04 01 2015 SpCouncil Agenda
The Township of Oro-Medonte
Special Council Meeting Agenda
Council Chambers
Wednesday, April 1, 2015
2:00 p.m. - Open Session
Page
1.Call to Order - Private Prayer/Moment of Reflection:
2.Adoption of Agenda:
a) Motion to Adopt the Agenda.
3.Disclosure of Pecuniary Interest:
4.Reports of Municipal Officers:
2 - 49a) Donna Hewitt, Director, Corporate & Strategic Initiatives and Shawn Binns,
Director, Recreation and Community Services re: Customer Survey 2014
Results.
5.Questions from the Public Clarifying an Agenda Item:
6.Confirmation By-Law:
50 a) By-Law No. 2015-054: Being a By-Law to Confirm the Proceedings of the
Special Council Meeting held on Wednesday, April 1, 2015.
7.Adjournment:
a) Motion to Adjourn.
Page 1 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
Page 2 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
Statement.
Planning;
services;
Value
services;
Strategic
Α/ƚƩƦƚƩğƷĻ
of
delivery
on
place
for
with
9ǣĭĻƌƌĻƓĭĻͼ
ΑźƓƦǒƷ
owners
satisfaction
changes
business
ͻ/ǒƭƷƚƒĻƩ
owner
or
&
benchmarksregarding:
residents
improvements
business
forward
importance
&
resident
move
for
ofof
Suggestions
to
DegreeDegree
Continue
Establish
:
Purpose
2015
31,
2
March
Page 3 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
Services
Development
ΑЋЉЉБΉЋЉЉВ
statistical)
on
survey
study
focus
(non
out
initial
+
respondents
wide
mail
Township
on
Targeted
Building
81
2015
31,
3
March
Page 4 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
program
Professionals
graduate
Teaching
Students
ΑƚǞƓƭŷźƦ
Program
post
Α/ƚƌƌĻŭĻ
College
Environment
Response
results
Oversight/direction
Analyst
effective
ΑDĻƚƩŭźğƓ
Anonymous
Learning
Research
Cost
2015
31,
4
March
Page 5 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
Emergency;
Corporate;
Guide;
&
Hall;
Fire
etc.)
Finance;
Services
Fire
Development;
River
Moonstone
Community
Water;
Campbell
email
computer;
LC;
Office;
Recreation;
Messenger,
Economic
HNP
Newmarket,
&
Admin.
Recreation
at
by
available
completion
Transportation;
Development;
in
LC;
website,
(Barrie,
Survey in
HNP
line;
insert
line
at:
Practices
Methodology:
on
on
Communications
Law;
as
boxes
line
:
on
Accessible
Promoted
foci
Included
Limited
Municipal
Print/On
Drop
Best
Service
2015
31,
5
March
Page 6 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
33
44
27
4628
line)
population
on
246
paper;
with
municipality
consistent
(24
surveys
throughout
Profile:
ages
completed
Respondent
Respondent
Balance
270
2015
31,
6
March
Page 7 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
to
population.
the
statementspopulation
cannot
Led
response
each
to
sections
given
applicable:
opportunity
if
statements
indicate
not
rates.
surveyowner
the
this
make
these
were
in
about
not
completion
toeveryoneequal
business
the
to
about
Respondents
means
opportunity
Difficult
was
complete
made
an
service
(43)
Not
had
Low
be
low
57%
to
39%
each
led
68%
survey
of
37%
rate
47%
the
completion
53%
of
51%
Length
fatigue
46%
76%
section:
Average
survey
90%
100%80%60%40%20%0%
Page 8 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
Very
ΑЎ
ΑЎ
Important
1
rating
Important
Not
Scale
Analysis:
1
2015
31,
8
March
Page 9 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
Satisfied
rating);
Very
Satisfied;
highest
as:
defined
Neutral;
75%)
5
rating;
(>75%)
(50%
Dissatisfied;
Ratings
lowest
(<50%)
5
of
5
out
of
Α!ǝĻƩğŭĻ
5
(1
out
Dissatisfied;
of
3.75
ΑЎ
out
ΑѢЌ͵АЎ
ΑЋ͵Ў
1
ΑѡЋ͵Ў
rating
Evaluation
Green
Yellow
Very
Red
Analysis:
Scale
2015
31,
9
March
Page 10 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
2015
31,
10
March
Page 11 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
years)
3
last
in
service
used
had
24%
(Only
2015
31,
11
March
Page 12 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
important,
Importance:
satisfied
are
are
services
vs.
residents
Satisfaction
Overall,
and
2015
31,
12
March
Page 13 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
ServiceSatisfactionImportance
3.424.45Financial3.914.15Communications3.584.123.274.04Water3.763.78Corporate3.363.65
Prevention4.024.81Recreation3.564.07
2.954.1Economic3.363.9
Laws
Transportation
Development
By
Municipal
&
Fire
2.82.93.03.13.23.33.43.53.63.73.83.94.04.14.24.3
Financial
Water
/ƚƒƒǒƓźĭğƷźƚͶ
Prevention
&Recreation
Fire
Satisfaction
Transportation
Economic
By
Municipal
Corporate
laws
Development
54.84.64.44.243.83.63.4
Importance
Page 14 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
repaving/repairs/reconstruction;
signs;
work;
needs;
facilities;
wayfinding/community
drainage
Development:
ƭĻƓźƚƩƭ
recreational
road
network;
&
Continue/increase
on
ditching
focus
Infrastructure:
trails
Additional
Community
IncreaseIncrease
Expand
Need
2015
31,
14
March
Page 15 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
related
jobs;
Council
&
development
residents:
education;
business
content;
services;
with
law
communications
commercial
by
increase
internet
closures,
Development:
gas;
and
speed
natural
road
&
Communications:
website
industrial
line
high
information,
on
to
ImproveImprove
Simplify
Economic
Access
More
2015
31,
15
March
Page 16 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
interactions;
others);
&
line
(building
delivery/front
residents;
processes
increases.
to
positive
responsiveness
permitting
environment;
spending/tax
Service:
consistent
Streamline
Improve
Control
Customer
Protect
Need
:
Other
2015
31,
16
March
Page 17 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
Presentation
2015
1,
April
Council
Page 18 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
various
the
at
be
satisfaction
across
to
recommendations
engagement
survey.
and
9ǣĭĻƌƌĻƓĭĻͼ
engagement
internal
enhance
the
from
ͻ{ĻƩǝźĭĻ
2009
of
to
objectives
dimensions
recommendations
of
organization.
results
of
PMP.
promise
tangible
against
various
into
our
Corporation.
incorporated
the
contrast
develop
provide
deliver
review
of
:
Purpose
levels
ToToToToTo
2015
1,
2
April
Page 19 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
way
that
it
at
look
good
employee
not
may
and
a
ğĬƚǒƷͶ
should
in
things
happy
employee
employees
think
all
we
work
these
them
is
engagement,
people
engagement
of
at
KeepingKeeping
while
part
satisfied
mood
Some
a
And
be
2015
1,
3
April
Page 20 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
intellectual
apply
this
organization,
in
to
Canada
him/her
emotionaland
of
job,
ǞƚƩƉͼ͵
influences
Board
his/her
his/her
Conference
heightened
turn,
as:
for
has
defined
to
in
effort
that,
employee
the
a
is
be
engagement
from
discretionary
workers
can
an
review
Engagement
that
co
or
a
connection
ͻ9ƒƦƌƚǤĻĻ
additional
manager,
on
Based
area.
2015
1,
4
April
Page 21 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
of
demands
demographic,
public
the
contradictory
under
social,
resources
choices/personalization;
problems;
complex
often
scarce
and
address
environmental
changing
allocate
to
pressures
To
the
want
Accountability
to
and
microscope.
Responding
Customers
economic
Increased
citizens;
Demands
2015
1,
5
April
Page 22 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
focused
ΑŅǒƷǒƩĻ
for:
need
measures
a
is
there
lagging
this
Collaboration
and
of
Creativity
Flexibility
all
Leading
Amidst
2015
1,
6
April
Page 23 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
strength
The
view
influenced
member.
(Department)
alignment
intangible
cultural,
individual
externally
individual,
about each
often
ƷĻğƒ͵ͼ
narrow
is
team
and
is
the
and
Engagement
the
motivational
is
about
vs.
of
member
Internally
Jackson
strength
System
forces.
Also
each
Phil
ͻŷĻ
of
2015
1,
7
April
Page 24 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
2015
1,
8
April
Page 25 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
2015
1,
9
April
Page 26 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
satisfaction.
of
32%
levels
point.
Regional
and
customer
employee
or
,
scores
burnout
1
increased
the
the
beyond
and
2012).
less
by
and
satisfaction
explained
satisfaction
Service
125%
Porath,
extend
,
customer performance
were
Public
workforce
customer
(Spreitzer&
scores
BC
engagement
the satisfaction
satisfied
better
between
within
.
organization
engagement.
employee
customer
Chain
16%
conducted
and
correlation
objectives
demonstrated
Value
identified:
motivated
in
in
the
Sector
and
increase
variation
engagement/satisfaction
to
satisfaction
the
and
ağƩƭƚƓΑtǒĬƌźĭ
commitment
Peel
a
point
onof
goals
the
also
benefits
research
of
of
2
employee
to
every have
Municipality
20%
Alignment
Heintzmanand
That
greater
For
Studies
the
Recent
But
2015
1,
10
April
Page 27 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
program
Professionals
graduate
Teaching
Program
post
Students
ΑƚǞƓƭŷźƦ
Α/ƚƌƌĻŭĻ
College
Environment
Response
Analyst
results
Oversight/direction
ΑDĻƚƩŭźğƓ
effective
Anonymous
Research
Learning
Cost
2015
1,
11
April
Page 28 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
2
Indicates
Disagree
top
5
is
a
Disagree)
action
inon
included
response
average.
Strongly
for
or
unsatisfied
Agree.
Not
Agree
a
is
Mathematical
of
purposes.
1
where
position
(Neither
Strongly
as
interpreted
scale
2
likely
planning
bĻǒƷƩğƌ
is
:
bottom
aĻğƓ
point
5
and
the
AgreeStrongly
2)
Agree
5
(top
Satisfied
4
Neutral
or
Disagree
DisagreeNeither
Agree
3
2
2)
Unsatisfied
(bottom
Disagree
Strongly
1
Page 29 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
2015
1,
13
April
Page 30 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
Engagement
Organization
Supervisor
Immediate
Leadership
Senior
The Me
Improvement
Development
Performance/Feedback
Communication
Safety
Environment
setting
Recognition
Continuous
Motivation
being
Autonomy
&
Learning
Integrity
&
Health
Goal
Well
Page 31 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
supervisor,
ENGAGEMENT
SATISFACTION
and
immediate
Α{ƷƩźǝĻ
head
PERSPECTIVES
department
organization
themes
Α{ƷğǤ
EMPLOYEEEMPLOYEE
job,
Say
My
12
Part
employees
Services,
workers,
FluidSurveys
DEMOGRAPHICS
SURVEY
of
time
Inside/outside
employees
Years
time/Full
Roles,
using
ONLINE
81
15
Page 32 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
years
is
les
16
(3.88)
engaged(
are
and
59%
Season/Contract
5
less
years
than
unusual
engagement
Management
three
41%
are
more
are
20
(3.75)
HIGHLIGHTS
ENGAGEMENT
the
41%
than
not
employees
ofhave
benchmark),
this
lowestless
benchmark
employee
isis
that
Workers
but
engagedEngaged
but
Employees
the
thecategories
ENGAGEDENGAGED
service
ENGAGEMENT
engagedengaged
workers
Overall
of
is
aboveabove
Inside
Least
Most
STAY
59%
of
LESS
4.22
OVERALL
4.10
3.70SEASONAL/CONTRACT4.324.244.094.22 3.873.784.003.753.833.83
3.943.763.933.88 3.893.82 4.013.793.963.924.194.063.944.063.683.433.733.614.164.054.104.10
4.06
STRIVE
3.92
CATEGORIES
3.88
3.83
3.82
3.78
3.75
3.70
STAY
3.61
STRIVE
3.89
STRIVE
SAY
EMPLOYEE
STAY
STAFF
YEARSYEARSYEARSYEARSYEARSWORKERS
MANAGEMENTUNITSEASONAL/CONTRACTWORKERS
STAY
3.423.72 3.633.603.653.72
WORKERS
SAY
SERVICE
BARGAINING
ALL
510152020
TO
OVER
TOTOTO
INSIDEOUTSIDE
INSIDE/OUTSIDE
ROLE
0
61116
OF
MANAGEMENT3.81
UNIT3.84 3.833.94
SAY
YEARS
3.94
3.93
STRIVE
3.76
STAY
WORKERS
WORKERS
YEARSYEARS
YEARS
YEARS
SAY
YEARS
BARGAINING
STAFF
OUTSIDE
1520
20
STAY
SAYSTRIVE
10
INSIDE
5
OVER
TOTO
TOTO
ALL
1116
06
Page 33 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
17
EMPLOYEES
OF
SUBGOUPS
DIFFERENT
JOB
THE
MY
ACROSS
THEMES
OF
STRATIFICATION
Page 34 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
18
EMPLOYEES
OF
SUBGOUPS
SUPERVISOR
DIFFERENT
THE
ACROSS
IMMEDIATE
THEMES
OF
STRATIFICATION
MY
Page 35 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
19
EMPLOYEES
OF
(SL)
SUBGOUPS
HEAD
DIFFERENT
DEPARTMENT
THE
ACROSS
THEMES
OF
MY
STRATIFICATION
Page 36 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
20
EMPLOYEES
OF
SUBGOUPS
ORGANIZATION
DIFFERENT
THE
ACROSS
THEMES
MY
OF
STRATIFICATION
Page 37 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
overall
Development,
21
above
and
with
or
outside
service
Environment,
benchmarks
Recognition
Improvement
unsatisfied
satisfied
of
than
and
years
HIGHLIGHTS
satisfied
somewhatCommunications,
Learning
highest
Motivation,
most
Continuous
5
Performance/Feedback
under
THEMES
less
Seasonal/Contract
Safety,
seem
(3.75)
categories
with
workers
years
setting,
&
benchmark
Employees
and
Autonomy
Integrity,
workers
20
Health
Inside
Most
Goal
over
OF
80%85%75%87%84%74%70%83%81%81%79%75%84%69%83%79%67%72%72%83%80%71%74%76%70%82%78%69%65%70%78%75%73%73%79%69%77%79%71%58%62%81%76%71%68%76%62%74%69%69%52%69%78%67%68%67%55%66%83%73%60%57%63%75%64%70%6
6%71%58%80%70%56%58%57%81%63%67%65%73%60%72%67%46%69%69%88%68%63%64%62%59%81%69%56%53%64%69%58%68%61%70%57%65%64%67%52%52%63%63%60%58%56%57%64%61%53%49%48%78%59%58%57%64%51%64%61%55%55%47%56%61%53%
20INSIDEOUTSIDE
20InsideOutside
3.973.993.874.234.093.803.734.123.943.983.973.873.903.784.063.973.663.783.873.913.883.863.854.003.753.963.963.683.763.783.903.983.753.833.833.783.953.913.713.663.823.913.843.813.713.453.714.013.763.5
53.613.883.783.673.753.703.783.613.833.723.583.623.803.833.663.733.693.673.584.013.763.463.513.863.813.613.753.583.713.503.673.593.183.663.813.963.633.543.583.643.453.873.753.343.553.283.633.683.503.
563.563.453.843.653.333.473.473.783.473.623.523.723.393.633.573.483.413.453.533.533.513.483.443.433.663.553.243.393.403.813.463.50
SUMMARY
(MEAN)
2)
20Over
20Over
(TOP
to
SUMMARY
SUMMARY
to
1516
1516
to
to
11
1011
CATEGORY
CATEGORY
10
to
to
56
56
to
to
ThemeALLMGMTBUS/C0
AllMgmtBUS/C0
by
by
THEMES
THEMES
ENGAGEMENT
ENGAGEMENT
IMPROVEMENTIMPROVEMENT
DEVELOPMENTDEVELOPMENT
/FEEDBACK
/FEEDBACK
COMMUNICATIONSCOMMUNICATIONS
SAFETYSAFETY
PERFORMANCEPERFORMANCE
ENVIRONMENTENVIRONMENT
SETTINGSETTING
CONTINUOUSRECOGNITIONCONTINUOUSRECOGNITION
MOTIVATIONMOTIVATION
AUTONOMYAUTONOMY
&BEING&BEING
INTEGRITYINTEGRITY
LEARNINGLEARNING
&&
Theme
HEALTHHEALTH
GOALGOAL
WELLWELL
Page 38 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
22
21%
19%
15%
!\[
9Ͷ͵͵
11%11%11%11%
9%
6%6%
4%
:
e
s
EMPLOYEES
u
a
taxpayers)
processes
STABILITYDAILYWORK/EFFORTOPPORTUNITIES
ENVIRONMENTMEDONTEDIFFERENCEWORKPLACEBALANCE
c
e
WITH
b
CONDITIONS,
service,
LIFE
organization,
p
ORO
WORK
i
A
THE
MAKING
h
WORK
WORKING
TEAM
IN
LEARNING
s
IN
customer
I
WORK
PEOPLEVARIETY
n
OTHERS,
(manager,
WORKING
w
AND
POSITIVE
o
THE
JOB
CHANGE
T
LIVE
ENJOY
HELPING
WAGES,BENEFITS,
e
VALUED
h
PROGRESSIVE
t
t
ARE
a
g EFFORTS
n
AND
i
WHAT
k
POSITIVE
r
MY
o
w
e
u
l
a
v
I
Page 39 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
23
but
discussion
:
e
use
e
solution,
s
requirements
o
t
optimize
e
seniority
k
i
l
or
d
l
u
the
information
o
replacing,
w
I
just
to
,
e
contribute
resource
c
rewarded,
n
e
i
r
e
p
of
needs
x
e
implemented
addressed,
r dissemination
e
through
t and
t
monetarily
e
workspaces
some
b
involved
a
e
t
required,
n
follow
o
times
being
d
or
e
the
or
M
be
valued
of
Cramped
o
not
r 31
recognized
to
in
O
Α\[ğĭƉ
ΑaƚƩĻ
f
Appearswant
included
NEEDED
o Issues
IMPROVEMENTS
not
p
i
h
s
TALK Α9ƒƦƌƚǤĻĻƭ
Departments
n
are
ENVIRONMENT
EQUIPMENTΑ
w
always
o
not
IMPROVEMENTS
ISSUES
T
COMMUNICATIONS
Ideas
THE
e
h
t
are
t
not
a
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Page 40 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
24
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Page 41 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
25
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Page 42 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
26
preforming
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Page 43 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
27
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Page 44 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
28
of
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Page 45 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
29
significantly
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Page 46 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
Down
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30
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Page 47 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
through
ΑƦǒƭŷ
acquired
excellence
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leadership
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2015
1,
31
April
Page 48 of 50
4.a) Donna Hewitt, Director, Corporate & Strategic Initiativ...
benchmark
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1,
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April
Page 49 of 50
6.a) By-Law No. 2015-054: Being a By-Law to Confirm the Proc...
Municipal Act, 2001, S.O. 2001, C. 25, as amended
Page 50 of 50