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04 08 2015 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, April 8, 2015 9:30 a.m. - Closed Session 10:00 a.m. - Open Session Page 1.Call to Order - Private Prayer/Moment of Reflection: 2.Adoption of Agenda: a) Motion to Adopt the Agenda. 3.Disclosure of Pecuniary Interest: 4.Closed Session Items: a) Motion to go in Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO, re: Labour relations/employee negotiations (Compensation). d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Complainants). 5.Minutes of Council and Committees: 5 - 8a) Minutes of Special Council meeting held on Wednesday, March 25, 2015. 9 - 19b) Minutes of Council meeting held on Wednesday, March 25, 2015. 20 - 22 c) Minutes of Human Resources Committee meeting held on Thursday, March 26, 2015. 23 - 27 d) Minutes of Citizen/Senior of the Year Advisory Group meeting held on Monday, March 30, 2015. 28 - 30 e) Minutes of Special Council meeting held on Wednesday, April 1, 2015. 6.Recognition of Achievements: None. 7.Public Meetings: None. Page 1 of 205 Council Meeting Agenda - April 08, 2015 8.Deputations: 31 - 32 a) 10:00 a.m. Mike Charendoff, JDL Finance re: Request to Waive Invoices Related to Terra Moda. 9.Identification From the Public of an Agenda Item of Interest: 10.Reports of Municipal Officers: 33 - 41 a) Report No. DS2015-034, Andria Leigh, Director, Development Services re: Request for Extension of Draft Plan Approval and Proposed Street Naming, Plan of Subdivision Application 2011-SUB-02 (Owen Estates), Concession 14 South Part Lot 5, RP 51R6537 Part 1 (Medonte), Township of Oro- Medonte. 42 - 54 b) Report No. TES2015-04, Jerry Ball, Director, Transportation & Environmental Services re: Tender Results, Transportation Department. 55 - 62 c) Report No. RC2015-02, Shawn Binns, Director, Recreation & Community Services re: Sweet Dreams Ice Cream Ltd. Proposal. 63 - 68 d) Report No. CS2015-05, Doug Irwin, Director, Corporate Services/Clerk re: Review of Policy POL-ADM-03, Proclamations. 69 - 83 e) Report No. CS2015-06, Doug Irwin, Director, Corporate Services/Clerk re: Review of Policy POL-ADM-02, Flag Etiquette. 84 - 91 f) Report No. CS2015-07, Doug Irwin, Director of Corporate Services/Clerk re: Orillia Fish and Game Conservation Club, 2015 50/50 Draws, Request to Waive Lottery License Financial Guarantee Component. 92 - 96 g) Report No. CS2015-08, Doug Irwin, Director, Corporate Services/Clerk re: Land Exchange Forrester Road \[Refer to Item 15b)\]. 97 - 100 h) Tamara Obee, Manager, Human Resources, Health & Safety re: Education or Training of Members, Health & Safety Policies. 101 - 138 i) Tamara Obee, Manager, Human Resources, Health & Safety re: Education or Training of Members, Policy POL-HS-2-01-02, Respect in the Workplace (Harassment and Violence). 139 - 156 j) Donna Hewitt, Director, Corporate & Strategic Initiatives re: Strategic Planning Workshop. 11.Reports of Members of Council: 157 a) Mayor H.S. Hughes, correspondence dated March 21, 2015 from Maggie Lau re: Request for Oro-Medonte Memorabilia. 158 - 159 b) Councillors Hall and Crawford re: 2015 Budget Allocation. Page 2 of 205 Council Meeting Agenda - April 08, 2015 12.Consent Agenda: 160 - 164 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Canine Control Notice. 2. County Hosts Public Information Sessions on status of Official Plan, April 20, 2015 2-4 p.m. and 6-8 p.m., Simcoe County Museum, 1151 Highway 26, Minesing. 3. Carley Community Hall, Pancake Breakfast, Saturday, April 25, 2015, 9 a.m. to 11 a.m. 396 Warminster Side Road (north of Horseshoe Valley Road between Lines 8 and 9). 4. Township of Oro-Medonte Open Houses, Special Event Operations and Municipal Planning Process - Burl's Creek, Monday, April 13, 2015, 3:00 p.m.-5:00 p.m., Oro-Medonte Community Centre Banquet Hall, 71 Line 4 North, Oro-Medonte; and 7:00 p.m.-9:00 p.m., Trinity Community Presbyterian Church, 110 Line 7 South, Oro-Medonte. 165 - 175 b) Minutes of Midland Public Library meeting held on February 12, 2015. Staff Recommendation: Receive. 176 - 182 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, February 27, 2015. Staff Recommendation: Receive. 183 - 193 d) Nottawasaga Valley Conservation Authority, minutes of February 27, 2015 and highlights of March 27, 2015 meetings. Staff Recommendation: Receive. 13.Communications: 194 - 195 a) Correspondence dated March 25, 2015 from Amir Remtulla, Senior Vice President, Community, Aboriginal, Cultural and Public Affairs, Toronto 2015 Pan Am/Parapan Am re: Request for Accreditation Liaison Officer (ALO). 196 - 197 b) Correspondence received March 27, 2015 from Anita Frayne, Secretary/Treasurer, Safe Wind Energy for All Residents (SWEAR) re: Request to Financial Support, Charter Challenge of Ontario's Wind Turbine Approval Process. 198 c) Correspondence received April 1, 2015 from Margaret Thibideau, County of Simcoe re: Night at the Museum, Thursday, May 21, 2015, 7:00 p.m., Simcoe County Museum, 1151 Highway 26, Minesing. 14.Notice of Motions: None. 15.By-Laws: 199 - 202 a) By-Law No. 2015-053: A By-Law to Authorize the Execution of a Tax Arrears Extension Agreement. Page 3 of 205 Council Meeting Agenda - April 08, 2015 203 - 204 b) By-Law No. 2015-065: A By-law to Declare Surplus and Exchange the land described as Part Lot 17, Plan 712 being Part 6, Plan 51R-38903, (Part of PIN 58556-0166 (LT)), (geographic Township of Oro), Township of Oro- Medonte, County of Simcoe For Part of Lot 18, Plan 712, being Part 23, Plan 51R-38903, (Part of PIN 58556-0079 (LT)), (geographic Township of Oro), Township of Oro-Medonte, County of Simcoe for Municipal Purposes. 16.Questions from the Public Clarifying an Agenda Item: 17.Closed Session Items (Unfinished Items): None. 18.Confirmation By-Law: 205 a) By-Law No. 2015-059: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, April 8, 2015. 19.Adjournment: a) Motion to Adjourn. Page 4 of 205 5.a) Minutes of Special Council meeting held on Wednesday, M... Page 5 of 205 5.a) Minutes of Special Council meeting held on Wednesday, M... 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Page 30 of 205 8.a) 10:00 a.m. Mike Charendoff, JDL Finance re: Request to ... Page 31 of 205 8.a) 10:00 a.m. Mike Charendoff, JDL Finance re: Request to ... Page 32 of 205 10.a) Report No. DS2015-034, Andria Leigh, Director, Develop... Page 33 of 205 10.a) Report No. DS2015-034, Andria Leigh, Director, Develop... Page 34 of 205 10.a) Report No. DS2015-034, Andria Leigh, Director, Develop... Page 35 of 205 10.a) Report No. DS2015-034, Andria Leigh, Director, Develop... Page 36 of 205 10.a) Report No. DS2015-034, Andria Leigh, Director, Develop... Page 37 of 205 10.a) Report No. DS2015-034, Andria Leigh, Director, Develop... Page 38 of 205 10.a) Report No. DS2015-034, Andria Leigh, Director, Develop... Page 39 of 205 10.a) Report No. DS2015-034, Andria Leigh, Director, Develop... Page 40 of 205 10.a) Report No. DS2015-034, Andria Leigh, Director, Develop... Page 41 of 205 10.b) Report No. TES2015-04, Jerry Ball, Director, Transport... Page 42 of 205 10.b) Report No. TES2015-04, Jerry Ball, Director, Transport... Page 43 of 205 10.b) Report No. TES2015-04, Jerry Ball, Director, Transport... Page 44 of 205 10.b) Report No. TES2015-04, Jerry Ball, Director, Transport... Page 45 of 205 10.b) Report No. TES2015-04, Jerry Ball, Director, Transport... Page 46 of 205 10.b) Report No. TES2015-04, Jerry Ball, Director, Transport... Page 47 of 205 10.b) Report No. TES2015-04, Jerry Ball, Director, Transport... Page 48 of 205 10.b) Report No. TES2015-04, Jerry Ball, Director, Transport... Page 49 of 205 10.b) Report No. TES2015-04, Jerry Ball, Director, Transport... Page 50 of 205 10.b) Report No. TES2015-04, Jerry Ball, Director, Transport... Page 51 of 205 10.b) Report No. TES2015-04, Jerry Ball, Director, Transport... Page 52 of 205 10.b) Report No. TES2015-04, Jerry Ball, Director, Transport... Page 53 of 205 10.b) Report No. TES2015-04, Jerry Ball, Director, Transport... Page 54 of 205 10.c) Report No. RC2015-02, Shawn Binns, Director, Recreatio... Page 55 of 205 10.c) Report No. RC2015-02, Shawn Binns, Director, Recreatio... Page 56 of 205 10.c) Report No. RC2015-02, Shawn Binns, Director, Recreatio... Page 57 of 205 10.c) Report No. RC2015-02, Shawn Binns, Director, Recreatio... Page 58 of 205 10.c) Report No. RC2015-02, Shawn Binns, Director, Recreatio... Page 59 of 205 10.c) Report No. RC2015-02, Shawn Binns, Director, Recreatio... Page 60 of 205 10.c) Report No. RC2015-02, Shawn Binns, Director, Recreatio... Page 61 of 205 10.c) Report No. RC2015-02, Shawn Binns, Director, Recreatio... Page 62 of 205 10.d) Report No. CS2015-05, Doug Irwin, Director, Corporate ... Page 63 of 205 10.d) Report No. CS2015-05, Doug Irwin, Director, Corporate ... Page 64 of 205 10.d) Report No. CS2015-05, Doug Irwin, Director, Corporate ... Page 65 of 205 10.d) Report No. CS2015-05, Doug Irwin, Director, Corporate ... 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MAY 25, 2010 HEALTH & SAFETY POLICIES & PROCEDURES MANUAL INDEX Title Section SECTION 1 - LEGISLATED DUTIES AND RESPONSIBILITIES Employer - Duties and Responsibilities 1-01-01 Chief Administrative Officer 1-01-02 Management - Health and Safety Responsibilities 1-01-0 3 Supervisor - Health and Safety Responsibilities 1-01-04 Worker - Health and Safety Responsibilities 1-01-0 5 Joint Health and Safety Committee 1-01-06 Certified Member - Duties and responsibilities 1-01-07 The Right to Refuse Unsafe Work 1-01-08 Supplied Labour 1-01-09 Contractor Roles & Responsibilities 1-01-10 SECTION 2 - POLICIES Health & Safety Policy Statement 2-01-01 Respect in the Workplace 2-01-02 Return to Work Policy 2-01-0 3 Personal Protective Equipment Policy 2-01-04 First Aid Kits Policy 2-01-0 5 Working Alone Policy 2-01-06 Universal Precautions/Sharps Policy 2-01-07 Housekeeping and Cleaning Policy 2-01-08 Sun Sense Policy 2-01-09 Heat Stress Policy 2-01-10 Cold Stress Policy 2-01-11 Incident/Accident Reporting 2-01-12 Collision Reporting 2-01-13 Safe Use of Handheld Wireless Device Policy 2-01-14 Audio Equipment in the Workplace Policy 5 2-01-1 Visitor Responsibilities - Administration Centre Policy 2-01-16 Visitor Responsibilities - Transportation Services & Arena Policy 2-01-17 Hazard Assessment Policy 2-01-18 SECTION 3 - HEALTH AND SAFETY REQUIREMENTS Joint Health and Safety Committee(s) 3-01-01 Workplace Inspection Program 3-01-02 Pre-Start Health and Safety Review 3-01-03 Preventative Maintenance Program 3-01-04 Planned Preventative Maintenance 3-01-05 Purchasing Policy 3-01-06 Manager/Supervisor Accountabilities 3-01-07 Health & Safety Trends Review 3-01-08 Ministry of Labour Administrative Requirements 3-02-01 Page 97 of 205 10.h) Tamara Obee, Manager, Human Resources, Health & Safety... Title Section SECTION 4 - ACCIDENT/INCIDENT REPORTING AND INVESTIGATION Accident/Incident Reporting 4-01-01 Accident/Incident Investigation 4-01-02 Accident Analysis 4-01-03 Ill or Injured Employee Release Form 4-01-04 Protocol for Investigation 4-02-01 SECTION 5 - WORK PROTECTION Confined Space 5-01-01 Lock-Out, Tag-Out and Guarding 5-01-02 Hot Work 5-01-03 Non-Routine Work 5-01-04 SECTION 6 - EMERGENCY PROCEDURES Emergency Evacuation 6-01-01 SECTION 7 - TRAINING AND ORIENTATION Safety Training and Activities 7-01-01 Training and Orientation (Forms) 7-01-02 Initial Job Instruction 7-01-03 Non-Routine Work 7-01-04 Program & Transfer Orientation 7-01-05 SECTION 8 - SAFETY GUIDELINES AND PROCEDURES Adding Salt to Water Softener 8-01-01 Air Compressors & Air Tools 8-01-02 Animal Contact 8-01-03 Backing Up of Vehicles 8-01-04 Batteries, Chargers & Boosting Devices 8-01-05 Construction Site Safety 8-01-06 Electrical Panels - Changing Fuses 8-01-07 Fall Protection 8-01-08 Garbage 8-01-09 Hand Tools (Non-Powered) 8-01-10 Kitchen Appliances 8-01-11 Ladders and Ladder Safety 8-01-12 Lifting and Handling Safety 8-01-13 Office Ergonomics 8-01-14 Painting 8-01-15 Paper Cutter 8-01-16 Personal Hygiene 8-01-17 Power Tools - Electric 8-01-18 Pressure Washer 8-01-19 Shoveling Snow 8-01-20 Small Gas Powered Tools 8-01-21 Soldering 8-01-22 Changing Wheels on Small Vehicles 8-01-23 Insect Borne Disease 8-01-24 Working In or Near Water 8-01-25 Page 98 of 205 10.h) Tamara Obee, Manager, Human Resources, Health & Safety... Title Section Adding Oil to an Ammonia Compressor 8-02-01 Compressor Room 8-02-02 Draining Oil from an Ammonia Ice Refrigerator 8-02-03 8-02-04Elevator Floor Scrubber 8-02-05 8-02-06Ice Edger Lawn Maintenance & Equipment 8-02-07 8-02-0Olympia Ice Resurfacer 8 Replacing Board Glass 8-02-09 8-02-10Toilet & Urinal Disinfection & Cleaning 8-02-11Traffic Control 8-02-12Tree Maintenance (With a Brush Chipper) 8-02-13Tree Maintenance (With a Chainsaw) 8-02-14Tree Maintenance (With a Pole Saw) Fuel Handling 8-03-01 8-03-02Lawn Maintenance & Equipment Traffic Control 8-03-03 8-03-04Trenching Two-Way Radios 8-03-05 8-03-06Utility Break 8-03a-01ARC-MIG Welder Copper Service Breaker 8-03a-02 8-03a-03Heavy Equipment Hose Crimper 8-03a-04 8-03a-05Laser Beam Lifting Devices 8-03a-06 8-03a-07Oxy-Acetylene & Cutting Torches Parts Washer 8-03a-08 8-03a-09Press Propane 8-03a-10 8-03a-11Steamer Changing Wheels on Large Vehicles 8-03a-12 8-03a-13Tree Maintenance (With a Brush Chipper) Tree Maintenance (With a Chainsaw) 8-03a-14 8-03a-15Tree Maintenance (With a Pole Saw) Bi-Directional Tractor with Brushing Arm and Head 8-03a-16 8-03a-17Asphalt Hot Box Page 99 of 205 10.h) Tamara Obee, Manager, Human Resources, Health & Safety... Title Section Chemical Pump Service 8-03b-01 8-03b-02Chlorine Deliveries & Bulk Storage Chlorine Injector Cleaning 8-03b-03 8-03b-04Chlorine Transportation 8-03b-05Control Valves & Pressure Relief Valves Maintenance 8-03b-06Fire Hydrant Flushing Hydrant & Main Valve Maintenance 8-03b-07 8-03b-0Pressure Tank Replacement 8 Pump Removal or Replacement 8-03b-09 8-03b-10Sewage Pumphouse & Spray Fields Water Meter Installation & Replacement 8-03b-11 8-03b-12Watermain & Service Repair Chlorine mixing in pumphouse tanks for Cedarbrook & Canterbury 8-03b-13 Picking up chemical from suppliers 8-03b-14 Page 100 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Page 101 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Human Rights Code Criminal Records Act Human Rights Code Page 102 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... poisoned working environment Occupational Health and Safety Act. Occupational Health and Safety Act Page 103 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... should have known Occupational Health and Safety Act Occupational Health and Safety Act Page 104 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Page 105 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Page 106 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Page 107 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Note: It is the Townships policy not to investigate anonymous complaints unless there are extenuating circumstances. Page 108 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Page 109 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Page 110 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Page 111 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Please attach any reports/statements Page 112 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Please return signed ORIGINAL copy to Human Resources for filing Page 113 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... April 8, 2015 -Council Page 114 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... -based harassment and discrimination Bill 168 ÏWorkplace Violence and Agenda & Objectives April 8, 2015 -Council Reporting Procedures Why should I care? Consequences Harassment Code Page 115 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... will employees and Members of Council will under Harassment/Bullying and Discrimination New broad obligations under Bill 168 personally liable April 8, 2015 -Council Why should I care? Human Rights Code be held accountable Individuals can be be tolerated ItÔs Township Policy: ItÔs your job: ItÔs the law: the not All Page 116 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... The Township has a duty to ensure employees are not subjected to harassment/bullying and Township Duty = Disciplinary Response harassment/bullying and discrimination Everyone has a right to be free from Potential termination for first offence Political ramifications of actions April 8, 2015 -Council Why should I care? discrimination Page 117 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... April 8, 2015 -Council Medonte shall not tolerate There are many forms of any form of verbal abuse violence and harassment that must be recognized: Respect in the Workplace Employees or Visitors. The Township of Oro- Members of Council, or acts of violence exhibited towards Page 118 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Respect in the Workplace April 8, 2015 -Council nullifies or impairs equality employment, or equality in terms of the conditions of , which exclusion or preference Includes any distinction, based on the protected grounds in the Ontario Human Rights Code of opportunity in employment. Page 119 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Protected Grounds of Discrimination A record of offences for which a pardon has been granted under and has not been revoked, or an Race, colour, ancestry, citizenship, ethnic origin or place of origin Family, marital (including same-sex partnership) status offence in respect of any provincial enactment Sex (including pregnancy & gender identity) April 8, 2015 -Council Disability or perceived disability Criminal Records Act Sexual orientation Creed, religion the federal Age Page 120 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... comments of a sexual nature but which are directed at an individual because of gender. necessarily sexual in nature, that the recipient does not inappropriate conduct or welcome or that offends comments that are not Respect in the Workplace Includes conduct or Includes negative or them. April 8, 2015 -Council Page 121 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Threats, punishment or denial of benefit for refusing a sexual Distributing sexually explicit email messages or attachments Sexual advances or demands that the recipient does not Respect in the Workplace Displaying sexually offensive material such as posters, April 8, 2015 -Council Leering (persistent sexual staring) pictures, calendars, cartoons, etc. such as pictures or video files welcome or want advance Page 122 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Persistent, unwanted attention after consensual relationship Respect in the Workplace Unwelcome remarks, jokes, innuendos, propositions or Physical contact or sexual nature, such as touching or Sexually suggestive or obscene comments or gestures taunting about a personÔs body, clothing or sex April 8, 2015 -Council Sexual assault caressing ends Page 123 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Sexual advances by a person in a position to confer A reprisal or threat of reprisal for rejection of a Respect in the Workplace April 8, 2015 -Council sexual solicitation a benefit Page 124 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... ridicule a personÔs membership in person is pregnant, has children, Offensive comments, jokes or one of the protected grounds behaviour that disparage or Persistent or inappropriate questions about whether a Imitating a personÔs accent, Respect in the Workplace Inappropriate age, sexual orientation, or physical speech or mannerisms appearance comments or plans to April 8, 2015 -Council not welcome or that offends him based on the protected grounds Includes comments or conduct , which the recipient does Human Rights in the Ontario or her. Code Page 125 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... AffectÔs the personÔs dignity Results in a poisoned work or psychological integrity Respect in the Workplace Generally repetitive Hostile, abusive or inappropriate environment April 8, 2015 -Council workplace that is known or known to be unwelcome. intimidation or malicious ought reasonably to be Engaging in a course of comments or conduct against a worker in a Page 126 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Respect in the Workplace April 8, 2015 -Council setting impossible goals, withholding critical Gossipingand spreading malicious rumours Underminingsomeone elseÔs efforts by Workplace pranks, vandalism, bullying, Sabotagingsomeone elseÔs work Excludingor ignoring someone Yelling, insults, name calling Making false allegations Humiliatingsomeone Nicknames information hazing Page 127 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Respect in the Workplace April 8, 2015 -Council Comments about appearance/attire Unwelcome invitations Unwelcome touching ÑShop TalkÒ Facebook! Taunting E-mail Page 128 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Not restricted to Ñon the clockÒ What is the workplace? Not just the Ñfour wallsÒ Following, stalking, etc. April 8, 2015 -Council After-hours conduct conduct Page 129 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... 1)If you believe you are being harassed, tell the person Dealing with Workplace Harassment-informal c)ÑIt makes me uncomfortable when youÈÒ Respect in the Workplace d)ÑI donÔt find it funny when youÈÒ a)ÑI donÔt want you to do that.Ò April 8, 2015 -Council b)ÑPlease stop doing/sayingÈÒ stop. to Page 130 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... b)Include specific details of the behaviours considered Dealing with Workplace Harassment-informal 2)If the harassment continues after confronting the c)Provide details of the next steps planned if the a)Provide them with a written statement of the e)Record any harassment dates and details Respect in the Workplace d)Keep a copy of the statement April 8, 2015 -Council individual, you may want to:harassment does not stop to be harassing situation Page 131 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... A formal complaint must be completed as soon as Upon receipt of a complaint a formal investigation Where a complaint cannot be resolved informally, Dealing with Workplace Harassment-formal complaint to Human Resources, by completing possible, so the problem does not escalate or employees have the option to bring a formal OMHS-5 respect in the workplace complaint Respect in the Workplace April 8, 2015 -Council shall be initiated happen again Page 132 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... It is Township policy to not investigate anonymous Should an employee decide to not proceed with a Dealing with Workplace Harassment-formal investigate the matter and take steps to prevent complaints unless by extenuating circumstances formal complaint Human Resources may still Respect in the Workplace April 8, 2015 -Council further harassment. Page 133 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... Respect in the Workplace Communication during investigation Prompt handling of complaints Corrective action as required April 8, 2015 -Council Township Responsibilities Take complaints seriously Encourage reporting Full investigation Page 134 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... complaint (whether internally or externally, Threatening to file a complaint or filing a Respect in the Workplace Providing evidence in support of a Requesting accommodation Protection From Reprisal April 8, 2015 -Council formally or informally) complaint Page 135 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... expected, up to and including termination protect you from workplace violence and Zero-tolerance policy with regard to this Township has a legislative obligation to Each case will be assessed on its own Serious disciplinary responses to be Respect in the Workplace April 8, 2015 -Council workplace harassment Consequences sort of conduct of employment merits Page 136 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... QUESTIONS? April 8, 2015 -Council Page 137 of 205 10.i) Tamara Obee, Manager, Human Resources, Health & Safety... April 8, 2015 -Council Page 138 of 205 10.j) Donna Hewitt, Director, Corporate & Strategic Initiati... Ļ Ʒ Ɠ ƚ ķ Ļ a ŭ ƚ Ʃ Ɠ ź h Ɠ Ņ Ɠ ƚ ğ ƌ Ʀ t ź ŷ ĭ ź ƭ ŭ Ɠ Ļ Ǟ Ʒ ğ ƚ Ʃ Ʒ { Б Њ Љ Ћ Ѝ Њ Љ Ћ 2015 8, April Page 139 of 205 10.j) Donna Hewitt, Director, Corporate & Strategic Initiati... Components Plan Strategic Plan; 2035 Strategic Medonte Engagement Corporate 6.Value/Principles Analysis ΑŷǤ ΑhƩƚ Steps 2014 of 1.Review 4.SWOT 5.Vision 3.Rules 7.Next 2.2010 2015 8, 2 April Page 140 of 205 10.j) Donna Hewitt, Director, Corporate & Strategic Initiati... our resource Budget we will efforts? ΘIƚǞ of of CAO Code Charters Council, Authorities; what? 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Advisory County of Simcoe, Office of the Warden and CAO 1110 Highway 26, Midhurst, Ontario L0L 1X0 simcoe.ca FOR IMMEDIATE RELEASE County hosts Public Information Sessions on status of Official Plan April 20, 2015 2 p.m. to 4 p.m. and 6 p.m. to 8 p.m. at the Simcoe County Museum Midhurst/ March 20, 2015 The County of Simcoe is hosting two Public Information Sessions on the status and approval process of its Official Plan. The identical sessions will run from 2 p.m. to 4 p.m. and again from 6 p.m. to 8 p.m. on April 20, 2015 at the Simcoe County Museum, 1151 Highway 26, Minesing, Ontario. The first half hour of each session will feature an informal open house with display boards outlining the County of Simcoe Official Plan approval process, as well as information and considerations that go into the development of an Official Plan. Presentations and Q&A will follow. The Official Plan provides overall direction on land use planning and development matters. The Province of Ontario requires the Official Plan to be in conformity with provincial legislation and policy. Once approved, local municipalities will use the Official Plan to bring their own local official plans into conformity on matters such as growth, environmental protection, sustainable transportation and infrastructure, and resource conservation. County Council first adopted the updated Official Plan in 2008, and due to changes in provincial legislation, the Official Plan was further updated and again endorsed by County Council in 2013. During this period, the Official Plan has been under appeal with the Ontario Municipal Board. The hearing commenced in March 2013 and is ongoing. A brief history of events is as follows: County Council adopted the updated Official Plan in 2008 based on conformity with provincial legislation and policy of the day In 2009 the County appealed the lack of decision on the Official Plan by the Province to the Ontario Municipal Board Approximately 100 other parties joined the hearing process as either appellant parties, parties, or participants since 2009 Between 2009 and 2012 a number of changes were required to the Official Plan in order to conform to emerging provincial legislation including the Lake Simcoe Protection Plan and Growth Plan Amendment 1 (Simcoe Sub-Area) The County provided public notice of the Modified Official Plan and invited public comment during summer 2012 The Modified Official Plan was endorsed by County Council in 2013 The Ontario Municipal Board hearing commenced in March 2013 and is ongoing: of the 148 pages of the Official Plan approximately 70 pages are approved. Of the 489 polices, 352 have been approved by the Ontario Municipal Board The County of Simcoe has no jurisdiction to reconsider matters that have been determined by or are before the Ontario Municipal Board Page 161 of 205 12.a) Announcements of Interest to the Public: Township of O... Our Official Plan is an important document that will guide growth and responsible planning in our County for future generations, said Warden Gerry Marshall. These Public Information Sessions will provide an opportunity for residents to learn about the history and current status of the appeal of our Official Plan, as well as next steps in the process at the Ontario Municipal Board. Purpose of the Public Information Sessions: At its meeting on March 10, 2015, County Council approved a motion to hold a Public Information Session. The purpose of these sessions is to provide information on the status and approval process of the County of Simcoe Official Plan. As the Official Plan is currently under appeal at the Ontario Municipal Board, residents should be advised that the sessions will be for information only. The County of Simcoe has no jurisdiction to reconsider matters that have been determined by or are before the Ontario Municipal Board. Topics Presented at the Public Information Sessions: The Public Information Sessions will outline the history of the development of the Official Plan, including key milestones and the role that the public, agencies, and Province of Ontario have with the development of the Official Plan. Information will also outline what sections of the Official Plan have been approved by the Ontario Municipal Board and what the timelines are for consideration of the remaining sections and summarize the roles and responsibilities of the County, the Province and public at the Ontario Municipal Board when an Official Plan is appealed. For further details about the Public Information Sessions or about the history and status of the County http://www.simcoe.ca/op. of Simcoe Official Plan visit EVENT:Public Information Sessions on Status of County of Simcoe Official Plan Where Simcoe County Museum 1151 Highway 26 Minesing, Ontario L0L 1Y2 When Monday, April 20, 2015 Session One: 2 p.m. to 4 p.m. Session Two: 6 p.m. to 8 p.m. Note: Information presented in the sessions will be identical The County of Simcoe is composed of sixteen member municipalities and provides crucial public services to County residents, in addition to providing paramedic and social services to the separated simcoe.ca cities of Barrie and Orillia. Visit our website at . - 30 - Allan Greenwood Collin Matanowitsch Director, Corporate Communications Communications Co-ordinator 705-726-9300 ext. 1230 705-726-9300 ext. 1430 705-794-9301 (mobile) 705-734-8386 (mobile) Collin.Matanowitsch@simcoe.ca Allan.Greenwood@simcoe.ca Page 162 of 205 12.a) Announcements of Interest to the Public: Township of O... Page 163 of 205 12.a) Announcements of Interest to the Public: Township of O... MEDIA RELEASE 148 Line 7 South Oro-Medonte, Ontario L0L 2E0 Corporate Communications Office of the CAO www.oro-medonte.ca FOR IMMEDIATE RELEASE APRIL 2, 2015 Township Hosting Open Houses Special Event Operations and Municipal Planning Process Oro-Medonte, ON The Township of Oro-Medonte will be hosting two (2) open houses related to Event Grounds to provide information regarding special event operations and municipal planning processes. Representatives from the Alcohol and Gaming Commission of Ontario, Ontario Provincial Police, Simcoe Muskoka District Health Unit, Simcoe County Paramedics, and municipal staff will present. Open House Session 1 Monday, April 13, 2015 | 3:00pm 5:00pm Oro-Medonte Community Centre Banquet Hall, 71 Line 4 North, Oro-Medonte Open House Session 2 Monday, April 13, 2015 | 7:00pm 9:00pm Trinity Community Presbyterian Church, 110 Line 7 South, Oro-Medonte The same information will be shared at both sessions. Due to the large number of attendees expected and the limited capacity of the facilities, we request that the public attend only one of the sessions to accommodate everyone interested in attending. In response to questions raised, printed information will be available at the open houses and posted to the website. At the Open Houses, staff will be providing an overview of the planning application process. These open houses are not part of the Planning Act Public Meeting process; those meetings will be scheduled at a later date with notice provided. The forum Creek planning application is the future Public Meeting and cannot be accepted at the open house. Oro-Medonte is a diverse and beautiful community with a central location in Ontario. A community of 20,078 full-time residents, Oro-Medonte covers a land area of 61,000 hectares, stretching from the northern border of Barrie and Lake Simcoe to the southern fringes of Orillia and north to Tay and www.oro-medonte.ca Severn Townships. For more information, please visit our website at . -30- Township of Oro-Medonte Darcy Brooke-Bisschop Coordinator, Economic Development/Communications O: (705) 487-2171 ext. 2138 C: (705) 794-0399 dbrooke-bisschop@oro-medonte.ca Township of Oro-Medonte Media Release Page 1 of 1 @TwpOroMedonte facebook.com/OroMedonte Page 164 of 205 12.b) Minutes of Midland Public Library meeting held on Febr... 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BOD-02-15 Friday, February 27, 2015 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: LSRCA Staff Present: Mayor G. Dawe, Chair M. Walters, Chief Administrative Officer Regional Councillor/Deputy Mayor B. Drew, Vice Chair R. Baldwin, GM, Planning & Development D. Bath R. Jarrett, GM, Communications & Education J. Dolan B. Kemp, GM, Conservation Lands Councillor A. Eek J. Lee, GM, Corporate & Financial Services Councillor K. Ferdinands B. Longstaff, GM, Integrated Watershed Management Councillor P. Ferragine L. Aspen, Hydrologist Mayor V. Hackson T. Barnett, Coordinator, BOD/CAO, Project & Services Councillor S. Harrison-McIntyre B. Booth, Manager, Planning, Regulations & Enforcement Councillor D. Kerwin D. Campbell, GIS Coordinator Councillor S. Macpherson J. Dawson, Environmental Regulations Analyst Councillor P. Molloy S. Jagminas, Communications Specialist D. Lembcke, Manager, Environmental Science and Monitoring Mayor M. Quirk M. Rosato, Communications Specialist Councillor R. Simpson K. Yemm, Manager, Corporate Communications Councillor S. Strangway Deputy Mayor/Regional Councillor D. Wheeler Regrets: Councillor P. Silveira Councillor S. Valiquette-Thompson I.DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. II.APPROVAL OF THE AGENDA Moved by: S. Strangway Seconded by: M. Quirk BOD-018-15 RESOLVED THAT the content of the Agenda for the February 27, 2015 meeting of the LSRCA Board of Directors as amended to include Staff Report No. 12-15-BOD under Item XII, Other Business, be approved. CARRIED III.ADOPTION OF THE MINUTES th 64 Annual General Meeting January 23, 2015 Moved by: V. Hackson Seconded by: D. Wheeler Page 176 of 205 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -02-15 February 27, 2015 Minutes Page 2 of 7 BOD-019-15 RESOLVED -01-15 held on Friday, January 23, 2015 be approved as printed and circulated. CARRIED IV.ANNOUNCEMENTS There were no announcements for this meeting. V.DEPUTATIONS There were no deputations for this meeting. VI.HEARINGS There were no hearings at this meeting. VII.PRESENTATIONS a)Scanlon Creek Conservation Area Management Plan General Manager, Conservation Lands, Brian Kemp, provided the Board with a presentation regarding the Scanlon Creek Conservation Area Management Plan, first giving credit to Land Management Technician, Kate Lillie, who has been working on the Management Plan and had prepared the presentation, but due to unforeseen circumstances was unable to attend the meeting. GM Kemp noted that the 300 hectares just north of Bradford that comprise Scanlon Creek Conservation Area is a mixture of forest, meadow, wetland and creek. Buildings situated on the property include the original farmhouse, the nature centre, the operations centre for stewardship, forestry and education staff, as well as a workshop, garage and storage facilities. This conservation area has over 10 km of trails, picnic pavilions, accessible washrooms, a play garden, and an off-leash dog park. GM Kemp explained that the purpose of the management plan is to, amongst other things, measure success, set long- and short- strategic plan. Steps taken to update the management plan included a public survey, which revealed visitors seek the natural setting and biodiversity of the conservation area. The survey revealed concerns regarding user fees, improved amenities, communication, accessibility, ecosystem management, off-leash dogs and public engagement. GM Kemp also outlined the budget projections for the next five years, as well as potential revenue sources, funding to implement the recommendations. Moved by: Seconded by: S. Macpherson BOD-020-15 RESOLVED THAT the presentation by General Manager, Conservation Lands, Brian Kemp, regarding the Scanlon Creek Conservation Area Management Plan be received and referred to Staff Report No. 04-15-BOD. CARRIED Page 177 of 205 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -02-15 February 27, 2015 Minutes Page 3 of 7 Staff Report No. 04-15-BOD Land Management Technician, Kate Lillie, regarding the Scanlon Creek Conservation Area Management Plan was included in the agenda. Moved by: D. Kerwin Seconded by: A. Eek BOD-021-15 RESOLVED THAT Staff Report No. 04-15-BOD regarding the Scanlon Creek Conservation Area Management Plan be received; and FURTHER THAT the Management Plan and associated Business Plan be approved; and FURTHER THAT Conservation Authority staff continue to pursue funding and in-kind support to implement the recommendations of the Management Plan. CARRIED b)Sustainable Workplace Initiatives Thinking, Choices, Habits (SWITCH) CAO Walters introduced David Lembcke, Manager, Environmental Science and Monitoring, and Co- , and commended staff for taking on this initiative, voluntarily and with limited budget. Mr. Lembcke -house initiative. Mr. Lembcke explained that the committee, made up of representatives from all LSRCA departments, has come together to improve and enhance environmental sustainability. Involving all staff, aste, transport and energy. Initiatives include: print reduction, turning off lights, more efficient paper towel system, adding an electric vehicle to the fleet, as well as participating in Smart Commute (an effort that Aquatic Ecologist, Rob Wilson has been coordinating for a number of years). Mr. Lembcke noted that the committee is also looking into low impact development (LID) options for offices parking lot committee who were in attendance were introduced to Board members. In response to a question from Councillor Eek regarding LID and RainScaping, Mr. Lembcke advised that landowners may be entitled to funding and technical assistance to complete LID projects RainScaping Program. Interested landowners may contact Stewardship staff to discuss options: LSRCA Stewardship Technician. Mayor Hackson thanked Mr. Lembcke for his presentation and encouraged to Board members to lead by example and go paperless with Board agendas. Moved by: A. Eek Seconded by: S. Harrison-McIntyre BOD-022-15 RESOLVED THAT the presentation by Manager, Environmental Science and Monitoring and Co- regarding SWITCH be received for information. CARRIED VIII.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION The Board identified Items 1, 2, and 4 as items requiring separate discussion. Page 178 of 205 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -02-15 February 27, 2015 Minutes Page 4 of 7 Councillor Simpson asked for clarification on the process. Chair Dawe explained that at this time Board members signify any open items they wish to discuss, and the remaining items are received and approved as presented. The pulled items are then dealt with individually. Upon completion of this exercise, the Board goes into closed session to discuss the items listed as such. IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: V. Hackson Seconded by: S. Strangway BOD-023-15 RESOLVED THAT the following recommendations respecting the matters listed as , and staff be authorized to take all necessary action required to give effect to same. CARRIED 3.2014 Freedom of Information Annual Statistics Report BOD-024-15 RESOLVED THAT Staff Report No. 06-15-BOD regarding the Municipal Freedom of Information and Protection of Privacy Act 2014 Annual Statistical Report be received for information. CARRIED 5.Approval of the 2015 Occupational Health and Safety Policy and the Workplace Violence and Harassment Policies for Lake Simcoe Region Conservation Authority BOD-025-15 RESOLVED THAT Staff Report No. 08-15- Health and Safety Policy and Workplace Violence and Harassment Policies be received; and FURTHER THAT these policies be approved and adopted in order to meet legislative requirements under the Occupational Health and Safety Act. CARRIED X.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1.Correspondence Councillor Eek, noting the approval of the South Georgian Bay-Lake Simcoe Source Protection Plan, asked if Drinking Water Source Protection Board members should attend the upcoming workshops scheduled in East Gwillimbury and Orillia. CAO Walters noted that the sessions will be very informative and would be good for new Board members in particular to attend. Moved by: A. Eek Seconded by: BOD-026-15 RESOLVED THAT correspondence listed as Item 1 be received for information. CARRIED 2.Revised Watershed Development Guidelines review process, General Manager, Planning & Regulations, Rob Baldwin explained that at the March 2015 Page 179 of 205 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -02-15 February 27, 2015 Minutes Page 5 of 7 presentation highlighting significant changes in the Watershed Development Guidelines will be brought forward. Following the meeting allow individuals or groups wishing to make a deputation on the draft Watershed Development Guidelines consideration will be brought forward at the April 2015 B GM Baldwin further noted that the deadline for the submission of comments regarding the Watershed Development Guidelines is February 27, 2015. Moved by: Seconded by: A. Eek BOD-027-15 RESOLVED THAT Staff Report No. 05-15-BOD regarding the Revised Watershed Development Policies be received for information. CARRIED 4.Year-End Monitoring Report Planning and Development Applications In response to Deputy Mayor nnell question review, GM Baldwin advised no changes are being recommended for minor or regular permits. Moved by: Seconded by: B. Drew BOD-028-15 RESOLVED THAT Staff Report No. 07-15-BOD regarding the year-end monitoring of planning and development applications for the period January 1 through December 31, 2014 be received for information. CARRIED XI.CLOSED SESSION The Board moved to Closed Session to deal with confidential legal and human resources matters. Moved by: S. Macpherson Seconded by: D. Wheeler BOD-029-15 RESOLVED THAT the Board move to Closed Session to deal with confidential legal and human resources matters; and FURTHER THAT the Chief Administrative Officer, the Members of the Executive Management Team, the Manager, Planning, Regulations & Enforcement, and the Coordinator BOD/CAO remain in the meeting for the discussion. CARRIED Moved by: B. Drew Seconded by: BOD-030-15 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED a)Confidential Legal Matter Moved by: B. Drew Seconded by: BOD-031-15 RESOLVED THAT Confidential Staff Report No. 09-15-BOD regarding a legal matter be received; and Page 180 of 205 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -02-15 February 27, 2015 Minutes Page 6 of 7 FURTHER THAT the recommendations contained within Confidential Staff Report No. 09-15-BOD be approved. CARRIED b)Confidential Legal Matter Moved by: K. Ferdinands Seconded by: D. Kerwin BOD-032-15 RESOLVED THAT Confidential Staff Report No. 10-15-BOD regarding a legal matter be received; and FURTHER THAT the recommendations contained within Confidential Staff Report No. 10-15-BOD be approved. CARRIED c)Confidential Human Resources Matter Moved by: M. Quirk Seconded by: P. Molloy BOD-033-15 RESOLVED THAT Confidential Staff Report No. 11-15-BOD regarding a human resources matter be received; and FURTHER THAT the recommendations contained within Confidential Staff Report No. 11-15-BOD be approved. CARRIED XII.OTHER BUSINESS General Manager, Integrated Watershed Management, Ben Longstaff, explained that as a requirement of the Lake Simcoe Protection Plan (LSPP), staff has been working on the development of in-stream flow targets for specific watercourses throughout the watershed. The development of an environmental flow (E-flow) framework for Lake Simcoe tributaries would meet the three main objectives of LSPP Policy 5.1-SA. Accordingly, there is a need for a consultant to undertake the Modelling of Environmental Flow Targets for the Lovers Creek Subwatershed. purchase order amount i Councillor Simpson questioned the additional ask of approximately $11,000 for an analysis entitled Climate Change Assessment, as it related to the term . GM Longstaff explained that staff is working closely with the Ministry of Environment and Climate Change on a number of studies regarding the impact of extreme weather resulting in either too much precipitation resulting in high flows and flooding versus too little precipitation causing low flows and droughts. These extreme weather events have dramatic impacts on the flow regime in rivers and creeks throughout the watershed and increase the difficulty of the development of environmental flows targets. Councillor Eek supported the assessment, noting that it is suspected that extreme weather events will continue to have a growing impact especially in relation to agriculture. Moved by: S. Macpherson Seconded by: S. Harrison-McIntyre BOD-034-15 RESOLVED THAT Staff Report No. 12-15-BOD regarding the Purchase Order for retaining Matrix Solutions Inc. to undertake the Modelling of Lovers Creek Environmental Flow Targets be approved; and Page 181 of 205 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -02-15 February 27, 2015 Minutes Page 7 of 7 FURTHER THAT a Professional Services Agreement with Matrix Solutions Inc. as . CARRIED XIII.ADJOURNMENT Moved by: D. Kerwin Seconded by: M. Quirk BOD-035-15 RESOLVED THAT the meeting be adjourned @ 11:00 a.m. CARRIED ____________________________________ ____________________________________ Mayor Geoffrey Dawe Michael Walters Chair Chief Administrative Officer Page 182 of 205 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority BOARD OF DIRECTORS NO. BOD-02-15 –FridayFebruary 27, 2015 th 8195 8Line, Utopia, ON. MINUTES NVCA Board Members Present: Councillor Doug Lougheed, ChairInnisfil (Town) Deputy Mayor Gail Ardiel, Vice ChairBlue Mountains (Town) Deputy Mayor Nina Bifolchi, Past ChairWasaga Beach (Town) Councillor Gail LittleAmaranth (Township) Councillor Ron OrrBradford West Gwillimbury (Town) Councillor Cam Ecclestone, Councillor Deb DohertyCollingwood (Town) Mayor Chris VanderkruysClearview (Township) Councillor Keith White, Councillor Michael SmithEssa (Township) Councillor Terry MokriyGrey Highlands (Municipality) Councillor Rob NicolInnisfil (Town) Councillor Fred NixMono (Town) Councillor Earl HawkinsMulmur (Township) Mayor Rick MilneNew Tecumseth (Town) Councillor Barbara Coutanche, Councillor Phil HallOro-Medonte (Township) Councillor Walter BenottoShelburne (Town) Mayor Bill French, Councillor Perry RitchieSpringwater(Township) Regrets: Councillor Donna JebbNew Tecumseth (Town) Councillor Connie LeishmanClearview (Township) Councillor Arif Khan, Councillor Sergio MoralesBarrie (City) Councillor Bob MeadowsAdjala-Tosorontio (Township) Mayor Brian SmithWasaga Beach (Town) Mayor Darren WhiteMelancthon (Township) NVCA Staff Present: D. Gayle Wood, Interim Chief Administrative Officer, Chris Hibberd, Director of Planning Sheryl Flannagan, Director, Corporate Services, Glenn Switzer, Director, Engineering & IT Byron Wesson, Director, Land Operations & Stewardship, Alisha Tobola, NVCA Afforestation Technician , Amanda Fudge Co-op Student Guests: AWARE Simcoe,Kate Harries, Sandy Agnew, Doug Root, Ann Truyens, Ann Spence, Les Stewart, Residents, Constance Spek, Maggie Curran, Edna Caldwell Springwater Councillor Katy Austin Page 183 of 205 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of DirectorsMeeting BOD-02-15 February 27, 2015-Minutes Page 2of 8 1)Call to Order Chair Doug Lougheed called the meeting to order at 9:05 a.m. 2)Declarations of pecuniary and conflict of interest None were declared 3)Motion to adopt agenda RES#1Moved by:Barb CoutancheSeconded by:Phil Hall RESOLVED THAT: the agenda for the February 27, 2015 meeting No. BOD-02-15 of the NVCA Board of Directors be approved as presented. Carried; 4)Minutesof the Board of Directors Meeting 14/14 dated 9 January, 2015 RES#2Moved by:Phil Hall Seconded by:Barb Coutanche RESOLVED THAT: the Minutes of the Board of Directors Meeting 14/14 dated 9 January, 2015 be approved. Carried; 5)Minutesof the Board of Directors 55 th Annual General Meeting BOD-01-15 dated 9 January, 2015 RES#3Moved by:Barb CoutancheSeconded by:Phil Hall th RESOLVED THAT:the Minutes of the Board of Directors 55Annual General Meeting BOD-01-15 dated 9 January, 2015 be approved. Carried; 6)Chairs Update Chair Lougheed spoke to his activities as Chair over the last month. Council meetings, LSRCA AGM, Simcoe Aware meeting, CAO meetings 7)Announcements a)Alisha Tobola NVCA Afforestation Technician receives her Managed Forest Plan Approver designation. b)ICAO, Gayle Wood andVice Chair Gail Ardiel, updated the Boardon the Future Advances in Stormwater Management Practices –Low Impact Development Workshop c)NVCA Conservation Champion Awards –Nominations are open, Sheryl Flannagan, Director, Corporate Services providedinformation d)Gayle Wood, Interim CAO, presented the Report Card on the Environmental Health of the Oak Ridges Moraine and Adjacent Greenbelt Lands e)ICAO, Gayle Wood reminded the Board of the Source Water Protection Workshops on March 4, 2015 in East Gwillimbury and March 5, 2015 in Orillia 8)Deputation Aware Simcoe delivered a deputation on the Transport Canada ‘Navigation Protection Act’ Page 184 of 205 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of DirectorsMeeting BOD-02-15 February 27, 2015-Minutes Page 3of 8 RES#4Moved by: Rob NicolSeconded by: Barb Coutanche RESLOVED THAT:The Deputation by Aware Simcoe on theNavigation Protection Actbe received; and FURTHER THAT:The NVCA re-affirm its request to the Federal Government to add the Nottawasaga River and its primary tributaries to be regulated under the Navigation Protection Act. AND FURTHER THAT:the Federal Minister of Transport,Hon. Lisa Raitt be so advised. Carried; 9)In-Camera Session RES#5Moved by:Bill FrenchSeconded by: Earl Hawkins RESOLVED THAT:this meeting of the Board of Directors BOD-02-15moveIn- Camera at 9:48a.m. to address matters pertaining to: a)personal matters about an identifiable individual, including authority staff, Interim CAO b)a proposed or pending acquisition/disposition/leasing of land for authority purposes, 75 KingStreet North, Town of New Tecumseth (Riverdale Park) c)the receiving of advice that is subject to solicitor/client privilege, including communications necessary for that purpose; and FURTHERTHAT:the following staff be presentfor closed session items:Gayle Wood, Interim Chief Administrative Officer (items b & c), Byron Wesson, Director of Land Operations and Stewardship Services (items b & c), Chris Hibberd, Director of Planning (item c), Sheryl Flannagan, Director of Corporate Services (items a, b &c) and Laurie Barron, Executive Assistant/Recorder (items b & c) Carried; RES#6Moved by:Bill FrenchSeconded by:Perry Ritchie RESOLVED THAT:the Board rise from In-Camera session at 10:55a.m.and report progress Carried; RES#7Moved by:Nina Bifolchi Seconded by:Chris Vanderkruys RESOLVED THAT: the contract for the NVCA’s Interim Chief Administrative officer be renewed as outlined in Confidential Report No. 11-02-15-BOD. Carried; Page 185 of 205 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of DirectorsMeeting BOD-02-15 February 27, 2015-Minutes Page 4of 8 RES#8Moved by:Bill FrenchSeconded by:Rick Milne RESOLVED THAT: The Board approve the County of Simcoe’s offer of $1,800.00 for 1,952 sq. ft. of road frontage property on NVCA owned land known as Riverdale Park for road improvement purposes; and FURTHER THAT:The Board confirms that the approval of this disposition furthers the objects of the NVCA under Section 20 of the Conservation Authorities Act and that any NVCA legal costs for this transaction are borne by County of Simcoe and that all proceeds from land disposition be forwarded to the NVCA Land Acquisition Reserve; and FURTHER THAT:The Board authorize the Chair and CAO to sign the Agreement of Purchase and Sale. Carried; RES#9Moved by:Walter BenottoSeconded by:Chris Vanderkruys RESOLVED THAT:the Board receive and approve staff’s recommendation as outlined in Staff Report 13-02-15 –Legal Matter on NVCA lands, and as outlined in the closed session meeting on February 27, 2015 10)Reports of the Director, Corporate Services 10.1 Administration Report (Staff Report No. 2-02-15 BOD) RES#10Moved by:Deborah Doherty Seconded by: Barb Coutanche THAT: the motion regarding the proposed per diem rate and proposed km rate change be separated into two resolutions. Carried; RES#11Moved by: Bill French Seconded by Phil Hall THAT: staff be directed to seek OMB approval for a 1% per diem increase. Defeated; RES#12Moved by:Walter BenottoSeconded by:Earl Hawkins RESOLVED THAT: Staff be directed to seek approval of the Ontario Municipal Board (OMB), pursuant to Section 37 of the Conservation Authorities Act, to apply a cost of living increase to NVCA members per diems of 2.3%, representing the Ontario Consumer Price Index (CPI) inflation rate from December 2013 to November 2014; and THAT: If approved by the OMB, the increase be effective as at January 1, 2015. Defeated; Page 186 of 205 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of DirectorsMeeting BOD-02-15 February 27, 2015-Minutes Page 5of 8 10.2 2015 Draft Budget RES#14Moved by:Rob Nicol Seconded by:Ron Orr RESOLVED THAT: The Staff Report regarding the NVCA’s 2015 Draft Budget be received; and FURTHER THAT: The 2015 Draft Budget vote be deferred to March 27, 2015 to allow time for all Municipalities to finalize their budgets; and FURTHER THAT: Staff be directed to invoice member Municipalities an interim levy for the first quarter based on their 2014 contribution. Carried; Mayor Chris Vanderkruys, member representing Clearview Township left the meeting at 11:30 a.m. Mayor Rick Milne, member representing the Town of New Tecumseth left the meeting at 11:30 a.m. 11)REPORT OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES 11.1 Conservation Area Entrance Fee & Payment Options (Staff Report No. 3-02-15-BOD) RES#15Moved by: Rob Nicol Seconded by: Ron Orr RESOLVED THAT: the Board receive and approvestaff’s recommendation to increase Conservation Area user fees and introduce electronic payment options and that theUser FeeCommunication Plan be initiated as reported. Carried; 11.2 Tree Planting Request for Quote (Staff Report No. 4-02-15-BOD) RES#16 Moved by:Rob Nicol Seconded by: Ron Orr RESOLVED THAT: the NVCA retain the services of Bartram Woodlands to provide services for the 2015 Spring Tree planting season as per each unit bid (per tree including HST) : Tending $0.36,Hand planting $0.64, Spot spraying $0.36, Shielded Spraying $0.52, Machine Planting $0.34, Band Spraying $0.10. Carried; 11.3 Lake Simcoe/South eastern Georgian Bay Clean Up Fund (Staff Report No. 5-02-15-BOD) RES#17Moved by: Walter Benotto Seconded by: Perry Ritchie RESOLVED THAT:The Boardreceive the Lake Simcoe/South eastern Georgian Bay Clean Up Fund update official announcement of January 16, 2015. Carried; Page 187 of 205 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of DirectorsMeeting BOD-02-15 February 27, 2015-Minutes Page 6of 8 11.4 Geo Thermal Heat System Repair –John Hix Admin Centre (Staff ReportNo. 6-02-15-BOD) RES#18Moved by: Perry Ritchie Seconded by: Walter Benotto RESOLVED THAT:The Board approve staff’s recommendation as outlined in Staff Report No. 6-02-15-BOD in that Beatty Geothermal Inc. and Roper Controls be authorized to undertake the required geothermal heating repairs at a cost not to exceed $18,000 plus HST. Carried; 12)Report of the Director, Corporate Services 12.1 Customer Satisfaction Report (Staff ReportNo. 7-02-BOD) RES#19Moved by:Earl HawkinsSeconded by: Walter Benotto RESOLVED THAT: the NVCA’s Customer Satisfaction Report 2014 be received by the Board of Directors. Carried; MichaelSmith,member representing Essa Township left the meeting at 11:50a.m. 12.2 Communications Report November 15, 2-14 to February 16, 2015 (Staff Report No.8-02-15-BOD) RES#20Moved by:earl Seconded by: walter RESOLVED THAT: the Communications Report No. 8-02-15 BOD dated November 15, 2014 to February 16, 2015 be received by the Board of Directors. Carried; 13)Report of the Interim Chief Administrative Officer 13.1 NVCA 2015 Advisory Committees (Staff Report No. 9-02-15-BOD) RES#21Moved by:Bill FrenchSeconded by: Earl Hawkins RESOLVED THAT: The NVCA approve the 2015 Advisory Committees as outlined in Staff Report No. 9-02-15-BOD dated February 27, 2015; and FURTHER THAT:the Land Operations and Stewardship Committee operate without the NVCA Chair, Vice Chair or Past Chair; and FURTHER THAT: The representatives on the Agricultural Committee be: Deputy Mayor Gail Ardiel, Councillor Donna Jebb and Councillor Ron Orr. Carried; Page 188 of 205 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of DirectorsMeeting BOD-02-15 February 27, 2015-Minutes Page 7of 8 13.2 NVCA’s Strategic Plan Initiatives –2014-2018 (Staff Report No. 10-02-15-BOD) RES#22Moved by:Keith White Seconded by: Walter Benotto RESOLVED THAT: Staff Report No. 10-02-15-BOD on the NVCA’s Strategic Plan Initiatives –2014 to 2018 be approved; and FURTHER THAT:Based on the approved strategic initiatives, staff be directed to develop a Business Plan –2015 to 2018 for the Boards’ consideration at the March 27, 2015 meeting. Carried; 14)Correspondence a)Ministry of the Environment and Climate Change dated Jan 26/15 letter to the Source Protection Committee re: Source Protection Plans for South Georgian Bay-Lake Simcoe Region have been approved. b)Conservation Ontario letter to Deputy Minister MOECC dated Jan 26/15 re: funding for the DWSP program. c)Conservation Ontario information regarding the government of Canada National Disaster Mitigation Program, receivedvia email Jan 28/15. d)Letter from Karren Wallace, Shelburne Ontario to the NVCA Board of Directors dated Feb 5/15 re: Melancthon Township/Dufferin County –2014 Dufferin Wind Power Inc., request to investigate ‘sealed’ bore holes and penta treated poles. e)Letter of announcement from MOECC on the passage of the Great Lakes Protection Act. RES#23Moved by: Perry Ritchie Seconded by: Keith White RESOLVED THAT:The correspondence in agenda BOD-02-15 be received; and FURTHER THAT:Staff be directed to respond to agenda item (d). Carried; Next Meeting: Board of Directors Meeting–March27/15 Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, Ont. Time: 9:00 a.m. Page 189 of 205 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of DirectorsMeeting BOD-02-15 February 27, 2015-Minutes Page 8of 8 Adjourn RES#24Moved by: Earl Hawkins Seconded by: Walter Benotto RESOLVED THAT:this meeting adjourn at 12:08p.m.to meet again at the call of the chair. Carried; ________________________ ____________________________ Councillor Doug Lougheed D. Gayle Wood, Interim NVCA Chair Chief Administrative Officer Approved this ______ day of ______________, 2015 Page 190 of 205 12.d) Nottawasaga Valley Conservation Authority, minutes of ... HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETINGS No. 03-15 March 27, 2015 NVCA 2015 Budget Approved The board of directors The 2015 budget is $267,044 higher than 2014. Of that increase, $61,000 came from a 3% increase in the municipal levy. The levy accounts for 42% of the approved budget; the remainder comes from government grants, uses fees, donations and interest income. The budget is available on the NVCA website under About Plans, Annual Reports & Financials. 2015-2018 NVCA Business Plan Approved Business Plan to put goals from Strategic Plan into Operation Initiatives at their last meeting, staff presented a business plan outlining how these initiatives will be implemented over the next three years. Internal program leads, costs to implement, action items and implementation periods are set for each of the 39 strategic initiatives coming out of the Strategic Plan. The board approved the business plan, requiring staff to formally report on status of plan on an annual basis. Both the strategic plan and the business plan are available on the NVCA website under About Plans, Annual Reports & Financials. Helping hand for the Tiffin Forest Thanks to Toronto's Maurice Cody Child Care for the generous donation of $1,774.25 to support restoration at the Tiffin Conservation Area! Children from Maurice Cody come to Tiffin every year in the spring. When they heard about the damage from last year's tornado, they held a dance-a-thon to raise money to help replant trees lost during the storm. Page 191 of 205 NVCA Board Meeting Highlights No. 03-15 March 27, 2015 1 of 3 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Utopia Grist Mill Restoration Plan The board of directors heard from Susan Antler, chair of the Friends of the Utopia Grist Mill & Park, a non-profit group dedicated to the preservation and enhancement of the which is located at the site. Starting in 2007, the Friends assumed financial and stewardship responsibility for the Utopia Conservation Area under an agreement with the NVCA. Among their activities to date, they have established and maintained walking trails, installed fencing, and hosted a number of well-received community events. In addition to raising annual operating funds, the Friends have garnered $150,000 for the restoration of the gristmill. Ms. Antler presented the business plan and the plans for Phase I of the gristmill restoration. Members of the board approved the plan and commended the Friends for their efforts to date. In brief During this meeting, the board also approved: The appointment of Nathan Cutler as an officer for the NVCA as per the Conservation Authorities Act. o a cost of $160,000. More than 213,000 trees will be planted by NVCAs forestry program this year. A policy governing social media use by NVCA staff. A change to the way the board receives information on NVCA media coverage and outreach activities. For more information D. Gayle Wood, CAO, gwood@nvca.on.ca, 705-424-1479 ext. 225 For the full meeting agenda including documents and reports, visit the NVCA websiteat nvca.on.ca/about/boardofdirectors. Page 192 of 205 NVCA Board Meeting Highlights No. 03-15 March 27, 2015 2 of 3 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Future meetings & events Spring Tonic Maple Syrup Festival, Arbour Day Tree Sale, Saturday, May Saturday, April 11 and Sunday, April 12, 9, 8:00 a.m. to 12:00 p.m. at the Tiffin 9:00 a.m. - 3:00 p.m., Tiffin Centre for Centre for Conservation, Utopia and 9:00 Conservation, Utopia a.m. to 12:00 p.m. at the Nordic Centre, Wasaga Beach (co-hosted by the Evening of Thanks Awards Ganaraska Hiking Club of Wasaga Beach) Celebration Thursday, April 16, 5:00 6:30 p.m., Tiffin Centre for Conservation, There are numerous volunteer tree Utopia RSVP requested planting events happening across the watershed this spring. Please visit NVCA Board of Directors Meeting, nvca.on.ca and look under About Friday, April 24, 9:00 a.m. - 11:00 a.m., Careers & Volunteers for a full listing. Tiffin Centre for Conservation, Utopia NVCA Source Protection Authority Meeting (NVSPA), Friday, April 24, 11:00 a.m. - 12:00 p.m., Tiffin Centre for Conservation, Utopia Page 193 of 205 NVCA Board Meeting Highlights No. 03-15 March 27, 2015 3 of 3 13.a) Correspondence dated March 25, 2015 from Amir Remtulla... Page 194 of 205 13.a) Correspondence dated March 25, 2015 from Amir Remtulla... Page 195 of 205 13.b) Correspondence received March 27, 2015 from Anita Fray... Page 196 of 205 13.b) Correspondence received March 27, 2015 from Anita Fray... Page 197 of 205 13.c) Correspondence received April 1, 2015 from Margaret Th... Page 198 of 205 15.a) By-Law No. 2015-053: A By-Law to Authorize the Executi... Page 199 of 205 15.a) By-Law No. 2015-053: A By-Law to Authorize the Executi... Page 200 of 205 15.a) By-Law No. 2015-053: A By-Law to Authorize the Executi... Page 201 of 205 15.a) By-Law No. 2015-053: A By-Law to Authorize the Executi... Page 202 of 205 15.b) By-Law No. 2015-065: A By-law to Declare Surplus and E... Page 203 of 205 15.b) By-Law No. 2015-065: A By-law to Declare Surplus and E... Page 204 of 205 18.a) By-Law No. 2015-059: Being a By-Law to Confirm the Pro... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 205 of 205