Loading...
01 28 2015 Council Meeting MinutesTownship of Proud Heritage, Exciting Future Wednesday, January 28, 2015 The Township of Oro - Medonte Council Meeting Minutes Council Chambers 2014 -2018 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Barbara Coutanche Councillor Scott Macpherson Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Time: 2:35 p.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director, Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director, Corporate Services /Clerk; Jerry Ball, Director, Transportation & Environmental Services; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Recreation and Community Services; Hugh Murray, Fire Chief; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Janette Teeter, Supervisor, Clerk's Services /Deputy Clerk; Darcy Brooke- Bisschop, Coordinator, Economic Development/Communications; Michelle Jakobi, Operations Technologist. Also Klaus Kuch, Wendy Parkinson, Ann Truyens, Ann Honeywood, Lynn Present: Beagan, Bruce Wiggins, Ann Budge, Jack & Ruth Fountain, Wanda Myles Wander, Edna Caldwell, Linda Murray, Ruth Plowright, Tom Stoate, Jack & Luba Lowe 1. Call to Order- Private Prayer /Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C150128 -1 Moved by Hall, Seconded by Macpherson Be it resolved that the agenda for the Council meeting of Wednesday, January 28, 2015 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: Mayor H.S. Hughes declared a pecuniary interest on Item 4d) Doug Irwin, Director, Corporate Services /Clerk re: Solicitor - client privilege (MFIPPA Request) as his grandson, who is living with his wife and him, has employment with former owner of Burl's Creek. Mayor H.S. Hughes left the Chambers and did not participate in the discussion or vote on this item. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C150128 -2 Moved by Jermey, Seconded by Crawford Be it resolved that we do now go in Closed Session at 5:36 p.m. to discuss • litigation affecting the municipality (Plan 993, Lots 76 & 77 (Orillia)). • solicitor - client privilege (MFIPPA Request); and • acquisition /disposition of land (Block D, Plan 1488 & Part of Simcoe Crescent, Plan 626). Carried. Page 2 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. b) Motion to Rise and Report. Motion No. C150128 -3 Moved by Macpherson, Seconded by Hall Be it resolved that we do now Rise at 6:05 p.m. and Report on the Closed Session Items 4 c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Plan 993, Lots 76 & 77 (Orillia)); e) Doug Irwin, Director, Corporate Services /Clerk re: Acquisition /disposition of land (Block D, Plan 1488 & Part of Simcoe Crescent, Plan 626) and that Closed Session Item 4d) Doug Irwin, Director, Corporate Services /Clerk re: Solicitor - client privilege (MFIPPA Request) be brought forward to Item 17 Closed Session Items (Unfinished Items). Carried. c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Plan 993, Lots 76 & 77 (Orillia)). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk; Jerry Ball, Director, Transportation & Environmental Services; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Janette Teeter, Supervisor, Clerk's Services /Deputy Clerk. Motion No. C150128 -4 Moved by Crawford, Seconded by Jermey Be it resolved that the confidential correspondence dated December 9, 2014 and confidential verbal information presented by Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Plan 993, Lots 76 & 77 (Orillia)) be received. Carried. Page 3 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. d) Doug Irwin, Director, Corporate Services /Clerk re: Solicitor - client privilege (MFIPPA Request). Mayor H.S. Hughes declared a pecuniary interest on Item 4d) Doug Irwin, Director, Corporate Services /Clerk re: Solicitor - client privilege (MFIPPA Request) as his grandson, who is living with his wife and him, has employment with former owner of Burl's Creek. Mayor H.S. Hughes left the Chambers and did not participate in the discussion or vote on this item. Deputy Mayor Hough assumed the Chair. The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives; Janette Teeter, Supervisor, Clerk's Services /Deputy Clerk. Motion No. C150128 -5 Moved by Jermey, Seconded by Crawford Be it resolved that the confidential correspondence dated January 27, 2015 and presented by Robin Dunn, CAO and Doug Irwin, Director, Corporate Services /Clerk re: Solicitor - client privilege (MFIPPA Request) be received; and that the CAO and Director, Corporate Services /Clerk be authorized to proceed as outlined. Carried. e) Doug Irwin, Director, Corporate Services /Clerk re: Acquisition /disposition of land (Block D, Plan 1488 & Part of Simcoe Crescent, Plan 626). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk; Jerry Ball, Director, Transportation & Environmental Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Janette Teeter, Supervisor, Clerk's Services /Deputy Clerk. Motion No. C150128 -6 Moved by Hall, Seconded by Macpherson Be it resolved that the confidential correspondence presented by Doug Irwin, Director, Corporate Services /Clerk re: Acquisition /disposition of land (Block D, Plan 1488 & Part of Simcoe Crescent, Plan 626) be received. Carried. Page 4 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, January 14, 2015. Motion No. C150128 -7 Moved by Crawford, Seconded by Jermey Be it resolved that the draft minutes of the Council meeting held on Wednesday, January 14, 2015 be received and adopted as printed and circulated. Carried. b) Minutes of Special Council meeting held on Thursday, January 15, 2015. Motion No. C150128 -8 Moved by Macpherson, Seconded by Hall Be it resolved that the draft minutes of Special Council meeting held on Thursday, January 15, 2015 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. Council recessed at 6:35 p.m. and reconvened at 7:05 p.m. 8. Deputations: a) 7:00 p.m. Linda Murray re: Reinstatement of Access to the Orillia Public Library by Oro - Medonte Taxpayers. Motion No. C150128 -9 Moved by Jermey, Seconded by Crawford Be it resolved that the PowerPoint presentation presented by Linda Murray re: Reinstatement of Access to the Orillia Public Library by Oro - Medonte Taxpayers be received and referred to the 2015 budget deliberations. Carried. Page 5 of 23 Motion No. C150128 -10 Council Meeting Minutes - Wednesday, January 28, 2015. amended at February 11, 2015 Council meeting by Motion No. C150211-6. b) 7:10 p.m. Ruth Plowright, Libertevision and Tom Stoate, Hitch House, Request for Exemption to Sections 2.12 and 3.12.5 of By -Law No. 2010 -075, "Being a By -Law to Regulate Signs and other Advertising Devices ". Motion No. C150128 -10 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the correspondence dated January 19, 2015 and presented by Ruth Plowright, Libertevision and Tom Stoate, Hitch House, Request for Exemption to Sections 2.12 and 3.12.5 of By -Law No. 2010 -075, "Being a By -Law to Regulate Signs and other Advertising Devices" be received. 2. That an exemption to Sections 2.12 and 3.12.5 of By -Law No. 2010 -075, "Being a By -Law to Regulate Signs and other Advertising Devices" be granted as outlined in the January 19, 2015 correspondence on the provisions that the applicant obtains approval from the Ministry of Transportation (MTO) for the proposed LED sign which must adhere to MTO Corridor Policy with respect to Maximum Minimum Dwell Time and Maximum Transition Time and that any use of the proposed LED sign shall not �- involve third party advertising. 3. And that the applicant and the Chief Municipal Law Enforcement Officer be advised of Council's decision under the Director, Corporate Services /Clerk's signature. Carried. c) 7:20 p.m. Jack and Luba Lowe, re: correspondence dated January 20, 2015, Notice of Proposed Sale of Land By -Law for the Closure and Sale: Block D, Registered Plan 1488 and Part of Simcoe Crescent [To provide comment pursuant to Notice with respect to Item 15a)]. Correspondence was submitted to members of Council. Motion No. C150128-11 Moved by Crawford, Seconded by Jermey Be it resolved that the correspondence dated January 20, 2015 and presented by Jack and Luba Lowe, re: Notice of Proposed Sale of Land By -Law for the Closure and Sale: Block D, Registered Plan 1488 and Part of Simcoe Crescent be received and that the objection to the proposed sale of land be noted in the applicable draft By -Law No. 2015- 015. Carried. Page 6 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. 9. Identification From the Public of an Agenda Item of Interest: 10. Reports of Municipal Officers: a) 2:30 p.m. Robin Dunn, CAO and Senior Management Team re: 2015 Capital Budget Presentations. Motion No. C150128 -12 Moved by Coutanche, Seconded by Macpherson Be it resolved that the 2015 Capital Budget Presentations presented by Robin Dunn, CAO and Senior Management Team be received and that the 2015 Capital Budget Project Recap be brought forward for Council's consideration after Item 10b) re: 2015 Transportation & Environmental Services Construction & Paving Program. Carried. Correspondence was distributed to members of Council. Council consented to permit Ann Honeywood to provide comment. Motion No. C150128 -13 Moved by Jermey, Seconded by Crawford Be it resolved that the correspondence dated January 28, 2015 and presented by Robin Dunn, CAO re: 2015 Capital Budget Project Recap be received; and that the 2015 Budget Adjustments to January 15, 2015 be received. Carried. Page 7 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. b) Jerry Ball, Director, Transportation and Environmental Services re: 2015 Transportation and Environmental Services Construction and Paving Program. A 2015 Capital Projects map was used to identify the projects. Motion No. C150128 -14 (Amendment) Moved by Hough, Seconded by Hall Be it resolved that the motion with respect to Jerry Ball, Director, Transportation & Environmental Services re: 2015 Transportation & Environmental Services Construction and Paving Program be amended to add: • Mount St. Louis Road E. between Line 10 N. and Line 11 N.; and • Bass Lake Sideroad E., between Line 8 N. and Line 9 N. Carried. Motion No. C150128 -15 Moved by Hall, Seconded by Macpherson Be it resolved 1. That the correspondence and verbal information presented by Jerry Ball, Director, Transportation and Environmental Services re: 2015 Transportation and Environmental Services Construction and Paving Program be received. 2. That the 2015 Transportation and Environmental Services Construction and Paving Program projects be tendered as follows: • Road Resurfacing - Slurry Seal, • Craighurst Sidewalk - portion on Hwy 93 (1/3 of total), • Forrester Road • Gore Road Bridge Replacement • Line 11 North - Bridge 0.2 m S of HSV Road and Box Culvert north of Bass Lake Sideroad E. • Line 3 North, Ski Trails Road to Old Barrie Road W. • Line 4 North - Highway 11 to 15/16 Sideroad W. • Line 4 South - Replace Culvert to Lake from Dead end • Line 5 North, Peter St. to Moonstone Rd • Line 7 North - Mount St Louis Rd W. to Slalom Drive • Line 7 North, Lane Tapering • Line 7 South - Ridge Rd to Rail Trail • LSRCA Storm Pond Upgrades • Mount St Louis Road W. - Line 5 to 0.3km E of Line 6 • Municipal Drain No 7 • Steeles Line - Moonstone Rd E. to Hwy. 400 • Mount St. Louis Road E. between Line 10 N. and Line 11 N.; • Bass Lake Sideroad E., between Line 8 N. and Line 9 N. Carried as Amended. Page 8 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. c) Report No. F12015 -02, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re: Report on Tax Arrears. Motion No. C150128 -16 Moved by Crawford, Seconded by Jermey Be it resolved that Report No. F12015 -02, Paul Gravelle, Director, Finance/Treasurer/ Deputy CAO re: Report on Tax Arrears be received for information only. Carried. d) Report No. F12015 -03, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re: Statement of Investment Activities. Motion No. C150128 -17 Moved by Macpherson, Seconded by Hall Be it resolved that Report No. F12015 -03, Paul Gravelle, Director, Finance/Treasurer/ Deputy CAO re: Statement of Investment Activities be received for information only. Carried. e) Shawn Binns, Director, Recreation and Community Services re: Report No. 07 dated September 30, 2014 from Steenhof Building Services Group, Oro - Medonte Arena Construction /Project Management Report. Motion No. C150128 -18 Moved by Jermey, Seconded by Crawford Be it resolved that Report No. 07 dated September 30, 2014 from Steenhof Building Services Group and presented by Shawn Binns, Director, Recreation and Community Services re: Oro - Medonte Arena Construction /Project Management Report be received. Carried. Page 9 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. f) Report No. DS2015 -05, Andria Leigh, Director, Development Services re: Certificate of Maintenance and Final Acceptance (Municipal Underground Services) & Certificate of Substantial Completion & Acceptance (Municipal Aboveground Services) for 2063334 Ontario Inc. - Homire Subdivision (Warminster), Registered Plan 51 M -947 [Refer to Items 15m) and n)]. Motion No. C150128 -19 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That Report No. DS2015 -05, Andria Leigh, Director, Development Services re: Certificate of Maintenance and Final Acceptance (Municipal Underground Services) & Certificate of Substantial Completion & Acceptance (Municipal Aboveground Services) for 2063334 Ontario Inc. - Homire Subdivision (Warminster), Registered Plan 51 M -947 be received and adopted. 2. That the Township issue the Certificate of Maintenance and Final Acceptance (Municipal Underground Services) for the Homire Subdivision (Warminster) for 2063334 Ontario Inc. dated January 12, 2015, Registered Plan 51 M -947; 3. That the Township issue the Certificate of Substantial Completion and Acceptance (Municipal Aboveground Services) for the Homire Subdivision (Warminster) for 2063334 Ontario Inc. dated January 12, 2015, Registered Plan 51 M -947; 4. That the appropriate by -laws be brought forward for Council's consideration 5. And that the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. g) Report No. CS12015 -02, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update — November /December, 2014. Motion No. C150128 -20 Moved by Crawford, Seconded by Jermey Be it resolved that Report No. CS12015 -02, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update — November /December, 2014 be received for information only. Carried. Page 10 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. h) Robin Dunn, CAO re: POL- HS- 2- 01 -01, Health & Safety Policy Statement. Motion No. C150128 -21 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the correspondence presented by Robin Dunn, CAO re: 2015 Health and Safety Policy Statement be received and adopted. 2. That POL- HS- 2 -01 -01 be adopted and enacted effective January 28, 2015. 3. That the Mayor, CAO and members of the Senior Management Team sign the 2015 Corporate Health and Safety Policy Statement which shall be posted in all work locations in the Township. 4. And That Council and all Staff continue to consider Health & Safety to be a key Corporate priority. Carried. i) Report No. CS2015 -01, Doug Irwin, Director, Corporate Services /Clerk re: Municipal Law Enforcement Occurrence Report October - December 2014. Motion No. C150128 -22 Moved by Jermey, Seconded by Crawford Be it resolved that Report No. CS2015 -01, Doug Irwin, Director, Corporate Services /Clerk re: Municipal Law Enforcement Occurrence Report October - December 2014 be received for information only. Carried. j) Report No. CS2015 -02, Doug Irwin, Director, Corporate Services /Clerk re: Request to Rescind Policy POL- ADM -06, Recognition. Motion No. C150128 -23 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That Report No. CS2015 -02, Doug Irwin, Director, Corporate Services /Clerk re: Request to Rescind Policy POL- ADM -06, Recognition be received and adopted. 2. And That Policy POL- ADM -06 be rescinded. Carried. Page 11 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. k) Doug Irwin, Director, Corporate Services /Clerk re: Request for Interview Committees for Accessibility Advisory Committee and Heritage Committee. Motion No. C150128 -24 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the information presented by Doug Irwin, Director, Corporate Services /Clerk re: Request for Interview Committees for Heritage Committee and Accessibility Advisory Committee be received. 2. And That staff bring forward the appropriate by -law to rescind By -Law No. 2013 -096. Carried. Motion No. C150128 -25 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That a Heritage Interview Committee consisting of Councillor Jermey, Councillor Crawford, Director, Recreation and Community Services and Coordinator, Corporate Services be established. 2. That staff coordinate the interviews. 3. And That the Heritage Interview Committee report back to Council. Carried. Motion No. C150128 -26 Moved by Jeremy, Seconded by Crawford Be it resolved 1. That an Accessibility Advisory Interview Committee consisting of Mayor H.S. Hughes, Councillor Macpherson, Director, Corporate & Strategic Initiatives and Coordinator, Corporate Services be established. 2. That staff coordinate the interviews. 3. And That the Accessibility Advisory Interview Committee report back to Council. Carried. Page 12 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. 11. Reports of Members of Council: a) Mayor H.S. Hughes re: Remuneration and Expenses By -Law No. 2015 -006, Clarification of Schedule "C ", Sections 1.2.5 and 1.2.7. Motion No. C150128 -27 Moved by Macpherson, Seconded by Coutanche Be it resolved that the information presented by Mayor H.S. Hughes and Doug Irwin, Director, Corporate Services /Clerk re: Remuneration and Expenses By -Law No. 2015- 006, Clarification of Schedule "C ", Sections 1.2.5 and 1.2.7 be received; and that staff bring forward the appropriate by -law to remove Section 1.2.7 of Schedule "C" to By -Law No. 2015 -006. Carried. b) Councillor Jermey re: Oro African Methodist Episcopal Church. Motion No. C150128 -28 Moved by Crawford, Seconded by Jermey Whereas the Oro African Methodist Episcopal Church (1849), is a designated National Historic Site which stands tribute to the African Canadians who served Canada in the War of 1812 and early Upper Canada land policy; And Whereas despite many years of stewardship and care the Church is now in a state of condition which threatens it survival; And Whereas the expenses to restore the Church cannot feasibly be borne solely by the Township of Oro - Medonte. Therefore, Be it resolved: That The Township of Oro - Medonte continues to support the restoration of the Oro - African Methodist Episcopal Church and the recommendations emanating from the Cultural Heritage Assessment. That staff be authorized to re- submit the funding application for the restoration of the Church to the Parks Canada National Historic Site Cost Sharing Program. That staff work with the African Church fundraising group to undertake a communications program to coincide with Black History Month. And Further That staff review options for the implementation of recommendations of the Cultural Heritage Assessment and possible alternatives to restore the Church and report back to Council by the end of the first quarter. Carried. Page 13 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. 12. Consent Agenda: a) Announcements of Interest to the Public: 1. Oro - Medonte Community Centre Arena, Grand Re- Opening, Friday, January 30, 2015, 5:OOp.m.- 7:30p.m. [6:OOp.m. Ribbon Cutting; 6:15p.m.- 7:20p.m. Free Skate with Mayor & Council]. 2. Lake Simcoe Region Conservation Authority, Public Information Centres, Watershed Development Guidelines, Tuesday, January 27, 2015, Town of Innisfil; Thursday, January 29, 2015, Town of East Gwillimbury, 3 -5 and 7 -9. 3. Pancake Supper, Shaw's Pancake House, Tuesday, February 10, 2015, 4:30p.m.- 7:30p.m., Line 14 South. 4. Oro - Medonte Community Centre, Public Skating Weekly Schedule. 5. Oro District Lions, Family Day Free Skate, Monday, February 16, 2015, 10:30p.m.- 12:00p.m., Oro - Medonte Community Centre, Highway 11 South and Line 4 North. b) Correspondence dated December 18, 2014 from Charles Gardner, Medical Officer of Health; Lisa Simon, Associate Medical Officer of Health, Simcoe Muskoka District Health Unit, re: New Smoke -Free Ontario Act Regulations Effective January 1, 2015. Staff Recommendation: Receive. c) Minutes of Nottawasaga Valley Conservation Authority meeting held on December 12, 2014. Staff Recommendation: Receive. d) Severn Sound Environmental Association and Severn Sound Source Protection Authority, re: Agenda/meeting packages for January 15, 2015 meetings. Staff Recommendation: Receive. e) Minutes of Midland Public Library meeting held on December 18, 2014. Staff Recommendation: Receive. Page 14 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. Motion No. C150128 -29 Moved by Coutanche, Seconded by Macpherson Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Oro - Medonte Community Centre Arena, Grand Re- Opening, Friday, January 30, 2015, 5:OOp.m.- 7:30p.m. [6:OOp.m. Ribbon Cutting; 6:15p.m.- 7:20p.m. Free Skate with Mayor & Council]. 2. Lake Simcoe Region Conservation Authority, Public Information Centres, Watershed Development Guidelines, Tuesday, January 27, 2015, Town of Innisfil; Thursday, January 29, 2015, Town of East Gwillimbury, 3 -5 and 7 -9. 3. Pancake Supper, Shaw's Pancake House, Tuesday, February 10, 2015, 4:30p.m.- 7:30p.m., Line 14 South. 4. Oro - Medonte Community Centre, Public Skating Weekly Schedule. 5. Oro District Lions, Family Day Free Skate, Monday, February 16, 2015, 10:30p.m.- 12:OOp.m., Oro - Medonte Community Centre, Highway 11 South and Line 4 North. b) Correspondence dated December 18, 2014 from Charles Gardner, Medical Officer of Health; Lisa Simon, Associate Medical Officer of Health, Simcoe Muskoka District Health Unit, re: New Smoke -Free Ontario Act Regulations Effective January 1, 2015. Received. c) Minutes of Nottawasaga Valley Conservation Authority meeting held on December 12, 2014. Received. d) Severn Sound Environmental Association and Severn Sound Source Protection Authority, re: Agenda/meeting packages for January 15, 2015 meetings. Received. e) Minutes of Midland Public Library meeting held on December 18, 2014. Received. Carried. Page 15 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. 13. Communications: a) Correspondence dated December 12, 2014 from Paul Marsh, Chair, Ontario Water Works Association and Water Environment Association of Ontario Joint Climate Change Committee re: Annual Climate Change Seminar, Wednesday, February 11, 2015, 8:15a.m.- 4:OOp.m., Toscana Banquet and Conference Centre, Vaughan. Motion No. C150128 -30 Moved by Jermey, Seconded by Crawford Be it resolved that the correspondence dated December 12, 2014 from Paul Marsh, Chair, Ontario Water Works Association and Water Environment Association of Ontario Joint Climate Change Committee re: Annual Climate Change Seminar, Wednesday, February 11, 2015, 8:15a.m.- 4:OOp.m., Toscana Banquet and Conference Centre, Vaughan be received. Carried. b) Correspondence received January 13, 2015 from Warden Gerry Marshall, County of Simcoe re: Warden's "Fundspiel ", February 12, 2015, Registration 8:OOa.m., Penetanguishene Curling Club, 8 Owen Street. Motion No. C150128 -31 Moved by Coutanche, Seconded by Macpherson Be it resolved that the correspondence received January 13, 2015 from Warden Gerry Marshall, County of Simcoe re: Warden's "Fundspiel ", February 12, 2015, Registration 8:OOa.m., Penetanguishene Curling Club, 8 Owen Street be received. Carried. Page 16 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. c) Correspondence dated January 7, 2015 from The Friends of Sugarbush Event Committee re: Request for Exemption to By -Law No. 2012 -183, "Being a By -law to Establish Regulations with Respect to Municipal Parkland, and Municipally Owned Lands used for Recreational Purposes within the Township of Oro - Medonte ". Motion No. C150128 -32 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the correspondence dated January 7, 2015 from The Friends of Sugarbush Event Committee re: Request for Exemption to By -Law No. 2012 -183, "Being a By- law to Establish Regulations with Respect to Municipal Parkland, and Municipally Owned Lands used for Recreational Purposes within the Township of Oro - Medonte" be received. 2. That an exemption to By -Law No. 2012 -183 be granted to the Friends of Sugarbush to have a fire on Monday, February 16, 2015 at the Family Day Event in Sweetwater Park. 3. And that the applicant, the Fire Chief and the Municipal Law Enforcement Officers be advised of Council's decision under the Director, Recreation and Community Services' signature. Carried. d) Correspondence dated January 12, 2015 from Julia DeDecker, AECOM Canada Ltd. re: Highway 11 Rehabilitation: Shelswell/Willow Creek Culvert Replacement, Letter to Request Exemption from By -Law No. 2012 -167 "Noise By- Law ". Motion No. C150128 -33 Moved by Hall, Seconded by Macpherson Be it resolved 1. That the correspondence dated January 12, 2015 from Julia DeDecker, AECOM Canada Ltd. re: Highway 11 Rehabilitation: Shelswell/Willow Creek Culvert Replacement, Letter to Request Exemption from the Township of Oro - Medonte Noise By -Law No. 2012 -167 be received. 2. That per Motion No. C141210 -33, an exemption be granted to the Township Noise By -law No. 2012 -167 for the replacement of the culvert crossing Highway 11 at Shelswell/Willow Creek and conducted in accordance as outlined in the January 12, 2015 correspondence with the amended start date to commence on September 8, 2015. 3. And That the applicant be notified of Council's decision under the Director, Corporate Services /Clerk's signature. Carried. Page 17 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. e) Correspondence dated January 12, 2015 from Marius Staicu, Project Manager, Municipal Approvals, Skyline, re: Request for a Land Exchange. Motion No. C150128 -34 Moved by Jermey, Seconded by Crawford Be it resolved that the correspondence dated January 12, 2015 from Marius Staicu, Project Manager, Municipal Approvals, Skyline, re: Request for a Land Exchange be received and referred to staff for a report. Carried. f) Correspondence dated January 14, 2015 from Brenda Clark, County Clerk, County of Simcoe re: County of Simcoe Appointments to the Lake Simcoe Regional Airport Board. Motion No. C150128 -35 Moved by Macpherson, Seconded by Hall Be it resolved 1. That the correspondence dated January 14, 2015 from Brenda Clark, County Clerk, County of Simcoe re: County of Simcoe Appointments to the Lake Simcoe Regional Airport Board be received. 2. That pursuant to Section 6.09 of the Lake Simcoe Regional Airport Agreement, the Council of the Township of Oro - Medonte approves the County of Simcoe's appointments to the Lake Simcoe Regional Airport Corporation Board of Directors. 3. And That the City of Barrie and the County of Simcoe be advised of Council's decision under the Director, Corporate Services /Clerk's signature. Carried. 14. Notice of Motions: None. Page 18 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. 15. By -Laws: a) By -Law No. 2015 -015: A By -law to Permanently Close and Sell Block D, Registered Plan 1488, and Part of Simcoe Crescent, Registered Plan 626 (geographic Township of Oro), Township of Oro - Medonte, (Being all of PIN 74040 -0177 (LT) and Part of PIN 74040 -0250 (LT)), described as Parts 1 and 2, Plan 51 R- 39712, Township of Oro - Medonte, County of Simcoe. Motion No. C150128 -36 Moved by Macpherson, Seconded by Coutanche Be it resolved that a) By -Law No. 2015 -015: A By -law to Permanently Close and Sell Block D, Registered Plan 1488, and Part of Simcoe Crescent, Registered Plan 626 (geographic Township of Oro), Township of Oro - Medonte, (Being all of PIN 74040 -0177 (LT) and Part of PIN 74040 -0250 (LT)), described as Parts 1 and 2, Plan 51 R- 39712, Township of Oro - Medonte, County of Simcoe be read a first, second and third time, as amended to replace "Council has received no notice of objection to the proposed road closure or the proposed sale of land from any party "; with "Council has formally received and considered one notice of objection to the proposed road closure or the proposed sale of land "; passed, be engrossed by the Clerk, signed and sealed by the Mayor Carried. Page 19 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. b) By -Law No. 2015 -017: A By -law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. c) By -Law No. 2015 -019: A By -law to Appoint Representatives to the Lake Simcoe Regional Airport Board of Directors and to Repeal By -law No. 2011 -194, 2012 -214 and 2012 -215. d) By -Law No. 2015 -020: A By -law to Appoint a Representative to the Orillia & Area Physician Recruitment and to repeal By -Law No. 2012 -195. e) By -Law No. 2015 -021: A By -law to Appoint a Representative to the Human Resources Committee and repeal By -Law No. 2012 -039. f) By -Law No. 2015 -022: A By -law to Appoint Representatives to the Oro - Medonte Heritage Committee and to repeal By -Law No. 2013 -097. g) By -Law No. 2015 -023: A By -law to Appoint a Representative to the Accessibility Advisory Committee and to repeal By -Law No. 2012 -193. h) By -Law No. 2015 -024: A By -law to Authorize the Execution of a Funding Agreement between the County of Simcoe and Township of Oro - Medonte. i) By -Law No. 2015 -025: A By -law to Appoint Building Inspectors and Repeal By -Law Nos. 2014 -013, 2014 -087, 2014 -134. j) By -Law No. 2015 -026: A By -law to Appoint Municipal Weed Inspectors And to Repeal By -law No. 2014 -014. k) By -Law No. 2015 -027: A By -law to Amend By -law 2014 -049, "Being a By -Law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers" and to repeal By -Law No. 2014 -135. 1) By -Law No. 2015 -028: A By -law to Amend By -Law No. 2012 -144 "A By -law to Appoint a Chief Building Official" and Repeal By -law 2014 -016. m) By -Law No. 2015 -029: A By -law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Municipal Underground Services) for 2063334 Ontario Inc. (Homire), Plan 51 M -947. n) By -Law No. 2015 -030: A By -law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Aboveground Services) for 2063334 Ontario Inc. - Homire Subdivision (Warminster), Registered Plan 51 M -947. Page 20 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. Motion No. C150128 -37 Moved by Crawford, Seconded by Jermey Be it resolved that b) By -Law No. 2015 -017: A By -law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest; c) By -Law No. 2015 -019: A By -law to Appoint Representatives to the Lake Simcoe Regional Airport Board of Directors and to Repeal By -law No. 2011 -194, 2012 -214 and 2012 -215; d) By -Law No. 2015 -020: A By -law to Appoint a Representative to the Orillia & Area Physician Recruitment and to repeal By -Law No. 2012 -195; e) By -Law No. 2015 -021: A By -law to Appoint a Representative to the Human Resources Committee and repeal By -Law No. 2012 -039; f) By -Law No. 2015 -022: A By -law to Appoint Representatives to the Oro - Medonte Heritage Committee and to repeal By -Law No. 2013 -097; g) By -Law No. 2015 -023: A By -law to Appoint a Representative to the Accessibility Advisory Committee and to repeal By -Law No. 2012 -193; h) By -Law No. 2015 -024: A By -law to Authorize the Execution of a Funding Agreement between the County of Simcoe and Township of Oro - Medonte; i) By -Law No. 2015 -025: A By -law to Appoint Building Inspectors and Repeal By -Law Nos. 2014 -013, 2014 -087, 2014 -134; j) By -Law No. 2015 -026: A By -law to Appoint Municipal Weed Inspectors And to Repeal By -law No. 2014 -014; k) By -Law No. 2015 -027: A By -law to Amend By -Law 2014 -049, "Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers" and to repeal By -Law No. 2014 -135; 1) By -Law No. 2015 -028: A By -law to Amend By -Law No. 2012 -144 "A By -law to Appoint a Chief Building Official" and Repeal By -law 2014 -016; m) By -Law No. 2015 -029: A By -law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Municipal Underground Services) for 2063334 Ontario Inc. (Homire), Plan 51 M -947; Page 21 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. n) By -Law No. 2015 -030: A By -law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Aboveground Services) for 2063334 Ontario Inc. - Homire Subdivision (Warminster), Registered Plan 51 M -947; be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried 16. Questions from the Public Clarifying an Agenda Item: Deputy Mayor Hough assumed the Chair. 17. Closed Session Items (Unfinished Items): a) Motion to go In Closed Session. Motion No. C150128 -38 Moved by Hall, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 9:09 p.m. to discuss • solicitor - client privilege (MFIPPA Request). Carried. b) Motion to Rise and Report. Motion No. C150128 -39 Moved by Macpherson, Seconded by Hall Be it resolved that we do now Rise at 9:46 p.m. and Report on the Closed Session Item 4d) Doug Irwin, Director, Corporate Services /Clerk re: Solicitor - client privilege (MFIPPA Request. Carried. Refer to Item 4d). Page 22 of 23 Council Meeting Minutes — Wednesday, January 28, 2015. Mayor H.S. Hughes assumed the Chair. 18. Confirmation By -Law: a) By -Law No. 2015 -016: Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, January 28, 2015. Motion No. C150128 -40 Moved by Jermey, Seconded by Crawford Be it resolved that By -Law No. 2015 -016: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, January 28, 2015 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. 19.Adjournment: a) Motion to Adjourn. Motion No. C150128 -41 Carried. Moved by Macpherson, Seconded by Coutanche Be it resolved that we do now adjourn at 9:50 p.m. Carried. Page 23 of 23