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03 11 2015 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, March 11, 2015 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1.Call to Order - Private Prayer/Moment of Reflection: 2.Adoption of Agenda: a) Motion to Adopt the Agenda. 3.Disclosure of Pecuniary Interest: 4.Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Acquisition/disposition of land (Potential Purchase). d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing). e) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (OMB Hearing Consent 2014-B-19 & Minor Variance 2014-A- 25 (Kimbel Management Ltd.) 1281 Line 4 South). f) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Unopened Road Allowance between Lots 20 and 21, Concession 1, (South Orillia)). 5.Minutes of Council and Committees: 4 - 21a) Minutes of Council meeting held on Wednesday, February 25, 2015. 22 - 25 b) Minutes of Human Resources Committee meeting held on Thursday, February 26, 2015. 6.Recognition of Achievements: None. 7.Public Meetings: None. 8.Deputations: Page 1 of 289 Council Meeting Agenda - March 11, 2015 26 - 37 a) 10:15 a.m., Wendy Timpano, General Manager, Orillia Area Community Development Corp. (CDC) re: Overview of Products and Services Available. 9.Identification From the Public of an Agenda Item of Interest: 10.Reports of Municipal Officers: 38 - 61 a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Ontario Provincial Police re: Quarterly Statistics. 62 - 64 b) Report No. FI2015-09, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts February 28, 2015. 65 - 69 c) Report No. FI2015-10, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Treasurer's Statement of Remuneration. 70 - 73 d) Report No. TES2015-02, Jerry Ball, Director, Transportation and Environmental Services re: Road Occupancy Permit & By-Law. 74 - 120 e) Report No. TES2015-03, Jerry Ball, Director, Transportation and Environmental Services re: Municipal Summary Reports for all Township of Oro-Medonte Drinking Water Systems January 1, 2014 to December 31, 2014. 121 - 168 f) Education or Training of Members re: Accessibility Policies, POL-AODA-01 Accessibility Standards for Customer Service; POL-AODA-02, Accessibility; POL-ADOA-03 Accessibility Standard for Information and Communications. 169 - 170 g) Education or Training of Members re: Human Resources Policies. 171 - 241 h) Education or Training of Members re: Master Fire Plan 2014. 11.Reports of Members of Council: 242 a) Mayor H.S. Hughes, correspondence dated February 12, 2015 from Ellen Blaubergs, Coldwater Canadiana Heritage Museum re: 50th Incorporation Anniversary and 175th Woodrow Homestead Anniversary, Request for 100 Small "Goody Bag" Items and Silent Auction Item. 12.Consent Agenda: 243 a) Announcements of Interest to the Public: Support the Oro African Methodist Episcopal Church Restoration and Preservation Project. 244 - 251 b) Minutes of Midland Public Library Board meeting held on January 8, 2015. Staff Recommendation: Receive. 252 - 255 c) Minutes of Barrie Public Library Board meeting held on January 22, 2015. Staff Recommendation: Receive. 256 - 264 d) Nottawasaga Valley Conservation Authority, minutes of meeting held on January 9 and highlights of meeting held on February 27, 2015. Page 2 of 289 Council Meeting Agenda - March 11, 2015 Staff Recommendation: Receive. 265 - 271 e) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 23, 2015. Staff Recommendation: Receive. 272 - 273 f) Correspondence dated February 24, 2015 from Sue Donovan, Executive Director, Epilepsy Simcoe County re: Letter of Appreciation. Staff Recommendation: Receive. 274 - 276 g) Correspondence dated February 26, 2015 from Kevin Flynn, Minister of Labour re: AMO Policy Update dated September 18, 2014, re: Double Hatter Firefighter. Staff Recommendation: Receive. 13.Communications: 277 - 284 a) Correspondence dated February 6 and 19, 2015 from Marion Lerman and Mike Wandzura and correspondence dated February 20, 2015 from Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Canine Issues of Concerns to Maplewood Estate Area Residents. 285 - 287 b) Correspondence received March 5, 2015 from Matt Pegg, President, Ontario Association of Fire Chiefs (OAFC), OAFC Municipal Officials Seminar: The Essentials of Firefighting and Firefighting 101, May 2-3, 2015, Toronto Congress Centre, 650 Dixon Road. 14.Notice of Motions: None. 15.By-Laws: 288 a) By-Law No. 2015-051: A By-law to Appoint Public Representatives to the Oro-Medonte Heritage Committee for the 2014-2018 Term. 16.Questions from the Public Clarifying an Agenda Item: 17.Closed Session Items (Unfinished Items): 18.Confirmation By-Law: 289 a) By-Law No. 2015-050: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, March 11, 2015. 19.Adjournment: a) Motion to Adjourn. 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March11,2015 OrilliaAreaCommunityDevelopmentCorp.(CDC) WendyTimpano TheCDCisafederallysupportednot-for-profitorganization,workingwithcommunitypartnersto sustainthelocaleconomythroughbusinessfinancing,businesscounseling,andcommunity economicdevelopmentprojects.TheCDCwouldliketoprovidecouncilwithsomebackground informationabouttheCDC,alongwithanoverviewoftheproductsandservicesthatweofferto businessesandmembersofthecommunity. Byprovidingthisbackgroundinformation,wewillequipcouncillorswithinformationaboutavaluable communityresource.Inaddition,wehopetoencouragecontinuedcollaborationforenhanced economicdevelopmentsupportinOro-Medonte. Page 26 of 289 8.a) 10:15 a.m., Wendy Timpano, General Manager, Orillia Are... February6,2015 POBox2525,22PeterSt.S.,Orillia,ONL3V7A3 705.325.4903,ext.106 705.325.6817 wtimpano@orilliacdc.com Page 27 of 289 8.a) 10:15 a.m., Wendy Timpano, General Manager, Orillia Are... A Community Futures Development Corporation With the support of the Federal Economic Development Agency for Southern Ontario Celebrating 30 Years! Page 28 of 289 8.a) 10:15 a.m., Wendy Timpano, General Manager, Orillia Are... organization, working with community partners to is a federally supported not-for-profit develop and sustain the local economy through: Community economic development Business Counseling; and Business Financing ISSION projects. CDC M The UR O Page 29 of 289 8.a) 10:15 a.m., Wendy Timpano, General Manager, Orillia Are... to 54 unique local businesses and 1984 . $36.5M additional $80,000 in totaling more than Over past six years, administered Federal programs ELPINGBUSINESSSUCCEEDSINCE to local businesses and created/maintained through lending. general enquiries. in loans for local businesses. 814 loan applications Over past four years, provided an Capacity Building grants 39,400 $630,000 Answered more than Approved 23M+ over organizations.organizations. 2,952 jobs Reviewed granting H Page 30 of 289 8.a) 10:15 a.m., Wendy Timpano, General Manager, Orillia Are... Orillia Area L.E.A.D. Corporation 1984 First Board of Directors Governance committed annually to Governed by a local volunteer Board of volunteer hours 1540+ 4 standing sub- committees Estimated community Directors. Page 31 of 289 8.a) 10:15 a.m., Wendy Timpano, General Manager, Orillia Are... sses,over5yearperiod,revealed **ResearchusingStatsCanBNAnalysiscomparingCFP-funded thatCFDCloanclientsgrewfaster(averagerevenuegrowthof15% LEXIBLEBUSINESSFINANCING vs.7%)andhadhighersurvivalrates(88%vs.66%). Business Loans up to $250,000 businesseswithnon-fundedbusine Complementary lending Flexible F Page 32 of 289 8.a) 10:15 a.m., Wendy Timpano, General Manager, Orillia Are... them for advice. ÑThe CDC provided help in this SentiRasa, Rasa Real Estate, funding to help me with the renovation and I often go to TheyÔve been a big venture.Ò Oro-Medonte OMMUNITY C UR O UILDING B Page 33 of 289 8.a) 10:15 a.m., Wendy Timpano, General Manager, Orillia Are... firms in central one of the only Level 3 Ontario.Ò ÑThe CDC provided a grant for training that allowed us at the time to become asbestos remediation Trevor Walker, R&F Construction -Disaster Kleenup, Oro-Medonte CONOMY E UR O TRENGTHENING S Page 34 of 289 8.a) 10:15 a.m., Wendy Timpano, General Manager, Orillia Are... 2015) AN 2014 ÏJ Loans Advanced -$644,694 (to 29 businesses) (since April 2012) PR (A In-depth coaching/counseling Ï523 CHIEVEMENTS New targeted lending programs Jobs created/maintained Ï152 Professional Development 58 workshops; 789 attendees New Mentorship Program Small Business Start Up Business Improvement Physician Recruitment A USINESS B Page 35 of 289 8.a) 10:15 a.m., Wendy Timpano, General Manager, Orillia Are... Severn Sound Sustainability Plan Implementation Committee ment and Retention Committee NVOLVEMENT County of Simcoe Regional Economic Development Group OLCÔs Economic Development Working Group Georgian College Community Advisory Group I OMMUNITY Orillia Area Physician Recruit Local Chambers of Commerce OntarioÔs Lake Country City of OrilliaÔs EDC C TRATEGIC S Page 36 of 289 8.a) 10:15 a.m., Wendy Timpano, General Manager, Orillia Are... ENTRE Our staff are ready to work with you today! C UCCESS 22 Peter Street S., Orillia S Facebookand Twitter! USINESS www.orilliacdc.com info@orilliacdc.com Look for us on 705-325-4903 B OUR Y Page 37 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 38 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 39 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 40 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 41 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 42 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 43 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 44 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 45 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 46 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 47 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 48 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 49 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 50 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 51 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 52 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 53 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 54 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 55 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 56 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 57 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 58 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 59 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 60 of 289 10.a) 10:00 a.m. S/Sgt. Don Fawcett, Barrie Detachment, Onta... Page 61 of 289 10.b) Report No. FI2015-09, Paul Gravelle, Director, Finance... Page 62 of 289 10.b) Report No. FI2015-09, Paul Gravelle, Director, Finance... Page 63 of 289 10.b) Report No. FI2015-09, Paul Gravelle, Director, Finance... Page 64 of 289 10.c) Report No. FI2015-10, Paul Gravelle, Director, Finance... Page 65 of 289 10.c) Report No. FI2015-10, Paul Gravelle, Director, Finance... Page 66 of 289 10.c) Report No. FI2015-10, Paul Gravelle, Director, Finance... Page 67 of 289 10.c) Report No. FI2015-10, Paul Gravelle, Director, Finance... Page 68 of 289 10.c) Report No. FI2015-10, Paul Gravelle, Director, Finance... Page 69 of 289 10.d) Report No. TES2015-02, Jerry Ball, Director, Transport... Page 70 of 289 10.d) Report No. TES2015-02, Jerry Ball, Director, Transport... Page 71 of 289 10.d) Report No. TES2015-02, Jerry Ball, Director, Transport... Page 72 of 289 10.d) Report No. TES2015-02, Jerry Ball, Director, Transport... Page 73 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Page 74 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Page 75 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Page 76 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Canterbury Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) stst January 1 to December 31, 2014 February 2, 2015 Page 77 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Canterbury 2014 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Municipal Drinking Water License and Drinking Water Works Permit There were no non-compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 1) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, chemical pump failures and flows into and through the works. 2) There were a number of inaccuracies found in the Operations Manuals. Recommendation: 1) The Municipality should consider installing a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water, including high and minimum low free chlorine residuals, chemical pump failures and flows into and through the works in the Operations and Maintenance Manuals. 2) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. Page 2 of 4 Page 78 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Canterbury 2014 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 1 Approved Capacity 104.5 m/day (72.6 L/min) January 10 10 7.39 7 229 February 12 11 7.43 7 208 March 10 10 6.90 7 214 April 10 10 6.63 6 227 May 12 11 4.35 4 281 June 6 6 4.10 4 257 July 9 9 4.13 4 267 August 6 6 3.97 4 252 September 5 5 3.60 3 218 October 6 6 3.97 4 251 November 13 12 4.77 5 291 December 9 9 4.29 4 273 Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 2 Approved Capacity 104.5 m/day (72.6 L/min) January 0 0 0 0 229 February 0 0 0 0 208 March 0 0 0 0 214 April 6 6 0.93 1 227 May 13 12 4.71 5 281 June 7 7 4.47 4 257 July 12 11 4.48 4 267 August 7 7 4.16 4 252 September 6 6 3.67 4 218 October 7 7 4.13 4 251 November 14 13 4.93 5 291 December 10 10 4.52 4 273 Page 3 of 4 Page 79 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Canterbury 2014 Municipal Summary Report We advise that the flow requirements listed in the PTTW were not exceeded in 2014. Final MOE Inspection Rating: 100.00% Detailed monthly well reports/data available on request to the Manager of Environmental Services. Page 4 of 4 Page 80 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Cedarbrook Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) stst January 1 to December 31, 2014 February 2, 2015 Page 81 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Cedarbrook 2014 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status There were four instances identified where alarms for low free chlorine residuals were generated and no records were made regarding the response by operational staff. The low free chlorine residual alarm is programmed to activate on a reading of 0.55 mg/L or less. Alarms were generated on the following dates: December 10, 2013, approximately 71 minutes; December 19, 2013, approximately 37 minutes; December 23, 2013, approximately 74 minutes; and December 23, 2013, approximately 37 minutes. It was likely that the on-call operator used the tablet to remotely check free chlorine residuals and flows during these events and then made a determination as to whether or not adequate disinfection was being provided and if a site visit was warranted, but there were no records provided indicating that operational staff had made the remote checks and done the appropriate calculations to determine if disinfection was being maintained or that the treatment equipment was being monitored to ensure that it was functioning properly. Action(s) Required: Records shall be created and maintained regarding all alarm responses detailing appropriate actions taken by staff to correct and/or monitor the situation causing the alarm, the personnel responding to the alarm, dates, times and locations of the alarm, in accordance with Subsection 26(2)d of O.Reg. 128/04. System Municipal Drinking Water License and Drinking Water Works Permit There were no non-compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 1) The inaccuracies included; the depth of Well 1 (actual depth is 45.8 m, DWWP indicates 45 m); the depth of Well 2 (actual depth is 46.8 m, DWWP indicates 46 m); the UTM co-ordinates provided (Well 1 actual is E 621390 N 4928418, DWWP indicates E 6114420 N 4928429; PH actual is E 621403 N 4928448, DWWP indicates E 611420 N 4928429); the DWWP indicates that the Well 1 submersible pump is capable of delivering 2.27 Us, when flow records indicate that the actual capacity is 2.68 Us; and the DWWP indicates that data recorders are incorporated with the chemical metering pumps and the turbidity analyser when there is no such equipment. 2) The Operations and Maintenance Manuals did not include a summary of active alarms, operational targets and alarm set points which should ensure effective disinfection of the produced water, including high and minimum low free chlorine residuals, chemical pump failures, system pressures and flows into and through the works have not been included in the manuals. 3) There were a number of inaccuracies found in the Operations Manuals. Page 2 of 4 Page 82 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Cedarbrook 2014 Municipal Summary Report Recommendation: 1) The equipment descriptions in the DWWP should be corrected at the Municipality's earliest convenience. 2) The Municipality should consider including a summary of active alarms, operational targets and alarm set points which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, chemical pump failures, system pressures and flows into and through the works, in the Operations and Maintenance Manuals. 3) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 1 Approved Capacity 104.0 m/day (160.8 L/min) January 8 8 6.42 6 410 February 7 7 6.11 6 353 March 8 8 6.10 6 393 April 14 13 6.33 6 400 May 11 11 6.48 6 421 June 9 9 6.83 7 429 July 8 8 6.45 6 419 August 9 9 6.87 7 440 September 10 10 7.07 7 438 October 8 8 6.90 7 449 November 8 8 6.77 7 434 December 11 11 7.19 7 462 Page 3 of 4 Page 83 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Cedarbrook 2014 Municipal Summary Report Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 2 Approved Capacity 104.0 m/day (133.8 L/min) January 8 8 6.81 7 410 February 9 9 6.50 6 353 March 9 9 6.58 6 393 April 14 13 7.00 7 400 May 12 12 7.10 7 421 June 11 11 7.47 7 429 July 9 9 7.06 7 419 August 10 10 7.32 7 440 September 10 10 7.53 7 438 October 9 9 7.58 7 449 November 9 9 7.70 7 434 December 16 15 7.71 7 462 We advise that the flow requirements listed in the PTTW were not exceeded in 2014. Final MOE Inspection Rating: 95.10% Detailed monthly well reports/data available on request to the Manager of Environmental Services. Page 4 of 4 Page 84 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Craighurst Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) stst January 1 to December 31, 2014 February 2, 2015 Page 85 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Craighurst 2014 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Municipal Drinking Water License and Drinking Water Works Permit There were no non-compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 1) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, contact chamber / reservoir depth HLP lock out level, chemical pump failures, flows into and through the works and high and low contact chamber / reservoir depths. 2) There were a number of inaccuracies found in the Operations Manuals. 3) The communications tower had metal sheathing installed on two of the three sides. Recommendation: 1) The Municipality should consider installing a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water, including high and minimum low free chlorine residuals, contact chamber / reservoir depth HLP lock out level, chemical pump failures, flows into and through the works and high and low contact chamber / reservoir depths in the Operations and Maintenance Manuals. 2) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. 3) The Municipality should consider installing metal sheathing on the remaining side of the communications tower at the PH to prevent climbing. Page 2 of 4 Page 86 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Craighurst 2014 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 1 Approved Capacity 64 m/day (45 L/min) January 0 0 0 0 479 February 0 0 0 0 435 March 0 0 0 0 456 April 0 0 0 0 502 May 0 0 0 0 1098 June 0 0 0 0 1505 July 0 0 0 0 1104 August 0 0 0 0 1057 September 0 0 0 0 987 October 0 0 0 0 1045 November 0 0 0 0 971 December 0 0 0 0 1093 Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 2 Approved Capacity 140 m/day (96.8 L/min) January 19 14 11.06 8 479 February 21 15 10.50 8 435 March 12 9 10.65 8 456 April 14 10 10.87 8 502 May 32 23 16.16 12 1098 June 39 28 22.90 16 1505 July 26 19 17.42 12 1104 August 26 19 16.42 12 1057 September 23 16 16.23 12 987 October 29 21 16.23 12 1045 November 19 14 16.10 12 971 December 30 21 17.23 12 1093 Page 3 of 4 Page 87 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Craighurst 2014 Municipal Summary Report Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 3 Approved Capacity 229 m/day (202.8 L/min) January 24 10 14.42 6 479 February 26 11 13.68 6 435 March 15 7 13.68 6 456 April 16 7 14.17 6 502 May 39 17 19.29 8 1098 June 47 21 27.27 12 1505 July 31 14 20.26 9 1104 August 30 13 18.74 8 1057 September 27 12 18.63 8 987 October 32 14 18.32 8 1045 November 21 9 18.13 8 971 December 35 15 19.45 8 1093 We advise that the flow requirements listed in the PTTW were not exceeded in 2014. Final MOE Inspection Rating: 100.00% Detailed monthly well reports/data available on request to the Manager of Environmental Services. Page 4 of 4 Page 88 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Harbourwood Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) stst January 1 to December 31, 2014 February 2, 2015 Page 89 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Harbourwood 2014 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Municipal Drinking Water License and Drinking Water Works Permit There were no non-compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 1) Inaccurate equipment descriptions provided in the DWWP included: the depth of Well 2 (actual depth is 60.1 m, DWWP indicates 61.9 m); the depth of Well 2 (actual depth is 60.1 m, DWWP indicates 61.9 m); the depth of Well 3 (actual depth is 73.8 m, DWWP indicates 70.1 m); the UTM coordinates provided (Well 2 actual is E 617846 N 4922290, DWWP indicates E 617910 N 4922283. Well 3 actual is E 617827 N 4922370, DWWP indicates E 617910 N 4922373. PH actual is E 617873 N 4922267, DWWP indicates E 616894 N 4925595); the well pump ratings are described as 10.6 Us, when records indicate that they are capable of 15.7 Us; and that data recorders are incorporated with the chemical metering pumps and the turbidity analyser when there is no such equipment. 2) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals at the PH, low and high reservoir level alarm, reservoir level set points for pump starts and stops, chemical pump failures, well pump and/or high lift pump lock out interlocks and flows into and through the works. 3) There were a number of inaccuracies found in the Operations Manuals. Recommendations: 1) The equipment descriptions in the DWWP should be corrected at the Municipality's earliest convenience. 2) The Municipality should consider installing a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals at the PH, low and high reservoir level alarms, reservoir level set points for pump starts and stops, chemical pump failures, well pump and/or high lift pump lock out interlocks and flows into and through the works in the Operations and Maintenance Manuals. 3) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. Page 2 of 4 Page 90 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Harbourwood 2014 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 2 Approved Capacity 921.0 m/day (940.8 L/min) January 92 10 66.77 7 501 February 83 9 66.57 7 440 March 85 9 63.97 7 505 April 86 9 16.03 2 818 May 9 1 1.68 0 974 June 137 15 79.4 9 1562 July 98 11 19.19 2 2253 August 9 1 1.81 0 2172 September 90 10 62.73 7 1561 October 103 11 63.55 7 1684 November 86 9 63.23 7 1977 December 86 9 66.65 7 2142 Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 3 Approved Capacity 921 m/day (940.8 L/min) 3 Combined Well 2 and 3 not to exceed 921 m/day January 9 1 0.71 0 501 February 6 1 0.82 0 440 March 9 1 0.90 0 505 April 168 18 54.27 6 818 May 137 15 77.06 8 974 June 142 15 7.13 1 1562 July 122 13 54.45 6 2253 August 126 14 72.84 8 2172 September 87 9 3.47 0 1561 October 8 1 0.87 0 1684 November 8 1 0.80 0 1977 December 8 1 0.90 0 2142 Page 3 of 4 Page 91 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Harbourwood 2014 Municipal Summary Report We advise that the flow requirements listed in the PTTW were not exceeded in 2014. Final MOE Inspection Rating: 100.00% Detailed monthly well reports/data available on request to the Manager of Environmental Services. Page 4 of 4 Page 92 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Horseshoe Highlands Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) stst January 1 to December 31, 2014 February 2, 2015 Page 93 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Horseshoe Highlands 2014 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Municipal Drinking Water License and Drinking Water Works Permit There were no non-compliances with respect to the Municipal drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 1) The DWWP inaccuracies included; the depth of Well 2 (actual depth is 79.3 m, DWWP indicates 91.1 m); the DWWP indicates that Well 2 is contained "within a concrete maintenance structure" but this structure was removed in 2004; the DWWP indicates that there is 8131 m of installed watermain when there is approximately 8793 m now installed; and the DWWP indicates that both the free chlorine residual analyser and the turbidity analyser are "supplied with continuous samples, in the interim, from the well pump common discharge header", when both analysers are supplied with treated water from the end of the contact main. 2) The communications tower at the pumphouse had metal sheathing installed to prevent climbing but only on two of three sides. 3) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, low, high and overflow water tower level alarms, tower level set . Points for pump starts and stops, chemical pump failures, well pump lock out interlocks and flows into and through the works. 4) There were a number of inaccuracies found in the Operations Manuals. 5) The raw water pressure switch in the PH contains mercury. Recommendations: 1) The inaccurate equipment descriptions (as above) in the DWWP should be corrected at the Municipality's earliest convenience. 2) The Operating Authority should consider installing metal sheathing on the remaining side of the communications tower at the pumphouse to prevent climbing. 3) The Municipality should consider installing a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water, including high and minimum low free chlorine residuals, low, high and overflow water tower level alarms, tower level set pointsfor pump starts and stops, chemical pump failures, well pump lock out interlocks and flows into and through the works in the Operations and Maintenance Manuals. 4) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. 5) The Municipality should consider replacing the mercury containing pressure switch in the PH with a unit which has less potential for contamination of the facility and/or water. Page 2 of 4 Page 94 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Horseshoe Highlands 2014 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 1 Approved Capacity 3371.0 m/day (2341 L/min) January 563 17 316.19 9 9802 February 489 15 325.96 10 9127 March 497 15 319.61 9 9908 April 380 11 266.20 8 7986 May 702 21 400.29 12 12409 June 888 26 585.27 17 17558 July 1157 34 627.87 19 19464 August 1021 30 686.26 20 21274 September 706 21 447.43 13 13423 October 404 12 271.19 8 8407 November 371 11 236.4 7 7092 December 480 14 294.94 9 9143 Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 2 Approved Capacity 527.04 m/day (366 L/min) January 0 0 0 0 9802 February 0 0 0 0 9127 March 0 0 0 0 9908 April 0 0 0 0 7986 May 0 0 0 0 12409 June 0 0 0 0 17558 July 0 0 0 0 19464 August 0 0 0 0 21274 September 0 0 0 0 13423 October 0 0 0 0 8407 November 0 0 0 0 7092 December 0 0 0 0 9143 Page 3 of 4 Page 95 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Horseshoe Highlands 2014 Municipal Summary Report We advise that the flow requirements listed in the PTTW were not exceeded in 2014. Well 2 is for back up only. Final MOE Inspection Rating: 100.00% Detailed monthly well reports/data available on request to the Manager of Environmental Services. Page 4 of 4 Page 96 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Maplewood Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) stst January 1 to December 31, 2014 February 2, 2015 Page 97 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Maplewood 2014 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Municipal Drinking Water License and Drinking Water Works Permit There were no non-compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 1) A number of inaccuracies were found in the Operations and Maintenance Manual. 2) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water, HLP including high and minimum low free chlorine residuals, contact chamber reservoir depth lock out level, chemical pump failures and high and low contact chamber / reservoir depths. 3) The facility schematic inaccuracies included: no Well 2; the analyser outflow location; no generator; no division of the reservoir; the locations of the reservoir fill points and HLP withdrawal points in relation to the omitted divider wall; no reservoir overflows with check valves; and no sump pit with pump. Recommendations: 1) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. 2) The Municipality should consider installing a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water, including high and minimum low HLP free chlorine residuals, contact chamber reservoir depth lock out level, chemical pump failures and high and low contact chamber reservoir depths and flows into and through the works in the Operations and Maintenance Manuals. 3) The facility schematic should be updated. Page 2 of 4 Page 98 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Maplewood 2014 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 1 Approved Capacity 164 m/day (114 L/min) January 1 1 0.03 0 971 February 0 0 0 0 914 March 0 0 0 0 906 April 0 0 0 0 969 May 1 1 0.06 0 1152 June 1 1 0.03 0 1229 July 0 0 0 0 1344 August 0 0 0 0 1271 September 1 1 0.07 0 1062 October 27 17 10.90 7 979 November 46 28 21.20 13 967 December 34 21 21.42 13 1035 Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 2 Approved Capacity 164 m/day (114 L/min) January 32 20 20.06 12 971 February 37 23 20.96 13 914 March 31 19 18.74 11 906 April 43 26 21.07 13 969 May 40 24 24.74 15 1152 June 45 28 27.47 17 1229 July 45 28 28.71 18 1344 August 60 37 27.13 17 1271 September 36 22 22.63 14 1062 October 34 21 9.23 6 979 November 1 1 0.10 0 967 December 1 1 0.03 0 1035 Page 3 of 4 Page 99 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Maplewood 2014 Municipal Summary Report We advise that the flow requirements listed in the PTTW were not exceeded in 2014. Final MOE Inspection Rating: 100.00% Detailed monthly well reports/data available on request to the Manager of Environmental Services. Page 4 of 4 Page 100 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Medonte Hills Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) stst January 1 to December 31, 2014 February 2, 2015 Page 101 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Medonte Hills 2014 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Action Taken Submitted form to Act & Regulations Duration Status notify the Director There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Municipal Drinking Water License and Drinking Water Works Permit There were no non-compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 1) No distribution microbiological samples had been collected from the lower pressure zone as there was no sample location appropriate to the Municipality within that watermain section. 2) The HLP's can discharge water through the contact main and into the distribution piping at a rate of 12.4 Us 3 (1088.64 m/day). It would appear that, unless the HLP's and reservoir are taken out of service, the maximum flow rates into the treatment works are now 12.4 Us. A Schedule C has been issued for the DWWP and guidance for updating the DWWP and MDWL indicates that corresponding changes to the MDWL would be completed by the Approvals and Licensing group of the Safe Drinking Water Branch. There have been no new issues of the MDWL during the inspection period. 3) There were a number of inaccuracies found in the Operations Manuals. 4) Some of the equipment descriptions and information provided in the DWWP and MDWL were inaccurate. Recommendations: 1) The Municipality should consider installing a dedicated sample station within the lower pressure zone. 2) The Municipality should ensure that appropriate changes to the Table 2 maximum flow rates provided in the system MDWL are completed as soon as possible (if necessary). 3) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. 4) The equipment descriptions and information in the DWWP and MDWL should be corrected at the Municipality's earliest convenience. Page 2 of 4 Page 102 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Medonte Hills 2014 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 1 Approved Capacity 327 m/day (227 L/min) January 82 25 47.52 15 2019 February 135 41 35.61 11 1414 March 81 25 35.68 11 1532 April 63 19 32.97 10 1062 May 75 23 43.58 13 1928 June 86 26 42.13 13 1638 59 July 18 39.06 12 1448 August 96 29 60.58 19 3065 September 128 39 44.43 14 1673 October 63 19 42.13 13 2599 November 76 23 43.27 13 2478 December 96 29 47.97 15 2702 Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 3 Approved Capacity 393 m/day (273 L/min) January 77 20 45.35 12 2019 February 84 21 31.43 8 1414 March 82 21 33.61 9 1532 April 45 11 29.80 8 1062 May 70 18 36.97 9 1928 June 57 15 32.97 8 1638 July 58 15 35.42 9 1448 August 106 27 54.55 14 3065 September 147 37 44.97 11 1673 October 56 14 37.90 10 2599 November 58 15 37.73 10 2478 December 66 17 37.00 9 2702 Page 3 of 4 Page 103 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Medonte Hills 2014 Municipal Summary Report We advise that the flow requirements listed in the PTTW were not exceeded in 2014. Final MOE Inspection Rating: 100.00% Detailed monthly well reports/data available on request to the Manager of Environmental Services. Page 4 of 4 Page 104 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Robincrest Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) stst January 1 to December 31, 2014 February 2, 2015 Page 105 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Robincrest 2014 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status 1) There was not sufficient monitoring of flow as required by the Permit and Licence, or Approval issued under Part V or the SDWA. The fire pump operated at least three times during the inspection period. Water discharged from this pump by-passes the treated water flow meter and directly enters the distribution system. Part 2.1.1 of the MDWL requires that all treated water flows discharged to the distribution system must be continuously monitored and recorded. During regular PH visits, only the fire pump hours of operation are recorded. These records do not provide discharged volumes or times of operation. Action(s) Required: The Municipality shall ensure that all flows of raw and treated water, into and out of the works as appropriate, are monitored and recorded continuously as required by the Municipal Drinking Water Licence for the Robincrest facility. 2) The required Director's notification for changes to the DVVWP works description, the installation of a new 100 kW generator, was not provided. Action(s) Required: The Municipality shall complete a Director notification within 30 days of the placing into service or the completion of any addition, modification, replacement or extension to the drinking water system for any changes which require a description change within Schedule A of the Drinking Water Works Permit, as required by Section 2.4 and Subsection 2.4: 1 of Schedule B of the Drinking Water Works Permit. System Municipal Drinking Water License and Drinking Water Works Permit There were no non-compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 1) There were a number of inaccuracies found in the Operations Manuals. 2) Some of the equipment descriptions and information provided in the DWWP and MDWL were inaccurate. 3) There was no procedure in the Operations and Maintenance Manuals regarding actions to take when it had been determined that the fire pump had operated. Page 2 of 4 Page 106 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Robincrest 2014 Municipal Summary Report Recommendation: 1) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. 2) The equipment descriptions in the DWWP should be corrected at the Municipality's earliest convenience. 3) A procedure should be created detailing actions to take when it is determined that the fire pump had run including: determining and recording if adequate disinfection appeared to have been maintained; recording estimated fire pump discharge flows, volumes and run times; recording free chlorine residuals before and after the event(s); recording maximum and minimum reservoir depths before, during and after the event(s); and any corrective actions if required. This would be an interim procedure until such time that a flow meter and chlorine residual analyser are installed, which could monitor fire pump discharge flows. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 1 Approved Capacity 576 m/day (400 L/min) January 207 36 131.68 23 4306 February 207 36 134.86 23 3939 March 192 33 128.90 22 4275 April 296 51 139.47 24 4278 May 204 35 128.13 22 4828 June 216 38 119.13 21 4440 July 189 33 113.58 20 3950 August 201 35 126.77 22 4028 September 200 35 121.07 21 3792 October 172 30 97.84 17 3835 November 160 28 99.40 17 3861 December 123 21 101.39 18 3999 Page 3 of 4 Page 107 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Robincrest 2014 Municipal Summary Report Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 2 Approved Capacity 842 m/day (585 L/min) January 0 0 0 0 4306 February 0 0 0 0 3939 March 0 0 0 0 4275 April 0 0 0 0 4278 May 0 0 0 0 4828 June 0 0 0 0 4440 July 0 0 0 0 3950 August 0 0 0 0 4028 September 0 0 0 0 3792 October 0 0 0 0 3835 November 0 0 0 0 3861 December 0 0 0 9 3999 Nevertheless, we advise that the flow requirements listed in the PTTW were not exceeded in 2014. *Note: Only one flow meter for both wells wells cannot be used at the same time, except during emergency fire situations. Final MOE Inspection Rating: 99.92% Detailed monthly well reports/data available on request to the Manager of Environmental Services. Page 4 of 4 Page 108 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Shanty Bay Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) stst January 1 to December 31, 2014 February 2, 2015 Page 109 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Shanty Bay 2014 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status There was one instance identified where an alarm for low free chlorine residual was generated and no records were made regarding the response by operational staff. The low free chlorine residual alarm was programmed to activate on a reading of 0.60 mg/L or less. An alarm was generated on July 28, 2014 for approximately 56 minutes. It was likely that the on-call operator used the tablet to remotely check free chlorine residuals and flows during this event and then made a determination as to whether or not adequate disinfection was being provided and if a site visit was warranted. There were no records provided indicating that operational staff had made the remote checks and done the appropriate calculations to determine if disinfection was being maintained or that the treatment equipment was being monitored lo ensure that it was functioning properly as required. Action(s) Required: Records shall be created and maintained regarding all alarm responses detailing appropriate actions taken by staff to correct and/or monitor the situation causing the alarm, the personnel responding to the 0. alarm, dates, times and locations of the alarm in accordance with Subsection 26(2)d of Reg. 128/04. System Municipal Drinking Water License and Drinking Water Works Permit There were no non-compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 1) Some of the equipment descriptions and information provided in the DWWP and MDWL were inaccurate. 2) An operational procedure was not provided in the Operations and Maintenance Manuals for operating the system using the original configuration where the reservoir and HLP's are bypassed and only the well pumps and the contact main are used for treatment. 3) There were a number of inaccuracies found in the Operations Manuals. Recommendation: 1) The equipment descriptions and information in the DWWP and MDWL should be corrected at the Municipality's earliest convenience. 2) A procedure describing the process of enabling, the equipment required to enable, and the required treatment criteria necessary (including minimum required free chlorine residuals) for the DWS to operate on pressure from the well pumps and with provision of contact time from the contact main without the reservoir or high lift pumps should be created and included in the Operations Manuals. 3) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. Page 2 of 4 Page 110 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Shanty Bay 2014 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 1 Approved Capacity 305 m/day (396 L/min) January 69 23 46.87 15 3114 February 73 24 45.39 15 2636 March 72 24 47.87 16 3010 April 77 25 51.80 17 3543 May 148 49 82.16 27 8211 June 70 23 48.87 16 10354 July 83 27 48.16 16 9601 August 79 26 46.65 15 8626 September 78 26 44.37 15 6002 October 83 27 56.10 18 5728 November 79 26 54.30 18 5051 December 79 26 55.03 18 5189 Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 2 Approved Capacity 305 m/day (430 L/min) January 62 20 42.10 14 3114 February 62 20 39.21 13 2636 March 61 20 40.32 13 3010 April 82 27 44.50 15 3543 May 130 43 69.87 23 8211 June 14 5 10.40 3 10354 July 14 5 10.35 3 9601 August 30 10 8.19 3 8626 September 65 21 14.60 5 6002 October 69 23 44.13 14 5728 November 64 21 40.60 13 5051 December 62 20 40.65 13 5189 Page 3 of 4 Page 111 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Shanty Bay 2014 Municipal Summary Report Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 3 Approved Capacity 610 m/day (875 L/min) January 6 1 0.68 0 3114 February 31 5 1.54 0 2636 March 3 0 0.26 0 3010 April 91 15 3.97 1 3543 May 248 41 11.68 2 8211 June 224 37 139.00 23 10354 July 227 37 124.68 20 9601 August 207 34 111.03 18 8626 September 94 15 55.77 9 6002 October 104 17 4.94 1 5728 November 8 1 1.53 0 5051 December 9 1 1.68 0 5189 We advise that the flow requirements listed in the PTTW were not exceeded in 2014. Final MOE Inspection Rating: 95.37% Detailed monthly well reports/data available on request to the Manager of Environmental Services. Page 4 of 4 Page 112 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Sugarbush Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) stst January 1 to December 31, 2014 February 2, 2015 Page 113 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Sugarbush 2014 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Municipal Drinking Water License and Drinking Water Works Permit There were no non-compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 1) The Operations and Maintenance Manuals did not contain a summary of active alarms, operational targets and alarm set points which should ensure effective disinfection of the produced water, including high and minimum low free chlorine residuals at all of the PH's, low and high contact chamber and reservoir level alarms, reservoir level set points for pump starts and stops, chemical pump failures, well pump and/or high lift pump lock out interlocks and flows into and through the works. 2) There were a number of inaccuracies found in the Operations Manuals. 3) There were a number of inaccuracies in the DWWP equipment descriptions including: the depth of Well 1 (actual depth is 82.4 m, DWWP indicates 76.2 m); the depth of Well 2 (actual depth is 78.1 m, DWWP indicates 80.47 m); and the casing size of Well 2 is 210 mm in the DWWP, when the WWR indicates it is a 150 mm casing. 4) Down-hole inspections of Wells 1 and 2 have not been completed. Well 1 could not provide sufficient flows to meet demands and for this reason, Well 2 could not be taken out service. With the addition of Well 3, demand can be met. The Municipality has indicated that they intend to conduct down-hole inspections of all supply wells every ten years. Recommendations: 1) The Municipality should consider including a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water, including high and minimum low free chlorine residuals at all of the PH's, low and high contact chamber and reservoir level alarms, reservoir level set points for pump starts and stops, chemical pump failures, well pump and/or high lift pump lock out interlocks, and flows into and through the works in the Operations and Maintenance Manuals. 2) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. 3) The inaccurate equipment descriptions (as above) in the DWWP should be corrected at the Municipality's earliest convenience. 4) The Municipality should consider conducting down-hole inspections of the Sugarbush supply wells at their earliest convenience. Page 2 of 4 Page 114 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Sugarbush 2014 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 1 Approved Capacity 851 m/day (591 L/min) January 61 7 42.58 5 1320 February 62 7 40.36 5 1130 March 60 7 39.90 5 1237 April 53 6 40.50 5 1215 May 91 11 52.00 6 1612 June 94 11 59.13 7 1774 July 82 10 54.65 6 1694 August 82 10 53.84 6 1669 September 62 7 39.70 5 1191 October 62 7 37.87 4 1174 November 44 5 33.63 4 1009 December 45 5 34.71 4 1076 Maximum % Monthly Approved Monthly Source Volume Approved Average Capacity Distribution 333 (m/day) Capacity (m/day) % Flow (m) 3 Well 2 Approved Capacity 1635.8 m/day (1136 L/min) January 131 8 91.03 6 2822 February 133 8 86.32 10 2417 March 128 8 85.26 5 2643 April 113 7 86.13 5 2584 May 245 15 113.48 7 3518 June 199 12 127.43 8 3823 July 179 11 119.13 7 3693 August 180 11 117.94 7 3656 September 137 8 86.90 5 2607 October 136 8 82.58 10 2560 November 96 6 73.03 4 2191 December 98 6 73.13 4 2267 Page 3 of 4 Page 115 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Sugarbush 2014 Municipal Summary Report Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 3 Approved Capacity 1635.8 m/day (1136 L/min) January 95 11 65.03 8 1859 February 165 19 75.00 9 1963 March 96 11 80.90 10 2439 April 102 12 85.30 10 2444 May 208 24 88.81 10 2671 June 115 14 92.63 11 2704 July 107 13 88.68 10 2687 August 104 12 86.61 10 2571 September 97 11 83.80 10 2441 October 96 11 84.42 10 2501 November 126 15 95.83 11 2794 December 126 15 97.39 11 2965 We advise that the flow requirements listed in the PTTW were not exceeded in 2014. Final MOE Inspection Rating: 100.00% Detailed monthly well reports/data available on request to the Manager of Environmental Services. Page 4 of 4 Page 116 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Warminster Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) stst January 1 to December 31, 2014 February 2, 2015 Page 117 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Warminster 2014 Municipal Summary Report Schedule 22; Section 22-2 (2) Section 1 (non-compliances) at any time during this reporting period, the duration of each non-compliance and describe the action taken to correct each non-compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non-compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Municipal Drinking Water License and Drinking Water Works Permit There were no non-compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 1) There were a number of inaccuracies found in the Operations Manuals. 2) There was no flow meter on the Well 1 overflow. Technically, water flows discharged from this well to the ground during artesian conditions are considered takings against the PTTW and should be accounted for. 3) A plastic cased and capped monitoring well (WWR 5708758) is located on the PH property. It was marked by a metal bar, but was not protected in any other way. Water was observed to be emerging from the ground surrounding this well and running away to the south. 4) Some of the equipment descriptions provided in the DWWP were inaccurate. The free chlorine residual analyser described on the contact main discharge is likely not required and will not be installed. Recommendations: 1 ) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. 2) The Municipality should consider installing a flow meter on the overflow from Well 1 to capture all takings as required by the PTTW. 3) If the Municipality does not intend to use monitoring well 5708758 for any purpose, it should either be abandoned in accordance with Reg. 903 or maintained in such a way that it does not pose a contamination threat to the aquifer into which it is drilled (i.e. determine where the water is leaking from and seal it, and protect the installation in some fashion from vandalism and/or vehicular traffic). 4) The equipment descriptions in the DWWP should be corrected at the Municipality's earliest convenience. Page 2 of 4 Page 118 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Warminster 2014 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 1 Approved Capacity 889.9 m/day (782 L/min) 180 20 86.39 10 3042 January 181 20 75.82 9 2694 February 182 20 74.97 8 3432 March 179 20 84.93 10 3220 April 199 22 112.19 13 6471 May 265 30 115.03 13 6190 June 199 22 107.16 12 5962 July 193 22 96.58 11 5437 August 193 22 93.43 10 4798 September 179 20 86.58 10 4499 October 192 22 96.63 11 4847 November 198 22 98.00 11 6281 December Maximum % Monthly % Monthly Source Volume Approved Average Approved Distribution 333 (m/day) Capacity (m/day) Capacity Flow (m) 3 Well 3 Approved Capacity 889.9 m/day (618 L/min) 204 23 96.52 11 3042 January 202 23 100.89 11 2694 February 194 22 90.61 10 3432 March 182 20 97.67 11 3220 April 189 21 97.03 11 6471 May 189 21 94.00 11 6190 June 198 22 90.97 10 5962 July 204 23 88.23 10 5437 August 233 26 81.43 9 4798 September 175 20 77.45 9 4499 October 181 20 79.93 9 4847 November 194 22 101.58 11 6281 December Page 3 of 4 Page 119 of 289 10.e) Report No. TES2015-03, Jerry Ball, Director, Transport... Warminster 2014 Municipal Summary Report We advise that the flow requirements listed in the PTTW were not exceeded in 2014. Final MOE Inspection Rating: 100.00% Detailed monthly well reports/data available on request to the Manager of Environmental Services. Page 4 of 4 Page 120 of 289 10.f) Education or Training of Members re: Accessibility Pol... Accessibility for Ontarians with Disabilities Act Page 121 of 289 10.f) Education or Training of Members re: Accessibility Pol... Workplace Safety and Insurance Act Ontario Human Rights Code Page 122 of 289 10.f) Education or Training of Members re: Accessibility Pol... Practices and Procedures – In person Page 123 of 289 10.f) Education or Training of Members re: Accessibility Pol... Practices and Procedures – Over the telephone Practices and Procedures Page 124 of 289 10.f) Education or Training of Members re: Accessibility Pol... Practices and Procedures Page 125 of 289 10.f) Education or Training of Members re: Accessibility Pol... 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Unit maintaining a Fleet fire is beyond Rescue wheel years. the There The by 25 Page 229 of 289 10.h) Education or Training of Members re: Master Fire Plan ... service. are administrative it two the station, station residents fire as assign necessary of existing Areas: incidents level the a thatto in align for appropriatedecline need the the ensure emergency Response station to review make the purposes. appropriate CC͸ƭ include to neighbouring must and most changes of some areas number Chief reporting also Fire the arises. be to boundary response receiving may also stations Fire the a need with may This The and As 26 Page 230 of 289 10.h) Education or Training of Members re: Master Fire Plan ... capabilities and Station Issues: needs and response the community. #1 Response meeting Stations emergency are of the exception department Emergency of overall circumstances the the the With #4, of 27 Page 231 of 289 10.h) Education or Training of Members re: Master Fire Plan ... immediate day Issues firefighting business are municipality. VFF the Response effective the 4 in of undertaken during crew the and a throughout available that prompt Emergency be ensure should immediately a capability ensure to Efforts future to 28 Page 232 of 289 10.h) Education or Training of Members re: Master Fire Plan ... in day Options Medonte earlier for immediate firefighting the business challenge are municipality. during discussed CC͸ƭ Oro Delivery the effective the availability real Ontario. of in during crew been well undertaken a the becoming and Service a have as throughout in available that Firefighter municipalities prompt challenge options ensure be is Emergency day immediately must report. a Volunteer capability Potential this ensure to business Efforts future most faces this to 29 Page 233 of 289 10.h) Education or Training of Members re: Master Fire Plan ... career model Options withwith delivery coveragecoverage Delivery current agreements dayday aid include; the businessbusiness mutual Service in aid change of firefighters automatic options toto use migrationmigration no Emergency frequent or Delivery quo volunteer into gradualgradual status enter more staff 30 Page 234 of 289 10.h) Education or Training of Members re: Master Fire Plan ... to with continues Issues Agreement are agreement to Services. agreement to basis continues community Response annual Response Paramedic the agreement. the review Services an of the on terms Tiered County must that Services Emergency Emergency the the a and Chief in from Simcoe that participate Paramedic met Fire benefit ensure & being with Fire The 31 Page 235 of 289 10.h) Education or Training of Members re: Master Fire Plan ... times if that response identified improve Roadways been 12S would Line Rd. have Ridge to roadwaysWindfieldDr. connected St. Robinson to 1 Line Three were 1.2.3. 32 Page 236 of 289 10.h) Education or Training of Members re: Master Fire Plan ... Windfield 33 Page 237 of 289 10.h) Education or Training of Members re: Master Fire Plan ... 1 Line 34 Page 238 of 289 10.h) Education or Training of Members re: Master Fire Plan ... St. Robinson 35 Page 239 of 289 10.h) Education or Training of Members re: Master Fire Plan ... will envisioned Warminster. significantly with in Plan are occurring will Oro prepared growth homes Fire Assumption of municipality not Master Township change and were approved growth125 been Valley than they the strategy has of the the of more the Horseshoe where bulk Plan that assessment Planning should 2013. follow if the growth Fire assumption or area necessary with 1, 2018 Master to Craighurst, an March Medonte continue strategy re in before full built The the on be A 36 Page 240 of 289 10.h) Education or Training of Members re: Master Fire Plan ... Page 241 of 289 11.a) Mayor H.S. Hughes, correspondence dated February 12, 2... Page 242 of 289 12.a) Announcements of Interest to the Public: Support the O... Support the Oro African Methodist Episcopal Church The Township of Oro-Medonte has launched the Journey to Freedom fundraising campaign in an Episcopal Church located on the corner of Line 3 North and Old Barrie Road in Oro-Medonte. a truly remarkable story of the journey to freedom. Help us save and preserve this important part of Canadian Heritage of how fortunate we are to live in a country that protects our equality and freedom. donate to the project, please visit www.oro-medonte.ca or contact Samah Othman at (705) 487-2171 ext. 2137. Page 243 of 289 12.b) Minutes of Midland Public Library Board meeting held o... Page 244 of 289 12.b) Minutes of Midland Public Library Board meeting held o... Page 245 of 289 12.b) Minutes of Midland Public Library Board meeting held o... Page 246 of 289 12.b) Minutes of Midland Public Library Board meeting held o... Page 247 of 289 12.b) Minutes of Midland Public Library Board meeting held o... Page 248 of 289 12.b) Minutes of Midland Public Library Board meeting held o... Page 249 of 289 12.b) Minutes of Midland Public Library Board meeting held o... Page 250 of 289 12.b) Minutes of Midland Public Library Board meeting held o... Page 251 of 289 12.c) Minutes of Barrie Public Library Board meeting held on... Page 252 of 289 12.c) Minutes of Barrie Public Library Board meeting held on... Page 253 of 289 12.c) Minutes of Barrie Public Library Board meeting held on... Page 254 of 289 12.c) Minutes of Barrie Public Library Board meeting held on... Page 255 of 289 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority BOARD OF DIRECTORS TH 55ANNUAL GENERAL MEETING NO. BOD-01-15 –Friday January 9, 2015 th 8195 8Line, Utopia, ON. MINUTES NVCA Board Members Present: Councillor Doug Lougheed, ChairInnisfil (Town) Deputy Mayor Gail Ardiel, Vice ChairBlue Mountains (Town) Deputy Mayor Nina Bifolchi, Past ChairWasaga Beach (Town) Councillor Bob MeadowsAdjala-Tosorontio (Township) Councillor Gail LittleAmaranth (Township) Councillor Arif KhanBarrie (City) Councillor Sergio MoralesBarrie (City) Councillor Ron OrrBradford West Gwillimbury (Town) Councillor Cam EcclestoneCollingwood (Town) Councillor Deb DohertyCollingwood (Town) Mayor Chris VanderkruysClearview (Township) Councillor Connie LeishmanClearview (Township) Councillor Keith WhiteEssa (Township) Councillor Michael SmithEssa (Township) Councillor Terry MokriyGrey Highlands (Municipality) Councillor Rob NicolInnisfil (Town) Mayor Darren WhiteMelancthon (Township) Councillor Fred NixMono (Town) Councillor Earl HawkinsMulmur (Township) Mayor Rick MilneNew Tecumseth (Town) Councillor Donna JebbNew Tecumseth (Town) Councillor Barbara CoutancheOro-Medonte (Township) Councillor Phil HallOro-Medonte (Township) Councillor Walter BenottoShelburne (Town) Mayor BillFrenchSpringwater (Township) Councillor PerryRitchieSpringwater (Township) Mayor BrianSmithWasaga Beach (Town) NVCA Staff Present: D. Gayle Wood, Interim Chief Administrative Officer, Chris Hibberd, Director of Planning Sheryl Flannagan, Director, Corporate Services, Glenn Switzer, Director, Engineering & IT Byron Wesson, Director, Land Operations & Stewardship, Laurie Barron, Executive Asst. NVCA Program Staff attended this Annual General Meeting of the Board of Directors Page 256 of 289 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of DirectorsAnnual General Meeting BOD-01-15 January 9, 2015-Minutes Page 2of 5 Guests: Ann Hoggarth, MPP Barrie, Mayor TerryDowdall, Township of Essa andDeputy Warden of Simcoe County, Mayor Gord Wauchope, Town of Innisfil, Deputy Mayor Lynn Dollin, Town of Innisfil and Chair, Southern Georgian Bay/Lake Simcoe Source Water Protection Committee, Chair Dick Hibma, Conservation Ontario, Chair of the NVCA Agricultural Committee, Jim Partridge, Mark Shoreman, District Manager, Ministry of Natural Resources& Forestry, Robert Brindley, CAO, Township of Springwater, John Cottrill, CAO, Grey Sauble Conservation Authority. 1)Call to Order D. Gayle Wood, Interim Chief Administrative Officer will Chair the meeting until the Elections are held. RES#1Moved by:F. Nix Seconded by:E. Hawkins RESOLVED THAT: D. Gayle Wood, Interim Chief Administrative Officer be appointed as Chair, Pro Tem until after the election of the 2015 Officers. CARRIED 2)Introductions and Roll Call Each of the Board Members introduced themselves and the municipality they represent. D. Gayle Wood, Interim CAO introduced the Directors of the NVCA and welcomed NVCA staff. 3)Declarations of pecuniary and conflict of interest None were declared 4)Motion to adopt agenda RES#2Moved by:E.Hawkins Seconded by:F.Nix th RESOLVED THAT: the Agenda for Board of Directors 55Annual General Meeting #01/15 dated 9 January, 2015 be adopted. CARRIED 5)Election of NVCA Officers Election procedures D. Gayle Wood, Interim Chief Administrative Officer reviewed the election procedures with the Board Members. 6)Appointment of Scrutineers RES#3Moved by:F.Nix Seconded by:E.Hawkins RESOLVED THAT:Dick Hibma, Chair of Conservation Ontario and Mark Shoreman, MNRdistrict Manager be appointed as Scrutineers for the duration of the NVCA 2015 elections. CARRIED Page 257 of 289 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of DirectorsAnnual General Meeting BOD-01-15 January 9, 2015-Minutes Page 3of 5 7)Election of Board of Directors Chair, 1 st Vice-Chair and nd 2Vice Chair (if no Past Chair) a)Conduct Election of Chair Nominations for the Position of Chair RES#4Moved by:A.Khan Seconded by:P.Ritchie RESOLVED THAT: Doug Lougheed be nominated for the position of Chair of the Nottawasaga Valley Conservation Authority for 2015. CARRIED Doug Lougheed affirmed his nomination. RES#5Moved by:D.White Seconded by:K.White RESOLVED THAT: Councillor Walter Benotto be nominated for the position of Chair of the Nottawasaga Valley Conservation Authority for 2015. CARRIED Councillor Walter Benotto affirmed his nomination Pro Tem Chair, D. GayleWood asked for further nominations. None were brought forward. Each nominee was given an opportunity to speak to the members indicating why they would like to sit as Chair of the NVCA Board of Directors RES#6Moved by:R.Milne Seconded by:B.Meadows RESOLVED THAT: the nomination for the position of Chair of the NVCA be closed and the ballots be destroyed after conducting the election. CARRIED Election of Chair result: Councilor Doug Lougheed was elected Chair of the NVCA for 2015. st b)Conduct Election of 1Vice-Chair st Nominations for the Position of 1Vice-Chair RES#7Moved by:Walter Benotto Seconded by:Donna Jebb st RESOLVED THAT: Deputy Mayor Gail Ardiel be nominated for the position of 1Vice- Chair of the Nottawasaga Valley Conservation Authority for 2015. CARRIED Deputy Mayor Gail Ardiel affirmed her nomination. Pro Tem Chair, D. Gayle Wood asked for further nominations. None were brought forward. Page 258 of 289 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of DirectorsAnnual General Meeting BOD-01-15 January 9, 2015-Minutes Page 4of 5 st Election of 1Vice Chair results: st Deputy MayorGail Ardiel was acclaimed 1Vice-Chair for the NVCA for 2015. nd c)Conduct Election of 2Vice-Chair or appointment of Past Chair nd Nominations for the Position of 2Vice-Chair (if no Past Chair) Deputy Mayor Nina Bifolchi affirmed that she agrees tosit as NVCA Past Chair for 2015. RES#8Moved by: P.Ritchie Seconded by:B.Coutanche RESOLVED THAT: Deputy MayorNina Bifolchi be appointed as Past Chair of the Nottawasaga Valley Conservation Authority for 2015. CARRIED 8. Appointed 2015 NVCA Officers RES#9 Moved by:P.Ritchie Seconded by: Barbara Coutanche RESOLVED THAT: the Board of Directors has elected and appointed for the year 2015 Nottawasaga Valley Conservation Authority Officers as follows: Chair: Councillor Doug Lougheed st 1Vice-Chair: Deputy Mayor Gail Ardiel Past Chair: Deputy Mayor Nina Bifolchi CARRIED 9. Acknowledgements Elected Officers of the NVCAthanked the Board of Directors for their support. The newly elected Chair Doug Lougheed conductedthe remainder of the meeting. 10. The following guests brought greetings to the Board of Directors Ann Hoggarth, Member of Provincial Parliament for Barrie Mayor Terry Dowdall, Township of Essa and Deputy Warden Simcoe County Chair Lynn Dollin, Southern Georgian Bay/Lake Simcoe Source Water Protection Committee Chair Dick Hibma, Conservation Ontario Mark Shoreman, District Manager, Ministry of Natural Resources & Forestry 11. 2015 Borrowing Resolution: RES#10 Moved by: R. Nicol Seconded by: P. Hall RESOLVED THAT: for fiscal year 2015, the Nottawasaga Valley Conservation Authority borrow, as required on credit, up to $500,000for its purposes until payment to the Authority of grants from the Province of Ontario, and levies from its member Municipalitiesare received. CARRIED Page 259 of 289 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Nottawasaga Valley Conservation Authority Board of DirectorsAnnual General Meeting BOD-01-15 January 9, 2015-Minutes Page 5of 5 12. APPOINTMENT OF 2015 AUTHORITY SOLICITORS: RES#11 Moved by: R. Nicol Seconded by: P. Hall RESOLVED THAT: the firm of Hill Hunter Losell Law Firm, LLPbe appointed to conduct the legal business of the Authority for 2015. CARRIED 13. APPOINTMENT OF REPRESENTATIVE TO CONSERVATION ONTARIO COUNCIL RES#12 Moved by: R. Nicol Seconded by: P. Hall RESOLVED THAT: ChairDoug Lougheed be appointed as the NVCA voting delegate on the Conservation Ontario Council for the year 2015; and THAT:the Vice Chair, Gail Ardiel and D. Gayle Wood, Interim Administrative Officer be appointed as alternates. CARRIED 14. FREEDOM OF INFORMATION AND PRIVACY ACT Appoint Head of the NVCA for Purposes of the Municipal Freedom of Information and Protection Act. RES#13Moved by: R. Nicol Seconded by: P. Hall WHEREAS: Members of the Board of the Nottawasaga Valley Conservation Authority may designate an individual to act as Head of the Authority for purposes of the Municipal Freedom of Information and Protection of Privacy Act,R.S.O. 1990, c. M.56, s. 3(1); 2002 C.17, Schedule. F, Table; therefore, BE IT RESOLVED THAT: Sheryl Flannagan, Director of Corporate Services be designated as Head of the Authority for purposes of the Act. CARRIED Next Meeting: Board of Directors Orientation Workshop–February 13/14 Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, Ont. Time: 9:00 a.m. to 3:00 p.m. (Note: this is a full day session) ADJOURN RES#14Moved by: R. Nicol Seconded by: P. Hall RESOLVED THAT:this meeting adjournat 11:07 a.m. to meet again at the call of the chair. CARRIED __________________________ ____________________________ Councillor Doug Lougheed D. Gayle Wood, Interim NVCA Chair Chief Administrative Officer Approved this27thday of February, 2015 Page 260 of 289 12.d) Nottawasaga Valley Conservation Authority, minutes of ... HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETINGS No. 02-15 February 27, 2015 NVCA budget vote deferred until March meeting The board of directors agreed to defer their deliberation and vote on the final 2015 NVCA budget until the March board meeting. This is to allow all watershed municipalities to finalize budgets, many of which are delayed owing to the 2014 election. The NVCA is seeking a 3% increase in the municipal levy, which amounts to about $61,000. The $4,877,242 draft budget. Gayle Wood appointed CAO Officer until the end of 2016. Gayle helped move the NVCA forward on many fronts, particularly related to the The Board is confident that to lead the NVCA as it continues to implement the recommendations from the Member of NVCA Advisory Committees Approved The board of directors approved the resources; land, education and stewardship; planning and engineering; and finance and administration advisory committees. Listings of the advisory committee members will be made available on the NVCA website (www.nvca.on.ca/Pages/BoardOfDirectors). Strategic plan initiatives approved business plan to follow -2018 provides broad goals and objectives under three key directions: Protect, Enhance and Restore Protect life and property from natural hazards o Promote a healthy, sustainable watershed o Learn and Discover Promote the watershed and the NVCA o Seek new knowledge and share information o Connect Connect people with the watershed o Lead, partner and collaborate o Page 261 of 289 NVCA Board Meeting Highlights No. 02-15 February 27, 2015 1 of 4 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Staff provided the board with implementation details to support these goals, including specific measureable targets, budget implications, and timelines. The board approved these suggested initiatives, and directed staff to come back with a business plan to support their implementation. Board reaffirms call for Nottawasaga River to be regulated under the Navigation Protection Act Kate Harries of Aware Simcoe calls on the NVCA federal government to have the Nottawasaga River and its tributaries regulated under the Navigation Protection Act. (photo by Les Stewart) Following a presentation by Kate Harries of Aware Simcoe, the NVCA board voted in have the Nottawasaga River and its tributaries regulated under the Navigation Protection Act. In 2014, the board voted to support the Township of Clearview and the Municipality of Essa in their request to their call for the federal government to add the Nottawasaga River to the Act. At the time, the federal government advised that no additions would be considered until spring of 2015. By having the Nottawasaga regulated under the Act, the NVCA hopes to protect the historic, recreation and economic importance of the river, and to reduce the likelihood of potentially onerous and costly court challenges regarding navigable rights. Changes coming to conservation area entrance fees How visitors pay for conservation area entrance fees will change starting in the spring of this year. The board agreed to change the fee structure to a per-vehicle charge from the current per-person fee. The new rates will be $6 per vehicle for a day pass, and $45 per vehicle for an annual pass. This brin neighbouring conservation authorities. In addition, users will now be able to pay for their day passes using their smartphones. This system will eliminate the vandalism and theft to which the current fee stations are prone. It also will improve the efficiency of payment administration and enforcement. Page 262 of 289 NVCA Board Meeting Highlights No. 02-15 February 27, 2015 2 of 4 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Conservation area entrance fees are used to offset the cost of maintenance. They also support work of volunteer groups that donate countless hours to improving these important spaces in our watershed. Oak Ridges Moraine Report Card released Gayle Wood presented the Report Card on the Environmental Health of the Oak Ridges Moraine and Adjacent Greenbelt, which was released by the Conservation Authority Moraine Coalition. The Upper Nottawasaga River and Bailey and Beeton creeks fall within the Oak Ridges Moraine. The report, and the NVCA-specific findings, are available online at www.nvca.on.ca. Call for n Champion Awards. The awards recognize businesses, municipalities, organizations and individuals that contribute significantly to the environmental health and sustainability of our watershed. Nominations will be accepted until March 16. Visit www.nvca.on.ca/about/conservation-champions for forms and additional details. NVCA forestry technician receives Ministry of Natural Resources and Forestry designation NVCA Chair Doug Lougheed and Vice Chair Gail Ardiel join Byron Wesson, Director of Land Operations and Stewardship Services (left) in congratulating Alisha Tobola, NVCA Forestry Technician, for receiving her Managed Forest Plan Approver designation. For more information D. Gayle Wood, CAO, gwood@nvca.on.ca, 705-424-1479 ext. 225 For the full meeting agenda including documents and reports, visit the NVCA websiteat nvca.on.ca/about/boardofdirectors. Page 263 of 289 NVCA Board Meeting Highlights No. 02-15 February 27, 2015 3 of 4 12.d) Nottawasaga Valley Conservation Authority, minutes of ... Future meetings & events Caring for your Horse and Farm NVCA Board of Directors Meeting, Equine Environmental Stewardship Friday, March 27, 9:00 a.m. - 12:00 Workshop, Saturday, March 14, 10:30 p.m., Tiffin Centre for Conservation, a.m. - 3:00 p.m., Beeton Library Utopia March Break Monday, Monday, Forest Management Conservation March 16, 10:00 a.m. - 3:00 p.m., Tiffin Workshop, Saturday, March 28, 9:00 Centre for Conservation, Utopia a.m. - 11:30 a.m., Tiffin Centre for Conservation, Utopia March Break Self-Guided Tours, Daily between Tuesday, March 17 and Spring Tonic Maple Syrup Festival, Friday, March 20, 8:00 a.m. 5:00 p.m., Saturday, April 11 and Sunday, April 11, Tiffin Centre for Conservation, Utopia 9:00 a.m. - 3:00 p.m., Tiffin Centre for Conservation, Utopia Page 264 of 289 NVCA Board Meeting Highlights No. 02-15 February 27, 2015 4 of 4 12.e) Minutes of Lake Simcoe Region Conservation Authority m... th 64 ANNUAL GENERAL MEETING -01-15 Friday, January 23, 2015 Holiday Inn Express, Newmarket, Ontario MINUTES 2014/2015 Board of Directors Present Staff present: Regional Councillor Jack Ballinger T. Barnett B. Booth T. Bos Regional Councillor Debbie Bath J. Brown K. Brygidyr J. Burns Eric Bull P. Davies D. Eldon J. Ingoe Councillor Del Crake S. Jagminas R. Jarrett B. Kemp Mayor Geoffrey Dawe J. Lee D. Lembcke B. Longstaff Jay Dolan S. McKinnon N. D. Palombi Regional Councillor Bobbie Drew G. Peat M. Rosato D. Sewell Councillor Avia Eek C. Taylor M. Walters K. Yemm Councillor Dwight Evans Councillor Ken Ferdinands Guests: Councillor Peter Ferragine R. Atkinson, Scotiabank Mayor Virginia Hackson C. Ballard, MPP Newmarket-Aurora Councillor Dave Kerwin L. Campbell, Councillor, Township of Brock Councillor Scott Macpherson K. Charles, Georgina First Nations Councillor Pat Molloy S. Chenier, Lake Simcoe Conservation Foundation Deputy Mayor B. Denney, Toronto and Region Conservation Authority Mayor Margaret Quirk L. Dollin, Deputy Mayor, Town of Innisfil Councillor Peter Silveira S. Flannagan, Nottawasaga Valley Conservation Authority Councillor Richard Simpson N. Garbe, Town of Aurora Councillor Steve Strangway K. Gavine, Conservation Ontario Councillor Barry Ward J. Grant, Mayor, Township of Brock Regional Councillor Danny Wheeler K. Hill, Hill Hunter Losell R. Keffer, Mayor, Town of Bradford West Gwillimbury Regrets: D. Lougheed, Councillor, Town of Innisfil Councillor Maria Baier R. Messervey, Kawartha Region Conservation Authority Councillor Phil Craig T. Miller, Councillor, Township of Brock Councillor Bruce Haire J. Persechini, Councillor, Town of East Gwillimbury Councillor Shira Harrison-McIntyre S. Plamondon, King Township Councillor Sarah Valiquette-Thompson J. Powell, Lake Simcoe Living B. Rogers, Lake Simcoe Conservation Foundation S. Schaefer, Lake Simcoe Conservation Foundation R. Singh, Assistant to MPP Ballard P. Van Loan, MP York-Simcoe G. Wauchope, Mayor, Town of Innisfil T. White, BDO Page 265 of 289 12.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -01-15 th 64 Annual General Meeting - January 23, 2015 Minutes - Page 2 of 7 I. AND INTRODUCTIONS th Chair Bath welcomed everyone to the Authority's 64 Annual General Meeting and recognized a number of guests in attendance. Roll Call 2014 Board Members The 2014 Board Members introduced themselves, noting the municipality they represent. II.DECLARATIONS OF PECUNIARY INTEREST None recorded for this meeting. III.APPROVAL OF AGENDA Moved by: A. Eek Seconded by: V. Hackson BOD-001-15 RESOLVED THAT the content of the Agenda for the Lake Simcoe Region th Conservation 64 Annual General Meeting held on Friday, January 23, 2015 be approved as presented. CARRIED IV.ADOPTION OF MINUTES a)Board of Directors Moved by: J. Ballinger Seconded by: D. Evans BOD-002-15 RESOLVED THAT the minutes of the Board of Directors Meeting No. BOD-11- 14 held on December 12, 2014 be approved as printed and circulated. CARRIED b)Conservation Ontario Council Moved by: G. Dawe Seconded by: B. Drew BOD-003-15 RESOLVED THAT the minutes of Conservation Ontario Council Meeting #4/14 held on Monday, December 8, 2014 be received for information. CARRIED V.GREETINGS Chair Bath was pleased to call upon the following guests to bring greetings: The Honourable Peter Van Loan, MP York-Simcoe, Leader in the House of Commons; Mr. Chair Ballard, MPP Newmarket-Aurora, Parliamentary Assistant to both the Minister of Government and Consumer Relations and the Minister Responsible for the Poverty Reduction Strategy; Ms. Kerry-Ann Charles, Chippewas of Georgina Island First Nation; and Ms. Kim Gavine, General Manager, Conservation Ontario. Page 266 of 289 12.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -01-15 th 64 Annual General Meeting - January 23, 2015 Minutes - Page 3 of 7 VI.PRESENTATIONS a.2014 Lake Simcoe Region 4 Annual Report and credited the highly engaged and dedicated staff and Board of Directors, along with the many partners, for the successful year. Chair Bath then shared a video, which celebrated the many accomplishments of 2014. To obtain a copy of the 2014 Annual Report, please visit our website at Annual Reports or contact Natasha at n.odell@lsrca.on.ca b. Chair Bath provided an overview of which was included in the agenda package. Chair Bath noted what an honour it is has been to represent the Board as Chair for 2014. c.Focused Future Measuring our Success CAO Mike Walters reviewed -2014, outlining the progress made and targets met in each of the four pillars: Science and Research; Protection and Restoration; Education and Engagement; and Leadership and Support. He noted that overall the vast majority of targets were achieved, and he gave credit to staff for continually demonstrating a strong work ethic of high productivity and quality work. CAO Walter also noted limitations due to a lack of financial resourcing did impact some targets. Moved by: S. Strangway Seconded by: D. Crake BOD-004-15 RESOLVED THAT the presentations and updates provided by LSRCA Chair Debbie Bath and CAO Mike Walters be received for information. CARRIED VII.Presentations to Outgoing Board Members Chair Bath, Vice Chair Dawe and CAO Walters presented the following Board members with a gift of appreciation and thanked them for their dedication and commitment to the LSRCA Board: representing the City of Barrie, Mr. Eric Bull and Councillor Barry Ward; representing the Town of Bradford West Gwillimbury, Councillor Del Crake; representing Durham Region: the Town of Uxbridge, Regional Councillor Jack Ballinger; and representing the Township of Oro-Medonte, Councillor Dwight Evans. Chair Bath also acknowledged two members were not able to join the meeting: representing the Town of Innisfil, Councillor Maria Baier; representing York Region: the Town of Georgina, Councillor Phil Craig; and representing the Town of New Tecumseth, Councillor Bruce Haire. Page 267 of 289 12.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -01-15 th 64 Annual General Meeting - January 23, 2015 Minutes - Page 4 of 7 Moved by: D. Wheeler Seconded by: K. Ferdinands BOD-005-15 RESOLVED THAT the presentations to outgoing Board members be received for information. CARRIED VIII.2014 BUSINESS IS CONCLUDED - CHAIR BATH VACATES POSITION OF CHAIR Chair Bath concluded the Year 2014 business and deemed the Chair vacant. Councillor Crake and Regional Councillor Ballinger both thanked Board members and staff, noting what a pleasant, positive experience it has been to serve on a well-functioning board with exemplary staff, all dedicated to improving the Lake Simcoe watershed. Moved by: Seconded by: J. Ballinger BOD-006-15 RESOLVED THAT the Board of Directors conclude the 2014 business and declare the Chair vacant. CARRIED IX.2015 BUSINESS The 2015 Business portion of this meeting was called to order by the Chief Administrative Officer of the Lake Simcoe Region Conservation Authority, Mike Walters, who served as Chair Pro Tem during the election of the Chair and Vice Chair for 2015. X.ROLL CALL 2015 BOARD OF DIRECTORS The 2015 Board Members introduced themselves, noting the municipality they represent. XI.ELECTION OF OFFICERS CAO Walters conducted the election of officers, by first outlining the following general rules for election: a)All nominations require a nominator only, not a seconder. b)Nominations will be called a minimum of three (3) times before a motion to close nominations is accepted. This motion requires a seconder. c)All nominees shall signify, when asked, if he/she will stand for the position. d)Nominators will be given the opportunity to address the Board on behalf of their respective nominee. e)Nominees will be given the opportunity to address the Board in reverse order of nomination. f)No member shall hold more than one office. g)Positions are required for Chair and Vice-Chair of the LSRCA for 2015 and must be appointed Members of the Board of Directors. A.APPOINTMENT OF SCRUTINEERS Moved by: R. Simpson Seconded by: S. Strangway Page 268 of 289 12.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -01-15 th 64 Annual General Meeting - January 23, 2015 Minutes - Page 5 of 7 BOD-007-15 RESOLVED THAT in the event of a vote by ballot, the following persons will act as scrutineers, Mr. Kenneth Hill, Partner, Hill Hunter Losell and Mr. Robert Atkinson, Client Relationship Manager, Scotiabank; and FURTHER THAT all ballots will be destroyed after the election. CARRIED B.ELECTION OF OFFICERS 2015 (i)Chair of the Authority Ms. Debbie Bath was nominated for the position of Chair by Councillor Kerwin. Mayor Geoffrey Dawe was nominated for the position of Chair by Councillor Strangway. Nominations were called for three times. No further nominations were put forward. Ms. Bath and Mayor Dawe both accepted the nomination for the position of Chair and addressed the Board. The nominators also addressed the Board. Moved by: V. Hackson Seconded by: D. Wheeler BOD-008-15 RESOLVED THAT the nominations for the position of Chair be closed. CARRIED A vote took place, and Mr. Ken Hill, acting as scrutineer, announced Mayor Dawe as the Chair for 2015. (ii)Vice Chair of the Authority Regional Councillor/Deputy Mayor Bobbie Drew was nominated for the position of Vice Chair by Mayor Hackson. Councillor Scott Macpherson was nominated for the position of Vice Chair by Councillor Simpson. Nominations were called for three times. No further nominations were put forward. Regional Councillor/Deputy Mayor Drew and Councillor Macpherson both accepted the nomination for the position of Vice Chair and addressed the Board. The nominators also addressed the Board. Moved by: S. Strangway Seconded by: J. Dolan BOD-009-15 RESOLVED THAT the nominations for the position of Vice Chair be closed. CARRIED A vote took place, and Mr. Ken Hill, acting as scrutineer, announced Regional Councillor/ Deputy Mayor Bobbie Drew as the Vice Chair for 2015. C.APPOINTMENT OF THE REGULATIONS SUB-COMMITTEE FOR 2015 Moved by: V. Hackson Seconded by: A. Eek BOD-010-15 RESOLVED THAT the Chair and Vice Chair of the Conservation Authority, along with the Member representing the local municipality in which the application under Ontario Regulation 179/06 is received, shall be members of Page 269 of 289 12.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -01-15 th 64 Annual General Meeting - January 23, 2015 Minutes - Page 6 of 7 the sub-committee to review applications and report to the Board of Directors. CARRIED D.APPOINTMENT TO CONSERVATION ONTARIO FOR 2015 Moved by: B. Drew Seconded by: D. Kerwin BOD-011-15 RESOLVED THAT the 2015 Authority Chair, or her designate, be appointed as FURTHER THAT the Chief Administrative Officer be the alternate delegate. CARRIED E.APPOINTMENT TO THE LAKE SIMCOE CONSERVATION FOUNDATION FOR 2015 Moved by: K. Ferdinands Seconded by: S. Strangway BOD-012-15 RESOLVED THAT three appointees: Chair Geoffrey Dawe, Vice Chair Bobbie Drew, and Councillor Peter Silveira be appointed to the Lake Simcoe Conservation Foundation for 2015. CARRIED F.APPOINTMENT OF SOLICITORS FOR 2015 Moved by: A. Eek Seconded by: B. Drew BOD-013-15 RESOLVED THAT Stiver Vale, Hicks Morley, Hill Hunter Losell and Beard Winter be appointed as the 5. CARRIED XII.SIGNING OFFICERS 2015 Moved by: R. Simpson Seconded by: BOD-014-15 RESOLVED THAT an account in the name of Lake Simcoe Region Conservation Authority (hereinafter called FURTHER Geoffrey Dawe, Vice Chair Bobbie Drew, Michael Walters, Chief Administrative Officer/Secretary-Treasurer, and Jocelyn Lee, General Manager, Corporate and Financial Services, or any two of them are hereby authorized to sign, make, draw, accept, endorse and deliver cheques, promissory notes, bills of exchange, orders for the payment of money and such agreements and instruments as may be necessary or useful in connection with the operation of the said account; and FURTHER THAT any one of the above-mentioned officers is hereby authorized for and in the name of the Organization to endorse and transfer to the Bank for deposit or discount with or collection by the Bank (but for the credit of the Organization only) cheques, promissory notes, bills of exchange, orders Page 270 of 289 12.e) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -01-15 th 64 Annual General Meeting - January 23, 2015 Minutes - Page 7 of 7 for the payment of money and other instruments, to arrange, settle, balance and certify all books and accounts with the Bank and to sign receipts for vouchers. CARRIED XIII.BORROWING RESOLUTION 2015 CAO Mike Walters addressed Staff Report No. 02-15-BOD regarding the Annual Borrowing Resolution, which was included in the meeting materials. CAO Walters explained that this borrowing resolution authorizes the Authority to borrow an amount up to $500,000. He went on to explain that rarely are these fund called upon, the last time being 2010 when funding from partners was received significantly later than the completion of various projects. Moved by: P. Silveira Seconded by: R. Simpson BOD-015-15 RESOLVED THAT Staff Report 02-15-BOD regarding the Borrowing Resolution be received for information; and FURTHER THAT the signing officers for the Lake Simcoe Region Conservation Authority be empowered to borrow up to $500,000 on an Operating Loan Agreement, as required, for administration and/or capital expenditures. CARRIED XIV.MEETING SCHEDULE 2015 The Board approved Staff Report No. 03-15-BOD, which outlined a proposed 2015 meeting schedule . Moved by: P. Molloy Seconded by: S. Strangway BOD-016-15 RESOLVED THAT Staff Report No. 03-15-BOD be received; and FURTHER THAT the 2015 Schedule of Meetings for the Directors be approved as presented. CARRIED XV.ADJOURNMENT Moved by: A. Eek Seconded by: M. Quirk BOD-017-15 RESOLVED THAT the meeting be adjourned at 11:55 a.m. local time. Mayor Geoffrey Dawe Michael Walters Chair Chief Administrative Officer Page 271 of 289 12.f) Correspondence dated February 24, 2015 from Sue Donova... Page 272 of 289 12.f) Correspondence dated February 24, 2015 from Sue Donova... Page 273 of 289 12.g) Correspondence dated February 26, 2015 from Kevin Flyn... Page 274 of 289 12.g) Correspondence dated February 26, 2015 from Kevin Flyn... Page 275 of 289 12.g) Correspondence dated February 26, 2015 from Kevin Flyn... Page 276 of 289 13.a) Correspondence dated February 6 and 19, 2015 from Mari... Page 277 of 289 13.a) Correspondence dated February 6 and 19, 2015 from Mari... Page 278 of 289 13.a) Correspondence dated February 6 and 19, 2015 from Mari... Page 279 of 289 13.a) Correspondence dated February 6 and 19, 2015 from Mari... Page 280 of 289 13.a) Correspondence dated February 6 and 19, 2015 from Mari... Page 281 of 289 13.a) Correspondence dated February 6 and 19, 2015 from Mari... Page 282 of 289 13.a) Correspondence dated February 6 and 19, 2015 from Mari... Page 283 of 289 13.a) Correspondence dated February 6 and 19, 2015 from Mari... Page 284 of 289 13.b) Correspondence received March 5, 2015 from Matt Pegg, ... Page 285 of 289 13.b) Correspondence received March 5, 2015 from Matt Pegg, ... Member's LoginJoin the OAFCForumsView Cart:0 items ONTARIO A Text Size: A A ASSOCIATION OF FIRE CHIEFS Enter keyword... info@oafc.on.ca1.800.774.6651 Email: Toll Free: HomeAboutEventsEducationResourcesMembershipMarketplace & BookstorePublic Safety OAFC Conference and Trade Show OAFC Conference & Trade 1420200Google +0 Show The OAFC Municipal Officials Seminar: The Essentials of Firefighting and Firefighting 101 Page 286 of 289 13.b) Correspondence received March 5, 2015 from Matt Pegg, ... Page 287 of 289 15.a) By-Law No. 2015-051: A By-law to Appoint Public Repres... Municipal Act, 2001, S.O. 2001, c.25 Page 288 of 289 18.a) By-Law No. 2015-050: Being a by-law to confirm the pro... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 289 of 289