resort 1 Bolton 1 Bramshott Area 1 Caledon 1 CFB Bordon 1 Coldwater 1 Coopers Falls 1 Each Library 1 Everywhere in Tay 1 GO - Highway 9 & 400 1 GO Station 1 grocery stores 1 GTA 1 Hawkstone 1 Highway 26 1 Honda 1 Horseshoe Valley Rd 1 Line 7 1 Line 9 1 main streets 1 Mike's Variety 1 North Bay 1 Out of Town 1 Palgrave 1 Perkinsfield 1 Port McNicoll 1 Post Office 1 Shanty Bay 1 Shopping 1 Simcoe County 1 Thorton 1 Uphill 1 West Shore 1 Whitby 1 William & Winfield 1 Woodville 1 Page 34 of 499 8.a) 7:00 p.m. Darren Parberry, Metis Transportation Ltd. re... 5) How often would you, or anyone in your household, use public transit per week: Response Percent Count Once 9.8% 22 Twice 17.3% 39 3x 13.3% 30 4x 6.7% 15 5x 8% 18 6x 1.3% 3 Daily 22.7% 51 Weekly 18.7% 42 Once /month 2.2% 5 6) Additional Comments: I have degenerative lower discs in my back. I can walk a block comfortably and then the pain starts. Would you consider pick up at the end of each street along the Lakeshore an Option? There are days in the winter when I don't want to drive. As long as you can get me to Orillia downtown where I can transfer to another bus to take me to work then it would be something I would consider using. Also on days when hubby is late and I want to visit Orillia I could grab the bus on the weekend. Will there be more than one pickup /drop off time? I think it has to work like the City of Orillia buses with a regular schedule so that the community will know when and where and be more convenient. The past it hasn't worked as it was too expensive $10 one way! and not enough time to get to the pickup time and then find a way home again. Great idea. I would probably use transit more in winter We need public transit for person who no loner are able to drive, eg. Over 80 years Would we have to pay more for off -route trips? If so, how much? My son would use it everyday, once he finds a job I suspect many would like to see transportation available but cost would be big issue as well as reliability. Could my wife and I go to Orillia and back for under $20 A main reason for people moving our of this area is because of lack of transportation. They get older and perhaps don't drive so therefore must move where there is transportation available. Think would be a great service for young and older or anyone for that matter This service is badly needed in our community. Good luck. Two retirees - one car. Local conveniences. Too far to walk. Good idea for transit in Ramara Township Page 35 of 499 8.a) 7:00 p.m. Darren Parberry, Metis Transportation Ltd. re... 6) Additional Comments: Transit would be great for people with no way to Orillia. It would because of all the job opportunities I think that a transit service would be a great idea for all the people that don't have a car for there is no transit in Brechin Transit = less impaired drivers. Less cars on the road. Less fossil fuel burning. Transit ... The only way to travel environmentally without a bicycle We need some kind of public transportation especially for elderly who can't drive anymore This town need buses here badly. It's a dead town I would gladly discontinue using my car for reliable bus service Brechin could then be connected to Orillia and Toronto. Eg. Son in Toronto could take public transit to Brechin to visit As more and more people in the Lagoon City get older and will no longer be able to drive, it will be necessary to have public transit available or people will be required to move into larger cities Brechin and Lagoon City has no taxi or bus service to major shopping areas or to Rama Casino at the present time. Transit connections to GO bus service would be vital Brechin is known to be out of touch, very remote and cut off from everything. Very bad for real estate attraction and property values. Highway 12 in winter, the 400 in Barrie, can be very bad for passenger cars. Bus service (other company) offers only goes to college, Huntsville etc, times not good. We need an option here. Thank you for considering this need. As a Lagoon resident for the past three years, people and friends visit this area really enjoy it but are not willing to make any move because we have no transit in area for work or shopping. I pay for cabs everyday to get to work. It costs $16.00 each way. It would really be help to get some bus service out here. With only one car at our home some one is always stuck Good luck I would spread the word to all my friends This would give opportunity to people students etc to have rooms in country Page 36 of 499 8.a) 7:00 p.m. Darren Parberry, Metis Transportation Ltd. re... 6) Additional Comments: The previous transit system didn't last long enough. Hopefully this one does. Would be a great service to provide transportation on an affordable level for people to commute to and from larger communities to meet there needs Very important Hard to get to Barrie and Orillia for hospital appointments What would be the round trip cost? Would need to run into evening to be worth it. Then students could ride. It would be nice to have something going from New Lowell to Angus /Stayner Transportation need to other towns It would be very beneficial for people to get around the community and have the ability to get to town and complete daily chores I think it's a great idea. We have lots of older people and younger people in this area. Transit would help us get into town. Please make it happen - great idea I think it would be a great idea. We could shuttle people from town and less pollution and the one that don't drive will be able to go to town - I am a M6tis. They drove me for KIMO in Barrie. I thank them very much. Do you have a bus? It would be helpful in Lafontaine. (From someone who lives in Penetanguishene) Connections to Bradford GO would be an added benefit to the whole community Some kind of transport is needed between Tottenham and Alliston, everyday if possible Although everyone in my household has a car, a public transit route would still be beneficial to the community Can't imagine how it would serve the needs of our community. Where would it drop people off? Weekly trips to Walmart? Curious to see how this would serve the community. Towns are hardly large enough to bus around. Maybe buses between towns only with bike racks. We don't need public transportation. The residents here are fine commuting by car and taxi. Desperately needed Page 37 of 499 8.a) 7:00 p.m. Darren Parberry, Metis Transportation Ltd. re... 6) Additional Comments: This is a given and a huge requirement for people of all ages. Re: Employment, Re: Medical needs, etc A transit system would be good because before I had a car I would bike from town to town There are a number of senior citizens who live in New Tecumseth that I'm sure could use affordable transit. Also would benefit middle aged or younger residents for finding work and getting to and from Transit for our youth (without cars) and our Seniors would be welcomed. Critical for those without their own vehicles. To enable youth to find and travel to part -time jobs or after school activities. I work at a busy company in Beeton. It takes forever for someone to get a cab. Also people who don't drive have difficulty getting to work outside of town with no car - teens especially A lot of people would benefit. It's a small town. Lots don't drive and we all don't need cars to get from Beeton to Zehrs in Alliston. Its polluting for no reason. We need public transportation for shopping in Alliston A bus to Barrie and /or Newmarket would be beneficial for both work. Cabs being the only other transportation our of town cost over $60 to go Newmarket and back. Just want to see elders struggling, to get somewhere I want a bus A bus service from in town to other is needed, re: Beeton to Alliston to Tottenham. Also should meet Greyhound or GO bus This would serve very beneficial and I know a lot of people who would use this Good to access services I don't drive so a bus service would be very helpful for me if my wife would pass away. It would give me my freedom to get around hospital, grocery store, walmart. I would like a transit service to Wal -mart My husband and I only have one car. He uses it during the week. It is possible to live in Beeton with no car but it is about time to address public transit issue To help kids and adults who work in Alliston. To help kids get home after school activities. There is NO late bus home from high school. No way for teens to get to part -time jobs. Page 38 of 499 8.a) 7:00 p.m. Darren Parberry, Metis Transportation Ltd. re... 6) Additional Comments: My in -laws have no car and children work. Need transport for shopping - food - dr appt, gift buying, banking, visiting friends, attending events. For elderly to promote independence, activity and social life Great idea only if accessible for all citizens Great idea Many kids will walk from Becton to Tottenham via road or steam train tracks. It is unsafe. Drunk Driving between towns is also a problem My son doesn "t drive and would live public transportation. Other than me driving him to the GO I think it would be cool Good luck. Seniors and kids need this I think it's great idea for transportation in this town We need bus very bad This transit service would help everyone in the area to commute easier to their work and /or school of choice and help youth get work who don't have opportunities for being driven or working in the town they live. We moved to the country to get away from the transit but that went up our street every 30 mins - don't want one back! Do not require this service now but would use it if available. Especially in the future. I think transit services would be very beneficial to the New Tee area for many reasons: reduces the amount of cars on the road, therefore lowering risks of accidents and amount of pollution. People without cars have a reliable source of transportation to work, and drunk people have a safe ride home without the risk of having to drive. We have needed a bus s000..badly for quite some time. I wish you much success. I have just moved to Alliston & it is very difficult to go anyplace other than shopping for food and medical appointments without any transportation We need a bus system here, with all the new houses that have and are going up lots of these new people come from the city and we find it very isolating that we have no connection to places nearby. We had a bus system a few years back. I was disappointed to see the town not willing to finance something is greatly needed taking a taxi is so expensive not everybody can afford such an expense. Please consider adding New Tecumseth to your Transit Services. Page 39 of 499 8.a) 7:00 p.m. Darren Parberry, Metis Transportation Ltd. re... 6) Additional Comments: A transit service would only sustain itself if it covered Barrie & Newmarket on a scheduled basis. People in Alliston pay as much as $150 to go to Toronto to a funeral or medical appointment. If anyone Doubts anything I've written, I'm willing to swear on a Bible about what I've said. HELP!!! I'm held prisoner in this town without any chance to move about freely and reasonably. County of Simcoe Survey results verified by APEX MILLENNIUM, 17A Rose Park Crescent, Toronto, Ontario, Canada, M4T 1P8 © M6tis Transportation Ltd 2014 and cannot be used without written permission Page 40 of 499 8.a) 7:00 p.m. Darren Parberry, Metis Transportation Ltd. re... ORO- MEDONTE MARKET SURVEY - 23 surveys - 5 locations rec'd. (14 initial) 1) Please tell us about your household: (please circle the appropriate answer) a) Please indicate your age group: Response Percent Count Under 14 0% 0 15 -24 34.7% 8 25 -44 21.7% 5 45 -54 17.4% 4 55 -64 13% 3 65+ 13% 3 b) How many live in your household that are under 18 ? Response Percent Count 0 27.2% 6 1 36.4% 8 2 22.7% 5 3 9% 2 4 4.5% 1 5 0% 0 5+ 0% 0 c) Is there anyone over 55 living in your household (not including spouse) ? Response Percent Count Yes 21.7% 5 No 78.3% 18 2) Do You Own A Car? Response Percent Count Yes 59% 13 No 41% 9 3) Would you like to see a transit system for the entire Township of Oro - Medonte ? Response Percent Count Yes 95.6% 22 No 4.4% 1 Undecided 0% 0 Page 41 of 499 8.a) 7:00 p.m. Darren Parberry, Metis Transportation Ltd. re... 4) Where would you like to see transit service provided? 5) How often would you, or anyone in your household, use public transit per week: Response Response Barrie 14 Orillia 7 Ridge Road 5 Oro - Medonte 3 Old Barrie Road 2 Orillia 2 Oro Station 2 Hawkstone 1 Horseshoe Valley Rd 1 Line 7 1 Line 9 1 North Bay 1 Shanty Bay 1 Toronto 1 5) How often would you, or anyone in your household, use public transit per week: Response Percent Count Once 16.7% 3 Twice 11.1% 2 3x 11.1% 2 4x 5.6% 1 5x 27.8% 5 Daily 16.7% 3 Weekly 11.1% 2 6) Additional Comments: I pay for cabs everyday to get to work. It costs $16.00 each way. It would really be help to get some bus service out here. With only one car at our home some one is always stuck Good luck I would spread the word to all my friends We moved to the country to get away from the transit but that went up our street every 30 mins - don't want one back! © M6tis Transportation Ltd 2014 and cannot be used without written permission Page 42 of 499 10.a) Report No. F12015 -11, Paul Gravelle, Director, Finance... Council Meeting Minutes — Wednesday, April 8, 2015. Motion No. C150408 -15 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the correspondence dated March 23, 2015 and presented by Mike Charendoff, JDL Finance re: Request to Waive Invoices Related to Terra Moda be received. 2. That the said request be denied. 3. And That the applicant be notified of Council's decision under the Director, Finance /Treasurer /Deputy CAO's signature. Deferred. 9. Iden %'cation rom the P ublic of an Agenda Item of Interest: 10. Repicipal Officers: a) Report No. DS201 034 Andria Leigh Director Development Services re: Request for Extension of Draft Pla Approval and Proposed Street Naming, Plan of Subdivision Application 2011 -SUB -O Owen Estates), Concession 14 South Part Lot 5, RP 51 R6537 Part 1 ( Medonte) ownship of Oro - Medonte. Motion No. C150408 -16 Moved by Macpherson, Seconded by Hall Be it resolved 1. That Report No. DS2015 -034, Andria Leigh, Dir tor, Development Services re: Request for Extension of Draft Plan Approval and oposed Street Naming, Plan of Subdivision Application 2011 - SUB -02 (Owen Estates , Concession 14 South Part Lot 5, RP 51 R6537 Part 1 ( Medonte), Township of Oro- donte be received and adopted. 2. That Council approve the extension to Draft Plan Approval for en Estates 2011 - SUB-02 for a period of eighteen months to January 3, 2017. 3. That the street names "Grace Crescent" and "Dylan Avenue" be ass' ned to the Owen Estates subdivision. 4. That the Clerk bring forward the appropriate by -law for Council's consider ion. 5. And that the applicant be advised of Council's decision under the Director, Development Services signature. Page 7 of 19 Page 43 of 499 10.a) Report No. F12015 -11, Paul Gravelle, Director, Finance... Township of Report Y to" tA e, Proud Heritage, Exciting Future Report No. To: Prepared By: F12015 -11 Council Paul Gravelle Meeting Date: Subject: JDL Finance — Motion # April 22, 2015 request for waiving of outstanding engineering costs related to Tera -Mods Roll #: R.M.S. File #: development Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. F12015 -11 be received. 2. That JDL Finance's request for the waiving of engineering costs related to the Tera -Moda development be denied. 3. And that the applicant be advised of Council's decision under the Director, Finance's signature. Background: Mike Charendoff, representing JDL Finance appeared before Council at its meeting of April 8t", 2015 requesting that engineering costs relating to the Tera -Moda development be waived. He explained that JDL Finance is the mortgage holder in regards to this development and upon the bankruptcy of Tera -Moda has assumed the development with the goal of recovering their investment. Council requested that clarification be provided as to the nature of the engineering costs incurred. Analysis: Accordingly, please find attached a summary of invoices for engineering & other costs related to the said development. Finance April 8, 2015 Report No. F12015 -11 Page 1 of 2 Page 44 of 499 10.a) Report No. F12015 -11, Paul Gravelle, Director, Finance... Financial / Legal Implications / Risk Management: If the amount outstanding was waived, the municipality would absorb the entire amount of $20,662.56 Policies /Legislation: None Corporate Strategic Goals: Financial Stewardship Consultations: None Attachments: Summary of Tera -Moda related invoices. Conclusion: It is still Staff's position that since JDL Finance assumed the project, they assumed any liabilities related thereto. As the mortgage holder, they were non arms - length to Tera- Moda. Respectfully submitted: Paul Gravelle Director of Finance SMT Approval / Comments: C.A.O. Approval /Comments: Finance April 8, 2015 Report No. F12015 -11 Page 2 of 2 Page 45 of 499 10.a) Report No. F12015 -11, Paul Gravelle, Director, Finance... SUMMARY OF TERA -MODA RELATED INVOICES PAID TO DESCRIPTION OF WORK PERFORMED AMOUNT 6- Mar -11 deposit provided previously - 10,000.00 7- Mar -11 AECOM 686.19 create pdf copy of township standard details and forward to developer's engineer, review request for forwarding drawings by pdf instead of hard copy with follow up response 25- Apr -11 AECOM review of 6th submission of engineering drawings of 4,847.98 townhouse development with many issues still not addressed, review initial comments with developers's engineer for clarification on design 20- May -11 AECOM 3,475.32 plot and review grading plan , plot & review of SWM Pond drawings, review retaining wall system proposed at rear of townhouses, provide initial comments to developer's engineer for emailed plans, review with Jerry Ball on servicing capacity as per meeting with developer's solicitor, review with F. mac gregor street light requirements 21- Jun -11 AECOM emails on street light requirements with streetlight consultant, 691.53 review of proposed infiltration detail, check on area that drains to infiltration area 14- Jul -11 AECOM review of 7th engineering drawing submission, review 2,694.77 structural design of retaining wall systems at rear & sides of building units 11- Aug -11 AECOM 1,277.47 review of 8th engineering drawing submission, commence review of structural design of retaing wall systems, landscaping drawings and SWM and associated Operations manual 3- Oct -11 AECOM 4,038.62 review drawings and reports, soils report missing, complete 8th engineering drawing submission review, complete final review and approval on august 16th, sign drawings and reports as "accepted for Construction ", review design for Hydro with conflict with future Phase 3 Townhouses road, review of e-mail of august 23rs from a. Leigh regarding letter from Skyline which was for SWM facility and not sanitary and water allocation 11- Nov -11 AECOM review of Skyline report on sewage capacity, provide comments 1,069.18 to Township on report, SWM report review 11- Dec -11 AECOM review of staus of development with Township staff, report on 205.10 sewage capacity Page 46 of 499 1 10.a) Report No. F12015 -11, Paul Gravelle, Director, Finance... SUMMARY OF TERA -MODA RELATED INVOICES PAID TO DESCRIPTION OF WORK PERFORMED AMOUNT 27- Jan -12 AECOM review cost estimate received from developer's engineer, 852.30 review and prepare in spreadsheet format for a schedule to site plan agreement 28- Mar -12 Shirley register site plan agreement 233.45 Partridge 23- Mar -12 AECOM prepare comments letter on submission of frawings and 6,359.08 reports for review with Township staff, review issues with Traffic with Township & County, review water supply issues with township, carry out water analysis of Horseshoe system for possible connections and required upgrades 18- Jun -12 AECOM follow up with developer's engineer regarding development 339.28 and copy drawings to Township 6- Dec -12 AECOM initial review of second engineering submission for project, 1,302.33 review with Township staff on issues that have not been addressed 28- Feb -13 AECOM review revised drawingd for SWM pond outlet channel, prepare 2,589.96 2nd submission comments for revised SWM Pond and channel outlet BALANCE OUTSTANDING Page 47 of 499 2 20,662.56 10.b) Report No. F12015 -12, Paul Gravelle, Director, Finance... T hip o+f Report Proud Heritage, Exciting Future Report No. FI 2015 -12 To: Council Prepared By: Janice MacDonald Meeting Date: April 22, 2015 Subject: Statement of Accounts — March 31, 2015 Motion # AC00858 Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. FI 2015 -12 be received for information only. 2. The accounts for the month of March 2015 totalling $ are received. Background: Following is the statement of accounts for the month of March Cheaue Reaisters: Batch No. Date I Amount AC00857 March 04, 201.5 $ 383,565.39 AC00858 March 11, 2015 $ 168,265.29 AC00859 March 18, 2015 $5,233,813.20 AQ00600 March 18, 2015 $ 6,627.45 AC00860 March 25, 2015 $ 278,651.08 6,374,661.40 $ 6,070,922.41 Department April 22, 2015 Report No. 2015 -12 Page 1 of 3 Page 48 of 499 10.b) Report No. F12015 -12, Paul Gravelle, Director, Finance.:. Payroll: PR00915 March 07, 2015 $ 147,595.23 PR00917 March 21, 2015 $ 143,921.41 $ 291,516.64 Credit Card Reaisters: AE00729 March 26, 2015 $ 791.00 AE00730 March 26, 2015 $ 1,917.99 AE00731 March 26, 2015 $ 2,390.62 AE00732 March 26, 2015 $ 147.31 AE00733 March 26, 2015 $ 2,579.79 AE00734 March 26, 2015 $ 1,724.05 AE00735 March 26, 2015 $ 1,040.01 AE00736 March 26, 2015 $ 1,631.58 $ 12,222.35 Total: $ 6,374,661.40 Analysis: Not Applicable. Financial / Legal Implications/ Risk Management: Not Applicable. Policies /Legislation: Not Applicable. Department April 22, 2015 Report No. 2015 -12 Page 2 of 3 Page 49 of 499 10.b) Report No. F12015 -12, Paul Gravelle, Director, Finance... Corporate Strategic Goals: Not Applicable. Consultations: Not Applicable. Attachments: Cheque Registers — under separate cover. Conclusion: That the accounts for the month of March are received. Respectfully submitted: JM�aJan' a Donald, Accou Clerk SMT Approval / Comments: K//- C.A.O. Approval / Comments: Department April 22, 2015 Report No. 201512 Page 3 of 3 Page 50 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... "In sh - of Report Proud Heritage, Exciting Future Report No. To: Prepared By: RC2015 -03 Council Shawn Binns Meeting Date: Subject: Motion # April 22, 2015 Proposed amendments to regulations pertaining to special events taking place in Roll #: R.M.S. File #: the Township of Oro - Medonte Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report RC2015 -03 and the recommendations contained within the report be received and adopted. 2. That staff bring forward the proposed amendments to the regulations for Council's consideration. 3. That the CAO be authorized execute an agreement with Burl's Creek Event Grounds articulating the Township expectations as outlined in report RC2015 -03. Background: At its meeting of November 26, 2014, Council received Staff Report RC2014 -21 - A framework for the management of special events in Oro - Medonte (Attachment #1). The framework was developed to achieve five primary objectives: 1) To ensure that event organizers /host venues are aware of regulations and the process for obtaining approvals, as well as best practices for consideration. 2) To ensure the Township, emergency response providers, and other agencies are aware of events taking place within the Township and that risks to participants, the community and businesses are mitigated. 3) To avoid conflicts associated with events and ensure the overall success of events. 4) To foster a collaborative model of planning and control to address the above and optimize the overall net benefit to community while mitigating potential negative impacts. 5) To ensure flexibility so that the framework can be modified through learning and a changing operating environment. Recreation and Community Services April 22, 2015 Report No. RC2015 -03 Page 1 of 10 Page 51 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... The framework is administered through: 1) A comprehensive special event manual (Attachment #2) which outlines a number of processes, multi - jurisdictional regulations. 2) Special Event Bylaw 2015 -005 (Attachment #3) which provides the regulation for compliance with the processes and regulation outlined in the Special Event Manual. The framework consists of notification and operational planning requirements for special events taking place on public, private, and both public and private properties and is anchored by a collaborative model of planning and control. The recent purchase of the Burl's Creek Event Grounds and their announcement of proposed large scale multi -day music festivals, notably Wayhome and Boots and Hearts, has necessitated a review of the Special Event Framework and various Township regulations to be able to effectively plan and control new risks /impacts associated with these larger, more complex events. The following report aims to undertake a "gap analysis" using an enterprise risk management approach and will provide considerations and recommendations to mitigate these risks /impacts. Analysis: To better understand the risks /impacts associated with the large scale music festivals staff have undertaken the following: • Review the operations and impacts of other large music festivals i.e. Boots and Hearts, Gentlemen of the Road, Bonnaroo; • Review processes, regulations and impacts from the Municipalities in which these events occur; • Consulted with other agencies such as the Ontario Provincial Police (OPP), Alcohol Gaming Commission of Ontario (AGCO), County of Simcoe Paramedic Services (EMS), Simcoe Muskoka District Health Unit (SMDHU); • Consulted internally between various Township Departments; • Consulted with the Township's Legal Counsel. The Township also hosted two public open houses on April 13, 2015 to provide information on the Planning Act Processes and the Planning Application submitted by Burl's Creek Event Grounds as well the Special Event Bylaw and Manual. The feedback pertaining to the Special Event Bylaw and Manual have been factored into this analysis. It should also be noted that although the proposed events at Burl's Creek Event Grounds have prompted the review of current processes /regulations, the review and analysis also considers the implications to all special events taking place in the Township. Recreation and Community Services April 22, 2015 Report No. RC2015 -03 Page 2 of 10 Page 52 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Gap Analysis and Considerations Municipal Span of Control — Approval Current The Township Special Event Framework requires a notification for all special events taking place in the Township. However, formal approval or "permits" are only required /issued for events which take place on public property or portions thereof. Implications The lack of a formal Municipal permit or licensing requirement limits the Township's authority in the planning and control of Special Events to mitigate risks to the Corporation and the Community. Considerations /Recommendations Section 126 of the Municipal Act, 2001 authorizes a Municipality to a) regulate cultural, recreational and educational events including public fairs; and b) issue permits for such events and c) impose conditions for obtaining, continuing to hold and renewing such permits. • Township businesses will likely not be welcome of additional regulations impacting their ability to conduct business. • The ambiguity and subjectivity of defining a special event could result in misunderstanding and unnecessary administrivia. Current Definition — Per Special Event Manual • An event taking place on private property will be deemed a special event if one or more of the following criteria is present: • An event outside of the course of normal operations which has the potential to strain the community's emergency services response; • An event which will have a foreseeable impact on the regular flow of traffic; • An event that may adversely affect the Oro - Medonte Community; • An event requiring the approval of regulatory agency i.e. AGCO, Health Unit which is outside of the scope of typical operations. Recommendation #1 a) With additional input from the business community and agencies, develop a revised definition and categorization of Large Scale Special Events / Festivals based on an established threshold of anticipated attendance to provide greater clarity on additional requirements. b) Using a risk based approach, implement a permit or licensing requirement for special events taking place on private property using new definitions /categories. Recreation and Community Services April 22, 2015 Report No. RC2015 -03 Page 3 of 10 Page 53 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... • Currently the Director of Recreation and Community Services approves operational plans. While the internal processes have historically been effective at soliciting public feedback and addressing concerns, larger festival events will have a greater impact on the community and as such will require policy considerations and broader input. Recommendation #2 Upon re- defining special events and the approval of a permit requirement for large scale special events, amend approval authority from the Director of Recreation and Community Services to Council. Staff would prepare a report to Council outlining an overview of the operational planning to ensure Council is made aware of all policy considerations and that it becomes part of a public agenda. Municipal Span of Control — Emergency Management Current Various agencies such as the OPP, AGCO, SMDHU, EMS, and County of Simcoe have responsibilities for Emergency Management. The Township of Oro - Medonte as the local Municipality has ultimate responsibility for the oversight of the Municipal Emergency Management Plan. While there are various pieces of regulation that govern and provide authority for emergency management, notably: evacuation orders and the declaration of an emergency, the Special Event Manual and Bylaw is silent on the authority to issue an evacuation order unless otherwise articulated in the operations plan. Implication Although an emergency management plan is required as part of the operations plan for special events, when evacuation is deemed to be necessary, it is imperative that authority is clear on who has the authority to make this decision and how it will be made, to avoid risks to public safety and possible litigation. Recommendation #3 a) It is recommended that the expectations for Emergency Management/ Evacuation Plans be further clarified in the operations plan requirements. b) It is recommended that the Special Event Bylaw and Manual be amended to clarify the authority of the Fire Chief /and or designated Community Emergency Management Coordinator (CEMC) in the issuance of evacuation order. Recreation and Community Services April 22, 2015 Report No. RC2015 -03 Page 4 of 10 Page 54 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Insurance Current Currently special events taking place on public property require five million dollars ($5,000,000) in public liability insurance. There is currently no requirement for cross coverage for events taking place on private property. Implications /Considerations With the implications of joint and several liability and the Township's involvement in operational planning a legal /financial risk exists with current practices. Recommendation #4 Increase the insurance requirements for large scale special events/ festivals following the revised definition to $10 Million general liability with specific coverage limitations to be determined through additional consultation with the Township's Insurer and Legal Counsel. Security Deposit Current The current Special Event Bylaw provides authority to the Director of Recreation and Community Services to impose additional requirements including securities or performance bonds to mitigate risks to damages to Municipal assets. Implications /considerations Currently, by way of the Special Event Bylaw, special events on private property do not require a permit and accordingly there is no authority for the Municipality to impose a requirement for securities. Recommendation #5 That this clause be amended to include special events on private property and include securities for the potential of damage to public and private properties resulting from the event and controlled by way of the issuance of special event permit. In the absence of a current established permit process for regulating events taking place on private property, it is recommended that in the short term, these securities be obtained by way of agreement with the venues /promoters. Inspection of stages Current The Ontario Building Code provides prescriptive requirements for buildings but lacks prescriptive requirements for stages and certain temporary structures which fall outside of this definition. Recreation and Community Services April 22, 2015 Report No. RC2015 -03 Page 5 of 10 Page 55 of 499 10.c) Report No. RC2015-03, Shawn Binns, Director, Recreatio... Implications/Considerations Recommendation # 6 Current Implications/Considerations Recommendation # 7 Current Page 56 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Implications /Considerations • Large scale events for the most part are business endeavors and are driven by profit. • Municipal coordination and oversight is required for effective planning and control to ensure impacts and risks to the Township are minimized. • It is difficult to determine the level of staff time involved in the planning of special events given the inherent variable nature of events and the fact that event planning is dynamic. There are also policy questions that need to be answered. For example: What is the threshold of when time gets billed back? Is there an acceptable threshold to support Economic Development? • There are current structures for cost recovery for event operations i.e. contracts for Fire, EMS. Police Services. Typically fees are charged for the review of special event permit applications. The fee in Clarington is $500. • Clarington negotiated a lump sum amount for cost recovery associated with the planning and administration with Boots and Hearts. • Norfolk County allows for flexibility noting "Costs for County personnel involved in advance of, during and after the day(s) of the event may be charged back to the organizer'. Recommendation #8 a) As part of the Special Event Bylaw and Manual allow for provisions of cost recovery for large special events /festivals to be negotiated by way of agreement with the promoter /venue. b) As part of updated Special Event Bylaw and Manual consider fees associated the with issuance of Special Event Permits. Hawker/ Peddler A Hawker or Peddler is vendor that sells goods by carrying them on the streets or by going person to person etc. They are opportunistic and often congregate in areas with large volumes of people. Current There is currently no regulations in place to control hawkers / peddlers. Implications Hawker/ Peddlers are opportunistic and are likely to set up on road allowances / municipal properties during large events /festivals. In the absence of regulation, the Township cannot stop this from happening. This may result in implications to public safety and traffic management. Recommendation #9 Develop a Hawker / Peddler Bylaw to restrict the sale of goods on Municipal property. Recreation and Community Services April 22, 2015 Report No. RC2015 -03 Page 7 of 10 Page 57 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Parking Current Venues such as Hardwood Ski and Bike, Horseshoe Resort and Mount St. Louis Moonstone do not have adequate on -site parking to accommodate the participants in the large events which are hosted there. Historically, offsite parking has been provided on other private lands with shuttles taking participants from the parking site to the event venue. Implications /Considerations These lands have not been appropriately zoned for temporary special events parking and commercial parking. Other opportunistic landowners opening up parking, impacts traffic management and public safety. Recommendation #10 a) That Council consider an amendment to the Township's Comprehensive Zoning Bylaw that would allow for temporary parking for permitted special events. b) In the short term, it is recommended that any property used for parking be required to obtain a zoning by -law amendment (Temporary use Bylaw) to permit parking. Noise Current Noise Bylaw 2012 -167 provides regulations associated with the control of noise. Implications /Considerations The current Bylaw provides exemptions to properties zoned for special events. Without limitation or control there is a high risk of noise pollution and the degradation of quality of life of the surrounding community. Recommendation #11 Amend the Noise Bylaw to remove the exemption for properties zoned for special events and provide controls such as acceptable sounds levels associated with time of day and /or frequency of noise. Implementation Recommendation # 12 a) Changes to the Special Event Manual and Township Bylaws will take time. Pending Council direction, it is recommended that staff take a systematic risk based approach to amend regulations and the Special Event Framework. b) To address short term needs it is recommended that Staff be authorized to execute an agreement with Burl's Creek Event Grounds to address the "gaps" and recommendations outlined herein. c) That the operational plans for Wayhome and Boots and Hearts be brought forward for Council's approval. Recreation and Community Services April 22, 2015 Report No. RC2015 -03 Page 8 of 10 Page 58 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... d) That staff continue to take a risk based approach in reviewing the operational planning associated with large scale special events held in the Township of Oro - Medonte. Financial / Legal Implications / Risk Management: The proposed recommendations will ensure that the proper planning and control mechanisms are in place to ensure the effective management of special events in the Township of Oro - Medonte. Policies /Legislation: Various - as outlined in this report and Special Event Bylaw and Manual. Corporate Strategic Goals: • Safe and Healthy Community • Financial Stewardship • Quality of Life • Service Excellence • External Relations • Sustainability Consultations: • Community Open Houses held on April 13, 2015 • Development Services • Transportation and Environmental Services • Fire and Emergency Services • Municipal Law Enforcement • Ontario Provincial Police • Alcohol and Gaming Commission of Ontario • County of Simcoe Paramedic Services • Simcoe Muskoka District Health Unit • Norfolk County • Municipality of Clarington Attachments: • Report RC2014 -21 - A framework for the management of special events in Oro - Medonte • Special Events Manual • Special Event Bylaw Recreation and Community Services April 22, 2015 Report No. RC2015 -03 Page 9 of 10 Page 59 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Conclusion: The Township, through its innovative business community has established itself as a premier tourism and special events destination. Oro - Medonte now hosts more major events than any other community north of the Greater Toronto Area. These events bring in hundreds of thousands of visitors a year, offer new recreational and cultural opportunities to residents, and provide economic benefits the local and regional economy. The Special Events Framework has proven to be successful in ensuring all participants leave with a positive visitor experience and that the risks and negative impacts of special events to the community. The recent purchase of Burl's Creek and the announcements of the proposed Wayhome and Boots and Hearts Festivals presents significant regional opportunities and benefits. However, the scale and complexities associated with the proposed events present potential of significant negative impacts and risks to the Township and its residents. Staff have consulted other communities that host similar large scale events and festivals in an attempt to better anticipate potential issues and gain "best practice" information. Staff have also heard numerous concerns voiced by the community. This along with current information on the proposed operational planning for the proposed festivals has identified a number of "gaps" in Township regulations pertaining to special events taking place in the Township of Oro - Medonte. The proposed recommendations contained in this report identify a number of controls to better position the Township to manage these proposed events and other events in the Township. Planning and control are dynamic processes and are constantly evolving. Accordingly, staff will endeavor to continue to assess risks and impacts in the planning stages and recommend additional control structures as appropriate and within the Township's span of control. Respectfully submitted: Shawn Binns, MBA Director, Recreation and Community Services SMT Approval / Comments: Recreation and Community Services Report No. RC2015 -03 C.A.O. Approval / Comments: April 22, 2015 Page 10 of 10 Page 60 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... 7v hi- °)f Report'"'Z Fraud Heritage, Exciting Future Report No. RC2014 -21 To: Council Prepared By: Shawn Binns Meeting Date: November 26, 2014 Subject: A framework for the management of special events in Oro- Medonte Motion # _1_' — 15 Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. RC2014 -2.1 be received and adopted. 2. That the framework for the management of special events in Oro - Medonte be approved in principle. 3. That the draft By -law to establish a framework with respect to notification and issuance of permits special event in the Township of Oro - Medonte be brought at a future meeting for Council's consideration. Background: The Township's abundance of outdoor recreational opportunities, rich history, flourishing arts and cultural scene and its proximity to Barrie and the GTA anchor the Township as a premier lifestyle community. Oro - Medonte is Ontario's playground and the home world -class venues such as Burl's Creek Event Park, Hardwood Ski and Bike, Horseshoe Resort, Mount St. Louis Moonstone, numerous golf courses, equestrian facilities and thousands of acres of public parks and forests. While the Township has always hosted a number of large scale special events, in 2008, the Township was put on the map with over 35,000 people attending a Jack Johnson concert held at Burl's Creek. Since, this time the Township has become the home of many large scale special events such as Warrior Dash, Tough Madder, Centurion Cycling, Provincial and National Mountain Biking events many other smaller social, recreational and cultural events. The Township now welcomes hundreds of thousands of visitors annually to experience an expanding portfolio of events held with its boundaries. Recreation and Community Services November 21, 2014 Report No. RC2014 -21 Page 1 of 4 Page 61 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... The Township recognizes that special events can have a very positive impact on the community. Events help foster community involvement, 'provide recreation and entertainment opportunities, improve quality of life, and provide many economic benefits. At the same time large events, if not adequately planned, have the potential to impact public safety, strain public resources and negatively impact the community and the "visitor experience ". As such, the Township has been be proactive in working with our businesses and event organizers to attract and implement new special events while supporting and building on the successes of the many existing events held throughout the municipality and mitigating the adverse impacts to the community though a collaborative model with all relevant stakeholders. Corning with a growing portfolio of events, with many increasing in scale, is a need to provide regulations to ensure coordination and that potential conflict between events is mitigated. There is also a need to ensure the risks to the Township, our residents, and businesses are properly managed and further that we are able to maintain our overall quality of life and our competitive advantage as an event destination. To address this need, over the last two years, the Township has worked with our local businesses, event promoters, emergency service providers and regulatory agencies to put together a resource manual and regulatory framework for the management of special events in Oro - Medonte. Analysis: The special event management framework has five primary objectives: 1) To ensure event organizers /host venues are aware of regulations and the process for obtaining approvals as well as best practices for consideration. 2) To ensure the Township, emergency response providers, and other agencies are aware of events taking place within the Township and that risks to participants the general public and businesses are mitigated. 3) To avoid conflicts between events and ensure the success of events. 4) To foster a collaborative model in planning and control to address the above and assist in the promotion and overall net benefit to community while mitigating potential negative impacts. 5) To ensure flexibility so that the framework can be modified with additional learning and a changing operating environment. These objectives are achieved by a comprehensive manual developed by the Township with assistance from the Ontario Provincial Police, Simcoe County Paramedics, the Simcoe Muskoka District Health Unit, event promoters and all the Township's major event venues. The manual and accompanying By -law set out requirements for notification to the Township and different operational requirements for events taking place on public and private property. The intent is to transfer the responsibility to the event organizer and not to formally issue an approval for events on private property. Events taking place on Recreation and Community Services November 21, 2014 Report No. RC2014 -21 Page 2 of 4 Page 62 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... public property or private and public property will now formally require municipal approval through a permit, which has been the informal practice for several years. The draft manual and By -law does provide time requirements for submission to ensure optimal time for operational planning, however, we realize this is not always possible so there is flexibility built into the process. Since 2008, the Township and all of our stakeholders have experienced a steep learning curve with the management of special events. Our current collaborative process is now regarded as a best practice, with the framework being applied across the Province with the Ontario Provincial Police and Alcohol and Gaming Commission of Ontario, throughout the County as it relates to medical planning for events and with other Municipalities. It is the intent that pending the approval of this framework the Township will begin to formally communicate the framework and to commence the implementation in January of 2015. Financial / Legal Implications / Risk Management: The proposed framework will ensure appropriate levels of risk management for the provision of special events within the Township. It will also decrease the amount of staff time involved in the coordination of special events by providing a resource to event organizers. Policies /Legislation: Various as outlined in the Special Events Manual Corporate Strategic Goals: Safe and Healthy Community Quality of Life Service Excellence External Relations Consultations: Event promoters and event venues Economic Development Roundtable Recreation Technical Support Group Development Services Fire and Emergency Services Municipal Law Enforcement Ontario Provincial Police Alcohol and Gaming Commission of Ontario County of Simcoe Paramedic Services Simcoe Muskoka District Health Unit Recreation and Community Services November 21, 2014 Report No. RC2014 -21 Page 3 of 4 Page 63 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Attachments: Special Events Manual Draft Special Event By -Law Conclusion: The Township, through its innovative business community has established itself as a premier tourism and special events destination. Oro - Medonte now hosts more major events than any other community north of the Greater Toronto Area bringing in hundreds of thousands of visitors a year and proving new and exciting opportunities for residents. The economic spin -off both locally and regionally is extensive, although not easily quantified. The proper management of special events will ensure the risks to participants and the public are minimized, that visitors have a positive experience and that negative impacts to the community are mitigated. The proposed framework has proven to be a successful model and through collaboration of the Township, our business community and other community service providers we will ensure that events held in Township will continue to be successful. Respectfully submitted: r Shawn Binns, MBA Director, Recreation and Community Services SMT Approval / Comments: C.A.O. Approval / Comments: Recreation and Community Services November 21, 2014 Report No. RC2014 -21 P ge 4 of 4 Page 64 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Page 65 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Table of Contents SpecialEvents Manual .......................................................................................................................... ..............................5 1.0 Special Events ........................................................................................................................... ............................... 5 1.1 Defined: ...................................................................................................................................................................... 5 2.0 Special Event Permit and Notification Process: .................................................................................................. 7 Special Event Application— Operations Plan ............................................................................................ .............................11 EventResource Manual ........................................................................................................................... .............................12 1. Insurance .............................................................................................................................................. .............................12 2. Site Plan ................................................................................................................................................ .............................12 3. Alcohol: ............................................................................................................................................................................. 14 4. Structures ............................................................................................................................................. .............................15 5. Traffic Management: ......................................................................................................................................................... 18 6. Community Impact/ Bylaws ................................................................................................................ .............................19 7. Conservation Authorities: ................................................................................................................................................. 21 8. Public Lands /Facilities /Petting Zoos ................................................................................................... .............................21 9. Risk Management: ............................................................................................................................................................ 22 10. Security: .......................................................................................................................................................................... 24 11. Fire and Life Safety ............................................................................................................................. .............................25 12. First Aid and Medical Emergencies .................................................................................................. ............................... 26 13. Food Service: ................................................................................................................................................................... 28 14. Washrooms and Waste Management Plan: ................................................................................................................... 28 15. Contact List ....................................................................................................................................... ............................... 29 16. Sample Operations Plan ..................................................................................................................... .............................30 17. Resource Section ................................................................................................................................ .............................35 K Page 66 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Township Of Qi i'r-ond Hrritr.gr. F,.hint Future Dear Special Event Organizer and Host Venues /Property Owners: Thank you for your interest in planning a special event in the Township of Oro - Medonte. Oro - Medonte is a thriving rural community of more than 20,000 full -time residents. Covering 61,000 hectares of land in the heart of Simcoe County, the Township is highlighted by a picturesque landscape of prominent rolling hills and nearly 40 kilometers of beautiful Lake Simcoe shoreline. Located between the cities of Barrie and Orillia, Oro - Medonte serves as the gateway through which Northern and Southern Ontario are connected and is conveniently situated for residents, tourists and businesses alike. The Township is also where Ontario comes to play; boasting world -class venues such as Burl's Creek Family Event Park, Hardwood Ski and Bike, Horseshoe Resort, Mount St. Louis Moonstone, numerous golf courses and thousands of acres of public parks and forests. With a rich history, an abundance of outdoor recreational opportunities and a flourishing arts & culture scene, Oro - Medonte provides a quality of life that is truly unmatched. The Township recognizes that special events have a very positive impact on the community. Events help foster community involvement, improve quality of life, and provide many economic benefits. At the same time large events, if not adequately planned, have the potential to impact public safety, strain public resources and negatively impact the community and the event customers' experience. As such the Township intends to be proactive in working with our businesses and event organizers to attract and implement new special events while supporting and building on the successes of the many existing events held throughout the municipality. This Special Events Manual and accompanying materials have been developed to allow us to work together in presenting events that will be an exciting and positive addition to our community's quality of life. This special event manual is intended to identify the areas that may fall under a by -law, policy, procedural guideline or best practice which may have an impact on the planning and presentation of an event including the guidelines established by the County of Simcoe, the Ontario Provincial Police, the Alcohol and Gaming Commission of Ontario, the Simcoe County District Health Unit and other regulating agencies which may be applicable to your event. 3 Page 67 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... As event organizers, your role is to communicate with the proper authorities regarding items within their jurisdiction relating to the event. As a host venue /property owner where an event is being held but organized by a third party, your role is to ensure that the third party event organizer has communicated as outlined above and has submitted all necessary forms, plans and information as will be discussed in the following sections of this manual to assist in coordinating and streamlining this process, the Township may request coordinated meetings for large events. The utilization of this resource manual will assist in ensuring that all necessary information and approvals will be in place well before the actual date(s) of the event. This is to your benefit as failing to comply with the conditions outlined in this manual may result in the additional imposition of fees, conflicts in dates, negative guest experiences and in the worst case, having to cancel the event. "Failing to plan is planning to fail" We're here to help you succeed! :l Page 68 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Special Events Manual 1.1 Special Events 1.2 Defined: A Special Event can be defined as follows: A) An event to be held on public property i.e. at/on Township Facilities, Parks and Roadways or other municipal properties where one or more of the following criteria or one of the criteria sited in section 1.1 B) below is present : • Open to the general public, with or without, an admission fee; • Advertised via newspaper, web and /or site signage etc.; • Includes a Special Occasion Permit (serving of alcohol); • Requires a Building Permit for tents, stages or other structures; • Could potentially involve a number of attendees that could not be managed on a roadway /facility /park without special measures being in place. B) An event taking place on private property will be deemed a special event if one or more of the following criteria is present: • An event outside of the course of normal operations which has the potential to strain the community's emergency services response; • An event which will have a foreseeable impact on the regular flow of traffic; • An event that may adversely affect the Oro - Medonte Community; • An event requiring the approval of regulatory agency i.e. AGCO, Health Unit which is outside of the scope of typical operations. C) An event to be held on private and public property i.e. at/on Township Facilities, Parks and Roadways as described above in Sections A) and B) above. 1.3 Requirements: A) The Township requires that Special Events taking place on public property as defined above receive municipal approval or namely a special event permit as regulated by the Special Events By -law # (2015 -005 ). Depending on the nature and risk of the event this may simply involve submission of the notification form but and may also require the completion of an operations plan. B) All Special Events taking place on private property as defined above must submit the notification form and may be required to submit an operations plan where applicable. Event organizers and host venues are responsible for insuring that adequate risk management controls are in place for the event. They are also responsible for ensuring they consult with and fulfill the requirements of all relevant agencies which are outlined in this manual. Upon receiving the completed notification form, if appropriate, the Township will circulate the notification to the appropriate agencies and may request a coordination meeting or more information in the form of an operations plan. 5 Page 69 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... C) There may be times when a Special Event as defined above will take place on both Public and Private property (for example, a cycling event that starts and finishes on private property but a portion of the race is held on Township roads). The Township requires that these events would receive municipal approval or a special event permit for the portion of the event held on public lands as regulated by the Special Events By -law # (2015 -005) and based upon the information contained in the Permit /Notification Form, may require that a completed Operations Plan be submitted to the Township. Failure to provide notification or appropriate approvals from agencies may result in the imposition of charges or cancelation of the event as outlined in the Special Event By -Law #( 2015 -005) . M Page 70 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... 2.0 Special Event Permit and Notification Process: This process and resource manual has been developed to allow us to work together in presenting special events that will be an exciting and positive addition to our community's quality of life. Moreover, the manual is designed to share best practices and resources, as well as highlight regulations which pertain to Special Events. The responsibility is on the event organizer, to ensure that you are familiar with and comply with any relevant regulations or processes pertaining to special events. This manual and process may not be all encompassing. Where events are being organized by a third party (event organizer) on private lands, it is the responsibility of the host venue /property owner to ensure that the third party has complied with these regulations and processes. The permit /notification process is intended to create a collaborative dialogue between all involved including: special event organizers, event promoters, host venues /property owners and government agencies responsible for public safety, community by -laws, economic development and community engagement. This process is not intended to burden host venues or event organizers with additional bureaucratic process for activities that are part of normal business operations. The process has been created to: • Increase communication and coordination amongst key stakeholders, • Minimize potential conflict between events /venues, • Assist in marketing and promotion, • Optimize planning, • Minimizing negative community impact. The process has two distinct parts with varying requirements for events taking place on public or private property 2.1 Part 1: Special Event Notification /Permit Form: This simple two page form acts as both the initial notification to the Township that an event will be taking place within the municipality and if being held on public lands /property this form also acts as the permit application form. Venues operating in the Township of Oro - Medonte should discuss with the Director of Recreation and Community what is deemed a special event versus regular business operations. If the event is not deemed a "special event ", notification of the event by email or phone is encouraged as this assists the Township in coordinating events across the Township and allows us to minimize the potential for conflict between events. This also allows us to assist you in marketing and promoting your event and the expanding portfolio of events taking place in the Township. Page 71 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... 2.2 Part 2: Special Event Operations Plan: This planning document will provide a detailed overview of the special event and the planning and controls mechanisms for event implementation. It is the responsibility of the event organizer to ensure the plan is submitted in a complete manner and within the established timelines. If the event is being organized by a third - party, it is the responsibility of the host venue to ensure that the organizer has complied. To assist in the development of the operations plan a checklist is provided as Appendix section. This checklist is designed to provide further details about the event that will assist you with inter - agency planning requirements and the framework for the operations plan. In most cases only specific sections will apply, simplifying what you are asked to provide in the operations plan. Therefore, the plan should contain the information which is relevant to your event. At the discretion of the Director of Recreation and Community Services, an inter - agency planning and coordination meeting may be requested. The goal of this meeting will be work through any additional details or requirements with the event organizer. 2.3 Timing of Submissions: Special Event Notification /Permit forms are to be submitted to the Director of Recreation and Community Services a minimum of 120 days prior to the event. Operating Plans are to be submitted a minimum of 60 days prior to the special event. More time may be required for larger resource intensive events to ensure resources will be available to support the event The Township and other relevant agencies recognize that opportunities do come up with little notice and will endeavor to work with event organizers within the realities of operations constraints. A Page 72 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Special Event Notification /Permit Form: A. EVENT ORGANIZER INFORMATION Concert /Party Contact Name: Procession / Wedding Organization: Competition Contact Person: Run /Walk /Marathon Position: Demonstration Phone: Cycling — Road Email: Fair Website: Cycling —Off Road Organization Address Festival B. EVENT INFORMATION Event Name: Event Date: Start Time: End Time: Event Venue: Type of Event: Description of Event: (include set and tear down timeframe) Page 73 of 499 Concert /Party Procession / Wedding Competition Run /Walk /Marathon Demonstration Cycling — Road Fair Cycling —Off Road Festival On Water Parade Film /Exhibition/ Show Other: Open Air Burning Page 73 of 499 Alcohol Staging Bleachers /Tiered Seating Tents Amusement Rides Road Closure Live Animals Fireworks Food Vending /Sampling Use of Public Lands /Roads Amplified Sound Overnight Camping Open Air Burning Motorized Off Road Vehicles Page 73 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Total Attendance: Participants: Spectators: Event Details: 1. Is the event being held on public land or property? ❑ Yes ❑ No 2. Do you require any Road Closure /Traffic Management Provisions? ❑ Yes ❑ No 3. Is the event open to the public? ❑ Yes ❑ No 4. Is alcohol being served? ❑ Yes ❑ No 5. Requires a Building Permit for tents, stages or other structure? ❑ Yes ❑ No 6. Does the event present an elevated risk to public and /or participants safety requiring specific risk management controls? ❑ Yes ❑ No 7. Does the event have any potential negative impacts on the community? ❑ Yes ❑ No 8. Will the event be displaying any fireworks or pyrotechnics? ❑ Yes ❑ No 9. Will overnight camping be made available? ❑ Yes ❑ No 10. Will there be music live entertainment or amplified sound? ❑ Yes ❑ No 11. Will food be sold? ❑ Yes ❑ No NOTE: Upon review of Part 1 the Director or designate will determine the need for submission of Part 2. If this is a large scale event please submit Part 2 and a corresponding operations plan. Please contact the Director of Recreation and Community should you require any direction on completing Part 2 If you have answered YES to any of the questions in the "Event Details" please submit Event Application Part 1 AND Part 2 to the Director of Recreation and Community. Please retain a copy of this application for your records. I certify that the information I have provided above is true and correct. Full Name: Position: Submission date: The personal information on this form is collected under the authority of the Municipal Act, as amended. The information issued to process this application. Questions regarding the collection of this information should be directed to the Township of Oro Medonte. 10 Page 74 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Special Event Application- Operations Plan The planning process is one of the most important aspects in successful Event Management: the more robust the plan, the smoother the journey to success. Good planning is a continuous process and good plans should be adaptable and flexible, they require a solid foundation consisting of systems and structures that are understood by all event stakeholders. The operation plan is a key document that will assist event organizers in communicating with community stakeholders various aspects of the special event. The operations plan should include all key functional areas that are relevant to the event. The following are suggested areas that should be addressed: Event Overview Insurance Site Plan Alcohol Structures and Temporary Structures Traffic Management Community Impact / By Laws Conservation Authority Public Lands / Facilities Risk Management Security Fire and Life Safety First Aid and Medical Emergencies Food Service Washrooms and Waste Management Appendices 11 Page 75 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Event Resource Manual 1.Insurance Insurance is recommended for all special events and is a requirement for events taking place on public property. It provides coverage for event organizers, host venue, supporting public agencies and volunteers for third party liability claims resulting from an injury to the third party and /or damage to their property. Certificate of Insurance: A document issued by an insurance company /broker that is used to verify the existence of insurance coverage under specific conditions granted to listed individuals. More specifically, the document lists the effective date of the policy, the type of insurance coverage purchased, and the types and dollar amount of applicable liability. Additionally Insured: A document issued by an insurance company or broker that extends coverage through the policy holder's policy. Generally, additional insured status is required by an individual or entity when a named insured has agreed to indemnify that party in a contract (e.g., customers or owners of property leased by the named insured). http : / /www.gougeoninsurance.com/ business -blog/ bid / 31981 /Additional- Insured -vs- Additional- Name - Insured 2. Site Plan Completion of an Event Layout Plan or Site plan is required to accompany all applications and should be part of the operations plans. The event Layout Plan should include: • The north direction; • Access and Egress Points (pedestrian, vehicular, emergency access) • An unobstructed fire /emergency response lane(s); • Length and width of street(s); • Fire hydrant locations — clearance from fire hydrants must be a minimum of 2 metres; if hydrant is at the curb, clearances must be 3 metres; • Current obstructions or traffic calming devices; • Licensed areas • Fencing and Security Controls; • Location(s) of any vendor(s); • Location(s) of fire extinguisher(s); • Fixed or temporary structures/ objects used in the event; • Location of waste diversion sites; 12 Page 76 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... • Locations of permanent and temporary washroom facilities; • Rest and first aid stations; • Areas for food and water; • Identification of any hazardous /combustible materials i.e. fuel storage, propane, anhydrous ammonia etc Sample Site Plan 13 Page 77 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... 3. Alcohol: The Alcohol and Gaming Commission of Ontario (AGCO) holds jurisdictional responsibility for the sale and service of alcohol in Ontario. Provincial liquor laws are enforced by AGCO and Ontario Provincial Police (OPP). In Ontario, Alcohol may only be sold and /or served under legal authority. The authority comes from a Sale License (Licensed Establishment or Catering Company) or a Special Occasion Permit (SOP). For related information access the Alcohol and Gaming Commission of Ontario (AGCO) at: 1. www.agco.on.ca 2. AGCO Customer Service at 1- 800 - 522 -2876 3. AGCO Regional Enforcement Unit — Orillia at 705 - 329 -5046 An SOP is required if you are planning to sell or serve alcohol at special occasions, such as weddings, charity fundraisers and receptions. An SOP is needed any time alcohol is offered for sale or served anywhere other than in a licensed establishment or a private place (for example, a private office or a residence). There are three types of special occasions for which a permit may be issued: 1. Private Event: For events where only invited guests will attend. These events cannot be advertised and there can be no intent to gain or profit from the sale of alcohol at the event. 2. Public Events: For events that are open to the public. Public events can be advertised and allow for fundraising /profit from the sale of alcohol. 3. Industry Promotional Events: For events held to promote a manufacturer's product(s) through sampling. There can be no intent to gain or profit from the sale of alcohol at the event What do 1 need to provide to obtain a permit? Small special events can obtain permits through their local LCBO store or through a local caterer. Large special events 5000 participants i.e. festivals, races, concerts To assist with your event planning the AGCO has developed a Special Event Tip Sheet to obtain a permit for large special event. If you are planning a large event and are planning on serving alcohol please ensure that the AGCO requirements are included in your operations plan. A sample site plan has also been included as a resource Sample Site Map. Municipal Alcohol Policy The Township of Oro - Medonte has a Municipal Alcohol Policy which provides specific requirements for the serving and consumption of alcohol on Municipal property or within Municipal facilities. Any special event where alcohol is served in a public facility or on public property must comply with any relevant federal and provincial legislation and also with the policy. 14 Page 78 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Smart Serve Smart Serve Ontario is a non - profit organization dedicated to developing and delivering a responsible service training program to all individuals who serve alcoholic beverages or work where alcoholic beverages are served in the Province of Ontario. Having Smart Served trained helps to ensure the responsible service of alcohol minimizing the potential risk exposure to event hosts /organizers. For more information please visit https://www.smartserve.ca. 4. Structures The following is provided for your convenience in making a building permit application and to provide the details that the building and fire departments will be looking for onsite prior to approving the use of the tent for your event. The Ontario Building Code provides minimum fire and life safety requirements specific to assembly occupancies and tents for special events. The average special event pop up tent (10 feet x 10 feet = 100 square feet) does not require a building permit. Example: 3 event tents (10x10) together does not require a permit. 7 event tents (10x10) together would require a permit. 1. Less than 645sgft (60m2) Tents or a group of tents spaced at less than 3m apart that are less than 645sgft (60m2) in aggregate area, do not require a building permit. 2. >645sgft — 2420sgft(225m2) Tents or a group of tents that are less than 3m apart, do not contain bleachers and are unenclosed (no sidewalls) require a building permit and the following is applicable: • Clearance to Other structures o 3m from property lines o 3m from all structures and other tents o Exceptions- • tents not occupied by the public need not be separated, as long as no hazard to the public exists • Tents on fairground or similar open spaces need not be separated, as long as no hazard to the public exists • Clearance to Flammable material o A 3m perimeter around the tent shall be kept free of flammable material or vegetation that will carry fire • Flame Resistance o Every tent erected shall meet CAN /ULC -S109 • Provisions for firefighting o Access shall be provided for the purpose of firefighting. 15 Page 79 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Provide a site plan or aerial photo and indicate all structures, the septic location and the tent. Include the clearances from the tent to the structures. 3. >2420sgft (225m2) Tents that exceed 225m2, tents that contain bleachers or have sidewalls enclosed, require a building permit and the following is applicable: • All provisions in #2 above • Means of Egress o Travel distance o Clear aisles • 3m width between stake line and the property line • Swing doors if applicable • Bleachers shall meet the OBC and shall be engineered • Sanitary facilities o Required number of water closets shall be determined in accordance with the OBC • The tent shall be designed and reviewed by a professional engineer. This process is normally covered through the manufacture or contracted installer. Provide a site plan or aerial photo and indicate all structures, the septic location and the tent. Include the clearances from the tent to the structures. Provide 2 sets of Engineer sealed tent plan including the anchorage details. The Ontario Fire Code (as amended) contains minimum fire and life safety requirements specific to assembly occupancies and tents for special events. 1) Portable fire extinguishers with a minimum 2A rating are required to be placed at or near each exit. 2) Exit signs may be required if the tent is enclosed. Contact Fire Prevention Officer (FPO) at 705 -835- 5568. 3) No Smoking signs shall be posted and adhered in the tent. 4) All exits and means of egress in an open side and an enclosed tent are required to remain clear of any obstructions on both the interior and the exterior at all times. 5) Aisle widths are required to be minimum 1100mm. (Consider table placement) 6) Open flames of any kind are not permitted in the tent. Unless conformance with OFC- 2.9.3.2. Consult the Fire Prevention Officer (See contact list). 7) Fire access routes required to be maintained. (Do not block driveway access for fire department. 8) The travel distance to an exit from any point must not exceed 30m. 9) The Property owner/ vent Organizer is required to know the emergency procedures and their individual responsibilities as it relates to fire and life safety. • The application will need to state the start and end date of your event. • Once the permit is obtained for your tent; the erection of the tent may take place. 16 Page 80 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Prior to use or Occupancy, an inspection is required. You will need to book the inspection, contact 705 - 487 -2171 ext. 4246. The building inspector and /or the fire prevention officer will attend the site and verify the size, location and anchorage of the tent plus the 9 items shown above. • Upon completion of your event, the tent is to be removed and confirmed by the building department. TIP: If you are an event organizer from out of Town, consider contracting a local tent company to supply and administer your tent requirements. Please make sure that your tent contractor is aware of the above requirements and complies with the requirements of the Ontario Building and Fire Codes. Failure to comply may result in orders and fines to the organizer and venue. If you have any questions, contact the Township of Oro- Medonte's building division at 705 - 487 -2171 or the Fire Prevention officer at 705 - 835 -5568. An application for building permit and can be found on the Township of Oro - Medonte Website at www.oro- medonte.ca. Temporary Stages The Township of Or Medonte does not currently inspect, certify, or provide guidance on temporary stages. The Ontario Ministry of Labour has provided guidelines for temporary structures and has asked municipalities to share this information with event organizers and special event venues. The Temporary Performance /Event Structures Safety Guideline for the Live Performance Industry brings together ministry regulations and sets out industry best practices in regard to the design, planning, erection /construction, maintenance and disassembly of temporary structures. This guideline will provide reasonable precautions that the constructor /employer may use as guidance and will also help workplace parties understand their obligations under the Occupational Health and Safety Act and its regulations as they relate to temporary structures. The guideline may be found at http:// www.labour.gov.on.ca /english /hs /pubs /liveperformance /gl live structures.php Other temporary structures There are a number of temporary structures such as start /finish gates, lighting /camera scaffolding, screens and AV equipment etc... that may be used for special events. In cases where the Ontario Building Code applies it must be followed and in many cases temporary structures fall outside of the Ontario building code, however, due diligence and risk management should be exercised. For events taking place on private property it is strongly recommended that all such structures are pre- engineered and have general review completed post installation by a certified structural engineer. For events taking place on public property pre- engineering and general review may be required depending on the nature of the temporary structure and event. Amusement Rides The organizer of the event will be responsible to ensure the Amusement Ride Operator complies with all governing regulations regarding the amusement ride. 17 Page 81 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... If inflatables will be part of the event please ensure adult supervision. Please insure that you have a documented safety and supervision plan. S. Traffic Management: Parking Event organizers are responsible to ensure adequate provisions for the anticipated number of attendees (participants, spectators, vendors, and employees. The event organizer must be aware of the Parking Bylaw that will be enforced. Any deviation from the Parking By -laws must be approved before the event and public notice provided (as required). A Parking Plan should be included as part of the operations plan. The plan should include: 1. A review /identification of the applicable Fire Access Routes and Designated Disabled Parking spaces; 2. The availability of surrounding streets and lots where parking may be allowed; 3. The provision for onsite on -site parking provisions to provide participants with appropriate parking information /direction related to the event; 4. Where "Parking" signs on the date(s) of the event will be located to alert drivers where parking is available. Off Site Parking In many cases parking may be off site with accompanying shuttle service. In these circumstances communication with event participants is of paramount importance to avoid impact on traffic and a negative participant experience. Event organizers must ensure that parking arrangements are clearly communicated to participants in advance of the event through website, email etc. and that appropriate signage is in place to direct motorists. If off -site parking and shuttles are being considered please discuss your preliminary plans prior to executing any contract or lease of land for ancillary parking. Other Considerations: To avoid parking problems related to the event, the organizer should be aware of how many parking spaces are available and where those spaces are located (i.e. on -site or off - site). If parking will be offsite consideration may be required on how traffic will be managed. Depending on the size of the event and the expectation of a large number of vehicles that will be required to find parking, consideration should be given to hiring paid duty Police Officer(s) for traffic and parking control and /or providing on -site shuttle bus transportation from parking areas outside of the event location. Event parking should be arranged to ensure the safe flow of traffic before, during, and after the event. 18 Page 82 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Traffic Management If your event will be drawing significant attendance you will need to consider the impact on local, county, and provincial roadways. Your traffic management plan should identify how you will plan to mitigate impact to traffic flow and access /egress from parking sites. The Ontario Provincial Police (OPP) have responsibility for traffic and road safety at the local (Township of Oro - Medonte), County (County of Simcoe), or provincial (Ministry of Transportation) level. The traffic management and signage plan will need to meet the requirements of the Government having jurisdictional responsibility and be approved by the OPP. In cases where traffic control is required organizations may be required to hire paid duty police officers to manage vehicular and pedestrian traffic. The Ontario the Highway Traffic Act prohibits anyone but police, fire, and trained workers for road construction or maintenance to direct or control traffic. Pedestrian Traffic Event organizers have a specific responsibility for pedestrian travel routes. If attendees will be crossing roads for any event organizer must identify, designate and manage safe travel routes. Vehicle and Pedestrian Traffic Event organizer must ensure that vehicle and pedestrian traffic Events on Road Allowances Walkathons / Bikeathons - The approval process for these types of events can be simplified if existing traffic regulations are observed during the event, e.g. obeying traffic signals, speed limits, etc. The applicant should be aware that the cost involved in processing this type of application and implementing the detours, placement of barricades, traffic controls, public notification signing, etc., as directed by the Township of Oro - Medonte, Transportation and Environmental Services Department (TES), will be the responsibility of the applicant. Guidelines set out in Ontario Traffic Resource Book 7, Temporary Conditions, will be used in determining an appropriate traffic control plan in consultation with the Transportation and Environmental Services Department and the Ontario Provincial Police. 6. Community Impact / Bylaws Notification Special events present a unique opportunity that can benefit all residents and visitors to Oro- Medonte. Event organizers have an obligation to residents and business that may be impacted by a special event. Depending on the size and scope of the event taking place event organizer may be required to create and deploy a Community Notification Strategy. The strategy may include: • Direct letters to residences and business • Temporary signage • Advertisement in local media outlets • Direct contact with businesses • Chamber of Commerce and Tourism board newsletter 19 Page 83 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... • Township Website Tourism The Township, through assistance with our destination marketing partners i.e. County of Simcoe Tourism, RTO 7 and Ontario's Lake Country and the Oro - Medonte Chamber of Commerce may provide assistance in marketing and enhancing the visitor experience for large scale special events. We encourage event organizers to work with our business community and tourism organizations in both event marketing and supporting our local businesses through purchasing of goods and services and cross promotion of local businesses to event participants. Noise Oro Medonte Noise By -law restricts the noise from 11:00pm and 6:00am. In addition, sound levels outside these times must remain at an acceptable level given consideration to the type and location of the event. Event organizers may apply for an exemption to the Noise By -law Fireworks Township of Oro - Medonte By -law No. 2012 -067, Fireworks By -law regulates the sale and discharge of fireworks within the geographical boundaries of the Township. In accordance with the Fireworks By -law, no person(s) shall sell or discharge any Fireworks without first obtaining such license or permit from the Township, as may be required, and, no person shall discharge fireworks when a fire ban is in effect in the Township. Signage Temporary special event signage is permitted provided they are displayed for a maximum of 14 days prior to the event and are removed 7 days after the event. Please refer to the Signage Bylaw for additional information. The Township has several roadways that are governed by the County of Simcoe and The Ministry of Transportation; appropriate permissions must be obtained to install signage. Parkland Regulations The Township of Oro - Medonte boasts over 290 acres of public parkland which include various amenities for active and passive recreational activities and events. Events taking place in a public park must ensure that the rules and regulations established in the Parkland Bylaw are observed. If you require an exemption to the Bylaw please discuss this with the Director of Recreation and Community Services. Map of Oro Medonte http: / /www.oro- medonte.ca /Community /maps /index.htmp Simcoe County GIS Map http:// www .simcoe.ca /dpt /it /gis /index.htm 20 Page 84 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... County Forests In addition to Township parks the County of Simcoe manages an extensive network of public forests. Events taking place in County of Simcoe Forests require a use agreement obtained through the County of Simcoe. For more information please visit the County of Simcoe Recreation Use Policy. Copeland Forest The Copeland Forest established in 1979 as a resource management area managed by the Ontario Ministry of Natural Resources. That designation allows for many activities. The range of uses spans from hunting and fishing to mountain biking and horseback riding. It's been estimated that there are over 65 kilometres of trails in the forest. The 4000 acres of mature forest located on the Oro Moraine is environmentally significant providing habitat for a number of rare species of flora and fauna. The Copeland Forest holds a special place in the hearts and minds of Oro - Medonte residents and those that use the forest. Events looking to use the Copeland Forest must obtain permission from the Ministry of Natural Resources and should be cognizant of n the various stakeholders who frequently use the forest and ensure measures are in place to minimize the impact to its ecological integrity. 7. Conservation Authorities: The Township of Oro - Medonte is regulated by two conservation authorities, the Lake Simcoe Region Conservation Authority (LSRCA) and Nottawasaga Valley Conservation Authority (NVCA). The conservation authorities have authority under the Ontario Conservation Authorities Act to ensure the conservation, restoration and responsible management of water, land and natural habitat through programs that balance human, environmental and economic needs. Properties within regulated may be subject to specific regulations through the conservation authorities. Maps of Regulated Areas: Lake Simcoe Regional Conservation Authority Nottawasaga Conservation Authority 8. Public Lands /Facilities /Petting Zoos Petting Zoos The Ontario Ministry of Long Term Care has provided the following information: We encourage you to download and read the report and executive summary at www .health.gov.on.ca /pettingzoos These documents identify high -risk groups (such as very young children) and include important recommendations related to visitor education and the safe operation of petting zoos. On the same website, you will find colourful posters that make it easy for you to communicate two simple precautions that help prevent zoonotic infections: 21 Page 85 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... • Clean your hands after petting the animals • Do not eat or drink near the animals We strongly recommend that you display these posters at the entrances and exits to animal enclosures and in non - animal areas where people buy and eat food. Finally, because hand - hygiene was identified in the report as the single most effective way for people to protect themselves from infection, we have included signs that illustrate proper hand - washing and hand sanitizing. 9. Risk Management: Risk Management is a key responsibility of all event organizers, venues and associated contractors. Event organizers should undertake a Hazard Analysis and Risk Assessments as the foundation of the risk management process. This process will assist organizer in identifying key risk areas and provide direction on areas that require a mitigation plan or strategy. A Hazard Analysis and Risk Assessment should consider both the severity /implications of the risk and the probability of occurrence; the greater the severity or probability, the greater the risk. PF,C[BABILI TY OF 0C CU RING Hi�,h Low IMPACT ( -IN [_FPERATI[: N CIR PLAN Low B1, H i � h Risk Classification Action Low probability, low impact Probably no action. Who cares? Let it happen. Not a significant risk High probably, low impact Probably no action, but stay alert. Could change Probably not threatening quickly. Develop contingency plan, with special attention to Low probability, high impact "triggering" events. This is why we carry insurance A potential danger policies! n°e.,.e :.. - . . . . .... . . 22 Page 86 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... A situation or disaster may result from any one or more of the following conditions: • Forces of nature, accident, criminal act, • Situation that affects lives or property, • Situation where the operations of the event has an impact on the public. In conjunction with the event organizer and venue the following may be required have detailed mitigation plans or strategies based on the severity and: • Fire • Medical Emergency • Acts of Violence / Theft • Lost or Missing Persons • Weather related emergency In order to be prepared for any emergency situation or disaster, events with an elevated risk must submit with your application an Emergency Plan that will include: • An internal communication system to activate on -site emergency on -site resources; • A communication plan to activate External Resources (Police, Fire, Ambulance) if not already on -site; • Dedicated and mapped emergency access points; • Support for routing the responding resources within your event site as indicate; • Two event contact personnel including their cell phone numbers and how they will be contacted in case of emergency; • An evacuation area with an evacuation route; • The procedures to be followed in the case of an emergency or disaster; • The emergency services that are required in case of an emergency or disaster; • The communication procedures you have made with the necessary authorities; • Details of how you have prepared your volunteers and organizational staff to handle a disaster or emergency situation and; • Details of how will your security be contacted and respond to an emergency or disaster during your Event. 23 Page 87 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... 10. Security: An integral component of the risk management program is a comprehensive security plan. The greater the risk, the more security control likely required. The operations plan should include the number and schedule of all event staff, including private security and paid duty police. In addition, it should outline responsibilities and how communication will take place between event staff, agencies, and the venue during the event. If private security is contracted, it is recommended that these expectations become part of the service agreement with the security firm. It is also recommended that the proficiency in speaking and understanding the English language is a requirement to ensure effective communication throughout the event. The security plan should also describe what other controls will be implemented to mitigate any risks to the public. Examples include perimeter fencing, bag checks etc... Security Firms can assist with many security functions including perimeter and bag checks, entry and exit head counts. Paid Duty Police officers are often required by liquor permit or as determined through the hazard identification and risk assessment process. A Paid Duty is a work assignment arranged through the Ontario Provincial Police, where an off -duty officer performs policing duties for an individual or organization other than the Municipality and is paid by the third party. (Example: Traffic, Security, Weddings, Special Events). Requests for Paid Duty officers must be received in writing using the prescribed form stating the nature of the duties to be performed, the number of hours involved, the specific hours for which the service is requested and the reasons why it is considered necessary to engage officers for such duties. Vehicles may be required depending on the nature of the Paid Duty. Policing Services for Oro Medonte is provided by the Ontario Provincial Police Barrie Detachment. 24 Page 88 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... 11. Fire and Life Safety Similar to a security plan event organizers must consider the risks associated with fire and life safety and ensure controls are implemented to mitigate or control these risks. Open -Air Burning Guidelines The Township of Oro - Medonte has not enacted a By -Law to regulate open -air burning. All open air burning is regulated under the Ontario Fire Code which states: 2.6.3.4.(1) Open -air burning shall not be permitted unless approved, or unless such burning consists of a small, confined fire, supervised at all times and used to cook food on a grill or a barbecue. General Provisions 1. You cannot leave your fire unattended or unsupervised until it is fully extinguished. 2. You must have sufficient equipment readily available to control, contain and extinguish your fire. 3. No slash, woodpile, construction material, plastics, or garbage shall be burned. No fire shall be lit under the following conditions: 1. Under weather conditions that limit the rapid dissipation of smoke 2. When wind may cause unsafe conditions 3. Under extremely dry or arid conditions 4. Under a smog alert 5. When wind will cause smoke to interfere with neighbors or roadways 6. During a burning ban set by the Fire Department or Ministry of Natural Resources 7. Fires shall not be set in close proximity to any combustible material that may constitute a fire hazard. No fire shall be lit if it will cause an adverse effect to the community. Adverse effect is defined as one or more of the following: 1. Impairment of the quality of the natural environment for any use that can be made of it 2. Injury or damage to property or to plant or animal life 3. Harm or material discomfort to any person 4. An adverse effect on the health of any person or impairment of the safety of any person 5. Rendering any property or plant or animal life unfit for use by man 6. Loss of enjoyment of normal use of property 7. Interference with the normal conduct of business 8. Obstruction of a traveled portion of any public or private driveway or roadway What Can I Burn? You may burn uncontaminated dry wood or wood by- products only. Wood by- product is defined as wood or wood products, including tree trunks, tree branches and brush that are not contaminated with paint or stain. You cannot burn grass clippings or leaves. 25 Page 89 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Access /Egress It is imperative that designated emergency access /egress be maintained throughout the event. The traffic management plan and event layout plan should designate these areas and controls to be put in place to maintain emergency access /egress. 12. First Aid and Medical Emergencies Events can draw large numbers of people together to participate and enjoy the planned festivities. One of the responsibilities of event organizers is to ensure a timely and effective response to a sudden medical emergency at their event. The objective of special event medical emergency planning is to: • Take a risk based management approach • Provide rapid first aid intervention for life threatening emergency • Ensure the delivery of Emergency Medical Care in the community and surrounding communities in which the event is taking place is not adversely affected or burdened by the consumption of Paramedic and hospital resources by the event participants. • Ensure the success of the event and the experience of the participants are protected through the provision of medical services that meets the demand created by the event. • Mitigate risk to participants, event organizers, event venues and public service agencies. First Aid and other Medical Services Medical providers Event organizers and venue operators have several options on how to provide reasonable and professional care for the any injured event attendee. Event Organizer or Venue on site first aid personnel: These individuals should be dedicated to the provision of first aid and medical care. It is important that these personnel be free of other responsibilities and able to respond to an emergency without compromising of other aspects of the event. Community based first aid services: There are several options available such as St John Ambulance, Canadian Ski Patrol, and Red Cross. These volunteer based organizations can provide onsite first aid and basic life support. Contracted professional services: Companies that provide professional level services that can provide enhanced service levels. County of Simcoe (Paid Duty): County of Simcoe Paramedic Services can provide dedicated Primary and or Advanced Care Paramedics for special events on a cost recovery fee for service contractual basis. These resources are provided in addition to regularly staffed ambulance and emergency vehicle deployment. 26 Page 90 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Hybrid system: A combination of the above with dedicated roles and responsibilities. If a hybrid system is considered the plan should articulate the roles and responsibilities of service providers and a detailed communication and coordination plan in the risk management strategy. Land Ambulance services within the Township of Oro - Medonte are provided by the County of Simcoe Paramedic Services If the event organizers have contracted special event medical services, the County of Simcoe Paramedic Services may still be required on -site to provide mandated paramedic level emergency care and transport based on the medical needs assessment. On -site medical services such as field medical teams with regulated health professionals (i.e. physicians) may decrease the need for Paramedic resources on -site that are otherwise recommended and predicted through the qualitative methods described in this document. If your event requires dedicated medical coverage, please contact the County of Simcoe Paramedic Services. Fees for such services apply, and will vary, depending upon resources required to provide medical coverage. The County of Simcoe Paramedic Services or Private Contractor can assist in developing an assessment of the medical support needs of your event. For large special events and mass gatherings Event Organizers should take the following steps in planning for the emergency medical support of an event: • Engage with event planners to conduct a comprehensive risk and medical needs assessment of the event. • Provide emergency medical planning expertise and support to event organizers in order to develop an emergency medical operational plan. • Assist with Medical Emergency Communication Planning • Assist with Access / Egress and Navigation Planning • Based on a cost recovery model, provide event organizers with recommendations and costing on Paramedic resources for the event. • Provide supervision and medical surveillance during the event to ensure the objectives of the emergency medical operational plan are being met. Factors to consider in determining Medical Needs • Night versus daytime event • Number of active participants • Alcohol availability and anticipated use • Demographics of crowd • Number of attendees • Location of event /multiple locations • Weather /time of year • Length of event • Problems encountered with event in the past 27 Page 91 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... 13. Food Service: Food service for special events can be offered in several ways: 1. Venue Food Service 2. Catered Food Service 3. Vendor Food Service Simcoe Muskoka District Health Unit regulates and issues permits for food service. Permit information can be found at SMDHU Food Service Permit Armlication SIVIDHU Resource: Special Event food service resource booklet 14. Washrooms and Waste Management Plan: The event organizer will make arrangements for litter control, including the use of grease and recycling containers. Regular pickup of waste containers is expected in order to ensure a sanitary environment. The event organizer will ensure containers are emptied often enough during the event operation to avoid overflowing. Event promoters are encouraged to pursue zero waste events. A number of resources are available at http: / /zerowasteevents.ca/ Event organizers will be responsible for providing sufficient portable washrooms, wheelchair accessible portable washrooms and hand sinks if the location for the event does not have sufficient facilities to accommodate the anticipated crowds. The following table provides a guideline to assist in determining portable toiler requirements. This chart represents units per gender. Number of Attendees 1 hour 2 hour 3 hour 4 hour 5 hour 6 hour 7 hour 8 hour 9 hour 10 hour 1 -50 1 1 1 1 1 2 2 2 2 2 51 -100 2 2 2 2 2 3 3 3 3 3 101 -250 3 3 3 3 4 4 4 6 6 6 251-500 4 4 4 4 6 6 8 8 8 8 501-1000 4 5 6 7 7 8 8 9 9 9 28 Page 92 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... 15. Contact List Municipal Contacts Director of Recreation and Community Services Shawn Binns sbinns @oro- medonte.ca 705- 487 -2171 Fire Chief Hugh Murray hmurray @oro - medonte.ca 705 - 487 -2171 Chief Building Official Bobbi Lovering blovering @oro - medonte.ca 705- 487 -2171 Chief Municipal Law Enforcement Officer Curtis Shelswell cshelswell @oro - medonte.ca 705 - 487 -2171 Recreation and Community Services Assistance Sandie Leonard sleonard @oro - medonte.ca 705- 487 -2171 Barrie OPP Detachment Commander Contact OPP Detachement 705 - 726 -6484 Administrative Coordinator Yvonne Saillou yvonne.Salliou @ontario.ca 705 - 726 -6484 AGCO Sgt. Unit Commander — OPP /AGCO Raymond Jack raymond.jack @ontario.ca 705.329.5046 AGCO inspector Harry Quirt Harry.Quirt @agco.ca 705 - 329 -5046 County of Simcoe Paramedic Services Platoon Supervisor Bob Lewis Bob.Lewis @simcoe.ca 705 - 726 -9300 Simcoe Muskoka District Health Unit Senior Public Health Inspector Robert Townes robert.townes @smdhu.org 705- 721 -7520 Food and Rabies Coordinator Tony Makrostergios tony.makrostergios @smdhu.org 705- 721 -7520 Other contacts Technical Standards and Safety Authority (TSSA) — Amusements http: / /www.tssa.org /home /default.asp ?locl =home Electrical Safety Authority http: / /www.esasafe.com/ 29 Page 93 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... 16. Sample Operations Plan 1. Sample Operations Plan 2. Sample Emergency Operations Plan 30 Page 94 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN RACE: Barrie Race TWO: 5k/10k/15k DATE: May 11th , 2013 LOCATION: YLCC Orillia SET -UP START TIME: 7:00am START TIME: 9:00am FINISH TIME: 12:00pm CLEAN -UP FINISH TIME 1:00pm Proposed Number of Participants: 200 people Distance: 5km, 10km and 15km Route & Map: ❑ The race will run start at YLCC and run through the scenic neighbourhood surrounding the area on Moon Point Beach Drive and Line 15 South in Oro- Medonte Township. ❑ Route will be marked every 2.5kms. ❑ Water stations will be located every 2.5- 3.5kms. ❑ MEC will supply staff /volunteers to marshal the course. ❑ See next page for marked map of route. 23/04/2013 2:13 PM Page 95 of 499 z Q J d z 0 Q LL1 a- 0 Ln LL1 LL1 Ln LL1 V Q v Y c� C X O Q Q m u c Y H Q C� C if /L Sm G Qj N r, Recreatio... WI M c-I N M c-1 O N O \ M N z Q d (n z O Q L1' W CL 0 Cn W_ Cr_ W Cn W U Q Cu m C C X O CL CL m W u +m+ m O_ E r C O •i 5 ON, 1 16 UD .c) Rppor o. RC2015 E � a uU a . ! _ � V 41 C,/7 CA L = '- 7D T �� IIILLLT��ff111� a t> `d 3, Shawn Binns, Director, Recreatio... i r �C7 PEI �orecNicrl 4iu ii2 e� h 4g5 w k�' .ta�fine`�- d ry) a �? m o Page 97 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN Site Plan: YLCC is the main site for the event. Located at the site are the following: ❑ Sufficient parking for volunteers and participants ❑ 3 (10x10) event tents for registration, food and first aid station ❑ 2 pop -up tables ❑ 1 large banner and stand for START /FINISH ❑ Pylons for race marking & distance marking + funnel ❑ Full access to onsite bathroom facilities for race participants and volunteers 23/04/2013 2:13 PM Page 98 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... MEC RACE SERIES OPERATIONS PLAN YLCC 496 Mom Point Beach Bare, Or1118, ON. WV 6HI P: 705.326.2433 I'; 705.326,94 7 W: www.ylocxorn E; duistlne yloo_aorn CONTRACT ISSUED: January 29,2013 CONTRACT "'IMPORTANT NOTE"*' Final payments are to he recaivad by no later than ttw date of the event. If the payment is not r4ceived on lima you mll be subject to a 2% charge on the amount fisted above every month undl the balance is Paid in full. Please er►eure all cheques are made payable to "YLCC 00 LTC OrilGa' THANK YOU 23/04/2013 2:13 PM miff Page 99 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN Medical /First Aid: XXXXXX will provide onsite first aid coverage for the date. They will appropriately staff the race regarding all medical components including necessary equipment including consumable medical supplies, trauma and airway management equipment. XXXXXX will also supply a site specific Emergency Action Plan. As well as post event incident reports generated during the event. 23/04/2013 2:13 PM Page 100 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN Event First Aid Coverage Contract CIsari#: :Event Date:.:: :'.:: April 6, May 11, June 1, Sept 14, ::.. Oct 26 Location: s.p Varkous . Event Type t.: ' Running Rare AnfiClpi Participant; 5Q -20b runners runner d-S6W. .: On S1Ee col ad, . : On SIi a Ahone, rdun w, $fait Torre. Apii TOC F"r4 laA me -End lime: .. .. .. TIC Traraliin.i r+ 4 ... ....... ... ... .. . . ........ . . ..... ... ... �y Ti. .... >i_:::_r- _:::...:_.:_: ..... . _ .:.i..i. .. - - - will Provlde otrslte first aid coverage for the dates and times above. We will provi€Ce all the necessary equlpment imiudlog mosurrrable medical supplies, trauma acid afiryay management equipment- Odyssey Medical will also prov d the organizer with a copy of the site specific Emergency Acton Plari, We will also provide any p event incident reports generated dui iiT the event. �j x........ _ — Rate. Mileage Theclie reawnI post em PAYMENT TERMS: PAVIVI ENT ItS DUE IMMED ATELY UPON COMPLETION OF THE CONTRACT I. odysseyWdk -alwal pramefimaid 5erwer, for the piv,arrargd cot@ wd lime. OdyswMedical has no responsibility implied orothmvMe for Ilse safety, corsdltiam construction or knmut a the course, obstodas and mfr*structum. 2. First ald serwloes are be the support I protettion of all persons kn attendanr<e at the above memkned event Our 4t.illfied Ewen# Medical Coverage Staff wil "Icle an w e5sary first akd,treatmgnlsfollawing their qualificatiortprotocols arldabidfng by the Good Samaritan Act of the province of onaano, S. The client aRree5 toiodemnify Odyssey Medimi Inc, and anyaf Usemplayees,Sub.rantroctws nrVmuntws for any claiffAre5uftfrlg front itE�eligeet actis) orornBsion sby The ClkrrrtorOdys5eyWdIcaltrlc- during theeant, 4. If dthpr party is delayed or Interrupted "the Aerfcwmaoce of Its obl6ak6ow hereunder by reason of an act of Goof, ffrex, food, war, publk disaster, strikes or labour difficsiltles, gouctnrr*.riwj erractmertt, regtlatbon or order, emergency, or any other cause beyond Its C4nlmP, suds party sliarll n,OI be liable to- the other therefore and the parties shah, if &ach w diisiriis antk whbr4 Bible, make Sunk further zkreA:ng@menm a5 are muttgibz satkfamry to the parties to carry out the purpose and knlew of lhks agfeemenk. 5. The client agrees that all participants of been made of aware of the risk assorkated wilh event W1 ;cIpatlon It mup a wafwatr or release of liability or assumption a risk dowment- a. d+rtyssey Nit-dicoh rwAm rdn drld xkn&w6:?FP fhat this Agme"wnf creates s aonfldentlal relal.anship between Odyssey Medical IeK_ and eiem and I hol information concerning Clients business afarrS rWA* rser5,'yQfKI Sr ralancm properties, methoAx of opera km, computer programs, and 44currlen1akiorw And o#hef wwk- i -iw i-.%j U jr', whetrw WvWe(L bral,M otherwise„ is corsitdentlalin nature- All sur:h informatlgn romefwkg Cilerst is hereinafter cWleckkrelY referred t� �s iltsdentia�l Information ". 7. (:AWELLATION; 7 BUSINESS DAYS ARE REQUpfEkTOCANCEt THIS BOOKING. xRI`Ei�Et-�B+�: 23/04/2013 2:13 PM Page 101 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN OPP Coverage: *OPP have been contacted and met with MEC on 19/03/2013. Discussion of policing requirements has been initiated. OPP Officer XXXX determined 2 officers would be sufficient for coverage of the event and would be situation on course. One stationed at the intersection on Maplewood Parkway & Line 15 South. The other officer would be patrolling the route. Appropriate number of marshals will be supplied by XXXX in the form of staff and volunteers. Insurance: General Liability Insurance has been applied for by XXXX for the value of $5 million. Please see attached insurance for day of the event including the Township of Oro- Medonte. The document is a 2 page document as the insurance company has provided the excess insurance on an alternate form. Both forms combined provide $5million total general liability insurance coverage. 23/04/2013 2:13 PM Page 102 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN the cods - A Hater Flag For You . CERTIFICATE OF LIABILITY INSURANCE This certificate is issued as a matter of informabbn only and confers no rights upon the certificate holder_ This certificate does not amend extend or after the coverage afforded by the ,policies below- DATE; March 20, 2013 ISSUED TO: Township of Oro- Medonte 148 Line 7 South Oro, Ontario, LOL 2XO INSURED: This is to certify that the policies of insurance listed below have beer? issued to the Insured married above for the policy period indicated, notwithstanding any requirement_ terra or condition of any contract or other document with respect to which this certificate may be issued or may pertain_ The insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies_ Limits may have reduced by paid claims PERIOD OF INSURANCE: May 11, 2013 TYPE OF COVERAGE: commercial General LiaL7ility LIMIT OF LIABILITY: Per Occurrence $2,000,000 Annul Aggregate on Pruduct&fcompleted Operations $2,WO,000 INSURER(S): co- operators General Insurance Company POLICY NUMBER: 3323075 ADDITIONIAL INSURED Only with respecttothe operations of the name insured City of Barrie RE: i Race One 5K l '10K in the neighborhood surrounding the Y Lt L The undersigned hereby certifies that the above policy is now rr7 force and it is hereby agreed that the insurer shall provide the certificate holder with 30 days notice of cancellation or material change- Go-operators General Insurance Company PER: Authorized Representative 23/04/2013 2:13 PM Page 103 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... MEC RACE SERIES OPERATIONS PLAN ACQRD. CERTIFICATE F LIABILITY II�LJI�IE DATE { AfLIDD.YYI 03119V2013 P? -Dru.¢ grial # 1 33 THIS CERTIFICATE. IS ISSUED AS A MA'TT'ER (}F INFORMATION WILLIS CANADAL IMC- ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 160Q - 100 4ofE T PENCiEI RT�iEET VANCOUVER, 9C VISE 2M6 HOLDER. THIS CERTIFICATE; DOES NOT AMEND, EXTEND CR ALTER THE f�4VERAGE AFFORDED ffY THE POLICIES SULCm. TEL, 6"-682.68x1 INSURERS AF FORCM0 COVERAGE NAJCA Lvg1.lRED 11115U CEO A ROYAL & SI. NALLLANCE INS. CO. 0 f-'AN A,% INxI.HtR e: IN$tiPER C; IPA5"ER LI: - - - - - - - - - -- - - -- IN$93i7i E: ICO RA $ TILE POLIC,IE$ QF LNSURANCE LISTED BELOWHA4'E BEEN ISSUED ro THE INSURED NAMED ABOVE FOR THE POLICY PEIRIQQ INDICATED. NOWY1CHSTANDIMG ANY REQIIINFFAENT. TERM OR CONDLTI4N OF ANY G #HTI;:A{;Y OR OTHER DOCUMENT MTH RESPECT TO VQHICH THIS QERTrFICATE MAY BE ISSUED € R MAY PERTAIN, THE IN:SIJ RANCE AFFORDED B'Y TFkE POLICES DESCR.BED HEREIN IS SUBJECT TO ALL THE TEHrOS, EXC.LUSIOWS AND CONDITIONS QF SUCH PGLICIES, AGGREGATE UMITS -SHOWN PAY RAVE BEEN REDUC ED B), PAID CI-cS!hdS YL'pE$�INSAIR4NC+E MJCYgryRLnrra I,Ir:rrrl!'- :I:il. P P 710X LFYIIT3 6�Nl�r1tiLLd14 ®tirrY EA" 0CCLL4RF,N LC COMPAFFS:K �'—ENER+„ LI4il-ITv DUIMS MADE 1:1 G'CCLW' - r LrEIS Eaclu , on, aors5 s PERSCMae S A.DY IM,Li" ; OES?ERAL AGOREQATE } {3itm ACORFCkTE LIM') 01PRICSPER r 17 CRQCUCT9, Comm);-.kou T, CONOINIO III LIPAR IEA S AUTOMOS1LE UAE ULITY ANYAUTU SIODLY M'J"IRY IF+erWermnj } ,tLL {Ye'YnE}.4LIT47S `a HECLIL: C,d15TQ6 EIDDLY 14JURY IPa'awc.Nr� +.IRE,D ALIT6a 40 9MIDAUTOO �pE;1f'3Y pyyMay"E } ._ LvjtLmy - RU iO ONLY- EA&XIDEIY 4 DTI IERTIJArI L-kAv # AW AUTO £ @— AV19 ONLY ¢.05 A I.- CCUSMI1MRML.LM LITY A wCIIR ®OLAIWISWUt IIMSRELL,AL�BILITYPOLICY NO.8132582 O�J1��'2912 r�511Sl1013 EACH=;UTIR'LNGE 3 �,0W,0DD.� #I¢G>$G Tr IFQLM FORW• FkOr 51�q kthLIj kLWLITrI 4 UE.XC:TIB -E RE'EhnCra # # - ,� ❑RPdER'y cOi1PEN9{�TrQel r,NL, ®�' iI. -H. I EMPLOVERS- LiAE!ILIT4 EL EkCH ACCRENT # .•,r �,e•�_lall ''IrPsan-a-NrWti�c[:urPIE . �: •: • -. r. "I li c%A;LU k_U+ aar( - I ,:':I •: ?1 j :oalcw EL®IEERSE E,% ENPL•I)YEta Ill LL DSEASE • RJUC," Y LIMIT I 3 cli-ml _ "I !prKlP'FQN Or OPERA -FR 74£JLucAnoms dEWICLE9iEXGLJ$QklS ADQfiD Sy GNUORSEVENRSPECIAL PR.OM1'16 QNS IT IS HEREBY IINDLKSTOOD AND AGREED P4AT YJ.00. 498 MOON POINT DRIVE, ORILLIA, ON ARI O, 0V BH11 IS AI QUO AS ADDITIONAL JNSURFO B1,JT ONLY WITH IRE-SPELT TO THE OPERATIONS ,ARISING OUT OF THE NAMED IN25URIlQ WITH RESPECT' TO THE VIEC BARRIE ROAD RACE 2, IJKO0KA6K ROAD RUNNING RACE IN THE NEIGRUOU RHOCOD SURROUNDING THE YL CC ON MAY 11, 2013. CERTIFICATE HOLDER CANOELLATIDN SHOULD ANY CF TrE AdilME CF901REP POLICIES OE CAW_&LLED EJEFORE THE E. %P RK -Jorr' TOWNSHIP OF OkLI- MEC�}MTE LATE THEIW.CF, THE IaSUINO INSJRE'R WLI. FNnEAYOR To MAL 0 f DA'es ryRrnfN 148 LINE 7 8CUTH m0TC9 TQTI-E CEHTIFICA7F HOLDER NAMED TO - T -E -EFT, RUT PAILUlt TOQD60 E*LLL ORO, ONTARIO L-% 2X0 tMPGSE w on, +nci% Qr:T LIAOILITY OF ANY KIND U-C44 THE INEkRel+. ITS A(4P -H7S OR F;E ESEM7ATIVE . REPME N ATIYL LLIS CANADA RIC. =r kisyw I rww+ U Page fCff "ID PORATION 1915 COMMUNITY NOTICE April 23, 2013 Dear Resident: 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... RACE SERIES OPERATIONS PLAN RE: XXXXXX Barrie Race TWO: 5k/10k/15k This is your notice of an exciting community event happening in your area! The XXXXX Barrie Race TWO: 5k/10k/15k road running race will take place on Saturday, May 11th, starting and ending at the Youth Leadership Camp Canada (YLCC) on Moon Point Beach Drive. We are taking this opportunity to inform you that the event will take place along a route in your neighbourhood and would like to invite you to participate in the action. You are welcome to be a part of the event by cheering on the runners! Detail Information for Residents: Racers check in begins at 8:00 am. Race start time: 9:00 am Race end time: 11:30 am Police controlling traffic at: The intersection of Maplewood Parkway & Line 15 South. Runners right of way: Left hand shoulder along Moon Point Beach Drive, Woodland Drive, and Line 15 South. We would like to thank you in advance for your cooperation and we apologize for any inconvenience we may be causing you. If you would like further information please call me XXXXXXX. Information can also be obtained by calling XXXXXXXXXX during regular business hours. Thank you for your understanding! Sincerely, 23/04/2013 2:13 PM Page 105 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... EMERGENCY ACTION PLAN RACE: Gravenhurst LOCATION: Muskoka Warf Sports Field PHYSICAL LOCATION: 910 Bay St, Gravenhurst RESOURCES: Saturday 1 Muskoka EMS 3 First Responders 1 Medical Coordinator 1 Community Response Team 10 Lifeguards 1 OPP Maine Unit DATE: July 13/14, 2013 ACCESS: Off Bay Street Sunday 3 First Responders 1 Medical Coordinator 1 Community Response Team 10 Lifeguards EQUIPMENT: Swim Course - 2 Rescue Boats, Rescue Boards, Shore Medial Team Bike Course — Ambulance (Sat only), AED and Trauma kits Run Course — AED and Trauma Kits Finish Line — Medical Triage, Cooling station, AED COMMUNICATIONS: Portable Radios on Race Frequency BRACEBRIDGE or LOCAL Medical Director — XXXXXXXX 7 Medical Coordinator — XXXXXXXXXXXXX Medical - XXXXXXXXXXXXXXXX RADIO CALL SIGN: Control: Event Management Event Medical Team EMS: Muskoka EMS Technical Director FIRST RESPONDER DEPLOYEMENT: Shore /Finish Line: Finish Line: Bike Course: Lea Skinner 4 MSC Vehicle Run Course: MERT Response Team (stationary at North Muldrew Lake Road /Pennisula Road) Run Course Mobile (Sunday) EMS DEPLOYMENT: 1ST POSITION Swim Exit Muskoka Warf 2nd POSITION Bike Course Intersection Sarah and Winewood Road 3Rd POSITION Finish Line Muskoka Wharf Park RESPONSE PROTOCOL: Closest resource to respond and contact CONTROL once you have made patient contact. If unable to reach Control or IVIED CORD. Contact 9 -1 -1 direct 1 Page 106 of 499 17. Resource Section 1. AGCO Type Sheet 2. Paid Duty Forms 3. Health Unit Booklet 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... 35 Page 107 of 499 Ll 10.c) Report No. RC2 r 01 5-03,k P Off o sw -tns, Director, Creatio. Page 108 of 4 I 0 Community -based special events are a great way for local organizations to bring people together and to add richness to our communities. One of the best ways to do this is to serve and share food. But food can also be a wa that are not wanted - things like bacteria (germs) that can make people sick. Sickness caused by bacteria in food is called foodborne illness or, more commonly, "food poisoning." This guide provides information for community -based special event organizers and volunteers about how to handle food safely. It describes the best ways to prepare, handle, transport and store food. It is important that special event organizers contact their local public health unit before an event to notify them of the upcoming event and to discuss event - specific food safety tips. This is an important step towards a safe and enjoyab experience for everyc 10.c) Report No. RC2015 -03, Shawn Binns, Director, What 1S foodborne illness Recreatio... and why does it matter? Most foodborne illness is caused by bacteria. But it can also be caused by: • viruses • parasites • toms (or poisons) produced by some bacteria • chemicals that may get into food Although not traditionally considered a foodborne illness, allergens (like peanuts) in certain foods may also cause mild to severe reactions in some people. You cannot see, smell or taste bacteria or other germs that can cause foodborne illness. They can multiply to millions in a few short hours at the right temperature. Symptoms of foodborne illness can include: • nausea • vomiting • diarrhea • fever • stomach cramps It is not always easy to tell if your symptoms have been caused by food. You can start feeling sick anywhere from hours to weeks after the food has been eaten. Most often, people get sick within a couple of days after eating food that has become contaminated. Foodborne illnesses are often mild, but sometimes there can be long -term complications and even death. People most likely to become very sick are: • seniors • young children • pregnant women • people who are already unwell If you think you have a foodborne illness, visit your doctor and notify your local public health unit right away. Page 110 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Are some foods riskier Recreatio... than others? All foods can cause foodborne illness if they are not properly handled. However, bacteria can grow better in some foods than others. Foods that can support the growth of bacteria or other germs are called "potentially hazardous" (or high risk) foods. Be sure to cook these foods to a high enough temperature and for a long enough time. Then keep these foods hot enough until serving them, or store them in the refrigerator or freezer so that they are out of the danger zone. The danger zone, where bacteria grow rapidly, is between 4 °C (40 °F) and 60 °C (140 °F). Examples of high risk foods that are often served at special events include: • dairy products (e.g., milk, cream, cheese, yogurt, and products containing them such as cream pies and quiches) • eggs • meat or meat products • poultry • fish and seafood In contrast, "non- potentially hazardous" (or lower risk) foods generally do not need to be refrigerated (until opened) and tend to be high in sugar, salt or acid and/or low in water content. They include fresh fruits and vegetables, bread and most baked goods, candies, pickles, honey, jam and preserves, syrups and vinegars. Lower risk foods such as fresh fruits and vegetables can still become contaminated through food handling or production processes. Be sure to follow safe food handling practices and wash fresh fruits and vegetables thoroughly under running water before eating or preparing them. If possible, choose a menu that reduces the risk of foodborne illness. For instance, if planning an outdoor barbeque, good options include using store - bought, pre - cooked wieners or hamburgers. Reduce the risk of foodborne illness by followinc, then fn „r steps: Clean, Separate, Cook, Chill. Page 111 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Ste p 1: Clears Recreatio... Clean your hands, surfaces and equipment. Do it often and do it well! Bacteria can get onto your hands, countertops, containers, dishcloths, utensils and the food itself. Cleaning your handF Wash your hands before preparing, handling or eating food. Wash your hands after: • using the washroom • sneezing, coughing or blowing your nose • touching your face, mouth or hair • handling raw meat or other uncooked foods, or the surfaces they have been on (e.g., cutting boards, countertops) • handling dirty utensils or dishes • handling money • smoking • touching pets • cleaning • handling garbage When washing your hands: 1. Wet your hands with warm water. 2. Lather your hands with soap for 15 to 20 seconds. 3. Rinse hands thoroughly and pat dry with a paper towel. 4. Use the paper towel to turn the tap off. Wherever possible, use a proper handwashing station to wash your hands. This includes a sink with hot and cold running water that drains into a proper sewage system. If a handwash station is not available, use a clean water container filled with warm water from a safe drinking water source. The water should flow out of the container through a valve that you can turn on and off. This could be a plastic jug with a spigot. Provide liquid soap in a dispenser and paper towels. You will also need another container to hold the waste water. Pour the waste water into a sanitary sewer, private sewage system or other approved pgV6a1W2 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Water for handwashing and preparing food • Use a safe drinking water source (such as a municipal water supply or a tested private source) for handwashing and food preparation. • Wash, rinse and sanitize drinking water containers before using them. • If you are using a temporary water supply line connected to a drinking water supply, sanitize and flush the line before use. Make sure the line is composed of food -grade material (not a garden hose) and install a one -way valve to ensure the water cannot flow back. Cleaning dishes and utensils When cleaning dishes, utensils and containers by hand, use the three - compartment sink method Sink #1: WASH Warm water, dish detergent Sink #2: RINSE Clean, warm water. Sink #3: SANITIZE M &JIM k.� Add 2.5 mL (1/2 teaspoon) of household bleach to every 1 litre (4 cups) of warm water you put in the sink. Soak dishes and cutting boards for at least 45 seconds. Let them air dry completely before use. If sinks are not available, use tubs or basins instead. Alternatively, • Use single serving methods such as toothpicks, paper cups and disposable plates, forks, knives and spoons. • Keep a back -up supply of clean utensils (tongs, scoops, etc.) to replace soiled or contaminated ones. Back -up utensils should be wrapped or kept in a clean, sealed container. Page 113 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Cleaning countertops and other - Recreatio... contact surfaces Using a sanitizing spray is a safe way to kill harmful bacteria left on surfaces after regular washing. To sanitize countertops, tables, taps, sinks, meat slicers and other appliances, follow these steps: • Mix 5 mL (1 teaspoon) of household bleach per litre (4 cups) of water. • Put mixture in a labeled spray bottle. • Squirt the mixture on countertops and other surfaces. • Wipe with a clean cloth or paper towel. • Make a fresh solution often. General Do not: • Do not handle food when you are sick — especially if you have been vomiting or have diarrhea. • Do not sneeze, cough or blow your nose over unprotected food or surfaces. • Do not pet animals when handling food. • Do not allow smoking near food handling areas. 1m • Wear clean clothing. • If you have a cut or wound on your hands, bandage it and wear clean, disposable gloves. • When handling food, tie your hair back or cover with a hair net, bandana or baseball cap. • Provide garbage disposal bins. • Provide enough washrooms for the size of the event. • Consider food safety training for anyone who will be preparing or handling food. Page 114 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Step 2: Separate Recreatio... Do not cross - contaminate Cross - contamination occurs when bacteria spread from one food item to another. This can easily happen when cooked or ready -to -eat foods come into contact with raw meat or other uncooked foods, dirty hands or contaminated utensils. Keep raw meats and ready -to -eat foods separate! Common sources of cross - contamination are: • cutting boards, countertops, plates and other food surfaces • slicers, mixers and grinders • serving utensils, knives and tongs • hands, gloves or mitts • insects • containers, bags or crates used for food storage • covers used for table tops • food probe thermometers (these are used to test the inside temperature of food) • juices from raw meats dripping onto cooked or ready -to -eat foods To prevent cross - contamination follow these rules: • Wash hands often and well! • Store raw meat, poultry and seafood on the bottom shelf of the fridge. • Separate cooked or ready - to -eat foods from raw meats and other high risk foods. Similar foods should be stored together. • Use separate cutting boards if possible — always the same one for raw meats and a different board for vegetables, fruits and other lower risk foods. . Wash, rinse and sanitize cutting boards, utensils and food probe thermometers before re- using. Page 115 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, • Never put cooked food on a plate, cutting board or surface used Reueatio... meat, poultry, seafood or eggs. Keep them separate! • Tightly cover baked goods and ready -to -eat foods (e.g., processed meats and cheeses) with plastic wrap. • Handle ice with tongs or a scoop (not directly with hands). • Serve condiments such as mustard, ketchup and sugar from individual packages, pump dispensers or squeeze bottles. • Keep food containers off the floor. • Marinate foods in the refrigerator and do not use the same marinade for basting. • Do not smoke while preparing food. Page 116 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Ste p 3: Cook Recreatio.. . Cook food to a high enough temperature and keep it out of the danger zone! The danger zone, where bacteria grow rapidly, is between 4 °C (40 °F) and 60 °C (140 °F). Using a food probe thermometer • Use a food probe thermometer to measure the inside temperature of cooked foods (e.g., meat, poultry, fish) to check that they are cooked to a high enough temperature. • Push the thermometer into PP A the thickest section of the meat you are cooking, but make sure that it is not touching bone, fat or gristle. • Wash, rinse and sanitize the food probe thermometer between uses. fiOIC For cooked or ready -to -eat food, be sure to keep your hot 0 `a foods hot! onmeryr Health Poundal c • To properly cook meat, poultry, fish or eggs, heat them to a high enough temperature for a long enough time to prevent harmful bacteria from multiplying (see temperature chart). • After cooking, keep hot food at 60 °C (140 °F) or hotter until it is served. • Serve hot food while hot, or put it in the fridge, freezer or in a cooler with ice as soon as possible once cooled (within two hours of preparation). Page 117 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Some additional cooking tips: Recreatio... • Make sure that food and water come from safe and reliable sources. • Do not eat or serve hamburgers rare. Always cook hamburgers and other ground meat to the correct inside temperature. • Cook fish to the correct inside temperature and until it flakes easily with a fork. • Use a microwave oven properly by first covering the food, then stirring and rotating for even cooking. This will help to avoid cold spots in the food. • Bring sauces, soups and gravy to a full boil every time you re -heat them. Heat other leftovers thoroughly to 74 °C (180 °F). • In general, prepare foods on site where possible to limit the potential for temperature abuse and cross - contamination during transport. Whole poultry (e.g., chicken, turkey, duck) Stuffing in poultry Cut or ground poultry • Cut poultry (e.g., breast, thighs, wings) • Ground poultry Food mixtures (e.g., soups, stews, casseroles, stocks, gravy) containing poultry, eggs, meat or fish Meat • Beef, lamb, veal or goat (roasts and steaks — medium done) • Pork or fresh cured ham • Ground meat other than poultry (e.g., beef, pork) Fish 82 °C (180 °F) 74 °C (165 °F) 74 °C (165 °F) 74 °C (165 °F) 71 °C (160 °F) 70 °C (158 °F) Page 118 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Step 4: Chill Recreatio... Keep cold foods cold! This will reduce the risk of foodborne illness because cold temperatures slow down the growth of bacteria. It is especially important to keep high risk food such as meat, poultry, fish, eggs and dairy products cold. Never store them at room temperature. • In the refrigerator or cooler: keep food at 4 °C (40 °F) or colder. • In the freezer: keep food at -18 °C (0 °F) or colder. Tips for keeping = ,BT OT food cold o cx +9lOn o cz onmenta�Health Found � meOt /Health Founder c • Chill all high risk foods such as meat, poultry, fish, eggs and dairy products within two hours of purchase or preparation. • Refrigerate fresh fruits and vegetables within two hours of peeling or cutting. • Store eggs in the main body of the refrigerator, rather than the fridge door. • If using a cooler, include ice, dry ice or frozen gel packs. Ice should be from a safe drinking water source. • Use thermometers in refrigerators and coolers to check that they stay cold enough. • Do not over -pack the refrigerator. Cool air must circulate to keep food safe. • Use sunshades or umbrellas to protect food from the sun. Page 119 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Tips for cooling down hot food Recreatio... • Transfer hot food to small, shallow containers before refrigeration. This helps food cool quickly in the fridge. • To speed up the cooling process for large pots of food, place the pot in a sink full of ice water and stir occasionally. Cover and refrigerate within 30 minutes, once cooled. Tips for defrosting Safe ways to defrost food: • Keep food tightly covered in clean food containers or in single -use food bags, wraps or foil. • Defrost food under cold running water. • Defrost food in the microwave. Cook it immediately after thawing. Never defrost food on the kitchen counter. The outer layers of food will defrost first, before the inside thaws. Bacteria can grow in these conditions. Page 120 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Tips for transporting food Recreatio... If transporting food from one location to another, do it quickly and directly, maintain safe temperatures and prevent contamination. • Cover the food tightly with clean food containers or single -use food bags, wraps or foil. • If you are transporting hot food, put the covered food in an insulated thermal container or wrap it in foil and cover with heavy towels. Include a thermometer to check that the food stays at 60 °C (140T) or hotter. • If you are transporting cold or cooling food, put the covered food in a cooler with ice or frozen gel packs. Include a thermometer to check that the food stays at 4°C (40 °F) or colder. • Keep cold foods in the fridge or freezer until you are ready to go. • In summer, put the ice -filled cooler inside the car rather than in the hot trunk. • Separate raw meats from ready -to -eat foods to prevent cross - contamination. Page 121 of 499 UsefullQrtg)e YOL�C2015 -03, Shawn Binns, Director, Canadian Food Inspection Agency Recreatio... www.inspection.gc. ca Canadian Partnership for Consumer Food Safety Education www.canfightbac.org Centers for Disease Control and Prevention www.cdc.gov/foodsafety Environmental Health Foundation of Canada www.ehfc.ca Foodland Ontario www.foodland.gov.on.ca Ontario Branch of the Canadian Institute of Public Health Inspectors www.ciphi.on.ca Ontario Ministry of Agriculture, Food and Rural Affairs www.omafra.gov.on.ca Ontario Ministry of Health and Long -Term Care www.health.gov.on.ca This publication was developed with valuable assistance from: Canadian Partnership for Consumer Food Safety Education Association of Supervisors of Public Health Inspectors of Ontario Association of Local Public Health Agencies Ryerson University, School of Occupational and Public Health Environmental Health Foundation of Canada. Members of the Food Safety Education Campaign Review Group: • Canadian Institute of Public Health Inspectors (Ontario Branch) • City of Hamilton, Public Health Services • Community Food Advisor Program, Nutrition Resource Centre, Ontario Public Health Association • Durham Region Health Department • Federated Women's Institutes of Ontario (ROSE Program) • Haliburton, Kawartha, Pine Ridge District Health Unit • Leeds, Grenville and Lanark District Health Unit • Ontario Ministry of Agriculture, Food and Rural Affairs • Ontario Ministry of Health Promotion • Oxford County Public Health and Emergency Services • Region of Peel — Public Health • Thunder Bay District Health Unit • Toronto Public Health • York Region Health Services Department Page 122 of 499 For more information about how to handle food safely, contact your local public health unit, listed in the blue pages of your telephone directory. Government of Ontario information: www.health.gov.on.ca INFOline 1- 866- 801 -7242 TTY 1- 800 - 387 -5559 Telehealth Ontario: 1- 866- 797 -0000 TTY 1- 866- 797 -0007 Telehealth Ontario is a 24/7 service that uses nurse practitioners to answer your immediate health concerns. Version franQaise disponible en communiquant avec le 1- 866- 801 -7242 ATS 1- 800 - 387 -5559 0 O 0 w s. N J-� W 0 0 0 z 0 J-� Ontario Police Provincial provinciale Police de I'Ontario 10.c) Re PAID DUTY REQUEST FORM Contract #: Name of Company: Contact Person: Address: City: Telephone #: Fax #. Postal Code: Company E -mail of Contact Person: phil.gribbin @sympatico.ca ❑ Escort ❑ Traffic Control ❑ Interview ❑ Other Beer tent security amount may change based on actual service provided TOTAL 15 -03, Shawn Binns, Director, Recreatio... Barrie Detachment Detachement de Barrie 20 Rose Street 20, rue Rose Barrie ON L41M 2T2 Barrie ON L41M 2T2 Name of Company: Contact Person: Address: Citv: Telephone #: Company E -mail of Contact Person: Journal Coding String (if within OPS Event Date: Start Time: End Time: Start Location: Route: Destination: $60.00 $60.00 $25.00 Postal Code: Fax #. Number of paid duty hours per OPP Member will be a minimum of 4 hours at a rate of $60.00 per hour (2011 -2013 rate) plus applicable HST. Number of vehicles required will be charged at a rate of $25.00 per hour per vehicle (no minimum) plus applicable HST. Administration fee of $60.62 per contract plus applicable HST will apply. Cancellation by requestor with less than 24 hours notice, requestor is responsible for payment of the minimum 4 hours rate of pay for each assigned Member and the administrative fee. Requestor will receive an invoice from Ontario Shared Services payable to Minister of Finance due within 30 days of invoice date. I have read, understood and agree to the current OPP Paid Duty Policy - Requestor Agreement on page 2, and am requesting this Paid Duty. Signature of Requestor Date (DD- MMM -YYYY) Revised: 20- Dec -11 Original — OPP Photocopy - Requestor Page 124 of 499 Paid Duty: ❑ Approved F-1 Denied (Reason) Requested Hours at time of Contract Actual Hours Worked at Event Authorized by: Badae uaLe iuu- iwiwiw -r T) Nr OPP (Detachment) Paid Duty Policy — Requestor Agreement THE COMPANY, REPRESENTATIVE, and /or INDIVIDUAL REQUESTOR ( "referred to as "Requestor') AGREE TO AND UNDERSTAND THE FOLLOWING GENERAL TERMS AND CONDITIONS: 1. A paid duty shall not conflict with an OPP responsibility, and will only be accepted if operationally viable. 2. The number of paid duty hours per Member will be a minimum of 4 hours at a rate of $60.00 (2011 -2013 rate) per hour, plus HST if applicable. 3. The cost per police vehicle is $25.00 per hour, plus applicable HST (no minimum). 4. An administrative fee of $60.62 plus applicable HST will be charged for each paid duty contract. 5. If the paid duty is cancelled by the requestor with less than 24 hours notice, the Requestor is responsible for payment of the minimum 4 hours rate of pay for each assigned Member and the administrative fee, plus applicable HST. 6. In the event that the OPP cancels a paid duty with less than 24 hours notice due to operational requirements, no fees shall be charged to the Requestor. The OPP will make a reasonable effort to provide notice of cancellation to the Requestor. 7. Requestor is responsible and will be invoiced for meals and accommodation for those officers providing the service, as required for out -of -town paid duties. 8. A signed "Paid Duty Request Form" shall be completed for all Paid Duties (see below). PAYMENT INSTRUCTIONS 1. Amounts owing for paid duty assignments including administrative fees, officers' time, vehicle fee, meals and accommodation will be invoiced from Ontario Shared Services (OSS). The invoice will be sent to the Requestor's billing address and payable within thirty (30) days of the invoice date. Late payments will result in interest charges and may restrict the availability of officers to work future paid duties. 2. Instructions are to be followed on the invoice with payment submitted to the OSS, Sudbury office. 3. Payment of all fees and applicable HST shall be made payable to Minister of Finance. 4. HST shall not be charged to municipalities or ministries within the provincial government. 5. If paid duty request is from within the provincial government, billing will be via journal ADI (not invoiced through OSS). PRISONER SECURITY 1. A request for a prisoner security paid duty shall be made to the on -duty shift supervisor. 2. A minimum of two (2) officers per prisoner is required. 3. The officers assigned to a prisoner security detail shall adhere to the requirements of Prisoner Care and Control policy pursuant to Police Orders. 4. Ministry of Correction officer will leave a kit for each prisoner containing leg irons, cuffs, prisoner info, warrant, and journal. Members will assume responsibility for these kits and turn them over to relieving officers. INTERVIEW 1. A request for an interview regarding a police investigation may be made directly to the paid duty co- ordinator. 2. The officer shall conduct the interview with the Requestor at a mutually convenient, non -shift scheduled time. 3. The information discussed by the investigating officer at an interview shall be based solely on the information released from the technical collision investigation file or, in the absence of such a file, from the collision report. 4. Police records, notes, statements, and reports shall not be released at an interview. Requests for these items must be made through Freedom of Information. ESCORTS / TRAFFIC CONTROL Revised: 20- Dec -11 Original — OPP Photocopy - Requestor Page 125 of 499 1. A police escort is required when th�veY�icl�e apd /ot load widths e �eed 5.Q %peters or whBen }he I'a DIW @d t s meteato0... less, or during a period after sunset/before sunrise and /or as directed by the Ontario Ministry of Transportation. 2. A request for an over - dimensional vehicle and /or load escort for extended trips must be made at least 7 days prior to commencement of the escort to the Provincial Police Detachment Manager of the area where the escort commences. 3. A minimum of two (2) officers and two (2) cruisers are required per tractor - trailer /load. 4. At time of escort, the permit holder (requestor) must be in possession of, and compliance with, an over - dimension vehicle movement permit issued by the Ontario Ministry of Transportation. Revised: 20- Dec -11 Original — OPP Photocopy - Requestor Page 126 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Special Event Checklist Insurance YES I NO I N/A 1. Is a Commercial General Liability Policy in place for a minimum of $5M Alcohol 1. Is Alcohol being sold or served at the event? 1. Could the event have the potential of any NEGATIVE impact on the residences and community? 2. Have you reviewed the municipal alcohol policy? (Events held on Public Property Only) 2. Will you be having live entertainment or using amplified sound? 3. Have you been granted for the necessary permit with the LCBO /AGCO? Structures 1. Does this event require any temporary structures (tents, amusement devices)? 2. Do any of these structures require a building permit be issued? 3. Do you plan on having amusements, rides, inflatables? Traffic Management 1.Will this event be using any public roads, public trails or roadways? 2. Do you require any full or partial road closures? 3. Do you anticipate any impact on regular flow of traffic? 4. Have you insured that adequate parking for the anticipated attendance? Community Impact 1. Could the event have the potential of any NEGATIVE impact on the residences and community? 2. Will you be having live entertainment or using amplified sound? 31 Page 127 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... 3. Do you require a Noise Bylaw Exemption? 1. Will this event be using any public land including roads, trails, parks, water courses? 4. Will you be using any type of fireworks and /or associated pyrotechnics? 2. Have you applied and received a permit to use the public facilities? 5. Have you provide adequate directional signage for participants? 3. Do require the use of any other public lands or roads that are not in Oro Medonte? 6. Is any temporary signage compliant to local bylaws? 7. Have you complied with all the partner agency sign requirements? 8. Will your event be taking place on parkland and require an exemption to the Parkland Bylaw? 9 Will the event have a Tourism benefit /positive economic impact/ social benefit to the community? 10. Will the event be taking place in County Forests or the Copeland Forest? Parklands 1. Will this event be using any public land including roads, trails, parks, water courses? 2. Have you applied and received a permit to use the public facilities? 3. Do require the use of any other public lands or roads that are not in Oro Medonte? 32 Page 128 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Risk Management 1. Do you have an Emergency Action Plan in place for the event? 2. Have you completed a detailed Hazard Identification and Risk Assessment? 3. Do you have a site plan that clearly outline access and egress routes for emergency personnel? Security 1. Do you have a Fire Safety Plan in place? 1. Do you have a security plan in place? 2. Have you notified the Ontario Provincial Police of your event? 3. Have you addressed any and all concerns from the OPP? Fire and Life Safety 1. Do you have a Fire Safety Plan in place? 2. Have you notified the Oro Medonte Fire Department of your event? 3. Have you addressed any and all concerns from the Fire Department? 4. Do you have acceptable access /egress for emergency services? Medical Emergency 1. Do you have a Medical Emergency Plan established? 2. Do have sufficient first aid / CPR qualified personnel on site? 3. Have you notified the Simcoe County Paramedic Services your event? 4. Have you addressed any and all concerns from the Simcoe County Paramedic Service? 33 Page 129 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... Food Service 1. Will food service be offered on site? 2. All your food service vendors permitted and insured? 3. Have you applied for a permit with the Simcoe Muskoka District Health Unit? Washroom and Sanitation 1. Do you have sufficient washrooms facilities available? 2. Do you have sufficient garbage and recycling cans? 3. Have you arranged for the removal of all garbage, recycling and compost after the event? 34 Page 130 of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... The Corporation of the Township of Oro - Medonte By -Law No. 2015 -005 Being a By -law to establish a framework with respect to notification and issuance of permits for special events in the Township of Oro - Medonte Whereas Sections 8, 9 and 11 of the Municipal Act, 2001, S. 0, 2001, c. 25, confer broad powers on municipal councils to govern their affairs as they deem appropriate and to enact by -laws for broad purposes, including notifications, licensing and the issuance of licenses, permits, approvals and other systems of permissions; And Whereas pursuant to Section 126 of the Municipal Act, 2001, Council may pass by -laws to regulate cultural and recreational events, including public fairs and pursuant to section 129 of the Municipal Act, 2001 may pass by -laws to regulate and prohibit traffic, noise, vibration, odour, dust and outdoor illumination; And Whereas pursuant to Part XIV of the Municipal Act, 2001, Council may pass by- laws providing that a person who contravenes a by -law is guilty of an offence, to establish fines for offences under its by -laws and generally to enforce its by -laws; And Whereas the Council of The Corporation of the Township of Oro - Medonte seeks to regulate the holding of special events in the Township of Oro - Medonte and deems it necessary and expedient to enact a by -law to govern the holding of special events on public and /or private property; Now Therefore the Council of The Corporation of the Township of Oro - Medonte enacts as follows: Definitions 1.1 In this By -law: (a) "AGCO" means Alcohol and Gaming Commission of Ontario; (b) "Applicant' means the person or entity submitting, filing or making an application for a Permit; (c) "Director" means the Director, Recreation & Community Services of the Township; or his /her designate; (d) "Host Venues" means any private property owner or business who either themselves or through the activities of an event organizer hosts a special event on their private lands; (e) . "Notification" means completion and submission of the "Special Event Perm it/Notification" form; (f) "O.P.P." means Ontario Provincial Police; (g) "Operations Plan" means the compilation of all required logistical plans necessary to deliver a special event; (h) "Permit' means any permit issued in accordance with the provision of this By -law; (i) "Person" includes a corporation, business entity or group; (j) "Private Property" means any lands that are not a Township or Public Facility or any other public lands; Page 131 11of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... (k) "Special Event" means an activity or function, typically constituting a onetime, annual or infrequently occurring event which is more particularly described in Section 2.1 when held on public lands or in Section 3.1 when held on private lands, within the boundaries of the Township; (1) "Township" means The Corporation of the Township of Oro - Medonte; (m) "Township or Public Facility" means lands, premises, road allowances, parks, property or buildings controlled by the Township or other government agencies. (n) "Township Departments" means any department within the Township. 2. Special events held on Public Lands (Notification, Permit and /or Operating Plan Requirement) 2.1 No person shall hold or organize an event or activity on Township Property or in a Public Facility, unless the Township has received notification of the event; if deemed a "Special Event" has granted a Permit for such event or activity and where applicable an Operating Plan has been submitted within the specified time frame. An event to be held on public property i.e. at/on Township Facilities, Parks and Roadways or other municipal properties is deemed to be a "Special Event" if one or more of the following criteria is present or if any one of the criteria sited in Section 3.1 is present: • Open to the general public, with or without, an admission fee; • Advertised via newspaper, web and /or site signage etc.; • Includes a Special Occasion Permit (serving of alcohol); • Requires a Building Permit for tents, stages or other structures; • Could potentially involve a number of attendees that could not be managed on a roadway /facility /park without special measures being in place. Special Event Permit/Notification forms are to be submitted to the Director a minimum of 120 days prior to the event. Upon review of the Special Event Permit/Notification form the Director may request that an Operation Plan is required. This plan is to be submitted 60 days prior to the special event. The Township and other relevant agencies recognize that opportunities do come up with little notice and will endeavor to work with event organizers and venues within the realities of operations constraints. 3. Special Events Held on Private Lands (Notification and/or an Operating Plan Requirement) 3.1 No person shall hold or organize a special event or activity on Private Property, unless the Township has received notification of the event and where applicable an Operating Plan has been submitted within the specified time frame. An event taking place on private property will be deemed a "Special Event" if one or more of the following criteria is present: • An event outside of the course of normal operations which has the potential to strain the community's emergency services response; • An event which will have a foreseeable impact on the regular flow of traffic; • An event that may adversely affect the Oro - Medonte Community; POW @ef T3211of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... • An event requiring the approval of a regulatory agency i.e. AGCO, Health Unit, O.P.P. which is outside of the scope of typical operations. Special Event Permit/Notification forms are to be submitted to the Director a minimum of 120 days prior to the event. Upon review of the Special Event Permit/Notification form the Director may request that an Operation Plan is required. This plan is to be submitted 60 days prior to the special event. The Township and other relevant agencies recognize that opportunities do come up with little notice and will endeavor to work with event organizers within the realities of operations constraints. If an Operations Plan is deemed to be required the Township will circulate the plan to relevant agencies for review. The applicant shall be responsible for ensuring that all legislation, regulatory requirements and /or permits are secured prior to the event. 4. Special Events Held on Both Private and Public Lands (Notification, Permit and/or an Operating Plan Requirement) 4.1 In the case where an event is to be held on both private and public property i.e. at/on Township Facilities, Parks and Roadways or other municipal properties, no person shall hold, organize or sponsor such an event or activity, unless the Township has received notification of the event. If the event is deemed to be a "Special Event ", a Permit for use of the public property will be required and where applicable an Operating Plan may be requested by the Director. An event held on public property is defined a "Special Event" as described in Section 2.1. An event held on private property is defined a "Special Event" as described in Section 3.1. Special Event Permit /Notification forms are to be submitted to the Director a minimum of 120 days prior to the event. Upon review of the Special Event Permit /Notification form the Director may request that an Operation Plan is required. This plan is to be submitted 60 days prior to the special event. The Township and other relevant agencies recognize that opportunities do come up with little notice and will endeavor to work with event organizers within the realities of operations constraints. If an Operations Plan is deemed to be required the Township will circulate the plan to relevant agencies for review. The applicant shall be responsible for ensuring that all legislation, regulatory requirements and /or permits are secured prior to the event. A Township of Oro - Medonte Special Event permit is required for the portion of the event taking place on public lands. 5. Notifications /Permits 5.1 A completed form for Notification or Permit under this By -law shall be submitted to the Director. 5.2 A completed form for Notification or Permit shall be filed not less than 120 calendar days before the first date of the Special Event. Forms can be P49m @efT3311of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... obtained from the Township's Recreation and Community Services Department or via the Township's Website. 5.3 If the Event is deemed to be a "Special Event" and is taking place on a portion of public property, a permit shall either be granted, granted with conditions or denied by the Director. The Applicant may be required to attend a meeting to discuss the Special Event with the Director. 5.4 Permit Approval Process (for events taking place on public property or a portion of thereof); 5.4.1 A Permit may be issued upon receipt and review of a complete Special Event Notification /Permit form if, in the opinion of the Director, the following conditions have been met: (a) the Operating Plan, if required, has met all requirements of all pertinent and governing operating departments (Fire, Building and Planning, Municipal Law Enforcement) and agencies which include but are not limited to: Conservation Authorities (if regulated), Ontario Provincial Police, Simcoe County Paramedic Services, Simcoe Muskoka District Health Unit, Electrical Safety Authority, Alcohol and Gaming Commission of Ontario; and (b) written confirmation of same has been received from all relevant departments and agencies. (c) there is a demonstrated benefit to the businesses, residents and visitors of the Township by allowing the Special Event. 5.4.2 The Applicant shall submit a certificate of insurance evidencing public liability insurance coverage, in the amount of Five (5) Million Dollars ($5,000,000.00), for the Special Event. The insurance policy will name the Township as additional insured. The Director may, in its sole and absolute discretion, upon receipt of a complete written submission from the Applicant outlining the reasons why the insurance coverage request is unreasonable, amend the limits set out above and its decision shall be final. 5.4.3 The Applicant shall agree in writing to indemnify and hold the Township and its public officials, officers, employees and agents completely harmless against any damages, suits, claims or losses that may arise as a direct or indirect result of the Special Event. 6. Operating Plan 6.1 A completed Operating Plan, if deemed necessary,_ by the Director under this By -law shall be filed with the Director. 6.2 A completed Operating Plan must meet the requirements of all relevant Township departments, government agencies etc. and written confirmation of such must accompany the Operating Plan as described in Section 5.4.1(a). 6.3 A completed Operating Plan shall be filed not less than 60 calendar days before the first date of the Special Event. Special Events Manuals can be obtained from the Township's Recreation and Community Services Department. PWA6 8f 134 jof 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... 7. Permit Conditions 7.1 The Director may impose, as conditions to the granting of a Permit, such further requirements and restrictions as will, in the sole discretion of the Director, protect the health, safety and welfare of the general public and protect property, based on the recommendations of Township staff or other agency representatives. Such conditions may include, but are expressly not limited to: (a) the posting of security in the form of a performance bond or an irrevocable letter of credit to be held up to ninety (90) days after the conclusion of the Special Event, or other surety securing payment of an amount satisfactory to the Director to permit the reasonable rectification of damages to any Township lands, premises, buildings or structures which may be damaged or destroyed as a result of the Special Event or to compensate the Township for any costs charged to ensure that health and safety is maintained during /post the event; (b) the provision of adequate crowd control and traff ic control, security, fire protection, food handling, washroom facilities, parking control, waste and refuse disposal, and noise restrictions and, where applicable, the payment of such fees or charges to the Township or such external agencies as may be required for the provision of any such services. 8. Staff Support 8.1 The Director is the main contact for Special Events in the Township and will advise the Applicant which municipal departments and agencies the Applicant must obtain written support/comments from as may be necessary. 9. Other Requirements 9.1 The issuance of a Permit or completion of Notification under this By -law does not eliminate any requirement for any business licence or any other permit(s) or approvals as may be prescribed by any other municipal by- laws, rules and regulations or any other governmental agencies or laws. The Applicant will still be required to obtain such approvals as may be required in order to carry out its Special Event in full compliance of all laws. These requirements shall be confirmed in writing from the appropriate agency prior to the issuance of a Permit for a Special Event under this By -law. 10. Compliance and Refusal 10.1 If an Applicant fails to comply with any of the provisions of this By -law, and any provisions of the Permit or any other by -laws of the Township, in addition to any other penalty, the Permit, where applicable as outlined in Section 5.0 may be revoked at any time without notice. 10.2 If a Permit under this By -law is denied, the Permit may be reconsidered at a subsequent occasion upon the Applicant addressing, to the satisfaction of the Director, the reasons given for the initial denial of the application. PQ @i@ (9f 'r35jjof 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... 11. Revocation of Permit 11.1 At anytime prior to the commencement or completion of the Special Event for which a Permit has been issued pursuant to this By -law, the Permit may be revoked by the Director by written notice delivered to either the Applicant or the address of the Applicant as set out in the application, if: (a) the Director is satisfied that incorrect or false information of a material nature was submitted in support of the Permit; (b) the Medical Officer of Health, acting reasonably, advises the Director in writing that he or she is no longer of the opinion that the health and sanitation arrangements for the event are satisfactory, or that the health and sanitation requirements are not being maintained; (c) the Commanding Officer of the Ontario Provincial Police, or his or her designate, acting reasonably, advises the Director in writing, he or she is of the opinion that the arrangements for security and police protection for the Special Event will not be adequate or that the arrangements have not been carried out; (d) the Fire Chief of the Township, acting reasonably, advises the Director in writing that he or she is no longer of the opinion that the approved Fire Safety Plan for the Special Event is satisfactory; or (e) the Director is satisfied that any other arrangements or facilities proposed by the Applicant for the Special Event have not been put into place or carried out and the Director considers it to be a cause for serious concern. 12. Short Title 12.1 This By -law may be referred to as the Special Events By -law. 13. Interpretation & Validity 13.1 Any reference to a statute, regulation or other legislation in this By -law shall include such statute, regulation or other legislation or provision thereof as amended, revised, re- enacted and /or consolidated from time to time and any predecessor or succession legislation thereto. 13.2 Words importing the singular number shall include the plural, and words importing the masculine gender shall include the feminine, and the converse of the foregoing also applies, unless the context of the by -law otherwise requires. 13.3 If a court of competent jurisdiction declares any provisions or part of a provision of this By -law to be invalid or to be of no force and effect, it is the intention of Council in enacting this By -law that the remainder of this By- law shall continue in force and be applied and enforced in accordance with its terms to the fullest extent possible according to law. 14. Administration 14.1 This By -law shall be administered by the Director. Pitlef13611of 499 10.c) Report No. RC2015 -03, Shawn Binns, Director, Recreatio... 15. Effective Date of By -Law 15.1 This By -law shall come into force and take effect on the day of the passing thereof. By -Law Read a First, Second and Third time, and Passed this 14th day of January, 2015. The Corporation of the Township of Oro - Medonte J. Ogdglas Irwin PP-ScJ601737 �bf 499 10.d) Shawn Binns, Director, Recreation and Community Servic... Township of Policy Proud Heritage, Exciting Future Department /Section Policy # Recreation and Community Services POL -PR -012 Subject Enacted by Council: Grant /Subsidy Requests from Aril 24, 2013 Community Organizations Motion # C- 130424 -12 Statement The provision of grants /subsidies or municipal resources, demonstrates Council's commitment to working with local Non - Profit, Charitable and Community Based Volunteer organizations who provide beneficial programs and services to Oro - Medonte residents. At the same time, limited resources impact the Township's ability to support all groups, organizations and specific requests. The purpose of this policy is to outline parameters for community requests for grants /subsidies or Township resources to optimize limited municipal resources and the benefits to the community. Policy On an annual basis, all qualifying grant applications will be submitted for the approval of the Township Council. Any grant application, received prior to October 1, will be considered for approval and inclusion in the budget for the following year as specified within this policy. Each year, an amount will be established, within the annual budget, for the grant /subsidy application. Distribution of the funds will be dependent on the number of applications and the amount requested. Applications received after October 1St may be granted consideration pending the availability of allocated funding. Page 1 of 3 Page 138 of 499 10.d) Shawn Binns, Director, Recreation and Community Servic... Types of Financial Assistance Financial assistance includes requests for monetary contribution, as well as municipal resources, outlined as follows: • Use of a municipally owned facility (rental fee - waived /reduced); • Municipal staff support (expertise) for an event (wages - waived /reduced); • Use of municipally owned equipment (rental fee - waived /reduced); and • Use of municipally owned materials (rental fee - waived /reduced). Eligibility Criteria An applicant must meet the following general criteria in order to be considered for a grant /subsidy from the Township: • Local Non - Profit, Charitable and Community Based Volunteer organizations that have been in existence for a minimum of (1 ) year and demonstrate local community support, efficient use of resources, and sound business practices; • Groups or organizations must clearly demonstrate community benefits; • Groups or organizations must have volunteer boards that hold regular meetings and the majority of the membership must reside within the Township; • Do not use the Township's financial assistance to provide grants and /or funds to other groups or organizations; • Are able to demonstrate they have sufficient resources to be able to deliver the services and programs for which funding is being sought; Terms and Conditions The applicant organization, within the current year, must spend any grant funding on the sole purpose for which it was awarded. Any unused portion of a grant remains the property of the Township of Oro - Medonte. If any unused portion has already been paid to the recipient, it shall be repaid by the recipient upon request from the Township. The recipient shall repay the whole or any part of the grant, as determined by the Township, if the recipient: - Ceases operations; - Ceases to operate as a non - profit organization; - Has knowingly provided false information in its application; - Uses funds for purposes not approved by Council; or - Breaches any of these terms and conditions. - Receives or fails to disclose additional sources of public funding awarded for the intent of the application made to the Township. Funding will not be provided for accumulated deficits or funding shortfalls of any organization. The term of a grant /subsidy shall be for one year only unless Council has endorsed a multi -year commitment. Page 2 of 3 Page 139 of 499 10.d) Shawn Binns, Director, Recreation and Community Servic... • Renewals are not automatic, nor are any increase in funds, for expansion or other reasons. • Grant recipients will be notified, in writing, of the grant amount approved following Council approval of the Township's annual budget or specific request. Ineligible Applicants Contributions will not be made for the following purposes: • Any group or organization, charitable or otherwise, which is located outside the geographical area of the Township and does not provide a direct service to the Township residents; • Applicants who are requesting grant or subsidy as their primary funding source; • Any group or organization, charitable or otherwise, which includes public or private fundraising or canvassing as part of their mandate; • Where other identifiable funding sources may be available; • Individuals; • For profit organizations; • Organizations supporting political or religious activities; • Discriminatory or activities which are contrary to the policies of the Township. While Council will consider requests for contribution, there is no guarantee that a request will be approved. Further, Council will retain the right to make the final decision on both the overall funding allocation and the allocation of municipal resources. Council reserves the option to impose additional criteria and /or reporting as it deems necessary in order to ensure public accountability for the use of Township funds. When a non - qualifying group or organization is attempting to schedule a deputation /delegation to a Council /Committee meeting for the purpose of requesting a grant, subsidy, or municipal resources, staff shall advise the related representative of the policy and deny the deputation /delegation request in accordance with this policy. Application Process • The link to the "Application for Grant/Subsidy" is available through the Township's website. • All grant applications shall be directed to the Director of Recreation and Community Services on or before October 1 for the following year to ensure they are incorporated in the annual budget process. • Applications, including all attachments, are copied on the public Council agenda. • Only one grant request per organization will be considered. • All applications shall be submitted on the Township's "Application for Grant /Subsidy" and completed in full. • Further information and /or clarification may be required. Page 3 of 3 Page 140 of 499 G1 D: 3 N C O L rl O N 10.d) Shawn Binns, Director, Recreation and Community Servic... V_ O O_ N t a-. O .m U1 U v s 3 _t E 0 U N W Q) r Q v Q H G! a+ O GS Page 141 of 499 in o ° o 3 Q N � a O O O O O O M O O O O O M +, O O O O O O l0 O O O O O UC 'a LM O O O O O W M O O W O O i 4 `'� � to in 0) � in i/� 0 to t/} LM � a 3 GJ N V1 OC in to in O O O O O 0 O O O O O O O O O O O O O O O O O O O O it O O O O O N lff O O O O O N O a-1 in in to to rn M -Ln to N In i/n O U. v-I M M CL CL N iJ} Vf Q t/) In 0 O O O O O O O O O O O O O > ++ O O O O O O O O O O O O O O y O O O O O N Ln O O O O O (A V). in in to inn Ql Ol to in N in to O Cr o -4 M M 7 W N c--I N Ln to i/} AA F+ � a. I O O C7 O v°} CO- Q Q N O O O O O O O O O O O O O "O C O O O O O O O O O O O O O d C i O O O O O O O O O O O O O H 3 W O O t/n O O O O O O t/} O O O W O Ln n M Ln Ln O O Ln O O O i'n' -Ln in r-I �' N M N c-I 00 O Q N in to to to to to N ix O O O p rr 0 3 L O 00 00 0 0 0 O 00 00 o O O O O O p 00 O O � Q. E O 00 Ln Q cj in ion to t0jj to i6 Ln in i0 Q p N n � V O O O O O O O O O O O 0 'C O O O O O O O O O O O O p OJ ar M O O O O O O O O O O O 0 C O to in m in 00 00 0 � 00 to p 0 �0n 0 Or d' �' �' N M N c--I' £ � a N to to to to ++ 1 W y U .a Cr > z > z z > r > > > z z T � v � N O V1 N 7 O L ? bb 0 a ± N C C U a 2 J C a -a ) v U U O v +�+ a LL Ln E E y L nD Q f0 Y H GJ � (p � � •L 0 O i 0 c � L O 7 a 7 O °ii U o N a CL c 7 a_ U C E E i.i - ro Cr N U +O+ +O+ C �O O 7 U U i O U O] 0 -` 7 .Q 3 3 v N a E a = f0 v, L1 CO Y co Q U° U U° U` O O O N F > H 0) O a m U O W LL U V_ O O_ N t a-. O .m U1 U v s 3 _t E 0 U N W Q) r Q v Q H G! a+ O GS Page 141 of 499 0812012014 15:09 fa P.0011007 10.d) Shawn Binns, Director, Recreation and Community e ic... Coldwater & District Agricultural Society Po Box 339 Coldwater ON LOK 1E0 August 14, 2014 The Corporation of The Township of Oro- Medonte 148 Line 7 S, Box 100 Oro, ON LOL 2X0 Attention: Sandie Soattz Dear Sandie: Re: Sudaet Call for 2015 Phone: (705) 826 -0926 E -mail: coldwaterfallfeir@bell.net I am writing to you on behalf of the Coldwater and District Agricultural Society. The 'Coldwater Fall Fair is one of the best area agriculture events with close to 7,000 visitors and exhibitors_ it is always held on the last full weekend in September. We are asking if you would consider supporting our Fair with a grant similar to the amount given in past years. The grants that we receive insure that our Agricultural Society is able to encourage interest, promote improvements in and advance the standards of Agriculture, Domestic Industry and Rural Life, now and in the future. We thank you in advance for your time to review our request and look forward to hearing from you. Sincerely, Joanne Reid, Treasurer Coldwater & district Agricultural. Society Page 142 of 499 0812012014 15:09 T 4 P.0021007 10.d) Shawn Binns, Director, Recreation and Community Servic... T4 I , of Proud Heritage, Exciting Pi4ture APPLICATION FOR GRANTISUBSIDY Instructions: In order to prodess the application, Appendix ` °A" Financial Information must be completed Note: Grants /Subsidles are not automatically renewed annually PART A -- O.&UNIZATION NAME ANA ADDRESS INFORMATION Organization Name OR %V Address &V City rjAa Prov. tb` Q Postal Code 1p K 1 L.. D Contact Telephone E -mall e-6�- b6,\. Fax ^� PART B — ORGANIZATION GENERAL INFORMATION Number of Members Out of Town Membership Fee Residents If Applicable T Geographle Area Date Served `" iM�ae_ Formed Outline the mission; purpose and objectives of your organization. r+ F vti C:.. -f`a n a .ti�.rtS►^C i� wVr, 1 rt nr rP ra h C6 I-As Ck c 148 Line 7 South, Box 100, Oro, Ontario LOL 2XO Page 143 of 499 - 08/2012014 15:09 fa P.0031007 10.d) Shawn Binns, Director, Recreation and Community Servi Type of Organization (i.e. Registered Charity, Non- Profit Organization, no status, etc.) and registration number if applicable. Indicate the products 1 Services 1 benefits provided to the Township of Oro- Medonte by your organization: ec�.- ,►ins a�Vrsr --fie v� '�k� ��ca��S,o+�.a? s V1�r -trnr� # of individuals served:ea�.ua PLEASE= ATTACH DETAILED ANNUAL BUDGET INFORMATION INpICATING REVUNUES ANiQ EXPI_NdITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsid is a request for a reduction or waiving of fees Application is fora (please check) Grant V/ Subsidy Amount Requested: � -ou -Qu Purpose for which the grantisubsidy, if approved, would be used. Give complete details (I.e. project or event description, time frame, community benefits). ,.1 L.A n'-f �P__ Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Previous grants /subsidies from the Township? Page 144 of 499 0812012014 15:09 TAD(} P.0041007 10.d) Shawn Binns, Director, Recreation and Community Serv'c... d� FINANCIAL INFORMATION ORGANIZATION NAME: Q�A 4 -C.C_ 1� CURRENT FISCAL YEAR: Yeat: a Ov -k REVENUE: ��. ov' Source: Amount: TOTAL: C�C>C�a. pLa EXPENDITURES: ��►r� t�.e.� Itern: Amount: TOTAL. SUMMARY: Surplus or clencit from previous yew—: Revenue Sub Tote) Minus Expe-ndltures BALANCE: WIN 105 % C "Qn. DD 21a TS" L oD br:,D} OD T R- OD N EXY YEAR PROPOSED: Year: 1' REVENUE. Source: Amount; TOTAL, tD EXPENDITURES-. - rrr &q Item: Amount: TOTAL: 2j D.cau'D .. S U M MA.R.Y., S urpl us or deficit from previous year; Revenue Sub Total Minus Exp. Expenditures 11' -1 '�> `L .cb )-X�' t:> D- BALANCE: r . bQ f' Page 145 of 499 0812012014 15:09 TAl;"j " P.0051007 10.d) Shawn Binns, Director, Recreation and Community Servic... A -5 Amount Requested: Amount Approved: S-Dt>.'0 0 .r0 PART D - §IGNATURE OF AVjMRIZED OFFICIAL(S) Name & Position Q � Year of Request: Year of Approval: t Date: fN' 1 . - \\:>a,n,(.Q.- '� �+LWna41-'S' Date: r-\,�fk 1C l q Name & Position For office use only Approved: _ _ _ Denied: Amount $ Date: NOTE: Personal Information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Ora- Medonte, 948 Line 7 South, E3ox 100, Oro, Ontario, LOL 2X0 Please use additional sheet ( and attach more if required) to complete the Information requested on the Grant/Subsidy Application C=orm. APPENDIX "A" Page 146 of 499 08!2012014 15:09 10.d) Shawn Binns, Director, Coldwater & District Agricultural Society Income Statement 01 Jan, 2013 to 31 Dec, 2013 REVENUE REVENUE Floes- Exhibitor ($6) 848.00 Entry Fees 4,643.00 Animal Drug Test 0.00 Total Fees 334,$0 Grant -Prcu. of Ontario 3,000.00 Grant -Cty of Slmooe 750.00 Grant -Twp Oro- Medonte 200.00 Grant -Twp of Severn 1,000.00 Grant -Twp of Tay 500.00 Total Grants 1,700.00 Gate Fees - FRI 28,830.00 Gate Fees - SAT 21,327.00 Gate Felon - SUN 6,036.00 Weekend Passes 0.00 Total Gate Fees 1,241.30 Vendors - Inside 2,456.00 Vendors - outside 4,047.00 Total Vendors - -- - Events 364.69 Donations 149.75 Sponsorship's 2,301,68 Crown & Anchor 0.00 Midway 8,685.84 Food Booth 0.00 Subtotal Events 286.14 Interest Earned 25.00 2011 Cookbook Sales 1,671,01 Dance 126.00 Silent Auction 50150 Draw Miscelienous Income TOTAL REVENUE TOTAL REVENUE EXPENSE EXPENSES Insurance- OfftcadDirector 1,134.00 Insurance - General Liability 3,227.04 Insurance- Building 0.00 Insurance - Accident Direct/Off 334,$0 Insurance - Liabilty - Motorsports 835.10 insurance - Contents Maw Insurance - Township of Severn 150.38 Insurance - Dance 108,00 Total insurance Honorariums 1,700.00 Affiliation /Membership Dues 494.38 SOCAN Fee 43.43 GASS Partnership Program 100.00 OARS - Other 122,80 Office Supplies 1,241.30 Postage /Courier 1,243.20 Phone 981.94 Meeting Rgom Rental 30.00 Bank Fees 364.69 Annual Audit 149.75 Aduertiaing /Promotion 2,301,68 Decoration 77,60 InternetANeb 39$.97 Fair DonationslGrants 315.00 GlflsfThanke 286.14 Memoriam 25.00 Conferences/Semina rs 1,671,01 Mileage 126.00 5,491.00 5,450.00 55,193.00 $,503,00 0.00 23.00 15,289.00 8,885.84 309.37 120.00 540.00 368.00 205.00 142.00 96,316.21 96,315,21 6,329.32 TAB} P.0061007 Recreation and Community Serve. Page 147 of 499 ,a- -iQ 0812012014 10.d) Shawn Binns, Director, Coldwater & District Agricultural Society Income Statement 01 .tan, 2013 to 31 Dec, 2013 15:10 TAX) P.007l007 Recreation and Community Ser i&a Travel 106,00 Meals 326.86 Advances 0100 Annual Dinner 0.00 Total Administration 12,148.44 Rentals- Indoor 0.00 Rentals - Outdoor 500.00 Rentai- Equipment -Gate 0100 Rental - Building -Gate 0.00 Rental- Grondstand 4,958,44 Rental - Portable Toilets 2,122.14 Total Rental Expense 7,580.58 Gate - Wrlst Bands 601.39 Gate - Staff 3,29€.00 Total Gate Expense 3,896.39 Prizes- Ribbons /Stickers 4,740.82 Prizes- Trophles7Plaques 917.70 Prizes -Cash (Adult/Youth) 18,456.53 Prizes -gash (School) 1,330.74 Prizes - Gift Certificates 0.00 Prizes - Sponsorship Winners 275,00 Prizes - Other 0.00 Total Prizes - -- 23,726.79 Printing- School- Chlldren's Books 4.00 Printing -Adult Prize 86oks 949.12 Printing- Photcopies 341.78 Printing - Posters /$Igne 1,328.42 Printing -Entry Formsfrogs 222.86 Printing - Cards /PasseslPa mph lots 358.27 Printing -Other 545.58 Printing - 2011 Cookbooks DAO Total Printing Expense - - -- - 3,747.00 Tractor/Truck Pull 4,351.76 Children's Tractors (2) 2,299.09 Antique 01splay 11553.50 Demolition Derby 3,971.47 Entertainment 875.00 Blank Account 0.00 Dog Show 0.00 Antique Appraisals 0100 Parade 300.00 Special Exhibits 100.00 Total Event Expellee . 13,450.81 Cleaning Supplies 100.117 Judges 2,405,40 Ribbon Buy Back 0.00 Vet /Animal Supplies 0100 Operation Supplies 889.37 Repairs & Maintenance 0.00 Utilities 1,216,60 Security 1,494.12 Fuel 19,72 Sound System 1,000.00 Waste Oisposalrrgilets & Sink 1,073 -50 Total Fair Operations Expense 8,198.48 Dance 497.60 Misc. Expense 0.00 Fairground Improvements 0.00 TOTAL EXPENSES 78,576.41 TOTAL BXPENSE 79,576.41 NET INCOME 16,739.80 Page 148 of 499 LIM 10.d) Shawn Binns, Director, Recreation and Community Servic.. C_ -- APPLICATION FOR GRANT /SUBSIDY Oro - Medonte 2014 Application for Grant Subsidy Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name: Coldwater Canadiana Heritage Museum Address: 1474 Woodrow Road City: Coldwater Province: Ontario Postal Code LOL 1 EO Contact Telephone 705 326 5206 E -mail wscott43 @rogers.com PART B —ORGANIZATION GENERAL INFORMATION Number of Members: The Canadiana has 47 active volunteers. Out of Town Members: Residents: Our Board is made up from residents from both Oro - Medonte and Severn Township Geographic Area Served: Coldwater Ontario, Township of Severn. Township of Oro - Medone, Simcoe County and area. Membership Fee: There is no membership fee. Date Formed: July 19th 1965 Outline the mission, purpose and objectives of your organization. The Coldwater Canadiana Heritage Museum promotes, collects and retains the history of Coldwater and surrounding area from 1830 to 1950 Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Registered Not for Profit Corporation Corporate Number: 000141925 Charitable Number: 889454773RR0001 Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: The Coldwater Canadiana Heritage Museum continues to grow as a Severn Township community Museum serving the Township of Severn and the Township of Oro - Medonte Page 149 of 499 10.d) Shawn Binns, Director, Recreation and Community SeNc.L Our volunteer based corporation attracted 19 events to the Museum in 2014. Through our special events including Steampunk Festival, Heritage Day, two weddings and through general admission, we attracted over 3500 visitors to the Museum. Being recognized as a Heritage Site by The Township of Severn was a major achievement during 2014. The Canadiana was recognized by the Township of Oro - Medonte in which a plaque on the Heritage Homestead designates the site as a Heritage significant tourist attraction reflecting the history of Medonte, now Oro - Medonte In 2015 we are proud to celebrate our 50th anniversary as a not for profit corporation. We are planning a celebration on July 19, 2015 which we hope will attract many visitors from the area as well as from across Canada. During this day we will recognize members of the original Woodrow Family. We will be inviting members of the Woodrow clan from across Canada and the United States. In order to have sufficient funding for the anniversary we request funding to assist with this celebration # of individuals served: During 2014 the Museum has over 3500 visitors. We are a Volunteer Based organization having 47 active volunteers from the community. Their contribution includes, yard maintenance and gardening, building maintenance, archival services, hosting, historic interpreters and management. We employ up to three students from the region for our summer months. The students are the only paid staff. The Student Staff is due to Federal Assistance through Young Canada Works and Canada Summer Jobs PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVENUES EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Application is for a (please check) Grant X Subsidy Amount Requested: Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). In September 2014, the Museum planted three 20 foot Red Oak Trees to be dedicate to the following groups who made the Canadiana possible. These are: 1. The family and descendants of Archibald and Catherine Woodrow. 2. The many volunteers from the past and present who spend countless hours making the Canadiana possible 3. The Community organizations, including Federal, Provincial and Municipal Governments who through their financial support enable the Canadiana to grow. Page 150 of 499 10.d) Shawn Binns, Director, Recreation and Community SAii53 Each tree will have an all- weather plaque permanently installed at the tree base signifying the group being recognized. The product would be Machined Bronze @ 152.00 each — 3 x 152.00 = $456.00 Installation — Stake — $127.00, Cement Bags $18.00 Installation labour - $100.00 The cost plaques and mounting is $701.00 The Township of Severn has invited the - The Honourable Elizabeth Dowdeswell the 29th Lieutenant Governor of Ontario to dedicate the trees. We look forward to her reply and availability. The dedication of the trees will be during our annual Heritage Day event on July 19, 2015, the actual anniversary date of the incorporation of the Museum being July 19, 1965. Amount Requested $700.00 Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). (No) (None) Previous grants /subsidies from the Township? Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Amount Requested: $700.00 Amount Approved: PART D — SIGNATURE OF AUTHORIZED OFFICIAL(S) Wayne Scott Curator /Chair Name & Position Year of Request: 2014 Year of Approval: Date: December 29, 2014 For office use only Approved: Amount $ Denied: Date: Name & Position Page 151 of 499 10.d) Shawn Binns, Director, Recreation and Community Sic Budget WWI Coldwater Canadiana Heritage Museum Activity 2014 Budget Amount Income Special Events $1,500.00 $4,000.00 i Student Employment $4,000.00 $4,000.00 Simcoe Support $10,000.00 Severn Support $6,000.00 Collection Management $1,000.00 Genealogy $200.00 Tea Room /Devon Teas $2,000.00 $4,000.00 Gift Shop $1,500.00 Heritage Day $1,500.00 $2,500.00 Building Maintenance $1,000.00 Print Shop Roof $1,100.00 School House Floor $2,500.00 Walkway $4,000.00 Steps for Gazebo $1,000.00 Outbuilding Construction $4,000.00 Property Taxes $4,500.00 Insurance $2,200.00 Hydro, Telephone, Oil $3,000.00 Admission /Donations $3,000.00 Promotion $1,000.00 Miscellaneous Repairs $1,500.00 Total $35,000.00 $35,000.00 Page 152 of 499 0 Z O a m R 0 W H O X ^ M x w cv 4 of �o ��r C 10.d) Shawn Binns, Director, Recreation and Community Servic... C- -- I 0 0 C W C m c D m 0 z Z O o 0 LL ° 0 � 0 � O a U � 10.d) Shawn Binns, Director, Recreation and Community Servic... C- -- I 0 0 C W C m c V 0 o AJ t o z � p� 11 qqQ N E Z _ LU zV CL Vt C 0 b C v _ 0 o M � a _ E d OZ a M O � 11t kn M o � -1 0 N a 0 'o "a d � t Y 7 6 x a i J V FA 5111, F+ U U W le C.0 �a C 0 oa 0 LIF 0 4 • D IL 0 �-4 a i Q i C! 0 1 m IM O `o 0 3 Q. C O E O ILON t Page 153 of 499 1O.d) Shawn Binns, Director, Recreation and Community gery .. Page 154 of 499 O�Y it m �n O t O O fl O E of m CL LL Q ,L O N Y C E C @ ° a E Q o ai V; C= h0 W R= f0 O ,,, u U ao n o O L O O ° 3 m O V Q U Cv 0 Ul M � � C Yc O __ O Q. DJ a0+ raj (6 v@- � 'Y "ra a' C C N • C N O E Q s = c° 3 n a=i 3 Y c°v 3 L 3 f0 a n n YL°n Q. O 'O :1 o �o- c n O v L 3> 0 N r=o O v 0 0) C4 CL Y to Q C O 0 -0 Y O to 'Q Ln vi U L ` C i=+ i v U ti- Q. m to W Q S1 O C O O ° f6 L]. in LL LL Y O .� V! Y L V— C N Y +�+ L V- Y ° ❑. 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OC CL j �qp N c O a O � w CF W O y +-, U V O O vc E L t � d C L O n W a A, ,4 0 O ; w- Wm v N Z d •p � I s � L I J W C ft 'Q d !� C � a $ I L y O C a m a o O � o m r E � 3 � d g m N aim Page 155 of 499 T D C 7 Q O C 1O.d)Shawn Einns,Director, Recreation and Community Se�Vie- q ƒ ( 12 f � § § - ® S ƒ g f k k rr CL i CL � £ 2 / k k � « « L 5 , � } � g . � k k k � x a IL jk k �) � 2 2 §« k « � � � k� CL o J « 2 � w e � . o / � � « $ ■ % 2 a k 3 � ƒ ( 12 f � § § - ® S ƒ g f k k rr CL i CL � £ 2 / k k � « « L 5 , � } � g . � k k a IL jk k �) § 2 2 §« k . k� CL o J 2 e . o / Ikƒ c %2 �2 f \�\ \�§ a §k� % � &® e !m¢ c kR$ � ,�a 2 7r2 & �' 2 . a� 2 % 2 %Qo? ;k§�© k }k]a �;oo'S a�2�� ;� -a5 00E �/00 §2260 2$ %a/ kM0M c_ _ .e o��E� 0 t;0 2212 U. §#af�o c��a� @;2 -;Z k55 /$# ) /)E2) X22■ ;J coo'. o 0 0)C &0220§ IL 9a,aa Page 156 of 499 Q � ¢ % §� � §$ � « 2\� 2� � z 2 w « k C ■ 0 1O.d)Shawn Binns,Director, Recreation and Community SBeic- 15 Page 157 of 499 \® k $ f k ( / 7 2 ° 7 CL Z _ �FEd � ƒ �- 0 c E §o© \G 22 2/ k % L W C \ § :E C" 2 W j W © M § U. � � ® [ , § e � E { 8 © �3k e \�5: a c@ - c© 2 3 2 7 \� & §ƒ�§ � 02 $ k ` \ ( \ \ 'W sa$_' §o ® ®� c�2 =a c 2§ 2 CL� 0 W -0 2 g 2 2 � $ R ®§ 2� E G - E o.? 2 } g 2 a) 5 f 7 t g 2 0 U. ■Ez �`2 >° a� / 7 E 2 t. -2:- a § oaa ?I3RR 7. Ss /f -to §±g E ±UO /%�% m §e tw � - '0 ' ■ \ A 2 2 2- k § c § .2 Z `k 0 ��- W�� }k k - 777 ` kkkW 'm EI- 2 E �(k\k fE /40 / /jJ �f3 Page 157 of 499 0 O a O a r � Ul z I y LL W ix Ce v c d it lU z w w o q v 0 0 N a 10.d) Shawn Binns, Director, Recreation and Community SeGic -lam 0 0 J 0 F z LLI y N J w a z w M 6 �i °I �I a J h 0 J H d Page 158 of 499 �1 E ' �0 LIJ z v m O C c � vt N w N V5 N � a 3 C g C Page 158 of 499 �1 E ' �0 LIJ z 2 O C c vt N N V5 N � a 3 C g C g V w Page 158 of 499 �1 10.d) Shawn Binns, Director, Recreation and Community Sic. ( Township of E SEP 0 2 X014 Proud Heritage, Exciting Future OPQ MOONT E UNSHIP APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Address City 60 -.rno Prov. QA1 Postal Code Contact &Ilm l) Telephone LJ/j5) 7 ,7(0 - a7g,37 E -mail l! S)OZ11 Fax elw) :-q) 721e_'2yT�% PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members Residents 50 If Applicable IV /.9 Geographic Area ��'i'Y)CDC� Date Served 1) U��ei' ✓� /2a��S,� ®,l%Q� Formed 15- 'A- L11Z1 -V I997 Outline the mission, purpose and objectives of your organization. et jlne Jklqoers 1na1?e;&'e' 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 r1o,os�/' �rz,orgcr by dss,�� is et) A0 Ire- me ?7 'gel2eleS i� ¢ham _141_1 V�r7AQ,� o� Page 159 of 499 10.d) Shawn Binns, Director, Recreation and Community Se ... Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: WIN # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant Subsidy Amount Requested: (M(yo Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). 11 AFIIIII Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Previous grants /subsidies from the Township? Page 160 of 499 1 O.d) Shawn Binns, Director, Recreation and Community SA Amount Requested: (9 300 Year of Request: Amount Approved: led 1w) Year of Approval: v C- For office use only Approved: Amount $ NOTE: IL "T sition IL" , Date: a7 Cl 2D%�• Denied: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. APPENDIX "A" Page 161 of 499 10.d) Shawn Binns, Director, Recreation and Community S�V—Ic�. FINANCIAL INFORMATION ORGANIZATION NAME: Ckahc S"IZA93 0/1E , 011MIE /)7,/-/. L6 CURRENT FISCAL YEAR: Year: REVENUE- Source: Amount: TOTAL: EXPENDITURES- Item: Amount• . oy- C\0 (j (It TOTAL: SUMMARY- Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures BALANCE: N EXT YEAR PROPOSED. Year: ,a Ulf Q1114 Source: Amount: TOTAL EXPENDITURES: Item: Amount: TOTAL: SUMMARY. Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: Date: Page 162 of 499 1O.d) Shawn Bin%ns, Director, Recreation and Community SIC .. Crime Stoppers of Simcoe Dufferin Muskoka Financial Statements For the year ended December 31, 2013 I ,I 'I Contents Independent Auditor's Report I Financial Statements Statement of Financial Position Statement of Operations Statement of Changes in Net Assets Statement of Cash Flows Notes to the Financial Statements N 4 5 6 7 8 Page 163 of 499 1 10.d) Shawn Binns, Director, Tel: 905 898 1221 Fax: 905 898 0,028 Toll -free: 8661275 8836 www.bdo.ca Recreation and Community Sgrvir... ' BDO Canada LLP I� �O The Gates of York Plaza 17310 Yonge Street, Unit 11 Newmarket ON L3Y 7R9 Canada Independent Auditor's Report To the Directors of Crime Stoppers of Simcoe Dufferin Muskoka: We have audited the accompanying financial statements of Crime Stoppers of Simcoe Dufferin Muskoka, which comprise the statement of financial position as at December 31, 2013, and the statements of operations, changes in net assets and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian accounting standards for not- for - profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion. Basis for Qualified Opinion In common with many charitable organizations, the entity derives revenue from fundraising and donations the completeness of which is not susceptible to satisfactory audit verification. Accordingly our verification of these, revenues was limited to the amounts recorded in the records of the organization. We were, unable to determine whether any adjustments might be necessary to revenues, deficiency of revenues over expenses and cash flows from operations for the year ended December 31, 2013, current assets as at December 31, 2013, and net assets as at January 1, 2013 and December 31, 2013. Pa 164 of 499 BDO Canada LLP, a Canadian limited liability partnership, is a member of BDO International Limited, a UK company limited-by guarantee, and forms part of the internati2al BDO network of independent mernber firms. L 10.d) Shawn Bin,ns, Director, Recreation and Community Sfrvicl.. Qualified Opinion In our opinion, except for the possible effects of the matter described in the Basis for Qualified Opinion paragraph, the financial statements present fairly, in all material respects, the financial position of Crime Stoppers of Simcoe Dufferin Muskoka as at December 31, 2013 and the results of its operations, changes in net assetsand its cash flows for the year then ended in accordance with Canadian accounting standards for, not - for - profit organizations. Chartered Accountants, Licensed PubliclAccountants June 25, 2014 Newmarket, Ontario Page 165 of 499 3 10.d) Shawn Binrhs, Director, Recreation and Community Servic... is W �I Crime Stoppers of Simcoe Duff erin Muskoka Statement of Financial Position Year ended December 31 2013 2012 .Assets Current Cash - general accounts - Nevada ticket accounts Short term investments (Note 2) Accounts receivable (Note 3) Prepaid expenses, deposits (Investments (Note 4) (Liabilities and Net Assets Current Accounts payable and accrued liabilitii Commitments (Note 6) Net Assets Net assets internally restricted for future operations (Note 7) Unrestricted net assets $ 80,030 $ 70,261 3,881 3,924 22,165 101,894 9,127 19,717 3,383 3,234 118,586 199,030 190,273 108,611 $ 308,859 $ 307,641 $ 10,297 $ 7,605 100,000 100,000 198,562 200,036 298,562 300,036 $ 308,859 $ 307,641 Director Director anc:ial statements. Page 166 of 499 4 0 1O.d) Shawn Binbs, Director, Recreation and Community Sri�. Year ended December 31 Revenue Nevada tickets Donations (Note 8) Municipal support Interest Fundraising, other (Note 5,9) Expenses Advertising Capital expenditures Conferences, training Dues, fees, registrations Fundraising Insurance Nevada tickets Office, general (Note 10) Professional fees (Note 5) Reward payments Telephone, facsimile Vehicle, travel Wages, benefits Deficiency of revenue over expenses Crime Stoppers of Simcoe Dufferin Muskoka Statement of Operations 2013 2012 $ 3,846 $ 5,367 1,715 5,405 39,010 44,220 4,177 4,446 61,302 76,325 4,667 4,570 110,050 135,763 3,085 6,063 3,795 845 1,790 1,772 810 1,457 19,951 20,139 4,667 4,570 1,115 2,284 8,355 12,686 7,036 19,071 5,650 11,825 7,482 9,193 1,657 2,953 46,131 45,838 111,524 138,696 $ (1,474) $ (2,933) _ -he accompanying notes are an integral part of t+e financial statements. Page 167 of 499 I I 10.d) Shawn Bins, Director, Recreation and Community Servic... C? Crime Stoppers of Simcoe Dufferin Muskoka Statement of Changes in Net Assets Year ended December 31, 2013 I i Restricted for Future Total Total Un , estricted Operations 2013 2012 1 Balance, beginning of the year $ 200,036 $ 100,000 $ 300,036 $ 302,969 i Deficiency of revenue over expenses (1,474) - (1,474) (2,933) Balance, end of the year $ 198,562 $ 100,000 $ 298,562 $ 300,036 The accompanying notes are an integral part of thTse financial statements. Page 168 Of 499 10.d) Shawn Binns, Director, Recreation and Community rvic ,..- a Crime Stoppers of Simcoe Dufferin Muskoka Statement of Cash Flows Year ended December 31 2013 2012 Cash provided by (used in) Operating Activities Deficiency of revenue over expenses Changes in non -cash working capital b�lances Accounts receivable Prepaid expenses, deposits Accounts payable and accrued liabilities Investing Activities Acquisition of investments Increase (decrease) in cash during the Cash, beginning of the year Cash, end of the year The accompanying notes are an integral part of these financial statements $ (1,474) $ (2,933) 10,590 (730) (149) (1,203) 2,692 (5,918) 11,659 (10,784) (1,933) (2,189) 9,726 (12,973) 74,185 87,158 $ 83,911 $ 74,185 Page 169 of 499 7 10.d) Shawn Binl is, Director, Recreation and Community Servic... December 31, 2013 Crime Stoppers of Simcoe Dufferin Muskoka Notes to the Financial Statements 1. Summary of Significant Accounting Rolicies I Nature and Purpose of Organization Crime Stoppers of Simcoe Dufferin Muskoka was incorporated without share capital under the laws of Ontario in 1987 and is a registered charity under the Income Tax Act. T e organization's primary objectives are to: a)'' Contribute to the security of persons and property by assisting law enforcement in the investigation and prevention of crime. b)', Offer and deliver money rewards for information leading to the arrest of persons charged with the commission of criminal offences on an anonymous basis. c)I Promote respect for the law, the courts and the police and to assist in the education of persons to respect honesty and condemn violence outside the law. Basis of Accounting T financial statements have been prepared using C adian accounting standards for not - for - profit Z organizations. Revenue Recognition The organization follows the deferral method of accounting for contributions. Restricted contributions are recognized as revenue in the year in which the related e> penses are incurred. Unrestricted contributions are relcognized as revenue when received or receivable if the amount to be received can be reasonably estimated and clltection is reasonably assured. Endowment contributions arse recognized as direct increases in net assets. .Investments Investrnents are recorded at fair market value. (Property, Plant and Equipment Property, plant and equipment are not recorded on the statement of financial position. Expenditures for property, plant and equipment acquired in the year are recorded as elpenses and disclosed in the statement of operations. CZontributed Material and Services C ntributed materials and services are recorded at fair market. value when fair value can be reasonably estimated and when the materials and services are used in the n rmal course of the organization's operations and would otTerwise have been purchased. Page 170 of 499 8 10.d) Shawn Bins, Director, Recreation and Community �rvi. Crime Stoppers of Simcoe Dufferin Muskoka Notes to the Financial Statements December 31, 2013 1. Summary of Significant Accounting olicies (continued) Financial Instruments Financial instruments are recorded at fair value when acquired or issued. In subsequent periods, equities traded in an active market are reported at fair value, with any unrealized gains and losses reported in operations. All other finarcial instruments are reported at cost or amortized cost less 'mpairment, if applicable. Financial assets are tested for impajirment when changes in circumstances indicate the asset coup be impaired. Transaction costs on the acquisition, sale or issue of financial instruments are expensed for those items rem asured at fair value at each statement of financial position date and charged to the financial instrument for thos measured at amortized cost and amortized over the expected life of the instrument using the straight line method. The organization's financial instruments comprise cash and investments, which are recorded at fair value and accounts receivable and accounts payable and accrued liabilities which are recorded at amortized cost. Use of Estimates The 'preparation of financial statements in accordance with Canadian accounting standards for not - for - profit organ izations requires management to make estimates and assu ptions that affect the reported amounts of assets and liabilities at. the date of the financial statements, and the reported period. The principal estimates used in the preparation of these financial statements include valuation of account receivable. Actual results could differ from management's best estimates as additional information becomes available in the future. i 2. Short Term Investments Guaranteed investment certificate at 1.60%, maturing Sept 13, 2013 (cost - $101,008) Guaranteed investment certificate at; 1.80 %, maturing March 22, 2014 (cost - $21,283) Balance, end of the year 2013 2012 $ - $ 101,894 22,165 - $ 22,165 101,894 Page 171 of 499 O I , 10.d) Shawn Bin6s, Director, Recreation and Community Servic .. Crime Stoppers of Simcoe Dufferin Muskoka Notes to the Financial Statements ber 31. 20113 3. Accounts Receivable Included in accounts receivable are government remittances receivable of $8,399 (2012 - $19,717). 4. Investments Guaranteed investment certificate a� 1.80 %, maturing March 22, 2014 (cost - $21,283) Guaranteed investment certificate a 2.45 %, maturing March 16, 2016 (cost - $12, 00) Guaranteed investment certificate a, 2.80 %, maturing April 07, 2016 (cost - $24,1113) Guaranteed investment certificate a 1 2.60 %, maturing March 22, 2016 (cost - $49,00) Guaranteed investment certificate ai 1.80 %, maturing September 13, 2015 (cost $103,029) 2013 2012 12,234 24,611 49,995 $ 21,771 12,234 24,611 49,995 103,433 - $ 190,273 $ 108,611 5. Related Party Transactions r The organization entered into four agreements during the year with a company controlled by a member of the Board of Directors. jFundraising revenue earned under the above agreements during 2013 was $8,529 (2012 - $5,051 ). The organization paid fees to a company controlled by a member of the Board of Directors for bookkeeping services. Fees paid to the above company during 2013 were $3,534 (2012 - $4,451) and are included in professional fees. The above transactions are in the normal course of operations and are measured at the exchange amount, which is the amount of consideration established and agreed to by the related parties. Page 172 of 499 10 1 O.d) Shawn Binlis, Director,. Recreation and Community S'Kvi�.r6. Crime Stoppers of Simcoe Dufferin Muskoka Notes to the Financial Statements December 31 2013 1 I 6. Commitments The organization operates under a �ne year lease agreement expiring August 31, 2014 with monthly payments of $329. Lease payments within the next yeah are $2,632. i 7. Restrictions On Net Assets In 1993 a reserve was established for future operations of the Crime Stoppers program. The reserve can be accessed by: ii a) Notice of Motion provided in w0ting, to all Board members at least 30 days prior to the next regular Board meeting. i and b) Motion approved by at least two thirds of the members present at the Board meeting. 8. Donations Corporate Individual 9. Fundraising, Other Revenue Fundraising events Nevada administration fees Bingo proceeds 2013 2012 $ 1,350 $ 365 4,850 555 $ 1,715 $ 5,405 2013 2012 $ 49,893 $ 59,801 - 68 11,409 16,456 $ 61,302 $ 76,325 Page 173 of 499 11 1OA) Shawn Bi ns, Director, Recreation and Communit IE Seryjc... lb December-3-1, 2013 10. Office, General Bank charges Coordinator, directors, meetings Postage, supplies Rent 11. Financial Instruments Credit Risk Crime Stoppers of Simcoe Dufferin Muskoka Notes to the Financial Statements 2013 2012 $ 1,649 $ 1,298 246 435 2,253 4,207 10,632 4,133 $ 8,355 $ 16,498 Credit risk is the risk that one partly to a financial instrument wit[ cause a financial loss for the other party by failing to discharge an obligation. The organization is also exposed to credit risk arising from its accounts receivable. Credit risk is the risk that the counterparty to the transaction will not pay. The risk has not changed from the previous year. As well, the organization's bank accounts arje held at a Canadian chartered bank. Liquidity Risk Liquidity risk is the risk that the orc associated with financial liabilitie] operational liquidity requirement, t transaction on the due date; will b than what they are worth; or may t risk arises from accounts payable ai prior year. anization encounters difficulty in meeting its obligations . Liquidity risk includes the risk that, as a result of ie organization will not have sufficient funds to settle a forced to sell financial assets at a value, which is less e unable to settle or recover a financial asset. Liquidity id accrued liabilities. The risk has not changed from the Page 174 of 499 12 10.d) Shawn Binns, Director, Recreation and Community Sqf ic,., Leonard, Sandie From: Shannon O'Donnell < sodonnell @informationorillia.org> Sent: Tuesday, February 3, 2015 12:59 PM To: Leonard, Sandie Subject: RE: Grant Subsidy Request Form Attachments: Grant Subsidy Request Form-Oro Medonte.pdf; 2015 Draft Budget For Oro - Medonte Grant Request.pdf; 2014 P &L YEAR END DRAFT.pdf; 2014 Balance Sheet YEAR END DRAFT.pdf Hi Sandie, Thanks for your patience on this. Hopefully I haven't missed the deadline, but we've had some issues come up with our year end and it's taken longer than anticipated to get the reports reconciled. If you could include a note about our financials that are attached —the budget has not yet been approved by the board, and the financials are still awaiting a couple of payments before they can be closed. That said, the large deficit showing in 2014 is attributed to two factors. The first being a loss of revenue from a long running pay equity grant that was cancelled by the province last year, which was approximately $8700; and secondly a fundraising initiative that was cancelled which had been included in our initial budget for 2014 as income ($5000). If there are any questions at all, please don't hesitate to contact me. Sincerely, Shannon Shannon O'Donnell Executive Director Information Orillia 36 Mississagra St. W Orillia, ON L3V 3x16 Tel.: 705 - 326 -7743 www.informationorillia. ors A .Please think about the environment before printing this email. Confidentiality Warning: This message and any attachments are intended only for the use of the intended recipient(s), are confidential and may be privileged. If you are not the intended recipient, you are hereby notified that any review, retransmission, conversion to hard copy, copying, circulation or other use of this message and any attachments is strictly prohibited. If you are not the intended recipient, please notify the sender immediately by return email and delete this message and any attachments from your system. Thank you. Page 175 of 499 10.d) Shawn Binns, Director, Recreation and Community SeNic .�., Proud Heritage, Exciting Future APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name INFORMATION ORILLIA Address 36 MISSISSAGA ST. W City ORILLIA Prov. ON Postal Code L3V 3A6 Contact SHANNON O'DONNELL Telephone 705 - 326 -7743 E -mail SODONNELL (a-)INFORMATIONORILLIA.ORG Fax PART B — ORGANIZATION GENERAL INFORMATION Number of Out of Town Members 700 agency members Residents Membership Fee . If Applicable NA Geographic Area Date Served — Orillia, Oro - Medonte, Ramara, Severn, Rama First Nation Formed 1969 Outline the mission, purpose and objectives of your organization. Our mission is, "Through information services and opportunities, we build capacity in individuals and organizations to empower our community to be strong and engaged." Information Orillia is both a recognized information centre and community volunteer centre. We are members in good standing of InformOntario, the Ontario Volunteer Centre Network, and Volunteer Canada. Our aim is to be a vibrant, evolving hub, connecting people to community to inspire meaningful change. As an information centre, we collect and maintain high quality community information and data, and provide information and referral to community members requiring assistance to connect with the services they require. We are a partner of Ontario 211 and CCAC, providing local data to meet their call centre needs. We also provide assistance to marginalized and isolated people by helping to fill out government forms, file income taxes, and provide telephone messaging to those seeking employment but lacking a means of communication. Additionally, in our role as the only community volunteer centre in our area, we support organizations seeking volunteers, as well as assist people looking for volunteer opportunities to meaningful engage with their community. We also provide workshops and training opportunities to managers of volunteers, in order to build their capacity to adapt to the rapidly changing volunteer sector. Page 176 of 499 10.d) Shawn Binns, Director, Recreation and Community Sqcrvic 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. CHARITABLE NON - PROFIT, REGISTRATION # 118168353RR0001 Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: Information Orillia provides various services to support the residents of our catchment area and intends to use this contribution to strengthen our impact in the wider community and municipalities outside of Orillia, including Oro - Medonte. The foundation of our services is a community and volunteer database which houses vital information about all services, programs and agencies in our area. Records are created and maintained by our organization to provide referrals to individuals in need, as well as providing important statistics and community based information to provincial and national bodies such as, Ontario 211, CCAC, FindHelp Toronto, Statistics Canada, etc. This database is available online and records get approximately 500,000 views per year. Our volunteer database allows us to offer record holders in our community information database the opportunity to post volunteer opportunities which are connected to their regular agency record, and are thereby easily viewed online by the public. Interested volunteers can simply click the opportunity to submit their interest and the agency is notified directly, along with receiving any contact information supplied by the interested party. This process is very efficient, and internally we are able to support matching volunteers as the walk in the door. The volunteer database is undergoing significant changes in future and we are looking to develop a mobile app to help make finding volunteer opportunities easier and more accessible than ever before. In 2014, the volunteer database opportunities had 28,000 views online. In the past two to three years, our service demand has increased significantly, as has the reach of our services. In 2013, Information Orillia provided referral assistance to 1512 clients, while in 2014 our referrals skyrocketed to 4402 clients. Each spring we offer a free income tax clinic for people living on low incomes. We are able to provide this service courtesy of a group of loyal volunteers (two of whom come from Oro). In 2012, 129 clients were served through this program, and in 2014 there were 580 individual income taxes filed. These figures demonstrate a worrisome trend in our community of people living on very low wages. Information Orillia also facilitates the Coffee Time Network— monthly networking meetings for people working or volunteering in the non- profit/community service sector. Meetings are open to anyone and any group to attend. In our efforts to proactively inform community members about things going on in our area, we distribute a weekly online newsletter with postings about events, fundraisers, workshops and volunteer opportunities. This is a social enterprise activity for our organization. We charge a minimal fee to non - profits and organizations to post their events and announcements ($50.00 per year) and are growing our recipient list daily. All postings must be community focused or relevant to the non - profit sector. At this time, approximately 300 people receive the newsletter. Our target is to have 800 recipients by August 2015 and to continue to grow this list in future. The ChangeTheWorld - Ontario Youth Volunteer Challenge is our signature volunteer program. For the past four years, Information Orillia has been funded by the Ministry of Citizenship and Immigration to work with local high schools and community agencies to promote and secure volunteer opportunities for youth. For rural students, this work is especially important as they sometimes face the largest barriers to be able to complete their mandatory service hours required to graduate. In our role, we help to minimize those barriers by facilitating opportunities which require no /limited transportation, offer micro - opportunities for youth to do from home, or find engaging group activities they can do with their friends or family. We spend a significant amount of time in the high schools, engaging with youth and guidance counselors to keep them informed about opportunities to volunteer, and we are seeing an encouraging increase in youth volunteers. In 2013, we Page 177 of 499 10.d) Shawn Binns, Director, Recreation and Community Ser c.- engaged 161 youth in our ChangeTheWorld program, and in 2014 we had 480 youth participate in volunteer activities facilitated by our staff. The various programs and services we offer are diverse and necessary, and have significant community benefit. We are a unique organization to be able to serve very different client types, and also play a role to support the good work that other organizations are doing. In the past two years, we have seen a 10% increase in the amount of calls we receive directly from organizations who are seeking support for their clients or volunteers. We are proud to be able to help build their capacity to deliver their services more efficiently and effectively because of our work. # of individuals served: Oro - Medonte agency /service records maintained in Orillia database — 42 Oro - Medonte client referrals and assistance in 2014 — 65 PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant X Subsidy Amount Requested: _$1500 Purpose for which the granVsubsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). This funding would contribute to our operational costs, which are primarily staff based. We have a small staff contingent of 2.5 FTE. Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). We do not currently receive financial assistance from the Township. Previous grants /subsidies from the Township? Amount Requested: NA. Amount Approved: NA Year of Request: _NA Year of Approval: _NA Page 178 of 499 10.d) Shawn Binns, Director, Recreation and Community S7�01i -- PART D — SIGNATURE OF AUTHORIZED OFFICIAL(S) I Shannon O'Donnell, Executive Director Name & Position Kevin Gangloff, Board Chair Name & Position For office use only Approved: Amount $ NOTE: Date: January 27, 2015 Date: January 27, 2015 Denied: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 179 of 499 10.d) Shawn Binns, Director, Recreation and Community �rM6. 1:29 PM Information Orillia Inc 2015 -02 -19 Profit & LOSS Accrual Basis January through December 2014 Income 5000 • FUNDRAISING 5005 • Tag Day 5010 • Gift Wrap 5015 • Tables By Teens 5020 • Calendars 5600 • Sponsorships Total 5000 • FUNDRAISING 5100 • PROGRAM INCOME 5101 • Fees for Service 5110 • The Hub 5115 • Workshops 5101 • Fees for Service -Other Total 5101 • Fees for Service 5120 • Volunteer Services 5125 • Youth Camp Income Total 5100 • PROGRAM INCOME 5200 • DONATIONS 5210 • Community/Organization Donation 5220 • Individual Donations Total 5200 • DONATIONS 5300 • GRANTS 5310 • Municipal and County 5325 • United Way Grant 5340 • CTW 5345 - Wage Subsidy Grants 5350 • CIC Grant - revenue earned 5365 - CFOA Grant 5366 • Camp grant re CFOA Total 5300 • GRANTS 5500 • Rent Total Income Gross Profit Expense 66000 • Payroll Expenses 7000 • MARKETING 7005 • Web Site Development Marketing 7010 • Advertising and Promotions Total 7000 • MARKETING 7030 • Bank Service Charge 7085 • Conferences and meetings 7086 • Meals and accomodation 7087 • Transportation 7088 • Parking 7085 • Conferences and meetings - Other Total 7085 • Conferences and meetings 7100 • Dues Fees and Licenses 7102 • IT subscriptions and fees 7100 • Dues Fees and Licenses - Other Total 7100 • Dues Fees and Licenses Jan - Dec 14 1,925.54 4,244.52 4,589.00 285.00 80.00 11,124.06 200.00 360.00 12,540.70 13,100.70 2,105.00 45.00 15,250.70 355.00 1,491.40 1,846.40 25,000.00 4,500.00 24,999.96 9,213.79 0.00 1,800.00 0.00 65,513.75 1,155.00 94,889.91 94, 889.91 0.00 157.50 130.45 287.95 13.04 40.11 47.50 10.00 901.50 999.11 82.50 612.00 694.50 Page 180 of 499 Page 1 10.d) Shawn Binns, Director, Recreation and Community Serfrc. -:_� 1:29 PM Information Orillia Inc 2015 -02 -19 Profit & Loss Accrual Basis January through December 2014 7170 • FUNDRAISING EXPENSE 7172 • Calendar Expense 7174 • Tables By Teens 7175 • Gift Wrap Fundraising Expense 7176 • Tag Days expense Total 7170 • FUNDRAISING EXPENSE 7200 • Insurance 7320 • PROFESSIONAL FEES 7321• Bookkeeping 7322 • Consulting 7323 • Audit Total 7320 • PROFESSIONAL FEES 7600 • PAYROLL EXPENSE 7060 • Payroll Taxes - employer share 7061 • CPP Expense Employer 7062 • El Expense Employer 7060 • Payroll Taxes - employer share - Other Total 7060 • Payroll Taxes - employer share 7063 • Wages 7660 • WSIB 7600 • PAYROLL EXPENSE - Other Total 7600 • PAYROLL EXPENSE 7650 • OFFICE & GENERAL 70000 • OPERATING EXPENSE 7040• Interest Expense 7560 • Telephone & Internet 7565 • Web hosting Fees Total 70000 • OPERATING EXPENSE 7300 • Postage 7310 • Printing- copier Lease and Print 7311 • Paper -Office Supplies 7585 • Training 7650 • OFFICE & GENERAL - Other Total 7650 • OFFICE & GENERAL 7800 • PROJECT EXPENSE 7815 • Volunteer Services 7830 • Special Project Expense 7835 • Volunteer Appreciation Total 7800 • PROJECT EXPENSE 8000 • Grant Expense 8001 • Change the World 7092 • Change the world- Advertising 7093 • Change the World -office suppies 7095 • Change the World Activity 7098 • Change the world - Travel Total 8001 • Change the World 8050 • CFOA Grant Expense - Income Tax 8051 • CFOA Income Tax equipment 8052 • CFOA Income Tax vol. parking 8053 • CFOA Income Tax supplies Total 8050 • CFOA Grant Expense - Income Tax Total 8000 • Grant Expense Total Expense Net Income Jan - Dec 14 113.04 2,493.54 501.51 67.64 3,175.73 2,000.18 1,384.38 367.94 3,102.58 4,854.90 3,459.30 1,650.91 0.00 5,110.21 80,654.40 561.53 0.30 86,326.44 1.03 1,463.12 211.42 1,675.57 137.02 503.17 722.44 122.37 227.31 Page 181 of 499 Page 2 3,387.88 10.00 105.00 81.75 196.75 526.17 75.36 481.58 134.80 1,217.91 1,095.55 44.25 414.86 1,554.66 2,772.57 104,709.05 - 9,819.14 Page 181 of 499 Page 2 — � 10.d) Shawn Binns, Director, Recreation and Community Servic... 1:27 PM Information Orillia Inc 2015 -02 -19 Balance Sheet Accrual Basis As of 31 December 2014 Total Current Assets 31 Dec 14 ASSETS 39,845.08 Current Assets 25,000.04 Chequing /Savings -68.39 1040 • TD Canada Trust 19,243.22 Total Chequing /Savings 19,243.22 Accounts Receivable 216.97 1140 • Accounts Receivable 6,550.25 Total Accounts Receivable 6,550.25 Other Current Assets 2,111.09 1025 • Cash Clearing 10,093.74 1170 • PSB -CRA HST 1,231.27 Total Other Current Assets 11,325.01 Total Current Assets 37,118.48 Fixed Assets 39,845.08 1300 • Furniture & Equipment 25,000.04 1305 • Accum amort- furniture &equip -68.39 1300 - Furniture & Equipment - Other 683.90 Total 1300 • Furniture & Equipment 615.51 1310 • Computer Equipment 216.97 1315 • Accum amort- Computer - 771.81 1310 • Computer Equipment - Other 2,882.90 Total 1310 • Computer Equipment 2,111.09 Total Fixed Assets 2,726.60 TOTAL ASSETS 39,845.08 LIABILITIES & EQUITY 25,000.04 Liabilities 2,300.00 Current Liabilities 27,300.04 Accounts Payable 33,438.76 2000 • Accounts Payable 216.97 Total Accounts Payable 216.97 Other Current Liabilities 2180 • Accrued Liabilities 3,000.00 2210 • Accrued Payroll 1,452.58 2400 • Payroll Liabilities 2401 • Income Tax Payable 600.92 2402 - CPP Employee Liability 285.70 2403 • CPP Employer Liability 285.70 2404 • El Employee Liability 123.69 2405 • El Employer Liability 173.16 Total 2400 - Payroll Liabilities 1,469.17 Total Other Current Liabilities 5,921.75 Total Current Liabilities 6,138.72 Long Term Liabilities 2250 • CTW- Unearned Revenue 25,000.04 2255 - Other - Unearned Revenue 2,300.00 Total Long Term Liabilities 27,300.04 Total Liabilities 33,438.76 Page 1 Page 182 of 499 10.d) Shawn Binns, Director, Recreation and Community 4rvi�.. 1 :27 PM Information Orillia Inc 2015 -02 -19 Balance Sheet Accrual Basis As of 31 December 2014 Equity 30000 • Opening Balance Equity 3100 • Retained Earnings Net Income Total Equity TOTAL LIABILITIES & EQUITY 31 Dec 14 692.40 15,533.06 - 9,819.14 6,406.32 39,845.08 Page 2 Page 183 of 499 10.d) Shawn Binns, Director, Recreation and Communit AeA... 0,_ Ir- GRANTS $77,758.25 $65,513.75 $95,910.00 Municipal Grants $300.00 $0.00 $2,000.00 City of Orillia $25,000.00 $25,000.00 $35,000.00 Ramara Township $850.00 $2,105.00 $0.00 Oro - Medonte $0.00 $0.00 Severn Township $0.00 $0.00 Rama First Nation $285.00 $360.00 $0.00 Provincial Grants $708.00 $745.32 $100.00 Ontario CIC Pay Equity $8,524.00 $45.00 $0.00 MCI Change the World 2012 - 2015 $25,000.00 $24,999.96 $25,000.00 Other Grants $10,186.00 $11,044.06 $18,500.00 MTCU Youth Employment Fund $5,090.00 $4,244.52 $0.00 CDC Capacity Building Fund $1,500.00 $0.00 $400.00 Community Foundation of Orillia $1,391.00 $1,800.00 $2,300.00 United Way Greater Simcoe County $2,955.00 $4,500.00 $33,210.00 Wage subsidy programs $750.00 $9,213.79 $0.00 YMCA Youth Quest $14,649.00 $0.00 $0.00 Northern Lights $3,085.25 $0.00 $0.00 FEE FOR SERVICE $4,358.00 $16,405.70 $24,257.00 Database partnership fees $955.00 Find Help $645.92 $620.00 211 /CCAC $9,729.46 $11,000.00 Business Directory $420.00 $1,500.00 ODAC Directory $1,000.00 $1,000.00 Directories /publications /special services $300.00 $0.00 $2,000.00 The Hub $200.00 $2,500.00 Volunteer support services $850.00 $2,105.00 $1,777.00 PREB $0.00 Volunteer Memberships $0.00 Workshops and Training $285.00 $360.00 $2,500.00 Photocopying & Paper Services $708.00 $745.32 $100.00 Other Program Income (Youth Camp) $45.00 $0.00; Rents $1,260.00 $1,155.00 $1,260.00 FUNDRAISING $10,186.00 $11,044.06 $18,500.00 Gift Wrap $5,090.00 $4,244.52 $5,000.00 Classic Car Show 50/50 $0.00 $0.00 $0.00 Tag Days $1,391.00 $1,925.54 $2,500.00 Tables By Teens $2,955.00 $4,589.00 $3,500.00 Calendars $750.00 $285.00 $0.00 Dragon Boat Races $0.00 $0.00 Festival of Trees $0.00 $5,000.00 12 Months of Caring $0.00 $0.00 Other fundraisers $0.00 $2,500.00 DONATIONS & SPONSORSHIPS $2,683.00 $1,926.40 $5,000.00 Business Donation $250.00 $3,000.00 Individual Donation $1,965.00 $1,491.40 $1,500.00 Community Organization Donation $368.00 $355.00 $500.00 Holiday Cheer List Sponsorship $0.00 $0.00 Page 184 of 499 10.d) Shawn Binns, Director, Recreation and Community?Efrl/. andy Numbers Sponsorship $100.00 $80.00 $0.00 offee Time Network Sponsorship $0.00 $0.00 TOTAL REVENUE $94,986.25 $94;889.91 $143:667.00 ADMINISTRATION $51,712.00 $89,462.17 $122,759.00 Wages tax Salaries $49,667.00 $80,654.40 $109,822.00 MERCs $1,328.00 $5,672.04 $8,817.00 Training and Professional Development $0.00 $122.37 $1,800.00 insurance $2,045.00 $2,000.18 $2,000.00 3ankfService Fees $14.87 $20.00 aonferences & Meetings $901,50 $1,000.[0 Meals and accomodation ,$1,005:00 $40.11 $400,00 transportation & parking °$1,380.00 $57,50 $600,00 COMMUNICATIONS S $3,711.00 $2,314.73 $2,915.00 relephone & Internet $2,080.00 $1,46312 $1,000.00 A1eb hosting $55.010 $211.42 $21:5.00 postage $162.010 $137.02 $500.00 printing and Photocopying (lease) $1,469.00 $503.17 $1,200.00 PROFESSIONAL FEES $5,548.00 $5,444.40 $12,575.00 Bookkeeping, Audit, Legal $4,220.00 $4,488.96 $4,02000 Consulting $1,328.00 $367.94 $1,500.00 I &RIDB It gmt.twebs1te improvements $0,00 $589.50 $6;930.00 Program Evaluation $75.00 Criminal Record checks $50.00 Legal Services $0.00 OTHER ,$1,005:00 $1,342.70 $1,890.00 GSTIRST °$1,380.00 $0.00 Office Supplies $1,843,00 $949.75 $750.00 Dues, Subscriptions, Licensing Fees $183.00 $262.50 $29000 Advertising & Promotion $55.010 $130.45 $85000 Equipment $0.00 $0,00 Clues and Subscriptions $3014.00 $0.00 Debt Reduction/2016 Slush Fund PROJECT EXPENSES $28,042.00 $6,145.05 $4,000.00 Change the World $23,097.00 $1,217.91 $700.00 Volunteer Projects $13.00 $196.75 $500.00 Fundraising Expense Gift wrap $1,991.00 $501.51 $500.00 Tables by Teens $2,493.54 $0.00 Tag Days $67.64 $0.001 Calendar $763.010 $113.114 $0 00 CDC capacity Building Grant $1,578.00 $0.050 Community Partnership Initiatives $1,7010.110 Community Volunteer Income Tax $88.00 $1,554.66 $600.00 United way Project Other Project Expenses $512.00 TOTAL REVENUE $94,985.25 $94,889:91 $1431667,00 TOTAL EXPENSES $90,018.00 $1041709.05 $144,139.00 SURPLUS $41967.25 49,819.14 4472.00 6% -9% 0% Page 185 of 499 10.d Shawn Binns, Director, Recreation and Communit y rerVV. Proud Heritage, Exciting u ure AUG 2 a 2014 a.. s V9.`NS APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Addre: City byp- HCJi2b L Prov. Q!V Postal Code Contact 1�q n1\ r 6� \C- Telephone E -mail Q V Q nAoA l v&O iY- Fax PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members �'® C) Residents If Applicable Geographic Are 1 Date�j Served YU_P'1 b'_ �(�.I((DI�.V�1 Formed L °� !✓p m YY�I,U'l- ! P� Outline the mission, purpose and objectives of your organization. 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 Page 186 of 499 W1 10.d) Shawn Binns, Director, Recreation and Community Ser r.:�i Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: ow wdrVA15QY # of individuals served: bd® + PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council 7 Subsidy is a request for a reduction or waivinq of fees Application is for a (please check) G Subsidy V Amount Requested: t5 0 ®, 0 0`� Pa6 Dd Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). I it . B Previous grants /subsidies from the Township? Page 187 of 499 10.d) Shawn Binns, Director, Recreation and Community Se6c� Amount Requested: d Amount Approved: ®� PART D - SIGNATURE OF AUTHORIZED OFFICIAL S Name & Position Name & Position For office use only Approved: Amount $ NOTE: Year of Request: Year of Approval: Date: l� 5 M010 a Date: AV Af- Denied: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. APPENDIX "A" Page 188 of 499 10.d) Shawn Binns, Director, Recreation and Community Se.y. ORO AGRICULTURAL SOCIETY Grants - County - Municipal - Provincial - capital improvement - prize money - trillium Donations - general - building fiend - memorial Memberships Entry fees Gate -fall fair Loonie Lane Heritage day - fees, meals and donations Midway Rentals, buildings and grounds Interest Beef lottery Tractor pull donations Sale of advertising Sundry income DEPARTMENT INCOME Food Booth, schedule 3 Less: _Expenditures, per schedule 2 =: NET INCOME FOR THE YEAR 2014 BUDGET 2014 2013 Budget Actual $ 750 $ 750 500 500 2,000 2,000 3,000 3,000 2,500 2,722 700 700 - 8,540 2,700 2,622 2,500 2,374 45,000 56,197 1,500 1,858 - 2,672 3,000 4,053 12,000 14,043 1,000 741 2,500 2,698 4,000 4,046 2,500 2,450 300 339 86,450 112,305 -8,500 10,580 94,950 122,885 97,950 86,014 ($ 3,000) 36 871 Page 189 of 499 10.d) Shawn Binns, Director, Recreation and Community Se. ORO AGRICULTURAL SOCIETY 2014 BUDGET Page 190 of 499 2014 2013 Budget Actual Prize Money - Senior & junior fair $ 12,000 $ 8,957 - School fair 2,500 2,298 - Amateur talent show 525 350 - Horseshoe pitching 450 400 - Light horse shows 1,000 930 - Western horse shows 1,000 - Tractor & ATV pull costs 11,000 9,275 Antique machinery display 500 450 Bleacher and light rentals 6,800 4,320 Entertainment 5,000 4,720 Professional fees 200 - Convention, district meetings 2,500 1,912 Affiliation fees 700 607 Judges 2,000 1,955 Ribbons & trophies 2,200 2,199 Night guard & security costs 2,200 2,189 Medical support costs 400 324 Sound system 1,200 1,200 Printing & stationery 3,300 3,180 Postage & office 2,000 1,800 Miscellaneous expenses _ 400 319 Heritage day - 1,850 Telephone - 1,050 1,027 Advertising 9,500 9,155 Hydro 1,200 1,066 Insurance _ 4,500 3,361 Bank charges 200 598 Demolition derby 2,000 2,000 Toilets 2,200 2,170 Beef draw 825 820 Travel expenses 900 877 Secretary honorarium 2,700 2,700 Amortization 9,000 8,740 Repairs & maintenance 6,000 4,265 TOTAL EXPENDITURES S=16-.Q 14 Page 190 of 499 Printed 26-Aug-14, 01:01 PM 10.d) Shawn Binns, Director, Recreation and Community S qW t.. Township of Oro - Medonte A`ct ID: 148 Line 7 S., Box 100 Phone: (705) 487 -2171 Oro- Medonte, ON LOL 2X0 Fax: (705) 487 -0133 Customer Schedule Oro - Medonte Agricultural Society Don Campbell Permit Number: 3760 Don Campbell Date Day Complex Facility Event Type Start Time End Time Dur. (Min) Rate Other Charge Amount 26- Jan -15 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 29.00 0.00 87.00 02- Mar -15 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 29.00 0.00 87.00 06- Apr -15 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 29.00 0.00 87.00 04- May -15 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 29.00 0.00 87.00 01- Jun -15 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 29.00 0.00 87.00 06- Jul -15 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 29.00 0.00 87.00 10- Aug -15 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 29.00 0.00 87.00 24- Aug -15 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 29.00 0.00 87.00 14- Sep -15 Mon OTH Old Town Hall Meeting 5:00 PM 12:00 AM 420 124.00 0.00 124.00 Oro Fair 15- Sep -15 Tue OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 124.00 0.00 124.00 Oro Fair 16- Sep -15 Wed OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 124.00 0.00 124.00 Oro Fair 17- Sep -15 Thu OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 124.00 0.00 124.00 Oro Fair 18- Sep -15 Fri OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 124.00 0.00 124.00 Opro Fair 19- Sep -15 Sat OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 124.00 0.00 124.00 Oro Fair 20- Sep -15 Sun OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 124.00 0.00 124.00 Oro Fair 19- Oct -15 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 29.00 0.00 87.00 142.0 (hrs) Sub Total $1,651.00 Tax $0.00 Grand Total $1,651.00 ONTRACT PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. ALL FEES ARE INCLUSIVE OF 13% TAXES AND $7.001HR FACILITY REPLACEMENT CAPITAL CHARGE ON ICE RENTALS. kLL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments * Indicates event Spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 191 of 499 Printed 26-Aug-14, 01:01 PM 1 O.d) Shawn BinnS, Director, Recreation and Community Ste,.. failure to replace NSF cheques may result in cancellation of your booking. is mutually agreed that in the event it becomes necessary for the Recreation and Community Service Department, through weather inditions, breakdown of equipment or any other cause, to cancel a scheduled event(s) at one of their facilities, the Recreation and immunity Services Department will notify the person signing the permit. Every effort will be made to replace a booking which has :en cancelled or a refund will be given. e Cancellation Policies: Minor Sports -Season's ice permits must be finalized by July 31 of each year for the season commencing in September. -Should the permit not be finalized by July 31, ice times may be offered to other user groups. -No cancellations or refunds will be granted upon the finalization of the ice permit — Exceptions will be made if the ice can be re- rented, in which case a full refund will be issued. -Cancellations and full refund will be granted at the end of the season to accommodate playoffs upon receiving written,notice within 5 business days of the booking. Adult Groups /Casual Renters -Season's ice permits must be finalized by July 31 of each year for the season commencing in September. -Should the permit not be finalized by July 31, ice times may be offered to other user groups. -Cancellations and full refund will be granted upon receiving written notice within 15 business days of the booking. No refund will be provided for cancellations outside of this period. -Note: Business day is defined as a day whereby the Township Administration Office is operational. he exchange of booked time between individual teams or organizations is not permitted without proper written permission from the ecreation and Community Services Department. o alcoholic beverages are allowed in any Township of Oro - Medonte facility without express permission from the Recreation and ommunity Services Department. OTE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the nters /groups entire booking. ility Cancellation Policies: otice of pavilion, ball diamond, and hall rental cancellations by contract holders must be given, in writing, to the Township Office per the following guidelines: Cancellation, in writing, more than 7 days in advance of rental date - $20.00 administration charge & full (100 %) refund of rental rate Cancellation, in writing, within 7 days of rental date - $ 20.00 administration charge - 100% refund of rental rate if rental time is used by another renter - 50% refund of rental rate if rental time is not used by another renter Cancellation, in writing, later than 48 hours before rental date - No refund of rental rate No cancellation notice ( "no- show ") - No refund of rental rate WAIVER: The permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the Corporation of the Township of Oro - Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected officials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused, which may occur as a result of my /their participation in the use /uses intended which will be held at the permit location/locations during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro - Medonte shall or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro - Medonte, its officers and a plo'les. SIGNATURE: a DATE: * Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 192 of 499 Printed 26-Aug-14, 01:01 PM 1O.d) Shawn Binns, Director, Recreation and Community Se��1.. not the named addressee of the permit, please print your name. Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 End of Listing * Indicates event spans multiple days. Powered by MaxEnterpriseOO, a product of Maximum Solutions, Inc. Page 193 of 499 10.d) Shawn Binns, Director, Recreation and Co OR-0-MEDONTE �`�` °`T °�` o JUL 7 5 2014 n o ORO- MEDON-FE HORTICULTUR -AL SHIP SOCIETY Keeping Ontario Beautiful 226 Shoreline Drive Oro - Medonte, ON LOL 1TO July 14, 2014 The Council of the Township of Oro - Medonte 148 Line 7 South Oro - Medonte, ON LOL 2EO Dear Mayor Hughes and Council Members: Please find attached our Society's application for a 2015 grant. As you will note in our application, our membership provides over 3,000 volunteer hours annually in beautifying township parks and public buildings, hosting community events, sponsoring youth horticultural education as well as offering guest speakers at our monthly meeting. We also provide educational hand -outs, newsletters and brochures. Our society continues to promote environmental awareness at our meetings through our guest speakers and through our "Lug the Mug ", compostable cups and our Green Bin programs. We enjoy the partnership we have formed with the Township in continuing to enhance the beauty of Oro - Medonte. In particular in 2014, we donated $3,250 towards the planting of trees in Bayview Memorial Park and other parks in the township. We are especially appreciative for the alternate meeting place accommodations you have arranged for us this year during the Guthrie Arena renovations. We know you are aware that our Civic Beautification volunteers cannot access the African Church and the Guthrie Arena this year, however, they are anxious to get to work on them once the construction is complete. Attached to our application is Fiscal Year End September 30, 2013 financials with Proposed Budget for 2013 -2014. Thank you for considering our grant application. Sincerely, T Valerie Gillespie, Sec etary Enclosures (5) -- Page 194 of 499 THE CORPORATION OF THE / �j 1 and Community Sert...G TOWNS H IP Phone (705) 487 -2171 Fax (705) 487 -0133 — OF www.oro - medonte.ca APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Oro - Medonte Horticultural Society Address 226 Shoreline Drive City Oro - Medonte Prov. ON Postal Code LOL 1T0 Contact Valerie Gillespie Telephone 705- 325 -0002 E -mail bvgillespie@logers.com Fax PART B — ORGANIZATION GENERAL INFORMATION Number of 214 adult Out of Town Membership Fee Members 108 youth Residents 15 If Applicable single $10; family $15; youth $2. Geographic Area Date Served Oro - Medonte Formed November 1967 Outline the mission, purpose and objectives of your organization. • To encourage an interest in all branches of horticulture. • To promote and implement civic beautification. • To encourage planting trees, shrubs and flowers in our municipality. • To stimulate and support youth interests in horticulture. • To promote and circulate horticultural information. • To promote and educate the public about current and safe environment practices through seminars and other suitable means. Page 195 of 499 Type of Organization (i.e. number if applicable. Registered Charity- Business Number 87620 007 R R 0001 Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: Through our dedicated volunteers and membership, we are able to provide: • Civic Beautification at Municipal parks and public buildings - 8 sites in total. Our society donated $3,250 in 2014 to work in partnership with the township in the planting of native trees in township parks. • Education and information to adults and children through our affiliation with the Master Gardeners Program, Youth Garden Clubs, open meetings with informative speakers, quarterly newsletters, seminars, conventions and workshops; as well as, through our own publication of "Native Tree and Shrub booklet ". (This booklet is provided free to all residents of Oro - Medonte) Additionally, our partnership with the Township on projects such as the Bayview Memorial Stream Restoration allow for educational opportunities on the protection of our environment. We are increasing signage at the park. • Membership program recruits supporters and volunteers for our society and encourages involvement in projects. Support local businesses through offering advertising in our yearbook and they, in turn, can offer discount incentives to our members. • Landscape Appreciation encourages residents to beautify their properties and thus the township. The Bloomin' Good Gardens signs awarded by this team recognize and commend these exceptional gardens and encourage homeowners to take pride in their efforts. • Dr. Ives Bursary Fund Through grants, this program supports and encourages our own students throughout Simcoe County to pursue Horticulture or Agricultural studies in a 2 year related program. • Plant -a -Row Grow -A -Row is a nationally recognized program that we promote within the township and county. The program encourages gardeners to grow and donate extra produce, from their gardens, to the food banks, soup kitchens and shelters. A current brochure promoting the program has been produced and printed by OMHS. At the Oro World's Fair we distributed over 200 pounds of produce. We also make an annual cash donation to local area food banks. • Other initiatives that provide benefit to the Township are the annual garden tour and plant sale. Through these programs, we offer the residents of Oro - Medonte Township considerable amount of benefits in the form of reasonably priced plants, landscaping ideas, and pride of community. We also proudly sponsor prizes at the Oro World's Fair. Through our regular column in the North Simcoe County News we announce our upcoming meetings, flower shows and discuss current gardening tips and issues. Our summer Country Garden Tour attracts many from out of the area thus providing a good leisure opportunity, tourism as well as sharing pride and ideas with others in the Township. # of individuals served: 322 members plus hundreds of others that take part in or receive information from our seminars, workshops, garden tour, literature Information Barrie and Orillia, the 01-IA web site telephone enquiries and plant sale. PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant $2,000 Subsidy Amount Requested: $2,000 Page 196 of 499 10.d) Shawn Binns, Director, Recreation and Community Servic... Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). ■ Bayview Memorial Stream Restoration Project will add another educational sign. ■ The Arena and African Church gardens will be refurbished after the completion of construction. ■ Bayview Gardens, Barbara Stoddart at Guthrie Public School, Old Town Hall, Cenotaph, Ian Beard Centre, East Oro Drill Shed Cairn are cared for by our Society and 4t' Line Park Gardens will continue to be on our list to help when it is needed. ■ Sponsoring activities at the two schools where students are members of the Youth Garden Clubs. In June, through our funding, a beekeeper came to speak to the students of Guthrie School. ■ Where applicable, we will sponsor our youth to attend summer camps with Ontario Horticultural Association. ■ Educate through workshops, meetings, 4 newsletters and meeting handouts - invasive species, eco- challenges with the pesticide ban. To date have distributed over 400 invasive species 3 pack booklets. ■ Attract new members and many of visitors to our meetings. ■ Financially sponsor adult and youth delegates to Provincial OHA Conventions and District Seminars. ■ Fund raise through Plant Sales, Garden signs & Garden Tours - these attract many out -of -town visitors. I ■ In conjunction with the Chamber of Commerce and the Municipal Office we promote our Native Trees and Shrubs and Invasive Species Booklets free of charge to all township residents. Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Meeting space at the Guthrie Arena — used twice per month (currently meeting at Trinity Presbyterian Church and Edgar Community Hall during arena renovations). Previous grants /subsidies from the Township? Amount Requested: $ 2,000 Year of Request: 2013 (for 2014 Amount Approved: $ 2,000 Year of Approval: For office use only Approved: Amount $ NOTE: Date: 0 7// 4 /,-90/ � Date: 14ho I Denied: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Oro - Medonte, Ontario. LOL 2E0 Page 197 of 499 10.d) Shawn Binns, Director, Recreation and Community Se is Oro - Medonte Horticultural Society Appendix "A" Financial Information FISCAL YEAR: Year end: Sept 30th -2013 NEXT YEAR PROPOSED: Year: 2013 -2014 REVENUE: Rev'd (hounded) REVENUE: Budgeted Amounts Source: Amount: Source: Amount: Plant sales 2382.00 Plant Sale 2000.00 Membership 1956.00 Membership 1800.00 G ra nts 3500.00 Gra nts 3500.00 Donations 2520.00 Garden Tour 1800.00 Garden Tour 1810.00 Yearbook Ads 1490.00 Yearbook Ads 1400.00 Misc sales - bulbs /signs 1449.00 Misc sales 1000.00 Workshops /T- shirts TOTAL: 15107.00 TOTAL: 11500.00 EXPENDITURES: EXPENDITURES: Item: Amount: Item: Amount: Administration, Dues and Fees 1347.00 Admin, Dues, Fees 1300.00 Gifts and Donations 842.00 Gifts, Donations 600.00 Meeting 1017.00 Insurance 300.00 Yearbook 1481.00 Meetings 1500.00 Youth 338.00 Yearbook & Publications 1800.00 Civic Beautification 1718.00 Civic Beautification 4500.00 Memorials /workshops/ Workshops /other /youth 3900.00 Misc expense 3412.00 Insurance 257.00 TOTAL: 10,412.00 TOTAL: 13,900.00 SUMMARY: SUMMARY: Surplus or deficit from Surplus or deficit from previous year: 24,545.00 previous year: 29,240.00 Revenue 15,107.00 Revenue 11,500.00 Sub Total 39652.00 Sub Total 40,740.00 Minus Expenditures 10,412.00 Minus Exp. Expenditures 13,900. B CE: 29,240.00 BALANCE: 26,840.00 Signature: Date: 0'7 r C' 2.0 4 Page 198 of 499 10.d) Shawn Binns, Director, Recreation and Community S4 Printed 31- Mar -15, 03:07 PM Page 1 Township of Oro - Medonte Acet >D: 148 Line 7 S., Phone: (705) 487 -2171 Oro - Medonte, ON LOL 2EO Fax: (705) 487 -0133 Customer Schedule Permit Number: 3763 Oro - Medonte Horticultural Society Judy Kurtz Judy Kurtz Home Phone: 835 -5453 61 Cathedral Pines Email: judy.kurtz @sympatico.ca RR # 1 Barrie, ON L4M 4Y8 Date Dur. Day Complex Facility Event Type Start Time End Time (Min) Rate Other Charge Amount 19- Jan -15 Mon Edgar Edgar Hall Meeting 7:00 PM 9:00 PM 120 28.25 0.00 56.50 Board meeting 23- Feb -15 Mon Edgar Edgar Hall Meeting 7:00 PM 9:00 PM 120 28.25 0.00 56.50 Board meeting 23- Mar -15 _111.1 . Mon Edgar Edgar Hall Meeting 7:00 PM 9:00 PM 120 28.25 0.00 56.50 Board meeting 13- Apr -15 ............. ....._..... Mon GUTH Banquet Hall Meeting 7:30 PM 10:00 PM 150 33.00 0.00 82.50 Open Meeting - theatre style setup for 80 people with long tables for registration & displays __........ 27- Apr -15 Mon GUTH CC Meeting Room Meeting 7:00 PM 9:00 PM 120 _... 0.00 ..... 0.00 ...1111_.. 0.00 Board meeting 06- May -15 _.. ... , ......... ........1.111. Wed OTH Old Town Hall Private Rental 10:00 AM 6:00 PM 480 .... .... 0.00 0.00 0.00 Potting up day - held outside the hall with use of the washrooms. Raindate would be be May 7th 11- May -15 _._ ............ ...._...._.._._..__.- .._....... - ------- ..._.._.._..._._.._.. -- Mon GUTH Banquet Hall Meeting 7:30 PM 10:00 PM 150 33.00 0.00 82.50 Open Meeting - theatre style setup for 80 people with long tables for registration & displays 25- May -15 Mon GUTH CC Meeting Room Meeting 7:00 PM 9:00 PM 120 0.00 0.00 0.00 Board meeting _ 22- Jun -15 _ _ - _1.111. _.........._..._._.. __. Mon GUTH Banquet Hall Meeting 7:30 PM 10:00 PM 150 _.._......... 33.00 _ 0.00 _ _ 82.50 Open Meeting - theatre style setup for 80 people with long tables for registration & displays 27- Jul -15 Mon GUTH CC Meeting Room Meeting 7:00 PM 9:00 PM 120 0.00 0.00 0.00 Board meeting 10- Aug -15 ..................._......... _ ........... _......._.._._..__......._._...___._._.............____..._......_.-...____... ..-- -------- .__ .... _ ........... ............. Mon GUTH Banquet Hall Meeting 8:30 PM 11:00 PM 150 _ _ _ ____ __.._._.........._...._ 33.00 ....................._....._.... ...._..- 0.00 ._.........__...._.._._ -1111_ 82.50 Open Meeting - theatre style setup for 80 people with long tables for registration & displays 14- Sep -15 Mon GUTH Banquet Hall Private Rental 7:30 PM 10:00 PM 150 33.00 0.00 82.50 Open meeting - theatre style setup for 80 people with long tables for registration & displays - 1111.1 ........_ 28- Sep -15 ...._... ......._...- Mon GUTH CC Meeting Room Meeting 7:00 PM 9:00 PM 120 0.00 - 0.00 0.00 Board meeting 19- Oct -15 Mon GUTH Banquet Hall Private Rental 7:30 PM 10:00 PM 150 33.00 0.00 82.50 AGM 09- Nov -15 Mon GUTH Banquet Hall Meeting 7:30 PM 9:50 PM 150 33.00 0.00 82.50 Open Meeting - theatre style setup for 80 people with long tables for Christmas Decorating class 23- Nov -15 Mon GUTH CC Meeting Room Meeting 7:00 PM 9:00 PM 120 0.00 0.00 0.00 Board meeting 07- Dec -15 Mon GUTH Banquet Hall Private Rental 7:30 PM 10:00 PM 150 33.00 0.00 82.50 Open meeting - theatre style setup for 80 people with long tables for registration & displays 0, wt-c� wt l o �,1 .0 U 44.0 (hrs) _ Sub Total $829.50 Tax $0.00 * Indicates event spans multiple days. Powered by MaxEnterprise @, a product of Maximum Solutions, Inc. Page 199 of 499 10.d) Shawn Binns, Director, Recreation and Community Se4c.. 7 Printed 31- Mar -15, 03:07 PM Page 1 Grand Total $829.50 ONTRACT EASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE ENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. LL FEES ARE INCLUSIVE OF 13% TAXES AND $7.00/HR FACILITY REPLACEMENT CAPITAL CHARGE ON ICE ENTALS. LL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. SF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to e amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments failure to replace NSF cheques may result in cancellation of your booking. is mutually agreed that in the event it becomes necessary for the Recreation and Community Service Department, through weather ,nditions, breakdown of equipment or any other cause, to cancel a scheduled event(s) at one of their facilities, the Recreation and )mmunity Services Department will notify the person signing the permit. Every effort will be made to replace a booking which has :en cancelled or a refund will be given. e Cancellation Policies: Minor Sports -Season's ice permits must be finalized by July 31 of each year for the season commencing in September. -Should the permit not be finalized by July 31, ice times may be offered to other user groups. -No cancellations or refunds will be granted upon the finalization of the ice permit — Exceptions will be made if the ice can be re- rented, in which case a full refund will be issued. -Cancellations and full refund will be granted at the end of the season to accommodate playoffs upon receiving written notice within 5 business days of the booking. Adult Groups /Casual Renters -Season's ice permits must be finalized by July 31 of each year for the season commencing in September. -Should the permit not be finalized by July 31, ice times may be offered to other user groups. -Cancellations and full refund will be granted upon receiving written notice within 15 business days of the booking, No refund will be provided for cancellations outside of this period. -Note: Business day is defined as a day whereby the Township Administration Office is operational. he exchange of booked time between individual teams or organizations is not permitted without proper written permission from the ecreation and Community Services Department. o alcoholic beverages are allowed in any Township of Oro - Medonte facility without express permission from the Recreation and immunity Services Department. OTE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the nters /groups entire booking. Cancellation Policies: otice of pavilion, ball diamond, and hall rental cancellations by contract holders must be given, in writing, to the Township Office per the following guidelines: Cancellation, in writing, more than 7 days in advance of rental date - $20.00 administration charge & full (100 %) refund of rental rate Cancellation, in writing, within 7 days of rental date - $ 20.00 administration charge 100% refund of rental rate if rental time is used by another renter - 50% refund of rental rate if rental time is not used by another renter Cancellation, in writing, later than 48 hours before rental date - No refund of rental rate No cancellation notice ( "no- show ") - No refund of rental rate AIVER: * Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 200 of 499 10.d) Shawn Binns, Director, Recreation and Community Printed 31-Mar-15, 03:07 PM Se rvf-d.—1 Page 1 ,e permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the ,rporation of the Township of Oro - Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected .icials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused, rich may occur as a result of my /their participation in the use /uses intended which will be held at the permit location/locations ring the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this lemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro - Medonte shall may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro - Medonte, its icers and employees. ATURE: DA not the named addressee of the permit, please print your name. Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 End of Listing * Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 201 of 499 10.d) Shawn Binns, Director, Recreation and CommunitykerviG... Township of pr Proud Heritage, Exciting Future APPLICATION FOR GRANT /SUBSIDY OCT 15 2014 ORO- MEDONTE TOWNSHIP Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Oro Station Community Centre Corporation Address 35 Ridge Road East city Oro Station Prov. Ontario Postal Code LOL 2EO Contact Donna Cramp E -mail peter.cramp @rogers.com PART B — ORGANIZATION GENERAL INFORMATION Number of Out of Town Members 11 On the BoD Residents Geographic Area Served Oro station Telephone Fax (705)487 -3154 Membership Fee . If Applicable Date A pp rox 1965 Formed Outline the mission, purpose and objectives of your organization. To provide a safe, clean, inviting environment to be used for various recreational and learning experinces by all and to promote community spirit. 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 Page 202 of 499 10.d) Shawn Binns, Director, Recreation and Community S 4.. Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Not for Profit - No Share Capital Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: Provides a venue for meeting, community groups, and community and family events. The venue can be used for many types of gatherings from celebrations, meetings, parties, receptions and physical activities such as dance and fitness. # of individuals served: Total attendees across all rentals in one year will exceed 2500 PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council SubaLdA is a request for a reduction or waiving of fees Application is for a (please check) Grant X Subsidy Amount Requested: =1212 Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). We function on contributions from the community, rentals and fund raising events. The grant helps us ensure that we have the required funds for heating, hydro and taxes. These are ongoing costs that must be paid to keep our facility open. Our renovations over previous years and ongoing have greatly improved the building and the demand for rentals has increased, but operational costs have increased as well. We are doing everything possible to keep rental costs down and to ensure we do not have to increase costs for playschool and other children's programs. Our next project will be to replace the unsafe deck on the back of the building. This year we have the added cost for the defibrillator at $300 per year. We would like to replace the washroom facilities with an accessible washroom. The hall users are getting older and we are finding a need to accommodate walkers and we anticipate that soon wheelchairs. Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). No Previous grants /subsidies from the Township? Page 203 of 499 Amount Requested: Amount Approved: 10.d) Shawn Binns, Director, Recreation and Community Sel'. 2500.00 2500.00 Name & Position Year of Request: 2013 Year of Approval: 2013 Date: � 0/ `T Date: 6&e/5- Zo /9 For office use only Approved: Denied: Amount $ Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro- Medonte,148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the GrantlSubsidy Application Form. APPENDIX "A" Page 204 of 499 10.d) Shawn Binns, Director, Recreation and Community Sere, . FINANCIAL INFORMATION ORGANIZATION NAME: Oro Station Community Centre Inc. CURRENT FISCAL YEAR: Year: May 1, 2013 to April 30, 2014 NEXT YEAR PROPOSED: Year: May 12014 toApol30,2015 REVENUE: REVENUE: Source: Amount: Special Events 1,238.00 Donations 2,142.00 Grants 2,500.00 Rentals 9,852.00 TOTAL: 15, 732.00 EXPENDITURES: Item: Amount: Business, Rink, Events 11195.60 Maintenance and Repairs 2,119.60 Utilities 5,629.15 Insurance 2,977.81 TOTAL: 11,922.16 SUMMARY: Surplus or deficit from 61326.84 ' previous year: Revenue 18,232.50 Sub Total 24,559.34 Minus Expenditures 11,921.97 BALANCE: 12,637.37 Source: Amount: Special Event 1,500.00 Donations 2,500.00 Grants 3,000.00 Rentals 9,000.00 TOTAL 16,000.00 EXPENDITURES: Item: Amount: Business, Rink, Events 2,000.04 Maintenance and Repairs 6,000.00 Utilities 6,000.00 Insurance 3,000.00 TOTAL: 17,000.00 SUMMARY: Surplus or deficit from 1 0,000.00 previous year: Revenue 16,000.00 Sub Total 26,000.00 Minus Exp. Expenditures 17,000.00 BALANCE: 9,000.00 Signature., Date: Page 205 of 499 10.d) Shawn Binns, Director, Recreation and Community Se la Township of Oro - Medonte 148 Line 7 South, Box 100 Oro, Ontario LOL 2X0 Re: Application for Grant /Subsidy -2015 Rugby Community Hall Dear Shawn Binns: WED SEP 19 2014 ORO- MEDONTE TOWNSHIP As in previous years, our Hall has applied for a Grant /Subsidy to help with the maintenance, upkeep and basic running of our Community Hall. Attached please find our application for the 2015 grant. If you have any questions, please contact me, my name and home phone # is on the application form. I would also ask that you change the mailing address for the application to my address, as I have been the treasurer for the past 2 years. The name and address you have now is for Sharon Briggs, the past treasurer. We thank you for your continued support of our Community Hall. Yours truly, Ellenor Dixon (Treasurer) 8 Petherwin Place Oro- Medonte, Ontario LOL 1T0 Page 206 of 499 10.d) Shawn Binns, Director, Recreation and Community Se _i,- THE CORPORATION OF THE KIIN a APPLICATION FOR GRANT /SUBSIDY 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Phone (705) 487 -2171 Fax (705) 487 -0133 Instructions: In order to process the application on fields including Appendix "A' financial information must be completed Note: Grants/Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name v ' Address_ l 1 016 Cr l C-1 L?n Ct City C�(D - ffle ,111 ' e Prov. (30ay t o Postal Code k o (- L 7-0 Contact(/ EltonOV bty-ok) Telephone: _SOS — 3a6� -9a`�� Eaii I \ �rrV �hD��ri�ge� r %phone;p� PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Members 150 Residents Membership Fee _ If Applicable Geographic Area Date Served C"D jAe- m+e -Ru a%'4- ,3Q&0tJ14dJ'17 Formed A Outline the mission, purpose and objectives of your organization. , ':�S.oO -one- M.6,04 i n a ( I'GiC, e- riot/ C-omM 'n i4ti a r1)w)e - 6)ohioli t lm-Wu� v $0-C --a Tf 10,04 M o, n f ar a_ �;V- b)AA hM iii„ �,4.19114a ,1,1 ?art Ac ^ 1� 8 e k. Page 207 of 499 +- Me '96-6 10.d) Shawn Binns, Director, Recreation and CommunityI°vic� Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. r hro A Indicate the products / services / benefits provided to the Township of Oro- Medonte by your organization: �W�m # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waivina of fees Application is for a (please check) Grant W Subsidy_ Amount Requested: aS h f7 e Do Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). D V, Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). ^ I � V� 10 A) Shawn Binns, Director, Recreation and Community Se c... �, Previous grants /subsidies from the Township? Amount Requested: $ a D 0 t 00 Amount Approved: $ � -!00' 00 Name & Position ell'eP.OV- %J!xot' Name & Position For office use only Approved: Amount $ NOTE: Year of Request: a o l g- Year of Approval: Z 0& Date: C t t 2-014 Date: Denied: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 209 of 499 10.d) Shawn Binns, Director, Recreation and Community I rvic -7, — � CURRENT FISCAL YEAR: Year: �Y 1. Rof 4 - 4q 2-of V REVENUE: .Source: Amount: 01 k2 L- 0 Jew M e)V1 be+� , q--? -7 - '5-0 TOTAL: EXPENDITURES: Item: Amount: N&&V Qro 0 !;,1.r. -0 ko U k#A VIC 1, te I Gars 1 TOTAL SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures BALANCE., /�, 100100 cli'l 0 C9 10 0 —d, , Sob-00 — 9-11�Looloo �00.00 Siznature, F� NEXT YEAR PROPOSED: Year: REVENUE: Source: k is Zh'sp Gw� EXPENDITURES: Amount: Rsn000 . /300,00 TOTAL 6 /&0' 0 o Item: Amount: --Faxis I, fend *-- 4idt-o 45 va M TOTAL: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures /'00100 e� 00.00 . /COD-OD /900,OD 6200,00 10e)'00 BALANCE: -3woo Date: Page 210 of 499 10.d) Shawn Binns, Director, Recreation and Communit r4ic... Township of .Prow Heritage, Exciting Future APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Address j City Prov. 0h_) ! 0 Postal Code )1-01 950 Contact &Vld a ( f.Lj yG t Telephone 4-19-7 I q I E -mail PART B — ORGANIZATION GENERAL INFORMATION Number of Members Geographic Area Served W Fax Out of Town Membership Fee Residents If Applicable Date Formed M 40 7015 Outline the mission, purpose and objectives of your organization. t 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 Page 211 of 499 104 Shawn Binns, Director, Recreation and Community SJic. Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. roo l C-.;, Indicate the products /services / benefits provided to the Township of Oro - Medonte by your organization: 6u, )-,7— —17-ec: /54t-L- , G Iz4T y0C, # of individuals served: %15 PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant ✓ Amount Requested: 01A✓ncv'J6 efo-, "L, 1P:7`c,a2 Subsidy 002Ac.i ISM Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). )00_04 C,-T-) 5V:_z� Vb,/I L-L, Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). "V Previous grants /subsidies from the Township? Page 212 of 499 1O.d) Shawn Binns, Director, Recreation and Community Se ic` Amount Requested: OfktMCU-4 �1) Amount Approved: Year of Request: O f Year of Approval: PART D — SIGNATURE OF AUTHORIZED OFFICIAL (S) d�" / Sr- IS41z': Date: Name & Position Date: Name & Position For office use only Approved: Denied: Amount $ NOTE: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. APPENDIX "A" Page 213 of 499 Signature: Page 214 of 499 10.d) Shawn Binns, Director, Recreation and Community Se 'c., FINANCIAL INFORMATION ORGANIZATION NAME: CURRENT FISCAL YEAR: Year: NEXT YEAR PROPOSED: Year: REVENUE: REVENUE: Source: Amount: Source: Amount: R-rLqFv— I 6'-4Q TOTAL: TOTAL EXPENDITURES: EXPENDITURES: Item: Amount: Item: Amount: TOTAL: TOTAL: SUMMARY: SUMMARY: Surplus or deficit from Surplus or deficit from previous year: previous year: Revenue Revenue Sub Total Sub Total Minus Expenditures Minus Exp. Expenditures . BALANCE: BALANCE: Signature: Page 214 of 499 10.d) Shawn Binns, Director, Recreation and Community S 4.. Printed 18 -Feb -15, 09:12 AM Page I Township of Oro - Medonte 148 Line 7 S., Phone: (705) 487 -2171 Oro - Medonte, ON LOL 2EO Fax: (705) 487 -0133 Customer Schedule Shanty Bay Fire Fighters Randy Wuensch 863 Ridge Rd W RR # 1 Oro Station, ON LOL 2EO Acct ID: Permit Number: 3832 Randy Wuensch Work Phone: 487 -3217 Home Phone: 487 -1479 18.0 (hrs) Sub Total $306.00 Tax $0.00 Grand Total $306.00 ONTRACT EASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE ENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. LL FEES ARE INCLUSIVE OF 13% TAXES AND $7.00/HR FACILITY REPLACEMENT CAPITAL CHARGE ON ICE ENTALS. LL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. SF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to e amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments failure to replace NSF cheques may result in cancellation of your booking. is mutually agreed that in the event it becomes necessary for the Recreation and Community Service Department, through weather nditions, breakdown of equipment or any other cause, to cancel a scheduled event(s) at one of their facilities, the Recreation and )mmunity Services Department will notify the person signing the permit. Every effort will be made to replace a booking which has en cancelled or a refund will be given. e Cancellation Policies: mor Sports eason's ice permits must be finalized by July 31 of each year for the season commencing in September. hould the permit not be finalized by July 31, ice times may be offered to other user groups. lo cancellations or refunds will be granted upon the finalization of the ice permit - Exceptions will be made if the ice can be re- nted, in which case a full refund will be issued. ancellations and full refund will be granted at the end of the season to accommodate playoffs upon receiving written notice thin 5 business days of the booking. cult Groups /Casual Renters eason's ice permits must be finalized by July 31 of each year for the season commencing in September. * Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 215 of 499 Dur. Other Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount 10- May -15 Sun SHANTY Shanty Bay Game 10:00 AM 12:00 PM 120 17.00 0.00 34.00 17- May -15 Sun SHANTY Shanty Bay ..... Game 10:00 AM - -._ 12:00 PM 120 17.00 0.00 ..... 34.00 24- May -15 Sun - SHANTY Shanty Bay _.. Game ......... 10:00 AM 12:00 PM ......... 120 17.00 0.00 34.00 31- May -15 Sun ....... SHANTY ....... Shanty Bay 1111..... Game 10:00 AM 12:00 PM 120 17.00 0.00 ....... 34.00 07- Jun -15 Sun SHANTY Shanty Bay Game 10:00 AM 12:00 PM 120 17.00 0.00 34.00 14- Jun -15 Sun SHANTY Shanty Bay __........ ..... Game ........... 10:00 AM 12:00 PM 120 17.00 0.00 34.00 - - 21- Jun -15 Sun SHANTY Shanty Bay Game .1.111.. 10:00 AM 12:00 PM 120 17.00 __ .. 0.00 34.00 28- Jun -15 ....1111. Sun SHANTY .. Shanty Bay Game 10:00 AM 12:00 PM 120 17.00 0.00 34.00 05- Jul -15 Sun ........ SHANTY - Shanty Bay Game 10:00 AM ........ 12:00 PM 120 17.00 0.00 34.00 18.0 (hrs) Sub Total $306.00 Tax $0.00 Grand Total $306.00 ONTRACT EASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE ENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. LL FEES ARE INCLUSIVE OF 13% TAXES AND $7.00/HR FACILITY REPLACEMENT CAPITAL CHARGE ON ICE ENTALS. LL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. SF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to e amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments failure to replace NSF cheques may result in cancellation of your booking. is mutually agreed that in the event it becomes necessary for the Recreation and Community Service Department, through weather nditions, breakdown of equipment or any other cause, to cancel a scheduled event(s) at one of their facilities, the Recreation and )mmunity Services Department will notify the person signing the permit. Every effort will be made to replace a booking which has en cancelled or a refund will be given. e Cancellation Policies: mor Sports eason's ice permits must be finalized by July 31 of each year for the season commencing in September. hould the permit not be finalized by July 31, ice times may be offered to other user groups. lo cancellations or refunds will be granted upon the finalization of the ice permit - Exceptions will be made if the ice can be re- nted, in which case a full refund will be issued. ancellations and full refund will be granted at the end of the season to accommodate playoffs upon receiving written notice thin 5 business days of the booking. cult Groups /Casual Renters eason's ice permits must be finalized by July 31 of each year for the season commencing in September. * Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 215 of 499 Printed 18 -Feb -15, 09:12 AM 10.d) Shawn Binns, Director, Recreation and Community Se c. Page 1 Should the permit not be finalized by July 31, ice times may be offered to other user groups. cancellations and full refund will be granted upon receiving written notice within 15 business days of the booking. No refund will e provided for cancellations outside of this period. Vote: Business day is defined as a day whereby the Township Administration Office is operational. exchange of booked time between individual teams or organizations is not permitted without proper written permission from the reation and Community Services Department. alcoholic beverages are allowed in any Township of Oro - Medonte facility without express permission from the Recreation and nmunity Services Department. TE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the ers /groups entire booking. Cancellation Policies: otice of pavilion, ball diamond, and hall rental cancellations by contract holders must be given, in writing, to the Township Office per the following guidelines: Cancellation, in writing, more than 7 days in advance of rental date - $20.00 administration charge & full (100 %) refund of rental rate Cancellation, in writing, within 7 days of rental date - $ 20.00 administration charge - 100% refund of rental rate if rental time is used by another renter - 50% refund of rental rate if rental time is not used by another renter Cancellation, in writing, later than 48 hours before rental date - No refund of rental rate No cancellation notice ( "no- show ") - No refund of rental rate WAIVER: The permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the Corporation of the Township of Oro - Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected officials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused, which may occur as a result of my /their participation in the use /uses intended which will be held at the permit location/locations during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro - Medonte shall or may become liable for by reason of any will default or negligence of the Corporation of the Township of Oro - Medonte, its officers and employees SIGNATURE: DATE- not the named addressee of the permit, please print your name. 'ersonal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND 'ROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be irected to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 00, Oro, Ontario LOL 2X0 End of Listing * Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 216 of 499 10.d) Shawn Binns, Director, Recreation and Community sAmc' -. PAVILION AND BALL DIAMOND RULES & REGULATIONS PURPOSE This policy establishes rules, regulations and conditions for the rental of Township of Oro - Medonte facilities. The following policy is intended to communicate the policy and be acknowledged by the facility renter coinciding with obtaining a facility rental permit. DISCLAIMER FOR PERMIT I/We (permit holder) have made application to use the facility as described in the attached Rental Permit and agree that the Corporation of the Township of Oro - Medonte, its Agents or Officials, shall in no way, be held liable for any damage, injury, accident or loss resulting from the use of any Recreation or Park Facility. As a permit holder, I/We do hereby accept full responsibility for any actions of this group which may be in contravention of the Policies, Regulations and Conditions governing the Recreation and Community Service Facilities of the Township of Oro - Medonte as listed below: All bookings are tentative until a signed copy of the permit and payment is received at the Township office at the time of booking. 1. GENERAL a) The issuance of a Facility Permit is entirely at the discretion of the Recreation and Community Services Department and it reserves the right to cancel any permit temporarily or permanently: • Should accommodation be required for special events; or in an emergency; • Upon breach of these rules and regulations; • Should the Department be of the opinion that the premises are not being used for the purpose(s) contained in the application; • Should the organization /permit holder fall in arrears with the Township of Oro - Medonte b) The permit is not transferable. The facilities named on the Permit are to be used only on the date(s) and times(s) specified and only for the purpose(s) named. The permit is not valid without a signature by the applicant. The person submitting this application to obtain a permit on behalf of an organization must be a person authorized by the organization to do so. c) All Township of Oro - Medonte facilities, sports fields and playgrounds are designated SMOKE FREE. Smoking including a -cigs is prohibited. d) Maximum attendance at any facility will be governed by the Township of Oro - Medonte Fire and Emergency Services regulations and /or Health Department regulations and all exits must be kept free from obstruction at all times. e) The Township of Oro - Medonte will not be responsible for personal injury or for the loss or theft of clothing or equipment of the permit holder, or anyone attending on the invitation of the permit holder. f) The permit holder is responsible for the conduct and supervision of the persons admitted to the facilities and shall see that all rules and regulation contained in the permit are strictly observed and enforced. Any expense, damages to facilities, and /or furnishings arising from the use of such facilities and /or furnishings shall be the responsibility of the permit holder. g) The permit holder shall strictly adhere to the decisions and instructions of the Township's personnel. Page 217 of 499 Page 1 of 4 10.d) Shawn Binns, Director, Recreation and Community Se !G.� PAVILION AND BALL DIAMOND RULES & REGULATIONS h) The permit holder shall pay, to the Township, all costs arising from the permit holder's non - compliance with this agreement and any expenses for damages caused to the facility /equipment. i) Cleanliness - The permit holder is responsible to leave the facilities in a reasonable state of cleanliness following the rental. The Township reserves the right to apply an additional cleaning fee of $50.00 per hour for additional cleaning requirements. j) The permit holder must comply with Federal, Provincial and Municipal By -laws and resolutions including those respecting the use of games of chance, lotteries, gambling and alcoholic beverages. k) It is the responsibility of the permit holder to see that all persons admitted to the function being held have vacated the premises and grounds promptly as stated on the permit, ensuring that all decorations and function supplies have been removed. 1) With the exception of mobility or hearing assistance animals, no pets are permitted in any Township facility. m) The Recreation & Community Services Department reserves the right to designate staff to attend any function to ensure that all regulations are being observed and respected. n) All merchandise supplied and /or equipment delivered by or for the applicant to a Township owned facility shall be, and remain solely, at the applicant's risk. The Township shall not be responsible for the care or safekeeping of, or damages to, said equipment, by any cause whatsoever, unless provided for in writing. o) The sale of any items including food is prohibited in all facilities unless previously approved by the Township. p) The Township may provide a key for access to a facility for a refundable deposit of $25.00. It is therefore agreed by the undersigned that should this key not be returned within (24) twenty four hours of the function, a charge of $25.00 will be levied for re- keying and the deposit will not be returned. q) The Recreation & Community Services Department reserves the right, at its discretion, to impose additional conditions based on the nature of the event. r) Termination Upon Notice Without Cause: The Township shall have the right to terminate this Agreement, in whole or in part, without liability, at its sole discretion by providing written notice of such decision. s) Removal of Offending Patrons: Township employees shall have the right to refuse admission to any person or persons to the Arena, or may require that any person leave or be removed from the Arena. PAYMENT a) Payment for facility rentals is due upon booking to confirm facility rental. b) Payments for re- occurring bookings can be made by post -dated cheques and are required at the time of booking to confirm facility rental. LIQUOR AND ALCOHOLIC BEVERAGES a) Liquor and Alcoholic Beverages are not permitted unless authorized and the appropriate Special Occasion Permit (SOP) has been obtained. Obtaining this permit and abiding by the permit regulations is the responsibility of the permit holder. Page 218 of 499 Page 2 of 4 10.d) Shawn Binns, Director, Recreation and Community Se+s j PAVILION AND BALL DIAMOND RULES & REGULATIONS b) The Special Occasion Permit Holder must also obtain and sign a copy of the Township of Oro - Medonte Alcohol Risk Management Policy. The Alcohol Risk Management Policy is designed to minimize and avoid alcohol related problems with Township Facilities and Parks that could result in claims being directed at the Township, Community Organizations, Volunteers, and or participants. The Special Occasion Permit Holder or designate must comply with all aspects of the Township's Alcohol Risk Management Policy. c) Permit Holders must submit a copy of an Insurance Certificate for Special Occasion host Liquor Liability Insurance in the amount of coverage of $2,000,000.00 naming the Township of Oro - Medonte as additional insured. d) A $500.00 refundable damage deposit is required for all events requiring a Special Occasion Liquor License. A copy of all documentation required under the Municipal Alcohol Policy is to be forwarded to the Recreation and Community Services Department not later than 14 days prior to the event. Failure to provide all documentation within this time frame WILL result in the cancellation of the facility rental permit. * NOTE: The permit, special occasion permit and insurance must all be issued to the same person (the permit holder) INSURANCE Each individual, group, organization or group of organizations operating a public sports league /event which is publicly advertised, private for profit rental or activities involving an LLBO Special Occasion Permit in the aforementioned Township of Oro - Medonte facilities must provide proof of insurance to qualify for a facility permit for their event. Sports Leagues or Private For Profit Rentals All sports activities on Township property which will be advertised to the general public or to which the general public will be encouraged to register, require the renter /permit holder to provide proof of coverage for the period of the activity, at the time the facility permit is issued: Carry public liability and property damage insurance, with an insurer satisfactory to the Township, in an amount not less than five million dollars ($5,000.000.00). This insurance shall name the Corporation of the Township of Oro - Medonte as an additional insured for the period of the activity stated on the facility permit. *The Director of Recreation and Community Services reserves the right to request or waive insurance provisions at his /her discretion. Page 219 of 499 Page 3 of 4 10.d) Shawn Binns, Director, Recreation and Community Srv'ict. PAVILION AND BALL DIAMOND RULES & REGULATIONS PAVILION RENTALS a) Pavilion rentals are based on a day rate between the hours of 8:00 am to 8:00 pm (hours whereby washrooms are made available). Residents may obtain parking passes for their guests with the rental of a pavilion. b) Please advise the Recreation & Community Services Dept. of the required number of passes to the Recreation & Community Services Dept. no less than 48 hours prior to the booking to arrange an available pick up time. Non - Residents may rent the pavilions, but the parking fees will apply at a rate of $20.00 per vehicle /day. c) No alcohol, no pets, and no charcoal barbecues shall be used -16 oz cylinders will be permitted for table top cooking. d) All Park regulations will apply to all rentals unless specific permissions have been approved with a written request. BALL DIAMOND RENTALS a) Users must provide their own equipment for ball diamond rentals. Rates are based on lit/unlit times of the day. Diamond lights function on a timer during the summer months. b) No trenching of the diamonds or surrounding areas is allowed. c) Bases are not provided for any ball diamond rentals. Home plate is installed at the beginning of the season by the Parks staff. d) All permits have the cancellation policy stated within it. We are not responsible for games having to be cancelled due to inclement weather. ADDITIONAL SPECIALTY REQUIREMENTS: Special approval is required if any of the following are being planned for a permitted function. a) Alcohol function b) Gaming /Game of Chance c) Tents /temporary structures d) Any impact on traffic /roadways (roadside parking) e) Amusements /play structures I have read and agree to the terms and conditions included in this document. I hereby confirm that I am the President /Chair of the league named on the permit, authorized individual representing the league, or the Individual permit holder with authority to sign. eAAn4 Y 6u 1Lx9_Aj9'ZA Permit Holder (Print Name) Permit "Ho rder (Signature) Permit Number Date Page 220 of 499 Page 4 of 4 10.d) Shawn Binns, Director, Recreation and Communitye.rvC... N �G Mv''iaEm� vlth .�7CIn+� �nf[tnntixat September 30 2014 J e&caw 296fteaj Bhe o f quat" S&ncue "5f clm caa wzwA a phom cV uc cart aeack a fiien&' Township of Oro Medonte 148 Line 7 South Box 100 Oro On LO L 2X0 Dear Committee Members, OCT 0 1 2014 ORO- MEDONTE TOWNSHIP Thank you for your consideration in this grant application to the Township of Oro Medonte on behalf of Telecare Distress Line of Greater Simcoe. Please find enclosed: 1. Completed application 2. Telecare Distress Line of Greater Simcoe financial statements dated Dec. 31 2012. 3. Telecare of Greater Simcoe Budget 2014. 4. Note from caller "Alexandra" We thank you for your thoughtful deliberations. Please feel free to contact our office with any questions or concerns. CatherinE ExecutivE Telecare 170 Colborne Street West • Orilla, ON • L3V 2Z3 Business Office: 705 - 327- 2383Email: info@telecared slat, obA99 uuu jdxca wdi5iwoa&w corn: 10.d) Shawn Binns, Director, Recreation and Community Ea"rvlol APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Telecare Distress Line of Greater Simcoe Address 170 Colborne St. W City Orillia Prov. Ontario Postal Code L3V 2Z3 Contact Catherine Blakely Telephone 705 - 327 -2383 E -mail info(cD-telecaredistresline.com Fax N/A PART B — ORGANIZATION GENERAL INFORMATION Number of 39 active Out of Town Membership Fee 20.00 per year Members 13 associates Residents 13 If Applicable voluntary Geographic Area Served Date Formed Simcoe County /South Muskoka January 14 1979 Outline the mission, purpose and objectives of your organization. Telecare Distress Line of Greater Simcoe Mission Statement Telecare Distress Line of Greater Simcoe provides a free 24 hour anonymous and confidential telephone listening service staffed by trained volunteers who are caring and supportive, understanding and compassionate and able to respond to the needs and concerns of all. Dedicated to making a difference. If you can reach a phone you can reach a friend. Areas of Service Telecare Distress Line of Greater Simcoe is available to all residents of Simcoe County through a local phone call (705- 325 - 95341705- 726 -7922) including all areas of Oro Medonte. Objectives We continue to strive for the original objectives set forth when Telecare began in Orillia 35 years ago. Our main purpose is to be available 24/7 to all residents in any type of distress or crisis situation. To be a non judgmental, anonymous friend when a person is feeling the effects of loneliness, domestic abuse, substance abuse, isolation, bereavement and mental illness. We strive for public awareness in order that anyone who may be having thoughts of despair leading Page 222 of 499 10.d) Shawn Binns, Director, Recreation and Community Se#io. to suicide or self harm will be aware that we are here, we will listen and we care. We are able to give hope and offer resources, help our callers to clarify their feelings and seek more positive strategies. We help to make important connections in the community. Broken down our objectives are: To provide well trained volunteers to be available 24/7 Our new training model, launched early 2014 has been very successful in attracting more potential volunteers, particularly from our student populations at both Georgian College and Lakehead and Laurention universities. We are in the final stages of training our first cohort of volunteers in the new model. Provide a rewarding volunteer experience We are committed to providing ongoing training, support and evaluation to our volunteers, including certification in Applied Suicide intervention Skills Training. We also offer our volunteers several social events per year. This year we are committed to obtaining training for three volunteers to become certified to deliver safeTALK (suicide prevention; certificate course) training. They will be able to offer the certificate course to all Telecare volunteers as well as to interested community groups, sports teams, workplaces and individuals who would like to learn how to make our community including Oro Medonte suicide safe. To alleviate loneliness and isolation felt by our aging population We continue to offer our reassurance call program and provide speakers to seniors groups, churches nursing homes etc. to promote the service. To raise awareness of our services to our community We provide speakers and actively seek opportunities in our community to present information about Telecare Distress line in order to raise awareness for callers, volunteers and financial support. In 2013 we attended over 35 engagements. To support and supplement other community services We act as an answering service for AA, connecting callers with sponsors and providing appropriate information and meeting details. Our number is provided on the Alzheimer's society after hour's answering service. We maintain up to date information and provide many local organizations such as hospice, women's shelters, food banks etc with our information for their clients. Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Telecare Distress Line of Greater Simcoe is a registered charitable organization Charitable donation number 11920 9534 RR0001 Indicate the products I services I benefits provided to the Township of Oro - Medonte by Your organization: Telecare Distress Line of Greater Simcoe continues to answer up to 1000 calls per month from all over Simcoe County. Due to the anonymous nature of our service it would be impossible to deliver exact statistics however we are certain that a good number of those calls originate in Oro Medonte. We provide valuable volunteer experience to citizens of Oro Medonte. Several of our volunteers reside in Oro Medonte. We have provided ASIST (Applied Suicide Intervention Skills Training) to one resident of Oro Medonte. We will be sending one Oro Medonte resident to complete the SafeTALK trainers training and allow him the opportunity to share his knowledge with all interested residents. Two residents of Oro Page 223 of 499 10.d) Shawn Binns, Director, Recreation and Community Svi May 2013 -$500-00 Feb 2012 -$500-00 May 2011 -$100.00 March 2010 -$100.00 2008 -$50.00 Amount Requested: Year of Request: Amount Approved: Year of Approval: PART D — SIGNATURE OF AUTHORIZED OFFICIAL(S) Name & Position Date Catherine Blake#q�zExecutive director September 30 2014 Name &`Position Paul Morton — hair For office use only Approved: Amount $ Denied: Date: Date September 30 2014 NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet (and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 224 of 499 10.d) Shawn Binns, Director, Recreation and Community Ser .5' Medonte sit on our board and our one paid office staff resides in Oro Medonte. We are grateful for the support we receive from all citizens of the township. We continue to support the community by addressing issues before they become crisis situations, and referring to appropriate services when necessary. We continue to support police and hospital services by averting crisis and alleviating the burden on the system. Anecdotal evidence would show that without support of Telecare Distress line services our callers would experience crisis causing hospitalization, averting these crisis situations can save the system up to $40,000.00 per year in ER visits. # of individuals served: We answer up to 12000 calls per year. Some are repeat callers. We are available to all of Simcoe County population 430,000. PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A") Please find attached our budget for 2014 as well as most recent financial statements dated December 31 2013. We do not anticipate any extraordinary changes to expenditures for 2015: however we have committed to focusing our resources towards volunteer recruitment and training for the remainder of 2014 and into 2015. PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant X Subsidy Amount Requested: $1000.00 Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). The grant would be used to continue to be able to offer services to our communities as they have for the past 35 years as described in our objectives and benefits. Funding will help with the basic necessities of providing service: • Telephone expenses — $3500.00 • Insurance /accreditation /legal expenses — $2300.00 • Office equipment /supplies /postage - $1800.00 Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). We do not receive and funds or subsidies from the Township of Oro Medonte except as listed below. Previous grants /subsidies from the Township? January 2014 - $500.00 Page 225 of 499 10.d) Shawn Binns, Director, Recreation and Community Serfc - -6 Telecare of Greater Simcoe 13 Jan 2014 BUDGET FOR 2014 REVENUE 2014 Budget A.A. 800 Annual & Personal donations 3000 Churches 1200 Fund - raising 5000 Grants, Clubs & Businesses 17000 GST /HST rebate 500 Investment Income 500 other TOTAL REVENUE 28,000 EXPENSES Accounting Review & Legal 300 Accreditation & Insurance 2000 Advertising 4000 Bank charges 100 Computer expense 800 Conferences and Meetings 500 Fund - raising 100 GST /HST paid 1000 Memberships & Subscriptions 100 Office equipment 1700 Office supplies 500 Photocopying 300 Postage 500 Public relations 200 Telephone 3500 Travel Expense 1000 Volunteer Recognition 2000 Volunteer training 1000 Wages & Benefits 15000 TOTAL EXPENSES 34,60C Revenue less Expense (6600' Page 226 of 499 10.d) Shawn Binns, Director, Recreation and Community Se/�-c `. Dimirl S. Saividskt CAV TELECARE DISTRESS LINE OF GREATER SIMCOE FINANCIAL STATEMENTS (Unaudited - See Notice to Reader) December 31, 2013 Page 227 of 499 TELECARE DISTRESS LINE OF GREATER SIMCOE NOTICE TO READER FINANCIAL STATEMENTS Balance Sheet Statements of Operations and Net Assets lltmid S. 5awttskt CABe CONTENTS Page Page 228 of 499 E� 10.d) Shawn Binns, Director, Recreation and Community Servic / Daniel S. Saivatsky V CHARTERED ACCOUNTANT A PROFESSIONAL CORD ,'RATION NOTICE TO READER On the basis of information provided by management, I have compiled the balance sheet of Telecare Distress Line of Greater Simcoe as at December 31, 2013 and the statements of operations and net assets for the year then ended. I have not performed an audit or a review engagement in respect of these financial statements and accordingly, I express no assurance thereon. Readers are cautioned that these statements may not be appropriate for their purposes. Orillia, Ontario March 19, 2014 Daniel S. Sawatsky, CPA, CA, Professional Corporation, Authorized to practise public accounting by The Institute of Chartered Accountants of Ontario 66 Coldwater Street E. Suite 201 Of" Ontario L3Y 1W5 Tel: 705 - 329 -7700 Toll Free: 877 -729 -2875 Fax: 705 -327 -7453 Visit us on the web at wwwsawatskycom TELECARE DISTRESS LINE OF GREATER SIMCOE BALANCE SHEET (Unaudited - See Notice to Reader) AS AT December 31, 2013 2013 2012 ASSETS CURRENT Cash $ 16,014 $ 9,615 Temporary investments 35,829 35,617 $ 51,843 $ 45,232 NET ASSETS 51,843 45,232 Ilaoid S. Sawntskt CAB' "' Page 230 of 499 2. REVENUE EXPENDITURES TELECARE DISTRESS LINE OF GREATER SIMCOE STATEMENTS OF OPERATIONS AND NET ASSETS (Unaudited - See Notice to Reader) FOR THE YEAR ENDED December 31, 2013 2013 2012 $ 33,185 $ 25,254 Advertising and promotion 1,154 Insurance and accreditation 1,850 Fundraising 464 HST Paid 832 Office and general 2,114 Professional fees 2,428 Telephone 3,037 Travel 765 Wages and benefits 13,930 26,574 4,100 1,855 100 1,063 1,810 2,142 2,904 503 12,911 27,388 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES $ 6,611 $ (2,134) NET ASSETS, beginning of year $ 45,232 $ 47,366 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 61611 (2,134) NET ASSETS, end of year $ 51,843 $ 45,232 Uualid S. Salviltskl CAS' 3. Page 231 of 499 10.d) Shawn Binns; Director, Recreation and Community Servic... ,4uguat 9, 2094 Dealt % E&caze; I am .bending .two o� my lavoaite yuate6 that ex/z2ea.6 how much you heep me. "... gonetrzzz.6 cua.9-6 -in -the heaRl -Pte u wow .in an app -te, aaL ing hope and ieav tng a ho Uow j&tucfu s. " /Jean Koontz 'On-e Dooz 4way ,zom Keaven' l a&,ing to l e.eeecvze mo%e s me 1ee.e thai. I am no.t aU a.eone in z`h.i 6 wolLE. " lJen.ied ouz name, out dace -6 kle .die in .the gzav" o;e oulL idenf ify w.Uh a 6.t&WZgZa ,6 peruue,5 on QU-IZ eyes, See -- ng �o zec.ea.im ouz se.eve s /-,zom the zpaeez .eetween what we zememAeA doing and what we might yet do " You help me " zeceaim my seQe. " Uende.ee s.sen 1zom " lhe gzaveh o, Si ange,�" -i Page 232 of 499 10.d) Shawn Binns, Director, Recreation and Community SeLic� I To: Othman, Samah Subject: request for Oro sponsorship Hi Samah, Hope all is well. As a long time supporter of Maya, we thought Mayor Hughes might be interested to know that Maya has been chosen as the only Canadian to work this summer at an observatory in the United States to search for large asteroids that might impact the earth, as part of an elite scientific internship program affiliated with MIT and Caltech. Maya will work alongside some of the leading astronomers in the States in an intellectually and physically grueling summer program in which she will study advanced university astrophysics by day and work in the observatory by night for 40 days. She will work with astronomers to identify and calculate the complex trajectories of asteroids to determine which ones might pose a threat to the earth - the data will be submitted to the Harvard - Smithsonian Center for Astrophysics for scientific peer review. We were wondering if there might be any financial support available from the city to help sponsor Maya's costs of attending the program (approximately $8,000 total)? On another note, she is also headlining next month alongside Margaret Atwood at the L3 Writer's Conference in Barrie., Cheers, Vivek Page 233 of 499 10.e) Report No. DS2015 -35, Andria Leigh, Director, Developm... 7"o h - of Report ' Proud Heritage, Exciting Future Report No. To: Prepared By: DS2015 -035 Council Andria Leigh Meeting Date: Subject: Motion # April 22, 2015 Site Plan Agreement (F Barci Holdings) 2014- SPA -19, Lot 7, Plan 51 Roll #: 4346- 030 - 012 -42748 R.M.S. File #: D11 48262 M -881, 13 Warbler Way Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. Ds2015 -035 be received and adopted. 2. That the Township of Oro - Medonte enters into a Site Plan Agreement with F. Barci Holdings inc. to permit the construction of a single detached dwelling; 3. That the appropriate by -laws for the Site Plan Agreement and to Remove the Holding Provision applying to the lands described as Lot 7, Plan 51 M -881, 13 Warbler Way be brought forward for Council's consideration; 4. And that the applicant be advised of Council's decision under the Director, Development Services signature. Background: The applicants are proposing to construct a new one storey single detached dwelling with attached garage of 478 square metres (5145 sq.ft.) on the subject lands on Lot 7 of Plan 51 M -881, being 13 Warbler Way, in the Moon Point Estates Plan of Subdivision. The property is located within a development that is subject to Site Plan Control and the Removal of a Holding provision upon execution of a Site Plan Agreement, which is the purpose of this report. Development Services Department April 22, 2015 Report No. DS2015 -035 Page 1 of 7 Page 234 of 499 10.e) Report No. DS2015 -35, Andria Leigh, Director, Developm... Analysis: The subject lands are designated Shoreline in the Township's Official Plan and, pursuant to Section C5.2, a single detached dwelling is a permitted use in this designation. Further, the 14 -Lot Plan of Subdivision within which the subject land is located is also subject to the policies of Official Plan Amendment No. 21. These policies, which emphasize tree preservation and environmental stewardship contain specific provisions for the development and use of each of the 14 Lots, including: • The preparation of a tree preservation and shoreline access plan; • The preparation of a plan illustrating the development envelope limits (inclusive of dwelling, septic system, driveway access, shoreline access and outdoor living space), which cannot exceed 40% of each lot, retaining a minimum of 60% existing tree cover and vegetation; • Limiting the amount of vegetation that can be cleared within 20 metres of the shoreline, to a 12 -metre width; and . • That the development of each lot within the Plan of Subdivision be subject to Site Plan Control. The subject lands have portions of land zoned Shoreline Residential Exceptions 162 (SR *162) and 171 (SR *171) Zones, respectively, pursuant to Township of Oro - Medonte By -law 2005 -082. The site specific zoning exceptions impose additional restrictions on the development and use of the lots within this Plan of Subdivision. As it relates to the proposed development of the subject lot, these provisions are as follows: • Exception 162 (Section 7.162) c) limits the maximum gross floor area for a single detached dwelling at 557.4 square metres; and • Exception 171 (Section 7.171) b) prohibits buildings or structures within this zone; and e) limits the maximum width of an "access /view corridor" within the SR *171 Zone at 12 metres. As previously noted, the applicant is proposing to construct a single detached dwelling and attached garage with a gross floor area of 478 square metres. The proportion of the Lot proposed to be disturbed once all construction is completed is 37% leaving 63% of the lot in a vegetative undisturbed state. It is however noted that some of the immediate lands surrounding the proposed dwelling will be disturbed during construction and that in accordance with the site plan drawings an edge management plan that requires a vegetative replacement rate of 2:1 is required of native species to be approved by the LSRCA to ensure the final development of the property maintains the zoning requirements to retain a minimum of 60% existing tree cover and vegetation on the property. Additionally, the applicant has indicated an "access /view corridor" to the shoreline with a width of 10 metres, which is included in the portion of the lot proposed to be disturbed. Therefore, in addition to complying with other applicable requirements for a single detached dwelling in the Shoreline Residential (SR) Zone, it is noted that the proposed development of the lot also complies with the applicable provisions of the SR *162 and SR *171 Zones, respectively. Development Services Department April 22, 2015 Report No. DS2015 -035 Page 2 of 7 Page 235 of 499 10.e) Report No. DS2015 -35, Andria Leigh, Director, Developm... Financial / Legal Implications / Risk Management: N/A Policies /Legislation: Planning Act, R.S.O 1990, c. P. 13, Sections 36 and 41 Township of Oro - Medonte Official Plan Township of Oro - Medonte Zoning By -law 97 -95 Corporate Strategic Goals: Quality of Life: To contribute to enriched quality of life for residents by maintaining Oro - Medonte's natural beauty and country-like character and by providing opportunities that encourage community participation in activities and recreational programs. Safe & Healthy Communities: to ensure that Oro - Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles. Sustainability: to build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. Consultations: • Township Departments • Lake Simcoe Region Conservation Authority • AECOM Attachments: Schedule 1: Location Map Schedule 2: Grading Plan Sheet 1 of 2 Eplett Worobec Raikes Surveying Ltd. revisions date 2015 -01 -27 Schedule 3: Erosion and Sediment Control Plan Sheet 2 of 2 Eplett Worobec Raikes Surveying Ltd. revisions date 2015 -01 -27 Development Services Department April 22, 2015 Report No. DS2015 -035 Page 3 of 7 Page 236 of 499 10.e) Report No. DS2015 -35, Andria Leigh, Director, Developm... Conclusion: The purpose of this Site Plan Application is to remove the Holding Provision Zone applying to the lands, and to register a Site Plan Agreement on title for the lands at Lot 7, Plan 51 M -881, 13 Warbler Way, with respect to the construction of a single detached dwelling and attached garage. It is recommended that Site Plan Application 2014 -SPA- 19 be approved Respectfully submitted: Andria Leigh, MCIP, RPP Director, Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: Development Services Department April 22, 2015 Report No. DS2015 -035 Page 4 of 7 Page 237 of 499 10.e) Report No. DS2015 -35, Andria Leigh, Director, Developm... SCHEDULE 1: LOCATION MAP 2014 - SPA -19 (Bard) Location Map MQWE Subject Lands (13�4rbler�Vay) Development Services Department April 22, 2015 Report No. DS2015 -035 Page 5 of 7 Page 238 of 499 10.e) Report No. DS2015-35, Andria Leigh, Director, Developm SCHEDULE 2: LOT GRADING PLAN 2014 - SPA -19 (Bard) —4- 41 Development Services Department April 22, 2015 Report No. DS2015-035 Page 6 of 7 Page 239 of 499 LOT 7 TMO� of ghnm' Development Services Department April 22, 2015 Report No. DS2015-035 Page 6 of 7 Page 239 of 499 10.e) Report No. DS2015 -35, Andria Leigh, Director, Developm... SCHEDULE 3 EROSION AND SEDIMENT CONTROL PLAN 2014- SPA -19 (Barci) 'ImcnL crmss SECnav tlF � 511AIE a 1 7 WAY Development Services Department April 22, 2015 Report No. DS2015 -035 Page 7 of 7 Page 240 of 499 LOT 7 STKP PLAN JWMOW 10>t1151kP ¢ ORO —MmONi TO • F' ua wwe.�u ?e' { a�N� w.rw�rw a.mRVa..ew .umti .e fi.. Development Services Department April 22, 2015 Report No. DS2015 -035 Page 7 of 7 Page 240 of 499 10J) Report No. DS2015 -36, Andria Leigh, Director, Developm... Township of Report �� Proud .Heritage, Exciting Future Report No. To: Prepared By: DS2015 -036 Council A.Leigh, Director Development Services Meeting Date: Subject: Motion # April 22, 2015 Pre - Servicing Agreement For Braestone Development Corporation for Phase 1A Roll #: 4346- 010- 004 - 04000- R.M.S. File #: D12 42408 0000 Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. DS 2015 -036 be received and adopted; 2. That the Township of Oro - Medonte enters into a Pre - Servicing Agreement with Braestone Development Corporation; 3. That the appropriate by -law be brought forward for Council's consideration; and 4. That the owner be notified of Council's decision under the Director, Development Services signature. Background: Braestone Development Corporation is proposing a residential development located south of the Horseshoe Valley Road between Line 8 North and Line 9 North as identified on the attached location map (Attachment 1 — Location Map). The lands were approved for a 230 lot residential subdivision in 1994 by the Ontario Municipal Board (OMB). There are 35 draft plan conditions that formed part of the OMB approval, which are required to be fulfilled in order to proceed to final registration. The developer, Braestone Development Corporation, has indicated to the Township their intent to develop the draft plan in phases with Phase 1 consisting of a total of 118 lots and being completed in three sub - phases (1 A,1 B, and 1C). In February 2015, Council considered report DS2015 -014 and By -law 2015 -041 that authorized the developer to proceed with Site Grading /Earthworks for Phase 1A. At that time, staff also advised Council that they anticipated a subsequent request being brought forward for Council's consideration for a pre - servicing agreement that would permit additional on -site works (road works, drainage works, water treatment plant, watermains, etc.) in April 2015. This additional pre - servicing agreement is the purpose of this report. Development Services April 22, 2015 Report No. DS2015 -036 Page 1 of 6 Page 241 of 499 10J) Report No. DS2015 -36, Andria Leigh, Director, Developm... The developer is in the process of obtaining the required clearances for the draft approved residential subdivision located south of the Horseshoe Valley Road between Line 8 North and Line 9 North. The development is to be serviced through a municipal water system and individual sewage systems. As the Developer continues to obtain the necessary agency clearances to proceed to the final registration of the subdivision, they have requested permission to enter into a Pre - Servicing Agreement with the Township. Analysis: The Township has established a process for the consideration of pre - servicing agreements. In accordance with the Township's fees and charges, the required fee of $ 1500.00 for the preparation and consideration of a pre - servicing agreement was received by the Township. The Township's procedure regarding consideration for pre - servicing agreements is as follows: 1. Developer submits request and required fee to Township that identifies the works being requested to be considered within a pre - servicing agreement with the Township. 2. Developer's Engineer is required to provide a detailed summary of the total construction costs for the specific works to be subject to the pre - servicing agreement that are included in Schedule "B" of the pre - servicing agreement once approved by the Township Engineering Consultant. 3. Township staff circulate request for pre - servicing to internal Township departments, Township engineering consultant; and required external agencies. 4. Township staff prepare a draft pre - servicing agreement for review by internal Township staff and engineering consultant, required agencies, and the developer. 5. Developer to provide signed pre - servicing agreements, letter of credit for 30% of internal pre - servicing works, and insurance certificate in favour of the Township. 6. Developer to obtain and provide to Township required approvals including: Engineering Drawings, ECA certificates (water, sewage, stormwater), agency sign off for pre - servicing (NVCA, LSRCA, MOE, MTO, County of Simcoe, all utilities-En bridge, Hydro One, Bell Canada, Rogers Cable). 7. Staff to prepare the necessary report and by -law to authorize the execution of the pre - servicing agreement once the required documents noted in 5 and 6 above are obtained and submitted to the Township. The developer has provided the follow to the Township: • Engineering Drawings approved by AECOM on April 13, 2015 as "Accepted for Construction" • Insurance certificate provided to Township with Township as additional insured 0 Clearance letters from Enbridge, Hydro One, Bell Canada, NVCA, Ministry of Culture, County of Simcoe • ECA approvals obtained from MOEE • Letter of Credit in the amount of $ 1,839,880.50 Development Services April 22, 2015 Report No. DS2015 -036 Page 2 of 6 Page 242 of 499 Signed pre- sdA&Vh a'9WAQt aA?QAPi§aAi Ro&o Al, RFOR &u&�VNOpm... Mayor and Clerk On this basis staff are now in a position to bring forward the by -law authorizing the execution of the pre - servicing agreement. The developer will then continue to work towards the fulfillment of all necessary items required to execute a full Subdivision Agreement and registration of the Plan later this year. Financial / Legal Implications / Risk Management: Securities for the pre - servicing works are required by the Township to reduce the risk to the Township for the completion of these works in the event the development does not proceed to subdivision registration. Pre - servicing agreement (Section 1) identifies that all risk for completing works prior to final subdivision approval are assumed by the developer. The Agreement also requires that a Certificate of Insurance confirming Comprehensive General Liability in the amount of $ 5 million dollars naming the Township as co- insured be submitted to the Township. Policies /Legislation: Planning Act Corporate Strategic Goals: Safe & Healthy Community — To ensure that Oro - Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles. Service Excellence — To provide a welcoming, courteous, and professional culture of service excellence on the part of Council and Township staff. Sustainability — To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. Consultations: Township staff AECOM Braestone Development Corporation CC Tatham and Associates Attachments: Attachment #1 — Location Map Attachment #2 — Subdivision Phasing Development Services April 22, 2015 Report No. DS2015 -036 Page 3 of 6 Page 243 of 499 Conclusion: On the basis of the approval of the engineering drawings, receipt of the required insurance certificate and letter of credit for 30% of the pre - servicing works, and receipt of the agency /utility clearances including MOE, it is staff's recommendation that that Council enter into a Pre - Searing Agreement with Braestone Development Corporation. Respectfully submitted: Andria Leigh, MCI , RPP Director, Development Services SMT Approval / Comments: C.A.O. Approval / Comments: Development Services April 22, 2015 Report No. DS2015 -036 Page 4 of 6 Page 244 of 499 PM... 10J) Report No. DS2015 -36, Andria Leigh, Director, Developm... Attachment #1 — Location Map Subjec Property 2979 Line 8 North 24 Bu alo S rin Drive) Development Services April 22, 2015 Report No. DS2015 -036 Page 5 of 6 Page 245 of 499 10J) Report No. DS2015 -36, Andria Leigh, Director, Developm... Attachment #2 — Draft Plan of Subdivision - Phase 1 a s Development Services Report No. DS2015 -036 o a� u '��• - - TTEN A w • April 22, 2015 Page 6 of 6 Page 246 of 499 10.g) Report No. CS2015 -09, Doug Irwin, Director, Corporate ... ,7ownship of Report .Proud Heritage, Exciting Future Report No. To: Prepared By: CS2015 -009 Council Curtis Shelswell, Chief Municipal Law Enforcement Officer Meeting Date: Subject: Motion # April 22, 2015 Draft Refreshment Stand By- law No. 2015 -063. Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended that: 1. That Report No. CS 2015 -009 be received and adopted. 2. And that the Clerk bring forward the Draft Refreshment Stand By -law No. 2015- 063, Being a By -Law to License and to Regulate Refreshment Stands, for Council's consideration. Background: The current Refreshment Vendor By -law was enacted in 2013 to broaden the definition of Refreshment Vendors and add classifications to the type of vendor being licensed (Chip Trucks, Catering Truck, Hot Dog Cart and Ice Cream Cart) within the Township of Oro - Medonte. The current By -Law however, only permits a Refreshment Vendor to obtain a license and operate in Commercial and Industrial Zones, as per the Comprehensive Zoning By -law No. 97 -95. In order to remove the limitations of where Refreshment Vendors can operate, the Draft By -Law further broadens the definition of a Refreshment Stand and permits Refreshment Stands to operate in zones other than the above noted, as well added two new classes to the definition, one to permit an Ice Cream truck to operate within the Township and to address all other Refreshment Stands that do not fall under the existing definition. This would both expand the ability for Refreshment Stands to operate and provide for a consistent approach, requiring all Refreshment Stands to license prior to operating within the Township, unless Council has granted an exemption for the event. Corporate Services April 22, 2015 Report No. CS2015 -009 Page 1 of 10 Page 247 of 499 10.g) Report No. CS2015 -09, Doug Irwin, Director, Corporate ... By -Law No 2013 -126 currently exempts all Refreshment Vendors operating in conjunction with the Oro World's Fair, or where the Refreshment Vendor is an accessory to a permitted use (Special Events) under the Zoning By -law. The Draft By- Law has removed this exemption, but added an exemption to the Licensing Fees for all non - profit and service organizations operating on behalf of organizations within the Township. All non - profit and service organizations would still be required to obtain a Licence and go through the required inspections prior to operating. As in the current By -Law, the current Draft Refreshment Stand By -Law has the required $5,000,000.00 insurance coverage; all Refreshment Stands shall be adequately equipped with the required safety equipment in the event of an emergency; and all equipment is maintained and inspected on an annual basis. As per the current and Draft Refreshment Stand By -law, the following agencies will be required to provide comments and /or conduct the necessary inspections: Health Unit; County of Simcoe (if applicable); Ministry of Transportation (if applicable); Transportation Services; Fire Department; Municipal Law Enforcement; and the Planning Department. Analysis: Staff researched the surrounding Municipalities to establish the fees for the Draft By- law. The following indicates the Municipality and the fees associated with their Refreshment By -law: Municipality Fee Annual Fee (Temporary) City of Barrie $200.00 City of Kawartha Lakes $325.00 $160.00 7 days) City of Orillia $754.00 (mobile truck) $526.00 (stationary units Town of Bradford West Gwillimbury $250.00 Town of Midland $250.00 Town of Penetan uishene $250.00 $100.00 Town of Wasa a Beach $500.00 Township of Clearview $500.00 (motorized) $250.00 (non- motorized Township of Essa $300.00 Township of Severn $250.00 (resident) $350.00 (non- resident Township of S rin water $300.00 $50.00 72 hours) Township of Tay $300.00 Township of Tiny $130.00 Corporate Services April 22, 2015 Report No. CS2015 -009 Page 2 of 10 Page 248 of 499 10.g) Report No. CS2015 -09, Doug Irwin, Director, Corporate ... In the current By -Law, all vendors wishing to operate are required to pay for a full year License Fee, regardless of the application date. The draft By -Law provides for Temporary Fee, meaning a Refreshment Stand can operate within the Township for seven (7) days consecutive. This may appeal to individuals who want to operate at a Special Event. The current fee is $375.00 per unit/per location. As part of the process there are Fire Department and Municipal Law inspections of the stand prior to issuing a Licence. Each inspection is valued at $75.00. The remaining cost of $225.00 covers the administration and on -going enforcement to ensure compliance throughout the Licensing period. Staff are recommending a slight increase in the fee for a Mobile Catering Truck and Mobile Ice Cream Truck, both classes are not restricted to one location, requiring a greater demand for enforcement to ensure all provision of the By -law are being adhered to. The following would be frequently accessed sections from the Draft Refreshment Stand By -law: 6.0 Class "A" — Chip Truck 6.1 The applicant shall provide the following at the time of application: 6.1.1 A letter of permission from the registered property owner where the Chip Truck is to be located when the operator is not the owner of the property. 6.1.2 A site plan drawing outlining the location of all roads, their names, all buildings and the proximity of such refreshment stand to the buildings and property lines. 6.1.3 Proof of insurance pursuant to section 5 of this By -law. 6.1.4 Approved copy of the inspection from the Health Unit. 6.1.5 Written approval from the Ministry of Transportation (if applicable). 6.1.6 Written approval from the County of Simcoe (if applicable). 6.2 The applicant/licensee shall ensure that the Chip Truck displays in contrasting colour and in clearly visible letters, on at least one side, the operating name of the business as it appears on their refreshment stand application. 6.3 Every applicant/licensee shall at their own expense, whenever required to so by the Licensing Officer, make available such Chip Truck to any person designated to enforce the provisions of this By -law. 6.4 Every owner shall take out a separate licence for each Chip Truck that is being operated within the Township's boundaries. Corporate Services April 22, 2015 Report No. CS2015 -009 Page 3 of 10 Page 249 of 499 6.5 Every owner sl1Q"t sKrP�� egRr PRHQ;oi ip j@ q ., - gyrate ... being operated from within the Township's boundaries. 6.6 The licensee shall be permitted to operate a Chip Truck on lands which are contained within an Industrial, Commercial or Private Recreational Zone and a Camping Establishment in accordance with the Township's Comprehensive Zoning By -law where such use is accessory and subordinate to the permitted use of the subject lands. 7.0 Class "B "- Mobile Catering Truck 7.1 The applicant shall provide the following at the time of application: 7.1.1 A valid driver's licence, such licence shall remain valid at all times during the operation of the Mobile Catering Truck. 7.1.2 A valid and current Ministry of Transportation motor vehicle permit in the applicant's name. 7.1.2.1 If the vehicle is leased, the applicant shall provide a copy of the lease agreement. 7.1.3 A valid and current annual inspection certificate issued pursuant to the Highway Traffic Act. 7.1.4 Proof of automobile liability insurance in an amount not less than five ($5,000,000.00) dollars for each licensed motor vehicle owned or leased by the applicant. 7.1.5 Proof of insurance pursuant to section 5 of this By -law. 7.1.6 Approved copy of the inspection from the Health Unit. 7.1.7 Written approval from the Ministry of Transportation (if applicable). 7.1.8 Written approval from the County of Simcoe (if applicable). 7.2 The applicant /licensee shall ensure that every Mobile Catering Truck displays in contrasting colour and in clearly visible letters, on both side panels, the operating name of the business as it appears on their refreshment stand application. 7.3 Every owner shall take out a separate licence for each Mobile Catering Truck being operated within the Township's Boundaries. 7.3.1 If the owner licenses more than one Mobile Catering Truck, a number must be attached to each truck for identification. The number must be different on each truck. Corporate Services April 22, 2015 Report No. CS2015 -009 Page 4 of 10 Page 250 of 499 7.4 Every applicanN448@901 A1 hPA W�&9,V66WAD,rRCgqWfo 96069orate ... the Licensing Officer, bring such Mobile Catering Truck to any person designated to enforce the provisions of this By -law. 7.5 Every Mobile Catering Truck shall ensure that all other Township By -laws are adhered to during operation. 7.6 The licensee shall be permitted to operate a Mobile Catering Truck on Commercial and Industrial Zones as per the Township's Comprehensive Zoning By -law. 8.0 Class "C" — Hot Dog Cart 8.1 The applicant shall provide the following at the time of application: 8.1.1 A letter of permission from the registered property owner where the Hot Dog Cart is to be located when the operator is not the owner of the property. 8.1.2 A site plan drawing outlining the location of all roads, their names, all buildings and the proximity of such refreshment stand to the buildings and property lines. 8.1.3 Proof of insurance pursuant to section 5 of this By -law. 8.1.4 Approved copy of the inspection from the Health Unit. 8.1.5 Written approval from the Ministry of Transportation (if applicable). 8.1.6 Written approval from the County of Simcoe (if applicable). 8.2 Every applicant /licensee shall at their own expense, whenever required to so by the Licensing Officer, bring or make available such Hot Dog Cart to any person designated to enforce the provisions of this By -law. 8.3 The applicant /licensee shall ensure that the Hot Dog Cart displays in contrasting colour and in clearly visible letters, on at least one side or on a sign, the operating name of the business as it appears on their refreshment stand application. 8.4 Every owner shall take out a separate licence for each Hot Dog Cart that is being operated within the Township's boundaries. 8.5 Every owner shall take out a separate licence for each Hot Dog Cart location that is being operated from within the Township's boundaries. Corporate Services April 22, 2015 Report No. CS2015 -009 Page 5 of 10 Page 251 of 499 8.6 The licensee sAQII"$ @KlfLeNVo §-09, CQgLt%WW lA9ev6+ % CRrporate ... contained within an Industrial, Commercial or Private Recreational Zone and a Camping Establishment in accordance with the Township's Comprehensive Zoning By -law where such use is accessory and subordinate to the permitted use of the subject lands. 9.0 Class "D" — Ice Cream Cart 9.1 The applicant shall provide the following at the time of application: 9.1.1 A letter of permission from the registered property owner where the Ice Cream Cart is to be located when the operator is not the owner of the property. 9.1.2 A site plan drawing outlining the location of all roads, their names, all buildings and the proximity of such refreshment stand to the buildings and property lines. 9.1.3 Proof of insurance as per section 5 of this By -law. 9.1.4 Approved copy of the inspection from the Health Unit. 9.1.5 Written approval from the Ministry of Transportation (if applicable). 9.1.6 Written approval from the County of Simcoe (if applicable). 9.2 Every applicant /licensee shall at their own expense, whenever required to so by the Licensing Officer, bring or make available such Ice Cream Cart to any person designated to enforce the provisions of this By -law. 9.3 The applicant/licensee shall ensure that the Ice Cream Cart displays in contrasting colour and in clearly visible letters, on at least one side or on a sign, the operating name of the business as it appears on their refreshment stand application. 9.4 Every owner shall take out a separate licence for each Ice Cream Cart that is being operated within the Township's Boundaries, 9.5 Every owner shall take out a separate licence for each Ice Cream Cart location that is being operated from within the Township's boundaries. 9.6 The licensee shall be permitted to operate an Ice Cream Cart on lands which are contained within an Industrial, Commercial or Private Recreational Zone and a Camping Establishment in accordance with the Township's Comprehensive Zoning By -law where such use is accessory and subordinate to the permitted use of the subject lands. Corporate Services April 22, 2015 Report No. CS2015 -009 Page 6 of 10 Page 252 of 499 10.0 Class "E "- M01AjgjcLit9&SuW2015 -09, Doug Irwin, Director, Corporate ... 10.1 The applicant shall provide the following at the time of application: 10.1.1 A valid driver's licence, such licence shall remain valid at all times during the operation of the Mobile Ice Cream Truck. 10.1.2 A valid and current Ministry of Transportation motor vehicle permit in the applicant's name. 10.1.2.1 If the vehicle is leased, the applicant shall provide a copy of the lease agreement. 10.1.3 A valid and current annual inspection certificate issued pursuant to the Highway Traffic Act. 10.1.4 Proof of automobile liability insurance in an amount not less than five ($5,000,000.00) dollars for each licensed motor vehicle owned or leased by the applicant. 10.1.5 Proof of insurance pursuant to section 5 of this By -law. 10.1.6 Approved copy of the inspection from the Health Unit. 10.1.7 Written approval from the Ministry of Transportation (if applicable). 10.1.8 Written approval from the County of Simcoe (if applicable). 10.2 The applicant/licensee shall ensure that every Mobile Ice Cream Truck displays in contrasting colour and in clearly visible letters, on both side panels, the operating name of the business as it appears on their refreshment stand application. 10.3 Every owner shall take out a separate licence for each Mobile Ice Cream Truck being operated within the Township's boundaries. 10.3.1 If the owner licenses more than one Mobile Ice Cream Truck, a number must be attached to each truck for identification. The number must be different on each truck. 10.4 Every applicant /Licensee shall at their own expense, whenever required to so by the Licensing Officer, bring such Mobile Ice Cream Truck to any person designated to enforce the provisions of this By -law. 10.5 Every Mobile Ice Cream Truck shall ensure that all other Township By -laws are adhered to during operation. 10.6 The licensee is permitted to operate a mobile ice cream truck in Commercial and Industrial and Residential Zones as per the Township's Comprehensive Zoning By -law. Corporate Services April 22, 2015 Report No. CS2015 -009 Page 7 of 10 Page 253 of 499 11.0 Class "V- OtA&r.jt�@ &n015 -09, Doug Irwin, Director, Corporate ... 11.1 The applicant shall provide the following at the time of application: 11.1.1 A letter of permission from the registered property owner where the refreshment stand is to be located when the operator is not the owner of the property. 11. 1.2 A site plan drawing outlining the location of all roads, their names, all buildings and the proximity of such refreshment stand to the buildings and property lines. 11. 1.3 Proof of insurance pursuant to section 5 of this By -law. 11.1.4 Any additional information deemed by the Licencing Officer to be applicable based on the provisions of this By -law that relates to the refreshment stand. 11.1.5 Approved copy of the inspection from the Health Unit. 11.1.6 Written approval from the Ministry of Transportation (if applicable). 11. 1.7 Written approval from the County of Simcoe (if applicable). 11.2 Every applicant /licensee shall at their own expense, whenever required to so by the Licensing Officer, make such refreshment stand available to any person designated to enforce the provisions of this By -law. 11.3 The applicant/ licensee shall ensure that the refreshment stand displays in contrasting colour and in clearly visible letters, on at least one side or on a sign, the operating name of the business as it appears on their refreshment stand application. 11.4 Every owner shall take out a separate licence for each refreshment stand that is being operated within the Township's Boundaries. 11.5 Every owner shall take out a separate licence for each refreshment stand location that is being operated from within the Township's boundaries. 11.6 The licensee shall be permitted to operate a refreshment stand on lands which are contained within an Industrial, Commercial or Private Recreational Zone and a Camping Establishment in accordance with the Township's Comprehensive Zoning By -law where such use is accessory and subordinate to the permitted use of the subject lands. 13.0 Temporary Licence 13.1 The Licensing Officer may issue a temporary licence to a refreshment stand for a single event which does not last more than seven (7) consecutive days during the calendar year if all conditions of this By -law are met. Corporate Services April 22, 2015 Report No. CS2015 -009 Page 8 of 10 Page 254 of 499 15.0 Exemptions 10.g) Report No. CS2015 -09, Doug Irwin, Director, Corporate ... 15.1 Notwithstanding the provisions of this By -law, non - profit and service organizations operating on behalf of agencies /organizations within the Township shall be exempt from the licensing fees as set out in Schedule "A" and "B" of this By -law. 15.2 Notwithstanding provisions of this By -law, no person shall be required to obtain a license to operate or maintain a refreshment stand for any event which Council has provided an exemption to the requirements of this By -law, by resolution of Council prior to the event. Schedule "B" — By -law No. 2015 -063 Temporary Licence Fees Class Licence Fee Class "A" - Chip Trucks $200.00 per unit Class "C" - Hot Dog Cart $200.00 per cart Class "D" - Ice Cream Cart $200.00 per cart Class "F" - Other Refreshment Stands $200.00 per unit Licence Fee includes initial inspection fees for both Municipal Law Enforcement Division and the Fire Department. ** Re- inspections fee of $75.00 (if required), for both Municipal Law Enforcement Division and the Fire Department, will be payable in addition the above fees. * *All approved Temporary Refreshment Stands Licences are only valid for the dates identified on the Licence, to a maximum of 7 consecutive days. ** In the event of return and /or surrender or revocation of a Licence issued pursuant to this By -law, no part of the Licence Fee will be refunded. Please note that Schedule "B" does not provide a temporary licence for both Mobile units. Financial / Legal Implications / Risk Management: Policies /Legislation: • Municipal Act, 2001, S.O. c.25, as amended. Corporate Services April 22, 2015 Report No. CS2015 -009 Page 9 of 10 Page 255 of 499 Corporate Strategic Quality of Life • Review by -laws that affect the health and viability of local businesses Safe & Healthy Community • Promoting a safe and secure environment Service Excellence • Review corporate by -law enforcement procedures • Delivery of services and identifying requirements for improvement Financial Stewardship • Review revenue generation and cost recovery options for each department • Find savings and efficiencies in outsourced professional services Consultations: • Director of Corporate Services /Clerk • Coordinator, Corporate Services Attachments: • Draft By -law No. 2015 -063, being a By -law to License and to Regulate Refreshment Stands. (Refreshment Stands By -law) Conclusion: It is recommended that the Draft Refreshment Stand By -law No. 2015 -063, Being a By- law to License and to Regulate Refreshment Stands and to Repeal By -law No. 2013- 126 - (Refreshment Vendor By -law) be brought forward for Council's consideration. Respectfully submitted: Curtis Shelswell Chief Municipal Law Enforcement Officer SMT Approval / Comments: Corporate Services Report No. CS2015 -009 C.A.O. Approval / Comments: April 22, 2015 Page 10 of 10 Page 256 of 499 11.a) Mayor H.S. Hughes, re OrilliaE—=s& area PHYSICIAN RECRUITMENT & RETENTION oriliia - oro- medonte • rama - ramara • severn December 1, 2014 Mayor Hughes 8s Members of Council Township of Oro - Medonte 148 Line 7 South Oro - Medonte, Ontario LOL 2EO Your Worship and Members of Council: 2015 Budget Allocations for Ori... Thank you for the support the Township of Oro - Medonte has provided to the Orillia &, Area Physician Recruitment & Retention Committee (OAPRRC) . Attached you will find the 2014 year -end forecast along with the 2015 proposed draft budget for the Orillia & Area Physician Recruitment & Retention Committee. In late July you received our mid -year activity and financial performance report. Planning for the next 3 years has been a key focus year as we updated the 2010 physician human resources plan. The methodology used to update the plan involved the distribution of surveys to all physicians, department chiefs and program representatives. This allowed us to project future recruitment needs which includes the sum of current unmet need (vacancies), anticipated retirements, and clinical service changes. Physician population ratios were obtained and compared to HealthForce Ontario recommendations. Known and potential retirements are included in the calculation. Local physician demographics show that 19% of family physicians and 23% of specialists are over age 60. Therefore it will be necessary for recruitment efforts to be on- going. We initiated a pro- active approach to assist our seasoned doctors as they prepare for retirement. We have been meeting with them to determine timelines and to identify a suitable recruitment candidate to join their office practice. This approach is beneficial for the patients, the retiring doctor and the new doctor as he or she can work along side a seasoned doctor for a period of time before taking over the practice. This also allows time for patients to become acquainted with the new doctor. Two matches have been made in the past year. Retention activities remain a key component of our efforts. We are pleased to report that all recruited family physicians remain in our community. tel: 705-325-22010858 e: pathor @osmh.on.ca - 170 Colborne Street West, Orillia, Ontario L3V 2Z3 Page 257 of 499 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... Our fundraising sub - committee undertook a very successful inaugural event. `Seducing Dr. Seuss' was held in an effort to augment the contributions of our municipal funders. We are pleased to report net proceeds of approximately $15,000.00. The collaborative effort of our communities, the hospital and our municipal partners played a critical role in our achievements. We ask for continued Council representation on OAPRRC and your generosity in 2015 with a commitment of $10,000.00. At your convenience, we request the opportunity to present a deputation to Oro - Medonte Council. If you have any questions, please do not hesitate to contact me. Yours truly, Matt Miller, Chair MC /p Attachments Page 258 of 499 (D <D CD C) C) 6n C� C� Ci C� kq IQ LO <D N In N N Cp M N N M V) N W; H;: — (03, 61) 64 to V) V) 69 V EH t/3 fi7 C� IV 40 0 U) CO 60 N I6-1 �b 0 Z z 0 (D C) 0 6% 0 0 C� Cq (Al 0 0 to 69� Cl) '*:L M z�; m — to�, LO Q�, CO t,� (D 6R V� Lf� C C: C, CL LO d: twt m 0 Im CY) " r (4-)-M m C: LL '0 d)L C: 0 z C: CO O m 1� C� 0 0 0 W: 2, to my L m ro LO m 40 LO w 0 4m 44 to w Uj ]�. OL. c: -,0 C> 0 C: 0 E (f) E w ate + N m 5 m CD CD LO 6% C) In I-- v> CO CO Iq 'j C c Q W T -E fl- — (0 69 LO CO — 69 If) 2 69 ID 1* Ci ifJ 0 C) Cl) SID > CL —.z LU Cc: < < P� In Lo CL .0 E r- o Z) Cn U) 8 S LL LL 1� 0. 0-- 0 0 14 v3 Cli .0 bq to 69 fir� 10 6, z (D C) 0 0 m 0 C V� Lf� C C: C, CL LO d: twt m 0 Im CY) " r (4-)-M m C: LL '0 d)L C: 0 z C: CO CL ID cc) 0 m 0 W: L in (OL) (L) a C: 0 CX OL. ]�. 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Hughes, re: 2015 Budget Allocations for Ori... R mL- ri .r Page 270 of 499 71'1 w ca -_ � w a[ c • '� Q o u m r � a >> is to •— 4— O N Q +� >, U CO } E O E E E O m C O O U O N >, O C }, 0 N " Cn C O :3 N a) -20 _ Q. O_ (� �•> (D 4-0 ry ` U - N N O C C: -0 E =3 -0 O C: .— �O�},� 4- -t! C: N a) OU L- Cn Cn (m C N C: � Cn > j M C:) .� O 0'0 Cn O 0 Cn a) 0 R mL- ri .r Page 270 of 499 71'1 w ca -_ � w a[ c • '� Q o u m r � a 0) O C— U) n ' U Q U CY) U) =3 M O C6 � E O E O � U C O O O C: 0 •- .0 c- C: O O .- O > a) O > O 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... C6 �U C6 N O U N O O 5-t C6 O 11-1 R mL- ri r Page 271 of 499 M_ 13j�r �W .pjj w y C\.I � w a[ c • '� Q o u m O � r � a 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... 1�00 kao W4 0 5 tz S� R mL- ri Page 272 of 499 PAY ` 4 tCf z 0 � � r � W w � C r L � w a[ c • '� Q o u m O � r � a H Z W � V -R W � L � U w Cc (V z 9 � 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... L Ja a) O O L O 4- O F- LO 0 N ti c� _ N d _ d m _ d N i a. LL U LL a LL U D t V i 0 L. c� O U _ m v m _ La .0 .y t a. _ O a. i d _ m m Page 273 of 499 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... e f I Page 274 of 499 � •tn t 0 a N = •� 0 V *5 a i �IMMOOM LM D LL o � � Lm a 0 V = a ea ea LM _.��,a mw 0 •� • Lm CL •— 0 ca am MOMMOM >+ .ca L 0 �..� 0 Q ._ ANNA Q 0 0 LL (j) O O N W) N N � M Cfl O O O O e f I Page 274 of 499 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... Page 275 of 499 ca 0 ,ca .i Q .i = .� O m = 0 N :� Q ca 'Cm o CL Q3 _ ._ m o Q CO V 'i N O m 0 � V♦ � ♦- .� N O a — z 'V. 'E N U t CO Z a m to 0 0 0 Page 275 of 499 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... Page 276 of 499 N CD U •— N 7 O li N 'V m •U ILL � N N 0 N ILL m LL m > C /� li O � m > 0) m Cn a) LL O c) C)) O m r) J .� 0 0 r) O O O O Page 276 of 499 U E m U 0 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... T O 70 m m F— CU W 0 .E 0 ILL F- O N N •U 0 N E m LL CO O C N (D Q O U a� U H LPL N L H �m V ) W E ��a) / I..L 1101 N L O N N U C m U � U L N > > w � � �- y� 0) (D +� Q N N � i O m N (6 > •U � 0) L � D_ •U U N U L� Q-0 -0 N U U O Q N 1-- U m m�5 N (6 (D cA U (D •- cu T >S m m U u U L M a CO a) 0 Q N N c N M O E ( LL 2 W O 4-- O O O O Q 032 O Page 277 of 499 Page 277 of 499 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... Page 278 of 499 �O .. >1 2!, LO O E M CU CU � o C: ca 'U � L N U U (a O O O Q� (a (a (a Z +� � N }i Z a± 0 a± = O > CU Z += Z • - CU U- Cn C: CU � C _ Cn C: U (a E N N C ■� G1 O O ca N O p ca M S C Nq: N N TOM O 0 CU U � O 0 � U 0 L CU 0 N L'in N L'v� Lm N Q� M Q� Q N Q Q Q� CU O O N N O O Page 278 of 499 f+ N i i LL I 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... i V O �r O � OO V O 1Z � O LO � O � � � O O c� c� Q i c� �0 CO O a O Q) 0 Q) O OO O O U) L O O Page 279 of 499 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... z W m2 Lm <u U.j ,O CL "r � O O try 0 Page 280 of 499 w w 11.a) Mayor H. z m w soW • R p • Q b ■ 4 W H 0 cu 2 W 1 w "Yj 0 ■ J J W4 Q d' f In , 11, . -:m r '}r Y It r •.��. ag�2 � O'x ! tions for Ori... L u i F19- U C6 O 4—j N .E ca bn L u 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... buo U Q Q E O 4-0 L O i U 3 L 4A C a� O o }' +N-' N � N i � O O Ln O Q Q ro i Q }' U O O 0 O VU f c6 w 4J +N + > Q z v O0 > O ro (n w p F N (� .L •� i iA co cn E N F O a) O 4-j 4-J c= U S N - N j 0 O U a i 4-, ro� " � p w O Q Qj Y O J F= 2 ro N u i fe Q i p o O Q f6 Q � f6 f6 i +, J a-+ � fa U i .� -C 0 O C _ U U Q — � Q •� O O a--+ cn O U O c6 N UQ O O pp 0 O ro +�-+ � � }' co i (A L O U L a--+ V) 11.a) Mayor H.S. Hughes, re: 2015 i C O U m J H O .i m C 6 s C C C t C S S c c Z C i Z i c c C c i C S get Jjlocations for Ori... s= O 3 4' is N JJ ra J CsA _ L J O U O 3 — i= Ca 3 4� 3 � O 2 U 3 V 3 N J ca C2 U aJ ?_ E aJ s= aJ aJ a, ro U U aJ Z3 O s= O co N ca Cw 0 ro c O ro Z3 i= ro ro �U t= O Q V O cts aJ sz O aJ LO 0 O Ln N cp CsA aJ L cis O E cis t 0 b!J E O c a, i1 Z3 i= ro 0- O aJ aJ Z3 s= W E L N O U � aJ •- N � U_ i= f t= Q- W c U aJ 4� O N ° N tZ > x U `~ O s= 4� U t= L aJ O U E L c6 2 •+, � cis '� i tD O aJ U Z3 ± t= cn Q cts cn t= N U U C > aJ U cis O Ul aJ a N L . +J aJ ' O 4-J ' a, O 4- E O B L E ° `° � +- w L � �� x cC O c E ca ca > E w s SL O O -0 aJ •—, cn p o 0 .� a ca ° ° 4- N O 'vn aJ N z3 c� O 4 � N a U Q a, sz a, O E s= L s= :Z .s= > cis v> n > O n a bz o v + C � � Q 0° N O O E +, ro U ra aJ ro O 4J 4J N E a aJ c�} O 0 E s= 0 - U Z3 ro .— N N 'L O c6 0 Q � p tZ H O N O v 0 v cp � t= +� cts Y L cts cn cis ~ O O cts L aJ � O bA O C O 0 0 v i C O U m J H O .i m C 6 s C C C t C S S c c Z C i Z i c c C c i C S get Jjlocations for Ori... s= O 3 4' is N JJ ra J CsA _ L J O U O 3 — i= Ca 3 4� 3 � O 2 U 3 V 3 N J ca C2 U aJ ?_ E aJ s= aJ aJ a, ro U U aJ Z3 O s= O co N ca Cw 0 ro c O ro Z3 i= ro ro �U t= O Q V O cts aJ sz O aJ LO 0 O Ln N cp CsA aJ L cis O E cis t 0 b!J E O c a, i1 Z3 i= ro 0- O aJ aJ Z3 `.J O I..L O 4—j N C6 bz L u 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... � a � f� 2 co taA a-J Q Q - Q Ln N N > c6 Q on aJ tab > v - Q v O � ro Ln . O taA > O N > C U+ 4J co Q >, O U� Ln v� U i 0) v v c� O 3 t= p J O N i 4-1 ro J i vi U N U Z N ro Z . O 4-J m y O .Q c6 v •tab 0 CU a-J N Q N ateJ 0 Q M > O-0 W O o E o a n 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... o CO O co N N i O co � U cn N � U Z cn i 11.a)layor H.S. Hughes, re: 2015 Budget Allocations for Ori... E U CD c� "= Ln E � 9 E v n 4 D CD L C CD Qj La [a C O Ca m v E U o CO Q ,;� v L Ln Q � C Q] C U CL to E w �.. 7 L L8 ° Z E m C ° s as CD CA ° E E n, o E s (D - cD z3 ca SL b N LO Ln L d L c q} (D •C] v i j ® � C G] C C E a E c CL CL CY7 to rrs 7E ca E CO n, C%j CD ° m � t t- CU 0 CD as C3 a .� C o o cn q3 C = L c p _ > ra v > L° w Li a z O E 0 0 r i ON a LL. 0 a cc 0 CIO 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori 0 a) -E 0 Q C2 < 0 a) C, F-; ZI o CMIL > 0 D 0 0 U E E _0 a, 0 D F- 0 0 0 0 CL m CL 0- @ In u rq O :E 3: :E !E 3 U am F- CU o CL c c CU L1 > C >- 0 :0 OOM 'Z D CLa) UF-UF-F-CO'I^OtnU 0 U QJ 0 . In 0 F- O C 0 U U. o (UU FEZ a � U CIA w -1 -0 a) 0- bD 0 Z CIA O -E a) Oj U bD U U 0 W 0 U QJ 0 . In 0 F- a) E 'Ir 4,f 4t� U O bD a) L XO 0 D 0 CL 2 0 O CL, O C 0 U6 U. o FEZ a � a) E 'Ir 4,f 4t� U O bD a) L XO 0 D 0 CL 2 0 O CL, 41 11.a) Mayor H.S. Hughes., re: 2015 Budget 06 (D o CL 401 m (1) C CL O � It* Lm o � N 16 S- �J OWN ,� PaI g of , Z ons for Ori... 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... n t 3 M C Q s i C i fC CL L. 0 0 0 O 0 M c 0 a 0 U J O w �a C 0 0 M 0 0 00 0 0 ri i N Ln N ^ N a 00 00 00 0 0 O 0 00 0 0 0 3 O Ln 0^0 M O 1.A N v Ln 0 01 Q N � N O .—I CO M 0 N r-I r-I r-I N -t4 t/} V1. i/} 0 0 O 0 O O 0 0 O _ C6 0 0° Ln 0 0 0 ° Ln u Ln O M O M 4J N O d Q N r-I N 00 r1 l0 M 111 CO Ln N Url N r� N .... T i ^V W W LLI N m N O o y Z LLI CO L1 Z i i W •0 W m a 0 l to � 06 �n S �r- I O y _j m -j Z N = M i ~O m-0 O W C7 H 2 Q H Z n t 3 M C Q s i C i fC CL L. 0 0 0 O 0 M c 0 a 0 U J O 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... oe w uu 0 a i Lw r z O O W 2 6 w 0 • I J Rt O N RIC C 41 L G Page N > co O L Co O N v O -1-j N O U fo LU • L N O Q x W co v co U O N C\ G W N O LU O N U O v N O i 4--+ U O i d O a I Q Co O Q H • 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... N > W N co N LL O i O Q Q • a,o U U O i i co a- 0 v L N O Q x W co O .N co U • N v O co N i N Q Q) U i v I N a� > i N \ U i Co v N O • N fo v co G co O O E O a • O hA co m N .Q U v O O 00 c-I i v N v W O N O U v U fo LU N v 4-J O Q Q O > Co i Q O O U 4- O O co a--+ O U v Q O v > U O a O N Co v N v O N U L O U \ N i Co N N Q O N >O N O N Co a� N O U H s for Ori... 4 11.a) Mayor H.S. Hughes., re: 2015 Budget 06 m C O to 4� O� i Ln M TMI 2 O N 16 S- at- ,T �J ,� PaI g of , Z ons for Ori... 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... O hA N N Q) C: a--+ O a--+ N Q) Q) � O Q c/7 E QJ � 0 Q NU � a--+ U N U N ++ ++ L Y LA c6 p Q) Q) Q ro 2 4-1 0 �_ Q O Lu Q w Ln CO O LU � O N U LO N CL N O � x UA �_ U U N E L Q) > � N U C w O _0 N m Q E Q +-+ N N Q �_ � N LO c6 U J O O Q) _ N U c6 Q � 4—j O O O > Ln ~ O E 0 0 O c�i� (B Q _ _O E LU O 0 N U 5 O Q Q O >_ +-+ O 1 - U O 0 U N m ^O n ^^0 1 u I r-I O N 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... je 00 °o °o OO °o °o 0 O 0 O � O N m 0 M O Ln O O +, � Ln bbD M 00 -::1- lD 00 O Ln rl N N CO in ifs V)- in in N .m N.I Q W f6 s cn cn O i i W 0� za 0 a i fa W .O N.I CL aA S Co _ N Z � i Q < H c O cc� O LLI LL. G (- G Q Z je L N Co N L CL W O Q W C6 C) E O E U r. 00 N -i CD CD CD CD 0 CD 11.a), MgyW IA.S, Hughes, re: 2015 BuVelEA oc pions for Ori... 0 0 0 0 0 a v � a o a - a a 4--j a, 0 0 0 0 0 °° 00 0 0 0 ° °� �v J V 0 ° O►l O O v J v 0 0 0 0 0 0 0 0 0 0 E ! rz. L2 du o � a a •� � ir s O 4j v U X041, 04 z � QJ 0 0 0 0 0 0 0 0 0 0 0 o O O ,V Q a v 4-1 U) 11.a) Mayor Fes. Hug et Allocations for Ori... CO LO r ++ � � O L s V � � o ca o � cn Lm 0 o O >= m `O L o� o� � N t: I Fm 4) V) r 0 Lm m = E L hes, re: 2015 Budg o � ca O z a O V con o 4 AL STVAIIS3 J - = P=�=� 0 (=) C a� 0 � ��au {:�sit SU011LIPOWUT033� suosTas O o pm�4 G� O� Quo- con CD 0 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... 4011 t U) O O LU U) • I NII 0 0 �T.J C: L i� Ono P, Page 299 of 499 w D Z) CJ c1c O H Ln W O U O • U J O W 0 O C) w D m 0 0 00 • W W O V) a oc O H in w n z J O U LU • z O a- D O U • Page 300 of 499 V) O O Q U O J • w cn Q > 0 w Q z J O U LU • z O a- D O U • Page 300 of 499 V) O O Q U O J • CA> e%6 ughes, 0�171 m +J LM m CL • E m 0 m 0. O V .j 0 +J =5 0 0 LM i 0 +J 0 *%0 O LA yZ 9 E)t Allocations for Ori ,14� 71 3 a� a� tw m CL (1) +J O O 010 M .1d 0 0 m LL 0 LM V LA M R:T O'�, Page 301 A499 0 a 6�1'4 all a >\ %-- - E r_ ..s 4— ro ro 0 w 703 G) 4 A N ig A CPZ CE wu CD > 0 z >LA > QJ 0 F M J C) LL, 4— r4 0 0 0 u O ry) ro L Lj L-j (a) tA 0 w C)- u 003 4-1 = > Cfl 0 0 V-1 o X - cc A 0 ig A CE CD c::) 00 JN i7l A CP r-4 CL, lrJ 161c 12 cu 13 S2 t 1 0 is I -\" a 0. f� |4 .0 ]]a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori -D G �} V� U Ln Ln C'4 U C'4 _Ile 0 0 U (D LL. r'4 V� 0 46 0 0 U Q-- 2 0 -r 0- 4� cL 3: E c U *— 0 —j 3: 0 U 0 0 (L) 0 4- 0 Ln m Lr� 32 \} {} V) 4- V) .In > bJD (D Q- (D 0 b.0 CL Ln Ln 00 'j V� Izt ® 0 + LZ LL) 0 (n c " 4- Ln 0 V 0 � U 00 CY) 0 0 4� r4 Ln 41 0 CL Z 0 M E U U- U C4 0 —j LU z 0 z z ww 10 LU a 1 m m . 114 t Ell4 40 Page 30 of 499 e ��\ � (� � � 0 LL (A 4�J � � � � Hj � � e� 4mJ (A a) LL ]]a) Mayor H.S. Hughes, re: 2015 Budget Allocations for O±. Page 304 R 499 � � m 2 0 / ~ 6 ƒ — j2L: E = C) § \ a 0 ■ @ . CO 'am O J | 0 ® k \ En \ } w 0 7 ± \ 2 / [ ! CDI C'� CD LL CL 0 ( \ C) 0 \ ® LO 2 ' q 0� �) 0 'n \ S U m ' � > 4) g � 2 0 2± .E 0 7� / LU 7 + + +ƒ o A LU . a � . . 9 q ? q ; 2 Page 304 R 499 I i.S. Hughes, re: t Allocations for Ori.Q v N e�U�t•y i N € • g• §r d as y V a 0;6 rr 1.` iv a c � to CID m� C �: a �7 a :lift LU -0� °° tea Qp L� L / I i.S. Hughes, re: t Allocations for Ori.Q Cm .y v i e�U�t•y i C � as yr € • g• §r d as y V a is v � rr 1.` iv a c � e Q m� r 8m Cm .y q� E € �v Yd � c a� rr 1.` e o ' cc a :lift Qp L� I! C) OF V 0 3 r nL W n� C U W W CU 3 U J 0 a� U L (A N •U i N 'ZA- L E N •� �> O -W O + 00 0r0 M Ln 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... 0 m �o o E o a 'o 0 W 4—j 0 4—j 0 E 0 AW C O U i J U/ O �i u C d CO) C O U 7 d 7 T) 0 n 0 T CL T L (6 J Q U o W J c6 O .N a J W E ti O Q N (6 (6 Ca U w g CO Qw CO Y Q C')w ZZ Z LU w CO w U Z W_ w a_ x w Page 306 of 499 o- T m N O T N m C O ir O amm 11.a) Mayc a _ 5 L L L N T OI p1 Q� F CO C C C 3 O w CN C] r i ir H.S. Hughes, re: 2015 Budget Allocations for Ori... 1 i ❑■■❑❑ o ❑■■ ❑0 ❑❑■■ N N L t U L Ca N N V / O I WE O O MO Ca Q w V / X O O ca m N U L V l O 6 V/ E E ca W Ile O w O Ln O N DC W �U ca Q O N U J m 9 S N> o U r LL N W U 0 O m— -, -�-�-� ■�- -�- N N Q O O i 3 O N V--1 Page 307 of 499 en N C •- 0 i 0 0 3: E 2 0 F- O-m c/i 4�J 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori Ui 0 U 0 :3 0 0 CL) 0 'D F— 0 CL C E ■ r (D U U 7= CO a I-1 krij 41 fill I . i Page 308 of 499 LL 0 Z 0 0 0 N En W < CL "0 �5 I � 2- 0 2) :3 0 ' Q L) (j) Q-5 U) 0L CL 0 0 - 0 — 0 4) L- 0 C n 0 0 0 x LLI E ■ r (D U U 7= CO a I-1 krij 41 fill I . i Page 308 of 499 a� H 0 r1 fu a� en c� c on HL@h �c � c u 1 a 31 :992 e r 0 • TmY x z m G IR LU Z Lu W Alw ,w F 0 v L Ln Ln v N � M M •V co O 3 N a-J U N � .� L � amm' J m N N a--+ N O 4-J O +m' �--+ O O N > i O Q J 0 N N 0 O 0 x0 °' 0 W W 4--1 O .� N 31 :992 e r 0 • TmY x z m G IR LU Z Lu W Alw ,w F 0 v L Ln Ln v N � M M •V co O 3 601 s' LEh rem alp pr alp si � M N U z Q� U L- M O E L 0 Q� I V O CL W 0 • • IL 0 II ft :� � •r•iwmrty a rs 9i r �IIrM�R 9N�' tP�� ri. rg ! .,Z € m® �VlS .� m I Alo, 9 PIN au d u Z V _5z �a U O N N C6 U •N 0 E cr Q Q N f6 O � on L N � � •� N ,bn N on •N v i ca t11p .� °o O N 4--J O E aN--+ L a-J O L N � U � Q O CO Fz- 0 • • IL 0 II ft :� � •r•iwmrty a rs 9i r �IIrM�R 9N�' tP�� ri. rg ! .,Z € m® �VlS .� m I Alo, 9 PIN au d u Z V _5z �a r�- 0 F- ri� _0 c =3 LL CL S. Hughes, re: 2015 Budget AIIQ6ations for Ori ro cn < 4-J E t1c o -0 Cl aE (mo U N Ln r�- 0 F- ri� _0 c =3 LL CL S. Hughes, re: 2015 Budget AIIQ6ations for Ori • • M" Page 31 ■ —a os pe ro < E -0 o -E r .'�' fA N Ln Ln Lao -C� = CO Mr- 6) 7 > O m .1 oc IU 9 w. '_0 n cn 0 =3 0 • • M" Page 31 ■ —a os pe ro < E -0 Ln > Ln LU w. n 0 =3 0 FE N O Ln E Ln 4-j =3 Ln 0 Ln V > Ln =3 0 4-1 0 4-j E =3 L-n E 0 • • M" Page 31 ■ —a os pe 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... Qj M •waft V •r � H 0� 4-a v O O i � � O � O cn J W C L m E C U U bA OC � , w Y � , w � v ' A 3 W O CL 41 'A bA *' m E O. •� C N O O z= O� __ J O J E s Om Ln N ; Tool o • • 3 a� a N L N 3 Cr m a 0 0 0 N N O O O O O O O O O O O O O C C o C C 0 0 a a ro r-4 0 a 0 N m a N ti 0 0 N N D z 0 a Q v Z U O aj aj Q a o a o 0 0 o a o 0 Ln o Ln N N N Page 312 of 499 O� O O O m N m � m Ln V cn V) L V O C- • r • b-0 Ii 0 0 get Al 71 m q-q ,Fig 11.a) Mayor H C r. C) E 0 ul m I C 0 Ln •— C CA 0 E 41 U- m C.) m E: get Al 71 m q-q ,Fig C r. 0 ul C 0 CA •— C CA 0 E E + + E 0 + 0 .- 0. 0 + m 0 Ln 1-4 rq P% :3 LA Ln (P-4 N u 00) 0 > U u = + F� txo u U 0 + a— 0 O + (Ij Ln 0 :t 1 0 LA 00 1 a LL aj 0 0 7Eb _0 0 LL. L V 0 v CO C CO or. n .S� CA CIO ri, �J i V w E C i W • 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... m L m O OC C i C W C .ii H O H w L a E O O O N O E .0 • . Page 314 of 499 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... ' .40.1 Page 315 of 499 O CL O N a O t y E • 4J tw • L � O >4-0 _ G C a� 4A O w C V +� s � ._ ._ O O C7 (1) > �2N+'+-0 - Cs =a CUH -0 0 J V r m •O a O U a� C m N 0 O O .- +r O 0 .E r .0 i +_+ •Vf N 5. = t W CL m H O > > > > > Page 315 of 499 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocatio 0 v� O Q)m 04 LLJ LLJ U� • • all Lr) r—I O N O ca 4� V x W 4� I 4y PIE 1 _ ,fi 61L& t • • t • J - 710, CC Wu LW CA � lu cm t L16I # . � ! f; s a) U L C 0 U foln L C U (1) C: o C: ._ o m o � O O � 0 O N U L r) O 0 � N W a--+ O a--j 4� a--+ V 4� O V 4� O ca E O V 4� L V V V) a--j •o C� 4d i 4� 0- O 4� T .V s a--j E E O V E O C: O V 4� ca V O 4-j 4� S 4� O E • _ O a--j O 4-j c6 •N C� O 4-j 4� 0 MIN 4— i 0 E •- O Ln o +-j V � V cn � V O i O cn ' N N O WO C� > J V a--+ O � > 4-J O > 4) 4) E - .E 0 o LU �3 LL Va 0 Q c W 4� 4� !6!16�1 U _0 fa Mlk N O 1'6 L 4� Ln O 4- O U C^/i1 W W i 4� E w E O i O �J w O E O i 4� E w E O _0 4� co w V) c6 V 0 0 4--j 4� O E E O V i O _0 QL X (1) W i O O V ca C�0 ca m V C/1 L-k • • • 9 -I--+ 4� E 0- _O _0 4� 4� T CL _O 0 O z ca 0 J Q i llzt r-I 0 N L C 0 ^L W E ca U 4� a--j i 0 .0 4-j 4-j 4— O c6 4� c� Ln ca O N W ^1 W V 00 Q i L w L s U O O N EM a--+ i U 4� L 4� V) 4� ca 4� V) c� ca 4� 00 0 a) i V) ^L W 4--j 4--j F 0 O 4� V m LL i 4� V 4� 4� CL co N V O V (3) 0 L � E cZ • N C�0 4� 4c� G 4� c� c� U a 4� N i Al u •) W � L O LL cn to X i r LU ' O N O U 4-j V) ' — C�0 - E ._ ci-0 w ) p O a� °.j 4-j ._ LU E m R LL MA (1) 06 ctf r.i (f) a S :E C: cc '— _0 U M O 0 (1 OO � ) _0 a- N L O C: U .� °� 0 = Ul) Oz E(D �W c:Q 0 a� u 4-j E LU u 0L u U 4-j u > =3 O oC0 O O Q m � U U • • r r Q m t O 0 w z cn L a� c6 Q) Q- V) ca c6 m ca O Q- w m 0 �I c O V Q D ca FF o--.4, a-I ca El rz .O cn � O -0 a� C� C�0 Ca U O � � � � O 4� 4—a O ._ O > 4� • > E E Q 4-j O u O (3) 4) > V U w -0 C: Q m t O 0 w z cn L a� c6 Q) Q- V) ca c6 m ca O Q- w m 0 �I c O V Q D ca FF o--.4, a-I ca El rz 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori 4 • w aqm mm a - 4T Page 323 of 499 aj 4-j w aqm mm a - 4T Page 323 of 499 Q) 0o U Low O 4-j MO .0 O U �ca c zS Low H O O CD � Q) M W V >- m }, L V) N .. O ca ca i p Co O r) O z 9 ca ca O C�0 T� i H i i 4� ca 4� Ln L Q� G Ln N 4� 4� 4� a w V) O 0- Mq W E X W U C� 4� 4� LL 9 +fi� s000 � •O V O 4--j CL MEN a � O � m 0 Q) 0o U Low O 4-j MO .0 O U �ca c zS Low H O O CD � Q) M W V >- m }, L V) N .. O ca ca i p Co O r) O z 9 ca ca O C�0 T� i H i i 4� ca 4� Ln L Q� G Ln N 4� 4� 4� a w V) O 0- Mq W E X W U C� 4� 4� LL 9 +fi� 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... Page 325 of 499 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... Page 326 of 499 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... Page 327 of 499 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... Page 328 of 499 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... Page 329 of 499 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... Page 330 of 499 0 V r%4 i 4� 0- 4� 4� O QL QL O i O 4� 4� O E i -J 0 N Q O 4� 4� ca O .Ln cry O 4J L L 0 0 E O i O MIN Ln 4--j 4� 4� Q !E Ul L w MIN Ul O V 2 N 2 (1) c� V V) 4� i ,- owe Q L w ca 4� O ca 4� ca E E O V 4� c� DC 0 ca V O C�0 .a 0- O s ca L w 0 L 4� E ca U m V O ca 4� E N 4-j V � O LL w V E L O O 4-j � O 0- O 0- +- � � cn r-I O 0 V r%4 i 4� 0- 4� 4� O QL QL O i O 4� 4� O E i -J 0 N Q O 4� 4� ca O .Ln cry O 4J L L 0 0 E O i O MIN Ln 4--j 4� 4� Q !E Ul L w MIN Ul O V 2 N 2 (1) c� V V) 4� i ,- owe Q L w ca 4� O ca 4� ca E E O V 4� c� DC 0 ca V O C�0 .a 0- O s ca L w 0 L 4� E ca U cc 6U w cc a. cc w CD 65 CS: 166 rb 0 a� 0 00 0 c Q ca 3 Is' �' eff' 0 4—j 0 0 4-j 0 0 U (1) 4-j 0 a� U E E 0 u pe E m I 11.a) Mayor H.S. Hughes, re:gl,5 �.u`dg t�411ocations o Oii .. r 2015 Operating Budget Adjustments (March 25, 2015) Operating Budget Adjustments — For Consideration Adjustment Tax Im act CAO's Office Chamber of Commerce Funding $22,000+ facility costs CAO Total ($22,000 .16% Shared Costs Doctor Recruitment $20,000 Shared Total $20,000 .14% Council Grants /Subsidies $16,000 Canada Day Celebrations HSV Resort $5,000 Council Total $21,000 .15% TOTAL Operating Budget Adjustments —For Consideration ($63,000) — .45% Respectfully, Ro in Dunn, C.E.T., PAdm, M.A. Chief Administrative Officer Page 333 of 499 -5- 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... The draft 2015 Operating Budget includes an allocation of $20,000 which has historically been equally divided between the Barrie and Orillia Physician Recruitment Committees. The following is a review of contributions to Physician Recruitment from other Simcoe County Committees: Adjala- A donation to the Physician Recruitment committee is considered every YE Tosorontio at Council's discretion. This year they donated $1,000 while in the past th donated $5,000. Barrie Provides a contribution to physician recruitment. It is a lump sum but was originally to be based on a proportionate share of expenses 2015 - they requested $110,000 and staff recommended a reduction back down to $60,000 (they had received the $11 OK in 2014) Collingwood Collingwood currently does not provide any funding for physician recruitment. Essa Holds an annual golf tournaments where all the proceeds go towards RVH, Stevenson Memorial Hospital and Alliston and Area Physician Recruitment. Last year's amount was $5,000. Midland Contributes $22,000 in budget to physician recruitment. New Tecumseth Provides a lump sum amount to physician recruitment. $10,000 is included in the 2015 budget. Orillia In 2010 contributed 100,000 (one time) to attract a number of Drs. $15,000 allocated in annual base budget. Penetan uishene Reduced funding by 50% in 2015 to $5750 and plan to discontinue in 2016. Severn Provided $12,000 in 2015. Springwater Has provided contributions to the physician recruitment over the past few years with proceeds from the Mayor's Annual Golf Tournament. The Township has typically provided approximately $5,000 to the Barrie Physician Recruitment and $2,500 to the South Georgian Bay Physician Recruitment. Page 334 of 499 T N v L f� V 0 L V 11.a) Mayor H.S. Hughes, re: 2015 Budget Allocations for Ori... a� E U L a) .0 O O Q LnQ Ln U C fU G L v c O Ln U QJ co N O ro v O C v 4- m Q �u .E 3 E O c Q Page 335 of 499 n o .� C15 CO @ E o Cr3 vi H (D >, CO cam + _ '" N C 0 0 C > U C V > d - S; � O O _O Q. 0 Chao¢ t — Q C o -0 O Z Vn N. >C/) C/) O z O z Q zz O C O U O t s. 0 CL C. C O N . N C N- O L + O R5 N Rf N U � U. cC :3 N C15 U) 'Q U O Q "O 0--Q O_. -0 C U L C 70 Y E F cj E 0 _0 Q o o Z O.g m�OQO -a< ZcO a� Q o W i L q 0 O Z O Z O Z O Z Q Z O Z O '�. O O (D 0 LO O O v (' L) N Q {!3 60- � � Z i O CO I O L "- 0 O O N .Q E O O E N o D O Ca L C O U 'L V C O 0 L N-0 N O O m x C C =op�oo -0 a)000 Cz� Ca i :-0 E U � c I C U. C m m E 2 L O C A E= O Cz O to C-C O p (� p .0 O N CO O OCD- c� i O �CD0C) Ch COC)000000 - 0m0z000 d A >+ Q N Q C CY) as '� — M -iZ C� C Q O N Q a� E U L a) .0 O O Q LnQ Ln U C fU G L v c O Ln U QJ co N O ro v O C v 4- m Q �u .E 3 E O c Q Page 335 of 499 11.b) Mayor H.S. Hughes re: County Road 22 Update. Verbal Matters J (Section 12.3 of Township's Procedural By -Law No. 2014 -194) Proud Heritage, Exciting Future Name: Mayor H.S. Hughes Item Number /Name: 11 b) County Road 22 Update Meeting Date: I April 22, 2015 Motion No.: I C150422 -29 Type of Meeting: F5�] Council ❑ Special Council Development Services Committee Accessibility Advisory Committee Heritage Committee Human Resources Committee The following speaking notes relates to an April 7th email from Warden Marshall that identifies differences in the account of the meeting with HVPOA County Road 22 Committee; received from Terry Ruffell ( HVPOA). Oro - Medonte Mayor, Deputy Mayor, Ward Councilor and staff were not notified or invited by the HVPOA of their meeting with County officials on April 7t". Hence, there was no need of the "regrets" stated by the Warden. It was indicated that Oro - Medonte respects the decision of the HVPAO to hold a meeting with County Representatives without including the Township. The Warden indicated on two occasions that he wanted to hear input from Oro - Medonte Council. However, he also stated that "several times during our meeting everyone should stand down until we see the design plans" The following background was provided to update new councilors: 5/13/15 Page 336 of 499 11.b) Mayor H.S. Hughes re: County Road 22 Update. ,low Verbal Matters (Section 12.3 of Township's Procedural By -Law No. 2014 -194) Proud Heritage, Exciting Future Following the first County PIC the Mayor, Deputy Mayor and Ward Councillor, upon hearing concerns invited representatives from the HVPO executive to a meeting held at the Township Office. The intent was to collectively formulate a strategy and jointly meet with the County. This is a process that had been followed successfully in the past relating to a speed reduction on County Road 22. Terry Ruffell, then President of HVPOA in his letter of November 16, 2010 offered thanks for the cooperative efforts and encouraged that a similar process be followed in future for anticipated road improvements that would be trigged by development. The HVPAO representatives declined to meet collectively, indicating that they felt the timing to be premature. Representatives from Oro - Medonte met with the County with the outcome of a second meeting with presentation and a question and answer period that was open to the community. Reference made to Oro - Medonte's official positon being to "Sitting back and "monitoring and listening" in not accurate. Oro - Medonte Council has not formally stated this or any other position. This position is refuted by the identified total of 11 cooperative improvements that the Township and the County have made to improve the safety of County Road 22 with additional improvements scheduled. The ongoing meetings and communications with the HVPAO combined with extensive dialogue with County Staff and elected officials refutes the notion that there has been a "missed opportunity to represent the Community." Extensive written communications serve as a record. It was indicated that the HVPOA wanted the Mayor and Deputy Mayor to have the County Stop the Environmental Assessment study pertaining to Truck Lanes. They could not find support from other elected members of County Council for this request. Some members had driven the County Road for personal observations. They felt that there was a need to wait to hear all the information to make an informed decision and the results of the Environmental Assessment were essential. County staff maintained the position that the purpose of the Environmental Assessment was to find the best solution. The mayor spoke to being disappointed that the corrections and the request to stand down until we all see the design plans because they were fueling controversy on items yet unknown that the Warden had provided to Terry Ruffell on April 10, 2015 were seemingly not acknowledged. 5/13/15 Page 337 of 499 11.b) Mayor H.S. Hughes re: County Road 22 Update. Verbal Matters Section 12.3 of Township's Procedural By -Law No. 2014 -194) Proud Heritage, Exciting Future Subsequent communications sent out to residents of Horseshoe Valley by HVPOA President, Shauna Tozer created the false impression that the Mayor and Deputy Mayor were, as one resident who read the communications expressed through mass email distribution, his interpretation that they were "Sitting on their hands doing nothing ". Mayor Hughes articulated his position that this is both a County Road and a street going through a settlement area and the final design needed to have regard for this. He stated that from his prospective a further reduction in speed to 60km /hr should be considered. Mayor Hughes acknowledged feedback from members of Oro - Medonte Council that they did not wish to state a position at this time other than they supported that improved safety would be essential and in accordance with the Warden's request were not prepared to do so until they had received information needed. 5/13/15 Page 338 of 499 11.b) Mayor H.S. Hughes re: County Road 22 Update. From: Marshall, Gerry W. [ mailto :Gerry.Marshall @simcoe.ca] Sent: Friday, April 10, 2015 11:02 AM To: Terry Ruffell; Dowdall, Terry; Clark, Brenda; Aitken, Mark; Korolnek, Debbie Cc: shaunatozser Gerard Sullivan; Hough, Ralph; Hughes, Harry Subject: RE: Warden Marshall memo.docx Good morning, It was nice meeting with all of you. Although I agree with the general gist of your email there are areas that I do not concur with. I very much disagree that your voices are not being heard. Council /Staff have read your emails read, public meetings have been held and commitments to future meetings have been made. Staff held an additional public information centre, commissioned a peer review, did an additional truck routing study, responded to 49 individual submissions and prepared a backgrounder that was delivered to area residents and businesses. And most recently, you met with myself, Terry Dowdall, Mark Aitken and Debbie Korolnek. Further, communications are ongoing, on March 17th you put forward a list of some 130 questions that our staff are preparing a response to. In terms of the Oro Council you wrote " The need for Oro - Medonte to get involved ASAP and you agreed to contact Mayor Hughes in this regard. We agree with the comment that decision making should be bottom up so that means the township should be actively engaged now. Sitting back and " monitoring and listening" is a missed opportunity to represent the community. " It is correct that I see the Township Council as a critical input component, they are elected to represent Oro's citizens. Their voice needs to be heard. That said, I agree with Oro Councils monitor and listen stance. I stated several times during our meeting that everyone needs to stand down until we all see the design and plans. I shared my belief, that there is simply too much speculation and back of the envelope designs going around at the moment and that these are fueling controversy on items that are as yet unknown. Page 339 of 499 11.b) Mayor H.S. Hughes re: County Road 22 Update. That a recommended design is coming forward should not at all be unexpected. Our staff and design engineers need to put a recommendation forward, once made, they should be able to defend their recommendation. While County Council may wish to disregard this advice and choose a different path, the last thing I want is for our staff to not offer council their very best advice. This is the way it should be. Terry, your group being heard is only part of the decision making process, there are other components to be considered such as opinions of citizens outside of those you represent, staff opinions, engineering opinions, Oro Township council input and county councillor opinions. I want a 360 view. Trust this is helpful Gerry From: Terry Ruffell Sent: Thursday, April 09, 2015 2:54 PM To: Marshall, Gerry W.; Dowdall, Terry; Clark, Brenda; Aitken, Mark; Korolnek, Debbie Cc: shaunatozser; Gerard Sullivan Subject: Warden Marshall memo.docx Please find attached our letter to the Warden following our recent meeting. Terry Page 340 of 499 11.c) Councillor Macpherson re: Accessibility Advisory Commi... Verbal Matters (Section 12.3 of Township's °w"Sh'p °f Procedural By -Law No. 2014 -194) Proud Heritage, Exciting Future Name: Councillor Macpherson, Chair, Accessibility Advisory Committee Item Number /Name: 11 c) Accessibility Advisory Committee Applications Meeting Date: I April 22, 2015 Motion No.: I C150422 -30 Type of Meeting: ❑ Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee ❑ Human Resources Committee Received nine applications Staff and Council appointees met and interviewed all interested members. Highlighted by -law to appoint residents within and non - residents outside of Township. Recommend to Council to appoint: Doug Humphries; Kristi McKechnie; Christina Sanford. Page 341 of 499 4/29/15 11.d) Councillor Jeremy, Chair, Heritage Committee, correspo... Verbal Matters --�� (Section 12.3 of Township's °w"Sh'p °f Procedural By -Law No. 2014 -194) Proud Heritage, Exciting Future Name: Councillor Jermey, Chair, Heritage Committee Item Number /Name: Meeting Date ILUOTCO 2 ►n 11 d) Correspondence dated February 17, 2015 from Don Ross, Founder and Chair, Orillia Museum of Art and History re: Celebration of the 400th Anniversary of Samuel de Champlain in Oro - Medonte Re- instating a Commemorative Plaque April 22, 2015 C150422-31 Type of Meeting: ❑ Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee ❑ Human Resources Committee Key point is that Don Ross pointed out that we are asking Ontario Heritage Trust to RE- instate plaque. We are asking for a replacement not a new plaque and thus we think it should be not at the Township's expense. 4/30/15 Page 342 of 499 11.d) Councillor Jeremy, Chair, Heritage Committee, correspo... Council Meeting Minutes — Wednesday, March 25, 2015. Motion No. C150325 -7 Moved by Coutanche, Seconded by Hall Be it resolved that a letter, under the Mayor's signature, be sent to Don Ross, Founder and Chair, Orillia Museum of Art and History that Council supports, in principle, the Orillia Museum of Art and History's petition to the Provincial Government for the Provincial Government to re- instate a Commemorative Plaque for the Celebration of the 400th Anniversary of Samuel de Champlain in the general vicinity as outlined in the correspondence dated February 17, 2015. Carried. Motion No. C150325 -8 Moved by Macpherson, Seconded by Jermey Be it resolved 1. That Council of the Township of Oro - Medonte apply to the Ontario Heritage Trust to erect a Commemorative Plaque for the Celebration of the 400th Anniversary of Samuel de Champlain. 2. And That the Orillia Chamber of Commerce be advised of Council's application and request that the Orillia Chamber of Commerce provide letters of support for the Township's and Orillia Museum of Art and History's application. Carried. b) Mins.!i_pf Council meeting held on Wednesday, March 11, 2015. Motion No. C150325 -9 Moved by Jermey, Seconded by Be it resolved that the draft minutes of the Council mee eld on Wednesday, March 11, 2015 be received and adopted as printed and circulated. Carried. r— cl C -F U1 1 1 Page 343 of 499 11.d) Councillor Jeremy, Chair, Heritage Committee, correspo... Brissette, Marie To: Llewellyn, Roz Subject: RE: Heritage Plaque Questions From: Beth -Anne Mendes Imai Ito: Beth-An ne .Mendes(@heritaiaetrust.on.ca Sent: Tuesday, March 31, 2015 11:48 AM To: Llewellyn, Roz Subject: RE: Heritage Plaque Questions Dear Roz, Below is some general information about the plaque program. Please feel free to contact me if you have any further questions or concerns. Provincial plaques commemorate provincially significant people, places and events. • This is an adjudicated, cost - sharing program. • Provincial interest or significance is the major criterion by which applications for provincial plaques are assessed. Applications must be submitted with a 1000 word essay and bibliographical information, in support of the subject and the deadline for receipt of these submissions is September 15th of each calendar year. • The Heritage Programs Committee of the OHT Board of Directors reviews all submissions and advises applicants of the outcome in January of the following year. • If approved, provincial plaques are generally unveiled at a public unveiling event within the next 1- 1 % years. We are not able to coordinate dates for the unveiling events until about early February of each year. • As the OHT is a not - for - profit agency that must raise a minimum of 60% of our operating budget, we do ask that our community partners pledge to assist with their project, both financially and with the organization and planning of the public unveiling event at the local level. • The cost of one Provincial Plaque project, to the Ontario Heritage Trust - from initial research to unveiling event - is approximately $17,500 at this time. • The Trust asks that each applicant group contribute a minimum of $5,000 to their project in addition to providing in -kind support for the unveiling event. Private corporations and other provincial bodies are asked to contribute the entire amount. There is no fee to apply to the program. • Successful applicant groups that have limited funding ability are encouraged to continue fundraising efforts during the developmental phase of a plaque project. • Beyond absorbing the remainder of costs the Trust does not provide any additional funding or grants to a plaque project. • The Trust invoices the partner /s for their contribution prior to casting the plaque • A charitable donation receipt is issued to the plaque partner /s for the amount contributed to the project, after the unveiling event has occurred. • Successful applicants are expected to assist in the planning and coordination of a public unveiling event held in the local community, and the plaque post installation. Generally the local municipality looks after the post installation work and absorbs this cost, which runs on average of about $250.00 - $300.00 You can also access this and more on the OHT website (see the link below left). When you reach the OHT homepage just click onto 'Programs' in the upper menu and then 'Commemoration', then 'Plaques'. There is an application form that can be downloaded and printed out on the website. Kind Regards, Beth Anne Mendes I Coordinator Plaque Programs Page 344 of 499 11.d) Councillor Jeremy, Chair, Heritage Committee, correspo... Ontario Heritage Trust 10 Adelaide Street East, Toronto, Ontario, Canada M5C1J3 Telephone: 416- 212 -1366 1 Fax: 416- 325 -5071 Email: beth- anne .mendesCa)_heritagetrust.on.ca Ontario Heritage Trust — bringing our heritage to life, one story at a time. Discover Ontario's stories at: www.heritagetrust.on.ca I www.doorsopen.on.ca A Please consider the environment before printing this email From: Llewellyn, Roz [mailto:rllewellynOoro- medonte.ca] Sent: March -31 -15 9:34 AM To: Plaques Subject: FW: Heritage Plaque Questions Good day, I'm just following up on the email I sent earlier on this month. Our Council is interested in applying for a plaque through this year's intake (for the site described below), and I was hoping you could give me some more information about the program, what the associated costs would be etc. Any information you could provide would be greatly appreciated. Thank you, Roz Roz Llewellyn Coordinator, Community Recreation Township of Oro - Medonte * Please Note the Township's new mailing address 7�xirYa�lFi�r,i! /, OvVG -,-, Z tC— ,4(AafIie, P: (705) 487 -2171 F: (705) 487 -0133 148 Line 7 South Oro - Medonte, ON LOL2E0 www.oro - medonte.ca Notice of Collection /Use /Disclosure: All information about municipal services is collected in accordance with the Municipal Act, 2001, under s.8 and for Council's purposes under s.239(1) and may be used in Council deliberations, and disclosed in full, including email, names, opinions and addresses to Page 345 of 499 11.d) Councillor Jeremy, Chair, Heritage Committee, correspo... other persons requesting access to records, or as part of a public agenda. All information submitted to the municipality is subject to the Municipal Freedom of Information Act (MFIPPA). Questions about this notice of collection should be directed to the Clerk's Office (705) 487 -2171, ext. 2132. 0 Please consider the environment before printing this email. This e -mail may contain PRIVILEGED AND CONFIDENTIAL INFORMATION and is intended solely for the use of the individual or entity to whom it is addressed. If you are not the intended recipient, please notify the sender by e-mail. Further, you should not copy, disclose, or distribute this e-mail or its contents to any other person and any such actions are unlawful. This e -mail may contain viruses. The Township of Oro - Medonte has taken every reasonable precaution to minimize this risk, but is not liable for any damage you may sustain as a result of any virus in this e-mail. You should carry out your own virus checks before opening the e-mail or attachment. The Township of Oro - Medonte reserves the right to monitor and review the content of all messages sent to or from this e-mail address. Messages sent to or from this e-mail address may be stored on the Township of Oro- Medonte's e-mail system. From: Llewellyn, Roz Sent: Monday, March 2, 2015 4:30 PM To: plaques@ heritagetrust.on.ca Subject: Heritage Plaque Questions Greetings, I was hoping you would be able to give me some information on the heritage plaque program. I understand that it is too late to get a commemorative plaque for 2015, however can you tell me how much a typical plaque would cost? And would the municipality be responsible for covering the entire cost of the plaque or does the Heritage Trust share some of the cost? This year is the 400th anniversary of Samuel de Champlain's prolonged stay in Cahiague in 1615. This area was the first and most prominent site for Champlain meeting the Huron nation, a large site with over 200 lodges near Warminster. It was not until 15 -20 years later that Midland and Penetanguishene areas became the locus of the Huron and the Jesuits. Champlain, as first European contact with the large aboriginal settlement in this area, became a trusted ally, fellow warrior and eventually a valuable administrator and trader to the Huron. I believe that Don Ross of the Orillia Museum of Art and History has perhaps been in contact with you about this significant event. We would like to know what our next steps are so that we can ensure that we can appropriately recognize the site. Thanks in advance. Roz Llewellyn Roz Llewellyn Coordinator, Community Recreation Township of Oro - Medonte * Please Note the Township's new mailing address P: (705) 487 -2171 F: (705) 487 -0133 148 Line 7 South Oro - Medonte, ON LOL2EO www.oro - medonte.ca Page 346 of 499 12.a) Announcements of Interest to the Public: Carley Commun... Carley Community Hall 396 Warminster Side Road Oro- Medonte Township [north of Horseshoe Valley Road, between Lines 8 and 9] Come one and all to the Carley PANCAKE BREAKFAST! Saturday, April 25, 2015 9 a.m. to 11 a.m. The cost is $8 per person over 10 years of age, $5 for children aged 5 to 10, and free for children aged 4 years and under. The breakfast includes pancakes with McCutcheon's delicious pure maple syrup, sausages, juice, and tea or coffee. This is a fundraising event to help cover the costs of maintaining the Hall. Page 347 of 499 May 3 -9, 2015 72 HOURS IS YOUR FAMILY PREPARED? www.GetPrepared.ca FE-31 0@1 Follow us on Twitter: @GetPjV pied 12.a) Announcements of Interest to the Public: Carley Commun... „Know the Risks, Reduce then! T09,et17eP f„ EMERGENCY PREPAREDNESS WEEK pRO- MED0N'JF 72 1 AM IS YOUR FAMILY P'REPAREo PREPAREID? E�pNLY ... i. 1..�r. .l ..i PANCAKE BREAKFAST Saturday May 9 "'2015 9:00am - 12:00pm Oro - Medonte Fire and Emergency Services Invite you to: Learn how to prepare your family, and what to do if disaster strikes. Look over the emergency vehicles. Check out the firefighting and rescue equipment. Join us for some pancakes and sausages. Proceeds go to Oro - Medonte Minor Sports & community projects supported by Oro - Medonte Fire & Emergency Services. Buy your tickets at the door for $5.00 For further details contact Oro - Medonte Fire and Emergency Services at (705) 487 -2171 Please join us at the following locations: Station 1 - Shanty Bay - 1950 Ridge Rd. Station 2 - Hawkestone - 375 Line 11 South. Station 3 - Horseshoe Valley - 3375 Line 4 North. Station 4 - Rugby - 1904 Old Barrie Road East. Station 5 - Warminster - 1911 Warminster Side Rd. Cam' Page 349 of 499 2015 Sweeping 12.a) Announcements of Interest to the Public: Carley Commun... SWEEPING THE TOWNSHIP ROADS Spring is just around the corner and with it, we will be starting our street sweeping. Street sweeping helps to keep our storm drainage systems and ditches clear. It improves storm water runoff quality as well as improving air quality. The Township street sweeping crew is scheduled to start May 4t". Any sand that residents have raked out onto the shoulder of the road, will be picked up by the crew as they pass by. Please have any sand that you would like picked up out to the shoulder of the road by May 4th. Sand left in the ditches or sand that is placed on the shoulder after the crew has been to your area will not be picked up. Each year the street sweeping program starts in a different area of the Township so that streets in one area are not always swept last. This year the crew will be starting at the South West end of the Township and will work counter clockwise around the Township. Thanking you in advance for your assistance, and if you have any questions, please feel free to contact the Transportation Services at 705 - 487 -2171 Township of Proud Heritage, Excitifzg Future Page 350 of 499 12.b) Minutes of Sustainability Plan Steering Committee (SPS... Sustainability Plan Steering Committee (SPSC) Meeting Date Thursday, February 5, 2015 Time 11 am -1 pm Location North Simcoe CFDC, 105 Fourth Street, Midland Attendance Debra Muenz, General Manager, NSCFDC Doug Luker, CAO /Clerk, Township of Tiny George Bowa, Director of Public Works, City of Orillia Jamie Galloway, Town Engineer, Town of Midland Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay Keith Sherman, Executive Director, Severn Sound Environmental Association Mara Burton, Director of Planning and Development, Township of Tay Marina Whelan, Program Manager, Health Protection Service, Simcoe Muskoka District Health Unit Nick Popovich, Director of Development Services, Township of Georgian Bay Steffen Walma, Deputy Mayor, Township of Tiny, County of Simcoe representative Regrets Andria Leigh, Director, Development Services, Township of Oro - Medonte Bob Bowles, Community Liaison, Kids for Turtles, Lakehead University Chris Murray, Assistant Professor, Sustainability Sciences, Lakehead University, Orillia Campus Jessica Klug, Senior Planner, Town of Penetanguishene Michelle- Prophet Healy, Human Resources /Health & Safety Officer, Township of Severn Ron Stevens, Councillor, Ward 4, Township of Severn 1.0 Welcome and Approval of Agenda The meeting came to order at 11am. Chair asked for any corrections or additions to the agenda. Coordinator noted Item 4.1 is now Community Sustainability Survey, and 4.2 is now SPSC Tasks Associated with Work Plan Items. Agenda approved. 2.0 Review and Approval of Minutes from Last Meeting (attached as Item 2.0) The minutes of the previous meeting were distributed on November 11, 2014. The Chair requested comment. There being no corrections, motion to approve as written by M. Whelan. Motion to second by D. Muenz. Minutes approved by the committee. Action Item (1): Coordinator to distribute approved November 6, 2014 minutes to municipal clerks. 2.1 Update on Action Items Resulting from November 6 Meeting Attached as Item 2.1 Approved Thursday, April 2 2015 Page 351 of 499 12.b) Minutes of Sustainability Plan Steering Committee (SPS... Discussion: Coordinator provided review of the Action Items for the committee. No outstanding items identified. Action Item (1): Coordinator to update Action Items (2.1) and create Action Items resulting from today's meeting for review during April 2015 meeting. 3.0 2014 SSS Activity Summary Attached as Item 3.0 (no appendices). Discussion: Document provided as an Annual Report' for Sustainable Severn Sound and will be used as a template for future reporting. Review, comments, and ideas for improvement are welcome. Full Activity Summary with appendices is available at https:// www .drogbox.com /s /5hoOue8tmibeiog /SSS 2014ActivitySummary January2015 FI NAL.pdf ?n= 226886216. No other action required at this time. 4.0 2015 SSS Work Plan Status Attached as Item 4.0. Draft copy. Main activities for each project have been listed, with results /deliverables identified. Detailed work plans are available per project to facilitate project management. To note, 'Sustainable Speaker Series' is dependent on securing external funding, and the Community Sustainability Survey with Georgian College is dependent on student interest. Action Item (1): Coordinator to send TD FEF grant to Township of Tiny for review. Action Item (2): Coordinator to send grants to SSEA per request. 4.1 Community Sustainability Survey, Georgian College Research Analyst Program Students from Georgian College have selected the project proposal as submitted by SSS (outline is included as part of the Activity Summary — Appendix I). Discussion: Coordinator provided a project timeline or overview, and requested assistance from the SPSC in overseeing the development and delivery of the survey. The Citizen's Panel Survey (2008) was referenced, and the potential to create a related follow -up survey, in order to compare the 2008 and the expected 2015 data. Comment was received to reconnect with the 400 respondents from the 2008 survey. Further discussion will be required, and will be undertaken by the working group, confirmed as: SMDHU (M. Whelan), and SSEA (K. Sherman), with potential assistance from SMDHU Epidemiologist (to be confirmed). Project Timeline (Overview) February Research Problem Statement and Research Objectives March Preliminary Research Design Preliminary Sampling Plan Preliminary Questionnaire /Survey March /April Final Project Proposal April Final Presentation to Client May -July Research Conduction August Research Analysis z Approved Thursday, April 2 2015 Page 352 of 499 12.b) Minutes of Sustainability Plan Steering Committee (SPS... Action Item (1): Coordinator to update SMDHU and SSEA with communications and activities as relevant to the project. Action Item (2): Coordinator will determine a meeting schedule with the student team, and share that with the working group to determine availability. 4.2 SPSC Involvement with Work Plan Activities 4.2.1 Sustainable Speaker Series SPSC Tasks i. Event Committee Representation (2) (May 2015 — May 2016) ii. Funding Application Support (i.e., support letters or submission on behalf of Sustainable Severn Sound if requested) iii. Assistance with Event Promotion (media releases, social media posts, website postings, poster display) iii. Event Attendance and Support Discussion: Coordinator provided information on the proposed Sustainable Speaker Series, explaining the series is reliant on the success of external funding applications. Recommendations from Georgian Bay Township representative were received, which involved connecting with local TD FEF and Walmart staff contacts. Action Item (1): Coordinator will connect with local TD Branch Manager to determine opportunity for meeting and project support. To note, the Walmart- Evergreen Green Grants application was submitted by the NSCFDC on behalf of SSS on February 2. The Coordinator will reach out to the local Walmart to discuss the proposal. Update to be provided to the SPSC at the next meeting (April, 2015). 4.2.2 Community Sustainability Survey SPSC Tasks: i. Review and Comment on Survey Design (Apr 2015) ii. Support Delivery of the Survey within your Community /Organization if requested (May - Sep 2015) (i.e., on your municipal website, suggest events /festivals and coordinate permissions /space for students) iii. Review Survey Findings in September Discussion: Action items were determined, please refer to Item 4.1. 4.2.3 Sustainable Meeting and Event Policy SPSC Tasks i. Working Group representation (3 -4 SPSC members to participate in 4 meetings from April 2015 - June 2016 to develop and implement the policy). Discussion: Committee response was positive, and agreed Item to be deferred to April meeting for further discussion. Approved Thursday, April 2 2015 Page 353 of 499 3 12.b) Minutes of Sustainability Plan Steering Committee (SPS... Action Item (1): Coordinator to provide small information package (examples, key tasks and timelines, SPSC responsibilities) for review prior to the April meeting to support further discussion of the Item. 4.2.4 Sustainability Reporting Program SPSC Tasks i. Assist with distribution of communications materials (including indicator infographics, media releases, newsletters) Discussion: Coordinator requested the Committee to continue with assistance on distribution of current and future educational resources, promotional materials, etc. Committee advised that it would be effective to identify an internal municipal representative that is responsible for communications. Action Item (1): Coordinator to develop a spreadsheet or list for distribution to committee members. Sheet will contain the following (1) SPSC member contact information (2) internal communications contact information (3) relevant timings (i.e. first Thursday of the month deadline) (3) social media addresses /tags /handles. Action Item (2): SPSC members to assist with completion of the sheet by filling in the highlighted columns with the designated communications contact. Action Item (3): Coordinator to distribute the list to each SPSC member once completed. 5.0 Budget Updates 5.1 Information listed below attached as item 5.1: - Letter from NSCFDC referencing Audited Financial Statements; - 2011 -2014 Summary of Expenditures; and - 2015 -2018 Budget (as distributed with request letters). Discussion: Information as enclosed is provided as a reference to each member or municipality as required. Coordinator requested direction on next steps on confirming budget contributions. Action Item (1): Coordinator will contact each municipality in late February /early March to determine funding approvals. Action Item (2): Coordinator will organize /facilitate the sending of invoices to support the program in early -mid March and provide updates at the April SPSC meeting. Approved Thursday, April 2 2015 Page 354 of 499 4 12.b) Minutes of Sustainability Plan Steering Committee (SPS... 6.0 Confirmation of Municipal Representation Draft letter to be provided to SPSC members during the meeting. Discussion: Letter was reviewed. The committee agreed that a formal letter indicting representation on the committee was not required. No other action required at this time. 7.0 2015 Meeting Schedule 7.1 Sustainability Plan Steering Committee, Bi- monthly, first Thursday of the month - February 5, April 2, June 4, September 3, November 1 Discussion: Approval was received to adjust quarterly meeting schedule to bi- monthly for 2015. Action Item: Coordinator to send meeting dates /schedule to each representative for reference. 7.2 Speaker Event Committee (dependent on external funding) , Bi- monthly, second Friday of the month - May 8, July 10, September 11, November 13 Discussion: Meeting schedule is reliant on external funding, which will be determined in April. No action required at this time. 7.3 Sustainable Meeting and Event Policy Working Group, Third Tuesday of the month (variable months) - May 12, June 16, September 15, October 20 Discussion: Item was deferred to the April 2015 SPSC meeting for further discussion. No action required at this time. 8.0 Other Items 8.1 Outstanding Requests /Recommendations resulting from Delegations to Council Midland - 'Another forum such as was done [2012] would be great - to get the leaders and councils together from the region — to inspire, share, motivate, network, etc. Maybe it could be the energy plans issue with a few sub issues (eg. how to help low income residents get more energy efficient). Encouraging people to "brag" about the things they are particularly proud of is a great way to share info and celebrate and award /recognize those who are doing innovative or creative things.... mayors, councillors and staff... it is all part of helping people to see where possibilities are and to put them higher in the decision matrix." - "Would like to discuss what we can do to assist you as well as create a short list of projects that we can support and are achievable in these times of financial restraint. Also I support the idea of freshening up the Sustainability Plan and creating an action plan /implementation plan, the existing plan is quite lofty without specific projects or initiatives that we can focus our attention on. " Approved Thursday, April 2 2015 Page 355 of 499 5 12.b) Minutes of Sustainability Plan Steering Committee (SPS... Penetanguishene - Similar comment recommending a forum or conference for municipal leaders and staff to discuss and share their accomplishments /challenges /ideas - Noted that 2012 was half -way through the term of most officials, would recommend a 2015 event Discussion: Committee discussed options for a municipal workshop or sharing opportunity to discuss sustainability- related issues. Concepts around economy and the environment, as well as energy conservation and GHG emissions were discussed. Timing was reviewed, with Fall 2015 being identified as appropriate due to current work plan commitments. Additional comments were received regarding format, topics, event facilitation and venues. Coordinator suggested the development of an action or working group to assist with feasibility /development of the event. Action Item (1): Coordinator will develop an outline for a potential facilitated 'workshop or sharing- event' intended to bring the watershed's municipal leaders and staff together to discuss Sustainability issues. Outlin %oncept to be discussed further at the April 2015 SPSC meeting. 8.2 Request for SSS to Present to North Simcoe Fundraisers Network on February 10, 2015 - 60 charitable organizations work collaboratively as part of the North Simcoe Fundraisers Network (presentation will be available upon request to partners /municipalities) - Overview of Sustainable Severn Sound and the Sustainability Plan - Main data findings from the Baseline Report 8.3 Other Sharing Items The Chair opened the meeting to each member /representative to share information on their activities. 8.3.1 North Simcoe Community Futures Development Corporation NSCFDC (in partnership with the Nottawasaga Community Futures Development Corporation have been awarded $200,000 to support a 'Skills in the Green Economy Project' with the intention to bring SSS in as a project partner. Components of the project will include workshops for youth and other workers to identify and support the increase and development of jobs within the green economy. Comment was also made by NSCFDC regarding EAB trees and Sawmill Sid (re -use of damaged /diseased trees). Media Release 8.3.2 Georgian Bay Township Staff is working with Council to support the 2015 Strategic Plan, including 75 strategic actions. Largest item is the $5 million Waterfront Plan, in which the Township would like to ensure perpetual access for residents. Positive comments were also received regarding the collaborative efforts of the watershed municipalities as part of the SPSC. 6 Approved Thursday, April 2 2015 Page 356 of 499 12.b) Minutes of Sustainability Plan Steering Committee (SPS... 8.3.3 City of Orillia Tree Canopy (re: loss of 26 large trees from Couchiching Beach park), City has allocated $35,000 to begin the replanting process, in combination with the donations of over 6,800 residents. Orillia's Capital Budget has identified funds for an Emerald Ash Borer Strategy and Ash tree treatment (up to 10% of trees), as well as funding to complete a city -wide tree inventory. 8.3.4 Town of Midland Conservation and Energy Demand Management Plan (CDM) update regarding financial solutions to implement energy projects. The Town will be working on implementing 3 projects, including the upgrading of the ice rink compressors with Variable Frequency Drive (VFD) Compressors, solar panel installation (leasing option), co- generation out of the waste water facility (contingent on the studies, approved funding, etc.). 8.3.5 Severn Sound Environmental Association Source Water Municipal workshop, orientation intended for municipal leaders and staff March 4, 2015 (outside Newmarket), March 5, 2015 ( Orillia). SSEA has been working with each municipality to ready them for implementation, and the collaborative municipalities have each received an additional $15,000 in funding. For more information please contact SSEA. 8.3.6 Township of Tiny Recommendation was received from the Township to request involvement in the development of the Strategic Plans per watershed municipality. Action Item (1): Coordinator will prepare a DRAFT letter for review and approval by the SPSC to identify the SPSC as a stakeholder group for the Plan process and to request communications regarding the consultation process /period. 9.0 Adjournment Thursday, February 5, 1:40pm 10.0 Next Meeting Thursday, April 2, 2015 11 am -1 pm NSCFDC, 105 Fourth Street, Midland Approved Thursday, April 2 2015 Page 357 of 499 12.b) Minutes of Sustainability Plan SApfA0vr1g _qe9Wi`J,9p (SPS... Item 2.0 Sustainability Plan Steering Committee (SPSC) Meeting Date Thursday, November 6, 2014 Time 11am- 1:30pm Location North Simcoe CFDC, 105 Fourth Street, Midland 1.0 Welcome and Approval of Agenda The meeting came to order at 11 am. Chair asked for any corrections or additions to the agenda. No corrections or additions. Agenda approved. 2.0 Review and Approval of Minutes from Last Meeting (attached as Item 2.0) The minutes of the previous meeting were distributed on August 6t", 2104 and October 22, 2014. The Chair requested comment. There being no corrections, motion to approve as written by R. Stevens. Motion to second by M. Whelan. Minutes approved by the committee. Action Item: Coordinator to sign and date the July 31, 2014 minutes for distribution to SPSC and each municipality. 3.0 Update on Action Items Resulting from July 31 Meeting (attached as Item 3.0) Discussion: Coordinator reviewed each action item as resulting from the July 31, 2014 SPSC meeting. Requested SPSC committee members who have not picked up the invasive species materials to please gather them before their departure today. Coordinator presented the idea of the Sustainability Indicator Infographic concept, in which an indicator from the report would be analyzed and a resulting visual (icon, infographic) would be developed and sent to SPSC members and municipalities for use within their communications products. Coordinator has developed a schedule, with the first release expected by December 15, 2014. No objections noted. Coordinator is to proceed with the action item as described. No other outstanding action items. Page 358 of 499 12.b) Minutes of Sustainability Plan SApfAOvrjg _qeqWitjgp (SPS... 4.0 Update on Sustainable Severn Sound Program Initiatives / Work Plan 4.1 Summary from Zero Waste Conference (attached as Item 4.1) Discussion: Coordinator provided a brief overview of the event held at Lakehead University on August 11, 2014. Suggestions were received that the successes achieved by municipal waste management initiatives should be highlighted as well. No commitment of time or involvement has been made by SSS at this time. It was noted that any further involvement of SPSC and the Zero Waste Initiative shall be approved by the SPSC. 4.2 2014 Sustainability Baseline Report 4.2.1 Update on Report Distribution Discussion: Timelines Thursday, September 18 - Digital copies of each document sent to each municipality for distribution to council Friday, September 19 - Post - mailed or delivered report, Strategic Plan and Work Plan to each SPSC member - Currently working on a 'report highlight' document for the report and for each respective municipality, this will support the creation of a presentation about the report which will be delivered to each municipality after the initial budget presentations Discussion: Comment received regarding the format and presentation of the Species at Risk table, as some further clarity is recommended. SSS may want to consider reviewing the information with SSEA and re- releasing that information to the SPSC and municipalities. Action Item: SSS to connect with SSEA to discuss possible alternatives for presentation and re- release. Page 359 of 499 2 12.b) Minutes of Sustainability Plan SApfA0vr1g _qeqWitJgp (SPS... 4.2.2 Proposed Communications Project: Sustainable Infographics Discussion: (Review of action item 8.1). Indicators will be further explored and represented visually /pictorially for display on the website, distribution to municipalities and media. Information will be available in a 'Fact- sheet' style with pop -out visual (a schedule has been developed for monthly release beginning December 2014). Action Item: Coordinator to initiate the project and ensure completion and distribution of the first project by December 15, 2014. 4.3 Biodiversity /Species at Risk Awareness Initiative 4.3.1 Meeting Update: Kids for Turtles Discussion: Overview of meeting with Jacquie Kent, Board Chair, Friday, August 22, 2014 at Lakehead University. Discussed interest in working together on projects which promote habitat protection and increase awareness of turtles and amphibians in Simcoe County. Most of the organization's work has been centered in southern part of the watershed, would support further activities in North Simcoe. 4.3.2 Meeting Update: Georgian Bay Anglers and Hunters Conservation Committee Discussion: Overview of meeting with Terry Breckenridge, Tuesday, October 14, 2014. Discussed current role of the GBAH Conservation Steering Committee. GBAH Offered assistance in promoting Sustainable Severn Sound initiatives through their membership (newsletter distribution), and offered to connect SSS to their Get Outdoors (outdoor education for kids) staff person (Michelle Vardy), and contact person for monthly speakers (Bruce Dunn). Tentative plan to attend the November meeting (4t" Tuesday of the month). Page 360 of 499 3 12.b) Minutes of Sustainability Plan SApfA0vr1g _qe9Wi`J,9p (SPS... 4.3.3 Next Step: Event Committee - Feasibility Meeting Discussion: Coordinator presented the idea for the Speaker(s) Event (Fall 2015 / Spring 2016). Speaker event or series could include: (key words) rewilding, nature -based tourism, natural process, megafauna, connectivity, conservation, sustainability, ecological stability, resilience, etc. SSS would like to continue the discussion with other organizations within the area to organize and execute an event or series of related events (to be determined with input from the proposed Event Committee). Organizations for the Conservation Speaker Series Event Committee could include Severn Sound Environmental Association; Kids for Turtles; Georgian Bay Anglers and Hunters; Marl Lake, Tiny Marsh, Matchedash Bay Conservation Club; Wye Marsh, Orillia Fish and Game Conservation Club, Couchiching Conservancy, and Huronia Land Conservancy. Event funding may be obtained from Species at Risk Stewardship Fund (MNR, Dec 2015 deadline, Not - for - profit- NSCFDC), TD Friends of the Environment Fund (Municipalities, Feb.15, 2015), EcoAction (Nature Focus area, Not for Profit, deadline of November 1, 2015), plus year -round funding opportunities (Toyota, Cannon, Gosling Foundation), individual contributions from event partners and ticket sales. SSS described the event as a 'lecture series' featuring professional speakers. SSS put forward a request for approval to: i) move forward in combining the proposed Speaker Event Series (Fall 2015 /Spring 2016) with the Biodiversity /Species at Risk Work Plan Initiative (event would replace signage initiative); and ii) form the Conservation Speaker Series Event Committee, with an initial meeting to occur in late 2014 or early January 2015. Approval received. SSS presented the Conservation Speaker Series Event Committee Terms of Reference, and described the committee composition, committee term and meeting schedule. A suggestion was received to adjust the monthly Page 361 of 499 4 12.b) Minutes of Sustainability Plan SApfA0vr1g _qe9Wi`J,9p (SPS... meeting to bi- monthly after the first monthly meetings (minimum 3 January- February). Tiny Township offered assistance in grant submission as needed. Recommendation was received to contact Muskoka Watershed Council, Georgian Bay Biosphere Reserve for advice /recommendations, and Georgian Bay Islands National Park (Adrian) to determine availability for involvement. Action Item(s): Adjust meeting frequency for the Conservation Speaker Series Event Committee to bi- monthly (versus monthly) and distribute to SPSC. SSS will connect with SMDHU to follow -up on potential Conservation Speaker Series Event representative. SSS will ensure representation of a minimum of 2 SPSC members or member proxy for the committee. 4.4 Research Analyst Program, Georgian College (attached as Item 4.4) Discussion: SSS had submitted a Project Outline for a Community Sustainability Survey in August, 2014. Project was not selected by September intake of students. Project outline will be resubmitted to the January class for possible u pta ke. Action Item: SSS will continue to communicate with Georgian's RAP Program Coordinator as needed. SSS will request a recommendation from the committee before proceeding with the project in 2015. 4.5 Simcoe Muskoka Catholic District School Board Pilot Project 4.5.1 Ecological and Economic Value of Trees in the Urban Environment Discussion: Program involves Grade 7 students from Notre Dame Catholic School in Orillia. SSS provided an In -class presentation and discussion about sustainability, stewardship, Introduction to ecosystem services and the value of urban trees. Program has included a field walk with Bob Bowles (October 20), involving ecological services and tree identification. The students then applied those skills in an outdoor 'scavenger hunt' style Page 362 of 499 5 12.b) Minutes of Sustainability Plan SApfA0vr1g _qe9Wi`J,9p (SPS... activity, proceeded by review and discussion. Students (in groups of 3) developed a tree ID guide which they used in undertaking data collection through a Tree Inventory of Clayt French Park (species, DBH, condition). Students will be working with the data next week (November 10 -14) to enter it into a program called the National Tree benefit calculator, in which the information for the tree (species, DBH, location, adjacent land use) is inputted and the program provides associated economic values of the trees (overall $ value, gallons of stormwater runoff captured, kWh conserved, CO2 sequestered /captured). Current Status and Next Steps SSS has developed a research project format for the students in cooperation with the educator which serves to reinforce the above activities. Students will develop an infographic to support their research topic, and present a 3 -5 minute presentation (early 2015). SSS is designing a graphic 'tag' to attach to 8 of the trees in the park, detailing the benefits of the trees and a few of the associated monetary values. This 'tagging' activity will be completed in late March /early April, and the students will be asked to complete a survey and /or prepare a letter describing their experience in the program (for evaluation purposes). SSS provided further detail on hours contributed to the project and evaluation model to the committee. Action Items: SSS to continue working on the pilot. Update to be provided at the next SPSC meeting. SSS to send students projects to Penetanguishene as requested. 4.5.2 St. Theresa's High School, Midland Initial communications with Rob Coulas in mid - October. SSS planning on a tentative meeting for mid - November. SSEA recommended that any discussions for potential projects should be done with the awareness that SSEA provides a water - focused educational unit for schools. Page 363 of 499 6 12.b) Minutes of Sustainability Plan SApfA0vr1g _qe9Wi`J,9p (SPS... Action Item: Update on potential project direction to be provided at next SPSC meeting. 4.6 Municipal Sustainability Training Series: Feasibility Survey 4.6.1 Current Survey Numbers (7) Discussion: Limited participation in the survey has demonstrated that this may not be an appropriate area of focus for SSS at this time. No objections were raised by the committee. 4.6.2 Next Steps 4.6.2.1 Ministry of Natural Resources, Species at Risk Training and Compliance Discussion: SSS had a conversation with Suzanne Robinson from the MNR in late October, 2014. MNR is planning to release an updated list of Species at Risk in our area in late 2014. As part of this, they were hoping to organize a few training sessions, and would be willing to do so in the North Simcoe region in early December or January. MNR would like to promote the 'stewardship' first approach (versus a compliance approach) to this proposed event and include information on new and emerging SAR. - Next steps are to determine: Is this of interest to the SPSC and the municipalities ?; Specific goals and objectives from our perspective (event outline); Location and timelines (MNR can do early December or early January, so this is a quick turn - around); Event format (length of session, structure, etc.); and Additional partners (MNR had suggested Tim Tully, as he could provide a great introduction to local ecology and natural history). A mid - November meeting was suggested by the Ministry representative if the SPSC was interested in proceeding. Comments by the SPSC were Page 364 of 499 12.b) Minutes of Sustainability Plan SApfA0vr1g _qe9Wi`J,9p (SPS... received that timing was problematic (very tight), and that the event may be better lead by the SSEA, as it meets the activities as included under the SSEA mandate. Recommendation was made to provide SSEA with the information from the conversation and for SSS to focus on other initiatives at this time. Action Item: SSS to contact M. Hudolin from SSEA by Tuesday, November I I and provide an update on the options as presented from the Ministry representative. SSS will connect with MNR and recommend further communications about the potential event be discussed with SSEA staff. 5.0 Sustainable Severn Sound Program Budget 5.1 Budget Update and Projections (provided at meeting) 5.2 2015 -2018 Budget (attached as Item 5.2) Discussion: Budget Update for January to October 2014; currently under budget by $184.31. Budget attached (2015 -2019) is as provide to each financial representative. Follow -up was provided (September 19, 2014) to the initial budget letter sent on August 25, 2014. No additional documentation or information was requested. Profit and Loss Budget vs. Actual will be provided at next SPSC meeting. 6.0 Municipal Budget Requests: Updates Letters mailed Monday, August 25, 2014 requesting budget consideration for 2015 -2018, overviewing program successes, future goals, and benefits for the municipality in continuing to support the organization. Letter was sent electronically to each SPSC member and other identified municipal contacts on Thursday, August 21, 2014. Each financial representative was contacted on Tuesday, September 16 through September 19 to offer additional support or information for the request (as above). 6.1 City of Orillia 6.2 Town of Midland 6.3 Town of Penetanguishene Page 365 of 499 8 12.b) Minutes of Sustainability Plan SApfAOvrjg _qe9Wi`j,9p (SPS... 6.4 Township of Georgian Bay: Delegation scheduled for Tuesday, December 9 6.5 Township of Springwater: Communications with R. Brindley, CAO, delegation early 2015 6.6 Township of Severn: Approved, Letter dated September 5, 2014 6.7 Township of Oro- Medonte: Delegation scheduled, Wednesday, January 7, 2015 6.7 Township of Tay 6.8 Township of Tiny 6.9 County of Simcoe Action Item(s): If not noted above, SSS is to schedule deputations to support 2015 -2018 budget requests and provide respective SPSC members with schedule once confirmed. 7.0 Sustainable Severn Sound Draft Presentation: Copy for Review and Comment (attached as Item 7.0) Discussion: SSS had initially prepared 2 separate presentations (1 to support budget request, 1 to review the Baseline Report). General comments from the committee advised SSS to create one report which outlines the information (as attached), and highlights the report respective to each municipality. The suggestion was made to integrate local tourism and economic development activities with the Sustainability Plan. Action Items: SSS will create the final presentations for councils and provide to SPSC representatives for their review and comment a minimum of 2 weeks prior to scheduled deputation. 8.0 Logo Update: Tagline (attached as Item 8.0) Provided for information. 9.0 SPSC Meeting Schedule for 2015 Provided for information. Thursday, February 5, 2015 11 am -1 pm Thursday, May 7, 2015 11 am -1 pm Thursday, August 6, 2015 11 am -1 pm Thursday, November 5, 2105 11 am -1 pm Page 366 of 499 9 12.b) Minutes of Sustainability Plan SApfA0vrjg _qeqWitjgp (SPS... 10.0 Other Business /Information Sharing SSEA - 2014 Partner's Reception is scheduled for Thursday, November 13 from 6:30pm- 8:30pm at the Midland Public Library - Source Protection Plan has been submitted to the Ministry for approval (expected review completion by February 2015, policies by April 30, 2015) - Revised Assessment Report is complete, with implementation funding now available - Collaborative opportunity for SPP spending Penetanguishene - Staff transition with Ted Walker as Acting Chief Administrative Officer - Natural Heritage Study submitted for consideration under 2015 budget - Fuller bike lane completion - Shoreline alterations concern with lack of federal or provincial oversight, topic to be discussed at the North Simcoe Planner's Meeting Tay - Successful Snapping turtle hatchlings in Triple Bay Road /Hwy 12 area - Images and media available Oro - Medonte - Oro - Medonte has 'Shoreline Guides for Contractors' and 'Shoreline Guides for Homeowners' from the MNR (Aurora office) - G. White will be retiring at the end of December (Many thanks to Glenn for his time and efforts as part of the SPSC. We wish him all the best!) SMDHU - SMDHU is involved with Ontario's Ecohealth Committee - Credible research connects urban trees to mental and physical health of vulnerable populations Page 367 of 499 10 12.b) Minutes of Sustainability Plan SApfAOvrIg _qeqWitJgp (SPS... - SMDHU staff may be available to participate on the Conservation Speaker Series Event Committee and offer a health lens for the event Tiny - Closing comment regarding committee appointment and the need for consistency 11.0 Next Meeting Thursday, February 5, 2015 11 am -1 pm Adjournment Thursday, November 6, 2014 1:45pm Page 368 of 499 11 a+ d G7 V N a N r O N i G7 d O Z E O L C a+ 3 H d CC E G7 C O V a N W 12.b) Minutes of Sustainability Plan Steering Committee (SPS... 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Page 370 of 499 v O v O O o 0 z 0 0 00 C N V c �C N C N O �p G 0 C z c OV � —0 ~ m 6, M 01 -0 N �O c: = N E E u C O V Un O V O O �0 c (BNB (B V V V V O O N � N N � O N O O L a Q LU Q Q IN O : C N Z (B C O i N Z O + O N cB (B N O N C EC N C = Q CU Q N O C (U D + C t E N V > N In V .� O N V > L Q i Q M N N (�6 N N C v O co z _ N T Q E � N O V a' In N N N V CO � V V 0) C a' ,� D N D _0 C N 0 N O � l0 � lO Page 370 of 499 v O v O 12.b) Minutes of Sustainability Plan Steering Committee (SPS... Sustainable Severn Sound pron,otrng sustainab lrty in the Severn Sound watershed www.sustainahlesevernsaund ca ITEM 3.0 Sustainable Severn Sound Activities Summary The Activities Summary supports the Strategic Plan (Appendix A) by providing details on the activities that were delivered within the watershed community by Sustainable Severn Sound to achieve the strategies, outcomes and deliverables identified within the Strategic Plan and the Sustainable Severn Sound Terms of Reference (Appendix B). As noted in the Strategic Plan, Sustainable Severn Sound is committed to providing our municipal partners with an Annual Activities Summary. The Activities Summary includes the following sections: Section 1: Activities, Status, and Results /Progress Section 2: Appendices Appendix A: Sustainable Severn Sound Strategic Plan Appendix B: Sustainable Severn Sound and the Sustainability Plan Steering Committee Terms of Reference (Revised February, 2014) Appendix C: 2014 Sustainability Baseline Report Summary Document Appendix D: Newsletter Sample, Issue 1, Spring 2014 Appendix E Newsletter Sample, Issue 11, Fall 2014 Appendix F.• Household Hazardous Waste in the Severn Sound Watershed In fographic: Indicator Communication Project (1) of (12) Appendix G: Draft, Urban Tree Project, Spotlight on Sustainability and Stewardship Appendix H: Media Release, 'Local Grade 7 Class Participate in Unique Science Experience' Appendix 1: Project Submission, Georgian College, Research Analyst Program Appendix J: Sustainable Speaker Series Event Committee, Terms of Reference Sustainable Severn Sound P.O. Box 8 105 Fourth Street Midland, ON L4R 4K6 705.526.1371 x.112 Page 371 of 499 12.b) Minutes of Sustainability Plan Steering Committee (SPS... (Sustainable Severn Sound L ° "As sustai mbdit, m tks svAwn saw-4 w&ftroed www. susta ina blesevernsoun d.ca Activity Activity Status Description of Results /Progress Sustainability Reporting Program On -going . Sustainability Baseline Report completed in September, 2014; Report required the selection, research and analysis of (64) sustainability indicators representing (9) municipalities, established a benchmark for future reporting; Summary document and report distributed to Sustainability Plan Steering Committee (SPSC) representatives for internal and external distribution (Appendix Q and Data will continue to be collected for release of the Sustainability Progress Report in 2016. Strategic Plan Complete • Defined purpose and identified strategic initiatives for 2014 -2018 (Appendix A); and • Document was supported and approved by the SPSC. Website Update In- progress . Redesign of website in January 2014; • Additions included social media feeds, blog and community spotlight section; • Continuity and gradual increase in site visits and page views (i.e., October 30 to November 29: • Site Visits 154 • Page Views 254 • % New Visits 90.77 %; Sustainable Severn Sound P.O. Box 8 105 Fourth Street Midland, ON L4R 4K6 705.526.1371 x.112 Page 372 of 499 12.b) Minutes of Sustainability Plan Steering Committee (SPS... OzIt.-ns nable Severn Sound 5"UmA fit, m tko SVAWh 5Q Wd w&ftrsw www. susta i n a blesevernsoun d. ca Activity Activity Status Description of Results /Progress • Currently developing materials and text to expand 'About Us' section (accomplishments, program descriptions) and 'Resource' section (links and documents categorized by pillar); and • Next step will be to connect with web designer to facilitate the updates in February 2015. Communications And Media On -going . Initiated and released (2) issues of Program 'Sustainability News' highlighting the Plan, the efforts of SSS and partners, community successes, sustainability tips and information (Appendix D and E); and • Released the newsletter to over (37) organizations and partners and acquired (24) new subscribers; and • Engaged (3) external organizations in submitting material for the newsletter, including the Ontario Invasive Plant Council, the County of Simcoe Food Partner Alliance and the Severn Sound Environmental Association; • Achieved (127) on -line views of Issue I, and (252) on -line views of Issue II; • Initiated a social media timeline and schedule, consisting of a minimum of (7) social media posts per week, resulting in (389) total I ) Sustainable Severn Sound P.O. Box 8 105 Fourth Street Midland, ON L4R 4K6 705.526.1371 x.112 Page 373 of 499 12.b) Minutes of Sustainability Plan Steering Committee (SPS... OzIt.-ns nable Severn Sound 5"UmA fit, m tko SVAWh Saiwd w&ftrsw www. susta i n a blesevernsoun d. ca Activity Activity Status Description of Results /Progress followers, an increase of 32% since February 2014; • Developed and posted (8) monthly blogs providing sustainability- related information; and • Designed and initiated the 'Indicator Communication Project', in December 2014, in which one sustainability indictor is analyzed per month and expanded in infographic form, released to SPSC members, posted on social media and SSS website (Appendix F). Invasive Species Education and On -going . Provided over (784) invasive species Awareness education materials to partners and additional organizations; Released (1) blog post and (1) newsletter piece on Invasive Species as provided by the Ontario Invasive Plant Council; and Distributed (130) education and awareness items through office walk -in visits. Serve as the Sustainability Plan . Represented SSS and the Liaison and Representative to Sustainability Plan through Community and Stakeholder representation on (4) committees, Groups including the County of Simcoe Food Partners Alliance, Lakehead University's Unmet Social Needs Working Group, Midland Active Transportation Committee, and the Active Transportation Symposium Committee (Orillia); and � ) Sustainable Severn Sound P.O. Box 8 105 Fourth Street Midland, ON L4R 4K6 705.526.1371 x.112 Page 374 of 499 12.b) Minutes of Sustainability Plan Steering Committee (SPS... OzIt.-ns nable Severn Sound 5"UmA dit, m tko SVAWh 5Q Wd w&ftrsw www. susta i n a blesevernsoun d. ca Activity Activity Status Description of Results /Progress Sustainability and the In- progress Environment: Citizen - Science Education Model, Pilot Program • Attended (8) community events and /or conferences as the SP representative. Initiated an education program with the Simcoe Muskoka Catholic District School Board introducing (28) Grade 7 students and (5) educators to the Severn Sound Sustainability Plan and the value of urban ecosystems; Developed program activities and resources in partnership with the SMCDSB Academic Services Department, including: (1) 'Sustainability and You' presentation to (32) students /educators, (5) Lesson plans and (10) supporting documents, (1) Field walk with B. Bowles (SPSC member), (1) Program overview (promotional) document (Appendix G), (1) Media release highlighting the activities by SSS and SMDHU (Appendix M; and (1) Additional school has confirmed interest in working with SSS (initial conversation with St. Theresa's High School in Midland and integration of a similar program with the Grade 11 Science curriculum (next meeting in early 2015)). (.'-.J � Sustainable Severn Sound P.O. Box 8 105 Fourth Street Midland, ON L4R 4K6 705.526.1371 x.112 Page 375 of 499 12.b) Minutes of Sustainability Plan Steering Committee (SPS... OzIt.-ns nable Severn Sound 5"UmA dit, m tko SVAWh 5Q Wd w&ftrsw www. susta i n a blesevernsoun d. ca Activity Activity Status Description of Results /Progress Community Sustainability Survey Delayed Sustainable Speaker Series Planning and (formally titled 'Biodiversity and Development Species at Risk Awareness' program) • Submission of Proposal for project option in Fall 2014 for Georgian College Post - Graduate Research Analyst Program, January 2015 Intake (Appendix n; • Design and delivery of the survey with input from SPSC and SSS would allow the acquisition of community -based data to direct future program opportunities; and • Project will be considered further based upon results /interest from January class. • Explore External Funding Opportunities to Support Program Activities (1) TD Friends of the Environment Foundation (February 2015), (2) Wa I ma rt—Eve rg ree n Green Grant (February 2015), (3) Honda Canada (Spring 2015), (4) The Gosling Foundation (Spring 2015), and (5) Ontario Trillium Fund (Summer 2015); and • To support external funding submissions, documents have been produced, including: • Project Mission Statement, • Goals and Objectives, • Project Issue /Opportunity, • Project Benefits, • Primary Deliverables, • Inputs /Conditions, • Performance Indicators, • Project Budget, Sustainable Severn Sound P.O. Box 8 105 Fourth Street Midland, ON L4R 4K6 705.526.1371 x.112 Page 376 of 499 12.b) Minutes of Sustainability Plan Steering Committee (SPS... OzIt.-ns nable Severn Sound 5"UmA fit, m tko SVAWh 5Q Wd w&ftrsw www. susta i n a blesevernsoun d. ca Activity Activity Status Description of Results /Progress ■ Project Tasks, Milestones and Duration; • Deadlines have been noted, and (2) submissions will be made in February, (1) submitted through NSCFDC and (1) joint submission through SSS and Tiny Township; (5) Community stakeholders /organizations have been invited to participate in the Speaker Event Committee (in- progress, additional meeting scheduled with (3) potential members in January 2015) (Appendix J); and Main program deliverables will include a minimum of (8) community organizations involved, a minimum of (1) speaker event, with (2) speakers (I keynote, 1 introductory), and a minimum of (125) participants per year (event committee members, SPSC direction and involvement, speakers and attendees). `�` � Sustainable Severn Sound P.O. Box 8 105 Fourth Street Midland, ON L4R 4K6 705.526.1371 x.112 Page 377 of 499 | / ,. { /7 /S)) \ \\_\ K/2 \ \ \\ Fl/g6 \7 Om m|#ee(S PS.. U) MIFIX k ) � - _ !£E ZmE -° /) \\ ° -m° ��[ - - \} \k /\ ^ *-- =4 _ \) {.E§ °E:r! =)t m 0 0 w q !E«Ey l / \kch wl Ch \\ \ \ \ \ }\ !{ ; \ {{ dD f- \ \ \ \ \ o \ r §)\ ( {!\ §§ »iK]) \ \ \{ _ \o ( \\ } { /jiji m> -- wlrE&ii! ! a y§tl :E[ - ± 3 wk wk !- )Jl§)Ja . { /7 /S)) \ \\_\ K/2 \ \ \\ Fl/g6 \7 Om m|#ee(S PS.. Item 5.1 12.b) Minutes of Sustainability Plan Steering Committee (SPS... NORTH SIMCOE / SIMCOE NORD Community Futures Development Corporation ,� Societe d'aide au d6veloppement des collectivites AW M6 January 21, 2015 To Whom It May Concern: Please find enclosed a historical summary of expenditures for Sustainable Severn Sound (SSS) for the period January 1, 2011 to December 31, 2014. As at December 31, 2014, SSS has a cash balance of $44,918. North Simcoe Community Futures Development Corporation (NSCFDC) is responsible for the recording and reporting functions for SSS and totals are reported on our annual audited financial statements as the SSS Fund. Transactions for SSS are maintained in a separate bank account. Please be aware that there is a timing difference with respect to the reporting periods of SSS and NSCFDC. SSS has a reporting period of January to December so that it lines up with the fiscal operating period of the funders, while NSCFDC has a fiscal operating year of April 1st to March 31st As a result, the SSS cash balance on NSCFDC's audited financial statements is at March 31, 2014. If you would like to review our statements you can do so at the following link: http://www.nscfdc.on.ca/audited-financial-statements.php Should you have any questions regarding this information, please do not hesitate to call. vt- Debra Muenz, CPA, CGA General Manager, North Simcoe CFDC P.O. Box / C.P. 8, 105 Fourth Street, Midland, Ontario L4R 4K6 Tel / T61 (705) 526 -1371, Fax / T616: (705) 526 -4993, www.nscdfc.on.ca Page 379 of 499 Notes: 'There was a staff change in 2013. Wages were for approximately 10.5 months Office Administration $150 / month to NSCFDC to help cover overhead costs (rent, telephone, heat, hydro) Page 380 of 499 12.b) Minutes of Sustainability Plan Steering Committee (SPS... sustainable Severn sound Actual Expenditures Date Updated: January 20, 2015 2 months 2011 2012 2013 2014 Opening Cash Balance $ - $ 44,032 $ 44,032 $ 52,555 REVENUE Municipalities ($6,000 per yr. X 8 munic.) $ 48,000 $ 48,000 $ 48,000 $ 48,000 Simcoe County $ 6,000 $ 6,000 $ 6,000 $ 6,000 Bank Interest Income $ 170 $ 626 $ 656 $ 523 Deferred Revenue from Previous Year $ - $ 1,669 $ 7,637 Other Sources $ - $ - $ - $ - TOTAL REVENUE $ 54,170 1 $ 56,295 $ 54,656 $ 62,160 EXPENSES Audit $ 364 $ 250 Administration (materials, supplies, etc.) $ 392 $ 841 $ 264 $ 1,009 Computer/ Software Purchase $ 1,467 Meetings $ 171 $ 1,286 $ 961 $ 747 Office Administration $ 1,800 Professional Development/ Conference $ 1,478 $ 792 $ 283 Public Relations & Marketing $ 242 Summit $ 541 Travel $ 613 $ 783 Wage & Benefit (MERCs) Costs $ 9,575 $ 51,785 $ 41,304 $ 55,166 Website $ - $ - $ 287 $ 656 TOTAL EXPENSES $ 44,464 $ 62,160 $ 10,138 $ 56,295 NET SURPLUS /(DEFICIT) for the year $ 44,032 $ - $ 10,192 $ 0 Deferred Revenue $ (1,669) $ (7,637) Closing Cash Balance $ 44,032 $ 44,032 $ 52,555 $44,918 Notes: 'There was a staff change in 2013. Wages were for approximately 10.5 months Office Administration $150 / month to NSCFDC to help cover overhead costs (rent, telephone, heat, hydro) Page 380 of 499 Sustainable Severn Sound Opening Bank Balance REVENUE County of Simcoe City of Orillia Town of Midland Town of Penetanguishene Township of Oro - Medonte Township of Severn Township of Georgian Bay Township of Tay Township of Tiny TOTAL REVENUE 12.b) Minutes of Sustainability Plan Steering Committee (SPS... EXPENSES ADMINISTRATION Audit $ 250 $ 250 $ 250 $ 250 $ 250 $ 1,250 PROGRAM COSTS Computer and Software Purchase $ 200 $ 200 $ 200 $ 200 $ 200 $ 1,000 Conference Attendance and Professional Development $ 600 $ 800 $ 800 $ 800 $ 800 $ 3,800 OFFICE EXPENSES Opening 2015 2016 2017 1,550 2018 2019 Cash Balance $ 52,340 $ 60,532 $ 66,145 $ 70,377 $ 73,219 $ 52,340 $ 696 $ 720 $ 720 $ 3,271 Translation TOTALS $ 8,200 $ 8,200 $ 8,200 $ 8,200 $ 32,800 $ 8,200 $ 8,200 $ 8,200 $ 8,200 $ 32,800 $ 8,200 $ 8,200 $ 8,200 $ 8,200 $ 32,800 $ 8,200 $ 8,200 $ 8,200 $ 8,200 $ 32,800 $ 8,200 $ 8,200 $ 8,200 $ 8,200 $ 32,800 $ 8,200 $ 8,200 $ 8,200 $ 8,200 $ 32,800 $ 8,200 $ 8,200 $ 8,200 $ 8,200 $ 32,800 $ 8,200 $ 8,200 $ 8,200 $ 8,200 $ 32,800 $ 8,200 $ 8,200 $ 8,200 $ 8,200 $ 32,800 $ 73,800 $ 73,800 $ 73,800 $ 73,800 $ - $ 295,200 EXPENSES ADMINISTRATION Audit $ 250 $ 250 $ 250 $ 250 $ 250 $ 1,250 PROGRAM COSTS Computer and Software Purchase $ 200 $ 200 $ 200 $ 200 $ 200 $ 1,000 Conference Attendance and Professional Development $ 600 $ 800 $ 800 $ 800 $ 800 $ 3,800 OFFICE EXPENSES Phone / Fax/ Internet $ 1,550 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 7,550 Printing and Office Supplies $ 480 $ 655 $ 696 $ 720 $ 720 $ 3,271 Translation $ 150 $ 150 $ 165 $ 175 $ 175 $ 815 Travel $ 1,500 $ 1,800 $ 1,860 $ 1,920 $ 1,980 $ 9,060 Media and Advertising $ 400 $ 600 $ 600 $ 600 $ 600 $ 2,800 Professional Printing Services $ 400 $ 600 $ 600 $ 600 $ 600 $ 2,800 Website Fees and Graphic Design Services $ 600 $ 750 $ 750 $ 750 $ 750 $ 3,600 MEETINGS Quarterly Advisory Board Meetings Monthly/ Bi- Monthly Sub - Committee Meetings Workshops or Annual Summit WAGE COSTS Wages & Benefits TOTAL EXPENSES NET SURPLUS /(DEFICIT) END CASH BALANCE $ 600 $ 600 $ 600 $ 600 $ 600 $ 3,000 $ 600 $ 900 $ 900 $ 900 $ 900 $ 4,200 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 7,500 $ 56,778 $ 57,882 $ 59,147 $ 60,443 $ 61,770 $ 296,020 $ 65,608 $ 68,187 $ 69,568 $ 70,958 $ 72,345 $ 346,666 $ 8,192 $ 5,613 $ 4,232 $ 2,842 $ (72,345) $ (51,466) $ 60,532 $ 66,145 $ 70,377 $ 73,219 $ 874 $ 874 IN -KIND CONTRIBUTION Office Space (NSCFDC) $ 4,200 $ 4,380 $ 4,430 $ 4,500 $ 4,500 $ 22,010 Accounting (NSCFDC) $ 1,200 $ 1,330 $ 1,380 $ 1,440 $ 1,440 $ 6,790 Total In -Kind (NSCFDC) TOTAL PROJECT VALUE (EXPENSES AND IN -KIND) $ 71,008 $ 73,897 $ 75,378 $ 76,898 $ 78,285 $ 375,466 NOTES Added Program Costs for 2015 -2019 Total 1. Computer and Software Purchase (i.e. technical services, software updates, anti -virus software) $ 1,000 2. Media and Advertising (i.e. educational programming, print or web ads, news release) $ 2,800 3. Professional Printing Services (i.e. brochures, booklets, display documents, signage) $ 2,800 *Sustainable Severn Sound will continue to search for other sources of funding to ensure the future sustainability of the program Page 381 of 499 T. HOUSE OF COMMONS CHAMBRE DES COMMUNES CANADA 011clland 504 Dominion Avenue Midland, ON L4R 1P8 Tel.:705- 527 -7654 Fax.: 705 - 527 -7668 - 61c&la 575 West Street South Unit 12AB Orillia, ON L3V 7N6 Tel.: 705- 327 -0513 Fax.: 705 - 327 -8310 Member of Parliament for Simcoe North/ Depute de Simcoe Nord Assistant Deputy Chair of Committees of the Whole/Vice- president adjoint des comites pl6niers $ttawa Room 528 -N Centre Block Ottawa,,ON K1A OA6 Tel.: 613 -992 -6582 Fax.: 613 - 996 -3128 bruce.stanton@parl.gc.ca http: / /www.brucestanton.ca/ 12.c) Correspondence dated March 30, 2015 from Bruce Stanton... March 30, 2015 Mayor Harry Hughes and Council Township of Oro - Medonte 148 Line.7 South Box 100 Oro, ON, LOL 2X0 Dear Mayor Hughes: APP 0 7 1015 007- "':0Eb0iNTE Thank you for your recent letter regarding the application by the Township of Oro- Medonte to the Historic Sites Cost Sharing Program through Parks Canada. I appreciate the efforts that you and Council aretaking to restore this important landmark. As you know, I have been working with Parks Canada and with the office of the Minister of the Environment to ensure that the Township had the information necessary for a successful application. I have conveyed my support for this application directly to the Minister and her staff. I am hopeful that the revised application submitted by the Township to the Cost Sharing Program will be successful. Sincerely, Br ce Stanton ember of Parliament — Simcoe North Assistant Deputy Chair of Committees of the Whole Page 382 of 499 12.c) Correspondence dated March 30, 2015 from Bru �3 February 23, 2015 Township of Bruce Stanton, MP Simcoe North Proud Heritage, Exciting Future 575 West St. S., Willow Court Plaza Unit 12, Orillia, ON L3V 7N6 Dear Mr. Stanton, The Township of Oro - Medonte is seeking your support for its application for financial assistance under the National Historic Sites Capital Cost Sharing Program for the restoration of the Oro African Methodist Episcopal Church. The Oro African Methodist Episcopal Church is a monumental depiction of freedom and equality in Canada. Designated as a National Historical Site in 2000, the Church and the site on which it stands is a tribute to the Black militiamen that served to defend Upper Canada during the War of 1812. Today, many countries are exposed to radicalisms associated with culture, race, creed and colour. As Canadians we are fortunate to live in a country that protects our religious freedom without discrimination. This humble Church is a true testament of the sacrifices made by those who served to defend our rights and freedoms which is now carried out in the Canadian Constitution. The Oro African Methodist Episcopal Church is one of, if not, the oldest African log Church still standing in North America. In 2013, the Township of Oro - Medonte acquired the services of Heritage Consultants to prepare a Cultural Heritage Assessment, to assess the building condition and develop a long term strategy for its preservation. The assessment concluded that the condition of the Church is far worse than expected. The structural integrity of the Church is compromised and its very survival is now placed at risk. As a result, the Church has been closed to the public. The Township of Oro - Medonte is committed to advancing the preservation of the Church, however, a significant funding shortfall of $140,000 exists to complete the project. Efforts have been made to obtain financial Despite the significance of this projectA;q mandate and funding commitment; th16 To i f �4. eral and Provincial Governments. ligpment with the Parks Canada in-:2014 for financial assistance 148 Line 7 South, Box 100 P: (705) 487 -2171 vvww.dW MM A .ca Oro, Ontario LOL 2X0 F: (705) 487 -0133 12.c) Correspondence dated March 30, 2015 from Bruce Stanton... under the National Historic Sites Capital Cost Sharing Program for the restoration of the Oro African Methodist Episcopal was denied. The Parks Canada Agency's (PCA) mandate is to: "Protect and present nationally significant examples of Canada's natural and cultural heritage, and foster public understanding, appreciation and enjoyment in ways that ensure the ecological and commemorative integrity of these places for present and future generations." The National Historic Sites Cost - Sharing Program is designed to "assist recipients in conducting activities aimed at ensuring the commemorative integrity of non - federally owned or administered national historic sites. Specifically, the Program provides financial contributions to eligible recipients that share the costs of works necessary to ensure the physical health of a national historic site and to ensure Canadians understand the importance of the site and its role in the history of Canada." The Township has once again, applied for financial assistance through the National Historic Sites Capital Cost Sharing Program. Immediate attention and financial support is required in order for this important restoration project to proceed in the spring of 2015. Your support in assisting the Township in securing financial assistance to preserve this important part of Canadian heritage is greatly appreciated. Should you have any questions or require any further information about this project, please contact me. Council, residents of Oro - Medonte, and stakeholders, look forward to your reply. 0 � I Mayor Harry Hughes cc: The Honourable Leona Aglukkaq, Minister of the Environment The Honourable Shelly Glover, Minister of Canadian Heritage and Official Languages Senator Don Meredith Bruce Stanton, MP Simcoe North Peter Kent, MP Thornhill Patrick Brown, MP Barrie Kellie Leitch, MP Simcoe Grey County of Simcoe City of Barrie Page 384 of 499 Minister Responsible for Seniors Affairs 6`h Floor 400 University Avenue Toronto ON M7A 2R9 Tel.: (416) 314 -9710 Fax: (416) 325-4787 March 17, 2015 Dear Mayor or Reeve, 12.d) Correspondence dated Ministre delegue aux Affaires des personnes agees 6e etage 400, avenue University Toronto ON M7A 2R9 Tel.: (416) 314 -9710 Telec.: (416) 325 -4787 March 17, 2015 from Mario Sergio,... Ontario In advance of Seniors' Month I am writing to encourage you to proclaim June as Seniors' Month in your community. June marks the 31st anniversary of Seniors' Month in Ontario. To recognize the important achievements we have made together, and the important role seniors play in our communities, this year's Seniors' Month theme is "Vibrant Seniors, Vibrant Communities." We will be sending you promotional materials for Seniors' Month soon and have attached a sample proclamation for your consideration. I would also like to encourage you to work with your MPP(s) to host Seniors' Month events in your community. Please contact us at infoseniors(& Ontario. ca if you would like to post any events you are planning on the Ontario Seniors' Secretariat website (Ontario.ca /seniors). Seniors' Month presents a great opportunity to promote the Senior of the Year Award, which is awarded each year by the Government of Ontario through municipalities. I hope to visit a number of participating municipalities over the course of Seniors' Month to recognize the achievements of local seniors. We also recently celebrated the second anniversary of Ontario's Action Plan for Seniors, a plan that focuses on active aging and improved safety and security for seniors. We've made many strides including expanding the "Finding Your Way Program," in partnership with the Alzheimer Society of Ontario to better reach Ontario's diverse and growing seniors population. The program will offer "safety kits ", in four new languages: Arabic, Tagalog, Tamil and Urdu. This builds on the current languages available: English, French, Cantonese, Mandarin and Punjabi, Italian, Spanish and Portuguese. The safety kits are available for download at Findingyourwayontario. c a For more information on these programs and other supports for seniors, you can visit Ontario.ca /seniors. Thank you, Ltr' Mario Sergio Minister Enclosure Page 385 of 499 Member Municipalities Adjala - Tosorontio Amaranth Barrie The Blue Mountains Bradford -West Gwillimbury Clearview 12.e) Correspondence dated April 1, 2015 from Gayle Wood, Ch... April 1, 2015 Mayor Harry Hughes & Council The Township of Oro - Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Dear Mayor Hughes & Council: Re: NVCA 2015 Municipal Levy ECF ,IVED APR o 7 zn ORO- NiEDOrNTE _ LOWNSHIP On March 27, 2015 the NVCA Board of Directors approved the circulated 2015 NVCA Budget. As you are aware, the NVCA circulated our Draft 2015 Budget to our 18 member municipalities on December 2, 2014 for a 60 day review and comment. Collingwood The NVCA Board and staff look forward to implementing the 2015 Essa Conservation Authority programs supported by the approved budget Grey Highlands including: Innisfil Melancthon • Private land stewardship, restoration and reforestation Mono • Conservation Authority education and recreation Mulmur • Flood forecasting and warning NewTecumseth • Municipal source water protection • Natural Hazard and Natural Heritage protection in accordance with the Oro- Medonte Planning Act and Provincial Regulations Shelburne • Environmental monitoring and preparation of watershed report cards Springwater • Implementing the NVCA 2015 -2018 Strategic and Business Plans. Wasaga Beach Watershed The approved budget will enable the NVCA, in partnership with our local Counties Municipalities, and residents to continue to protect and restore the Dufferin environment, reduce and or prevent flood and erosion hazards to property and Grey persons, and continue to support the health of the local residents and the Simcoe health of our local economy. Member of Conservation ONTARIO Nal—I Champions NOTTAWASAGA VALLEY CONSERVATION AUTHORITY * Centre for Conservation John Hix Conservation Administration Centre * Tiffin Conservation Area e 8195 8th Line a Utopia, On L0M 1T0 Telephone: 705.424.1479 © Fax: 705.424.2115 a Web: www.nvfRago&W@rr0t:49i9in@nvca.on.ca 12.e) Correspondence dated April 1, 2015 from Gayle Wood, Ch... Further to the interim levy invoice issued in March by the NVCA, the next installment invoice will be issued in May and will reflect the approved budget. Should you have any questions regarding the approved NVCA budget or associated conservation programs please contact me directly. Thank you again for your ongoing support of the NVCA. I would like to also thank the NVCA Board Members for their continued governance, ensuring that the watershed conservation needs are best served. Sincerely, D. Gayle Wood, CMM3 Chief Administrative Officer Copy: NVCA Board Members, Barb Coutanche & Phil Hall Municipal Clerk, Doug Irwin Municipal CAO, Robin Dunn Page 387 of 499 13.a) Correspondence dated March 31, 2015 from Chris Evans r... To Oro Medonte (to whom it may concern) March 312015 I wish to purchase the property beside me. It is currently your road easement called Paul Ave. Please consider this proposal and inform me on costs and actions I will need to take to do so. I realize my neighbour has to agree as well as council. I have discussed this with township officials and they see no reason not to entertain this sale. Thank you for your time Chris Evans 8 Glengrove Ave Orillia L3V6H2 APR D 7 2015 i"0�A t ! 5—L! a Page 388 of 499 13.a) Correspondence dated March 31, 2015 from Chris Evans r.. IS691 �� 8aS �o 41 N v '� lSH07 SIS 1 1{ w - no no 9 0 too6S N P 1 d zz w m r, as � Qt +) �J C� P. 110 N • . -y- P 14 S .•, ry � F -y 44 k9 IIJ 5 v � u ,00001 I S68 9 1 - L ♦Q l' Ok A 4 n - f vs Page 389 of 499 4J L Qi 13rres ondence dated Mar P 31, ,015 ris �v� 1 �O` .A ^� o c v v N O u u � u o a-. O L >' C 0) IG Y ` - JO O � L N J O 4 N 0 m N Y N > u N W J N m ° O b f0 m z �l °o C O v O a A w 'T Uy m v v O O s c � CL = i n N v m t E s °= U ✓ O N a-. O 0) C 'i N W L C O 'T Uy O O s CL m �L NQ LL 0 N tL VJ -. LL CL O CC C ca 0 Page 390 of 49 _ 13.b) Correspon 5786 Simcoe County Road 21 Utopia, Essa Twp., Ontario LOM 1 TO March 31, 2015 Township of Oro - Medonte 148 Line 7 South Oro, Ontario LOL 2X0 WP ere 'l" and Qu=y Meet ATTN. MAYOR HARRYHUGHES & MEMBERS OF COUNCIL Dear Mayor Hughes & Members of Council: arch 31, 2015 from Township of E... Telephone: (705) 424 -9770 Fax: (705) 424 -2367 Email: dstrous @essatownship.on.ca Web Site: www.essatownship.on.ca APR 0 7 7015 OPO- MEDO ;NTE _T0MNSHIP RE: ESSA CHALLENGE — Swing for Health Care The Township of Essa is hosting their 130' annual "ESSA CHALLENGE ", a golf tournament to raise funds for health care within Simcoe County. The tournament will be hosted at Bear Creek Golf Club on Thursday, June 4, 2015. Our Mayor, Terry Dowdall, has challenged Mayors, Council Members and Municipalities throughout Simcoe County to participate in our Swing For Health Care. We are expecting various staff from municipal offices as well as representatives from local corporations, businesses and the community to take part. We kindly request that this letter be added to your next Council meeting agenda for attendance and support consideration by each of your Council Members for this charitable event and we would truly appreciate hearing back from you on whether or not we can count on your support and/or attendance. Last year was the 12t` occasion for this event and it proved to be very beneficial as $19,500.00 was donated to the Simcoe Muskoka Regional Health Unit, Stevenson Memorial Hospital and Physician Recruitment. This year we are hoping to build on our success and raise an even greater amount of money. We are now turning to various businesses within Simcoe County and beyond to help with the sponsorship of various holes and golf carts for this event. This support is open to any monetary value with a minimum donation of $50 for a cart sponsorship or $250.00 for a hole sponsorship. This type of sponsorship will provide your business with: 1) PowerPoint advertising in the dining lounge to be viewed by all golf participants throughout the course of the dinner 2) Acknowledgement and thank you at the evening banquet 3) Advertising in the tournament program guide and local newspaper distribution Please contact us should you be interested in supporting the tournament by: 1) Entering a team 2) Sponsoring a hole or cart 3) Providing a monetary donation in any amount 4) Providing items for auction (suggested min. value of $50) or raffle to help generate more revenue for our cause 5) Providing a prize for the table or items for our complimentary gift bags to be handed out to each participant 6) Sponsoring a feature "Hole -in -One" We look forward to building _a partnership with you as we work together to help those needing healthcare services in Simcoe County. Should you have any questions or concerns please do not hesitate to contact us. Sincerely, Diane Straus Recreation Coordinator /Programmer Phone: (705) 424- 9917, ext. 126 Page 391 of 499 HAParks and RecreationTarks & Recreation\Essa ChallengeTssa Challenge 2015\Essa Challenge Mail Merge Municipal Letter- 2015.doc 13 ) rr p d c a d Mar h 31 2015 from Township of E... Municipality /Company Name: Address: E -mail: Phone: Fax: 1 Reoistration Deadline:'Aal y 2a, 2015 Cost: $600.00 (team, of 4)'; • .$150:004( r person) REGISTER NOW TO RESERVE YOUR 'SPOT:! "PHONE NUMBER: (705) 424 -9917 ext.125 or 126.E * FAX REGISTRATION TO: (705) 424.2367 or EMAIL TO: jglass @essatownship.omca or dstraus @essatownship.oh.ca 1 1_ 1 1 1 1 1 1 Complete registration form and return it with the required payment method by fax, e-mail or by mail. If paying by 1 cheque, please make your cheque payable to the Township of Essa & mail it to: 1 TOWNSHIP OF ESSA, Attn: Diane Straus, 5786 Col unty Road 21, Utopia, ON LOM 1TO Cheque ❑ Visa ❑ MasterCard ❑ (payable at Township Office) Cash ❑ Debit ❑ 1 TOTAL: $ Card # I' Expires _/ (MM/YY) 1 ' CIT CODE (last 3 digits on back of card - required to process payment) Card Holder Name (PLEASE PRINT CLEARLY): Signature: Date: 1 Personal information contained in this form is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M56, and will be used only for the purposes for which its collection was intended. Questions about this collection should be directed to the MFOI Coordinatorat the Township ofEssa, 5786 County Road 21, Utopia, Ontario, LOM 1TO, Telephone 1 -705- 424 - 9770. 1 lie � � r i� � ' >. i� � � � �■. � � r � � w i� � .� i 705 424 9770 - www,essatownship.on,ca ? 25 Page 392 of 499 8545 County'Road 56, Utopia nde:hce dated March 31, 2015 from Township of E...' 1EALTH CARE.' "are in CA (705) 42479917 X 126 24 ' Essa Township Parks& Recreation Spring 2015 Comact Diane Suaus,'v; (74)51 424-9917a exL 120 Page 393 of 499 MINISTRY DFTOURISM, CULTURE AND SPORT L dfand Pontario Cultural Heritage Conservation Workshop~ Heritage Conservation in Ontario: Fundamentals for Municipal Heritage Committees Our heritage enriches us, inspires us, enlightens us and guides us in our growth and development Bert Duclos, Heritage Outreach Consultant, Ministry of Tourism, Culture and Sport will lead north Simcoe County area participants in learning about the cultural heritage conservation approach in Ontario and the role of municipal heritage committees Thursday, April 23, 2015 5:00 - 9:00 pm Midland Public Library Library Assembly Room 320 King Street, Midland 5:00 — 5:15 Registration 5:15 — 5:30 Welcome & Introductions 5:30 — 6:15 What is Cultural Heritage Value? 6:15 — 7:00 Establishing and Sustaining an Effective Municipal Heritage Committee 7:00 — 7:15 Break - Refreshments 7:15 — 8:15 Inventory, Evaluation and Designation: From Survey to Protection 8:15 — 9:00 Discussion: Identifying and Responding to Community Challenges Who should attend? Municipal heritage committee members, councillors and municipal staff This event, including refreshments, is graciously hosted by the Town of Midland This workshop is offered FREE OF CHARGE but REGISTRATION IS LIMITED The registration deadline is Thursday, April 16, 2015 REGISTRATION To register, please provide the following information and return to: Ministry of Tourism, Culture and Sport Attention: Bert Duclos Telephone: 416- 314 -7154 Toll free: 1- 888 - 997 -9015, ext. 7154 Fax: 416- 212 -1802 Email: bert.duclos @ontario.ca Name: Title and Organization: Municipality: Telephone: Fax: Email: Page 394 of 499 13.d) Correspondence dated April 15, 2015 from Ron LePage, V... From: Ron LePage Sent: Wednesday, April 15, 2015 3:45 PM To: Hughes, Harry Subject: Day of Mourning To Mayor Harry Hughes and Councillors of the Township of Oro Medonte The North Simcoe Muskoka and District Labour Council, which is the umbrella organization that represents labour unions in the North Simcoe Muskoka and District area, will be observing the Workers Day of Mourning on Tuesday, April 28, 2015 at 10:45 am with a ceremony in the town of Penetanguishene. The ceremony will include a tree planting and dedication at the Day of Mourning memorial site at the corner of Main Street and Beck Blvd. We are asking that the Township of Oro Medonte observe the day by way of proclamation and lowering of the flag at the town hall to half -mast on that day. The Labour council would be most appreciative if you would give this very important day this recognition. All are welcome to this event and a special invite is extended to municipal leaders in the area. Please see link below for further information. https: / /www.whsc.on.ca /Files /Events /DOM15 EventListing Web Apr14.aspx Thank you. Ron LePage, Vice President North Simcoe Muskoka District Labour Council Page 395 of 499 op Imo_ C N A+B M �o W = V i :00% �M- I- a o cn oa a c 0 V H s i r 2 W 2 z Z = Z~ QLU W_ 6 — m s mks �Q >a= _ �c �'ou8 a t s a � 2 o V), V; o a�i a, a o Z, _ o E °•0 3 a� 3 0 30 � � N a) �O L �� ' a, C: s U N 0 V 0 ■ V) N N N N Q t E ,i t N 0 'i > L i i �m amQ.0 3 s c L N C: Z) ,U o cC aO)aoIn Q c =ua c0 • C;) C co �_ c O V, 14- as •i a N N Q,� V) (1) a --0 0) =u C3 cs 0 cs W V G1 i C N i Q > N 4- c a N U : N C N IL i N C O o� a � 0 O C � E � �LJ C3 A+B M �o W = V i :00% �M- I- a o cn oa a c 0 V H s i r 2 W 2 z Z = Z~ QLU W_ 6 W •O t o s 0 A+B M �o W = V i :00% �M- I- a o cn oa a c 0 V H s i r 2 W 2 z Z = Z~ QLU W_ JIM m WEv 0 N 00 ON (1) N N u a) 0 a 3 a a 3° m �c a) N V a) E -0cm• —ac" � >. + Cl) 4) cc pt U Q•j 0 C C •� 'u CCa =V ? 1 5AI P4-La o�fhe TownsTiip of C3"ro�M�o tBy'law to License and to ... By -law No. 2015 -063 Being a By -law to License and to Regulate Refreshment Stands and to Repeal By -law No. 2013 -126 (Refreshment Stand By -law) Whereas the Municipal Act, S.O. 2001, c.25, as amended, s. 11 authorizes a lower -tier municipality to pass by -laws, respecting health, safety and well -being of persons; protection of persons and property, including consumer protection. Whereas the Municipal Act, S.O. 2001, c. 25 as amended, s. 150 sets out that, a municipality may provide for a system of licenses with respect to a business. And Whereas Council deems it appropriate to license and to regulate refreshment stands. Now Therefore the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That Appendix "A" and Schedule "A" and "B" attached hereto form part of this By -law, 2. This By -law Shall be cited as "The Township of Oro - Medonte Refreshment Stand By -law"; 3. That By -law No. 2013 -126 is hereby repealed in its entirety. 4. And that this By -law shall come into force and effect on the date of its final passing. By -law read a First, Second and Third time, and Passed this *insert day of meeting* day of *insert month *, 2015. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 1 of 12 Page 398 of 499 15.a) By -Law NAoppOd� 5;P,63: Being a By -law to License and to ... to By -law No. 2015 -063 for The Corporation of the Township of Oro - Medonte 1.0 Definitions For the purpose of this By -law, the following definitions shall apply: "Applicant" means a person or entity having made an application pursuant to this By -law and shall include a licensee. "Cooking Facilities" means the arrangement within the unit which provides for the storage or preparation of food or drinks intended for immediate consumption by the public. "Council" means the elected Council of The Corporation of the Township of Oro - Medonte. "Chief Fire Official" means the Fire Chief for the Township of Oro - Medonte and /or their designate. "Chief Municipal Law Enforcement Officer" means a person appointed by the Council for the purpose of supervising and carry out the enforcement of Municipal By -laws. "Health Unit" means the Simcoe Muskoka District Health Unit and includes any successor or assign. "Highway" means a common and public highway, street, avenue, parkway, square, place, bridge, viaduct or trestle, designed and intended for, or used by the general public for the passage of vehicles, including unopened and unassumed highways. "Intersection" means the area embraced within the prolongation or connection of the lateral curblines, or, if none, then the lateral boundary lines of two or more highways that join one another at an angle, whether or not one highway crosses the other. "Licence" means a valid refreshment stand licence as issued by the Township pursuant to the provisions of this By -law. "Licensee" means the individual /entity that has been licensed pursuant to this By -law. "Licensed Contractor" means a person or a group of people that are professionally licensed, bonded, and insured to deal in all aspects of natural or propane gas installs, repairs, sales and services. "Licensing Officer" means the Clerk for the Township of Oro - Medonte and /ortheir designate. "Maintain" means to keep in a particular condition or to preserve. "May" means an expression of possibility, a permissive choice to act or not. "Municipal Law Enforcement Officer" means a person appointed by the Council for the purposes of carrying out the enforcement of Municipal By -laws. "Municipal Property" means any property situated within The Township of Oro - Medonte that is owned or controlled by the Township. "Non- profit" means a corporations or an association that conducts business for the benefit of the general public without shareholders and without a profit motive. "Operate" means to conduct or carry on. "Owner" means any person with legal title to real or personal property and includes an authorized agent. "Refreshment Stand" means any stand (whether stationary or propelled by a motor or by the application of force by a person) which is used for the storage or preparation of food or drinks intended for immediate consumption by the public. The different types of refreshment stands licensed by the Township are: Page 2 of 12 Page 399 of 499 1. Class "A "� 5c��p� c�C which rre rgr�esh5 e�ntGs an�tTianah eta�idnarayWnd"offelr @nse and to ... sell refreshments); 2. Class "B" — Mobile Catering Truck (which are refreshment stands that are mobile and offer to sell refreshments and sundry items from more than one location in any given day); 3. Class "C" — Hot Dog Cart (which are smaller refreshment stands that are stationary, containing a barbeque or other cooking facilities to prepare refreshments and offer to sell such refreshments); 4. Class "D" — Ice Cream Cart (which are smaller refreshment stands that are stationary, to store and sell refreshments and frozen products such as, but not limited to, ice cream bars, popsicles and slushies); 5. Class "E "- Mobile Ice Cream Truck (which are refreshment stands that are mobile to store and sell refreshments and frozen products such as, but not limited to, ice cream bars, popsicles and slushies); 6. Class "F" - Other Refreshment Stands (which are any refreshment stands that do not meet the definitions in 1 through 5 above and offer to sell refreshments, including, but is not limited to, a portable barbeque). "Refreshments" means any form of food or drink intended for human consumption. "Service Organization" means a voluntary non - profit organization where members meet regularly to perform charitable works either by direct hands -on efforts or by raising money for other organizations. "Shall" means mandatory and not discretionary. "Site Plan" means a sketch of the property outlining the location of the refreshment stand and the proximity of such stand to the boundaries of the property and existing structures. "Township" means The Corporation of the Township of Oro- Medonte. 2.OLicensing 2.1 Every person who wishes to operate, maintain or sell refreshments from a refreshment stand within the Township is required to obtain a licence prior to operating. 3.OApplication for Licensing 3.1 Application for a licence under this By -law shall be made to the Chief Municipal Law Enforcement Officer on the applicable form. 3.2 Each application shall be accompanied by appropriate approvals from the following agencies or ministries: 3.2.1 Approved inspection report from the Health Unit, such approval shall be dated no later than six (6) months from the date of application with the Township. 3.2.2 Approval from the Ministry of Transportation; (if applicable). 3.2.3 Approval from the County of Simcoe (if applicable). 3.2.4 Every applicant /licensee shall ensure that where the refreshment stand is powered by propane or utilizes propane for food preparation, the refreshment vehicle is inspected and certified at the time of application and on an annual basis by a licensed contractor, and such certificate shall be filed with the Township at the time of application or as may be required. Page 3 of 12 Page 400 of 499 3.4 Each applica�ionjhBlibe caw lafeod'b�tTie h� unBipal L�w -E dreem entt8f cec nse and to ... the following for approval /comments: 3.4.1 Fire and Emergency Services; 3.4.2 Planning Division; 3.4.3 Transportation Services; 4.0 Fees 4.1 Prior to the issuance of a refreshment stand licence, the applicant shall pay the appropriate fee as set out in Schedule "A" or "B" attached hereto and forming part of this By -law. 5.0 Insurance 5.1 No person shall be granted or hold a licence for a refreshment stand unless the applicant establishes and maintains current proof of commercial general liability insurance and automobile liability insurance covering each refreshment stand as required by the terms of this By -law. A valid certificate of insurance shall be provided at the time of application and shall include the following: 5.1.1 Commercial liability insurance in an amount not less than five million ($5,000,000.00) dollars, public liability, property damage inclusive, against loss or damage resulting from bodily injury to or the death of one of or more persons, or from loss of or damage to, property resulting from any one incident. In addition, the applicant shall provide the Township with copy of the liability certificate which shall name the Township as an additional insured. 5.1.2 Such insurance shall contain an endorsement specifying that the municipality shall be given a minimum of thirty (30) days written notice of any changes, expiration, or cancellation of such policy. 6.0 Class "A" - Chip Truck 6.1 The applicant shall provide the following at the time of application: 6.1.1 A letter of permission from the registered property owner where the Chip Truck is to be located when the operator is not the owner of the property. 6.1.2 A site plan drawing outlining the location of all roads, their names, all buildings and the proximity of such refreshment stand to the buildings and property lines. 6.1.3 Proof of insurance pursuant to section 5 of this By -law. 6.1.4 Approved copy of the inspection from the Health Unit. 6.1.5 Written approval from the Ministry of Transportation (if applicable). 6.1.6 Written approval from the County of Simcoe (if applicable). 6.2 The applicant /licensee shall ensure that the Chip Truck displays in contrasting colour and in clearly visible letters, on at least one side, the operating name of the business as it appears on their refreshment stand application. 6.3 Every applicant /licensee shall at their own expense, whenever required to so by the Licensing Officer, make available such Chip Truck to any person designated to enforce the provisions of this By -law. 6.4 Every owner shall take out a separate licence for each Chip Truck that is being operated within the Township's boundaries. 6.5 Every owner shall take out a separate licence for each Chip Truck location that is being operated from within the Township's boundaries Page 4 of 12 Page 401 of 499 15.a) By -Law No. 2015 -063: Being a By -law to License and to ... 6.6 The licensee shall be permitted to operate a Chip Truck on lands which are contained within an Industrial, Commercial or Private Recreational Zone and a Camping Establishment in accordance with the Township's Comprehensive Zoning By -law where such use is accessory and subordinate to the permitted use of the subject lands. 7.0 Class "B "- Mobile Catering Truck 7.1 The applicant shall provide the following at the time of application: 7.1.1 A valid driver's licence, such licence shall remain valid at all times during the operation of the Mobile Catering Truck. 7.1.2 A valid and current Ministry of Transportation motor vehicle permit in the applicant's name. 7.1.2.1 If the vehicle is leased, the applicant shall provide a copy of the lease agreement. 7.1.3 A valid and current annual inspection certificate issued pursuant to the Highway Traffic Act. 7.1.4 Proof of automobile liability insurance in an amount not less than five ($5,000,000.00) dollars for each licensed motor vehicle owned or leased by the applicant. 7.1.5 Proof of insurance pursuant to section 5 of this By -law. 7.1.6 Approved copy of the inspection from the Health Unit. 7.1.7 Written approval from the Ministry of Transportation (if applicable). 7.1.8 Written approval from the County of Simcoe (if applicable). 7.2 The applicant /licensee shall ensure that every Mobile Catering Truck displays in contrasting colour and in clearly visible letters, on both side panels, the operating name of the business as it appears on their refreshment stand application. 7.3 Every owner shall take out a separate licence for each Mobile Catering Truck being operated within the Township's Boundaries. 7.3.1 If the owner licenses more than one Mobile Catering Truck, a number must be attached to each truck for identification. The number must be different on each truck. 7.4 Every applicant /licensee shall at their own expense, whenever required to so by the Licensing Officer, bring such Mobile Catering Truck to any person designated to enforce the provisions of this By -law. 7.5 Every Mobile Catering Truck shall ensure that all other Township By -laws are adhered to during operation. 7.6 The licensee shall be permitted to operate a Mobile Catering Truck on Commercial and Industrial Zones as per the Township's Comprehensive Zoning By -law. 8.0 Class "C" — Hot Dog Cart 8.1 The applicant shall provide the following at the time of application: 8.1.1 A letter of permission from the registered property owner where the Hot Dog Cart is to be located when the operator is not the owner of the property. 8.1.2 A site plan drawing outlining the location of all roads, their names, all buildings and the proximity of such refreshment stand to the buildings and property lines. Page 5 of 12 Page 402 of 499 8.1.3 Proof of iinnlurrayce pu�rsuanpfo suction o� is�yy- ,9 a By -law to License and to ... 8.1.4 Approved copy of the inspection from the Health Unit. 8.1.5 Written approval from the Ministry of Transportation (if applicable). 8.1.6 Written approval from the County of Simcoe (if applicable). 8.2 Every applicant /licensee shall at their own expense, whenever required to so by the Licensing Officer, bring or make available such Hot Dog Cart to any person designated to enforce the provisions of this By -law. 8.3 The applicant /licensee shall ensure that the Hot Dog Cart displays in contrasting colour and in clearly visible letters, on at least one side or on a sign, the operating name of the business as it appears on their refreshment stand application. 8.4 Every owner shall take out a separate licence for each Hot Dog Cart that is being operated within the Township's boundaries. 8.5 Every owner shall take out a separate licence for each Hot Dog Cart location that is being operated from within the Township's boundaries. 8.6 The licensee shall be permitted to operate a Hot Dog Cart on lands which are contained within an Industrial, Commercial or Private Recreational Zone and a Camping Establishment in accordance with the Township's Comprehensive Zoning By -law where such use is accessory and subordinate to the permitted use of the subject lands. 9.0 Class "D" — Ice Cream Cart 9.1 The applicant shall provide the following at the time of application: 9.1.1 A letter of permission from the registered property owner where the Ice Cream Cart is to be located when the operator is not the owner of the property. 9.1.2 A site plan drawing outlining the location of all roads, their names, all buildings and the proximity of such refreshment stand to the buildings and property lines. 9.1.3 Proof of insurance as per section 5 of this By -law. 9.1.4 Approved copy of the inspection from the Health Unit. 9.1.5 Written approval from the Ministry of Transportation (if applicable). 9.1.6 Written approval from the County of Simcoe (if applicable). 9.2 Every applicant /licensee shall at their own expense, whenever required to so by the Licensing Officer, bring or make available such Ice Cream Cart to any person designated to enforce the provisions of this By -law. 9.3 The applicant /licensee shall ensure that the Ice Cream Cart displays in contrasting colour and in clearly visible letters, on at least one side or on a sign, the operating name of the business as it appears on their refreshment stand application. 9.4 Every owner shall take out a separate licence for each Ice Cream Cart that is being operated within the Township's Boundaries. 9.5 Every owner shall take out a separate licence for each Ice Cream Cart location that is being operated from within the Township's boundaries. 9.6 The licensee shall be permitted to operate an Ice Cream Cart on lands which are contained within an Industrial, Commercial or Private Recreational Zone and a Camping Establishment in accordance with the Township's Comprehensive Zoning By -law where such use is accessory and subordinate to the permitted use of the subject lands. Page 6 of 12 Page 403 of 499 „1�5 �� %� �aw Vo. 2015 -063: Being a By -law to License and to ... 10.0 Class "E”- o i e ream ruck 10.1 The applicant shall provide the following at the time of application: 10.1.1 A valid driver's licence, such licence shall remain valid at all times during the operation of the Mobile Ice Cream Truck. 10.1.2 A valid and current Ministry of Transportation motor vehicle permit in the applicant's name. 10.1.2.1 If the vehicle is leased, the applicant shall provide a copy of the lease agreement. 10.1.3 A valid and current annual inspection certificate issued pursuant to the Highway Traffic Act. 10. 1.4 Proof of automobile liability insurance in an amount not less than five ($5,000,000.00) dollars for each licensed motor vehicle owned or leased by the applicant. 10. 1.5 Proof of insurance pursuant to section 5 of this By -law. 10.1.6 Approved copy of the inspection from the Health Unit. 10.1.7 Written approval from the Ministry of Transportation (if applicable). 10. 1.8 Written approval from the County of Simcoe (if applicable). 10.2 The applicant /licensee shall ensure that every Mobile Ice Cream Truck displays in contrasting colour and in clearly visible letters, on both side panels, the operating name of the business as it appears on their refreshment stand application. 10.3 Every owner shall take out a separate licence for each Mobile Ice Cream Truck being operated within the Township's boundaries. 10.3.1 If the owner licenses more than one Mobile Ice Cream Truck, a number must be attached to each truck for identification. The number must be different on each truck. 10.4 Every applicant /Licensee shall at their own expense, whenever required to so by the Licensing Officer, bring such Mobile Ice Cream Truck to any person designated to enforce the provisions of this By -law. 10.5 Every Mobile Ice Cream Truck shall ensure that all other Township By -laws are adhered to during operation. 10.6 The licensee is permitted to operate a mobile ice cream truck in Commercial and Industrial and Residential Zones as per the Township's Comprehensive Zoning By -law. 11.0 Class "F "- Other Refreshment Stands 11.1 The applicant shall provide the following at the time of application: 11.1.1 A letter of permission from the registered property owner where the refreshment stand is to be located when the operator is not the owner of the property. 11. 1.2 A site plan drawing outlining the location of all roads, their names, all buildings and the proximity of such refreshment stand to the buildings and property lines. 11.1.3 Proof of insurance pursuant to section 5 of this By -law. 11. 1.4 Any additional information deemed by the Licencing Officer to be applicable based on the provisions of this By -law that relates to the refreshment stand. 11.1.5 Approved copy of the inspection from the Health Unit. Page 7 of 12 Page 404 of 499 15.a) By -Law No. 2015 -063: Being a By -law to License and to ... 11.1.6 Written approval from the Ministry of Transportation (if applicable). 11.1.7 Written approval from the County of Simcoe (if applicable). 11.2 Every applicant /licensee shall at their own expense, whenever required to so by the Licensing Officer, make such refreshment stand available to any person designated to enforce the provisions of this By -law. 11.3 The applicant/ licensee shall ensure that the refreshment stand displays in contrasting colour and in clearly visible letters, on at least one side or on a sign, the operating name of the business as it appears on their refreshment stand application. 11.4 Every owner shall take out a separate licence for each refreshment stand that is being operated within the Township's Boundaries. 11.5 Every owner shall take out a separate licence for each refreshment stand location that is being operated from within the Township's boundaries. 11.6 The licensee shall be permitted to operate a refreshment stand on lands which are contained within an Industrial, Commercial or Private Recreational Zone and a Camping Establishment in accordance with the Township's Comprehensive Zoning By -law where such use is accessory and subordinate to the permitted use of the subject lands. 12.0 Requirements of a Licensee 12.1 Every Licensed Refreshment Stand shall: 12.1.1 Ensure that every refreshment stand is equipped with refuse and recycling containers, such containers shall be kept in a clean and sanitary condition and emptied as required; 12.1.2 Ensure that every refuse container is located in such a position so as to be easily accessible by a person making a purchase. 12.1.3 Ensure the refreshment stand and all parts and equipment are maintained, in a clean and sanitary condition and, at all times, in good repair; 12.1.4 Ensure that refreshment stand from which hot, prepared foods are sold are equipped to maintain such foods so heated at a temperature as approved by the Health Unit; 12.1.5 Ensure that adequate refrigeration, as approved by the Health Unit, is provided for perishable foodstuff which shall be kept so refrigerated; 12.1.6 Ensure that the date of expiration is clearly and legibly marked on or affixed to the wrapper of all sandwiches or pre - packaged foodstuffs sold from the refreshment stand; 12.1.7 Ensure that refreshment stands which contain cooking facilities have operational fire safety and suppression equipment as required by the Chief Fire Official; 12.1.8 Every applicant /licensee shall ensure that where the refreshment stand is powered by propane or utilizes propane for food preparation, the refreshment stand is inspected and certified at the time of application and on an annual basis by a licensed contractor, and such certificate shall be filed with the Township at the time of application or as may be required. 12.1.9 Ensure that every refreshment stand that is powered by or utilizes propane for food preparation has a minimum five (5) pound ABC dry chemical fire extinguisher or other such fire extinguishers as required by the Chief Fire Official. Such extinguisher shall be mounted inside the stand and the operator shall be knowledgeable in the proper use of such fire extinguisher; Page 8 of 12 Page 405 of 499 15 a) L v I�.o. 2015 -�� : Bein P% -lad tc� License and to ... 12.1.9.'f otwi s an ing section 1 license o an ce ream Carts must have a minimum five (5) pound ABC dry chemical fire extinguisher accessible and the operator shall be knowledgeable in the proper use of such fire extinguisher. 12.1.10 Ensure that no LPG (liquefied petroleum gas), LNG (liquefied natural gas) or any combustible fueled appliance is operated within ten (10) feet (3 metres) of any other structure. 12.1.11 Ensure that the refreshment stand is free from holes, crevices, cracks and the surface is readily washable and is kept clean and in good condition. 12.2 Every licence issued under this By -law shall be displayed in a conspicuous location on /in the refreshment stand and shall be produced on demand by the Licensing Officer, Municipal Law Enforcement Officer and /or the Chief Fire Official. 13.0 Temporary Licence 13.1 The Licensing Officer may issue a temporary licence to a refreshment stand for a single event which does not last more than seven (7) consecutive days during the calendar year if all conditions of this By -law are met. 14.0 Prohibitions 14.1 No person shall operate, maintain or sell refreshments from a refreshment stand without first obtaining a licence from the Township. 14.2 No person shall operate, maintain or sell refreshments from a refreshment stand on municipal property, unless authorized by Council. 14.3 No person shall operate, maintain or sell refreshments from a Mobile Catering Truck on any municipal highway. 14.4 No person shall operate, maintain or sell refreshments from a Mobile Catering Truck in a Residential Zones. 14.5 No person shall operate, maintain or sell refreshments from a Mobile Ice Cream Truck in any permitted zone for longer than a 15 minute period. 14.6 No person shall operate, maintain or sell refreshments from a Mobile Ice Cream Truck within 50 feet of an intersection. 14.7 No person shall sound a horn or other signaling device in conjunction with a refreshment stand between the hours of 8:00 p.m. and 9:00 a.m. of the following day. 15.0 Exemptions 15.1 Notwithstanding the provisions of this By -law, non - profit and service organizations operating on behalf of agencies /organizations within the Township shall be exempt from the licensing fees as set out in Schedule "A" and "B" of this By -law. 15.2 Notwithstanding provisions of this By -law, no person shall be required to obtain a license to operate or maintain a refreshment stand for any event which Council has provided an exemption to the requirements of this By -law, by resolution of Council prior to the event 16.0 Expiry 16.1 A Year Licence shall be valid for the remainder of the calendar year in which the said licence is issued and shall expire on December 31st of that year. 16.2 A Temporary License shall only be valid for the dates identified on the license, to a maximum of 7 consecutive days. Page 9 of 12 Page 406 of 499 17.0 Revocati nAeidsaly -Law No. 2015 -063: Being a By -law to License and to ... 17.1 The Licensing Officer may revoke, refuse, or cancel any licence issued under this By- law, at any time that does not comply or continue to comply with the provisions of the By -law. Notice of revocation of any licence may be given by the Licensing Officer by registered letter signed by the Licensing Officer, mailed or delivered to the last known address, and the licence shall then cease and terminate and be of no further effect. 18.0 Offences 18.1 No person shall hinder or obstruct, or attempt to hinder or obstruct, any officer exercising a power or performing a duty under this By -law. Any person who is alleged to have contravened any of the provisions of this by -law shall identify themselves to the officer upon request. Failure to so shall be deemed to have obstructed or hindered the officer in the execution of his duties. 18.2 Every person who contravenes any provision of this By -law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act, R.S.O. 1990, c. P 33, and every such fine is recoverable under the Provincial Offences Act. 18.3 This By -law shall be enforced by the Township's Municipal Law Enforcement Officers. Page 10 of 12 Page 407 of 499 15.a) BSc�iediale�� ?�y'� - q6. ;�§ big a By -law to License and to ... Yearly Licence Fees Class Licence Fee Class "A" - Chip Trucks $375.00 per unit /per location Class "B" - Mobile Catering Trucks $450.00 per truck/per location Class "C - Hot Dog Cart $375.00 per cart/per location Class "D" - Ice Cream Cart $375.00 per cart /per location Class "E" - Mobile Ice Cream Truck $450.00 per truck/per location Class "F" - Other Refreshment Stands $375.00 per unit /per location * *Licence Fee includes initial inspection fees for both Municipal Law Enforcement Division and the Fire Department. ** Re- inspections fee of $75.00 (if required), for both Municipal Law Enforcement Division and the Fire Department, will be payable in addition the above fees. * *All approved Refreshment Stand Year Licences expire on December 31St of which the year the licence was granted. ** In the event of return and /or surrender or revocation of a licence issued pursuant to this By -law, no part of the Licence Fee will be refunded. Page 11 of 12 Page 408 of 499 15.a) Byckiaduie' °'�',. Y1 5-q6.;- �bg a By -law to License and to ... Temporary Licence Fees Class Class "A" - Chip Trucks Class "C - Hot Dog Cart Class "D" - Ice Cream Cart Class "F" - Other Refreshment Stands Licence Fee $200.00 per unit /per location $200.00 per cart /per location $200.00 per cart /per location $200.00 per unit /per location Licence Fee includes initial inspection fees for both Municipal Law Enforcement Division and the Fire Department. ** Re- inspections fee of $75.00 (if required), for both Municipal Law Enforcement Division and the Fire Department, will be payable in addition the above fees. * *All approved Temporary Refreshment Stands Licences are only valid for the dates identified on the licence, to a maximum of 7 consecutive days. ** In the event of return and /or surrender or revocation of a licence issued pursuant to this By -law, no part of the Licence Fee will be refunded. Page 12 of 12 Page 409 of 499 15.b) By -Law No. 2015 -068: A By -law to Authorize the Executi... The Corporation of The Township of Oro - Medonte By -Law No. 2015 -068 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and F. Barci Holdings Inc. described as lands as follows: Lot 7, Plan 51 M -881, as in 58568 -0057 LT Roll # 4346- 010 - 012 -42748 Township of Oro - Medonte County of Simcoe Whereas authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; And Whereas By -Law No. 2009 -062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro - Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; And Whereas the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2009 -062; Now Therefore the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A ", on lands described on the attached Schedule "A ", 2. That the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro - Medonte; 3. That the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. That this By -Law shall take effect on the final passing thereof. By -law read a first, second, and third time, and passed this 22 nd day of April, 2015. The Corporation of The Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 410 of 499 15.b) By -Law No. 2015 -068: A By -law to Authorize the Executi... APPENDIX "A" SITE PLAN AGREEMENT - between - F. BARCI HOLDINGS INC. - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DESCRIPTION OF LANDS Lot 7, Plan 51 M -881, S/T EASEMENT IN GROSS OVER PT 1 PL 51 R355587 AS IN SC578764; S/T EASEMENT IN GROSS OVER PTS 13 & 14 PL 51 R36163 AS IN SC668111; ORO- MEDONTE as in 58568 -0057 LT TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE Roll # 4346- 030 - 012 - 42748 -0000 April 22, 2015 By -Law No. 2015 -068 Page 411 of 499 15.b) By -Law No. 2015 -068: A By -law to Authorize the Executi... Page 412 of 499 15.b) By -Law No. 2015 -068: A By -law to Authorize the Executi... THE TOWNSHIP OF ORO- MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co- operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction 3 Page 413 of 499 15.b) By -Law No. 2015 -068: A By -law to Authorize the Executi... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 22nd day of April, 2015, in accordance with Section 41 of the Planning Act. BETWEEN: F. BARCI HOLDINGS INC. Hereinafter called the "Owner' PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro - Medonte to permit a 478 square metre (5145 square foot) dwelling with attached garage on lands described in Schedule "A ", attached hereto; AND WHEREAS the Township has enacted a By -law to provide for the designation of the lands as a "Site Plan Control Area "; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plans attached hereto as Schedule "B ": NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 414 of 499 15.b) By -Law No. 2015 -068: A By -law to Authorize the Executi... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A ", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner ", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $5,000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers /Deeds, Discharges and Easements, or other documents required by Schedule "C ", as well as certification from the Owner's solicitor that the Transfer /Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit; a Sewage System Permit approval must be received by the Township /Ministry of the Environment. (i) The Owner agrees that prior to the approval by the Township of a Zoning Certificate for development in any location on the lands; the Owner must obtain all necessary permits pertaining to the lands from the Lake Simcoe Region Conservation Authority in accordance with Ontario Regulation 179/06. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By -law to permit a single detached dwelling and attached garage, as described on the Site Plan, attached hereto as Schedule "B ". b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By -laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B ", subject to the development restrictions contained herein. Page 415 of 499 15.b) By -Law No. 2015 -068: A By -law to Authorize the Executi... 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B ". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and /or roadway, not to cause interference in any way. C) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro- Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B ". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Preservation of Existing Vegetation Outside Driveway, Building Envelope, Access and View Restrictions The Owner applying for the Building Permit shall deposit with the Township securities as noted in Section 1 f) to ensure the preservation of existing vegetation outside the building envelope, driveway location and lake access /view location, as shown on Plans 1001, 1002, 1003, 1004 and 1005, prepared by Cole Engineering Group Ltd and stipulated on the site plans. This security deposit will be returned one (1) year from the date final occupancy is achieved and certified by the Township that existing vegetation outside the building envelope, driveway location and lake access /view location have been preserved. Lake Simcoe Region Conservation Authority The owner shall agree to obtain all necessary permits from the Lake Simcoe Region Conservation Authority in accordance with Ontario Regulation 179/06. The owner shall agree to engage a qualified professional to certify in writing that the works were constructed in accordance with the plans, reports and specifications, as Page 416 of 499 15.b) By -Law No. 2015 -068: A By -law to Authorize the Executi... approved by the Lake Simcoe Region Conservation Authority. The owner agrees to comply with all conditions as noted in the Lake Simcoe Region Conservation Authority Permit No. OP.2015.008 dated March 26, 2015. j) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. EM51AT /=1X4],JAI=1ki kt y: /_1► Eel =.y The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work "), the following securities: a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E ", with an automatic renewal clause in the amount of one hundred percent (100 %) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. Page 417 of 499 15.b) By -Law No. 2015 -068: A By -law to Authorize the Executi... f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty -one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S. 0. 2001, c. 25, as amended. rJ119014MO U =1 :?-A 0Is] ki The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. ::�- 31►U71► Cell =1;1;1xol This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. �W*lAT /x:7_1 :]IIkwai];&]Wglb9 =? Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. Page 418 of 499 15.b) By -Law No. 2015 -068: A By -law to Authorize the Executi... 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub - contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED Owner: F. Barci Holdings Inc. Frank Barci, Signing Officer I have the authority to bind the Corporation The Corporation of the Township of Oro - Medonte per: H.S. Hughes, Mayor J. Douglas Irwin, Clerk Page 419 of 499 15.b) By -Law No. 2015 -068: A By -law to Authorize the Executi... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and F. Barci Holdings Inc. LEGAL DESCRIPTION OF LANDS Lot 7, Plan 51 M -881, Township of Oro - Medonte, County of Simcoe Roll # 4346- 030 - 012 - 42748 -0000 to Page 420 of 499 15.b) By -Law No. 2015 -068: A By -law to Authorize the Executi... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and F. Barci Holdings Inc. SITE PLAN Grading Plan —Sheet 1 of 2 prepared by Eplett Worobec Raikes Surveying Ltd. Revisions date 2015 -01 -27 Erosion & Sediment Control Plan —Sheet 2 of 2 prepared by Eplett Worobec Raikes Surveying Ltd. Revisions date 2015 -01 -27 Drawings stamped as approved by the Director, Development Services. Site Plan is not in a registerable form and is available from the Township of Oro- Medonte. [1 Page 421 of 499 15.b) By -Law No. 2015 -068: A By -law to Authorize the Executi... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and F. Barci Holdings Inc. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP NIA 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP ki II-11 12 Page 422 of 499 15.b) By -Law No. 2015 -068: A By -law to Authorize the Executi... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro- Medonte and F. Barci Holdings Inc. k9 =1MI M = 1511* 391MF_ A9=110 ]YK0b� go] YK07k' 639:i1L0A 0 Is] k' I ITEMIZE CONSTRUCTION ESTIMATE AMOUNT N/A 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner $5,000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 1f) and 5 herein. 13 Page 423 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... The Corporation of the Township of Oro - Medonte By -Law No. 2015 -069 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Duncor Enterprises Inc., for Slurry Seal (Tender TES2015 -01) Whereas the Municipal Act, 2001, S. 0. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; And Whereas Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C150408 -17, the successful bidder of Tender TES2015 -01 to be Duncor Enterprises Inc.; And Whereas Council deems it expedient to enter into an agreement for Contract No. TES2015 -01, for slurry seal; Now Therefore the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk be authorized to execute the Agreement for Contract No. TES2015 -01 attached hereto as Schedule "A" and forming part of this By- Law. That this by -law shall take effect on the final passing thereof. By -law read a First, Second and Third time, and Passed this 22 d day of April, 2015. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 424 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... TENDER FOR THE TOWNSHIP OF ORO- MEDONTE Proud ;Heritage, Exciting Future CONTRACT NO. TES2015 -01 TENDER FOR SLURRY SEAL TES2015 -01 Page 1 Page 425 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE TENDER CLOSING DATE IS 9 66 Ni Thursday March 26th, 2015 (Lowest or any tender not necessarily accepted) Tenders will be opened at the Administration Centre on This tender is general in nature. The actual works to be done, or materials purchased, will be administered by the Transportation Services Department as tendered. Please provide all the documentation required for each form. Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. TES2015 -01" and addressed to Lisa McNiven, Manager, Transportation Services, Township of Oro - Medonte, Box 100, ORO, Ontario LOL 2X0. If tenders are delivered by hand, they shall be delivered to the Manager, Transportation Services, Township of Oro - Medonte, Administration Centre, 148 Line 7 South, ORO, Ontario LOL 2X0. For further information, please contact: Lisa McNiven, Manager of Transportation Services Township of Oro - Medonte Telephone: (705) 487 -2171 TES2015 -01 Page 2 Page 426 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... CONTRACT NO. TES2015 -01 NOTICE TO BIDDERS: 1. Workplace Safety and Insurance: The Contractor shall provide the Township with a Clearance Certificate from the Workplace Safety and Insurance Board, saying that all dues and assessments payable under the Workplace Safety and Insurance Act, with respect to his employees or operations, have been complied with and shall ensure that the Certificate is valid for the duration of this Contract. The Contractor shall provide the Corporation with proof of a renewed Certificate at least 30 days prior to expiry. 2. The Contractor must also supply the Township of Oro - Medonte with a copy of a Traffic Protection Plan, in accordance with Book 7. The Contractor shall indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with this Contract No. TES2015 -01. The Township of Oro - Medonte requires the Contractor to enclose with the tender, an "Operator's CVOR Abstract" containing the Operator's Performance Record for the current year of the tender. 3. Please note that this tender will be awarded on the tendered amount. Payment will be made on the unit price tendered. 4. If the tendered amount is in excess of the budgeted amount and varies by more than 20 %, the Township reserves the right to reduce quantities to match budget amount without notice or re tender. 5. All work is to be performed under the supervision of the Manager of Transportation Services or her Representative. 6. Accessibility for Ontarians with Disabilities: The bidder shall comply with the provisions of the Accessibility for Ontarians with Disabilities Act, 2005, and the Regulations there under with regard to the provision of its goods or services to persons with disabilities. The bidder acknowledges that pursuant to the Accessibility for Ontarians with Disabilities Act, 2005, the Township of Oro - Medonte must, in deciding to purchase goods or services through its procurement process, consider the accessibility for persons with disabilities to such goods or services. TES2015 -01 Page 3 Page 427 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... TENDERING REQUIREMENTS Tender Deposit: A certified cheque made payable to the Township of Oro - Medonte for 10% of the total bid or optional to the tender deposit, a bidder may provide an irrevocable certified "Letter of Credit" for 10% of the tender amount issued from a chartered bank on a form acceptable to the Municipality. The cheque or Letter of Credit of unsuccessful bidders will be returned within fourteen (14) days of tender opening. The cheque or Letter of Credit of the successful bidder will be retained until the Municipality's acceptance of the work. Tenders not accompanied by a certified cheque or Letter of Credit will not be considered. Basis for Resection of Tender: Tenders may be rejected for any one of the following reasons: a) Bids received after closing date; b) Bids received on other than the tender form supplied; c) Bids not completed in ink or by typewriter; d) Incomplete bids (all items not bid); e) Qualified or conditional bids; 9 Bids not properly signed and sealed. *EACH BIDDER MUST COMPLETE THE TWO -PAGE "AGREEMENT" PORTION LOCATED AT THE END OF THIS TENDER* Occupational Health and Safety: The following requirements and conditions shall be included in all agreements with Contractors (and sub - Contractors) engaged by or on behalf of the Owner: Contractors acknowledge that they have read and understood the Occupational Health and Safety Act (OHSA) (R.S.O. 1990 C. 0.1) and regulations, made under that statute. The Contractor shall comply with all health and safety requirements established by the Occupational Health and Safety Act and regulations, the Owner and any applicable industry standards. The Contractor agrees to assume full responsibility for the enforcement of same. iii. The Contractor shall understand that its performance will be monitored and that their overall performance will be a major consideration for future Contracts with the Owner. The frequency and detail of ongoing project monitoring will be dependent upon the nature of the work and safety precautions specified. iv. The Contractor shall allow access to the work site on demand to representatives of the Owner. V. The Owner will take all action necessary to support the Contractor's health and safety efforts and to ensure that the Owner -owned and controlled environments in the vicinity of the project are free from hazards. TES2015 -01 Page 4 Page 428 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... Occupational Health and Safety (cont'd.): vi. The Contractor acknowledges and agrees that any breach or breaches of health and safety requirements, whether by the Contractor or any of its sub - Contractors, may invalidate the Contract. vii. The Contractor acknowledges and agrees that any damages or fines that may be assessed against the Owner by reason of a breach or breaches of the OHSA by the Contractor or any of its sub - Contractors, will entitle the Owner to set off the damages so assessed against any monies that the Owner may, from time to time, owe the bidder under this Contract or any other Contract whatsoever. Liabilitv Insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least $5,000,000.00, exclusive of interest and cost, against loss or damage resulting from bodily injury to, or death of, one or more persons and loss of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shall protect the Municipality against all claims for all damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. Penaltv Clause: If the Contractor shall fail to complete the work in accordance with the Contract and to the satisfaction of the Manager within the time limit specified, the Contractor shall pay to the Corporation, in addition to the full cost of inspection, the cost of other supervision and any other direct expenditures, $1,000.00 for each and every day that the work shall remain unfinished after the time limit specified. The reason of delay in the performance of the said work is hereby agreed upon, fixed and determined by the parties hereto as the liquidated damages that the Corporation will suffer by reason as said delay and default and not as a penalty; and the Corporation may deduct and retain the amount of such liquidated damages from any monies due or become due to the Contractor on any account. TES2015 -01 Page 5 Page 429 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... TENDER FOR CONTRACT NO. TES2015 -01 The Contractor has carefully examined the provisions, plans, specifications and conditions attached to the tender and has carefully examined the site and location of the work to be done under this Contract, and the Contractor understands and accepts the said provisions, plans, specifications and conditions, and for the prices set forth in this tender, hereby offers to furnish all machinery, tools, apparatus and other means of construction, furnish all materials, except as otherwise specified in the Contract, and to complete the work in strict accordance with the provisions, plans, specifications and conditions attached to this tender. Attached to this tender is a certified cheque in the amount specified in the "Tendering Requirements ", made payable to the Township of Oro - Medonte. Optional to the tender deposit, a bidder may provide an irrevocable certified Letter of Credit for 10 % of the tendered amount issued from a chartered bank on a form acceptable to the Municipality. The proceeds of this cheque shall, upon acceptance of the tender, constitute a deposit which shall be forfeited to the Municipality if the Contractor fails to file with the Municipality, an executed form of agreement for the performance of the work prepared by the Municipality in accordance with this tender and the provisions, plans, specifications and conditions attached hereto, within fourteen (14) days from the date of acceptance of the tender. It is agreed that the tender quantities are estimated only and may be increased or decreased by the Municipality without alteration of the Contract price. I/We (the Contractor) promise to commence work on: As directed by Township (To be completed by Contractor) and to diligently perform the work continuously, without undue delay, and further promise to complete the work by: "dii 20 5 (To be completed by Municipality) BY: Duncor Enterprises Inc. 101 Big Bay Point Road Barrie, Ontario L4N 8M5 Name of Firm or Individual (Hereinafter referred to as the "Contractor") Address Bruce Duncan , 4 c_. /Name of Person Signing for Firm (Signature) President Office of Person Signing for Firm 705 -730 -1999 Telephone No. TES2015 -01 Page 6 Page 430 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... CONTRACT NO. TES2015 -01 TENDER FOR SLURRY SEAL We are pleased to submit the following prices for work in Oro - Medonte Township during the coming season: To supply, and apply, slurry seal to various roads within the Township of Oro - Medonte. Estimated Area 14;000 s44are t 6tres. Price per Square Metre: TOTAL $ 33320.00 2.38 H.S.T. $ 4331 .60 GRAND TOTAL $ 37651.60 I/We hereby agree that the work specified and the material required in the Contract will be performed in strict accordance with the specifications in this tender. Signed at the County of Simcoe City Administrative Assistant of Barrie this 25 day of March Signature of Contractor or Witnesses and Position Held Company: Duncor Enterprises Inc. Address: 101 Big Bay Point Road Barrie, Ontario L4N 8M5 Signature of the Corporation Seal of Corporation Telephone: 705 - 730 -1999 in the .2015. TES2015 -01 Page 7 Page 431 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... PREPARATION OF SURFACE (SWEEPING AND VACUUM CLEANING): Normal Street cleaning will be carried out by the Contractor prior to the slurry seal treatment. However, due to problems created by parked vehicles and scheduling, it is contemplated that additional cleaning of all surfaces with a vacuum type sweeper may be required immediately prior to the sealing operations. The additional cleaning required to ensure proper application of the slurry mixture will be the Contractor's responsibility, at no additional cost to the Township. APPLICATION OF SLURRY SEAL SURFACE: The slurry mixture shall be of the desired consistency when applied on the surface and no additional elements shall be added, but total time of mixing shall not exceed four minutes. A sufficient amount of slurry seal shall be carried in all parts of the spreader at all times so that complete coverage is obtained during application of the mixture, which shall not proceed at speeds exceeding 60 metres per minute. The rate of application shall be 6.5 to 7.8 kilograms per square metre. Special care should be exercised by the Contractor to ensure that leakage of emulsion does not occur at longitudinal joints through worn spreader box squeegees, or that an excessive amount of emulsion does not build up at transverse joint locations during remount periods of the slurry machine. Any such occurrences should be rectified by removing from the roadway surface, those excess amounts by squeegee or other suitable means. Slurry seal shall not be applied when either the ambient or pavement temperature is 30 degrees Celsius and falling, but may be applied when both the ambient and pavement temperature is 70 degrees Fahrenheit and rising. The Slurry seal shall be applied only when weather conditions are conducive to obtaining a satisfactory surface and shall not be applied during periods of abnormally high relative humidity. TES2015 -01 Page 8 Page 432 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... SPECIFICATIONS FOR EMULSIFIED ASPHALT SLURRY SEAL SURFACE: DESCRIPTION: The work covered by this specification consists of furnishing all plant, labour, equipment and materials and performing all operations, including traffic control, necessary in connection with the application of a slurry seal surface, complete, in strict accordance with this specification. The slurry seal shall consist of a mixture of emulsified asphalt, mineral aggregate, Portland Cement mineral filler, and water, properly proportioned, mixed and spread on the surface as specified herein and as directed by the Manager of Transportation Services. MATERIALS AND APPROVAL: The Contractor shall advise the Manager of Transportation Services of the source of materials, the mix proportions and the aggregate grading's, which he proposes to use, and shall obtain the Manager of Transportation Services' approval of materials, as well as mix proportions, prior to commencing the work. Samples shall be taken periodically during the progress of the work to ensure conformance with the specifications approved. All materials incorporated in the work shall meet the following requirements: (a) Asphalt Emulsion: The asphalt emulsion shall be rapid setting type specially designed for slurry seal work, and as approved by the Manager of Transportation Services. (b) Aggregate: (c) The aggregate will consist of clean, sound, durable limestone screenings, which shall be free of clay, loam and other deleterious materials. Portland cement mineral filler shall be considered part of the blended aggregate. The final aggregate gradation, including mineral fillers, if required, shall fall within the following limits: Sieve Size 9.5 mm 4.75 mm 2.36 mm 1.18 mm 600 p m 300,u m 150p m 75 um Water: % Passing 100 85-100 65-90 45 -70 30-50 18 -30 10 -21 5 -15 All water used with the slurry seal mixture shall be potable and free from harmful soluble salt. TES2015 -01 Page 9 Page 433 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... COMPOSITION OF SLURRY SEAL: The amount of asphalt emulsion to be blended with the aggregate shall be adjusted to secure a residual asphalt content of 7.5 to 13.5% by weight of dry aggregate in the finished seal coat. Only the least amount of water necessary to obtain a fluid and homogeneous mixture without segregation shall be added. At all times, segregated mixes will be rejected. The Contractor shall, at his own expense, make trial batches to determine the ultimate blend of mineral aggregate and residual asphalt. The Manager of Transportation Services shall give final approval to the design used. EQUIPMENT: All equipment, tools, and machines used in the performance of this work shall be maintained in satisfactory working condition subject to the approval of the Manager of Transportation Services. (a) Mixer: The slurry seal mixing machine shall be a continuous flow mixing unit equipped for delivering accurately metered proportions of water, aggregate, fines and asphalt emulsion to a revolving spiralled multiblade mixer tank and to discharge the thoroughly mixed product on a continuous basis. A minimum of two (2) slurry seal units shall be used. APPLICATION OF SLURRY SEAL SURFACE: Approved hand squeegees shall be used to spread slurry in areas non - accessible to the slurry mixer, The Contractor will provide and maintain suitable protection on manhole covers, valve lids, catch basins and open grates during spreading operations. A light film of coal oil is to be applied to all covers and castings prior to spreading and same are to be brushed clean of slurry following application. The successful bidder will, at all times, work in close liaison with the Township of Oro - Medonte Manager of Transportation Services, or her Representative, and all works shall be done solely at the discretion of the Manager of Transportation Services. WORKING TIME LIMITS: The Contractor will be allowed to carry out operations only during daylight hours between 7:00 a.m. and 5:00 p.m., Monday through the following Friday, except Statutory or Civic Holidays, unless otherwise approved or directed by the Manager of Transportation Services. TES2015 -01 Page 10 Page 434 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... The work is to.bd cornpleied:duHtic ` l e tfine� riod :of`May 29.,201`5. to'Auiaitst 28 2015. TRAFFIC CONTROL: The Contractor will be responsible for all traffic control and will supply all traffic control devices as specified in, and will comply with Ministry of Transportation and Township By- laws. No compensation other than that provided under the Contract unit price will be made for protection of the work or for the control of traffic. Any damage to the new surface during the curing period done by traffic or the Contractor's equipment will be repaired at the Contractor's expense. MEASUREMENT AND PAYMENT: The slurry seal surface shall be measured and paid for by the square metre of work completed and accepted as designated by the Manager of Transportation Services. Payment shall include all costs arising in performing the work, including plant, labour, equipment, materials, and all other costs, except costs resulting from operations detailed under Traffic Control. QUANTITIES: The Contractor will supply sufficient equipment, labour and materials to complete a minimum of 12,000 square metres per working day. SUB - CONTRACTORS: The Contractor shall not use sub - Contractors, unless otherwise approved and is at the sole discretion of the Manager of Transportation Services. PREVIOUS EXPERIENCE: The Tenderer shall submit a resume of previous experience. List below other slurry seal contracts undertaken by Tenderer: YEAR ,JOB AUTHORITY VOLUME 2014 Slurry Seal Tws . of Oro—Medonte 51,890 m2 2014 Blurry Seal 1'ws r. of Ramara 10,311 m2 2014 Slurry Seal - nf Tnnisfil 2014 Slurry Seal -Town Tws- . of Essa 18 kas TES2015 -01 Page 11 Page 435 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... QUICK BREAK SLURRY SEAL All roadways will require the use of quick breaking slurry; the emulsifier shall be "INDULIN MQK" or the equivalent. The Contractor will quote the material used and supplier of the Quick Set Emulsifier, for approval by the Manager of Transportation Services. TES2015 -01 Page 12 Page 436 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... SCHEDULE "A" LIST OF BIDDER'S EQUIPMENT Please list the equipment to be used for Contract No. TES2015 -01 and specify whether the equipment to be used is owned by your firm or rented. NO. OF UNITS 1 YEAR 2010 MAKE Bergkamp MODEL' MI Continuous Machine 1 2009 Bergkamp M1 Continuous Machine 1 1998 Bergkamp M1 Continuous Machine 3 2009 Be gkamp.7 Support Units 3 1 2007 2005 Bergkamp Bergkamp Support Units M210 2 1 F__ All equipmen 2004 1997 owned by Bergkamp Bergkamp Duncor Enterprises Inc. M210 M206 TES2015 -01 Page 13 Page 437 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... AGREEMENT TOWNSHIP OF ORO- MEDONTE This Agreement made, in duplicate, this 25 day of March. 2015. BETWEEN: Duncor Enterprises Inc. City of Barrie District or County of and the Province of Ontario, Simcoe Hereinafter called the "Contractor" of the in the THE PARTY OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Manager of Transportation Services or her Representative, to do all the work as described hereafter, furnish all the materials, except as herein otherwise specified, and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans, specifications and conditions attached to the tender, and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. TES2015 -01 Page 14 Page 438 of 499 15.c) By -Law No. 2015 -069: A By -Law to Authorize the Executi... The Contractor further agrees that he will deliver the whole of the works, completed in accordance with this Agreement on or before the 28th day of August; 2015. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro - Medonte have hereunto signed their names and set their seals on the day first above written. Signature of Contractor, or Signature of the Clerk Signature of the Mayor with Seal Signature of Corporation Seal of Corporation TES2015 -01 Page 15 Page 439 of 499 15.d) By -Law No. 2015 -070: A By -Law to Authorize the Executi... The Corporation of the Township of Oro - Medonte By -Law No. 2015 -070 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Dalton R. Lowe and Sons Construction Ltd. for Supplying, Hauling, Mixing and Piling of Winter Sand (Tender TES2015 -02) Whereas the Municipal Act, 2001, S. 0. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; And Whereas Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C150408 -17, the successful bidder of Tender TES2015 -02 to be Dalton R. Lowe and Sons Construction Ltd.; And Whereas Council deems it expedient to enter into an agreement for Contract No. TES2015 -02 for supplying, hauling, mixing and piling of winter sand; Now Therefore the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk be authorized to execute the Agreement for Contract No. TES2015 -02 attached hereto as Schedule "A" and forming part of this By- Law. That this by -law shall take effect on the final passing thereof. By -law read a First, Second and Third time, and Passed this 22 d day of April, 2015. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 440 of 499 15.d) By -Law No. 2015 -070: A By -Law to Authorize the Executi... TENDER FOR THE TOWNSHIP OF ORO- MEDONTE Township of Proud Her tt�ge, Excitbr q Future CONTRACT NO. TES2015 -02 TENDER FOR THE SUPPLYING, HAULING, MIXING, AND PILING OF WINTER SAND TES2015 -02 Page 1 Page 441 of 499 15.d) By -Law No. 2015 -070: A By -Law to Authorize the Executi... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE TENDER CLOSING DATE IS 9:00 A.M. ON Thursday March 26, 2015 (Lowest or any tender not necessarily accepted) Tenders will be opened at the Administration Centre on Thursday March 26, 2015 at 2:00 p.m. This tender is general in nature, except that separate Forms 1 and 2 will be used. The actual works to be done, or materials purchased, will be administered by the Transportation Services Department as tendered. Please provide all the documentation required for each Form. Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. TES2015 -02" and addressed to Lisa McNiven, Manager of Transportation Services, Township of Oro - Medonte, Box 100, ORO, Ontario LOL 2X0. If tenders are delivered by hand, they shall be delivered to the Manager of Transportation Services, Township of Oro - Medonte, Administration Centre, 148 Line 7 South, ORO, Ontario LOL 2X0. For further information, please contact: Lisa McNiven Manager of Transportation Services Township of Oro - Medonte Telephone: (705) 487 -2171 TENDER FOR SOUTH YARD: TENDER FOR NORTH YARD: SOUTH YARD LOCATIONS: NORTH YARD LOCATIONS: TES2015 -02 1) Patrol Yard - Lot 16, Concession 14 (Oro) 2) Sand Storage Shed - Lot 11, Concession 7 (Oro) 1) Patrol Yard - Lot 16, Concession 9 (Medonte) 2) Sand Storage Shed — Lot 7, Concession 7 (Medonte) Page 442 of 499 Page 2 15.d) By -Law No. 2015 -070: A By -Law to Authorize the Executi... CONTRACT NO. TES2015 -02 NOTICE TO BIDDERS: 1. Workplace Safety and Insurance: The Contractor shall provide the Township with a Clearance Certificate from the Workplace Safety and Insurance Board, saying that all dues and assessments payable under the Workplace Safety and Insurance Act, with respect to his employees or operations, have been complied with and shall ensure that the Certificate is valid for the duration of this Contract. The Contractor shall provide the Corporation with proof of a renewed Certificate at least 30 days prior to expiry. 2. The Contractor must also supply the Township of Oro - Medonte with a copy of a Traffic Protection Plan, in accordance with Book 7. The Contractor shall indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with this Contract No. TES2015 -05. The Township of Oro - Medonte requires the Contractor to enclose with the tender, an "Operator's CVOR Abstract" containing the Operator's Performance Record for the current year of the tender. 3. The Contractor shall provide proof of "Surface Miner" training for all their employees who will perform work for this Contract. 4. The Contractor will complete and forward a "Notice of Mining Activities" to the Ontario Ministry of Labour, in accordance with Section 5(3)(c) of Ontario Regulation #854. 5. Please note that this tender will be awarded on the tendered amount. Payment will be made on the unit price tendered. 6. If the tendered amount is in excess of the budgeted amount and varies by more than 20 %, the Township reserves the right to reduce quantities to match budget amount without notice or re- tender. 7. All work is to be performed under the supervision of the Manager of Transportation Services or her Representative. 8. Accessibility for Ontarians with Disabilities: The bidder shall comply with the provisions of the Accessibility for Ontarians with Disabilities Act, 2005, and the Regulations there under with regard to the provision of its goods or services to persons with disabilities. The bidder acknowledges that pursuant to the Accessibility for Ontarians with Disabilities Act, 2005, the Township of Oro - Medonte must, in deciding to purchase goods or services through its procurement process, consider the accessibility for persons with disabilities to such goods or services. TES2015 -02 Page 3 Page 443 of 499 15.d) By -Law No. 2015 -070: A By -Law to Authorize the Executi... TENDERING REQUIREMENTS Tender Deposit: A certified cheque made payable to the Township of Oro - Medonte for 10% of the total bid or optional to the tender deposit, a bidder may provide an irrevocable certified "Letter of Credit" for 10% of the tender amount issued from a chartered bank on a form acceptable to the Municipality. The cheque or Letter of Credit of unsuccessful bidders will be returned within fourteen (14) days of tender opening. The cheque or Letter of Credit of the successful bidder will be retained until the Municipality's acceptance of the work. Tenders not accompanied by a certified cheque or Letter of Credit will not be considered. Basis for Resection of Tender: Tenders may be rejected for any one of the following reasons: a) Bids received after closing date; b) Bids received on other than the tender form supplied; c) Bids not completed in ink or by typewriter; d) Incomplete bids (all items not bid); e) Qualified or conditional bids; f) Bids not properly signed and sealed. *EACH BIDDER MUST COMPLETE THE TWO -PAGE "AGREEMENT" PORTION LOCATED AT THE END OF THIS TENDER *. Occupational Health and Safety: 1. The following requirements and conditions shall be included in all agreements with Contractors (and sub - Contractors) engaged by or on behalf of the Owner: i. Contractors acknowledge that they have read and understood the Occupational Health and Safety Act (OHSA) (R.S.O. 1990 C. 0.1) and regulations, made under that statute. ii. The Contractor shall comply with all health and safety requirements established by the Occupational Health and Safety Act and regulations, the Owner and any applicable industry standards. The Contractor agrees to assume full responsibility for the enforcement of same. iii. The Contractor shall understand that its performance will be monitored and that their overall performance will be a major consideration for future Contracts with the Owner. The frequency and detail of on -going project monitoring will be dependent upon the nature of the work and safety precautions specified. iv. The Contractor shall allow access to the work site on demand to representatives of the Owner. V. The Owner will take all action necessary to support the Contractor's health and safety efforts and to ensure that the Owner -owned and controlled environments in the vicinity of the project are free from hazards. TES2015 -02 Page 444 of 499 Page 4 15.d) By -Law No. 2015 -070: A By -Law to Authorize the Executi... Occupational Health and Safety (cont'd.): vi. The Contractor acknowledges and agrees that any breach or breaches of health and safety requirements, whether by the Contractor or any of its sub - Contractors, may invalidate the Contract. vii. The Contractor acknowledges and agrees that any damages or fines that may be assessed against the Owner by reason of a breach or breaches of the OHSA by the Contractor or any of its sub - Contractors, will entitle the Owner to set off the damages so assessed against any monies that the Owner may, from time to time, owe the bidder under this Contract or any other Contract whatsoever. Liability Insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least $5,000,000.00, exclusive of interest and cost, against loss or damage resulting from bodily injury to, or death of, one or more persons and loss of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shall protect the Municipality against all claims for all damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. Penalty Clause: If the Contractor shall fail to complete the work in accordance with the Contract and to the satisfaction of the Manager within the time limit specified, the Contractor shall pay to the Corporation, in addition to the full cost of inspection, the cost of other supervision and any other direct expenditures, $1,000.00 for each and every day that the work shall remain unfinished after the time limit specified. The reason of delay in the performance of the said work is hereby agreed upon, fixed and determined by the parties hereto as the liquidated damages that the Corporation will suffer by reason as said delay and default and not as a penalty; and the Corporation may deduct and retain the amount of such liquidated damages from any monies due or become due to the Contractor on any account. TES2015 -02 Page 5 Page 445 of 499 15.d) By -Law No. 2015707-0:,A By -Law to Authorize the Executi... TENDER FOR CONTRACT NO. TES2015 -02 The Contractor has carefully examined the provisions, plans, specifications and conditions attached to the tender and has carefully examined the site and location of the work to be done under this Contract, and the Contractor understands and accepts the said provisions, plans, specifications and conditions, and for the prices set forth in this tender, hereby offers to furnish all machinery, tools, apparatus and other means of construction, furnish all materials, except as otherwise specified in the Contract, and to complete the work in strict accordance with the provisions, plans, specifications and conditions attached to this tender. Attached to this tender is a certified cheque in the amount specified in the "Tendering Requirements ", made payable to the Township of Oro - Medonte. Optional to the tender deposit, a bidder may provide an irrevocable certified Letter of Credit for 10% of the tender amount issued from a chartered bank on a form acceptable to the Municipality. The proceeds of this cheque shall, upon acceptance of the tender, constitute a deposit which shall be forfeited to the Municipality if the Contractor fails to file with the Municipality, an executed form of agreement for the performance of the work prepared by the Municipality in accordance with this tender and the provisions, plans, specifications and conditions attached hereto, within fourteen (14) days from the date of acceptance of the tender. It is agreed that the tender quantities are estimated only and may be increased or decreased by the Municipality without alteration of the Contract price. THE TOWNSHIP OF ORO- MEDONTE SHALL DEDUCT 10% OFF OF THE TOTAL TENDER CHEQUE FOR EACH DAY THE CONTRACTOR IS OVER THE COMPLETION DATE. I/We (the Contractor) promise to commence work on: ux sMA h 1 { -k- ma" �F (To be comy5leted by ntractor) ins po+ —t�� ✓« and to diligently perform the work continuously, without undue delay, and further promise to complete the work by: October 15, 2015 (To be completed by Municipality) BY: f)&0,.1 IZ • LOLde AJ ® SOcj & Name of Firm or Individual (Hereinafter referred C/o r1j "S t LLL : t0,•,; LqD : to as the "Contractor") 14�03 tfi(,ciVjA-1 a6, 6OX-1c) Address Name of Person Signing for Firm (Signature) 6 , i.. xl) p�L CSt0Gwr Office of Person Signing for Firm (-'1Q S) 4 ;L6 - X-3` Telephone No. TES2015 -02 Page 6 W f3 Lu'04- Page 446 of 499 15.d) By -Law No. 2015 -070: A By -Law to Authorize the Executi... GENERAL CONDITIONS The general conditions of this Contract will be the general conditions as set out in OPS General Conditions and OPS Section 100, unless stated otherwise and is pertinent to this Contract. Regulations: The Contractor shall abide by all Acts, By -laws and Regulations relative to the performance of the work. Completion: Time shall be of the essence of this agreement. Payments: Monthly payments for work done may be paid up to 85% of the estimated value of the work performed. Within thirty -seven (37) days of the date of acceptance of the completed Contract, the remaining 15% will be released to the Contractor. Engineer or Manager of Transportation Services: Means the Council of the Municipality, or such other person, partnership or corporation as may be authorized by the Council to act on their behalf, in any particular capacity. Weighing: Weighing shall be carried out in accordance with OPSS 102, current at the time of this Contract. Copies of OPSS 102 are available upon request from the MTO District Office. Damage by Vehicles and Other Equipment: If at any time, in the opinion of the Manager of Transportation Services, damage is being done, or is likely to be done, to any highway or any improvement thereon, other than such portions as are part of the work, by the Contractor's vehicles or other equipment, whether licensed or unlicensed, the Contractor shall, on the direction of the Manager of Transportation Services and at the Contractor's own expense, make changes in or other equipment, or shall alter loadings or shall in some other manner, remove the cause of such damage to the satisfaction of the Manager of Transportation Services. Loading of Motor Vehicles: Where a vehicle is hauling material for use on the work under the Contract, in whole or in part, upon a public highway and where motor vehicle registration is required for such vehicle, the Contractor shall not cause or permit such vehicle to be loaded beyond the legal limit, as specified in the Highway Traffic Act, whether such vehicle is registered in the name of the Contractor or otherwise. MEASUREMENT FOR PAYMENT Measurement for payment, of granular materials, will include only those materials incorporated into the work and accepted by the Manger of Transportation Services. TES2015 -02 Page 447 of 499 Page 7 15.d) By -Law No. 2015 -070: A By -Law to Authorize the Executi... (a) Tonnage Measurement: Should the Contract require payment by the tonne, the method of weighing materials for payment shall conform to the requirements of OPSS 102. (b) Cubic Measurement: Should the Contract require payment by the cubic metre, one of the two following methods will be employed, as specified in the Contract: (1) End Area Method: Volume of materials will be measured in their original position and computed in cubic yards by the method of average end area. (2) Truck Box Method: Materials will be measured in cubic metre (loose) by pre- determined truck capacities. The pre - determined capacity of each truck will be that computed from its box dimensions. Loading of each truck shall be kept to not less than the pre - determined capacity of truck. Conversion Factor: 1 cubic yard = 0.764 cubic metres 1 cubic metre = 1.3 cubic yards 1 cubic metre = 1.76 tonnes 1 mile = 1.6 kilometres 1 kilometre = 0.6 miles BASIS OF PAYMENT: Payment at the Contract price shall be compensation, in full, for the supply of all labour, equipment and materials necessary to complete the work to the satisfaction of the Manger of Transportation Services or her Representative. I/We (the Contractor) have reviewed the above and understand the procedures implied. &III Ln ( AAFUO JC) Name of Person Signing for Firm ignature TES2015 -02 Page 8 Page 448 of 499 15.d) By -Law No. 2015 -070: A By -Law to Authorize the Executi... CONTRACT NO. TES2015 -05 TENDER FOR WINTER SAND FORM 1 - SOUTH YARD TENDER SPEC. ITEM NO. DESCRIPTION ESTIMATED QUANTITY UNIT PRICE TOTAL HAUL AND MIX TO 1. 531 TOWNSHIP PATROL YARD 3,800 Tonnes (location and amount subject to change) HAUL, MIX AND PILE IN 2. 531 TOWNSHIP SAND STORAGE 9,000 Tonnes 1 1 LO.00 SHED H.S.T No. L b`f " -t A. r ocol H.S.T $ 1 1 boo' i�=- TOTAL TENDER AMOUNT $ 1007 10515,iLl- Signed at the I �t�,�� a� ,�' of CE't.oW_A LGW in the County of ilv this OK� day of I'Y1et- r_4 12015. Fte ems--' _ Signature of Contractor or 0 Witnesses and Position Held LOW G 1 rRe,,rtj+ ��' sk tud 5`pA�c�4`+ , caJ CO&LLS-0 Name, Address and Telephone No. of Person To be Contacted Regarding Information and /or Performance of the Contract Tender accepted by Resolution of Council on , 2015. TES2015 -02 Page 9 Page 449 of 499 15.d) By -Law No. 2015 -070: A By -Law to Authorize the Executi... CONTRACT NO. TES2015 -02 TENDER FOR WINTER SAND FORM 2 - NORTH YARD H.S.T. No. lei b 43 an)md H.S.T. $ c 3qC - 131 TOTAL TENDER AMOUNT $ 61,6;q .° 1 Signed at the ` LOW4si e of C al,. in the County of i this _ day of r A,LCH )2015. Y Signature of Contractor or P,5,0 6 d Witnesses and Position Held Name; Address and Telephone No. of Person To be Contacted Regarding Information and /or Performance of the Contract Tender accepted by Resolution of Council on TES2015 -02 o ,A , L40t-ttSO 2015. Page 450 of 499 Page 10 SPEC. TENDER ITEM DESCRIPTION ESTIMATED UNIT TOTAL NO. QUANTITY PRICE HAUL, MIX AND PILE IN 1. 531 TOWNSHIP SAND STORAGE 7,500 Tonnes ��sd SHED AT PIT HAUL, MIX AND PILE AT 2. 531 THE TOWNSHIP PATROL 1,800 Tonnes 8,091 6(0 •f)o YARD H.S.T. No. lei b 43 an)md H.S.T. $ c 3qC - 131 TOTAL TENDER AMOUNT $ 61,6;q .° 1 Signed at the ` LOW4si e of C al,. in the County of i this _ day of r A,LCH )2015. Y Signature of Contractor or P,5,0 6 d Witnesses and Position Held Name; Address and Telephone No. of Person To be Contacted Regarding Information and /or Performance of the Contract Tender accepted by Resolution of Council on TES2015 -02 o ,A , L40t-ttSO 2015. Page 450 of 499 Page 10 15.d) By -Law No. 2015 -070: A By -Law to Authorize the Executi... AGREEMENT TOWNSHIP OF ORO- MEDONTE This Agreement made, in duplicate, this day of fY1yDr/LC4 2015. BETWEEN C. bQW0 A40 IEO W'� L7v • of the `%w.,4 phe at &L;Gr 2-u' » in the @istrictrn� County of 5_-ttk c0 G, and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Municipality' THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Manager of Transportation Services or her Representative, to do all the work specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. DESCRIPTION OF THE WORKS: Contract No. TES2015 -05 is to supply, haul and mix sand to the Township of Oro - Medonte in quantities as per Form of Tender Contract No. TES2015 -02. These quantities could vary depending on the amount of sand left at the end of the winter season. The Contractor will be required to refill both sand storage buildings during the winter when notified by the Municipality. TES2015 -02 Page 451 of 499 Page 11 15.d) By -Law No. 2015 -070: A By -Law to Authorize the Executi... The Contractor further agrees that he will deliver the whole of the works, completed in accordance with this Agreement on or before the 16th day of October, 2015. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro - Medonte have hereunto signed their names and set their seals on the day first above written. Signature of Contractor, or Signature of the Clerk Signature of the Mayor with Seal 1P Signature of Corporation 6013 i.00,�,16 Seal of Corporation P L6 Si �� TES2015 -02 Page 12 Page 452 of 499 15.e) By -Law No. 2015 -071: A By -Law to Authorize the Executi... The Corporation of the Township of Oro - Medonte By -Law No. 2015 -071 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Da -Lee Dust Control for "Dark Journal' Virgin Oil (Tender TES2015 -03) Whereas the Municipal Act, 2001, S. 0. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; And Whereas Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C150408 -17, the successful bidder of Tender TES2015 -03 to be Da -Lee Dust Control.; And Whereas Council deems it expedient to enter into an agreement for Contract No. TES2015 -03 for "Dark Journal" Virgin Oil; Now Therefore the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk be authorized to execute the Agreement for Contract No. TES2015 -03 attached hereto as Schedule "A" and forming part of this By- Law. That this by -law shall take effect on the final passing thereof. By -law read a First, Second and Third time, and Passed this 22 d day of April, 2015. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 453 of 499 15.e) By -Law No. 2015 -071: A By -Law to Authorize the Executi... TENDER FOR THE TOWNSHIP OF ORO- MEDONTE Proud Heritage, Exciting Future CONTRACT NO. TES2015 -03 TENDER FOR "DARK JOURNAL" VIRGIN OIL TES2015 -03 Page 1 Page 454 of 499 15.e) By -Law No. 2015 -071: A By -Law to Authorize the Executi... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE TENDER CLOSING DATE IS (Lowest or any tender not necessarily accepted) Tenders will be opened at the Administration Centre on This tender is general in nature. The actual works to be done, or materials purchased, will be administered by the Transportation Services Department as tendered. Please provide all the documentation required for each form. Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. TES2015 -03" and addressed to Lisa McNiven, Manager, Transportation Services, Township of Oro - Medonte, Box 100, ORO, Ontario LOL 2X0. If tenders are delivered by hand, they shall be delivered to the Manager, Transportation Services, Township of Oro - Medonte, Administration Centre, 148 Line 7 South, ORO, Ontario LOL 2X0. For further information, please contact: Lisa McNiven Manager of Transportation Services Township of Oro - Medonte Telephone: (705) 487 -2171 TES2015 -03 Page 2 Page 455 of 499 15.e) By -Law No. 2015 -071: A By -Law to Authorize the Executi... CONTRACT NO. TES2015 -03 NOTICE TO BIDDERS: 1. Workplace Safety and Insurance: The Contractor shall provide the Township with a Clearance Certificate from the Workplace Safety and Insurance Board, saying that all dues and assessments payable under the Workplace Safety and Insurance Act, with respect to his employees or operations, have been complied with and shall ensure that the Certificate is valid for the duration of this Contract. The Contractor shall provide the Corporation with proof of a renewed Certificate at least 30 days prior to expiry. 2. The Contractor must also supply the Township of Oro- Medonte with a copy of a Traffic Protection Plan, in accordance with Book 7. The Contractor shall indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with this Contract No. TES2015 -03. The Township of Oro - Medonte requires the Contractor to enclose with the tender, an "Operator's CVOR Abstract" containing the Operator's Performance Record for the current year of the tender. 3. Please note that this tender will be awarded on the tendered amount. Payment will be made on the unit price tendered. 4. If the tendered amount is in excess of the budgeted amount and varies by more than 20 %, the Township reserves the right to reduce quantities to match budget amount without notice or re- tender. 5. All work is to be performed under the supervision of the Manager of Transportation Services or her Representative. 6. Accessibility for Ontarians with Disabilities: The bidder shall comply with the provisions of the Accessibility for Ontarians with Disabilities Act, 2005, and the Regulations there under with regard to the provision of its goods or services to persons with disabilities. The bidder acknowledges that pursuant to the Accessibility for Ontarians with Disabilities Act, 2005, the Township of Oro - Medonte must, in deciding to purchase goods or services through its procurement process, consider the accessibility for persons with disabilities to such goods or services. TES2015 -03 Page 3 Page 456 of 499 15.e) By -Law No. 2015 -071: A By -Law to Authorize the Executi... TENDERING REQUIREMENTS Tender Deposit: A certified cheque made payable to the Township of Oro - Medonte for 10% of the total bid or optional to the tender deposit, a bidder may provide an irrevocable certified "Letter of Credit" for 10% of the tender amount issued from a chartered bank on a form acceptable to the Municipality. The cheque or Letter of Credit of unsuccessful bidders will be returned within fourteen (14) days of tender opening. The cheque or Letter of Credit of the successful bidder will be retained until the Municipality's acceptance of the work. Tenders not accompanied by a certified cheque or Letter of Credit will not be considered. Basis for Resection of Tender: Tenders may be rejected for any of the following reasons: a) Bids received after closing date; b) Bids received on other than the tender form supplied; c) Bids not completed in ink or by typewriter; d) Incomplete bids (all items not bid); e) Qualified or conditional bids; f) Bids not properly signed and sealed. *EACH BIDDER MUST COMPLETE THE TWO -PAGE "AGREEMENT" PORTION LOCATED AT THE END OF THIS TENDER *. Occupational Health and Safety: 1. The following requirements and conditions shall be included in all agreements with Contractors (and sub - Contractors) engaged by or on behalf of the Owner: i. Contractors acknowledge that they have read and understood the Occupational Health and Safety Act (OHSA) (R.S.O. 1990 C. 0.1) and regulations, made under that statute. ii. The Contractor shall comply with all health and safety requirements established by the Occupational Health and Safety Act and regulations, the Owner and any applicable industry standards. The Contractor agrees to assume full responsibility for the enforcement of same. iii. The Contractor shall understand that its performance will be monitored and that their overall performance will be a major consideration for future Contracts with the Owner. The frequency and detail of ongoing project monitoring will be dependent upon the nature of the work and safety precautions specified. iv. The Contractor shall allow access to the work site on demand to representatives of the Owner. V. The Owner will take all action necessary to support the Contractor's health and safety efforts and to ensure that the Owner -owned and controlled environments in the vicinity of the project are free from hazards. TES2015 -03 Page 4 Page 457 of 499 15.e) By -Law No. 2015 -071: A By -Law to Authorize the Executi... Occupational Health and Safety (cont'd.): vi. The Contractor acknowledges and agrees that any breach or breaches of health and safety requirements, whether by the Contractor or any of its sub - Contractors, may invalidate the Contract. vii. The Contractor acknowledges and agrees that any damages or fines that may be assessed against the Owner by reason of a breach or breaches of the OHSA by the Contractor or any of its sub - Contractors, will entitle the Owner to set off the damages so assessed against any monies that the Owner may, from time to time, owe the bidder under this Contract or any other Contract whatsoever. Liability Insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least $5,000,000.00, exclusive of interest and cost, against loss or damage resulting from bodily injury to, or death of, one or more persons and loss of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shall protect the Municipality against all claims for all damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. The Contractor shall be responsible for any environmental damages caused while applying the product or for two (2) days after applying the product. Penalty Clause: If the Contractor shall fail to complete the work in accordance with the Contract and to the satisfaction of the Manager within the time limit specified, the Contractor shall pay to the Corporation, in addition to the full cost of inspection, the cost of other supervision and any other direct expenditures, $1,000.00 for each and every day that the work shall remain unfinished after the time limit specified. The reason of delay in the performance of the said work is hereby agreed upon, fixed and determined by the parties hereto as the liquidated damages that the Corporation will suffer by reason as said delay and default and not as a penalty; and the Corporation may deduct and retain the amount of such liquidated damages from any monies due or become due to the Contractor on any account. TES2015 -03 Page 5 Page 458 of 499 15.e) By -Law No. 2015 -071: A By -Law to Authorize the Executi... TENDER FOR CONTRACT NO. TES2015 -03 The Contractor has carefully examined the provisions, plans, specifications and conditions attached to the tender and has carefully examined the site and location of the work to be done under this Contract, and the Contractor understands and accepts the said provisions, plans, specifications and conditions, and for the prices set forth in this tender, hereby offers to furnish all machinery, tools, apparatus and other means of construction, furnish all materials, except as otherwise specified in the Contract, and to complete the work in strict accordance with the provisions, plans, specifications and conditions attached to this tender. Attached to this tender is a certified cheque in the amount specified in the "Tendering Requirements ", made payable to the Township of Oro - Medonte. Optional to the tender deposit, a bidder may provide an irrevocable certified Letter of Credit for 10% of the tender amount issued from a chartered bank on a form acceptable to the Municipality. The proceeds of this cheque shall, upon acceptance of the tender, constitute a deposit which shall be forfeited to the Municipality if the Contractor fails to file with the Municipality, an executed form of agreement for the performance of the work prepared by the Municipality in accordance with this tender and the provisions, plans, specifications and conditions attached hereto, within fourteen (14) days from the date of acceptance of the tender. It is agreed that the tender quantities are estimated only and may be increased or decreased by the Municipality without alteration of the Contract price. IM/e (the Contractor) promise to commence work on: As T'�)Es 12cr> (To be completed by Contractor) and to diligently perform the work continuously, without undue delay, and further promise to complete the work by: � Z 201 (To be completed by Municipality) 5, 312.5 prjTrjn 10 Lirire BY: �� -�cE 17us Co l,rl�L Name of Firm or Individual (Hereinafter referred to as the "Contractor") 35oJcn+<S [20, s-7 s,�cy Cn `gFgNz- Address ame of Person Signing for Firm (Signature) C. C-- o . Office of Person Signing for Firm 4 6 5 - G43 —113-r. Telephone No. TES2015 -03 Page 6 Page 459 of 499 15.e) By -Law No. 2015 -071: A By -Law to Authorize the Executi... GENERAL CONDITIONS The general conditions of this Contract will be the general conditions as set out in OPS General Conditions and OPSS.PROV 100, unless stated otherwise and is pertinent to this Contract. Regulations: The Contractor shall abide by all Acts, By -laws and Regulations relative to the performance of the work. Completion: Time shall be of the essence of this agreement. Payments: Monthly payments for work done may be paid up to 85% of the estimated value of the work performed. Within thirty -seven (37) days of the date of acceptance of the completed Contract, the remaining 15% will be released to the Contractor. Engineer or Manager of Transportation Services: Means the Council of the Municipality, or such other person, partnership or corporation as may be authorized by the Council to act on their behalf, in any particular capacity. Weighing: Weighing shall be carried out in accordance with OPSS 102, current at the time of this Contract. Copies of OPSS 102 are available upon request from the MTO District Office. Damage by Vehicles and Other Equipment: If at any time, in the opinion of the Manager of Transportation Services, damage is being done, or is likely to be done, to any highway or any improvement thereon, other than such portions as are part of the work, by the Contractor's vehicles or other equipment, whether licensed or unlicensed, the Contractor shall, on the direction of the Manager of Transportation Services and at the Contractor's own expense, make changes in or other equipment, or shall alter loading or shall in some other manner, remove the cause of such damage to the satisfaction of the Manager of Transportation Services. Loading of Motor Vehicles: Where a vehicle is hauling material for use on the work under the Contract, in whole or in part, upon a public highway and where motor vehicle registration is required for such vehicle, the Contractor shall not cause or permit such vehicle to be loaded beyond the legal limit, as specified in the Highway Traffic Act, whether such vehicle is registered in the name of the Contractor or otherwise. TES2015 -03 Page 7 Page 460 of 499 15.e) By -Law No. 2015 -071: A By -Law to Authorize the Executi... CONTRACT NO. TES2015-04 TENDER FOR "DARK JOURNAL" VIRGIN OIL Schedule of unit prices attached to and forming part of the tender for Contract No. TES2015 -03 H.S.T. No. H.S.T. $ 5, 8 II sJ TOTAL $ I/We hereby agree that the work specified and the material required in the Contract will be performed in strict accordance with the specifications in this tender. Signed at the C_ i -r -/ of IZ_5_ro,J FY in the County of 2TH this day of r- �A--Lc+a , 2015. Signature of Contractor or Witnesses and Position Held CE o Signature of the Corporation Seal of Corporation �*yr0 Q06P-Z-S _ q6S -(s43 - 1N35 Name and Telephone No. of Person To be Contacted for Ordering Supply TES2015 -03 Page 8 Page 461 of 499 15.e) By -Law No. 2015 -071: A By -Law to Authorize the Executi... AGREEMENT TOWNSHIP OF ORO- MEDONTE This Agreement made, in duplicate, this Z3 �`� day of OAMcq 2015. BETWEEN C-:) 3 12 5 orrj � A.2( a L +) oIA bA LC-C I��sr GWK_ L_ of the C rry or- ST.. ,4&y C2Nc-K in the District or County of Wcc�L-►ar,TH and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Manager of Transportation Services or her Representative, to do all the work specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender, and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. DESCRIPTION OF THE WORKS: Supplying, hauling and applying "Dark Journal" Virgin Oil to roads within the Township of Oro - Medonte, as directed by the Manager of Transportation Services or her Representative. TES2015 -03 Page 9 Page 462 of 499 15.e) By -Law No. 2015 -071: A By -Law to Authorize the Executi... The Contractor further agrees that he will deliver the whole of the works, completed in accordance with this Agreement on or before the 11av cif �ur� 0'5 The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro - Medonte have hereunto signed their names and set their seals on the day first above written. Signature of Contra Signature of the Clerk Signature of the Mayor with Seal Signature of Corporation Seal of Corporation TES2015 -03 Page 10 Page 463 of 499 15.f) By -Law No. 2015 -072: A By -Law to Authorize the Executi... The Corporation of the Township of Oro - Medonte By -Law No. 2015 -072 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and K.J. Beamish Construction Co. Ltd. for Hot Mix Paving (Tender TES2015 -05) Whereas the Municipal Act, 2001, S. 0. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; And Whereas Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C150408 -17, the successful bidder of Tender TES2015 -05 to be K.J. Beamish Construction Co. Ltd.; And Whereas Council deems it expedient to enter into an agreement for Contract No TES2015 -05 for hot mix paving; Now Therefore the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk be authorized to execute the Agreement for Contract No. TES2015 -05 attached hereto as Schedule "A" and forming part of this By- Law. That this by -law shall take effect on the final passing thereof. By -law read a First, Second and Third time, and Passed this 22 d day of April, 2015. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 464 of 499 15J) By -Law No. 2015 -072: A By -Law to Authorize the Executi... TENDER FOR THE TOWNSHIP OF ORO- MEDONTE Township of Proud Heritage, Exciting Future CONTRACT NO. TES2015 -05 TENDER FOR HOT MIX PAVING TES2015 -05 Page 1 Page 465 of 499 15J) By -Law No. 2015 -072: A By -Law to Authorize the Executi... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE TENDER CLOSING DATE IS 9:00 A.M. ON THURSDAY, MARCH 26, 2015 (Lowest or any tender not necessarily accepted) Tenders will be opened at the Administration Centre on THURSDAY, MARCH 26, 2015 at 2:00 p.m. This tender is general in nature, except that separate Forms 1 and 2 will be used. The actual works to be done, or materials purchased, will be administered by the Transportation Services Department as tendered. Please provide all the documentation required for each Form. Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. TES2015 -05" and addressed to Lisa McNiven, Manager, Transportation Services, Township of Oro - Medonte, Box 100, ORO, Ontario LOL 2X0. If tenders are delivered by hand, they shall , be delivered to the Manager, Transportation Services, Township of Oro - Medonte, Administration Centre, 148 Line 7 South, ORO, Ontario LOL 2X0. For further information, please contact: Lisa McNiven, C.E.T., BSc Manager of Transportation Services Township of Oro - Medonte Telephone: (705) 487 -2171 The Contractor must grade and compact prior to paving on each section. To supply and place hot mix asphalt at various locations throughout the Municipality. The Contractor must supply and place shoulder gravel on each road section after paving. TES2015 -05 Page 2 Page 466 of 499 15J) By -Law No. 2015 -072: A By -Law to Authorize the Executi... CONTRACT NO. TES2015 -05 NOTICE TO BIDDERS: 1. Workplace Safety and Insurance: The Contractor shall provide the Township with a Clearance Certificate from the Workplace Safety and Insurance Board, saying that all dues and assessments payable under the Workplace Safety and Insurance Act, with respect to his employees or operations, have been complied with and shall ensure that the Certificate is valid for the duration of this Contract. The Contractor shall provide the Corporation with proof of a renewed Certificate at least 30 days prior to expiry. 2. The Contractor must also supply the Township of Oro - Medonte with a copy of a Traffic Protection Plan, in accordance with Book 7. The Contractor shall indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with this Contract No. TES2015 -05. The Township of Oro - Medonte requires the Contractor to enclose with the tender, an "Operator's CVO Abstract' containing the Operator's Performance Record for the current year of the tender. 3. Please note that this tender will be awarded on the tendered amount. Payment will be made on the unit price tendered. 4. If the tendered amount is in excess of the budgeted amount and varies by more than 20 %, the Township reserves the right to reduce quantities to match budget amount without notice or re- tender. 5. All work is to be performed under the supervision of the Manager of Transportation Services or her Representative. PLEASE REVIEW THE ASPHALT CEMENT PRICE INDEX CLAUSE AT THE BACK OF THE TENDER. 6. Accessibility for Ontarians with Disabilities: The bidder shall comply with the provisions of the Accessibility for Ontarians with Disabilities Act, 2005, and the Regulations there under with regard to the provision of its goods or services to persons with disabilities. The bidder acknowledges that pursuant to the Accessibility for Ontarians with Disabilities Act, 2005, the Township of Oro - Medonte must, in deciding to purchase goods or services through its procurement process, consider the accessibility for persons with disabilities to such goods or services. TES2015 -05 Page 3 Page 467 of 499 15J) By -Law No. 2015 -072: A By -Law to Authorize the Executi... TENDERING REQUIREMENTS Tender Deposit: A certified cheque made payable to the Township of Oro - Medonte for 10% of the total bid must accompany this tender. The certified cheque of the successful bidder will be retained until the Municipality's acceptance of the work. The certified cheques of unsuccessful bidders will be returned within fourteen (14) days of tender opening. Tenders not accompanied by a certified cheque will not be considered. Basis for Resection of Tender: Tenders may be rejected for any one of the following reasons: a) Bids received after closing date; b) Bids received on other than the tender form supplied; c) Bids not completed in ink or by typewriter; d) Incomplete bids (all items not bid); e) Qualified or conditional bids; D Bids not properly signed and sealed. *EACH BIDDER MUST COMPLETE THE TWO -PAGE "AGREEMENT" PORTION LOCATED AT THE END OF THIS TENDER *. Occupational Health and Safety: 1. The following requirements and conditions shall be included in all agreements with Contractors (and sub - Contractors) engaged by or on behalf of the Owner: i. Contractors acknowledge that they have read and understood the Occupational Health and Safety Act (OHSA) (R.S.O. 1990 C. 0.1) and regulations, made under that statute. ii. The Contractor shall comply with all health and safety requirements established by the Occupational Health and Safety Act and regulations, the Owner and any applicable industry standards. The Contractor agrees to assume full responsibility for the enforcement of same. iii. The Contractor shall understand that its performance will be monitored and that their overall performance will be a major consideration for future Contracts with the Owner. The frequency and detail of ongoing project monitoring will be dependent upon the nature of the work and safety precautions specified. iv. The Contractor shall allow access to the work site on demand to representatives of the Owner. V. The Owner will take all action necessary to support the Contractor's health and safety efforts and to ensure that the Owner -owned and controlled environments in the vicinity of the project are free from hazards. TES2015 -05 Page 4 Page 468 of 499 15J) By -Law No. 2015 -072: A By -Law to Authorize the Executi... Occupational Health and Safety (cont'd.): vi. The Contractor acknowledges and agrees that any breach or breaches of health and safety requirements, whether by the Contractor or any of its sub - Contractors, may invalidate the Contract. vii. The Contractor acknowledges and agrees that any damages or fines that may be assessed against the Owner by reason of a breach or breaches of the OHSA by the Contractor or any of its sub - Contractors, will entitle the Owner to set off the damages so assessed against any monies that the Owner may, from time to time, owe the bidder under this Contract or any other Contract whatsoever. Liability Insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least $5,000,000.00, exclusive of interest and cost, against loss or damage resulting from bodily injury to, or death of, one or more persons and loss of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shall protect the Municipality against all claims for all damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. Penalty Clause: If the Contractor shall fail to complete the work in accordance with the Contract and to the satisfaction of the Manager within the time limit specified, the Contractor shall pay to the Corporation, in addition to the full cost of inspection, the cost of other supervision and any other direct expenditures, $1,000.00 for each and every day that the work shall remain unfinished after the time limit specified. The reason of delay in the performance of the said work is hereby agreed upon, fixed and determined by the parties hereto as the liquidated damages that the Corporation will suffer by reason as said delay and default and not as a penalty; and the Corporation may deduct and retain the amount of such liquidated damages from any monies due or become due to the Contractor on any account. TES2015 -05 Page 5 Page 469 of 499 15J) By -Law No. 2015 -072: A By -Law to Authorize the Executi... TENDER FOR CONTRACT NO. TES2015 -05 The Contractor has carefully examined the provisions, plans, specifications and conditions attached to the tender and has carefully examined the site and location of the work to be done under this Contract, and the Contractor understands and accepts the said provisions, plans, specifications and conditions, and for the prices set forth in this tender, hereby offers to furnish all machinery, tools, apparatus and other means of construction, furnish all materials, except as otherwise specified in the Contract, and to complete the work in strict accordance with the provisions, plans, specifications and conditions attached to this tender. Attached to this tender is a certified cheque in the amount specified in the "Tendering Requirements ", made payable to the Township of Oro - Medonte. The proceeds of this cheque shall, upon acceptance of the tender, constitute a deposit which shall be forfeited to the Municipality if the Contractor fails to file with the Municipality, an executed form of agreement for the performance of the work prepared by the Municipality in accordance with this tender and the provisions, plans, specifications and conditions attached hereto, within fourteen (14) days from the date of acceptance of the tender. It is agreed that the tender quantities are estimated only and may be increased or decreased by the Municipality without alteration of the Contract price. Uwe (the Contractor) promise to commence work on: WIA-t 1`1, zaIS-. (To be completed by Contractor) and to diligently perform the work continuously, the work.hv, September 25th, 2015. K. J. ge ish C6nstruction Co. LTD. BY: P.O. BOX ORILLIA, Ontario L3V 6S1 T - K.J. EEAUISP f Al CO. LIMITED PER .............. "VICE- -PRES. �i without undue delay, and further promise to complete Name of Firm or Individual (Hereinafter referred to as the "Contractor") Address Name of Person Signing for Firm (Signature) Office of Person Signing for Firm Telephone No. TES2015 -05 Page 6 Page 470 of 499 15J) By -Law No. 2015 -072: A By -Law to Authorize the Executi... GENERAL CONDITIONS The general conditions of this Contract will be the general conditions as set out in OPS General Conditions and OPS Section 310, unless stated otherwise, and is pertinent to this Contract. Traffic control, as outlined in Book 7, shall be strictly adhered to by the Contractor at all times. Flagmen, who must be supplied by the Contractor, shall wear protective, fluorescent clothing, hard hats and green patch safety boots. All conditions as outlined in the Ministry of Transportation Forms 100, 200,310, 312, 314, must also be adhered to by the Contractor. The Contractor shall have the current above -noted Ministry of Transportation specification numbers in his possession, or a thorough knowledge of what is contained within them. Regulations: The Contractor shall abide by all Acts, By -laws and Regulations relative to the performance of the work. Completion: Time shall be of the essence of this agreement. Payments: Monthly payments for work done may be paid up to 85% of the estimated value of the work performed. Within thirty -seven (37) days of the date of acceptance of the completed Contract, the remaining 15% will be released to the Contractor. Asphalt: Asphalt must be approved M.T.O. mix design having the approval of the Manager of Transportation Services or her Representative. Aggregate must be from an approved commercial source. Equipment: The Contractor shall provide all equipment in excellent condition necessary to complete the required works. Bituminous pavers equipped with automatic screened controls of approved types must be supplied by the Contractor. Except where noted below, single pavers, or the lead paver when pavers are operated in echelon, shall be controlled by a 12 m ski or 12 m floating beam. Where such a ski is a flexible unit, it shall be equipped with a spring tensioned wire extending between brackets fitted on and slightly above each end of the ski. The sensing grid shall ride in the wire, not on the ski. TES2015 -05 Page 7 Page 471 of 499 15J) By -Law No. 2015 -072: A By -Law to Authorize the Executi... Equipment (cont'd.): When two or more pavers are in echelon, pavers following the lead paver shall use joint- matching shoes designed for the purpose, which shall ride on the previously placed un- compacted mat. The automatic transverse slope shall be set for the cross fall desired by the Manager of Transportation Services and shall be capable of being operated from either side of the paver. A self - propelled pneumatic tired roller with a self - contained tire inflation system may be used for intermediate and final rolling. However, should the finished rolled surface not prove satisfactory to the Manager of Transportation Services or her Representative, then a steel wheel roller will be required by the Contractor. TES2015 -05 Page 8 Page 472 of 499 15J) By -Law No. 2015 -072: A By -Law to Authorize the Executi... CONTRACT NO. TES2015 -05 TENDER FOR HOT MIX PAVING Schedule of unit prices attached to and forming part of the tender for Contract No. TES2015 -05 1 Map Attached Supply and Apply Tonnes 5313 $ g� $ (Line 4 N, Line 5 Hot Mix HL4 5q, 51-719 83 N ) (surface course Fine Grading and m2 44,275 $ $ N Compaction U �O g- Shoulder Gravel Tonnes 1265 $ $ Provisional Grade and Pave Lump 5 $ $ Private Driveway Sum Entrances to Property Line Grade and Install m 1400 $ 50 I $ N 2)1()0• Asphalt Gutter - 2 Provisional (For Supply and Apply Tonnes 7300 $ $ Fall Paving) Hot Mix HL4 (Forrester, Line 3 (surface course) N, Line 7 N, Line 7 S, Mount St Louis Rd) Provisional Fine Grading and m2 61,500 $ 0, Z' $ a; Compaction 12, CO Provisional Shoulder Gravel Tonnes 1750 $ 53 $ Provisional Grade and Pave Lump 5 $ $ Private Driveway Sum ' Entrances to Property Line Grade and Install m 5000 $ $ Asphalt Gutter H.S.T. $ G TOTALTENDER $ �qg z77. TES2015 -05 Page 9 Page 473 of 499 15J) By -Law No. 2015 -072: A By -Law to Authorize the Executi... I/We hereby agree that the work specified and the material required in the Contract will be performed in strict accordance with the specifications in this tender. Signed at the of Cfu� I (A in the County of j4 ci) E this 2 day of 41) e -r-,(4 , 2015. K.J. BEAUISPi R ®N CO. LIMITED c1 FI,; R........ %��! VICE-PRES. Signature of Contractor or Witnesses and Position Held K. La L` 3 2 S 144-7 Name and Telephone No. of Person To be Contacted for Ordering Supply Signature of the Corporation Seal of Corporation TES2015 -05 Page 10 Page 474 of 499 15J) By -Law No. 2015 -072: A By -Law to Authorize the Executi... AGREEMENT TOWNSHIP OF ORO- MEDONTE This Agreement made, in duplicate, this day of 2015. BETWEEN tS J EEAMISH CONSTRUCTION CO. LIMITED of the CIT'( v(�" QaALLrl in the Das#Fk+. or County of S1 and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Manager of Transportation Services or her Representative, to do all the work as described hereafter, furnish all the materials, except as herein otherwise specified, and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans, specifications and conditions attached to the tender, and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. TES2015 -05 Page 11 Page 475 of 499 15J) By -Law No. 2015 -072: A By -Law to Authorize the Executi... The Contractor further agrees that he will deliver the whole of the works, completed in accordance with this Agreement on or before the 25th day of September, 2015. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro - Medonte have hereunto signed their names and set their seals on the day first above written. KC J. BEQIMZCSTA UC N CO. LIMITED pE R ..............C.z... �.VICE PRES. Signature of ontractor, or Signature of the Clerk Signature of the Mayor with Seal Signature of Corporation Seal of Corporation TES2015 -05 Page 12 Page 476 of 499 15J) By -Law No. 2015 -072: A By -Law to Authorize the Executi... PAYMENT ADJUSTMENT FOR CHANGES IN THE MINISTRY OF TRANSPORTATION PERFORMANCE GRADED ASPHALT CEMENT PRICE INDEX The Township of Oro - Medonte will adjust the payment to the Tenderer based on changes to the Ministry of Transportation performance graded asphalt cement price index. The price index will be published monthly in the Contract Bulletin. The price index will be used to calculate the amount of the payment adjustment per tonne of new asphalt cement accepted in the Work. The price index will be based on the price, excluding taxes, FOB the depots in the Simcoe County area, of asphalt cement grade PG 58 -28 or equivalent. One index will be used to establish and calculate the payment adjustment for all grades. A payment adjustment per tonne of new asphalt cement will be established for each month in which paving occurs, when the price index for the month differs by more than 5% from the price index for the month of April, 2015. When the price index differential is less than 5 %, there will be no payment adjustment established for that month. Payment adjustments, due to changes in the price index, are independent of any other payment adjustments made to the hot mix tender items. The payment adjustment per tonne will apply to the quantity of new asphalt cement in the hot mix accepted in the Work during the month for which it is established. However, a payment adjustment will not apply to paving work done after the approved time for completion of the Contract has expired, including the expiration of any extensions of time that has been granted. The payment adjustment for the month will be calculated from the following formulae: 1. When Ip is greater than 1.05 ITO, the payment adjustment per tonne of asphalt cement is (Ip — 1.05 ITO) and the Contractor receives additional compensation of: PA = (Ip —1.05 ITO) X quantity of new asphalt cement in tonnes. 2. When Ip is less than .95 ITO, the payment adjustment per tonne of asphalt cement is (.95 ITO — Ip) and the Owner receives a rebate of: PA = (95 ITO — Ip) x quantity of new asphalt cement in tonnes. where: PA = payment adjustment for new asphalt cement, in dollars ITO = MTO PGAC price index published for the month prior to Tender opening Ip = MTO PGAC price index published for the month in which paving occurs TES2015 -05 Page 13 Page 477 of 499 15.g) By -Law No. 2015 -073: A By -law to Appoint Municipal Law... The Corporation of the Township of Oro - Medonte By -law No. 2015 -073 A By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers And to Repeal By -Law Nos. 2014 -049, 204 -088 and 2015 -027 Whereas the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; And Whereas the Police Services Act, R.S.O. 1990, Chapter P. 15, Section 15, provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the by -laws of a municipality; And Whereas the Council of the Corporation of the Township of Oro - Medonte does now find it expedient to appoint Municipal Law Enforcement Officers /Provincial Offences Officers; Now Therefore the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the employees of The Corporation of the Township of Oro - Medonte outlined on Schedule "A ", attached hereto and forming part of this by -law, be appointed Municipal Law Enforcement Officers /Provincial Offences Officers; 2. That employees of The Corporation of the Township of Oro - Medonte outlined on Schedule "B ", attached hereto and forming part of this by -law, be appointed Municipal Law Enforcement Officers /Provincial Offences Officers for the purpose of parking infractions; 3. That the employees of The Corporation of the Township of Oro - Medonte outlined on Schedule "C ", attached hereto and forming part of this by -law, be appointed Municipal Law Enforcement Officers /Provincial Offences Officers for the period of May 4, 2015 to December 31, 2015, inclusive; 4. That By -law Nos. 2014 -049, 2014 -088 and 2015 -027 are hereby repealed in their entirety; 5. This by -law shall take effect on the final passing thereof. By -law read a First, Second and Third time, and Passed this 22 d day of April, 2015. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 478 of 499 15.g) By -Law No. ched.g ,I-,,A By -law to Appoint Municipal Law... to By -law No. 2015 -073 for The Corporation of the Township of Oro - Medonte Municipal Law Enforcement Officers/ Provincial Offences Officers Robert Belsey Steve Blogg Janice Bosomworth Rob Jermey Bobbi Leppington Sherri Moore Hugh Murray Curtis Shelswell John Wigle Page 479 of 499 15.g) By -Law No. 2015 -073: A By -law to Appoint Municipal Law... Schedule "B" to By -law No. 2015 -073 for The Corporation of the Township of Oro - Medonte Municipal Law Enforcement Officers/ Provincial Offences Officers For the purpose of parking infractions Dean Mawdsley Lisa McNiven Harold Shelswell Scott Thomson Dan Tinney Page 480 of 499 15.g) By -Law No. 4cheduQe-,,A By -law to Appoint Municipal Law... to By -law No. 2015 -073 for The Corporation of the Township of Oro - Medonte Municipal Law Enforcement Officers/ Provincial Offences Officers For the period of May 4, 2015 to December 31, 2015, inclusive. Chelsie Lichtenfeld Adam Marchildon Dylan Neumann Page 481 of 499 15.h) BV Lqw No,, 20J Ae q 4: A. p B aam-law No. 2012 ro pora wn e� o ... By -law No. 2015 -074 A By -law to Amend By -law No. 2012 -181, A By -law to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Oro - Medonte Whereas Section 11 (3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a lower -tier municipality may pass by -laws respecting highways, including parking and traffic on highways and respecting parking, except on highways; And Whereas Section 27 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, states a municipality may pass by -laws in respect of a highway only if it has jurisdiction over the highway; And Whereas Sections 63 and 101 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provide for the removal and impounding or restraining and immobilizing of any vehicle placed, stopped, standing or parked in contravention of the by -law; And Whereas the Council of the Corporation of the Township of Oro - Medonte did, on the 24th day of October, 2012, enact By -law No. 2012 -181 to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Oro - Medonte; And Whereas the Council of the Corporation of the Township of Oro - Medonte deems it expedient to amend the permit parking on highways and other designated areas within the Township of Oro - Medonte; Now Therefore the Council of the Township of Oro - Medonte hereby enacts as follows: That Schedule "B" of By -law No. 2012 -181 be amended by replacing: LOCATION Carthew Bay Boat Launch With: LOCATION Carthew Bay Boat Launch on Lakeshore Road East Carthew Bay Boat Launch on Line 14 South AREA Designated areas on the property AREA Designated areas on the property Designated areas on the property This by -law shall take effect on the final passing thereof. By -law read a First, Second and Third time, and Passed this 22nd day of April, 2015. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 482 of 499 15J) By -Law No. 2015 -075: A By -Law to Amend By -Law, 2014 -01... The Corporation of the Township of Oro - Medonte By -Law No. 2015 -075 A By -Law to Amend By -Law, 2014 -012, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law) Whereas Part X11, Section 391(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it; for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and for the use of its property including property under its control; And Whereas Council of the Township of Oro - Medonte did, on the 5th day of February, 2014, enact By -law No. 2014 -012 to provide for the imposition of fees or charges; And Whereas Council deems it necessary to amend Schedule D, Recreation of By law No. 2014 -012; Now Therefore the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That Section 8 of Schedule "D" to By -law No. 2014 -012 — Recreation and Community Services be deleted in its entirety and replaced with the following: Permit Parking Daily or Annual Permit Bayview Memorial Park Carthew Bay Boat Launch on Line 14 South Line 9 Boat Launch Non - Resident Parking (Daily) $ 20.00 /vehicle /day Non - Resident Parking Pass (Annual) $ 110.00 /year Annual Permit Only Carthew Bay Boat Launch on Lakeshore Road East Shanty Bay Boat Launch Shanty Bay Wharf Non - Resident Parking Pass (Annual) $ 110.00 /year Note: This fee shall be in force and effect for the locations identified seven (7) days a week, for the period commencing the Saturday of the Victoria Day weekend to Labour Day inclusive, in each year 2. And That this by -law shall take effect on the final passing thereof. By -Law Read a First, Second and Third time, and Passed this 22nd day of April, 2015. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 483 of 499 15.j) By -Law No. 2015 -076: A By -law to Provide for the Givin... The Corporation of the Township of Oro - Medonte By -Law No. 2015 -076 A By -law to Provide for the Giving of Names to Highways within the Township of Oro - Medonte, County of Simcoe (Draft Plan of Subdivision 2011 - SUB -02 [Owen Estates], Concession 14 South Part Lot 5, RP 51 R6537 Part 1 (Medonte), Township of Oro - Medonte Whereas the Municipal Act, S.O. 2001, c.25, as amended, Section 11(3) authorizes a municipality to pass by -laws with respect to highways. And Whereas the Municipal Act, S.O. 2001, c.25, as amended, Section 61(1) provides that the municipality may enter upon land lying along a highway to install and maintain a sign setting out the name of a highway. And Whereas Council for The Corporation of the Township of Oro - Medonte adopted, by Motion No. C150408 -16, that the street names "Grace Crescent" and "Dylan Avenue" be assigned to the Owen Estates subdivision. Now Therefore the Council of the Township of Oro - Medonte hereby enacts as follows: That the highways located within Draft Plan of Subdivision 2011 - SUB -02 [Owen Estates], Concession 14 South Part Lot 5, RP 51R6537 Part 1 (Medonte), Township of Oro - Medonte, County of Simcoe, shall, on the day this by -law takes effect, be named as: Road 'A': "Grace Crescent" and Road 'B ": "Dylan Avenue ". That the names for the public highways "Grace Crescent" and "Dylan Avenue" shall be affixed at every affected intersection thereof on public property. Where it is not practical to affix the name on public property, it shall be affixed on private property. This by -law shall take effect on the final passing thereof. By -Law Read a First, Second and Third time, and Passed this 22nd day of April, 2015. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 484 of 499 15.k) ft Corporaiion the o�Wnsh p 0NMI -% do°teemove the Holding sy... By -law No. 2015 -077 A By -law to remove the Holding symbol On lands described as follows: Lot 7, Plan 51 M -881 Township of Oro - Medonte, County of Simcoe Roll # 4346- 030 - 012 -42748 Whereas the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R. S.O. 1990, c. P.13. And Whereas Council deems it appropriate to remove the Holding provision applying to the subject lands; Now Therefore the Council of the Township of Oro - Medonte hereby enacts as follows: Schedule'A8', to Zoning By -law No. 97 -95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "Lot 7, Plan 51 M- 881, Roll # 4346- 030 - 012 - 42748" as shown on Schedule 'A' attached hereto and forming part of this By -law. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. This by -law shall take effect on the final passing thereof. By -law read a First, Second and Third time, and Passed this 22nd day of April, 2015. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 485 of 499 15A) By -Law No. ;ghlPd4e A;,A By -law to remove the Holding sy... to By -law No. 2015 -077 for The Corporation of the Township of Oro - Medonte Location Map 9,I MOQN,POINT DRIVE Subject Lands (1 3 rbleray) TOWNSHIP OF ORO- MEDONTE Page 486 of 499 15.I eyeb ro ati obApie p - s�iipbf Qrb- �Vledon� Authorize the Executi... By -law No. 2015 -078 A By -law to Authorize the Execution of a Pre - Servicing Agreement with Braestone Development Corporation — Draft Plan of Subdivision (Phase 1A) for PCL 2 -1 SEC 51— ORO -9; LT 3, CON 9, ORO, being the E % & W %; LT 2, CON 9, ORO, being the E % & W %; PT 1, 51 R- 21804, except PT 1, 51 R- 28741; being all of PIN # 58532- 0089 (LT), Township of Oro - Medonte, County of Simcoe Whereas Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; And Whereas the Council of the Township of Oro - Medonte deems it advisable to enter into a Pre - Servicing Agreement with Braestone Development Corporation for the following lands: Draft Plan of Subdivision of — Draft Plan of Subdivision (Phase 1A) for PCL 2 -1 SEC 51— ORO -9; LT 3, CON 9, ORO, being the E'' /2 & W' /2; LT 2, CON 9, ORO, being the E'' /2 & W' /2 ; PT 1, 51R- 21804, except PT 1, 51R- 28741; being all of PIN # 58532 -0089 (LT), Township of Oro - Medonte, County of Simcoe Now Therefore the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk are hereby authorized to execute, on behalf of the Township of Oro - Medonte, a Pre - Servicing Agreement, a copy of which is attached hereto and forms part of this By -law as Schedule 'A'. That the Township of Oro - Medonte shall be entitled to enforce the provisions of the Pre - Servicing Agreement against the owners of the land; This by -law shall take effect on the final passing thereof. By -law read a First, Second and Third time, and Passed this 22 nd day of April, 2015. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 487 of 499 15.1) By -Law No.�2�Qe i O,7A�: A By -law to Authorize the Executi... to By -law No. 2015 -078 for The Corporation of the Township of Oro- Medonte ZOO& Proud "c4fav, Fxtrting Fxture d�y:1;,Iv1[fIIsrelr[c : AE4kTW - between - BRAESTONE DEVELOPMENT CORPORATION and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE PCL 2 -1 SEC 51— ORO -9; LT 3, CON 9, ORO, BEING THE E''A & W '1; LT 2, CON 9, ORO, BEING THE E 7, & WA; PT 1, 51 R- 21804, EXCEPT PT 1, 51 R- 28741; BEING ALL OF PIN # 58532 -0089 (LT) TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE April 22, 2015 By -Law No. 2415 -078 Page 488 of 499 15.1) By -Law No. 2015 -078: A By -law to Authorize the Executi... PRE - SERVICING AGREEMENT THIS AGREEMENT MADE BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (hereinafter called the "Township ") - and - BRAESTONE DEVELOPMENT CORPORATION (hereinafter called the "Developer ") WHEREAS the Developer is the registered owner of the lands described in Schedule `A" attached (the "Subdivision Lands "); AND WHEREAS the Developer desires to commence installing municipal services within the Subdivision Lands, prior to the registration of the Plan of Subdivision and the execution of the Subdivision Agreement with the Township; NOW THEREFORE THE PARTIES HERETO AGREE AS FOLLOWS, . 7. ASSUMPTION OF RISK BY DEVELOPER 1.1 The Developer agrees to assume all risk in commencing installation of Township services, as defined in Article 1.4 hereof, on the Subdivision Lands, prior to the execution of a Subdivision Agreement with the Township and the registration of the Plan of Subdivision. The Developer hereby releases the Township, its agents, servants and employees from and against all actions, suits, claims and demands whatsoever, which may arise either directly or indirectly as a result of the installation of Township services by the Developer. 1.2 The Developer acknowledges and agrees that, in the event that a Subdivision Agreement with the Township is not finalized for any reason and the Plan of Subdivision is not registered as a result, pre- servicing of the Subdivision Lands shall cease immediately. 1.3 The Developer acknowledges and agrees that Engineering design plans and specification for the Township services to be installed by the Developer, as submitted to the Township, in accordance with the terms of this Agreement, may require further amendment as a result of requirements imposed by the Township under the terms of the Subdivision Agreement to be entered into for the Subdivision Lands. The Developer covenants and agrees to assume all risk and responsibility for the cost of required revisions to the Engineering design drawings and specifications for the Township services, together with the costs of modifying, reconstructing, removing and/or replacing the Township services installed by the Developer, pursuant to the terms of this Agreement, in order to satisfy the requirements finally imposed by the Township at the time that the Subdivision Agreement is entered into. The Engineering Design plans are as follows: C.C. TATHAM & ASSOCIATES LTD. (Contract No. 103059) TITL€ PAGE INDEX SHEET PHASING PLAN PH -1 LEGAL PLAN 51 M_ Page 489 of 499 15.1) By -Law No. 2015 -078: A By -law to Authorize the Executi... General Servicing Plans General Servicing Plan GS -1 General Servicing Plan GS -2 General Servicing Plan GS -3 Siltation and Erosion Control PP-4 Siltation and Erosion Control Plan SC -1 Siltation and Erosion Control Plan SC -2 Siltation and Erosion Control Plan SC -3 Siltation and Erosion Control Notes and Details SC -5 Drainage Plans PP -9 Pre - Development Drainage Plan DP -1 Overall Post Development Drainage Plan ODP -2 Storm Sewer Drainage Plan STM-1 Storm Sewer Drainage Plan STM -2 Storm Sewer Drainage Plan STM -3 Stormwater Management Plans PP -15 Stormwater Management Plan and Sections SWM -1 Stormwater Management Sections and Details SWM -2 Stormwater Management Sections and Details SWM -3 Lot Grading Plans PP -19 Lot Grading Plan LG-1 Lot Grading Plan LG -2 Lot Grading Plan LG -3 Lot Grading Plan LG-4 Lot Grading Plan LG -5 Lot Grading Plan LG -g Lot Grading Plan LG -7 Lot Grading Plan LG -9 Plan and Profile Drawings Plan and Profile, Line 9 North PP -4A Plan and Profile, Line 9 North PP -4B Plan and Profile. Line 9 North PP -4C Plan and Profile, Buffalo Springs Drive PP-4 Plan and Profile, Buffalo Springs Drive PP -5 Plan and Profile, Buffalo Springs Drive PP -6 Plan and Profile, Buffalo Springs Drive PP -7 Plan and Profile, Settler's Ridge Drive PP -8 Plan and Profile, Settler's Ridge Drive PP -9 Plan and Profile, Settler's Ridge Drive PP -10 Plan and Profile, Settler's Ridge Drive PP -11 Plan and Profile, Settler's Ridge Drive PP -12 Plan and Profile, McNiven Court PP -13 Plan and Profile, McNiven Court PP -14 Plan and Profile, McLure Court PP -15 Plan and Profile, Dougal Drive PP -16 Plan and Profile, Dougal Drive PP -17 Plan and Profile, McKay Crescent PP -18 Plan and Profile, McKay Crescent PP -19 Plan and Profile, McKay Crescent PP -20 Plan and Profile, Settler's Ridge Dr— Outlet, Easement McKay Crescent — Line 9 North PP -21 Plan and Profile, Easement McNiven Court — Buffalo Springs Drive Easement Buffalo Springs Drive — Outlet PP -22 Plan and Profile, Recreation Centre Storm Sewer PP -23 Designs Standards Drawings Notes and Details D -1 Township Details D -2 Township Details D -3 Ontario Standards and Township Details D-4 Page 490 of 499 15.1) By -Law No. 2015 -078: A By -law to Authorize the Executi... Ontario Standards and Township Details D -5 Ontario Standards and Township Details D-6 Pressure Reducing Valve Chamber Notes and Details D -7 Water Distribution and Swabbing Plan WAT -1 Electrical Electrical Lighting, Specifications & Legend E -1 Electrical Lighting & Details E -2 Electrical Single Line Diagram and Details E -3 Accepted for Construction by AEC©M on April 13, 2015 Water Treatment Plant Title Sheet C.C. Tatham & Associates Ltd. (Contract No. 143059 -2) Overall Plan OP -1 Site Plan - Yard Pipework & Notes SP -1 Process Flow Diagram FD -1 Architectural - Floor and Roof Plans A -1 Architectural - Elevations A -2 Architectural - Sections and Details A -3 Process - Plan Section (Above Slab) R -1 Process - Plan Section (Below Slab) R -2 Process - Sections R -3 Process - Sections R4 Process - Sections R -5 Process - Details DE -1 Process - Details DE -2 Process - Details DE -3 Structural - Notes S -1 Structural - Details 51.1 Structural - Plan — Top Slab (Roof) S -2 Structural- Plan — Base Slab S -3 Structural - Section S-4 Structural - Sections S -5 Structural - Section S-6 Mechanical - Heating & Ventilating M -1 Mechanical - Plumbing &'Drainage M -2 Master Electrical Legend E -1 Site Plan - Electrical Site Plan and Details E -2 Electrical Single Line Diagram E -3 Elementary Control Diagram: Sheet No. 1 E4 Elementary Control Diagram: Sheet No. 2 E -5 Instrumentation Loop Diagrams E -6 Luminaire Schedule, Panel Schedules, and Miscellaneous Details E -7 Main PLC Panel Details and Power Distribution Diagram E-S Power, Controls & Instrumentation Layout and Conduit Layout E -9 Lighting, Receptacle & HVAC Equipment Layout, and Misc. Installation Details E -10 1.4 The Developer acknowledges and agrees that this Agreement relates to and permits the installation of the following Township services on the Subdivision Lands: 1. Site preparation (clearing and grubbing, strip, load, transport and stockpile topsoil); 2. Earthworks (site grading and excavation); 3. Road works; 4. Installation of Watermains; 5, Drainage Works, storm sewers and stormwater management works; B. Water treatment plant Page 491 of 499 15.1) By -Law No. 2015 -078: A By -law to Authorize the Executi... 1.5 The Developer acknowledges and agrees that no work shall be carried out on any existing Township right -of -way, and that there shall be no connection to services on any Township right -of -way. 1.6 The Developer acknowledges and agrees that no work shag be carried out on lands not owned by the Developer, without the written consent of the owner to be filed with and approved by the Township. 1.7 The Developer acknowledges and agrees that all Servicing Plans must comply with Federal, Provincial and Township laws, By -laws, standards and policies. 2. REQUIREMENTS PRIOR TO THE COMMENCEMENT OF WORK 2.1 The Developer agrees to submit the following to the Township, in a form satisfactory to the Township, prior to the commencement of the installation of Township services on the Subdivision Lands: a) A letter from a qualified Engineer experienced in the field of Township services confirming: 1. Retainer - That their firm has been retained by the Developers to act as Consulting Engineers for Braestone Development Corp. 2. Terms of Retainer - The terms of their retainer with the Developer as follows: a) Plans and Specifications - Prepare plans and specifications for the construction of Township services; b) Cost Estimates - Prepare cost estimates for the Township services to be constructed from the drawings; c) Approvals - Obtain all necessary approvals to construct; d) Co- ordination - Co- ordinate the installation of Township services to avoid conflicts with regards to telephone, cable T. V, and Township services; e) On -Site Inspections - Ensure that all on -site inspections of Township service installations are conducted by the Developer's Consulting Engineers at all times during construction; f) As- Constructed Drawings - Submit certified "as- constructed" drawings after acceptance of the Township services; g) Change in Retainer — If at any time during the project: i) The terms of their retainer are changed by the Developer, or; ii) If they become aware that they will not be able to provide "as constructed" drawings, they will notify the Township within twenty -four (24) hours; h) Erosion and Siltation Control - Ensure all necessary precautions are taken to prevent erosion and sedimentation of sewers, ditches, culverts, slopes, etc., both within the subdivision and downstream, prior to and during construction. b) Confirmation fetters are to be filed with the Township Clerk, confirming the following: 1) The Township Engineering Consultant has no objection to the pre - servicing; 2) The Planning Division has no objection to the pre- servicing; 3) The NVCA has no objection to the pre - servicing. Page 492 of 499 15.1) By -Law No. 2015 -078: A By -law to Authorize the Executi... 4) The Township Solicitor has no legal objections to the pre - servicing. c) Payment of cash or certified cheque required to cover the cost of the Township's lawyer and Planner for all costs involved in processing the Pre - Servicing Agreement, and for all the Township Engineering Consultant for checking of plans, specifications and inspection on behalf of the Township for the sum of Ten Thousand Dollars ($10,400). As accounts are received from the Township Planner, lawyer, and Engineering Consultant, they will be paid by the Township and then submitted to the Developer for reimbursement within thirty (30) days, In the event that the deposit is drawn down to a level of Five Thousand Dollars ($5, 004) or less, and the Developer does not pay the accounts within thirty (30) days, it is hereby understood and agreed that the Developer is in default of this Agreement and all work must cease; d) A Letter of Credit, as per Schedule "C ", in the amount set out in Schedule "B attached, as security to ensure the due completion of the Township services to be constructed by the Developer, and as security to be held by the Township for the warranty periods to be more particularly described in the Subdivision Agreement for the Subdivision Lands. The said Letter of Credit shall provide that if in the sole opinion of the Township, default under the terms of this Agreement has taken place, the said Letter of Credit may thereupon be drawn upon in whole or in part; e) A certified copy of an insurance policy, or a certificate of insurance, confirming comprehensive general liability in the amount of Five Million Dollars ($5,000,000.00), naming the Township as cc- insured, and containing the following additional provisions or endorsements: 1) Products /Completed Operations provisions; 2) Cross - liability clause; 3) Blasting included, only if done by an independent contractor; 4) Notice of Cancellation - a provision that the insurance company agrees to notify the Township within fifteen (15) days, in advance, of any cancellation or expiry of the said insurance policy. f) All Servicing Plans shall be submitted to and accepted by the Township Engineering Consultant; g) The Ministry of the Environment and Energy has given technical approval to the Servicing Plans: Certificate of Approval for Municipal Drinking Water Systems — Water Treatment Plant — Number 320- 7MCRQM, Certificate of Approval for Municipal Drinking Water Systems - Watermains — Number 6431- 7P4MDP, Certificate of Approval for Municipal and Private Sewage Works — Number 1315- 7P4MC24. 3. INSPECTION BY THE TOWNSHIP 3.1 The Developer agrees to permit unrestricted access to the Subdivision Lands to the Township and its agents for the purpose of inspection of the Township services to be installed by the Developer. Notwithstanding that inspections may be conducted by the Township or its agents, the Developer shall bear sole responsibility for the soundness of the Engineering design of the Township services, and for ensuring that the Township services to be installed will function, as intended, and will be compatible with the final Plan of Subdivision when and if such Plan of Subdivision is approved. 3.2 If, in the opinion of the Township, there is an emergency situation as a result of any work undertaken by the Developer or its servants, or agents, which requires immediate attention to avoid damage to private or public property or services owned by the Township or to eliminate a potential hazard to persons, such work Page 493 of 499 15.1) By -Law No. 2015 -078: A By -law to Authorize the Executi... may be done immediately by the Township at the expense of the Developer, but notice shall be given to the Developer at the earliest possible time. 4. APPLICATION OF SECURITY 4.1 In the event of default by the Developer under the terms of this Agreement, or N the Township is required to enter onto the Subdivision Lands or the abutting Township lands to conduct any work on the Township services or the connection of the Township services to facilities due to an emergency, the Township shall be entitled to draw upon the security posted by the Developer pursuant to the terms of this Agreement, in whole or in part, to cover the costs incurred by the Township in remedying the default on the part of the Developer, or in addressing the emergency situation. 5. NO REDUCTION OF SECURITY 5.1 The Developer acknowledges and agrees that no reduction in the amount of security filed by the Developer with the Township, in accordance with the terms of this Agreement, shall be permitted until such time as the Developer has entered into the Subdivision Agreement for the Subdivision Lands with the Township. Thereafter, any reductions in the security posted by the Developer shall he completed in accordance with the terms of the said Subdivision Agreement. 8. NO ASSUMPTION OF TOWNSHIP SERVICES 61 The Developer acknowledges and agrees that the Township shall not be required to assume the Township services to be constructed by the Developer, pursuant to the terms of this Agreement, until such time as the Developer has entered into a Subdivision Agreement with the Township for the Subdivision Lands, and the Township services have been completed, inspected, and approved. 7. NOTICE 7.1 Any notice required to be given pursuant to this Agreement may be given by prepaid registered post to the Developer at the following address: Braestone Development Corporation 85 Bayfield Street, Suite 504 Barrie, Ontario l 3A7 Or by Facsimile Transmission to: (705) 730 -1059 and such notice shall be deemed to have been given and received on the third day after mailing. 8. NO ASSIGNMENT 6.1 The Developer shall not assign or otherwise transfer the benefit of this Agreement without the written consent of the Township, which may be unreasonably withheld. IN WITNESS WHEREOF the Developer has hereunto set Its hands and seals this day of 2015. BRAESTONE DEVELOPMENT CORPORATION Per: Braestone Development Corporation J. David Bunston, Treasurer Page 494 of 499 15.1) By -Law No. 2015 -078: A By -law to Authorize the Executi... IN WITNESS WHEREOF the Township has hereunto sets its hands and seals this 22'0 day of April, 2015- THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Per: H.S. Hughes, Mayor Per J. Douglas Irwin, Clerk Page 495 of 499 15.1) By -Law No. 2015 -078: A By -law to Authorize the Executi... SCHEDULE "A" DESCRIPTION OF LANDS: PCL 2 -1 SEC 51— ORO -9; LT 3, CON 9, ORO, being the E/. & W 'h; LT 2, CON 9, ORO, being the E % & W'/ ; PT 1, 51R- 27804, except PT 1, 51R- 28741; being all of PIN # 58532.0089 (LT), Township of Oro- Medonte, County of Simcoe ROLL # 43.45- 910 -004.04000 Page 496 of 499 15.1) By -Law No. 2015 -078: A By -law to Authorize the Executi... SCHEDULE "I3" CASH DEPOSITS TO BE FILED WITH THE TOWNSHIP: Township's lawyer and Planner for all costs involved in processing the Pre - Servicing Agreement, and for all the Township's Engineers for checking of plans, specifications and inspection on behalf of the Township. $10,000 TOTAL CASH DEPOSITS TO THE TOWNSHIP $10,000 2. A Letter of Credit as security to ensure the due completion of the Township services to be constructed by the Developer, and as security to be held by the Township for the warranty periods to be more particularly described in the Subdivision Agreement for the Subdivision Lands. SECURITY TO BE DEPOSITED WITH THE TOWNSHIP $ 1,839,880.50 Page 497 of 499 15.1) By -Law No. 2015 -078: A By -law to Authorize the Executi... SCHEDULE "C" SUBDIVISION AGREEMENT - .STANDARD FOR THE TOWNSHIP "STANDBY" LETTER OF CREDIT IRREVOCABLE LETTER OF CREDIT DATE OF ISSUE: NAME= OF BANK: ADDRESS OF BANK: LETTER OF CREDIT NO.: AMOUNT: $ 1,839,880.50 Except as otherwise expressly stated, this Letter of Credit is issued subject to the Uniform Customs and Practices for Documentary Credits (1993 Revision), being ICC Publication No. UCP 500. TO: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE P.O. Box 100, Oro Ontario, LOL 2X0 We hereby authorize you to draw on the Bank of Ontario, , for the account of up to an aggregate amount of which is available on demand. Pursuant to the request of our said customer, we, the Bank of Ontario, hereby establish and give to you an Irrevocable Letter of Credit in your favour, in the above amount, which may be drawn on by you at any time and from time to time, upon written demand for payment made upon us by you which demand we shall honour without enquiring whether you have the right as between yourself and our said customer to make such demand and without recognizing any claim of our said customer or objection by them to payment by us. Demand shall be by way of a letter signed by an authorized signing officer of the Corporation of the Township of Oro- Medonte. The original Letter of Credit must be presented to us at: Bank of Ontario, . The Letter of Credit, we understand, relates to a Pre - Servicing Agreement between our said customer and the Corporation of the Township of Oro- Medonte, with Mortgage Cow as a third party, regarding subdivision of (property description) The amount of this Letter of Credit may be reduced from time to time, as advised by notice in writing, given to us by an authorized signing officer of the Corporation of the Township of Oro - Medonte. Partial drawings shall be permitted. We hereby agree that partial drawings under this Letter of Credit will be duly honoured upon demand. This Letter of Credit will continue in force for a period of one year, but shall be subject to the condition hereinafter set forth. It is a condition of this Letter of Credit that it shall be deemed to be automatically extended without amendment from year to year, from the present or any future expiration date hereof, unless at least thirty (30) days prior to the present, or any future expiration date, we notify you in writing by registered mail that we elect not to consider this Letter of Credit to be renewable for any additional period. Dated at , Ontario, this day of 20 Authorized Signature Authorized Signature Bank of Page 498 of 499 18.a) By -Law No. 2015 -067: Being a By -Law to Confirm the Pro... The Corporation of the Township of Oro - Medonte By -Law No. 2015 -067 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, April 22, 2015 Whereas Section 5 of the Municipal Act, 2001, S. 0. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; Now Therefore the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, April 22, 2015, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. By -Law Read a First, Second and Third time, and Passed this 22nd day of April, 2015. The Corporation of the Township of Oro - Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 499 of 499