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12 10 2014 Council Meeting MinutesTaumship Proud Heritage, Exciting Future Wednesday, December 10, 2014 The Township of Oro - Medonte Council Meeting Minutes Council Chambers 2014 -2018 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Barbara Coutanche Councillor Scott Macpherson Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Time: 12:35 p.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director, Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director, Corporate Services /Clerk; Andria Leigh, Director, Development Services; Jerry Ball, Director, Transportation and Environmental Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Recreation and Community Services; Hugh Murray, Fire Chief; Michelle Jakobi, Operations Technologist; Janette Teeter, Supervisor, Clerk's Services /Deputy Clerk; Darcy Brooke- Bisschop, Coordinator, Economic Development/Communications. Also Ann Truyens, Ann Budge, Sheila Craig, Greg Bell, Linda Ambrose, Harold Present: Roe, Celeste Phillips, Cameron Sellers, Mark Porter, Eric & Eileen Chadwick, Laurie Hunt, Nicola & Geoff Mitchinson 1. Call to Order- Private Prayer /Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 22 Council Meeting Minutes — December 10, 2014. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C141205 -1 Moved by Coutanche, Seconded by Macpherson Be it resolved that the agenda for the Council meeting of Wednesday, December 10, 2014 be received and adopted, as amended to add Item 4g) Doug Irwin, Director of Corporate Services /Clerk re: Litigation affecting the municipality (Lakeshore Promenade). Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C141210 -2 Moved by Jermey, Seconded by Crawford Be it resolved that we do now go in Closed Session at 12:36 p.m. to discuss • security of municipal property; • labour relations /employee negotiations; • litigation affecting the municipality. Carried. Page 2 of 22 Council Meeting Minutes — December 10, 2014. b) Motion to Rise and Report. Motion No. C141210 -3 Moved by Coutanche, Seconded by Hall Be it resolved that we do now Rise at 1:34 p.m. and Report on the Closed Session Items 4 c) Jerry Ball, Director, Transportation & Environmental Services re: Litigation affecting the municipality (Water System Capacity); d) Robin Dunn, CAO re: Labour relations /employee negotiations (Compensation); e) Robin Dunn, CAO re: Security of Municipal property (Administration Centre); and that Closed Session Items 4 f) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Diamond Valley). g) Doug Irwin, Director of Corporate Services /Clerk re: Litigation affecting the municipality (Lakeshore Promenade). be brought forward to Item 17 Closed Session Items (Unfinished Items). Carried. c) Robin Dunn, CAO re: Security of Municipal property (Administration Centre). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk; Shawn Binns, Director, Recreation and Community Services; Donna Hewitt, Director, Corporate & Strategic Initiatives. Motion No. C141210 -4 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the confidential verbal information presented by Robin Dunn, CAO re: Security of Municipal property (Administration Centre) be received. 2. And That the CAO proceed as outlined. Carried. Page 3 of 22 Council Meeting Minutes — December 10, 2014. d) Robin Dunn, CAO re: Labour relations /employee negotiations (Compensation). The following staff were present: Robin Dunn, CAO; Janette Teeter, Supervisor, Clerk's Services /Deputy Clerk. Motion No. C141210 -5 Moved by Hall, Seconded by Coutanche Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Labour relations /employee negotiations (Compensation) be received. Carried. e) Jerry Ball, Director, Transportation & Environmental Services re: Litigation affecting the municipality (Water System Capacity). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk; Donna Hewitt, Director, Corporate & Strategic Initiatives; Jerry Ball, Director, Transportation & Environmental Services; Andria Leigh, Director, Development Services; Michelle Jakobi, Operations Technologist. Motion No. C141210 -6 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Confidential Report No. TES2014 -22, Jerry Ball, Director, Transportation & Environmental Services re: Litigation affecting the municipality (Water System Capacity) be received and adopted. 2. That Council authorize the immediate tender for the remaining necessary works to reach full well production. 3. And That a User Fee By -law to collect fees for connection to the municipal water supply be brought forward in January 2015 for Council's consideration. Carried. Page 4 of 22 Council Meeting Minutes — December 10, 2014. f) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Diamond Valley). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk; Andria Leigh, Director, Development Services. Motion No. C141210 -7 Moved by Coutanche, Seconded by Hall Be it resolved that the confidential verbal information presented by Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Diamond Valley) be received. Carried. g) Doug Irwin, Director of Corporate Services /Clerk re: Litigation affecting the municipality (Lakeshore Promenade). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk. Motion No. C141210 -8 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the verbal information presented by Doug Irwin, Director of Corporate Services /Clerk re: Litigation affecting the municipality (Lakeshore Promenade) be received. 2. And That the Mayor and Clerk be authorized to execute the final Settlement Agreement. Carried. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, November 26, 2014. Motion No. C141210 -9 Moved by Hall, Seconded by Coutanche Be it resolved that the draft minutes of the Council meeting held on Wednesday, November 26, 2014 be received and adopted as printed and circulated. Carried. Page 5 of 22 Council Meeting Minutes — December 10, 2014. b) Minutes of Inaugural meeting held on Wednesday, December 3, 2014. otion No. C141210 -10 Moved by Jermey, Seconded by Crawford Be it resolved that the draft minutes of the Inaugural meeting held on Wednesday, December 3, 2014 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: a) Notice of Public Meeting for Proposed Amendment to the Zoning By -Law, 2937 Ridge Road West, Con 2, Pt Lot 2, RP 51 R- 31848, Part 1 RP 51 R- 33292, Parts 3 and 4, (Oro), Township of Oro - Medonte, 2014 - ZBA -18, (Greg & Nadia Bell). Deputy Mayor Hough called the meeting to order at 7:02 p.m. and explained the public meeting has been called under the authority of the Planning Act, Section 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2014 - ZBA -18 (Bell) to amend the zoning of the lands located at 2937 Ridge Road West, Concession 2, Part of Lot 2, Registered Plan 51 R -31848 and Part 1 Registered Plan 51 R- 33292, Parts 3 and 4, formerly in the Township of Oro, in the Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on November 19, 2014 and a sign posted on the subject property on November 10, 2014. The Public Meeting notice was also posted on the Township's website on November 19, 2014. The following correspondence was received at the meeting: Simcoe County District School Board dated November 21, 2014; Lake Simcoe Region Conservation Authority dated November 28, 2014. Andria Leigh, Director, Development Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: Celeste Phillips, on behalf of the applicant, was available to answer any questions. Page 6 of 22 Council Meeting Minutes — December 10, 2014. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Township's website. There being no further comments or questions, the meeting adjourned at 7:11 p.m. b) Notice of Public Meeting for Proposed Amendments to the Official Plan and Zoning By -Law, 298 -302 Shanty Bay Road, Plan 1, E Pt Lot 16, W Pt Lot 16, Pt Blk H and RP 51 R- 37843, Part 1 and Pt Lots 15 and 16, Pt Blk H, Township of Oro - Medonte, 2014- OPA -01 and 2014 - ZBA -02, (Lover's Harbour Inc.). Deputy Mayor Hough called the meeting to order at 7:12 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 22 and 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendments to the Official Plan and Zoning By -law, Applications 2014- OPA -01 and 2014 - ZBA -02 (Lover's Harbour Inc.), 298 -302 Shanty Bay Road and legally described as Plan 1, East Part of Lot 16, West Part of Lot 16, Part of Block H and Registered Plan 51 R- 37843, Part 1, and Part of Lots 15 and 16, Part of Block H, Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on November 19, 2014 and a sign posted on the subject property on November 18, 2014. The Public Meeting notice was also posted on the Township's website on November 19, 2014. The following correspondence was received at the meeting: Lake Simcoe Region Conservation Authority dated April 17, 2014; County of Simcoe dated March 28, 2014 and December 5, 2014; and correspondence package received December 5, 2014 from residents located at 57 and 65 Barrie Terrace, 35 Hampton Avenue, 420 Ferrier Drive, 2 and 3 Georgina Drive, 21 Crestview Avenue. Andria Leigh, Director, Development Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. Cameron Sellers, on behalf of the applicant, provided an overview. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: Hal Roe; Linda Ambrose (2x); Nicola Mitchinson; Eric Chadwick, Mark Porter. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. Page 7 of 22 Council Meeting Minutes — December 10, 2014. A digital recording of the meeting is available for review through the Township's website. There being no further comments or questions, the meeting adjourned at 7:49 p.m. 8. Deputations: None. 9. Identification From the Public of an Agenda Item of Interest: 10. Reports of Municipal Officers: a) Robin Dunn, CAO, correspondence received November 24, 2014 from Ontario Ministry of Municipal Affairs & Housing re: Municipal Delegations at OGRA/ROMA Combined Conference, February 22 -24, 2015, Deadline January 16, 2015. Motion No. C141210 -11 Moved by Coutanche, Seconded by Hall Be it resolved 1. That the correspondence received November 24, 2014 from Ontario Ministry of Municipal Affairs & Housing and presented by Robin Dunn, CAO, re: Municipal Delegations at OGRA/ROMA Combined Conference, Deadline January 16, 2015 be received. 2. And That the CAO arrange the delegations as deemed appropriate. Carried. b) Robin Dunn, CAO re: 2015 Draft Budget Overview. This item will be dealt with the December 17, 2014 Special Council meeting. Page 8 of 22 Council Meeting Minutes — December 10, 2014. c) Report No. F12014 -24, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re: Statement of Accounts — November 30, 2014. Motion No. C141210 -12 Moved by Hall, Seconded by Coutanche Be it resolved 1. That Report No. F12014 -24, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re: Statement of Accounts, November 30, 2014 be received. 2. And That the accounts for the month of November 2014 totalling $ 4,073,031.94 be received. Carried. d) Report No. F12014 -25, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re: One Third Tax Free Allowance. Motion No. C141210 -13 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Report No. F12014 -25, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re: One Third Tax Free Allowance be received and adopted. 2. And That Council resolve pursuant to S.283(7) of the Municipal Act, its intention that the one -third of the remuneration paid to elected members of Council shall continue as expenses incident to the discharge of their duties as members of Council. Carried. Page 9 of 22 Council Meeting Minutes — December 10, 2014. e) Report No. DS2014 -72, Andria Leigh, Director, Development Services re: 2010 - ZBA -04 (Greenvilla (Bass Lake)) 1161 Line 15 North, Concession 2, Part Lot 4 (Orillia), Township of Oro - Medonte [Refer to Item 15e)]. Motion No. C141210 -14 Moved by Hall, Seconded by Coutanche Be it resolved 1. That Report No. DS2014 -72, Andria Leigh, Director, Development Services re: 2010 - ZBA-04 (Greenvilla (Bass Lake)) 1161 Line 15 North, Concession 2, Part Lot 4 (Orillia), Township of Oro - Medonte be received and adopted. 2. That Zoning By -law Amendment Application 2010- ZBA -04 (Greenvilla (Bass Lake)), being on Schedule `A19' be approved and that Zoning By -law 97 -95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Concession 2, Part of Lot 4, Township of Oro - Medonte (Orillia), from the Agricultural /Rural Exception 90 (A/RU *90) Zone to the Shoreline Residential Exception 255 Holding (SR *255(H)) and the Environmental Protection (EP) Zones as shown on Schedule `A' of proposed By -law No. 2014 -200. 3. That the appropriate by -law be brought forward for Council's consideration. 4. And that the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. f) Report No. DS2014 -73, Andria Leigh, Director, Development Services re: Implementation of Holding Provision — Condition of Consent 2013 -B -11 (Morton) [Refer to Item 15g)]. Motion No. C141210 -15 Moved by Crawford, Seconded by Jermey Be it resolved 1. That Report No. DS2014 -73, Andria Leigh, Director, Development Services re: Implementation of Holding Provision — Condition of Consent 2013 -B -11 (Morton) be received and adopted. 2. That Schedule `A20' to Zoning By -law 97 -95, as amended, is hereby further amended by adding a Holding Provision to the land located in Concession 7, West Part of Lot 5 ( Medonte), Township of Oro - Medonte, located at 4015 Line 6 North from the Agricultural /Rural (A/RU) Zone to the Agricultural /Rural Hold (A/RU(H)) Zone; and 3. That the appropriate by -law be brought forward for Council's consideration. 4. And That the applicant be notified of Council's decision under the Director, Development Services' signature. Carried. Page 10 of 22 Council Meeting Minutes — December 10, 2014. g) Report No. CS2014 -26, Doug Irwin, Director, Corporate Services /Clerk re: Accessibility - 2014 Municipal Election. Motion No. C141210 -16 Moved by Hall, Seconded by Macpherson Be it resolved that Report No. CS2014 -26, Doug Irwin, Director, Corporate Services /Clerk re: Accessibility - 2014 Municipal Election be received for information only. Carried. h) Doug Irwin, Director, Corporate Services /Clerk re: 2014 -2018 Council Term, Outside Agencies, Appointment Opportunities. Motion No. C141210 -17 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the correspondence presented by Doug Irwin, Director, Corporate Services /Clerk re: 2014 -2018 Council Term, Outside Agencies, Appointment Opportunities be received. 2. That Mayor H.S. Hughes be appointed to the Barrie Area Physician Recruitment Committee for the 2015 -1016 Term. 3. And That the Barrie Area Physician Recruitment Committee be advised of Council's decision under the Director, Corporate Services /Clerk's signature. Carried. Motion No. C141210 -18 Moved by Crawford, Seconded by Jermey Be it resolved 1. That Councillor Macpherson be appointed to the Lake Simcoe Region Conservation Authority for the 2015 -2016 Term. 2. And That the Lake Simcoe Region Conservation Authority be advised of Council's decision under the Director, Corporate Services /Clerk's signature. Carried. Page 11 of 22 Council Meeting Minutes — December 10, 2014. Motion No. C141210 -19 Moved by Hall, Seconded by Jermey Be it resolved 1. That Councillor Hall and Councillor Coutanche be appointed to the Nottawasaga Valley Conservation Authority for the 2015 -2016 Term. 2. And That the Nottawasaga Valley Conservation Authority be advised of Council's decision under the Director, Corporate Services /Clerk's signature. Carried. Motion No. C141210 -20 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Councillor Coutanche be appointed to the Severn Sound Environmental Association for the 2015 -2016 Term. 2. And That the Severn Sound Environmental Association be advised of Council's decision under the Director, Corporate Services /Clerk's signature. Carried. Motion No. C141210 -21 Moved by Macpherson, Seconded by Crawford Be it resolved 1. That Councillor Jermey be appointed to the Orillia District Chamber of Commerce for the 2015 -2016 Term. 2. And That the Orillia District Chamber of Commerce be advised of Council's decision under the Director, Corporate Services /Clerk's signature. Carried. Motion No. C141210 -22 Moved by Jermey, Seconded by Crawford Be it resolved 1. That Councillor Jermey be appointed to the Oro - Medonte Chamber of Commerce for the 2015 -2016 Term. 2. And That the Oro - Medonte Chamber of Commerce be advised of Council's decision under the Director, Corporate Services /Clerk's signature. Carried. Page 12 of 22 Council Meeting Minutes — December 10, 2014. 11. Reports of Members of Council: None. 12. Consent Agenda: a) Announcements of Interest to the Public: 1. Oro Station Community Centre, Tree Lighting Party, December 13, 2014, 5:OOp.m. Tree Lighting, 31 Ridge Road East. 2. Notice of Township of Oro - Medonte Administration Office Closure, Friday, December 19, 2014, 12:30 -4:30 p.m. 3. Notice of Township of Oro - Medonte Administration Office Closure, Wednesday, December 24, 2014 to Friday, January 2, 2015. 4. Severn Sound Environmental Association, Dufferin Simcoe Stewardship, Township of Oro - Medonte, Tree Seedling Distribution, Order Deadline, Friday, January 16, 2015. b) Minutes of Midland Public Library Board meeting held on October 2, 2014. Staff Recommendation: Receive. c) Correspondence dated October 16, 2014 from Doug Hutchinson, President, Oro Agricultural Society, re: Letter of Appreciation. Staff Recommendation: Receive. d) Nottawasaga Valley Conservation Authority, minutes of October 24, 2014 meeting and highlights of November 28, 2014 meeting. Staff Recommendation: Receive. e) Correspondence dated November 17, 2014 from Charles Gardner, Medical Officer of Health, Simcoe Muskoka District Health Unit re: Input to Municipal Strategic Plans and Official Plans, SMDHU Municipal Election Primer and 2013 -2014 Annual Report. Staff Recommendation: Receive. f) Correspondence dated October 28, 2014 from J.W. Tiernay, Executive Director, OGRA re: Board of Directors Nomination and Consent Form, 2015 -2016 Term. Staff Recommendation: Receive. Motion No. C141210 -23 Moved by Crawford, Seconded by Jermey Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Oro Station Community Centre, Tree Lighting Party, December 13, 2014, 5:OOp.m. Tree Lighting, 31 Ridge Road East. 2. Notice of Township of Oro - Medonte Administration Office Closure, Wednesday, December 24, 2014 to Friday, January 2, 2015. Page 13 of 22 Council Meeting Minutes — December 10, 2014. 3. Severn Sound Environmental Association, Dufferin Simcoe Stewardship, Township of Oro - Medonte, Tree Seedling Distribution, Order Deadline, Friday, January 16, 2015. b) Minutes of Midland Public Library Board meeting held on October 2, 2014. Received. c) Correspondence dated October 16, 2014 from Doug Hutchinson, President, Oro Agricultural Society, re: Letter of Appreciation. Received. d) Nottawasaga Valley Conservation Authority, minutes of October 28, 2014 meeting and highlights of November 28, 2014 meeting. Received. e) Correspondence dated November 17, 2014 from Charles Gardner, Medical Officer of Health, Simcoe Muskoka District Health Unit re: Input to Municipal Strategic Plans and Official Plans, SMDHU Municipal Election Primer and 2013 -2014 Annual Report. Received. Carried. f) Correspondence dated October 28, 2014 from J.W. Tiernay, Executive Director, OGRA re: Board of Directors Nomination and Consent Form, 2015 -2016 Term. Staff Recommendation: Receive. Motion No. C141210 -24 Moved by Jermey, Seconded by Hall Be it resolved 1. That correspondence dated October 28, 2014 from J.W. Tiernay, Executive Director, OGRA re: Board of Directors Nomination and Consent Form, 2015 -2016 Term be received. 2. That Scott Macpherson be nominated for the 2015/2016 Board of Directors of the Ontario Good Roads Association for the South Central Zone. 3. And That the Clerk's Office submit the nomination accordingly. Carried. Page 14 of 22 Council Meeting Minutes — December 10, 2014. 13. Communications: a) Correspondence received November 10, 2014 from Paul Legault, Orillia District Chamber of Commerce re: Annual Dinner, Thursday, January 15, 2015, Fern Resort. Motion No. C141210 -25 Moved by Macpherson, Seconded by Hall Be it resolved 1. That the correspondence received November 10, 2014 from Paul Legault, Orillia District Chamber of Commerce re: Annual Dinner, Thursday, January 15, 2015, Fern Resort be received. 2. That Councillors Scott Macpherson, John Crawford and Scott Jermey be authorized to attend without per diem. 3. And That the Clerk's Office RSVP accordingly. Carried. b) Ontario Good Roads Association, OGRA/ROMA Combined Conference, February 22 -25, 2015, Fairmont Royal York, Toronto. Motion No. C141210 -26 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the correspondence from the Ontario Good Roads Association, OGRA/ROMA Combined Conference, February 22 -25, 2015, Fairmont Royal York, Toronto be received. 2. That Councillor Macpherson be authorized to attend. 3. And That the Clerk's Office RSVP accordingly. Carried. c) Association of Municipalities of Ontario (AMO), Annual General Meeting (AGM) and Annual Conference, 2015, August 16 -19, 2015, Niagara Falls, Ontario. Motion No. C141210 -27 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That the correspondence from the Association of Municipalities of Ontario (AMO), Annual General Meeting (AGM) and Annual Conference, 2015, August 16 -19, 2015, Niagara Falls, Ontario be received. 2. That Councillors Coutanche, Crawford and Hall be authorized to attend. 3. And That the Clerk's Office RSVP accordingly. Carried. Page 15 of 22 Council Meeting Minutes — December 10, 2014. d) Correspondence dated November 24, 2014 from Ann Budge re: Pedestrian Road Sign Request, Both Ends, Line 6 North in Sugarbush. Motion No. C141210 -28 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the correspondence dated November 24, 2014 from Ann Budge re: Pedestrian Road Sign Request, Both Ends, Line 6 North in Sugarbush be received and referred to staff for consideration in the 2015 budget process. 2. And That the applicant be notified of Council's decision under the Director, Transportation and Environmental Services' signature. Carried. e) Correspondence dated November 24, 2014 from Ann Budge re: Request to Reduce Speed Limit, Line 6 North, in Sugarbush. Motion No. C141210 -29 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the correspondence dated November 24, 2014 from Ann Budge re: Request to Reduce Speed Limit, Line 6 North, in Sugarbush be received and referred to staff for a report. 2. And That the applicant be notified of Council's decision under the Director, Transportation & Environmental Services' signature. Carried. f) Correspondence dated November 21, 2014 from Jim Sammon, Principal, OD /Park Secondary School re: Request for School Naming Committee Representative. Motion No. C141210 -3 Moved by Crawford, Seconded by Jermey Be it resolved 1. That the correspondence dated November 21, 2014 from Jim Sammon, Principal, OD /Park Secondary School re: Request for School Naming Committee Representative be received. 2. That Councillor Jermey be appointed as the Township Representative for the School Naming Committee Representative. 3. And That the applicant be notified of Council's decision under the Mayor's signature. Carried. Page 16 of 22 Council Meeting Minutes — December 10, 2014. g) Correspondence received November 28, 2014 from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation re: 27th Annual Conservation Dinner, Wednesday, May 27, 2015, The Manor Carry Place Golf and Country Club, 16750 Weston Road, King. Motion No. C141210 -31 Moved by Hall, Seconded by Hough Be it resolved that the correspondence received November 28, 2014 from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation re: 27th Annual Conservation Dinner, Wednesday, May 27, 2015, The Manor Carry Place Golf and Country Club, 16750 Weston Road, King be deferred until the last Council meeting in March 2015. Carried. Motion No. C141210 -32 Moved by Hall, Seconded by Coutanche Be it resolved 1. That the correspondence received November 28, 2014 from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation re: 27th Annual Conservation Dinner, Wednesday, May 27, 2015, The Manor Carry Place Golf and Country Club, 16750 Weston Road, King be received. 2. That be authorized to attend without per diem. 3. And That the Clerk's Office RSVP accordingly. Deferred. h) Correspondence dated December 2, 2014 from Julia DeDecker, AECOM Canada Ltd. re: Highway 11 Rehabilitation: Shelswell/Willow Creek Culvert Replacement - Letter to Request Exemption from the Township of Oro - Medonte Noise By -Law No. 2012 -167. Motion No. C141210 -33 Moved by Jermey, Seconded by Crawford Be it resolved 1. That the correspondence dated December 2, 2014 from Julia DeDecker, AECOM Canada Ltd. re: Highway 11 rehabilitation: Shelswell/Willow Creek Culvert Replacement - Letter to Request Exemption from the Township of Oro - Medonte Noise By -Law No. 2012 -167 be received. 2. That an exemption be granted to the Township Noise By -law No. 2012 -167 for the replacement of the culvert crossing Highway 11 at Shelswell/Willow Creek and conducted in accordance as outlined in the December 2, 2014 correspondence. 3. And That the applicant be notified of Council's decision under the Director, Corporate Services /Clerk's signature. Carried. Page 17 of 22 Council Meeting Minutes — December 10, 2014. i) Correspondence received December 1, 2014 from Municipal Affairs and Housing re: Age - Friendly Community Planning Grant. Motion No. C141210 -34 Moved by Coutanche, Seconded by Macpherson Be it resolved 1. That the correspondence received December 1, 2014 from Ministry of Municipal Affairs and Housing re: Age - Friendly Community Planning Grant be received. 2. And that staff bring forward a grant application for Council's consideration at the January 14, 2015 Council meeting. Carried. 14. Notice of Motions: None. 15. By -Laws: b) By -Law No. 2014 -197: A By -law to Authorize the Execution of the Ontario Community Infrastructure Fund — Formula -Based Funding Contribution Agreement between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs and The Corporation of the Township of Oro - Medonte. d) By -Law No. 2014 -199: A By -law to Repeal By -laws 2011 -013 and 2013 -182 Being a By -law to Govern the Proceedings of the Committee of Adjustment in the Township of Oro - Medonte. e) By -Law No. 2014 -200: A By -law to amend the zoning provisions which apply to the lands located at 1161 Line 15 North, Concession 2, Part of Lot 4 (Orillia), Township of Oro - Medonte 2010- ZBA -04 (Greenvilla (Bass Lake)). f) By -Law No. 2014 -201: A By -Law to Amend By -Law, 2014 -012, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law). g) By -Law No. 2014 -202: A By -law to amend the zoning provisions which apply to lands within Concession 7, West Part of Lot 5 ( Medonte), Township of Oro - Medonte, by placing a Holding (H) Provision on the lands (Morton). Page 18 of 22 Council Meeting Minutes — December 10, 2014. Motion No. C141210 -35 Moved by Macpherson, Seconded by Coutanche Be it resolved that b) By -Law No. 2014 -197: A By -law to Authorize the Execution of the Ontario Community Infrastructure Fund — Formula -Based Funding Contribution Agreement between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs and The Corporation of the Township of Oro - Medonte. d) By -Law No. 2014 -199: A By -law to Repeal By -laws 2011 -013 and 2013 -182 Being a By -law to Govern the Proceedings of the Committee of Adjustment in the Township of Oro - Medonte. e) By -Law No. 2014 -200: A By -law to amend the zoning provisions which apply to the lands located at 1161 Line 15 North, Concession 2, Part of Lot 4 (Orillia), Township of Oro - Medonte 2010- ZBA -04 (Greenvilla (Bass Lake)). f) By -Law No. 2014 -201: A By -Law to Amend By -Law, 2014 -012, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law). g) By -Law No. 2014 -202: A By -law to amend the zoning provisions which apply to lands within Concession 7, West Part of Lot 5 ( Medonte), Township of Oro - Medonte, by placing a Holding (H) Provision on the lands (Morton). be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 19 of 22 Council Meeting Minutes — December 10, 2014. a) By -Law No. 2014 -194: A By -law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro - Medonte and to Repeal By -law No. 2013 -054. Motion No. C141210 -36 Moved by Crawford, Seconded by Jermey Be it resolved that By -Law No. 2014 -194: A By -law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro - Medonte and to Repeal By -law No. 2013 -054 be read a first, second and third time, as amended, to establish a regular meeting schedule of the 2nd and 4th Wednesday of the month with the exception of July, August and December with the 2nd Wednesday being a day meeting and the 4th Wednesday being an evening meeting and to retain the current practice of posting agendas on the 1 st business day of the week and retaining 48 hours as opposed to the proposed 4 calendar days, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. c) By -Law No. 2014 -198: A By -law to Constitute and Appoint a Development Services Committee and to Repeal By -law 2011 -010. Motion No. C141210 -37 Moved by Jermey, Seconded by Crawford Be it resolved that By -Law No. 2014 -198: A By -law to Constitute and Appoint a Development Services Committee and to Repeal By -law 2011 -010 be read a first, second and third time, as amended, to establish the Development Services Committee meeting on the 1 st Wednesday of each month with the exception of July and August as further defined, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Recorded Vote Requested by Councillor Jermey Councillor Jermey Councillor Macpherson Councillor Coutanche Councillor Crawford Councillor Hall Deputy Mayor Hough Mayor H.S. Hughes Nay Yea Yea Yea Yea Yea Yea Page 20 of 22 Council Meeting Minutes — December 10, 2014. 16. Questions from the Public Clarifying an Agenda Item: 17. Closed Session Items (Unfinished Items): a) Motion to go In Closed Session. Motion No. C141210 -38 Moved by Jermey, Seconded by Crawford Be it resolved that we do now go in Closed Session at 4:25 p.m. to discuss • litigation affecting the municipality. Carried. b) Motion to Rise and Report. Motion No. C141210 -39 Moved by Crawford, Seconded by Jermey Be it resolved that we do now Rise at 5:22 p.m. and Report on the Closed Session Items 4 f) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Diamond Valley). g) Doug Irwin, Director of Corporate Services /Clerk re: Litigation affecting the municipality (Lakeshore Promenade). Carried. Refer to Items 4f) and g). 18. Confirmation By -Law: a) By -Law No. 2014 -190: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, December 10, 2014. Motion No. C141210 -40 Moved by Crawford, Seconded by Jermey Be it resolved that By -Law No. 2014 -190: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, December 10, 2014 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 21 of 22 Council Meeting Minutes — December 10, 2014. 19. Adjournment: a) Motion to Adjourn. Motion No. C141210 -41 Moved by Coutanche, Seconded by Macpherson Be it resolved that we do now adjourn at 7:50 p.m. I Carried. Page 22 of 22