03 25 2015 Sp Council Meeting MinutesToumship of
Proud Heritage, Excitiq Future
Wednesday, March 25, 2015
The Township of Oro - Medonte
Special Council Meeting Minutes
Council Chambers
2014 -2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:30 a.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate
Present: Services /Clerk; Andria Leigh, Director, Development Services; Tamara
Obee, Manager, Human Resources, Health & Safety; Curtis Shelswell,
Chief Municipal Law Enforcement Officer; Darcy Brooke - Bisschop,
Coordinator, Economic Development/Communications; Chris Williams,
Aird & Berlis LLP
Also None.
Present:
1. Call to Order- Private Prayer /Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private
prayer /moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC150325 -1
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the agenda for the Special Council meeting of Wednesday, March 25, 2015
be received and adopted.
Carried.
Page 1 of 4
Special Council Meeting Minutes — March 25, 2015.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a pecuniary interest on Item 4c) Andria Leigh, Director,
Development Services re: Solicitor - client privilege (Burl's Creek) as his grandson, who is living
with his wife and him, has employment with former owner of Burl's Creek. Mayor H.S. Hughes
left the Chambers and did not participate in the discussion or vote on this item.
Deputy Mayor Hough assumed the Chair.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC150325 -2
Moved by Jermey, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 9:31 a.m. to discuss
• Solicitor - client privilege (Burl's Creek)
• Labour relations /employee negotiations (Compensation).
Carried.
b) Motion to Rise and Report.
Motion No. SC150325 -3
Moved by Coutanche, Seconded by Macpherson
Be it resolved that we do now Rise at 12:15 p.m. and Report on the Closed Session Items 4
c) Andria Leigh, Director, Development Services re: Solicitor - client privilege (Burl's Creek);
d) Robin Dunn, CAO, re: Labour relations /employee negotiations (Compensation).
Carried.
Page 2 of 4
Special Council Meeting Minutes — March 25, 2015.
c) Andria Leigh, Director, Development Services re: Solicitor - client privilege (Burl's Creek).
Mayor H.S. Hughes declared a pecuniary interest on Item 4c) Andria Leigh, Director,
Development Services re: Solicitor - client privilege (Burl's Creek) as his grandson, who is living
with his wife and him, has employment with former owner of Burl's Creek. Mayor H.S. Hughes left
the Chambers and did not participate in the discussion or vote on this item.
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services /Clerk; Andria Leigh, Director, Development Services; Curtis Shelswell, Chief Municipal
Law Enforcement Officer; Darcy Brooke- Bisschop, Coordinator, Economic
Development/Communications; Chris Williams, Aird & Berlis LLP.
Motion No. SC150325 -4
Moved by Crawford, Seconded by Jermey
Be it resolved
1. That the confidential correspondence dated March 24, 2015 and confidential verbal
information presented by Andria Leigh, Director, Development Services and Chris Williams,
Aird & Berlis LLP re: Solicitor - client privilege (Burl's Creek) be received.
2. That staff and the Township Solicitor proceed as outlined.
3. And That staff prepare the appropriate response to the March 10, 2015 email.
Carried.
d) Robin Dunn, CAO re: Labour relations /employee negotiations (Compensation).
Mayor H.S. Hughes assumed the Chair.
The Clerk delegated his authority under Section 228(4) of the Municipal Act, S.O. 2001, c.25,
as amended, with regard to a portion of the Closed Session discussion of the March 25, 2015
Council Meeting, Agenda Item 4d) [Robin Dunn, Chief Administrative Officer, re: Labour
relations /employee negotiations (Compensation)] to Robin Dunn, Chief Administrative Officer
of the Township of Oro - Medonte.
The following staff were present: Robin Dunn, CAO; Tamara Obee, Manager, Human
Resources, Health & Safety; Doug Irwin, Director, Corporate Services /Clerk (a portion of the
item).
Motion No. SC150325 -5
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the confidential verbal information and confidential correspondence presented by
Robin Dunn, CAO re: Labour relations /employee negotiations (Compensation) be received.
2. And That the CAO administer Policy POL -HR -8.04 as outlined.
Carried.
Page 3 of 4
Special Council Meeting Minutes — March 25, 2015.
5. Questions from the Public Clarifying an Agenda Item:
6. Confirmation By -Law:
a) By -Law No. 2015 -055: Being a by -law to confirm the proceedings of the Special Council
meeting held on Wednesday, March 25, 2015.
Motion No. SC150325 -6
Moved by Jermey, Seconded by Crawford
Be it resolved that By -Law No. 2015 -055: Being a by -law to confirm the proceedings of the
Special Council meeting held on Wednesday, March 25, 2015 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC150325 -7
Moved by Coutanche, Seconded by Macpherson
Be it resolved that we do now adjourn at 12:18 p.m.
r
M dyor, H.S. Hu es Cl rk, J. alas Irwin
Carried.
Page 4 of 4