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03 11 2015 Council Meeting MinutesTownship cf Proud Heritage, Exciting Future Wednesday, March 11, 2015 The Township of Oro - Medonte Council Meeting Minutes Council Chambers 2014 -2018 Council Time: 9:04 a.m. Present: Mayor H.S. Hughes (left at 2:32 p.m. and returned at 3:22 p.m.) Councillor Barbara Coutanche Councillor Scott Macpherson Councillor Phil Hall (arrived at 9:40 a.m.) Councillor John Crawford Councillor Scott Jermey Regrets: Deputy Mayor Ralph Hough Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director, Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director, Corporate Services /Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Hugh Murray, Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety, Curtis Shelswell, Chief Municipal Law Enforcement Officer; Lisa McNiven, Manager, Transportation Services; Michelle Jakobi, Operations Technologist; Bonnie McPhee, Coordinator, Human Resources; Darcy Brooke - Bisschop, Coordinator, Economic Development/Communications; Meagan Drake, Environmental Services Technician; Roz Llewellyn, Coordinator, Community Recreation; Adam Kozlowski, Intermediate Planner; John Thompson, Facility Operator; Rebecca Longworth, Office Administrative Assistant; Peter Rose, Fire Protection Survey Services Also Paul Herbst, Lynn Beagan, Alice Apelian- Robinson, Sharon McKinnon, Present: Ann Truyens, Sheila Craig, Bruce Wiggins, W. Robert & Loretta Crawford 1. Call to Order- Private Prayer /Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 13 Council Meeting Minutes —Wednesday, March 11, 2015. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C150311 -1 Moved by Macpherson, Seconded by Coutanche Be it resolved that the agenda for the Council meeting of Wednesday, March 11, 2015 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: None declared. Motion No. C150311 -2 Moved by Jermey, Seconded by Crawford Be it resolved that Rule 3.7 of Procedural By -law No. 2014 -194 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m. Carried. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C150311 -3 Moved by Crawford, Seconded by Jermey Be it resolved that we do now go in Closed Session at 9:05 a.m. to discuss • acquisition /disposition of land (Potential Purchase); (Unopened Road Allowance between Lots 20 and 21, Concession 1, (South Orillia)); • labour relations /employee negotiations (Staffing); • litigation affecting the municipality (OMB Hearing — Consent 2014 -B -19 & Minor Variance 2014 -A -25 (Kimbel Management Ltd.) — 1281 Line 4 South). Carried. Page 2 of 13 Council Meeting Minutes —Wednesday, March 11, 2015. b) Motion to Rise and Report. Motion No. C150311 -4 Moved by Macpherson, Seconded by Coutanche Be it resolved that we do now Rise at 10:15 a.m. and Report on the Closed Session Items 4 c) Robin Dunn, CAO re: Acquisition /disposition of land (Potential Purchase). d) Robin Dunn, CAO re: Labour relations /employee negotiations (Staffing). e) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (OMB Hearing — Consent 2014 -B -19 & Minor Variance 2014 -A -25 (Kimbel Management Ltd.) — 1281 Line 4 South). f) Doug Irwin, Director, Corporate Services /Clerk re: Acquisition /disposition of land (Unopened Road Allowance between Lots 20 and 21, Concession 1, (South Orillia)). Carried. c) Robin Dunn, CAO re: Acquisition /disposition of land (Potential Purchase). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk. Motion No. C150311 -5 Moved by Coutanche, Seconded by Macpherson Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Acquisition /disposition of land (Potential Purchase) be received. Carried. Page 3 of 13 Council Meeting Minutes —Wednesday, March 11, 2015. d) Robin Dunn, CAO re: Labour relations /employee negotiations (Staffing). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk; Hugh Murray, Fire Chief; Peter Rose, Fire Protection Survey Services. Motion No. C150311 -6 Moved by Jermey, Seconded by Crawford Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, Hugh Murray, Fire Chief and Peter Rose, Fire Protection Survey Services re: Labour relations /employee negotiations (Staffing) be received. Carried. e) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (OMB Hearing — Consent 2014 -B -19 & Minor Variance 2014 -A -25 (Kimbel Management Ltd.) — 1281 Line 4 South). The following staff were present: Doug Irwin, Director, Corporate Services /Clerk; Andria Leigh, Director, Development Services. Motion No. C150311 -7 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the confidential correspondence dated March 9, 2015 and confidential verbal information presented by Andria Leigh, Director, Development Services re: Litigation affecting the municipality (OMB Hearing — Consent 2014 -B -19 & Minor Variance 2014 -A -25 (Kimbel Management Ltd.) — 1281 Line 4 South) be received. 2. That the Mayor and Clerk be authorized to execute the said correspondence. 3. And That the Director, Development Services proceed accordingly. Carried. Page 4 of 13 Council Meeting Minutes —Wednesday, March 11, 2015. f) Doug Irwin, Director, Corporate Services /Clerk re: Acquisition /disposition of land (Unopened Road Allowance between Lots 20 and 21, Concession 1, (South Orillia)). The following staff were present: Doug Irwin, Director, Corporate Services /Clerk. Motion No. C150311 -8 Moved by Crawford, Seconded by Jermey Be it resolved 1. That Confidential Report No. CS2015 -04, Doug Irwin, Director, Corporate Services /Clerk re: Acquisition /disposition of land (Unopened Road Allowance between Lots 20 and 21, Concession 1, (South Orillia)) be received and adopted. 2. That the lands described as Road Allowance between Lot 20 & 21, Concession 1 South Orillia, East of Part 1, 51 R- 17563, Abutting West Half; Part 6, 51 R -17563 as Closed by R01085062; Part Lot 1, Plan 1494 South Orillia, Part 4, 51 R- 17563; Oro - Medonte (PIN 58565 -0058 (LT)) be declared surplus to the needs of the municipality, and sold by direct sale to the abutting property owners, being Block A, Plan 1494 (PIN 58565 -0075 (LT)) and Part West Half Lot 20, Concession 1 South Orillia (PIN 58565 -0057 (LT)). 3. That the owners be advised that the lands to be conveyed are to merge on title, with their existing parcels of land and that the owners will be required to bring an Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the parcels to one Property Identifier Number, at their expense upon transfer. 4. That the owners be advised of the land value established for the said land and, upon acceptance of the offer, the Clerk bring forward the appropriate by -law for Council's consideration. 5. And that the applicant be advised of Council's decision under the Director, Corporate Service /Clerk's signature. Carried. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, February 25, 2015. Motion No. C150311 -9 Moved by Jermey, Seconded by Crawford Be it resolved that the draft minutes of the Council meeting held on Wednesday, February 25, 2015 be received and adopted as printed and circulated. Carried Page 5 of 13 Council Meeting Minutes — Wednesday, March 11, 2015. b) Minutes of Human Resources Committee meeting held on Thursday, February 26, 2015. Motion No. C150311 -1 0 Moved by Coutanche, Seconded by Macpherson Be it resolved that the draft minutes of the Human Resources Committee meeting held on Thursday, February 26, 2015 be received. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: a) Wendy Timpano, General Manager, Orillia Area Community Development Corp. (CDC) re: Overview of Products and Services Available. Motion No. C1 50311 -1 1 Moved by Crawford, Seconded by Jermey Be it resolved that the correspondence dated February 6, 2015 and PowerPoint presentation presented by Wendy Timpano, General Manager, Orillia Area Community Development Corp. (CDC) re: Overview of Products and Services Available be received. 9. Identification From the Public of an Agenda Item of Interest: Carried. Page 6 of 13 Council Meeting Minutes — Wednesday, March 11, 2015. 10. Reports of Municipal Officers: a) S /Sgt. Don Fawcett, Barrie Detachment, Ontario Provincial Police re: Quarterly Statistics. Correspondence was distributed to members of Council and staff. Motion No. C150311-12 Moved by Macpherson, Seconded by Coutanche Be it resolved that the correspondence dated March 10, 2015 and presented by S /Sgt. Don Fawcett, Barrie Detachment, Ontario Provincial Police re: Quarterly Statistics be received. Carried. b) Report No. F12015 -09, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re: Statement of Accounts — February 28, 2015. Motion No. C150311 -13 Moved by Crawford, Seconded by Jermey Be it resolved 1. That Report No. Fl 2015 -09, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re: Statement of Accounts — February 28, 2015 be received for information only. 2. And That the accounts for the month of February 2015 totalling $2,002,532.76 be received. Carried. c) Report No. F12015 -10, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re: Treasurer's Statement of Remuneration. Motion No. C150311-14 Moved by Coutanche, Seconded by Macpherson Be it resolved that Report No. F12015 -10, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re: Treasurer's Statement of Remuneration be received for information only. Carried. Page 7 of 13 Council Meeting Minutes —Wednesday, March 11, 2015. d) Report No. TES2015 -02, Jerry Ball, Director, Transportation and Environmental Services re: Road Occupancy Permit & By -Law. Motion No. C150311-15 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Report No. TES2015 -02, Jerry Ball, Director, Transportation and Environmental Services re: Road Occupancy Permit & By -Law be received and adopted. 2. And That a Road Occupancy By -law with associated fees and structure, as outlined in Report No. TES2015 -02, be brought forward Council's consideration. Carried. e) Report No. TES2015 -03, Jerry Ball, Director, Transportation and Environmental Services re: Municipal Summary Reports for all Township of Oro - Medonte Drinking Water Systems — January 1, 2014 to December 31, 2014. Motion No. C150311 -16 Moved by Macpherson, Seconded by Coutanche Be it resolved that Report No. TES2015 -03, Jerry Ball, Director, Transportation & Environmental Services re: Municipal Summary Reports for all Township of Oro - Medonte Drinking Water Systems — January 1, 2014 to December 31, 2014, which includes reports for Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands, Maplewood, Medonte Hills, Robincrest, Shanty Bay, Sugarbush and Warminster Water Systems be received. Carried. f) Education or Training of Members re: Accessibility Policies, POL- AODA -01 Accessibility Standards for Customer Service; POL- AODA -02, Accessibility; POL- ADOA -03 Accessibility Standard for Information and Communications. A PowerPoint presentation was presented. Required staff also attended the training session. Motion No. C150311-17 Moved by Jermey, Seconded by Crawford Be it resolved that the correspondence for Education or Training of Members and presented by Tamara Obee, Manager, Human Resources, Health & Safety and Sherri Moore, Deputy Chief Building Official re: Accessibility Policies, POL- AODA -01 Accessibility Standards for Customer Service; POL- AODA -02, Accessibility; POL- AODA-03 Accessibility Standard for Information and Communications be received. Carried. Page 8 of 13 Council Meeting Minutes —Wednesday, March 11, 2015. Council recessed at 11:55 a.m. and reconvened at 12:47 p.m. g) Education or Training of Members re: Human Resources Policies. Motion No. C150311-18 Moved by Coutanche, Seconded by Macpherson Be it resolved that the correspondence for Education or Training of Members and presented by Tamara Obee, Manager, Human Resources, Health & Safety re: Human Resources Policies be received. Carried. h) Education or Training of Members re: Master Fire Plan 2014. Councillor Crawford assumed the Chair for this item, during Mayor Hughes' absence. A PowerPoint presentation was presented. Motion No. C150311-19 Moved by Crawford, Seconded by Jermey Be it resolved that the correspondence for Education or Training of Members and presented by Hugh Murray, Fire Chief re: Master Fire Plan 2014 be received. Carried. 11. Reports of Members of Council: a) Mayor H.S. Hughes, correspondence dated February 12, 2015 from Ellen Blaubergs, Coldwater Canadiana Heritage Museum re: 50th Incorporation Anniversary and 175th Woodrow Homestead Anniversary, Request for 100 Small "Goody Bag" Items and Silent Auction Item. Motion No. C150311-20 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the correspondence dated February 12, 2015 from Ellen Blaubergs, Coldwater Canadiana Heritage Museum and presented by Mayor H.S. Hughes, re: 50th Incorporation Anniversary and 175th Woodrow Homestead Anniversary, Request for 100 Small "Goody Bag" Items and Silent Auction Item be received. 2. That the request for 100 pens and 1 Silent Auction Item be approved. 3. And That the Manager, Human Resources, Health & Safety coordinate the matter accordingly. Carried. Page 9 of 13 Council Meeting Minutes —Wednesday, March 11, 2015. 12. Consent Agenda: a) Announcements of Interest to the Public: 1. Support the Oro African Methodist Episcopal Church Restoration and Preservation Project. b) Minutes of Midland Public Library Board meeting held on January 8, 2015. Staff Recommendation: Receive. c) Minutes of Barrie Public Library Board meeting held on January 22, 2015. Staff Recommendation: Receive. d) Nottawasaga Valley Conservation Authority, minutes of meeting held on January 9 and highlights of meeting held on February 27, 2015. Staff Recommendation: Receive. e) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 23, 2015. Staff Recommendation: Receive. f) Correspondence dated February 24, 2015 from Sue Donovan, Executive Director, Epilepsy Simcoe County re: Letter of Appreciation. Staff Recommendation: Receive. g) Correspondence dated February 26, 2015 from Kevin Flynn, Minister of Labour re: AMO Policy Update dated September 18, 2014, re: Double Hatter Firefighter. Staff Recommendation: Receive. Motion No. C1 5031 1 -21 Moved by Crawford, Seconded by Jermey Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Support the Oro African Methodist Episcopal Church Restoration and Preservation Project. b) Minutes of Midland Public Library Board meeting held on January 8, 2015. Received. c) Minutes of Barrie Public Library Board meeting held on January 22, 2015. Received. d) Nottawasaga Valley Conservation Authority, minutes of meeting held on January 9 and highlights of meeting held on February 27, 2015. Received. e) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 23, 2015. Received. f) Correspondence dated February 24, 2015 from Sue Donovan, Executive Director, Epilepsy Simcoe County re: Letter of Appreciation. Received. g) Correspondence dated February 26, 2015 from Kevin Flynn, Minister of Labour re: AMO Policy Update dated September 18, 2014, re: Double Hatter Firefighter. Received. Carried. Page 10 of 13 Council Meeting Minutes —Wednesday, March 11, 2015 13. Communications: a) Correspondence dated February 6 and 19, 2015 from Marion Lerman and Mike Wandzura and correspondence dated February 20, 2015 from Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Canine Issues of Concerns to Maplewood Estate Area Residents. Motion No. C150311-22 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the correspondence dated February 6 and 19, 2015 from Marion Lerman and Mike Wandzura and correspondence dated February 20, 2015 from Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Canine Issues of Concerns to Maplewood Estate Area Residents be received and considered during any future update of the Township's Canine Control By -Law. 2. And That the applicant be advised of Council's decision under the Director, Corporate Services /Clerk's signature. Carried. b) Correspondence received March 5, 2015 from Matt Pegg, President, Ontario Association of Fire Chiefs (OAFC), OAFC Municipal Officials Seminar: The Essentials of Firefighting and Firefighting 101, May 2 -3, 2015, Toronto Congress Centre, 650 Dixon Road. Motion No. C150311-23 Moved by Jermey, Seconded by Crawford Be it resolved that the correspondence received March 5, 2015 from Matt Pegg, President, Ontario Association of Fire Chiefs (OAFC), OAFC Municipal Officials Seminar: The Essentials of Firefighting and Firefighting 101, May 2 -3, 2015, Toronto Congress Centre, 650 Dixon Road be received. Carried. 14. Notice of Motions: Ire i2 Page 11 of 13 Council Meeting Minutes —Wednesday, March 11, 2015. 15. By -Laws: a) By -Law No. 2015 -051: A By -law to Appoint Public Representatives to the Oro - Medonte Heritage Committee for the 2014 -2018 Term. Motion No. C-150311-24 Moved by Macpherson, Seconded by Coutanche Be it resolved that a) By -Law No. 2015 -051: A By -law to Appoint Public Representatives to the Oro - Medonte Heritage Committee for the 2014 -2018 Term be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor Carried. 16. Questions from the Public Clarifying an Agenda Item: 17. Closed Session Items (Unfinished Items): None. 18. Confirmation By -Law: a) By -Law No. 2015 -050: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, March 11, 2015. Motion No. C150311-25 Moved by Crawford, Seconded by Jermey Be it resolved that By -Law No. 2015 -050: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, March 11, 2015 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 12 of 13 Council Meeting Minutes —Wednesday, March 11, 2015. 19. Adjournment: a) Motion to Adjourn. Motion No. C150311-26 Moved by Coutanche, Seconded by Macpherson Be it resolved that we do now adjourn at 3:45 p.m. l� Mayor, A. _S ughes Carried. Page 13 of 13