03 25 2015 Council Meeting MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, March 25, 2015
The Township of Oro - Medonte
Council Meeting Minutes
Council Chambers
2014 -2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 5:33 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director, Corporate
Services /Clerk; Jerry Ball, Director, Transportation & Environmental
Services; Andria Leigh, Director, Development Services; Shawn Binns,
Director, Recreation and Community Services; Hugh Murray, Fire Chief;
Tamara Obee, Manager, Human Resources, Health & Safety; Lisa
McNiven, Manager, Transportation Services; Curtis Shelswell, Chief
Municipal Law Enforcement Officer; Janette Teeter, Supervisor, Clerk's
Services /Deputy Clerk; Darcy Brooke - Bisschop, Coordinator, Economic
Development/Communications, Kees Kort, Hicks Morley
Also Harold Roe, Linda Ambrose, Alan Ballach, Ann Truyens, Dale Lovering,
Present: Catherine Rancourt, Jean -Paul Rancourt, Jusin Rancourt, Judy Smith,
Michal Goralski, Jennifer Parker, Margaret Graves, Leslie Varsava, Marty
Lancaster, Agnes Mazur, Sue Roehner, Edna Caldwell, Bruce Wiggins,
Ann Honeywood, Ann Budge
1. Call to Order- Private Prayer /Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
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Council Meeting Minutes — Wednesday, March 25, 2015.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C150325 -1
Moved by Jeremy, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, March 25, 2015
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C150325 -2
Moved by Hall, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 5:35 p.m. to discuss
• Solicitor - client privilege (Legal Update).
Carried.
b) Motion to Rise and Report.
Motion No. C150325 -3
Moved by Crawford, Seconded by Jermey
Be it resolved that we do now Rise at 6:22 p.m. and Recess until 7:00 p.m. at which
time we shall Report on the Closed Session Item 4c) Robin Dunn, CAO re: Solicitor -
client privilege (Legal Update).
Carried.
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Council Meeting Minutes — Wednesday, March 25, 2015.
c) Robin Dunn, CAO re: Solicitor - client privilege (Legal Update).
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services /Clerk; Tamara Obee, Manager, Human Resources, Health & Safety; Kees
Kort, Hicks Morley.
Motion No. C150325 -4
Moved by Coutanche, Seconded by Hall
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO;
Tamara Obee, Manager, Human Resources, Health & Safety; and Kees Kort, Hicks
Morley re: Solicitor - client privilege (Legal Update) be received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Heritage Committee meeting held on Monday, March 9, 2015.
Motion No. C150325 -5
Moved by Hall, Seconded by Coutanche
Be it resolved that the draft minutes of the Heritage Committee meeting held on
Monday, March 9, 2015 be received.
Carried.
Motion No. C150325 -6
Moved by Hall, Seconded by Coutanche
Whereas the Chair and Vice -Chair are authorized, per Motion No. C150225 -6, to
appoint individuals to Working Groups as required.
And Whereas further refinement of terminology is in order.
Therefore Be it resolved that Working Group has the same meaning as Task Force and
may be utilized interchangeably.
And That the Chair and Vice -Chair of the Heritage Committee are hereby authorized to
establish any Working Group/Task Force as deemed appropriate to fulfill the mandate
of the Heritage Committee.
Carried.
Page 3 of 11
Council Meeting Minutes — Wednesday, March 25, 2015.
Motion No. C150325 -7
Moved by Coutanche, Seconded by Hall
Be it resolved that a letter, under the Mayor's signature, be sent to Don Ross, Founder
and Chair, Orillia Museum of Art and History that Council supports, in principle, the
Orillia Museum of Art and History's petition to the Provincial Government for the
Provincial Government to re- instate a Commemorative Plaque for the Celebration of the
400th Anniversary of Samuel de Champlain in the general vicinity as outlined in the
correspondence dated February 17, 2015.
Carried.
Motion No. C150325 -8
Moved by Macpherson, Seconded by Jermey
Be it resolved
1. That Council of the Township of Oro - Medonte apply to the Ontario Heritage Trust to
erect a Commemorative Plaque for the Celebration of the 400th Anniversary of
Samuel de Champlain.
2. And That the Orillia Chamber of Commerce be advised of Council's application and
request that the Orillia Chamber of Commerce provide letters of support for the
Township's and Orillia Museum of Art and History's application.
Carried.
b) Minutes of Council meeting held on Wednesday, March 11, 2015.
Motion No. C150325 -9
Moved by Jermey, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday, March
11, 2015 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
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Council Meeting Minutes — Wednesday, March 25, 2015.
8. Deputations:
a) Linda Ambrose; Hal Roe re: Road Allowance from Colborne Street to Lake Simcoe.
Motion No. C150325 -10
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That the correspondence received March 5, 2015 and presented by Linda Ambrose
and Hal Roe re: Road Allowance from Colborne Street to Lake Simcoe be received.
2. And that staff investigate the matter and report back to Council.
Carried.
b) Michal Goralski re: Road Allowance from Colborne Street to Lake Simcoe.
A PowerPoint presentation was presented.
Motion No. C150325 -11
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the correspondence received March 5, 2015 and presented by Michal Goralski
re: Road Allowance from Colborne Street to Lake Simcoe be received.
2. And that staff investigate the matter and report back to Council.
Carried.
c) Marty Lancaster re: Blue Dot Movement - Suzuki Foundation.
A video and electronic presentation were presented.
Motion No. C150325 -12 (Amendment)
Moved by Hough, Seconded by Hall
Be it resolved that the motion with respect to Blue Dot Movement - Suzuki Foundation
be amended to add:
That the Council of the Township of Oro - Medonte supports, in principle, the Declaration
recognizing the right to Fresh Air, Clean Water and Healthy Food.
And that staff report back with respect to potential implications on supporting the
Declaration.
Carried.
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Council Meeting Minutes — Wednesday, March 25, 2015.
Motion No. C150325 -13
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That the correspondence and petition dated March 25, 2015 and presented by Marty
Lancaster and Justin Rancourt re: Blue Dot Movement - Suzuki Foundation be
received.
2. That the Council of the Township of Oro - Medonte supports, in principle, the
Declaration recognizing the right to Fresh Air, Clean Water and Healthy Food.
3. And that staff report back with respect to potential implications on supporting the
Declaration.
Carried as Amended.
9. Identification From the Public of an Agenda Item of Interest:
Motion No. C150325 -14
Moved by Coutanche, Seconded by Macpherson
Be it resolved that Rule 3.7 of Procedural By -Law No. 2014 -194 be suspended in order
to allow the meeting to proceed past the normal adjournment hour of 10:00 p.m.
Carried.
10. Reports of Municipal Officers:
a) Robin Dunn, CAO re: 2015 Budget Deliberations.
Memorandum correspondence was distributed to members of Council and staff.
Motion No. C150325 -15
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That the memorandum correspondence dated March 25, 2015 and presented by
Robin Dunn, CAO re: 2015 Budget Deliberations be received.
2. And That the 2015 Operating and Capital Budget Adjustments identified in the March
25, 2015 memorandum correspondence be received.
Carried.
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Council Meeting Minutes — Wednesday, March 25, 2015.
Motion No. C150325 -16
Moved by Macpherson, Seconded by Coutanche
Whereas Council of the Township of Oro - Medonte has identified the 2015 priorities for
the Township and the allocation of resources to deliver those priorities.
Therefore be it resolved that the 2015 Operating, Capital and Reserve Budgets, as
amended, by Motion No. C150325 -15, effective March 25, 2015, are hereby adopted.
Carried.
Recorded Vote Reque
Councillor Crawford
Councillor Hall
Deputy Mayor Hough
Councillor Jermey
Councillor Macpherson
Councillor Coutanche
Mayor H.S. Hughes
!sted by Councillor Crawford
Nay
Yea
Yea
Yea
Yea
Yea
Nay
Motion No. C150325 -17
Moved by Macpherson, Seconded by Jermey
Be it resolved that staff undertake a process to review the Township's land holdings and
report back to Council with respect to parcels of land which may no longer be required
for municipal purposes.
Carried.
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Council Meeting Minutes — Wednesday, March 25, 2015.
11. Reports of Members of Council:
a) Deputy Mayor Hough, correspondence dated January 28, 2015 from Town of Evantural
re: O.P.P. Billing Model Resolution.
Motion No. C150325 -18
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the correspondence dated January 28, 2015 from Town of Evantural and
presented by Deputy Mayor Hough, re: O.P.P. Billing Model Resolution be received.
2. That Council supports the Township of Evantural and further that Council reiterates
its decision of its November 12, 2014 meeting, per Motion No. C141112-27, to
respectfully request that the Province implement a billing method for policing costs
for properties in unorganized townships so that they may contribute their fair share.
3. And That Kathleen Wynne, Premier of Ontario; The Honourable Yasir Naqvi, Minister
of Community Safety and Correctional Services; The Honourable Charles Sousa,
Minister of Finance; Garfield Dunlop, MPP, Simcoe North; Pat Vanini, Executive
Director, Association of Municipalities of Ontario; and the Township of Evantural be
advised of Council's decision under the Mayor's signature.
Carried.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. Support the Oro African Methodist Episcopal Church Restoration and Preservation
Project.
2. Township Administration Centre Office Closure, Good Friday, Friday, April 3 and
Easter Monday, Monday, April 6, 2015.
3. Township of Oro - Medonte, Canine Control Notice.
4. County hosts Public Information Sessions on status of Official Plan, April 20, 2015 2-
4 p.m. and 6 -8 p.m., Simcoe County Museum, 1151 Highway 26, Minesing.
b) Correspondence dated March 4, 2015 from Brenda Clark, County Clerk, County of
Simcoe and correspondence dated March 16, 2015 from Dawn McAlpine, City
Clerk/Director of Legislative and Court Services, City of Barrie re: Appointments to the
Lake Simcoe Regional Airport Board.
Staff Recommendation: Receive.
c) Correspondence dated March 10, 2015 from Bruce Stanton, Simcoe North MP, Assistant
Deputy Chair of Committees of the Whole re: National Health and Fitness Day.
Staff Recommendation: Receive.
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Council Meeting Minutes — Wednesday, March 25, 2015.
Motion No. C150325 -19
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Support the Oro African Methodist Episcopal Church Restoration and Preservation
Project.
2. Township Administration Centre Office Closure, Good Friday, Friday, April 3 and
Easter Monday, Monday, April 6, 2015.
3. Township of Oro - Medonte, Canine Control Notice.
4. County hosts Public Information Sessions on status of Official Plan, April 20, 2015
2 -4. p.m. and 6 -8 p.m., Simcoe County Museum, 1151 Highway 26, Minesing.
b) Correspondence dated March 4, 2015 from Brenda Clark, County Clerk, County of
Simcoe and correspondence dated March 16, 2015 from Dawn McAlpine, City
Clerk/Director of Legislative and Court Services re: Appointments to the Lake
Simcoe Regional Airport Board.
Received.
c) Correspondence dated March 10, 2015 from Bruce Stanton, Simcoe North MP, Assistant
Deputy Chair of Committees of the Whole re: National Health and Fitness Day.
Received.
Carried.
13. Communications:
a) Correspondence received November 28, 2014 from Lee Hanson, Annual Fund
Coordinator, Lake Simcoe Conservation Foundation re: 27th Annual Conservation
Dinner, Wednesday, May 27, 2015, The Manor Carry Place Golf and Country Club,
16750 Weston Road, King [deferred from December 10, 2014 Council meeting]..
Motion No. C150325 -20
Moved by Jermey, Seconded by Crawford
Be it resolved
1. That the correspondence received November 28, 2014 from Lee Hanson, Annual
Fund Coordinator, Lake Simcoe Conservation Foundation re: 27th Annual
Conservation Dinner, Wednesday, May 27, 2015, The Manor Carry Place Golf and
Country Club, 16750 Weston Road, King be received.
2. That Councillor Macpherson be authorized to attend without per diem.
3. And That the Clerk's Office RSVP accordingly.
Carried.
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Council Meeting Minutes — Wednesday, March 25, 2015.
b) Correspondence received March 12, 2015 from Margaret, Nelson, and Mary Robertson
and Anne Robertson - Kallin re: Proposal to Replace Rugby Pumper and Tanker Trucks.
Motion No. C150325 -21
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the correspondence received March 12, 2015 from Margaret, Nelson,
and Mary Robertson and Anne Robertson -Kallin re: Proposal to Replace Rugby Pumper
and Tanker Trucks be received and considered in conjunction with the Fire Chief's
upcoming report on this matter
Carried.
14. Notice of Motions:
None.
15. By -Laws:
None.
16. Questions from the Public Clarifying an Agenda Item:
17. Closed Session Items (Unfinished Items):
None.
18. Confirmation By -Law:
a) By -Law No. 2015 -052: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, March 25, 2015.
Motion No. C150325 -22
Moved by Crawford, Seconded by Jermey
Be it resolved that By -Law No. 2015 -052: Being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, March 25, 2015 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, March 25, 2015.
19. Adjournment:
a) Motion to Adjourn.
Motion No. C150325 -23
Moved by Coutanche, Seconded by Macpherson
Be it resolved that we do now adjourn at 10:21 p.m.
Carried.
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