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01 28 2015 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, January 28, 2015 2:30 p.m. - Open Session 5:30 p.m. - Closed Session Page 1.Call to Order - Private Prayer/Moment of Reflection: 2.Adoption of Agenda: a) Motion to Adopt the Agenda. 3.Disclosure of Pecuniary Interest: 4.Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Plan 993, Lots 76 & 77 (Orillia)). d) Doug Irwin, Director, Corporate Services/Clerk re: Solicitor-client privilege (MFIPPA Request). e) Doug Irwin, Director, Corporate Services/Clerk re: Acquisition/disposition of land (Block D, Plan 1488 & Part of Simcoe Crescent, Plan 626). 5.Minutes of Council and Committees: 6 - 22a) Minutes of Council meeting held on Wednesday, January 14, 2015. 23 - 25 b) Minutes of Special Council meeting held on Thursday, January 15, 2015. 6.Recognition of Achievements: None. 7.Public Meetings: None. 8.Deputations: 26 - 41 a) 7:00 p.m. Linda Murray re: Reinstatement of Access to the Orillia Public Library by Oro-Medonte Taxpayers. Page 1 of 292 Council Meeting Agenda - January 28, 2015 42 - 66 b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate, Hitch House, Request for Exemption to Sections 2.12 and 3.12.5 of By-Law No. 2010-075, "Being a By-Law to Regulate Signs and other Advertising Devices". 67 - 70 c) 7:20 p.m. Jack and Luba Lowe, re: correspondence dated January 20, 2015, Notice of Proposed Sale of Land By-Law for the Closure and Sale: Block D, Registered Plan 1488 and Part of Simcoe Crescent \[To provide comment pursuant to Notice with respect to Item15a)\]. 9.Identification From the Public of an Agenda Item of Interest: 10.Reports of Municipal Officers: 71 - 85 a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team re: 2015 Capital Budget Presentations. 86 b) Jerry Ball, Director, Transportation and Environmental Services re: 2015 Transportation and Environmental Services Construction and Paving Program. 87 - 89 c) Report No. FI2015-02, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Report on Tax Arrears. 90 - 95 d) Report No. FI2015-03, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Investment Activities. 96 - 120 e) Shawn Binns, Director, Recreation and Community Services re: Report No. 07 dated September 30, 2014 from Steenhof Building Services Group, Oro- Medonte Arena Construction/Project Management Report. 121 - 127 f) Report No. DS2015-05, Andria Leigh, Director, Development Services re: Certificate of Maintenance and Final Acceptance (Municipal Underground Services) & Certificate of Substantial Completion & Acceptance (Municipal Aboveground Services) for 2063334 Ontario Inc. - Homire Subdivision (Warminster), Registered Plan 51M-947 \[Refer to Items 15m) and n)\]. 128 - 150 g) Report No. CSI2015-02, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update November/December, 2014. 151 h) Robin Dunn, CAO re: POL-HS-2-01-01, Health & Safety Policy Statement. 152 - 157 i) Report No. CS2015-01, Doug Irwin, Director, Corporate Services/Clerk re: Municipal Law Enforcement Occurrence Report October-December 2014. 158 - 164 j) Report No. CS2015-02, Doug Irwin, Director, Corporate Services/Clerk re: Request to Rescind Policy POL-ADM-06, Recognition. 165 - 170 k) Doug Irwin, Director, Corporate Services/Clerk re: Request for Interview Committees for Accessibility Advisory Committee and Heritage Committee. 11.Reports of Members of Council: Page 2 of 292 Council Meeting Agenda - January 28, 2015 171 - 176 a) Mayor H.S. Hughes re: Remuneration and Expenses By-Law No. 2015-006, 177 b) Councillor Jermey re: Oro African Methodist Episcopal Church. 12.Consent Agenda: 178 - 182 a) Announcements of Interest to the Public: 1. Oro-Medonte Community Centre Arena, Grand Re-Opening, Friday, January 30, 2015, 5:00p.m.-7:30p.m. \[6:00p.m. Ribbon Cutting; 6:15p.m.- 7:20p.m. Free Skate with Mayor & Council\]. 2. Lake Simcoe Region Conservation Authority, Public Information Centres, Watershed Development Guidelines, Tuesday, January 27, 2015, Town of Innisfil; Thursday, January 29, 2015, Town of East Gwillimbury, 3-5 and 7-9. 3. Pancake Supper, Shaw's Pancake House, Tuesday, February 10, 2015, 4:30p.m.-7:30p.m., Line 14 South. 4. Oro-Medonte Community Centre, Public Skating Weekly Schedule. 5. Oro District Lions, Family Day Free Skate, Monday, February 16, 2015, 10:30p.m.-12:00p.m., Oro-Medonte Community Centre, Highway 11 South and Line 4 North. 183 - 184 b) Correspondence dated December 18, 2014 from Charles Gardner, Medical Officer of Health; Lisa Simon, Associate Medical Offricer of Health, Simcoe Muskoka District Health Unit, re: New Smoke-Free Ontario Act Regulations Effective January 1, 2015. Staff Recommendation: Receive. 185 - 190 c) Minutes of Nottawasaga Valley Conservation Authority meeting held on December 12, 2014. Staff Recommendation: Receive. 191 - 232 d) Severn Sound Environmental Association and Severn Sound Source Protection Authority, re: Agenda/meeting packages for January 15, 2015 meetings. Staff Recommendation: Receive. 233 - 236 e) Minutes of Midland Public Library meeting held on December 18, 2014. Staff Recommendation: Receive. 13.Communications: 237 - 239 a) Correspondence dated December 12, 2014 from Paul Marsh, Chair, Ontario Water Works Association and Water Environment Association of Ontario Joint Climate Change Committee re: Annual Climate Change Seminar, Wednesday, February 11, 2015, 8:15a.m.-4:00p.m., Toscana Banquet and Conference Centre, Vaughan. 240 - 248 b) Correspondence received January 13, 2015 from Warden Gerry Marshall, County of Simcoe re: Warden's "Fundspiel", February 12, 2015, Registration Page 3 of 292 Council Meeting Agenda - January 28, 2015 8:00a.m., Penetanguishene Curling Club, 8 Owen Street. 249 c) Correspondence dated January 7, 2015 from The Friends of Sugarbush Event Committee re: Request for Exemption to By-Law No. 2012-183, "Being a By-law to Establish Regulations with Respect to Municipal Parkland, and Municipally Owned Lands used for Recreational Purposes within the Township of Oro-Medonte". 250 - 253 d) Correspondence dated January 12, 2015 from Julia DeDecker, AECOM Canada Ltd. re: Highway 11 Rehabilitation: Shelswell/Willow Creek Culvert Replacement, Letter to Request Exemption from By-Law No. 2012-167 "Noise By-Law". 254- 260 e) Correspondence dated January 12, 2015 from Marius Staicu, Project Manager, Municipal Approvals, Skyline, re: Request for a Land Exchange. 261 - 262 f) Correspondence dated January 14, 2015 from Brenda Clark, County Clerk, County of Simcoe re: County of Simcoe Appointments to the Lake Simcoe Regional Airport Board. 14.Notice of Motions: None. 15.By-Laws: 263 - 266 a) By-Law No. 2015-015: A By-law to Permanently Close and Sell Block D, Registered Plan 1488, and Part of Simcoe Crescent, Registered Plan 626 (geographic Township of Oro), Township of Oro-Medonte, (Being all of PIN 74040-0177 (LT) and Part of PIN 74040-0250 (LT)), described as Parts 1 and 2, Plan 51R-39712, Township of Oro-Medonte, County of Simcoe. 267 - 268 b) By-Law No. 2015-017: A By-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. 269 c) By-Law No. 2015-019: A By-law to Appoint Representatives to the Lake Simcoe Regional Airport Board of Directors and to Repeal By-law No. 2011- 194, 2012-214 and 2012-215. 270 d) By-Law No. 2015-020: A By-law to Appoint a Representative to the Orillia & Area Physician Recruitment and to repeal By-Law No. 2012-195. 271 e) By-Law No. 2015-021: A By-law to Appoint a Representative to the Human Resources Committee and repeal By-Law No. 2012-039. 272 f) By-Law No. 2015-022: A By-law to Appoint Representatives to the Oro- Medonte Heritage Committee and to repeal By-Law No. 2013-097. 273 g) By-Law No. 2015-023: A By-law to Appoint a Representative to the Accessibility Advisory Committee and to repeal By-Law No. 2012-193. 274 - 276 h) By-Law No. 2015-024: A By-law to Authorize the Execution of a Funding Agreement between the County of Simcoe and Township of Oro-Medonte. Page 4 of 292 Council Meeting Agenda - January 28, 2015 277 - 278 i) By-Law No. 2015-025: A By-law to Appoint Building Inspectors and Repeal By-Law Nos. 2014-013, 2014-087, 2014-134. 279 j) By-Law No. 2015-026: A By-law to Appoint Municipal Weed Inspectors And to Repeal By-law No. 2014-014. 280 k) By-Law No. 2015-027: A By-law to Amend By-law 2014-- law to Appoint Municipal Law Enforcement Officers/Provincial Offences -Law No. 2014-135. 281 l) By-Law No. 2015-028: A By-law to Amend By-Law No. 2012--law -law 2014-016. 282 - 286 m) By-Law No. 2015-029: A By-law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Municipal Underground Services) for 2063334 Ontario Inc. (Homire), Plan 51M-947. 287 - 291 n) By-Law No. 2015-030: A By-law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Aboveground Services) for 2063334 Ontario Inc. - Homire Subdivision (Warminster), Registered Plan 51M-947. 16.Questions from the Public Clarifying an Agenda Item: 17.Closed Session Items (Unfinished Items): 18.Confirmation By-Law: 292 a) By-Law No. 2015-016: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, January 28, 2015. 19.Adjournment: a) Motion to Adjourn. Page 5 of 292 5.a) Minutes of Council meeting held on Wednesday, January 1... Page 6 of 292 5.a) Minutes of Council meeting held on Wednesday, January 1... Page 7 of 292 5.a) Minutes of Council meeting held on Wednesday, January 1... Page 8 of 292 5.a) Minutes of Council meeting held on Wednesday, January 1... Page 9 of 292 5.a) Minutes of Council meeting held on Wednesday, January 1... 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Page 22 of 292 5.b) Minutes of Special Council meeting held on Thursday, Ja... Page 23 of 292 5.b) Minutes of Special Council meeting held on Thursday, Ja... Page 24 of 292 5.b) Minutes of Special Council meeting held on Thursday, Ja... Page 25 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... Request for Deputation Before Council/Committee Any written or electronic submissions and background information for consideration by Council/Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. th Preferred Meeting and Date: January 14, 2015 I am requesting deputation to speak: a) on my own behalf; or b) on behalf of a group / organization / association, if b), please state name of group/ organization/association below. I would like to use:(for PowerPoint presentation) projector laptop Name(s) of Speaker(s) A deputation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. Linda Murray_ Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council’s Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk’s Office in accordance with the guidelines for Deputations/Delegations outlined in the Township’s Procedural By-law. As a former councillor with the city and former member of the board of the Orillia Public Library, I believe that there could be an agreement facilitated that would allow access for township residents, balance the shared operating cost in an incremental way that is affordable and reasonable for the townships to get "caught up", and provide much needed income for the library board to operate our very important institution. Although, according to the Library Act of Ontario, negotiations have to occur library board to library board – or in the case of the Township of Oro- Medonte, Orillia Library Board to Mayor and Council, I believe there was information not made clear, nor the ask considered reasonable and that an agreement can indeed be reached that would benefit taxpayers to the north who find Barrie too far and Coldwater lacking in services and materials when compared to Orillia. I have asked for a deputation in Orillia as well. I know an agreement can be reached. Reason why this presentation is important to Council and to the municipality: As a taxpayer in the north end of the township, and as a former Ward 2 candidate during the last municipal election, this was the request I received the most: “Can we get library services back and not just the subsidy allowed as provided currently?” I didn’t get elected but believe I can still assist in achieving this most important goal. Page 26 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... - 2 - Date of Request December 15, 2014 : Signature(s) of Speaker: Address: Telephone: Fax: Email: Note: Additional material may be circulated / presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed.There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk’s Office, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, L0L 2E0. 12/2014 Page 27 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... to the Orillia Library Reinstatement of Access by Oro-Medonte Taxpayers Page 28 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... books, magazines, resources, trade publications, Libraries provide thousands of materials such as: According to 2010 data, there were 160 million visits to public libraries across Canada, 362 million uses of public library material –15% programs & 18 million electronic research onsite, 7 million attended 351,000 library Do We Need Libraries? historical data and archives sessions Page 29 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... Specialized, innovative programs for all age groups: Electronics include e-books, public training sessions on e-readers, tablets, computers, researching the A safe community meeting place that encourages Additional Library Services Storytime, crafts, genealogy, creative writing children, teens, adults, and seniors internet, Skype, etc. lifelong learning Page 30 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... have less than adequate literacy skills. Shockingly, 88% need literacy skills upgrading before they can succeed in 42% of Canadian adults between the ages of 16 and 65 Impoverished adults often do not have the literacy skills of adults over the age of 65 appear to be in this situation 55% of working age adults in Canada are estimated to required to get into job training programs. They may training programs but only about 5 –10% of eligible Literacy Rates in Canada adults enroll in programs have low literacy skills. Page 31 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... Investment in literacy programming has a 241% return Less than 20% of people with the lowest literacy skills A 1% increase in the literacy rate would generate $18 Literacy Rates in Canada billion in economic growth every year on investment are employed Page 32 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... The cost to the Orillia taxpayers increased from $1.1 The contract cost for the Townships of Oro-Medonte and Severn increased from $87,000 to $99,825 (an There was no contribution of capital funding of the increased from $1.4 million to $2.1 million (53%). Operating Costs: 2005 to 2012 In the 8 years, operating costs for the library million to $1.8 million (an increase of 62%). new Orillia Public Library by the townships. Orillia Public Library increase of 15%). Page 33 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... All members receive exactly the same access lot electrical lights, public meeting rooms, etc. Capital costs are not included; only operating Space for Information Orillia, Market Square, shared space with the Opera House, parking are not included in the operating costs of the Charge for Library Materials to services, materials and programs and Services Only costs of the library library Page 34 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... Severn membership circulation: 25,948 –14.3% of City of Orillia membership circulation: 128,287 – Oro-Medonte membership circulation: 27,274 – Figures are material lending only and does not Number of materials loaned out by municipality include access to other programs or services through August 29, 2012: Historical Circulation Use 70.7% of total library circulation 15% total library circulation total library circulation st From January 1 Page 35 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... township of 50% ($25 more than what was being paid previously), voters say they want access to the Orillia Public Library through their tax dollars Of the 1200+ doors I knocked upon in Ward 2, Residents from Ward 2, along with those who this was, by far, the chief concern of residents live in Wards 1 & 5 or whom work in Orillia, Although there is a subsidy provided by the want access to the Orillia Public Library Request from Ward Two Residents Page 36 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... 5% of the total operating budget was contributed by As costs continue to escalate there is the need for attempt at cost recovery, but at a slower rate than what was suggested by the former City of Orillia government to recover costs, as with the O.P.P. There can be negotiations whereby there is an 15% of the total membership were from the the Township of Oro-Medonte Township of Oro-Medonte. Cost Recovery council. Page 37 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... On average township residents paid $50 for membership The Orillia Public Library Board’s Negotiating Committee between library boards, and in the case of Oro-Medonte achieved an offer of a 2.5% increase for 2013 from both who doesn’t have a library board, between Township City of Orillia council requested that the library board request a 20% increase over 5 years to recover costs The Library Act of Ontario states that contracts are Council and the Orillia Public Library Board Negotiations to Reinstate Library Use Contract and city residents paid $150. townships. Page 38 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... their shopping in Barrie and access to the Barrie Public Northern residents (former Medonte Township) shop in does not offer the scope of materials, nor services, nor Southern residents (former Oro Township) do much of The Coldwater Memorial Library in Severn Township Orillia and Midland and find the Barrie Public Library Oro-Medonte is a geographically large township simply too far to go and too inconvenient to visit Access to libraries in Barrie programs that the Orillia Public Library does and Coldwater Library makes sense Page 39 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... community and that combating illiteracy and encouraging percentage increase that will take into consideration cost I believe that both councils –and that of the Township of Severn, are able to rise to the challenge and come up Township of Oro-Medonte (especially in the north end) Library and value determined for the residents of the I believe that conversations can be had to arrive at a recovery of operating expenses for the Orillia Public Continue to Negotiate for Access to the Orillia with a solution that will be best for all taxpayers Public Library on behalf of your Taxpayers I believe that libraries are important within our learning an important goal for all of us Page 40 of 292 8.a) 7:00 p.m. Linda Murray re: Reinstatement of Access to t... Thank you for your Consideration Page 41 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 42 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 43 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 44 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... www.libertevision.comwww.libertevision.com DIGITAL SIGNS QUESTIONS AND ANSWERSAND ANSWERS Why digital signs? A digital sign is simply the normal evolution of normal evolution of sign advertising. Instead of changing the . Instead of changing the letters by hand, you change the message letters by hand, you change the message electronically. Digital signs have since Digital signs have since evolved to offer full colour images and video in evolved to offer full colour images and video in high resolution. They are more practical, They are more practical, easier to maintain, less expensive, better easier to maintain, less expensive, better looking and very efficient in communicating t in communicating your message! How does a digital sign workHow does a digital sign work? Composed of thousands of Composed of thousands of led’s (light- emitting-diodesdiodes), an image is produced by the combination of three basic colorsthe combination of three basic colors : red, green and blue (RGB).green and blue (RGB). Varying the intensity of the three colours can produce a of the three colours can produce a combination of over 65 million colours. combination of over 65 million colours. White is produced by lighting all three colours to the is produced by lighting all three colours to the maximum.maximum. Advantages of LED’s : - Significantly less power consumption than fluoresceSignificantly less power consumption than fluorescent or incandescent lamps. - Excellent resistance to shock, pressure and vibrationsto shock, pressure and vibrations. - Much smaller in size than traditional lamps or bulbMuch smaller in size than traditional lamps or bulbs, they offer the possibility to s, they offer the possibility to offer a more focused light source with little loss and reduced pfocused light source with little loss and reduced power requirementsower requirements (only 0.1 watt per light). 550, avenue du Parc, Sherbrooke, QC J1N , Sherbrooke, QC J1N 3N2 1-855-437-0022 info@libertevision.com@libertevision.com Page 45 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... www.libertevision.com - Longer lasting than traditional lights: 100,000 hours compared to 1,000 hours - Longer lasting than halogen lights: 100,000 hours compared to 2,000 hours - Longer lasting than fluorescent lights: 100,000 hours compared to 15,000 hours - LED’s operate on very low voltage (under 5V), thus a very secure environment and easy current transportation. - Led’s light on and off very quickly, allowing them to react instantly to signals from short or long distance, such as with fiber optic. Led’s instantly attain their full brightness. - Because of their high efficiency, typical LED’s of 5 mm or less, barely heat and will never burn your fingers. - Combining RGB (red-green-blue) led’s allows an almost unlimited number of colors to be produced. How to choose your digital sign? Resolution is the most important factor. Screen resolution is measured by PITCH. Pitch is the distance between pixels, measured in millimetres (mm). One pixel is a combination of 3 led’s, 1 red, 1 green and 1 blue. The closer these pixels are to each other, the better the image will be. A Pitch 10, or P10 screen, will have 10mm between each pixel. A Pitch 16, or P16 screen, will have 16mm between each pixel, so the image quality of a P16 will be less than with a P10. Of course, a lot has to do with the average viewing distance. If your screen will be seen from close (10 to 150 metres) then it is recommended to use the highest resolution possible such as P10. If your screen is usually seen from far away (20 to 200 metres), then a higher pitch screen such as a P16 will be OK. The lower the pitch, the higher the quality of the image. Brightness: Brightness is calculated in nits. 1 nit = 1 candela/M² (also called 1 Lumen). A normal digital sign will generate 5000 to 8000 nits. Too much brightness will increase the electrical consumption and be too bright. Under 5000 nits, the screen may be to dim in direct sunlight. 5000 nits is good for most applications. 550, avenue du Parc, Sherbrooke, QC J1N 3N2 1-855-437-0022 info@libertevision.com Page 46 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... www.libertevision.com Power consumption: P10 screens, because of their high resolution and brightness, can work with ¼ scan processing, meaning it takes ¼ of the power to operate them. P16 screens are not bright enough so full scan is used, and more power is consumed. Over a year, a P10 screen will offer higher resolution and cost less in electricity. The initial purchase cost is higher, but the payback is quite rapid. Do digital signs contribute to light pollution? A digital sign produces 5000 nits of brightness, the same amount as daylight on a sunny day. During the day, a digital sign does not add any brightness to the environment. At night, the intensity of the screen automatically reduces to 20% of daylight levels, or 1000 nits. This brightness level is less than most of the lighting produced by street lights, fluorescent lights or other signage. As well, led lighting is very directional, causing very little lighting loss. Led’s only project light horizontally and forward compared to other light sources which project in every direction. The ambient lighting of a digital sign is less than with a traditional sign. Digital signs also have the flexibility of adjusting the brightness, depending on the location, which traditional signs do not have. Do digital signs consume much power? Led’s consume much less electricity than traditional lighting and will last up to 10 times longer. An average size digital sign, P10 measuring 2560mm X 1440mm (8’-5” x 4’-9”), will consume an average of 930 watts, the equivalent of 10 regular light bulbs. Will digital signs distract automobile drivers? Several studies demonstrate that digital signs have no significant influence on the amount of automobile accidents where they are present. Several cities have had digital signs for many years and no increase in accidents has been reported. 550, avenue du Parc, Sherbrooke, QC J1N 3N2 1-855-437-0022 info@libertevision.com Page 47 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... www.libertevision.com 2 studies on digital signs and road safety Driving Performance and Digital Billboards Center for Automotive Safety Research March 22, 2007 Here are the findings of the study: • Measured number of eye glances from auto drivers towards signs shows no difference between traditional signs and digital signs during daylight. • Tested drivers looked at digital signs longer than traditional signs during daylight. • When the driver’s glance exceeds 1.6 seconds on one sign, these glances are equal between traditional and digital signs he looked at. • At night time, results show that glances are more frequent towards digital signs than traditional signs. • In the after-test questionnaire, 42% of drivers mentioned publicity signs as one of the five elements that captured their attention. Drivers were not aware of the reasons for the test before they took the wheel. Drivers were not asked to look at anything in particular nor given any specific instructions. • 2 drivers in the study mentioned that a digital sign was the most memorable part of the experience. The study concludes that digital signs do not attract more driver attention during the day, and slightly more during the night. A STUDY OF THE RELATIONSHIP BETWEEN DIGITAL BILLBOARDS AND TRAFFIC SAFETY IN CUYAHOGA COUNTY, OHIO July 7, 2007 www.tantala.com Here are the conclusions of the Tantala study: 550, avenue du Parc, Sherbrooke, QC J1N 3N2 1-855-437-0022 info@libertevision.com Page 48 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... www.libertevision.com • For each digital sign installed, accident statistics 12 months before and 12 months after installation (24 months total) did not change in any significant manner. The same conclusion was found for a period 18 months before and after (36 months total). • The study makes no link or correlation between vehicle accidents and the 7 digital signs in the study. These correlations strongly suggest that there is no link between digital publicity signs and vehicle accidents. • Road accidents happen regardless of the presence of traditional or digital publicity signs. The statistics of accidents on roads with or without digital signs are comparable. The number of accidents is more linked to other factors such as drunk driving, road kill, speeding or weather. Are digital signs easy to integrate in an urban plan? A digital sign is completely programmable. They have the advantage of being adaptable to all conditions and regulations in different cities, counties and provinces. Days and hours of operation are programmable Automatic and manual brightness control Messages are fully programmable Message length is programmable Many screen sizes are available 550, avenue du Parc, Sherbrooke, QC J1N 3N2 1-855-437-0022 info@libertevision.com Page 49 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... www.libertevision.com Are digital signs compatible with current signage regulations? Most cities regulate the size of signs, quantity, location and lighting type. Digital signs answer in all points to most city regulations. Digital signs also offer a number of advantages for cities and businesses alike: More attractive, generally smaller in surface than traditional signs, digital signs eliminate the need for extra posters or banners as the message changes accordingly. Businesses appreciate them because they can inform their customers of promotions in real time. What other advantages? A digital sign is remote controlled from almost anywhere. This feature allows digital sign managers to instantly publish messages of public interest, in case of an emergency. In Toronto and Montreal, the network of digital signs operated by Astral Media is at the disposal of the police authorities to broadcast messages in case of an emergency (amber alerts). Digital signs are currently used by cities to announce the arrival and departure of public transit. Digital signs are used inside buses to indicate routes and location. Digital signs are used by gas stations to advise customers of pricing on a daily basis, without having to climb up every day! Digital are used by the ministry of transportation for driver information. Digital signs are used to announce upcoming and current events at stadiums, convention centres, arenas, municipal halls and other public areas. Taxes : Over and above signage permits, digital signs create economic activity which in turns bring tax revenues to the city. 550, avenue du Parc, Sherbrooke, QC J1N 3N2 1-855-437-0022 info@libertevision.com Page 50 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... www.libertevision.com Economic activity: Digital signs entice businesses and cities to replace their outdated signage with newer digital signs. Digital signs bring activity to a number of sectors such as: sign companies, cement, steel, electronic components, paint, construction materials, electricians, equipment rental, insurance, design agencies, transportation, masonry, landscaping, wireless communication, publicity agencies and more. Are digital signs hazardous to the environment? Digital signs are the most eco-friendly signs of all! Because the images are digital, there is no ink, paper, glue, canvas or vinyl being used over and over again. Digital signs will save 80,640 square feet of vinyl every year. This translates into an economy of 5,228 mega joules of energy and a reduction of 2.1 metric tons of CO², required for the production of vinyl…and digital signs are only at their beginning! Digital signs are managed remotely, eliminating the need to go on location every time, thus saving gas and gas emissions. Digital signs operate with electricity; clean and renewable energy. Digital signs automatically reduce brightness at night, reducing power consumption and light pollution. Digital signs will last 10 years or more. Will there be digital signs everywhere? All businesses currently have an exterior advertising sign. Digital signs will not add any new signs, but rather replace them with often smaller, more attractive signage. The transition will take time and will slowly help cities become more beautiful, modern, and commercially viable. 550, avenue du Parc, Sherbrooke, QC J1N 3N2 1-855-437-0022 info@libertevision.com Page 51 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... www.libertevision.com An enticement to invest in the city! In most cases, the installation of a digital is a major investment for a business and will entice them to improve the exterior appearance and overall image of their business: - Change, modernise, repaint and improve their existing sign - Invest in the exterior appearance of the store or business - Improve the landscaping - Improve the business image - Conform to municipal signage regulations - Accelerate the positive development of an area (me too effect) - Invest in the economic development of the city! 550, avenue du Parc, Sherbrooke, QC J1N 3N2 1-855-437-0022 info@libertevision.com Page 52 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 53 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 54 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 55 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 56 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 57 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 58 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 59 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 60 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 61 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 62 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 63 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 64 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 65 of 292 8.b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate,... Page 66 of 292 8.c) 7:20 p.m. Jack and Luba Lowe, re: correspondence dated ... Page 67 of 292 8.c) 7:20 p.m. Jack and Luba Lowe, re: correspondence dated ... Page 68 of 292 8.c) 7:20 p.m. Jack and Luba Lowe, re: correspondence dated ... Page 69 of 292 8.c) 7:20 p.m. Jack and Luba Lowe, re: correspondence dated ... Page 70 of 292 10.a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team r... Page 71 of 292 10.a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team r... Page 72 of 292 10.a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team r... Page 73 of 292 10.a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team r... Page 74 of 292 10.a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team r... Page 75 of 292 10.a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team r... Page 76 of 292 10.a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team r... Page 77 of 292 10.a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team r... Page 78 of 292 10.a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team r... Page 79 of 292 10.a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team r... Page 80 of 292 10.a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team r... Page 81 of 292 10.a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team r... Page 82 of 292 10.a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team r... Page 83 of 292 10.a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team r... Page 84 of 292 10.a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team r... Page 85 of 292 10.b) Jerry Ball, Director, Transportation and Environmental... 2015 CAPITAL PROJECTS Line 7 North Steeles Line Ward 1 Line 3 North Municipal Drain #7 Municipal Drain #7 Ward 2 Line 11 North Bridge Line 5 Ward 5 Mount St Louis Road Craighurst Sidewalk Repairs Line 7 Taper Lane Ward 3 Line 4 North Line 7 South Line 3 North Ward 4 Line 4 South Culvert Repair Gore Road Bridge Forrester Road Š Shanty Bay Stormwater Upgrades Legend 2015 Construction & PavingASPHALTCOUNTY 2015 Slurry SealSURFACE TREATMENTPRIVATE GRAVELPROVINCIAL Page 86 of 292 10.c) Report No. FI2015-02, Paul Gravelle, Director, Finance... Page 87 of 292 10.c) Report No. FI2015-02, Paul Gravelle, Director, Finance... Page 88 of 292 10.c) Report No. FI2015-02, Paul Gravelle, Director, Finance... Page 89 of 292 10.d) Report No. FI2015-03, Paul Gravelle, Director, Finance... Page 90 of 292 10.d) Report No. FI2015-03, Paul Gravelle, Director, Finance... Page 91 of 292 10.d) Report No. FI2015-03, Paul Gravelle, Director, Finance... Page 92 of 292 10.d) Report No. FI2015-03, Paul Gravelle, Director, Finance... Page 93 of 292 10.d) Report No. FI2015-03, Paul Gravelle, Director, Finance... Page 94 of 292 10.d) Report No. FI2015-03, Paul Gravelle, Director, Finance... Page 95 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... ORO MEDONTE ARENA CONSTRUCTION/PROJECT MANAGEMENTREPORT OM,ON RO EDONTE REPORT NO. 07 September 30, 2014 Prepared by:Distribution: Steenhof Building Services GroupShawn Binns Township of Oro Medonte 126 Mississaga Street East Orillia, ONJ.Emmons, J.Steenhof Steenhof Building Services L3V 1V7 Page 96 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Oro Medonte Community Centre Construction Report No. 7 September 30,2014 The Township of Oro Medonte 148 Line 7 South Oro, ON L0L 2X0 Attention: Shawn Binns Re:Community CentreExpansion, Phase I, Oro Medonte Community Centre Oro Medonte, ON Dear Shawn, This report is intended to provide you with anoverview of the ongoing activities on the project. Hopefully it provides you and the Township with valuable information as the project progresses. Yours truly, Steenhof Building Services Group David Jefferies, Project Manager -2- SEPTEMBER 30, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM Page 97 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Oro Medonte Community Centre Construction Report No. 7 TC ABLE OF ONTENTS 1.0PO ROJECT VERVIEW 1.1 Financial Status Overview....................................................................................................................4 1.2 Schedule Status Overview...................................................................................................................4-5 2.0 FINANCIALREPORT 2.2Change Order Summary......................................................................................................................7-10 2.3 Un-Resolved Changes.......................................................................................................................11-12 2.4 Time and Material Work.....................................................................................................................12 2.5 Cash Allowances................................................................................................................................13 3.0P .....................................................................................................................................................13-14 URCHASING 4.0 SCHEDULE UPDATE 4.1 Schedule of Ongoing Activities...........................................................................................................15 4.2 Problems and Solutions.....................................................................................................................15 5.0’ RFIS AND SITE INSTRUCTIONS 5.1 RFI Log..............................................................................................................................................16-17 5.2 Site Instruction Log............................................................................................................................17 6.0 SAFETY 6.1 Safety Update....................................................................................................................................18 7.0 PROJECT CLOSEOUT 7.1Acceptance of Work...........................................................................................................................18 7.2 Manuals/Warranties/As-Builds...........................................................................................................18 7.3System Commissioning......................................................................................................................19 8.0 .................................................................................................................................19-21 PROGRESSPHOTOGRAPHS AA PPENDIX -3- SEPTEMBER 30, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM Page 98 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Oro Medonte Community Centre Construction Report No. 7 1.0PROJECTOVERVIEW Financial Status Overview 1.1 Please see attached Appendix A for a summary of the current financial status of the project. Joe Emmons from SBSG has updated the spreadsheet to reflect purchasing and expenditures since the last report and other changes. There is a current projected cost over-run abovetheCouncil approved budget of $3,629,387. See attached Appendix Afor details. An overrun has been consistent on the project for some time now. We remind the Township that there is always financial risk in any construction project, and that in this CM format, there is continued risk until project completion. We are done with the bulk of the major purchasing but there is inherent riskwith the civil works left to complete- septic, fire water tanks, site drainage, until the work is complete. Thereis still at least 2 months of work left to complete and it would not be out of the ordinary to encounter adjustments and additional work as the mechanical and electrical systems get advancedtowards completion. Ageneral contingency of$152,155 (5% of initial costs estimates)remainsincluded in the budget however, . It is our understanding thatthe Township has also developedfinancial contingencyplansoutside theboundsof thisreportbut we are not aware of those specifics. Change Orders are captured in Section 2 as isa listingof anyUnresolved Changes. These unresolved changesarestillbeing worked through on an ongoingbasis-thereare a few that represent fairly significant cost.Some are a resultof scope changes, somea result of unknownexisting conditions, and some a result ofdesign adjustments.Wehave done our best throughout construction to keep thebudget updatedas the financial informationbecomesavailableas well as advise the Townshipaboutpotentialrisk areasas they relateto budget overruns. Schedule Status Overview 1.2 The building is almost closed in, save and except the front entrance- the curtain wallframing has started andthe glass and spandrel panelsshould arrive in about4 weeks. The rink slab is installedand the wet cure was very successful. The mason is now essentially complete except for small patching and the tie-ins at the warm viewing area. We are still driving towards an end of November completionalthough this is looking very tight. The critical path has switched to primarily interior work now- mechanical and electrical roughins, refrigeration plant construction,Low E install has started and Rink Board installation should begin shortly. - 4- SEPTEMBER 30, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM Page 99 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Oro Medonte Community Centre Construction Report No. 7 The front entrance will come together slightly later than the balance of the facilitygiven some unexpected issues with old rusted steel and some tie-in details of old to new roofing. We understand that the Township hascontingency plans in place for user groups to have other ice space available for the2014/2015seasonwhich is a prudent course of action and has been recommended by us since the onset of construction.Construction completion dates are contingent on many moving targets and variables but every effort is being put forward to maintain an end of November completion target.This is mostly still dependent on each critical path sub tradeperforming and deliveries holding as planned. We are having weekly trade production meetings and are expediting deliveries as much as possible. Although we remain hopefulabout the completion date, there is certainly no guarantee, and we advise the Township to continue with contingency planning until we have more certainty at the end of October as to what the actual completion date is shaping up to be. 2.0FR INANCIAL EPORT See attached updated financial forecastspreadsheet. This spreadsheet has been updated with a detailed breakdown of the sub-trade pricing as it has becomeknown after the Tenders and prices are received and evaluated. (See Appendix A.)The report shows that the current SBSG projection given the known costs. In report #2, presented to Council, suggestions were made for consideration to be given to reducethe scope of the project in light of projected overruns.However,Council decidedtoproceed with the full scope of the project in spite of aprojected overrunat that time.We have also included Appendix B outlining some of the significant variances from the original estimate. Again, thefollowing other considerations should be noted within the overall financial considerations of the project: The completion date willhave a financial impact to the project- some costs reoccur weekly until project completion- i.e.somesite labour, the Site Superintendent wage, trailer rental, etc. Excavation and backfill and any work underground often has more inherent risk than many other aspects of these projects- there have been some prior problems and we still have to excavate for the fire water storage tanks which may have unknowns which can be quite costly to deal with. Removing or abandoning the existing septic tank and bollards is currently not in the project scope but will need to be completed presumably in order to make thatportion of the parking area usable.This will be a fairly significant cost. Asphalt patching andany new asphalt is not currently part of the project scope- this will have to be dealt with by the Township at some point in order to make the parking lot suitable for snowplows etc. This would include the granular prep below the new asphalt.We understand that the Township is sourcing asphalt quotes for new asphalt atthe front entryand the rear area at the Olympia room. Testing of certain things like concrete, compaction, steel inspection etc.by EXPis included as an estimate in the budget of $5,000. The end cost will not be known definitively until project completion - 5- SEPTEMBER 30, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM Page 100 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Oro Medonte Community Centre Construction Report No. 7 but costs are likely to well exceed this particular budget line item. However, quality control, which this line represents, should remain a priority in ouropinion. Some of the costs for things that the Township staff/departments can accomplish on their own like landscaping and curbing at the front entrance and rear area etc. were previously removed from the construction budgetand are to be completed outside the scope of this project. This will be something the Township will need to consider in more detail as the outside of the building will not appear ‘finished’ until this landscaping type work is completed. The drainage off the site is developing into something more significant than originally planned given the uncovering of some catch basins and clay piping on the neighbour’s property and NE corner of the arena that were not originally known about during design- this is also an unknown cost at this time.The Township plans on completing it on a time and material basis. IT services are to be provided by Oro- nothing in the current scopes of work other than some conduit roughin. Some additional painting is likely going to be donebyOroown forces-the design intent was never to repaint the wholefacilitybut in an effort totryand touch up as muchas possible, the Township istakingon some additional work - 6- SEPTEMBER 30, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM Page 101 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Page 102 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Page 103 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Page 104 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Page 105 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Page 106 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Page 107 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Page 108 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Page 109 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Page 110 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Oro Medonte Community Centre Monthly Construction Report No. 7 5.0RFI’AND SITE INSTRUCTIONS S 5.1RFI Log 6.0RFI Date Response SBSG No.ContractorSubjectSubmittedDateNo.CommentsStatus 1HorsepowerElectrical –Branch April 25, April 28, Completed Submitted by: Conduit and 20142014 Horsepower Junction Boxes Electric Answered by: Electrical Department 2HorsepowerArena LightingApril 25, April 28, Completed Submitted by: 20142014 Horsepower Electric Answered by: Electrical Department 3Steelcon180-1 Structural-April 28, April 29, Completed Submitted by: Underside of Base 20142014 Steelcon Plates Answered by: Structural Department 4Steelcon180-2 Structural-April 28, N/AIn Progress Submitted by: Exterior Trim 2014With the Steelcon coloursowner Answered by: Architectural Department 5SteelconRigid FrameMay 1, May 1, Completed Submitted by: 20142014 Steelcon Answered by: Architectural Department 6SiteArchitectural-May 7, May 7, Completed Submitted by: SextonsColumn and Toilet 20142014 Steve Morrison McGrathPositioning Answered by: Architectural Department 7Steelcon180-5 Structural-May 7, N/ACompleted Submitted by: Gridlines and 2014 Steelcon Anchor Bolt Design Answered by: James Worrall 8Steelcon180-3 Confirmation May 2, May 6, Completed Submitted by: of Wall type20142014 Steelcon Answered by: James Worrall 9Steelcon180-4 Section and May 2, May 8, Completed Submitted by: Elevation GL A20142014 Steelcon - 16- SEPTEMBER 30, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM Page 111 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Oro Medonte Community Centre Monthly Construction Report No. 7 6.0RFI Date Response SBSG No.ContractorSubjectSubmittedDateNo.CommentsStatus Answered by: James Worrall 10SiteBuilding out of May 9, Completed Steelconsquare2014 11GE SallowsDoor clarificationMay 14,Completed th Submitted by: GE 2014 Sallows Answered by: James Worrall 12NorweldAdditional Joist, and May 21,Completed th dimension 2014 verification 13NorweldDimension May 28, th verification2014 14Josh and Incoming well water June 25, July 7, 14 Jamesdesign20142014 5.2 Site Instruction Log Job Site Date of Last Instruction No.DescriptionQuoteValueStatus/Comment JSI-S1Temporary Engineered Shoring for SiteN/AN/A Instruction by Structural to Site JSI-S2 Transition Detail for Existing Rink N/AN/AInstruction by Structural to Site Slab JSI-S3 Temporary Shoring at Existing Load N/AN/A Instruction by Structural to Bearing WallSite JSI-S4 Rebar Detail on Pre-Engineered Pad N/AN/AInstruction by Structural to Trades Footings/Piers JSI-A2Relocation of the Refrigeration Room N/AN/AInstruction by Architectural to EntranceTrades JSI-ElRink LightingN/AN/AInstruction by Architectural to Trades - 17- SEPTEMBER 30, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM Page 112 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Oro Medonte Community Centre Monthly Construction Report No. 7 6.0SAFETY 6.1 Safety Update Leader Industries has been retained by the Township and SBSG to perform safety orientation consulting services for the project. They are performing routine audits during construction to help ensure compliance with the OHSA as well as the safety policies and procedures of the Township.There are currently no concerns around safety from any of the Team members.SBSG asks the entire Team at each site meeting whether there are concerns or not, and nothing notable has been raised. The public does use the adjacent fields and parking becomes quite crowded at night and on weekends but the parking is outside the perimeter fencing of the project. The MOL visited the site in late September. There were a few orders that were issued for some small issues that required correcting. These were complied with and the MOL was notified of such. Leader Industries was contacted to seek their recommendation and assistance after the visit. 7.0PROJECTCLOSEOUT 7.1 Acceptance of Work SBSG Consultants have been reviewing the process during construction to help ensure compliance of the sub tradeswith the contract design. EXPhas inspected all areas prior to footing placement and ischecking compaction of the granular. They have also advised on all subsurface issues and necessary courses of action for dealing with the unknown buried septic tank inside the building, the topsoil under the existing footings, the unsuitable soils under the changeroom slab, as well as performing concrete testing to ensure quality control of that important component. The building department is also called at appropriate intervals to ensure proper inspections by them are being completed. They recently reviewed the septic system installation. 7.2 Manuals/Warranties/As-Build’s SBSGwill be preparing O&M manuals as sub-trade submittals are approved. As-built drawings are being maintained as well.SBSGwill update the IFC drawings with any Site Instruction, RFI responses, or Change Orders issued. The Site Super will maintain a record set on site noting any changes made at the site level. - 18- SEPTEMBER 30, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM Page 113 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Oro Medonte Community Centre Monthly Construction Report No. 7 7.3 Systems Commissioning There will be commissioningof the building as we approach the completion of the project. Typically, the mechanical systems require the most commissioning. There is not a formal commissioning agent involved in the project- the mechanical sub-trade will be responsible to commission their own systems as well as the rink plant subcontractor 8.0PROGRESSPHOTOGRAPHS - 19- SEPTEMBER 30, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM Page 114 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Oro Medonte Community Centre Monthly Construction Report No. 7 - 20- SEPTEMBER 30, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM Page 115 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Oro Medonte Community Centre Monthly Construction Report No. 7 - 21- SEPTEMBER 30, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM Page 116 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Page 117 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Page 118 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Page 119 of 292 10.e) Shawn Binns, Director, Recreation and Community Servic... Page 120 of 292 10.f) Report No. DS2015-05, Andria Leigh, Director, Developm... Page 121 of 292 10.f) Report No. DS2015-05, Andria Leigh, Director, Developm... Page 122 of 292 10.f) Report No. DS2015-05, Andria Leigh, Director, Developm... Page 123 of 292 10.f) Report No. DS2015-05, Andria Leigh, Director, Developm... Page 124 of 292 10.f) Report No. DS2015-05, Andria Leigh, Director, Developm... Page 125 of 292 10.f) Report No. DS2015-05, Andria Leigh, Director, Developm... Page 126 of 292 10.f) Report No. DS2015-05, Andria Leigh, Director, Developm... Page 127 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 128 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 129 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Project Ward Lead(s) Date Status Financial Page 130 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 131 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 132 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 133 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 134 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 135 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 136 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Project Ward Lead(s) Date Status Financial Page 137 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Project Ward Lead(s) Date Status Financial Page 138 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 139 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 140 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Project Ward Lead(s) Date Status Financial Project Ward Lead(s) Date Status Financial Page 141 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Project Ward Lead(s) Date Status Financial Page 142 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 143 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 144 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 145 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 146 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Project Ward Lead(s) Date Status Financial Page 147 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 148 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 149 of 292 10.g) Report No. CSI2015-02, Donna Hewitt, Director, Corpora... Page 150 of 292 10.h) Robin Dunn, CAO re: POL-HS-2-01-01, Health & Safety Po... Page 151 of 292 10.i) Report No. CS2015-01, Doug Irwin, Director, Corporate ... Page 152 of 292 10.i) Report No. CS2015-01, Doug Irwin, Director, Corporate ... Page 153 of 292 10.i) Report No. CS2015-01, Doug Irwin, Director, Corporate ... Page 154 of 292 10.i) Report No. CS2015-01, Doug Irwin, Director, Corporate ... Page 155 of 292 10.i) Report No. CS2015-01, Doug Irwin, Director, Corporate ... Page 156 of 292 10.i) Report No. CS2015-01, Doug Irwin, Director, Corporate ... Page 157 of 292 10.j) Report No. CS2015-02, Doug Irwin, Director, Corporate ... Page 158 of 292 10.j) Report No. CS2015-02, Doug Irwin, Director, Corporate ... Page 159 of 292 10.j) Report No. CS2015-02, Doug Irwin, Director, Corporate ... Page 160 of 292 10.j) Report No. CS2015-02, Doug Irwin, Director, Corporate ... Page 161 of 292 10.j) Report No. CS2015-02, Doug Irwin, Director, Corporate ... Page 162 of 292 10.j) Report No. CS2015-02, Doug Irwin, Director, Corporate ... Page 163 of 292 10.j) Report No. CS2015-02, Doug Irwin, Director, Corporate ... Page 164 of 292 10.k) Doug Irwin, Director, Corporate Services/Clerk re: Req... Page 165 of 292 10.k) Doug Irwin, Director, Corporate Services/Clerk re: Req... Page 166 of 292 10.k) Doug Irwin, Director, Corporate Services/Clerk re: Req... Page 167 of 292 10.k) Doug Irwin, Director, Corporate Services/Clerk re: Req... Page 168 of 292 10.k) Doug Irwin, Director, Corporate Services/Clerk re: Req... Page 169 of 292 10.k) Doug Irwin, Director, Corporate Services/Clerk re: Req... Page 170 of 292 11.a) Mayor H.S. Hughes re: Remuneration and Expenses By-Law... Page 171 of 292 11.a) Mayor H.S. Hughes re: Remuneration and Expenses By-Law... Page 172 of 292 11.a) Mayor H.S. Hughes re: Remuneration and Expenses By-Law... Page 173 of 292 11.a) Mayor H.S. Hughes re: Remuneration and Expenses By-Law... Page 174 of 292 11.a) Mayor H.S. Hughes re: Remuneration and Expenses By-Law... Page 175 of 292 11.a) Mayor H.S. Hughes re: Remuneration and Expenses By-Law... Page 176 of 292 11.b) Councillor Jermey re: Oro African Methodist Episcopal ... Page 177 of 292 12.a) Announcements of Interest to the Public: Oro-Medonte C... 5:00-7:30 6:00pm 6:15pm-7:20pm Cw99 yourself! Page 178 of 292 12.a) Announcements of Interest to the Public: Oro-Medonte C... Page 179 of 292 12.a) Announcements of Interest to the Public: Oro-Medonte C... Page 180 of 292 Public 12.a) Announcements of Interest to the Public: Oro-Medonte C... th th th Page 181 of 292 12.a) Announcements of Interest to the Public: Oro-Medonte C... COME JOIN THE ORO DISTRICT LIONS ON FAMILY DAY MON FEB 16 AT THE GUTHRIE ARENA FAMILY DAY FREE SKATE 10:30 to noon Monday Feb 16 2015 GUTHRIE ARENA - HWY 11 S @ LINE 4 YOUR LOCAL LIONS CLUB MEMBERS WANT TO THANK YOU FOR ALL THE SUPPORT THEY RECEIVE * * Face painting * * Hot chocolate and coffee * * Lions information * *Meet Dog Guide Foster Pups* Page 182 of 292 12.b) Correspondence dated December 18, 2014 from Charles Ga... Page 183 of 292 12.b) Correspondence dated December 18, 2014 from Charles Ga... Page 184 of 292 12.c) Minutes of Nottawasaga Valley Conservation Authority m... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS 13/14 MINUTES Date: Friday December 12, 2014 th Location: Tiffin Conservation Area, John L. Jose Building 8195 8Line, UtopiaOn. Present: Chair: Nina BifolchiTown of WasagaBeach Vice Chair: Gail ArdielTown of the Blue Mountains Past Chair: Walter BenottoTown of Shelburne Members: Barry BurtonTownship of Clearview Mary BrettTownship of Adjala-Tosorontio Mel CoutancheTownship of Oro-Medonte Mike EdwardsTown of Collingwood Kevin ElwoodTownship of Clearview Earl HawkinsTownship of Mulmur Donna JebbTown of New Tecumseth Rob KefferTownship of Bradford West Gwillimbury Arif KhanCity of Barrie Doug LougheedTown of Innisfil Bob MarrsTown ofNew Tecumseth Rob NicolTown of Innisfil Fred NixTown of Mono Perry RitchieTownship of Springwater Rick WebsterTownship of Springwater Darren WhiteTownship of Melancthon Keith WhiteTownship of Essa Michael SmithTownship of Essa Regrets: Dan DavidsonTown of Innisfil Marty LancasterTownship of Oro-Medonte Kevin LloydTown of Collingwood Paul McQueenMunicipality of Grey Highlands Brent PrestonTownship of Clearview Alicia SavageTownship of Clearview George WatsonTown of Wasaga Beach Percy WayTownship of Amaranth Staff present:D. Gayle Wood, Interim Chief Administrative Officer Sheryl Flannagan,Director of Corporate Services Heather Kepran, Communications/Public Relations Coordinator Byron Wesson, Director of Land Operations and Stewardship Services Chris Hibberd, Director of Planning Stephanie Durocher, Watershed Engineer and Flood Program Coordinator Laurie Barron, Executive Assistant/Recorder Page 185 of 292 12.c) Minutes of Nottawasaga Valley Conservation Authority m... NVCA –Board of Directors Meeting Minutes BOD 13-14 December 12, 2014 Call to order Chair Bifolchi called the meeting to order at 9:00 a.m. Chair Bifolchi welcomed the following new members to the Board: -Deputy Mayor Barry Burton, Township of Clearview -Councillor Kevin Elwood, Township of Clearview -Councillor Rob Nicol, Town of Innisfil In addition, the Chair recognized incoming members in the gallery who will be representing their municipality joining the Board of Directors in 2015. -Councillor Bob Meadows, Township of Adjala-Tosorontio -Councillor Barb Coutanche, Township of Oro-Medonte -Councillor Phil Hall, Township of Oro-Medonte 1.Declarations of pecuniary and conflict of interest None were declared 2.Approval of agenda RES#1MOVED BY: Walter Benotto SECONDED BY: Mary Brett RESOLVED THAT:the agenda for the December 12, 2014 meeting number 13-14 of the NVCA Board of Directors be approved as amended, to reflect an update on: Item 7.3 –Recommendation 25 Service Delivery and Operational Review –Board Member Education and Training schedule. Carried; 3.Minutes Minutes of the Board of Directors Meeting 12/14 dated 28 November, 2014. RES#2MOVED BY: Mary BrettSECONDED BY:Walter Benotto RESOLVED THAT: the Minutes of the Board of Directors Meeting 12/14 dated 28 November, 2014 be approved. Carried; Page 186 of 292 12.c) Minutes of Nottawasaga Valley Conservation Authority m... NVCA –Board of Directors Meeting Minutes BOD 13-14 December 12, 2014 4.Announcements Chair Nina Bifolchi and Vice-chair Gail Ardiel congratulated Stephanie Durocher, NVCA’s Water Resources Engineer/Flood Program Coordinator, for completing the Young Conservation Professionals (YCP) Leadership Program. Based out of the University of Guelph, the year-long personal and professional program helps prepare the next generation of conservation and environmental sector leaders. 5.Report of the Director of Corporate Services 2014 Year End Surplus Allocation Report RES#3MOVED BY:Mary Brett SECONDED BY: Mike Edwards RESOLVED THAT:The NVCA Auditor be directed to place any 2014 surplus funds in the following reserves as specified: Planning Reserve –all planning programs surplus New Lowell Reserve –all New Lowell CA program surplus Operational Reserve -$50,000 Educational Reserve -$5,000 Capital Reserve –50% of other surplus Human Resources Reserve –50% of other surplus Carried; 6.REPORT OF THE DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES Ryan Post, NVCA’s Hydrogeologist/Source Protection Coordinator advised that at the time of this meeting Mulmur Township hassubmitted a signed agreement with the NVCA to enforce the Clean Water Act, 2006 Part IVpowers, in addition to those municipalities listed in his Staff Report. RES#4 MOVED BY: Mary Brett SECONDED BY: Walter Benotto RESOLVED THAT: the Risk Management Official-Municipality Update Report of the Hyrdrogeologist-Source Protection Coordinator be received. Carried; Page 187 of 292 12.c) Minutes of Nottawasaga Valley Conservation Authority m... NVCA –Board of Directors Meeting Minutes BOD 13-14 December 12, 2014 7.REPORTS OF THE INTERIM CHIEF ADMINISTRATIVE OFFICER 7.1Recommendation 23 Service Delivery and OperationalReview - Department Head Attendance at Board Meetings RES#5MOVED BY: Earl Hawkins SECONDED BY: Donna Jebb RESOLVED THAT: the NVCA Board of Directors endorse the continued practice of Department Heads attending Board meetings. Carried; 7.2Recommendation 24 Service Delivery and Operational Review - Four Year Tenure for Board of Directors RES#6MOVED BY:Donna Jebb SECONDED BY: Earl Hawkins RESOLVED THAT: the NVCA Board of Directors endorse the requirement that Board Members be appointed for the full four year term of Council; and FURTHER THAT:should a municipality appoint an alternate representative, via a municipal resolution, that the alternative only be paid a per diem to attend a meeting in the absence of the formally appointed Board Member. Unanimously Carried; 7.3 Recommendation 25 Service Delivery and Operational Review - Board Member Education and Training RES#7MOVED BY:Donna JebbSECONDED BY: Earl Hawkins RESOLVED THAT: the Board of Directors receive the Board Member Education and Training Program for 2015. Carried; 7.4Recommendation 26 Service Delivery and Operational Review - Staff Performance Management Program RES#8 MOVED BY: Donna Jebb SECONDED BY: Earl Hawkins RESOLVED THAT: the Board of Directors approve the Staff Report on the Performance Management Program (PMP) for NVCA and authorize the Senior Management Team to provide a detailed Staff Report by March 2015 regarding implementation of a new PMP for the Senior Management Team and Authority Staff. Carried; Page 188 of 292 12.c) Minutes of Nottawasaga Valley Conservation Authority m... NVCA –Board of Directors Meeting Minutes BOD 13-14 December 12, 2014 7.5Recommendations 5, 17 and 22 Service Delivery and Operational Review -NVCA Advisory Committees Discussion concluded that the members will prioritize what committees they would like to sit on. The committees will be struck at the Feb. 27/15 Board of Directors meeting, after the Board members have identified their preference at the February 13, 2015 Orientation meeting. The Human Resource Committee will be made up of the Chair, Vice Chair nd and 2Vice Chair (if no past Chair) plus two members at large of the Board through an election process. RES#9MOVED BY:Doug LougheedSECONDED BY:Perry Ritchie RESOLVED THAT: the Board of Directors receive the Staff Report on the Proposed Advisory Committees for the NVCA; and FURTHER THAT:the recommendations contained within the Staff Report be approvedas amended to include: a)That the two members at large for the Human Resources Advisory Committee be elected by the full Board of Directors; and b)That all Board members be requested to discuss their committee preference at the February 13, 2015 orientation session, as opposed to the system outlined on page 4 recommendation 2 of the staff report; and FURTHER THAT: upon approval of the Staff Report amended Terms of Reference for the Finance/Administration, Planning/Engineering, Lands/Education/Stewardship and Human Resources Advisory Committees be approved for implementation in 2015; and FURTHER THAT:The Board evaluate the effectiveness of the Committee system in December, 2015 and determine if it wishes to continue with Advisory Committees. Recorded Vote:Opposed(2):K. Elwood, D. White In Favour(19):M. Brett, A. Khan, G. Ardiel, R, Keffer, B. Burton, M. Edwards, K. White, M. Smith, R. Nicol, D. Lougheed, F. Nix, E. Hawkins, B. Marrs, D. Jebb,M. Countanche, W. Benotto, P. Ritchie,R. Webster, N. Bifolchi Page 189 of 292 12.c) Minutes of Nottawasaga Valley Conservation Authority m... NVCA –Board of Directors Meeting Minutes BOD 13-14 December 12, 2014 Carried; 8.IN-CAMERA RES#10MOVED BY:Doug LougheedSECONDED BY:Perry Ritchie RESOLVED THAT: this meeting of the Board of Directors No. 13-14 go In- Camera at 11:02 a.m. to address matters pertaining to: a proposed or pending acquisition/disposition/leasing of land for Authority purposes. Carried; OUT OF IN-CAMERA RES#11 MOVED BY:Perry RitchieSECONDED BY:Doug Lougheed RESOLVED THAT: this meeting of the Board of Directors No. 13-14 come out of in-camera at 11:08 a.m.and report. Carried; RES#12MOVED BY:Rob KefferSECONDED BY:Perry Ritchie RESOLVED THAT:the full Board approve a 5 year lease renewal on NVCA owned property legally known as Part Lot 7, Concession 6 Town of New Tecumseth with Wayland Farm Inc. at a rate of $60/acre plus HST. Carried; ADJOURN RES#13MOVED BY:Rob KefferSECONDED BY:Perry Ritchie RESOLVED THAT: this meeting adjourn at11:10 a.m.to meet again at the call of the Chair. ___________________________________________________ Chair Nina BifolchiD. Gayle Wood Interim Chief Administrative Officer th Approved on this 9day of January, 2015 Page 190 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Severn Sound Environmental Association 2015 Fourth Quarterly Meeting January 15, 2015 – 9 AM Town of Midland Council Chambers 575 Dominion Street REVISED AGENDA 1. Welcome and call to order 2. Adoption of Agenda 3. Declaration of pecuniary interest 4. Election of SSEA Chair and Vice Chair 5. Adoption of Past SSEA Minutes 6. Suspend the SSEA Meeting to allow the SSSPA 7. Severn Sound Source Protection Authority Meeting 8. Reconvene the SSEA Quarterly Meeting 9. Fourth Quarterly Financial reports for 2014 i) Fourth Quarterly Report of Confirmation of Accounts ii) First Quarterly Report Forecast of Revenues Report 10. SSEA Fourth Quarterly Activity Report 11. SSEA Staff Reports 12. 2015 SSEA Draft Budget 13. Other Business 14. Next Meeting April 16, 2015 Town of Midland Council Chambers 15. Adjournment. 1 Page 191 of 292 12.d) Severn Sound Environmental Association and Severn Soun... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD 2014 THIRD QUARTERLY MEETING October 16, 2014 Town of Midland Council Chambers Dominion Avenue Midland, ON Approved Minutes Present Deputy Mayor Pat Marion Town of Penetanguishene Councillor Kelly Meyer Township of Oro-Medonte Mayor Ray Millar Township of Tiny Councillor Dave Ritchie Township of Tay Councillor Perry Ritchie Township of Springwater Councillor Ron Stevens SSEA Chair/Township of Severn Councillor Paul Wiancko Township of Georgian Bay Keith Sherman SSEA ED Gail Marchildon SSEA Office Manager Regrets Councillor Andrew Hill City of Orillia Deputy Mayor Stephan Kramp Town of Midland 1. WELCOME AND CALL TO ORDER Chair Ron Stevens welcomed the SSEA board 9:00 AM 2. ADOPT AGENDA Moved by: Kelly Meyer Seconded by: Ray Millar Motion: To approve the agenda of the Third Quarterly SSEA Joint Services Board as presented. Carried. 3. DECLARATION OF PECUNIARY INTEREST None 4. APPROVAL OF PAST SSEA MINUTES Moved by: Ray Millar Seconded by: Paul Wiancko Motion: To receive and approve the minutes of the Second Quarterly SSEA Joint Services Board Meeting held on July 17, 2014 as amended. Carried 2 Page 192 of 292 12.d) Severn Sound Environmental Association and Severn Soun... 5.THIRD QUARTERLY FINANCIAL REPORTS FOR 2014 i) THIRD QUARTELY BALANCE SHEET: Moved by: Ray Millar Seconded by: David Ritchie Motion: To receive and approve the 2014 Third Quarterly Balance Sheet. Carried. ii) THIRD QUARTERLY STATEMENT OF OPERATIONS Moved by: Kelly Meyer Seconded by: Perry Ritchie Motion: To receive and approve the 2014 Third Quarterly SSEA Statement of Operations. iii) THIRD QUARTERLY FINANCIAL REPORT Moved by: Pat Marion Seconded by: David Ritchie Motion: To receive and approve the 2014 Third Quarterly SSEA Financial Report. Carried. iv) THIRD QUARTERLY CONFIRMATION OF ACCOUNTS Moved by: Pat Marion Seconded by: Paul Wiancko Motion: To receive the 2014 Third Quarterly Report of Confirmation of Accounts for information. Carried. v)THIRD QUARTERLY REPORT OF DEFERRED REVENUE Moved by: Perry Ritchie Seconded by: Kelly Meyer Motion: To receive the 2014 Third Quarterly Deferred Revenue Report. Carried. vi)2014 THIRD QUARTERLY FORECAST OF REVENUES REPORT Moved by: Ray Millar Seconded by: David Ritchie Motion: To receive the 2014 Third Quarterly Forecast of Revenues Report. Carried. 3 Page 193 of 292 12.d) Severn Sound Environmental Association and Severn Soun... vii) 2014 BUDGET ADJUSTMENTS FOR FOURTH QUARTER No motion. Board recommended that the 2014 Budget remain unchanged. 9. SSEA ACTIVITY REPORT Keith Sherman presented the SSEA Activity Report. Moved by: Perry Ritchie Seconded by: Paul Wiancko Motion: To receive for information, the Third Quarterly SSEA Activity Summary Report as presented by Keith Sherman. 10. SSEA STAFF REPORT Moved by: Ray Millar Seconded by: Perry Ritchie Motion: That the Executive Director be authorized to work with the Town of Midland staff to migrate the contract position of Melissa Carruthers to permanent status subject to approval by the new board in January 2015. 11. ADJOURNMENT Moved by: Paul Wiancko Seconded by: Kelly Meyer Motion: To adjourn the Third Quarterly SSEA Joint Services Board meeting at 10:30 AM. Carried Next meeting: The 4th Quarterly SSEA meeting will be held on January 15, 2015 at 9:00 am at the Town of Midland Council Chambers. ___________________________ Keith Sherman, Executive Director/ SSEA Chair Ron Stevens 4 Page 194 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Severn Sound Environmental Association CONFIRMATION OF ACCOUNTS Oct 1 to Dec 31, 2014 General Administratio n 0.00 Audit 7,453.92 Admin-Midland 0.00 Legal Fees 0.00 Insurance 120.00 Memberships 669.03 Mileage 7,848.82 Sunlife 60.51 AD&D 67.65 Aspiria Corp. (EAP) 1,209.03 Conference & Meetings 205.05 IT-Midland 3,697.17 Rental 1,636.57 Office Supplies 343.28 Postage and Shipping 350.08 Telephone 80.87 Health and Safet y ,7. Total 234198 pecial Projects S 20,359.26 Contracted Services 1,795.26 Supplies and Material s 1,308.03 Vehicles 24,385.48 922.93 Unleaded Gas 48,127.46 Total AP 5 Page 195 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Forecast of Revenues for 2015 as of Jan 15, 2015 (projects are all proposed and will be added to deferred revenue as they are approved and confirmed 2015SSEA Revenues ProjectYearSourceRequest"Community""Projects""Recoveries""COST RECOS&BSTATUS Sustainability Sustainability Project2015C P-control EGB Monitoring Project2015MOECC700007000700056000C Hydrology Study2015EC/Trent30003003002400P Honey Harbour2015GB Twp123591236P Habitat Coastal Habitat2015EC/U of W12238030000P LIDAR2015CHSP i60005576P Shoreline mapping2015Le Cle de la Ba Wetland Restoration Wetland Evaluation2015Tor Zoo9000C Natural Shorelines2015 EGB Wetland Collaborative2015EC/DU30003003002400P Stewardship SEGB-LS Stewardship2015EC/DSSC950006000C Shorewatch2015HCF600P Healthy Streams2015/2016MOECC40001000P Tree Planting2015Simcoe Co3120P 2015MNRF2840P Tree Distribution2015Landowners120002504000C 2015DSSC3000C Stream Restoration2015NSA&HP Pollution Prevention Source Protection Private well program2015Midland10000P Source Protection Plan Impl.2014/2015LSRCA4250040000C Source Protection Plan Impl.2015/2016LSRCA8500080000P Risk Management Services2015Munic890008900890071200P Munic Implementation2015Munic500050005000 Planning 2015Munic1500015001350013500 2015Community500500 Monitoring PGMN2015MOE-EMRB3000 COA Monitoring-open water2014/2015COA-MOE250025022502250 COA Monitoring-open water2015/2016COA-MOE1250012501125011250 Trib Fish Biomass Fund Raising2015Community33003300 Totals6145993800209863200016500330576 Target4000200004000030000 Page 196 of 292 12.d) Severn Sound Environmental Association and Severn Soun... AgencyAcronyms CFIP/CWIPMNRCommunityFisheries/CommunityWildlifeInvolvementProgram CHSCanadianHydrographicService COAMNRCanadaOntarioAgreementMNR COAMOECanadaOntarioAgreementMOE CountyCountyofSimcoe CWSEnvironmentCanadaCanadianWildlifeService DFODepartmentofFisheriesandOceans ECEnvironmentCanada FCMFederationofCanadianMunicipalities GBINPGeorgianBayIslandsNationalPark GCGreenCommunitiesFoundation GLSFEnvironmentCanadaGreatLakesSustainabilityFund HCFHuroniaCommunitiesFoundation HHPHuroniaHistoricalParks(SteMarieAmongtheHurons,DiscoveryHarbour) LSRCA(CO)LakeSimcoeRegionConservationAuthority(ConservationOntario) MNRMinistryofNaturalResources MOEMinistryoftheEnvironment NSCFDCNorthSimcoeCommunityFuturesDevelopmentCentre NSSC/SDSCSimcoeDufferinStewardshipCouncil NSSCIANorthSimcoeSoilandCropImprovementAssociation OGSOntarioGeologicalSurvey PCParksCanadaGeorgianBayIslandsNationalPark PCTSWParksCanadaTrentSevernWaterway SCCFSimcoeCountyChristianFarmers SCFASimcoeCountyFederationofAgriculture SMDHUSimcoeMuskokaDistrictHealthUnit TDFEFTDFriendsoftheEnvironmentFund TrilliumOntarioTrilliumFoundation UofWUniversityofWindsor Page 197 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Severn Sound Environmental Association Report to SSEA Board Activities Summary 2014 Updated January 15, 2015 in bold MONITORING Open water Monitoring The Severn Sound open water monitoring program consists of collection of water quality data from 14 stations distributed throughout Severn Sound. The stations are monitored on a bi-weekly basis starting in late April – Early May each year to late October. The program is a core activity of SSEA and also receives funding from the Ministry of the Environment, the Township of Georgian Bay and the Township of Tay. The laboratory support of the Dorset Environmental Science Centre (MOE) has been arranged again for 2014. Special equipment support from MOE EMRB (Fluoroprobe, particle scanner, bottles and other sampling equipment) has also been arranged for 2014. Unfortunately, lab support from some of our phytoplankton samples has been discontinued by MOE starting in 2014. The additional phytoplankton samples will be processed through our algae identification contractor. We also contract with Don Limoges, to provide boat and As of October 7, 2014, we have completed the majority of operator for the sampling. our sampling of open water stations. We continued to sample North and South Bay and one station off Snake Island on October 28, 2014 and at North Bay on November 24, 2014 to ensure that we had monitored fall turnover. The results of the monitoring will be reported in technical and scientific reports produced as the data becomes available. The next report will be the 2013 monitoring assessment and the 2013 Honey Harbour report expected in October, 2014. Part of the open water sampling in 2014 (and during 2012 and 2013) included sampling of the Victoria Harbour municipal water intake in conjunction with open water sampling in Hogg Bay. We are conducting a comparison between a long-term station (PM2) and the raw water at the inlet to the plant. This will allow use of the intake as a monitoring station for chemistry at times when we cannot reach the open water station safely. In addition, the sampling pump can be operated independently of the low lift pumps to monitor raw water quality in the event of contingencies. A report on the comparison is being prepared. A contingency plan is being developed with Tay staff for Sampling has continued in November and December, 2014 and both their intakes. will continue monthly through the winter at the pump house. Inland Lakes This project provides monitoring of inland lakes as required by municipal partners. For example, the Town of Midland supports monitoring of Little Lake each year. Lakes in other municipalities (Orr Lake in Springwater, Bass Lake in Oro-Medonte, MacLean Lake in Severn and Farlain Lake in Tiny) have been monitored in the past. Presentations have been made to each supporting municipality with individual reports underway. Funding is provided by the individual municipality with some water quality 7 Page 198 of 292 12.d) Severn Sound Environmental Association and Severn Soun... During 2014, we have monitored Little Lake in analysis supported by MOECC. Midland. Sampling was completed for the fall as of October 1, 2014. We are awaiting results. A report poster was presented at the recent Limnology (SCL) Conference in Ottawa, comparing the water quality of inland lakes in the Severn Sound watershed. Lake Couchiching is monitored every five years (bi-weekly from spring to fall) along with raw water from selected municipal water intakes (2003, 2008, 2013). The purpose of the sampling is to monitor the trophic status of the lake and especially track the relation between the toxin forming and taste and odour producing algae growing in the lake. The work is supported by the Chippewas of Rama First Nation, the Township of Severn and the City of Orillia. Data has now been received for 2013 and the reporting will be . In addition to combined in a technical report for 2008 and 2013 field year presentations to the Township of Severn and the City of Orillia, we have presented a progress report of findings to Lakehead University as they are conducting additional sampling in the nearshore of the lake during 2014. Nearshore characterization SSEA and the MOE are working together to improve methods of tracking water quality conditions in the nearshore waters of eastern Georgian Bay including Severn Sound. Natural factors and human activities will be investigated to distinguish “background” natural variation in nutrients from conditions resulting from human impact. This study was initiated in late 2013 and is funded by the MOE under the Canada-Ontario Agreement Respecting Great Lakes Water Quality. The study will use existing data and will lead to improvements in future monitoring and enable improved detection of Work is continuing on assembling changes in the eastern Georgian Bay ecosystem. common watershed and shoreline data from Severn Sound to the French River for the analysis of open water quality. Tributary monitoring SSEA is a partner with the Provincial Water Quality Monitoring Network (PWQMN) with a network of 12 tributary monitoring stations distributed through the watershed. Two additional stations are sampled to cover other monitoring needs (Wye River at th Wyebridge and Lafontaine Creek at 13 Concession). Water samples are collected seven times through the year and submitted to the MOE Rexdale Lab for analysis. The results of this program provide an important long-term database to track changes in the quality of streams. In addition to the PWQMN sampling additional sites are monitored for nutrients and basic chemistry. SSEA deploys over 50 temperature loggers each year throughout the watershed to continuously monitor summer temperatures. By monitoring the temperature regime for streams the amount of groundwater influence of streams and the habitat suitability for During 2014, special coldwater-coolwater fish species can be determined and tracked. effort was made to document temperatures in the Lafontaine Creek watershed, other Township of Tiny streams and the Hogg River watershed. Funding for additional temperature loggers and equipment was received from the Dufferin- 8 Page 199 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Simcoe Stewardship Council.Additional sampling of streams in the Township of Tiny is being conducted to map the temperature regimes of water courses throughout the Township in support of Natural Heritage studies. SSEA also monitors at least 30 sites for stream benthos each year. The aquatic organisms living in the stream bed provide a valuable measure of the health of the Sampling for the 2014 season has been stream ecosystem in Severn Sound. completed as of October 8, 2014. Preserved samples will be processed during the 2014-15 winter. GROUNDWATER STUDIES PGMN SSEA is a partner with the Provincial Groundwater Quality Monitoring Network (PGMN), a long-term agreement with MOE to develop a network of monitoring wells in the Severn Sound watershed which are monitored for water level and water quality. The nine monitoring wells operated by SSEA have been instrumented for continuous water level recording and are downloaded on a bi-monthly basis. Water quality samples are collected each fall using a Ministry protocol with water samples submitted to the MOE laboratory for analysis. The latest summary of trends and quality can be found in the Source Water Assessment Report for Severn Sound SPA. The sampling is carried out We are starting water as an SSEA core activity with equipment support from MOE. quality sampling later this fall. OGS SSEA will be partnering with the Ontario Geological Survey (OGS) and the NVCA in support of mapping of groundwater resources in the majority of the Severn Sound watershed starting in 2014. Our role will be advisory as the OGS will fund and lead the project. The benefit to the Severn Sound area will be the detailed mapping which will improve our understanding of the ground water resources of the area (including as future water supplies) and the construction of monitoring wells in bore holes that are drilled as part of the study. Another OGS activity that should be reported in 2014 will be a water quality assessment of groundwater in the majority of the Severn Sound watershed. Well location survey SSEA is also working with the Town of Midland during 2014 to locate private wells within the Town. The well locations, wherever possible, will be reconciled with the MOE Water Well Information System of drilling records for use in future groundwater studies and to provide assistance, on a priority basis, to the landowners for well decommissioning. BEACH MONITORING The Simcoe-Muskoka District Health Unit provides routine monitoring of public beaches in the Severn Sound area. This data is shared with SSEA each year to provide a basis for reporting to MOE as a commitment to the Severn Sound Remedial Action Plan. 9 Page 200 of 292 12.d) Severn Sound Environmental Association and Severn Soun... SSEA conducts additional sampling each year on selected beach areas as a pollution control activity to investigate potential sources of bacterial contamination. We are in process of reporting on the investigation conducted in 2013 and 2014 on Woodland At the request of the Town of Midland SSEA monitored the quality of the Beach. beach at Little Lake Park before and after the Watercross event held on Saturday, July 26, 2014. Funding support for these investigations was provided by the individual municipality with lab support from the Ontario Public Health Lab (arranged by the Health Unit). The Trent University Dorset laboratory was contracted to provide the A report on the Woodland Beach investigation including water chemistry analysis. additional sampling done in 2014 is under way. The report on the monitoring of the Little Lake Beach was completed in September, 2014. HABITAT EVALUATION Natural Heritage Inventory (Township of Tiny) In 2013 and 2014, the SSEA is conducting a Natural Heritage Inventory for the Township of Tiny. The project is a planning tool that identifies important natural heritage features, and will assist with making informed decisions regarding natural heritage and land use planning. The project includes mapping of existing habitat and conditions, and scoring features such as woodlands, wetlands and other habitat, to evaluate the natural heritage of the Township. This work will provide important technical background for the The preliminary draft report was update of the Township of Tiny Official Plan. completed in December, 2014 for review and update. A presentation to the Township will be arranged in early 2015. Wetland Evaluation Wetland evaluation of the Picotte’s Creek wetland area will be undertaken starting in 2014 with an evaluation team from the Toronto Zoo working in cooperation with SSEA. The standards used in the Ontario Wetland Evaluation System (OWES) have been recently updated. In addition, technological advancements, such as aerial photography and GPS units, now enable more accurate mapping of wetland boundaries. Provincial policy requires that Provincially Significant wetlands be protected from development impacts. Through the Conservation Land Tax Incentive Program, landowners with Provincially Significant wetlands on their property are eligible for a 100% tax exemption for all lands within the wetland, if they agree to protect its natural heritage values. If the evaluation scoring using OWES results in a provincially significant score, the results and mapping of the wetland boundary will be reviewed and when accepted by MNR, will be included in the provincially significant wetland layer that is used by MNR, the County of Some of the field work Simcoe and the local municipality in planning and managment. was conducted on Picotte’s Creek in July 2014 by Toronto Zoo staff with assistance from SSEA. Additional field work will be completed in 2015 as funding allows. The wetland evaluation will follow. Nearshore habitat Nearshore habitat will be further evaluated during 2014 using integrated prototype sonar equipment along with side-scan sonar equipment to provide mapping of the habitat 10 Page 201 of 292 12.d) Severn Sound Environmental Association and Severn Soun... conditions in the nearshore waters of Severn Sound. The survey is designed to acquire detailed bathymetric, mineral substrate, and submerged aquatic vegetation coverage from selected shallow-water sites in the nearshore waters. The survey will be used to demonstrate and evaluate new, cost-effective methods to collect shallow-water data in areas not normally surveyed using conventional acoustic survey techniques. The 2014 work is funded through the fish habitat project as a cooperative study agreement with the University of Windsor. Funding for the current work comes from DFO, Le Cle de la Larger funding proposals are under preparation for submission Baie and the HCF. later this month with HCF, SSEA, University of Windsor and MNR as collaborators, to provide longer term support (2015-2018) so that all of Severn Sound nearshore can be mapped using the new techniques. A draft report of findings for selected areas is expected later this year. Stream drainage mapping As part of a two year project (2013-2014) SSEA is updating the mapping of stream drainage to today’s mapping standards with funding and ortho photos support from the County of Simcoe. The stream network update will provide a base for a number of stream and habitat assessments and provide municipalities with accurate mapping for their planning departments. SOURCE WATER PROTECTION The Source Protection Program in the South Georgian Bay Lake Simcoe Region (including Severn Sound SPA) is the local response to the Ontario Clean Water Act. The implementation of the policies contained in the SPP (final draft recently submitted to the Province) involve municipal as well as provincial responsibilities under the Clean Water Act (CWA). The lead Source Protection Authority in our Region (LSRCA) has been funded by the province to undertake activities required under the CWA and the associated Regulations and Provincial guidance documents. The SSEA has been a part of this process through a series of “capacity building” agreements with LSRCA including the current agreement for 2014/2015 government fiscal year. The updated products and activities that SSEA has been involved in during 2014 include: The revised Assessment Reports (one each for each area including Severn Sound) submitted July 4, 2014 (including the revision of the wellfields in the Midland municipal water system); The update of significant drinking water threats in the Severn Sound area and adjoining areas of Severn and Oro-Medonte Township and Muskoka District. The revised, proposed Source Protection Plan and Explanatory Document Submitted July 4, 2014 The Tier 3 Water Budget Study for the Midland-Penetanguishene-Tiny Township area (also including the evaluation of the Robert Street wellfield); The extensive consultation process for the revised Assessment Reports and Source Protection Plan is ongoing. Municipal readiness for implementation of the In the Severn Sound SPA, the latest Source Protection Plan is underway. municipal workshop to facilitate collaboration on preparing for implementation was held on September 16, 2014. 11 Page 202 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Several “webinars” have been conducted by MOECC during September and early October, to facilitate information flow to Risk Management Officials and Inspectors as well as for the Education and Outreach materials to both Source Protection Authorities and municipal staff. The review of the South Georgian Bay Lake Simcoe Source Protection Plan by the MOECC is ongoing. Risk Management Services SSEA has also provided Risk Management Services to eight of the nine municipalities in the Severn Sound Source Protection area including adjoining areas of Severn and Oro-Medonte Township and Muskoka District. Funding of these services through a separate municipal agreement (2013 and 2014) is providing field verification and preparation of files to support the development and review of Risk Management Plans for existing significant drinking water threats and pre-consultation services for future potential threats to municipal drinking water supplies. Each participating municipality has received a summary report on the 2013 findings and a 2014 report will be prepared following evaluation of threat properties requiring further visits and research on products in use. STEWARDSHIP Tree Distribution and Tree Planting Program During 2014, SSEA helped increase the number of trees in the Severn Sound area by administering the Tree Seedling Distribution Program and the SSEA’s Healthy Streams & Habitat Tree Planting Program. The objective of the Tree Seedling Distribution program is to promote local tree planting, improving environmental health and increasing tree cover in the Severn Sound area. During 2014, over 8,750 reasonably- priced, native tree and shrub seedlings were distributed to private landowners from Severn Sound municipalities. Funding for the Tree Distribution program comes from the Dufferin-Simcoe Stewardship Council and the participating landowners. In-kind support comes from participating municipalities. The Healthy Streams & Habitat Tree Planting Program was responsible for planting 5,550 tree seedlings at more than 10 sites in 2014. The goal of the program is to enhance forest cover and improve water quality in streams and rivers by planting buffers along waterways. Since 1992, well over 200,000 tree seedlings have been planted through our stream rehabilitation program. Planting is carried out by Scouts Canada and other community volunteers as well as the landowners. Community Stewardship Program Severn Sound Environmental Association is a partner in the Lake Simcoe Southeastern Georgian Bay Community Stewardship Program (CSP). The CSP is a three-year program that provides technical advice and financial assistance to property owners for a variety of water quality improvement projects, such as: septic system upgrades/replacements, shoreline erosion control and restoration, stream and fisheries 12 Page 203 of 292 12.d) Severn Sound Environmental Association and Severn Soun... improvements, livestock exclusions and nutrient containment, and other environmental initiatives. Rural residents, farmers, cottagers and shoreline owners in the Severn Sound area (including the Township of Tay) are eligible to participate in the program. Attending a workshop is a pre-requisite for accessing financial incentives for projects. To date, 3 workshops have been held in the area. The project coordinator for our area is Carrie MacIntyre. The project is funded by Environment Canada through the Lake Simcoe Southeastern Georgian Bay Cleanup Fund. SSEA is receiving support for our staff involvement as part of the project funding. The majority of the funding will be going to support landowner projects. Yellow Fish Road Severn Sound Environmental Association is coordinating the Yellow Fish Road program in the area during 2014. Participating groups are provided with painting supplies and instructions for conducting a storm drain marking event. These supplies have been provided by Trout Unlimited and SSEA supports the program with summer contract participation in facilitating the program with community groups. PUBLIC CONSULTATION SSEA staff participate in presentations and displays at various community events throughout Severn Sound. During 2014 so far, staff have attended meetings or events of the Huronia Woodland Owners Association, Sweetwater Harvest (Wye Marsh), SSEA Tree Distribution day, Bass Lake Ratepayers Association, Canada Day (Honey Harbour, Midland), Lake Simcoe Georgian Bay Wetland Collaborative Workshop, and Heritage Day . Staff have made presentations at all municipal Councils. A presentation was also made at the International Great Lakes Research Conference in Hamilton this May on water quality conditions in Severn Sound. 13 Page 204 of 292 12.d) Severn Sound Environmental Association and Severn Soun... REPORT CONCERNING SSEA DATA MANAGEMENT TECHNICIAN POSITION By Keith Sherman January 15, 2015 The position currently held by Melissa Carruthers is an SSEA contract position. She has been working in the position continuously since July 2011 with frequent renewal of her It is recommended that the position be migrated to permanent status to contract. start in 2015. The permanent position will also support SSEA Risk Management services which is a legal mandate of the SSEA. MOTION: That the Executive Director be authorized to work with the Town of Midland staff to migrate the contract position of Melissa Carruthers to permanent status. 14 Page 205 of 292 12.d) Severn Sound Environmental Association and Severn Soun... SSEA staff salary budget for 2015 January 15, 2015 The SSEA budget for 2015 includes a 1% salary increase for staff It is recommended that the SSEA Board approve a staff salary increase of 1% for 2015. Recommendation to SSEA Board: That the SSEA Board approves the staff salary motion increase of 1% retroactive to January 1, 2015 in accordance with the approved 2015 SSEA budget. 15 Page 206 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Severn Sound Environmental Association Proposed Revenues Budget 2015 as of January 15, 2015 Collected 20142015or InvoicedRemaining BudgetBudgetto Date Georgian Bay$34,864$36,152$36,152 Midland$53,101$54,917$54,917 Orillia$33,796$35,053$35,053 Oro-Medonte$46,226$47,842$47,842 Penetanguishene$40,472$41,923$41,923 Severn$39,785$41,215$41,215 Springwater$35,443$36,747$36,747 Tay$47,004$48,643$48,643 Tiny$77,218$79,732$79,732 Municipal sub-total(2)$407,909$422,224$422,224 Community/Private$4,000$4,000$4,000 Projects (3)$20,000$20,000$20,000 Cost Recoveries (4)$47,500$53,361$53,361 Recoveries (5)$25,000$25,000$25,000 Interest Income TOTAL REVENUES$504,409$524,585$0$524,585 Special Projects (6)$155,211$293,400 (1) Revenues related directly to the Environmental Association which do not include project funds (cash and in-kind) from partners. (2) Municipal share is based on 2007 assessment. (3) Projects administered by the Association (10%). (4) Work done by the SSEA Office for the Partners and/or others. (5) Prior year Surplus/(deficit) amount (6) Special Projects Salary & Benefits to SSEA Page 207 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Severn Sound Environmental Association Proposed Budget Expenditures 2015 as at January 15, 2015 20142015 Total2015 DeliverableBudgetBudgetTo DateBalance Administration Treasurer expense$30,000$30,000$30,000 Legal fees$2,500$2,273$2,273 Audit fees$6,500$3,000$3,000 Insurance$7,000$7,000$7,000 Meeting expense$1,000$1,250$1,250 Mileage$2,500$2,500$2,500 Conference expense$3,000$5,000$5,000 Membership Dues$1,000$1,000$1,000 Office Supplies$5,500$5,500$5,500 Printing$100$100$100 Copier costs$25$25$25 Postage and Shipping$900$900$900 Phones$2,000$2,000$2,000 Internet/IT$700$700$700 Supplies & Tools$4,875$5,500$5,500 Supplies Health and Safety$1,250$1,625$1,625 Space rental$15,000$15,340$15,340 SSEA Vehicle unleaded gas$2,000$2,000$2,000 Sampling contracts (sampling boat & analyses)$15,000$20,000$20,000 Sub total: $100,850$105,7130.00$105,713 Salaries & Benefits Undistributed Salaries & Benefits$21,341$21,341$21,341 Overall Coordination$75,000$75,000$75,000 Office administration$65,746$65,746$65,746 Database Maintenance$64,120$64,120$64,120 $16,836 Risk Management$16,836 Natural Heritage & plan review$27,771$27,771$27,771 Rural Programs$8,058$8,058$8,058 Monitoring & Surveillance$42,000$43,000$43,000 $47,000 Water Scientist$49,523$47,000 Sub total: $353,559$368,8720.00$368,872 Total (not incl. special projects):$474,5850.00$474,585 $454,409 FINANCIAL SUMMARY FOR 2015 BudgetBudgetActualRemaining Revenues $504,409$524,5850.00$524,585 Expenditures $454,409$474,5850.00$474,585 Balance to date$50,0000.00$50,000 $50,000 Special Projects (Salaries & benefits only) $155,2110.00$293,400 $293,400 Operational Salaries and Benefits $353,559$368,8720.00$368,872 Total Salaries & benefits:$662,2720.00$662,272 $508,770 Page 208 of 292 12.d) Severn Sound Environmental Association and Severn Soun... SEVERN SOUND SOURCE PROTECTION AUTHORITY MEETING NO. 01-15-SSSPA Thursday January 15, 2015 10:30 AM Town of Midland Council Chambers 575 Dominion Avenue Midland, ON Agenda 1. Welcome and call to order 2. Adoption of Agenda 3. Adoption of the Minutes th - April 17, 2014 Regular SSSPA Meeting - June 26, 2014 Special SSSPA Meeting 4. Report from the Source Protection Committee- Lynn Dolin, Chair 5. Report from LSRCA SWP Manager – Ben Longstaff 6. Technical Report- Keith Sherman-Verbal 7. Other Business 8. Next Regular SSSPA Meeting TBA 9. Adjournment Page 209 of 292 12.d) Severn Sound Environmental Association and Severn Soun... South Georgian Bay Lake Simcoe Source Protection Region SEVERN SOUND SOURCE PROTECTION AUTHORITY MEETING NO. 01-14 SSSPA April 17, 2014 10:30 AM Town of Midland Council Chambers 575 Dominion Ave Midland, ON Approved Minutes Present Deputy Mayor Pat Marion Town of Penetanguishene Councillor Kelly Meyer Township of Oro-Medonte Mayor Ray Millar Township of Tiny Councillor Ron Stevens SSEA Chair/Township of Severn Councillor Paul Wiancko Township of Georgian Bay Keith Sherman SSEA ED Gail Marchildon SSEA Office Manager Lynn Dollin Chair, South Georgian Bay Lake Simcoe Source Protection Region (SGBLSSPR) Guest John Boucher Member, SPC Herb Proudly Member, SPC Katie Howson LRSCA Regrets Councillor Andrew Hill City of Orillia Deputy Mayor Stephan Kramp Town of Midland Councillor Perry Ritchie Township of Springwater 1.WELCOME Chair Ron Stevens opened the meeting welcoming all guests. 2. AGENDA: Moved by: Kelly Meyer Seconded by: Pat Marion Motion: Page 210 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Page 2 That the content of the agenda for the April 17, 2014 meeting of the Severn Sound Source Protection Authority (SSSPA) be accepted as distributed. Carried. 3.Minutes of January 23, 2014: Moved by: Ray Millar Seconded by: Pat Marion Motion: That the minutes for the SSSPA No. 01-14 held on January 23, 2014 be received and approved. Carried. 4.Report from SPC Committee presented by Lynn Dolin, Chair Moved by: Paul Wiancko Seconded by: Kelly Meyer Recommended: That the report from Lynn Dolin be received for information Carried. Report attached. 5. Report from LSRCA Subwatershed Protection Planner – Katie Howson Moved by: Ray Millar Seconded by: Kelly Meyer Motion: That the report from Katie Howson be received for information. Carried. Report attached. 6. Technical Report- Keith Sherman-Verbal Keith Sherman gave a verbal update on; • Ministry of the Environment (MOE) has funded the 2014-15 Capacity Agreements • Source Water Tier 3 meeting update held April 4th with Midland, Penetanguishene and Tiny Township representatives • No new updates regarding potential Stewardship funds from MOE 7. Next Meeting th June 26, 2014 Special SSSPA meeting to approve the SPP and AR for resubmission to the Province. Town of Midland Council Chambers 1PM. 8. Adjournment MOTION : To adjourn the meeting at 11:15 AM Moved by: Kelly Meyer Seconded by: Ray Millar Carried. 2 Page 211 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Page 3 ________________________________________________ Keith Sherman, Executive Director/ SSEA Chair Ron Stevens 3 Page 212 of 292 12.d) Severn Sound Environmental Association and Severn Soun... SEVERN SOUND SOURCE PROTECTION AUTHORITY SPECIAL MEETING NO. 03-14-SSSPA Thursday, June 26, 2014 1:00 PM Town of Midland Council Chambers 575 Dominion Avenue Midland, ON Approved Minutes Present Councillor Andrew Hill City of Orillia Deputy Mayor Pat Marion Town of Penetanguishene Councillor Kelly Meyer Township of Oro-Medonte Mayor Ray Millar Township of Tiny Councillor Perry Ritchie Township of Springwater Councillor Ron Stevens SSEA Chair/Township of Severn Councillor Paul Wiancko Township of Georgian Bay Keith Sherman SSEA ED Gail Marchildon SSEA Office Manager Lynn Dollin Chair, South Georgian Bay Lake Simcoe Source Protection Region (SGBLSSPR) Guest David Ritchie Township of Tay John Boucher Member, SPC Herb Proudly Member, SPC Katie Howson LRSCA Regrets Deputy Mayor Stephan Kramp Town of Midland 1. Welcome Chair Ron Stevens opened the meeting welcoming all guests. 2. Approval of Agenda Moved by: Pat Marion Seconded by: Ray Millar Motion: That the content of the agenda for the June 26, 2014 special meeting of the Severn Sound Source Protection Authority (SSSPA) be accepted as distributed. Carried. Page 213 of 292 12.d) Severn Sound Environmental Association and Severn Soun... 3. Presentation from the Source Protection Committee- Chair, Lynn Dolin Moved by: Ray Millar Seconded by: Perry Ritchie Recommended: That the report from Lynn Dolin be received for information Carried. Report attached. Report from Katie Howson – LSRCA SWP Moved by: Ray Millar Seconded by: Pat Marion Recommended: That the report from Katie Howson be received for information Carried. Report attached. 4. Staff Report Moved by: Andrew Hill Seconded by: Paul Wiancko Recommended: That the Severn Sound Source Protection Authority Members endorse the Revised Proposed Source Protection Plan and Explanatory Document and the 2014 Updated Assessment Reports. Severn Sound Protection Authority Members also recommend that our endorsement e communicated to Debbie Bath, Chair of the Lake Simcoe and Couchiching/Black River Source Protection Authority, as part of the package for submission to the Minister of the Environment. A recorded vote was requested. AYE NAY Councillor Andrew Hill X Councillor Kelly Meyer X Deputy Mayor Pat Marion X Mayor Ray Millar X Councillor Perry Ritchie X Councillor Ron Stevens X Councillor Paul Wiancko X Carried Unanimously. 5. Next Meeting SSSPA Meeting TBA 6. Adjournment MOTION : To adjourn the meeting. Moved by: Kelly Meyer Seconded by: Ray Millar Carried. Page 214 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Keith Sherman, Executive Director/ SSEA Chair Ron Stevens Page 215 of 292 12.d) Severn Sound Environmental Association and Severn Soun... To: Ron Stevens, Chair, Severn Sound Source Protection Authority From: Lynn Dollin, Chair, South Georgian Bay Lake Simcoe Source Protection Committee CC: Ben Longstaff, General Manager, Integrated Watershed Management Date: January 15, 2015 Re: Source Protection Committee Update Chair Stevens and Members, I am sending you this memo in order to update you and the members of the Severn Sound Source Protection Authority (SPA) on the activities of the South Georgian Bay Lake Simcoe (SGBLS) Source Protection Committee. With your endorsement, the Source Protection Committee submitted the Source Protection Plan and Assessment Reports to the Ministry of the Environment and Climate Change (MOECC) for review on the rd 3 of July, 2014. Since the time of submission, two informal comments and seven comments were received on the Source Protection Plan and Assessment Report, respectively. The comments were minor in nature and did not require any critical changes to be made to the policies or technical work. The comments received were reviewed and approved by the Source Protection Committee, and the documents were resubmitted to the Minister in December. Over the past few months, a number of source protection regions have had their plans approved, bringing rd the total number of approved plans to 11. Since submission on July 3, 2014, the SGBLS Source Protection Plan has also steadily been moving through the stages of the MOECC’s approval process. The plan is now at the final stage of the approvals process and is anticipated to be approved early this year. MOECC staff have advised that we work towards preparing ourselves for a mid 2015 plan effective date. Preparing for Implementation With the impending approval of the Source Protection Plan, efforts to prepare municipalities for implementation have continued. Three municipal workshops were hosted through the months of September and October 2014 across the source protection region. One of the workshops was specifically targeted at municipalities in the Severn Sound watershed. The intent of the workshops was to advise key planning and building department staff of their implementation responsibilities under the Clean Water Act, and SGBLS source protection plan. Through a series of presentations and hands-on activities, municipal staff were provided with the tools and knowledge needed fulfill their responsibilities under source water protection requirements. During the workshops, municipalities were also encouraged to initiate collaborations with one other to ensure their eligibility to receive collaboration funding available under the MOECC’s Source Protection Implementation Funding program. Municipalities also recognized that by working together they would be Page 216 of 292 Page 1 of 2 12.d) Severn Sound Environmental Association and Severn Soun... able to reduce their individual workload, while advancing their readiness to implement the Source Protection Plan. All of the content and relevant links to Implementation are available on our website at www.ourwatershed.ca. This includes links to presentations from our workshops and other resources. In addition to the workshops, we are continuing to work with your staff to help prepare for implementation, including closely tracking the various stages your municipality is in with regards to readiness for implementation and providing support when needed. Collaboration Funding In November 2013 the Ministry of the Environment and Climate Change announced their commitment to funding eligible municipalities to help prepare for source protection implementation. The funding was to be provided in three installments over the next 3 years. In 2014, the first installment was received by eligible municipalities that chose to accept the funding. As an incentive to encourage collaboration, additional funding of up to $15,000 was made available to municipalities that elected to collaborate with other eligible implementing authorities. In order to receive the funding, municipalities were required to complete and submit a collaboration statement that detailed the activities they would be cooperating on by December th , 2014. 12 Municipalities in the Severn Sound watershed have joined together to form a collaboration working group and have submitted collaboration statements to the MOECC. Two additional collaboration working groups were also formed by municipalities in Dufferin County, and the Simcoe County municipalities located in the Nottawasaga Valley and Lake Simcoe watersheds. All three collaboration groups are currently working to develop a number of tools and processes that will advance implementation readiness in their respective municipalities. Council Workshops In an effort to provide new and returning council members an opportunity to orientate themselves on the SGBLS source protection program, source protection staff and committee members will be hosting two Open Houses in early March 2015. Staff and committee members will provide an overview of the program to date, discuss future direction, and be available to answer questions you may have. Information regarding the timing and location of Open Houses will be provided to you shortly. Looking Ahead The next few months will be a busy time as we prepare for the approval and release of the Source Protection Plan and assist municipalities with their final preparations in the months leading up to the source protection plan effective date. Thank you for your time. Lynn Dollin Page 217 of 292 Page 2 of 2 12.d) Severn Sound Environmental Association and Severn Soun... LakeSimcoeRegionConservationAuthority The South Georgian GeneralManager,WatershedManagement 1 Source Protection BayLakeSimcoeSimcoe PresentedBy:BenLongstaff ProgramProgram Lake Bay Page 218 of 292 12.d) Severn Sound Environmental Association and Severn Soun... from one of two sources: wells and public drinking or usedtosupplyprivateprivate •Source water comes underground aquifers streams, lakes, rivers from untreatedwaterfrom protection of water or : e r water Source Water water systems. o thth Source Water surface water supply sources from on on : groundwater ti titi na untreated overuse. Pttiti i to am ec t used t ro con P •• What is Source Water? Page 219 of 292 12.d) Severn Sound Environmental Association and Severn Soun... in Ontario’s •Source Water Protection is water strategy to protect gpg al drinkin step st p munici Ontario’s Multi-Barrier Approach to 1 the ProtectingDrinkingWaterWater Drinking 5 2 44 Protecting 1 66 3 Page 220 of 292 12.d) Severn Sound Environmental Association and Severn Soun... 4 Evolution of the SGBLS Source Protection Program Page 221 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Vulnerable area mapping Threats assessment Preparation of Assessment ReportReport Page 222 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Source Protection Vulnerable Areas 6 Wellhead Protection AreasIntake Protection Zones yy The Two Ke Page 223 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Page 224 of 292 12.d) Severn Sound Environmental Association and Severn Soun... 8 Threats SignificantDrinkingWaterThreats Water Drinking Significant Page 225 of 292 12.d) Severn Sound Environmental Association and Severn Soun... significant Sample Vulnerable Area Activity a threat NOTNOTNOTNOT a significant ISIS Activity threat Page 226 of 292 12.d) Severn Sound Environmental Association and Severn Soun... 10 TheSGBLSSourceProtectionPlan Plan Protection DevelopedbytheSGBLSSourceSource e or Protection Committee (SPC) eliminate existing and future Source pg g olicies to mana SGBLS •Based on the science of s drinking water threats AtRtt epor the SGBLS R by t ssessmen p Developed •Contains The A • Page 227 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Responsibilities MunicipalMunicipal The Source Protection Toolbox Page 228 of 292 12.d) Severn Sound Environmental Association and Severn Soun... 12 Responsibilities MnicipalResponsibilities nicipal u M Page 229 of 292 12.d) Severn Sound Environmental Association and Severn Soun... Timing for Conformity of Policies Page 230 of 292 12.d) Severn Sound Environmental Association and Severn Soun... 14 14 Status of the Source Protection Plan Page 231 of 292 12.d) Severn Sound Environmental Association and Severn Soun... 15 •Certain policies in the SPP will need to be implemented on the priority for municipalities; number of key tasks will need to be Preparationforimplementationofthesepoliciesshouldbeaa be should policies these of implementation date the plan is made effective ghts FinalThoghts for u Preparation Tho completed Final •• Page 232 of 292 12.e) Minutes of Midland Public Library meeting held on Dece... Page 233 of 292 12.e) Minutes of Midland Public Library meeting held on Dece... Page 234 of 292 12.e) Minutes of Midland Public Library meeting held on Dece... Page 235 of 292 12.e) Minutes of Midland Public Library meeting held on Dece... Page 236 of 292 13.a) Correspondence dated December 12, 2014 from Paul Marsh... /ƌźƒğƷĻ /ŷğƓŭĻ /ƚƒƒźƷƷĻĻ A joint WEAO and OWWA committee December 12, 2014 To the Mayor and Council; You are cordially invited to the annual Climate Change Adaptation Seminar on February 11, 2015 in Vaughan, Ontario, jointly hosted by the Ontario Water Works Association and the Water Environment Association of Ontario. Climate change and extreme weather are having a major impact on Ontario municipalities. Flooding in cities like Toronto, Thunder Bay, Stratford, Orangeville and Burlington to name a few are costing municipal governments, businesses and residents millions of dollars every year, and the issue is not going away extreme weather is the new norm. We often assume that adapting to climate change is too expensive, yet there are a number of simple, cost-effective solutions that we can implement now to build climate-resilient communities. Because municipalities are very much on the front lines of dealing with climate enhance their extreme-weather prepar councillors and mayors: buy one registration, and get a second for free! Please see the attached flyer for more information and to register, and pass it along to any colleagues you think may be interested. We hope to see you on February 11! Sincerely, Paul C. Marsh, P.Eng. Climate Change Committee Chair OWWA/WEAO Climate Change Committee climatechange@owwa.net weao@weao.org waterinfo@owwa.ca www.weao.org Page 237 of 292 owwa.ca owwa.com 13.a) Correspondence dated December 12, 2014 from Paul Marsh... February 11, 2015 C C A C C A LIMATEHANGEDAPTATION LIMATEHANGEDAPTATION Living with Water by Design - Henk Ovink Hurricane Sandy was a devastating disaster that made the world turn its eye frame a new way of Rebuild by Design aims to reconnect, starting with putting water doing things. back into the hearts and minds of people around the world. Water connects economy and ecology, and is crucial for our well-being, existence, and safety. Living with water is different than just thinking about protection. It is not just about the danger, with water as the perceived enemy. It is about embracing the complexity of our water system, at all scales, in our showers, tubs, and restaurants; in our businesses and industry; in our cities, landscapes, and regions. Hurricane Sandy and what it will look like as a future resilient city. - Climate change and extreme weather events are the new reality. Is adapting to climate change prohibitively expensive? There are simple, cost- effective actions we can take in the short term to Understanding the challenges climate change may present to municipal managers and how Florida build climate resilient communities. Hear how governments, private companies, NGOs and municipalities are preparing for climate change. citizens can work together to implement practical solutions to adapt to climate change. Addressing the legal drivers to adapt systems to account for climate change impacts, including potential liability implications of failing to account storm of July 8, 2013 in Toronto as a case study, for climate related risk in design and operation of municipal systems. this presentation explores the financial, environmental, and personal effects of extreme wet weather conditions. More info at http://www.owwa.ca/event/2015climate-change-seminar/ Page 238 of 292 13.a) Correspondence dated December 12, 2014 from Paul Marsh... - Presented by the Joint OWWA/WEAO Climate Change Committee - - -- -- - Page 239 of 292 13.b) Correspondence received January 13, 2015 from Warden G... Page 240 of 292 13.b) Correspondence received January 13, 2015 from Warden G... WARDEN’S “FUNDSPIEL” IN SUPPORT OF THE GEORGIAN VILLAGE FUNDRAISING CAMPAIGN February 12, 2015 Registration begins at 8 a.m. Penetanguishene Curling Club 8 Owen Street, Penetanguishene, Ontario REGISTRATION FORM Individual registration: $125 Team registration: $400 Spectator: $50 (meals included) Contact name: Business name: Mailing address: City:Postal code: Phone:Fax: Email: Name of Cardholder as shown on card: Visa/MC: Expiry: Cheque enclosed: Please make cheques payable to the County of Simcoe Preferred morning draw time: 9 a.m. 11 a.m. Our team name: Member names: Please advise of any special dietary requirements: For more information, contact: Georgian Village Margaret Thibideau, It takes a Community Executive Assistant to the Warden to build a Village 705-726-9300 ext. 1257 margaret.thibideau@simcoe.ca * Participants may be eligible to receive a tax receipt for a portion of the registration fee. Page 241 of 292 13.b) Correspondence received January 13, 2015 from Warden G... WARDEN’S “FUNDSPIEL” IN SUPPORT OF THE GEORGIAN VILLAGE FUNDRAISING CAMPAIGN February 12, 2015 Registration begins at 8 a.m. Penetanguishene Curling Club 8 Owen Street, Penetanguishene, Ontario EVENT INFORMATION Rules 1. Play two 6-end games. 2. 10 points for a win, 1 point for each end scored, 0.5 points for blank end and 0.25 points for each rock scored (maximum 3 points). 3. If the game is tied after 6 ends, Skips will throw one rock to the button for win points only (teams may sweep their own rock but not the opponents). 4. Highest overall scoring team will be named the Warden's "Fundspiel" Champion. Schedule 1. Registration begins at 8 a.m.5. Complimentary lunch - 11:30 a.m. - 1:30 p.m. rd 2. Continental Breakfast - 8:30 - 10:30 a.m.6. 3 draw - 1 p.m. stth 3. 1 draw - 9 a.m.7. 4 draw - 3 p.m. nd 4. 2 draw - 11 a.m.8. Awards and Canapés - 5 p.m. Please return this form with your entry fee, payable to the County of Simcoe c/o Margaret Thibideau, County of Simcoe, 1110 Highway 26, Midhurst, ON L0L 1X0 weekdays between 8: 30 a.m. and 4:30 p.m. or by fax to 705-725-1285 Georgian Village It takes a Community to build a Village Page 242 of 292 13.b) Correspondence received January 13, 2015 from Warden G... WARDEN’S “FUNDSPIEL” Georgian Village IN SUPPORT OF THE GEORGIAN VILLAGE It takes a Community FUNDRAISING CAMPAIGN February 12, 2015 to build a Village Registration begins at 8 a.m. Penetanguishene Curling Club 8 Owen Street, Penetanguishene, Ontario SPONSORSHIP FORM The Georgian Village Fundraising Campaign is currently soliciting sponsors for the Warden’s "Fundspiel". TITLE SPONSOR $5,000CANAPÉS SPONSOR $2,500 Corporate logo on signage inside Curling Club, Naming presentation of event, logo on all print on website, table signage and digital signage . during event listed for remaining opportunities. GOLD SPONSOR $3,500 SHEET SPONSOR $500 Corporate logo on signage inside the rink, on Club, on website, and on printed material printed material and digital signage day of event. and digital signage day of event. SILVER SPONSOR $2,000 BUTTON SPONSOR $100 Corporate logo on signage inside Curling Club, Corporate logo on signage inside the rink, on website, and on printed material and digital and on digital signage during event. signage day of event. BRONZE SPONSOR $1,000 SILENT AUCTION DONATIONS Corporate logo on signage inside Curling Club, Company name on description for product on printed material and digital signage day of donation for Silent Auction. event. Georgian Village LUNCH SPONSOR $2,500 It takes a Community Corporate logo on signage inside Curling Club, to build a Village on website, table signage and digital signage . during event For more information, contact: Margaret Thibideau, Executive Assistant to the Warden 705-726-9300 ext. 1257 margaret.thibideau@simcoe.ca * Participants may be eligible to receive a tax receipt for a portion of the registration fee. Page 243 of 292 13.b) Correspondence received January 13, 2015 from Warden G... WARDEN’S “FUNDSPIEL” IN SUPPORT OF THE GEORGIAN VILLAGE FUNDRAISING CAMPAIGN February 12, 2015 Registration begins at 8 a.m. Penetanguishene Curling Club 8 Owen Street, Penetanguishene, Ontario SPONSORSHIP FORM Contact name: Business name: Mailing address: City:Postal code: Phone:Fax: Email: Credit Card #:Visa/MC Expiry: Cheque enclosed: Please check sponsorship level: Title Sponsor - $5,000 Canapés Sponsor - $2,500 X X Gold Event Sponsor - $3,500 Sheet Sponsor - $500 X X Silver Event Sponsor - $2,000 Button Sponsor - $100 X Bronze Event Sponsor - $1,000Silent Auction Donations X Lunch Sponsor - $2,500Item Description: Total donation: Please return this form with your entry fee, payable to the County of Simcoe c/o Margaret Thibideau, County of Simcoe, 1110 Highway 26, Midhurst, ON L0L 1X0 weekdays between 8: 30 a.m. and 4:30 p.m. or by fax to 705-725-1285 For more information, contact: Georgian Village It takes a Community Margaret Thibideau, Executive Assistant to the Warden to build a Village 705-726-9300 ext. 1257 margaret.thibideau@simcoe.ca * Participants may be eligible to receive a tax receipt for a portion of the registration fee. Page 244 of 292 13.b) Correspondence received January 13, 2015 from Warden G... WARDEN’S “FUNDSPIEL” IN SUPPORT OF THE GEORGIAN VILLAGE FUNDRAISING CAMPAIGN February 12, 2015 Registration begins at 8 a.m. Penetanguishene Curling Club 8 Owen Street, Penetanguishene, Ontario INDIVIDUAL PLEDGE FORM Contact name: Work phone:Home phone: Mailing address: City:Province:Postal Code: Email: Street Address Postal Pledge Full Name& CityCodeAmountCollectedReceipt? CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC Please make cheques payable to the County of Simcoe. *The individual that raises the most money will receive a prize. Georgian Village **Municipal challenge participants are not eligible to win the It takes a Community individual prize. to build a Village ***Donors may be eligible to receive a tax receipt for donation of $20 or higher. Page 245 of 292 13.b) Correspondence received January 13, 2015 from Warden G... PLEDGE FORM Street Address Postal Pledge Full Name& CityCodeAmountCollectedReceipt? CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC This is pledge sheet #_______ of _______ Total Pledges $ _______ Total Collected $ _______ Page 246 of 292 13.b) Correspondence received January 13, 2015 from Warden G... WARDEN’S "FUNDSPIEL" MUNICIPAL CHALLENGE IN SUPPORT OF THE GEORGIAN VILLAGE WARDEN’S FUNDRAISING CAMPAIGN BONSPIEL IN SUPPORT OF THE February 12, 2015 GEORGIAN VILLAGE FUNDRAISING Registration at 8 a.m. CAMPAIGN Penetanguishene Curling Club 8 Owen Street, Penetanguishene, Ontario MUNICIPAL CHALLENGE PLEDGE FORM Team name: Contact name: Work phone:Home phone: Mailing address: City:Province:Postal Code: Email: Street Address Postal Pledge Full Name& CityCodeAmountCollectedReceipt? CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC Please make cheques payable to the County of Simcoe. Georgian Village ***Donors may be eligible to receive a tax receipt for It takes a Community donation of $20 or higher. to build a Village Page 247 of 292 13.b) Correspondence received January 13, 2015 from Warden G... MUNICIPAL CHALLENGE PLEDGE FORM Street Address Postal Pledge Full Name& CityCodeAmountCollectedReceipt? CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC CashVisa ChequeMC This is pledge sheet #_______ of _______ Total Pledges $ _______ Total Collected $ _______ Page 248 of 292 13.c) Correspondence dated January 7, 2015 from The Friends ... Page 249 of 292 13.d) Correspondence dated January 12, 2015 from Julia DeDec... Page 250 of 292 13.d) Correspondence dated January 12, 2015 from Julia DeDec... o o Page 251 of 292 13.d) Correspondence dated January 12, 2015 from Julia DeDec... Page 252 of 292 13.d) Correspondence dated January 12, 2015 from Julia DeDec... Page 253 of 292 13.e) Correspondence dated January 12, 2015 from Marius Stai... Page 254 of 292 13.e) Correspondence dated January 12, 2015 from Marius Stai... Page 255 of 292 13.e) Correspondence dated January 12, 2015 from Marius Stai... Page 256 of 292 13.e) Correspondence dated January 12, 2015 from Marius Stai... Page 257 of 292 13.e) Correspondence dated January 12, 2015 from Marius Stai... Page 258 of 292 13.e) Correspondence dated January 12, 2015 from Marius Stai... Page 259 of 292 13.e) Correspondence dated January 12, 2015 from Marius Stai... Page 260 of 292 13.f) Correspondence dated January 14, 2015 from Brenda Clar... Page 261 of 292 13.f) Correspondence dated January 14, 2015 from Brenda Clar... Page 262 of 292 15.a) By-Law No. 2015-015: A By-law to Permanently Close and... Page 263 of 292 15.a) By-Law No. 2015-015: A By-law to Permanently Close and... Page 264 of 292 15.a) By-Law No. 2015-015: A By-law to Permanently Close and... Page 265 of 292 15.a) By-Law No. 2015-015: A By-law to Permanently Close and... Page 266 of 292 15.b) By-Law No. 2015-017: A By-law to provide for an interi... Page 267 of 292 15.b) By-Law No. 2015-017: A By-law to provide for an interi... Page 268 of 292 15.c) By-Law No. 2015-019: A By-law to Appoint Representativ... Municipal Act, 2001 Business Corporations Act Business Corporations Act Municipal Act, 2001 Page 269 of 292 15.d) By-Law No. 2015-020: A By-law to Appoint a Representat... Municipal Act, 2001, S.O. 2001, c.25 Page 270 of 292 15.e) By-Law No. 2015-021: A By-law to Appoint a Representat... Municipal Act, 2001, S.O. 2001, c.25 Page 271 of 292 15.f) By-Law No. 2015-022: A By-law to Appoint Representativ... Municipal Act, 2001, S.O. 2001, c.25 Page 272 of 292 15.g) By-Law No. 2015-023: A By-law to Appoint a Representat... Municipal Act, 2001, S.O. 2001, c.25 Page 273 of 292 15.h) By-Law No. 2015-024: A By-law to Authorize the Executi... Municipal Act, 2001, S.O. 2001 Page 274 of 292 15.h) By-Law No. 2015-024: A By-law to Authorize the Executi... “County” “other funding sources” “Township” Page 275 of 292 15.h) By-Law No. 2015-024: A By-law to Authorize the Executi... Page 276 of 292 15.i) By-Law No. 2015-025: A By-law to Appoint Building Insp... Building Code Act, 1992, Page 277 of 292 15.i) By-Law No. 2015-025: A By-law to Appoint Building Insp... Page 278 of 292 15.j) By-Law No. 2015-026: A By-law to Appoint Municipal Wee... Weed Control Act, R.S.O. 1990, c. W.5 Page 279 of 292 15.k) By-Law No. 2015-027: A By-law to Amend By-law 2014-049... Page 280 of 292 15.l) By-Law No. 2015-028: A By-law to Amend By-Law No. 2012... Building Code Act, 1992, S.O. 1992, c.23 Building Code Act, 1992, S.O. 1992, c.23 Municipal Act, 2001, S.O. 2001, c.25 Page 281 of 292 15.m) By-Law No. 2015-029: A By-law to Authorize the Issuanc... Planning Act, R.S.O. 1990, Chapter P.13, as amended Page 282 of 292 15.m) By-Law No. 2015-029: A By-law to Authorize the Issuanc... Page 283 of 292 15.m) By-Law No. 2015-029: A By-law to Authorize the Issuanc... Page 284 of 292 15.m) By-Law No. 2015-029: A By-law to Authorize the Issuanc... Page 285 of 292 15.m) By-Law No. 2015-029: A By-law to Authorize the Issuanc... Page 286 of 292 15.n) By-Law No. 2015-030: A By-law to Authorize the Issuanc... Planning Act, R.S.O. 1990, Chapter P.13, as amended Page 287 of 292 15.n) By-Law No. 2015-030: A By-law to Authorize the Issuanc... Page 288 of 292 15.n) By-Law No. 2015-030: A By-law to Authorize the Issuanc... Page 289 of 292 15.n) By-Law No. 2015-030: A By-law to Authorize the Issuanc... Page 290 of 292 15.n) By-Law No. 2015-030: A By-law to Authorize the Issuanc... Page 291 of 292 18.a) By-Law No. 2015-016: Being a By-Law to Confirm the Pro... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 292 of 292