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12 10 2014 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, December 10, 2014 12:30 p.m. - Closed Session 1:30 p.m. - Open Session Page 1.Call to Order - Private Prayer/Moment of Reflection: 2.Adoption of Agenda: a) Motion to Adopt the Agenda. 3.Disclosure of Pecuniary Interest: 4.Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Security of Municipal property (Administration Centre). d) Robin Dunn, CAO re: Labour relations/employee negotiations (Compensation). e) Jerry Ball, Director, Transportation & Environmental Services re: Litigation affecting the municipality (Water System Capacity). f) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Diamond Valley). g) Doug Irwin, Director of Corporate Services/Clerk re: Litigation affecting the municipality (Lakeshore Promenade). \[Addenda\] 5.Minutes of Council and Committees: 6 - 31a) Minutes of Council meeting held on Wednesday, November 26, 2014. 32 - 33 b) Minutes of Inaugural meeting held on Wednesday, December 3, 2014. 6.Recognition of Achievements: None. 7.Public Meetings: 34 - 35 a) 7:00 p.m. Notice of Public Meeting for Proposed Amendment to the Zoning Page 1 of 268 Council Meeting Agenda - December 10, 2014 By-Law, 2937 Ridge Road West, Con 2, Pt Lot 2, RP 51R-31848, Part 1 RP 51R-33292, Parts 3 and 4, (Oro), Township of Oro-Medonte, 2014-ZBA-18, (Greg & Nadia Bell). 36 - 38 b) 7:00 p.m. Notice of Public Meeting for Proposed Amendments to the Official Plan and Zoning By-Law, 298-302 Shanty Bay Road, Plan 1, E Pt Lot 16, W Pt Lot 16, Pt Blk H and RP 51R-37843, Part 1 and Pt Lots 15 and 16, Pt Blk H, Township of Oro-Medonte, 2014-OPA-01 and 2014-ZBA-02, (Lover's Harbour Inc.). 8.Deputations: None. 9.Identification From the Public of an Agenda Item of Interest: 10.Reports of Municipal Officers: 39 - 43 a) Robin Dunn, CAO, correspondence received November 24, 2014 from Ontario Ministry of Municipal Affairs & Housing re: Municipal Delegations at OGRA/ROMA Combined Conference, February 22-24, 2015, Deadline January 16, 2015. b) Robin Dunn, CAO re: 2015 Draft Budget Overview \[To be dealt with at the December 17, 2014 Special Council meeting\]. 44 - 46 c) Report No. FI2014-24, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts November 30, 2014. 47 - 48 d) Report No. FI2014-25, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: One Third Tax Free Allowance. 49 - 56 e) Report No. DS2014-72, Andria Leigh, Director, Development Services re: 2010-ZBA-04 (Greenvilla (Bass Lake)) 1161 Line 15 North, Concession 2, Part Lot 4 (Orillia), Township of Oro-Medonte \[Refer to Item 15e)\]. 57 - 60 f) Report No. DS2014-73, Andria Leigh, Director, Development Services re: Implementation of Holding Provision Condition of Consent 2013-B-11 (Morton) \[Refer to Item 15g)\]. 61 - 67 g) Report No. CS2014-26, Doug Irwin, Director, Corporate Services/Clerk re: Accessibility - 2014 Municipal Election. 68 - 131 h) Doug Irwin, Director, Corporate Services/Clerk re: 2014-2018 Council Term, Outside Agencies, Appointment Opportunities. 11.Reports of Members of Council: None. 12.Consent Agenda: 132 - 135 a) Announcements of Interest to the Public: 1. Oro Station Community Centre, Tree Lighting Party, December 13, 2014, Page 2 of 268 Council Meeting Agenda - December 10, 2014 5:00p.m. Tree Lighting, 31 Ridge Road East. 2. Notice of Township of Oro-Medonte Administration Office Closure, Friday, December 19, 2014, 12:30-4:30 p.m. 3. Notice of Township of Oro-Medonte Administration Office Closure, Wednesday, December 24, 2014 to Friday, January 2, 2015. 4. Severn Sound Environmental Association, Dufferin Simcoe Stewardship, Township of Oro-Medonte, Tree Seedling Distribution, Order Deadline, Friday, January 16, 2015. 136 - 141 b) Minutes of Midland Public Library Board meeting held on October 2, 2014. Staff Recommendation: Receive. 142 c) Correspondence dated October 16, 2014 from Doug Hutchinson, President, Oro Agricultural Society, re: Letter of Appreciation. Staff Recommendation: Receive. 143 - 150 d) Nottawasaga Valley Conservation Authority, minutes of October 24, 2014 meeting and highlights of November 28, 2014 meeting. Staff Recommendation: Receive. 151 - 161 e) Correspondence dated November 17, 2014 from Charles Gardner, Medical Officer of Health, Simcoe Muskoka District Health Unit re: Input to Municipal Strategic Plans and Official Plans, SMDHU Municipal Election Primer and 2013-2014 Annual Report. Staff Recommendation: Receive. 162 - 165 f) Correspondence dated October 28, 2014 from J.W. Tiernay, Executive Director, OGRA re: Board of Directors Nomination and Consent Form, 2015- 2016 Term. Staff Recommendation: Receive. 13.Communications: 166 a) Correspondence received November 10, 2014 from Paul Legault, Orillia District Chamber of Commerce re: Annual Dinner, Thursday, January 15, 2015, Fern Resort. 167 - 172 b) Ontario Good Roads Association, OGRA/ROMA Combined Conference, February 22-25, 2015, Fairmont Royal York, Toronto. 173 - 174 c) Association of Municipalities of Ontario (AMO), Annual General Meeting (AGM) and Annual Conference, 2015, August 16-19, 2015, Niagara Falls, Ontario. 175 d) Correspondence dated November 24, 2014 from Ann Budge re: Pedestrian Road Sign Request, Both Ends, Line 6 North in Sugarbush. 176 e) Correspondence dated November 24, 2014 from Ann Budge re: Request to Reduce Speed Limit, Line 6 North, in Sugarbush. 177 - 180 f) Correspondence dated November 21, 2014 from Jim Sammon, Principal, OD/Park Secondary School re: Request for School Naming Committee Page 3 of 268 Council Meeting Agenda - December 10, 2014 Representative. 181 - 186 g) Correspondence received November 28, 2014 from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation re: 27th Annual Conservation Dinner, Wednesday, May 27, 2015, The Manor Carry Place Golf and Country Club, 16750 Weston Road, King. 187 - 190 h) Correspondence dated December 2, 2014 from Julia DeDecker, AECOM Canada Ltd. re: Highway 11 Rehabilitation: Shelswell/Willow Creek Culvert Replacement - Letter to Request Exemption from the Township of Oro- Medonte Noise By-Law No. 2012-167. 191 i) Correspondence received December 1, 2014 from Municipal Affairs and Housing re: Age-Friendly Community Planning Grant. 14.Notice of Motions: None. 15.By-Laws: 192 - 216 a) By-Law No. 2014-194: A By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro- Medonte and to Repeal By-law No. 2013-054. 217 - 259 b) By-Law No. 2014-197: A By-law to Authorize the Execution of the Ontario Community Infrastructure Fund Formula-Based Funding Contribution Agreement between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs and The Corporation of the Township of Oro-Medonte. 260 - 261 c) By-Law No. 2014-198: A By-law to Constitute and Appoint a Development Services Committee and to Repeal By-law 2011-010. 262 d) By-Law No. 2014-199: A By-law to Repeal By-laws 2011-013 and 2013-182 Being a By-law to Govern the Proceedings of the Committee of Adjustment in the Township of Oro-Medonte. 263 - 264 e) By-Law No. 2014-200: A By-law to amend the zoning provisions which apply to the lands located at 1161 Line 15 North, Concession 2, Part of Lot 4 (Orillia), Township of Oro-Medonte 2010-ZBA-04 (Greenvilla (Bass Lake)). 265 f) By-Law No. 2014-201: A By-Law to Amend By-Law, 2014--law of The Corporation of the Township of Oro-Medonte to Provide for the -law). 266 - 267 g) By-Law No. 2012-202: A By-law to amend the zoning provisions which apply to lands within Concession 7, West Part of Lot 5 (Medonte), Township of Oro-Medonte, by placing a Holding (H) Provision on the lands (Morton). 16.Questions from the Public Clarifying an Agenda Item: Page 4 of 268 Council Meeting Agenda - December 10, 2014 17.Closed Session Items (Unfinished Items): 18.Confirmation By-Law: 268 a) By-Law No. 2014-190: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, December 10, 2014. 19.Adjournment: a) Motion to Adjourn. Page 5 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... The Township of Oro-Medonte Council Meeting Minutes Council Chambers Wednesday, November 26, 2014Time: 12:34 p.m. 2010-2014 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director, Present: Finance/Treasurer/Deputy CAO; Jerry Ball, Director, Transportation and Environmental Services; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director, Recreation and Community Services; Hugh Murray, Fire Chief; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Lisa McNiven, Manager, Transportation Services; Michelle Jakobi, Operations Technologist, Transportation and Environmental Services; Janette Teeter, Supervisor, Clerks Services/Deputy Clerk Also Barb Coutanche, Scott Macpherson, Phil Hall, Scott Jermey, Ann Present: Truyens, Noelle Rancourt, Bruce Quinn, Ann Budge, K. Piotrowski, Sam Bergeron, Gerry Galea, Brian Goodreid, Martin Kimble, Steve Charron, Gary Pearson, David Star, Shirley Partridge, Jerry Young, Jim Partridge 1.Call to Order - Private Prayer/Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. 126 Page of Page 6 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. 2.Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C141126-1 Moved by Crawford, Seconded by Lancaster Be it resolved that the agenda for the Council meeting of Wednesday, November 26, 2014 be received and adopted, as amended, to withdraw Item 10f) Report No. TES2014-22, Jerry Ball, Director, Transportation & Environmental Services re: Horseshoe Valley Water Share. Carried. 3.Disclosure of Pecuniary Interest: None declared. 4.Closed Session Items: a) Motion to go In Closed Session. Motion No. C141126-2 Moved by Evans, Seconded by Meyer Be it resolved that we do now go in Closed Session at 12:36 p.m. to discuss personal matters affecting an identifiable individual. Carried. b) Motion to Rise and Report. Motion No. C141126-3 Moved by Evans, Seconded by Lancaster Be it resolved that we do now Rise at 1:01 p.m. and that Closed Session Item 4c) Councillor Meyer re: Personal matters about an identifiable individual (CAO Performance Management) be brought forward for further discussion in Closed Session. Carried. c) Councillor Meyer re: Personal matters about an identifiable individual (CAO Performance Management). The following staff were present: Doug Irwin, Director, Corporate Services/Clerk. 226 Page of Page 7 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. Motion No. C1451126-4 Moved by Coutanche, Seconded by Lancaster Be it resolved that we do now go in Closed Session at 1:07 p.m. to discuss personal matters affecting an identifiable individual. Carried. Motion No. C141126-5 Moved by Lancaster, Seconded by Coutanche Be it resolved that we do now Rise at 1:21 p.m. and Report on the Closed Session Item 4c) Councillor Meyer re: Personal matters about an identifiable individual (CAO Performance Management). Carried. c) Councillor Meyer re: Personal matters about an identifiable individual (CAO Performance Management). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk. Motion No. C141126-6 Moved by Crawford, Seconded by Lancaster Be it resolved that the confidential correspondence dated November 26, 2014 and presented by Councillor Meyer re: Personal matters about an identifiable individual (CAO Performance Management) be received and endorsed by Council. Carried. d) Robin Dunn, CAO, re: Education or training of members (Knowledge Transfer). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services/Clerk, Donna Hewitt, Director, Corporate & Strategic Initiatives; Andria Leigh, Director, Development Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk. Motion No. C141126-7 Moved by Evans, Seconded by Meyer Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re: Education or training of members (Knowledge Transfer) be received. Carried. 326 Page of Page 8 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. 5.Minutes of Council and Committees: a) Minutes of Human Resources Committee meeting held on Wednesday, November 12, 2014. Motion No. C141126-8 Moved by Lancaster, Seconded by Evans Be it resolved that the draft minutes of the Human Resources Committee meeting held on Wednesday, November 12, 2014 be received and adopted. Carried. Motion No. C141126-9 Moved by Crawford, Seconded by Lancaster Be it resolved that the remaining 2014 Funds approved under Shared Costs Performance Management be reallocated to the CAOs Office Administrative Consultant Fees for Phase 1 of a Comprehensive Communications Review and further that funds be identified in the 2015 Budget for Phase 2 and 3. Carried. b) Minutes of Council meeting held on Wednesday, November 12, 2014. Motion No. C141126-10 Moved by Meyer, Seconded by Evans Be it resolved that the draft minutes of the Council meeting held on Wednesday, November 12, 2014 be received and adopted as printed and circulated. Carried. c) Minutes of Special Council meeting held on Wednesday, November 19, 2014. Motion No. C141126-11 Moved by Lancaster, Seconded by Crawford Be it resolved that the draft minutes of Special Council meeting held on Wednesday, November 19, 2014 be received and adopted as printed and circulated. Carried. 426 Page of Page 9 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. d) Minutes of Committee of Adjustment meeting held on Thursday, November 20, 2014. Motion No. C141126-12 Moved by Evans, Seconded by Meyer Be it resolved that the draft minutes of the Committee of Adjustment meeting held on Thursday, November 20, 2014 be received. Carried. 6.Recognition of Achievements: None. 7.Public Meetings: a) Proposed Amendment to the Zoning By-Law, 1064 Line 5 North, Concession 5 East Part Lot 14 East Part Lot 15, (former Township of Oro), Township of Oro-Medonte, 2014-ZBA-15 (Partridge) \[Refer to Items 10i) and 15p)\]. Deputy Mayor Hough called the meeting to order at 7:03 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By- law, Application 2014-ZBA-15 (Partridge) 1064 Line 5 North and described as Concession 5, East Part Lot 14 and East Part Lot 15 (Oro), in the Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on November 4, 2014 and a sign posted on the subject property on November 4, 2014 The following correspondence was received at the meeting: Simcoe County District School Board dated November 7, 2014; Nottawasaga Valley Conservation Authority dated November 10, 2014; County of Simcoe dated November 10, 2014. Andria Leigh, Director, Development Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: None. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Townships website. There being no further comments or questions, the meeting adjourned at 7:10 p.m. 526 Page of Page 10 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. b) Proposed Amendment to the Zoning By-Law, 665 Line 8 North, Concession 9 West Part Lot 17, (former Township of Oro), Township of Oro-Medonte, 2014-ZBA-16 (Partridge) \[Refer to Items 10j) and 15q)\]. Deputy Mayor Hough called the meeting to order at 7:12 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2014-ZBA-16 (Partridge) 665 Line 8 North and described as Concession 9, West Part Lot 17 (Oro), in the Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on November 4, 2014 and a sign posted on the subject property on November 4, 2014 The following correspondence was received at the meeting: Simcoe County District School Board dated November 7, 2014; County of Simcoe dated November 10, 2014; Lake Simcoe Region Conservation Authority dated November 26, 2014. Andria Leigh, Director, Development Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment:. Jim Partridge Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Townships website. There being no further comments or questions, the meeting adjourned at 7:21 p.m. 626 Page of Page 11 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. c) Proposed Amendment to the Zoning By-Law, 425 Line 2 South, Concession 3 West Part Lot 23, (former Township of Oro), Township of Oro-Medonte, 2014-ZBA-17 (Piotrowski) \[Refer to Items 10k) and 15r)\]. Deputy Mayor Hough called the meeting to order at 7:23 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2014-ZBA-17 (Piotrowski) 425 Line 2 South and described as Concession 3, West Part Lot 23 (Oro), in the Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on November 4, 2014 and a sign posted on the subject property on November 4, 2014 The following correspondence was received at the meeting: Simcoe County District School Board dated November 7, 2014; County of Simcoe dated November 10, 2014; Nottawasaga Valley Conservation Authority dated November 10, 2014. Andria Leigh, Director, Development Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: None. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Townships website. There being no further comments or questions, the meeting adjourned at 7:28 p.m. 726 Page of Page 12 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. d) Proposed Amendment to the Zoning By-Law, 1106 Horseshoe Valley Road (County Road 22), Part of Lots 1 & 2, Concession 3 (former Township of Medonte), Township of Oro-Medonte, 2014-ZBA-14 (Heights of Horseshoe Ski & Country Club). Deputy Mayor Hough called the meeting to order at 7:29 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2014-ZBA-14 (Heights of Horseshoe Ski & Country Club) 1106 Horseshoe Valley Road (County Road 22) and described as Concession 3, Parts of Lots 1 and 2, former Township of Medonte, in the Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on November 4, 2014 and signs posted on the subject property on October 29, 2014. The following correspondence was received at the meeting: County of Simcoe dated October 27, 2014; Nottawasaga Valley Conservation Authority dated November 10, 2014; Simcoe County District School Board dated November 7, 2014; Skyline Horseshoe Valley Inc. dated November 24, 2014. Andria Leigh, Director, Development Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. Brian Goodreid, Goodreid Planning Group, on behalf of applicant, provided an overview. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: None. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Townships website. There being no further comments or questions, the meeting adjourned at 7:58 p.m. 8.Deputations: None. 9.Identification From the Public of an Agenda Item of Interest: 826 Page of Page 13 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. 10.Reports of Municipal Officers: a) Robin Dunn, CAO, re: Education or training of members - Council-Elect Orientation. Confidential correspondence dated March 24, 2014 and by-law correspondence was distributed to Council-Elect. Motion No. C141126-13 Moved by Evans, Seconded by Lancaster Be it resolved that the verbal information presented by Robin Dunn, CAO and Doug Irwin, Director, Corporate Services/Clerk, re: Education or training of members - Council-Elect Orientation be received. Carried. b) Report No. FI2014-23, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts October 31, 2014. Motion No. C141126-14 Moved by Lancaster, Seconded by Meyer Be it resolved 1. That Report No. FI 2014-23, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re: Statement of Accounts October 31, 2014 be received for information only. 2. And That the accounts for the month of October 2014 totalling $ 2,138,469.55 be received. Carried. c) Report No. RC2014-21, Shawn Binns, Director, Recreation and Community Services re: A Framework for the Management of Special Events in Oro-Medonte. Motion No. C141126-15 Moved by Lancaster, Seconded by Evans Be it resolved 1. That Report No. RC2014-21, Shawn Binns, Director, Recreation and Community Services re: A Framework for the Management of Special Events in Oro-Medonte be received and adopted. 2. That the framework for the management of special events in Oro-Medonte be approved in principle. 3. And That the draft By-law to establish a framework with respect to notification and issuance of permits for special events in the Township of Oro-Medonte be brought at a future meeting for Councils consideration. Carried. 926 Page of Page 14 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. d) Report No. CSI2014-10, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update September/October, 2014. Motion No. C141126-16 Moved by Meyer, Seconded by Lancaster Be it resolved that Report No. CSI 2014-10, Donna Hewitt, Director, Corporate & Strategic Initiatives re: Corporate Projects Status Update September/October, 2014 be received for information only. Carried. e) Report No. TES2014-21, Jerry Ball, Director, Transportation and Environmental Services re: Results for RFP No. TES2014-01 Supply and Delivery of 2014 Model Hand Feed Brush Chipper (Including Trade-in). Motion No. C141126-17 Moved by Evans, Seconded by Lancaster Be it resolved 1. That Report No. TES2014-21, Jerry Ball, Director, Transportation and Environmental Services re: Results for RFP No. TES2014-01 Supply and Delivery of 2014 Model Hand Feed Brush Chipper (Including Trade-in) be received and adopted. 2. That the following Quotations for RFP NO. TES2014-01, 2014 Model Hand Feed Brush Chipper be awarded to Vermeer Canada, Option 1 as outlined in Report No. TES2014-21. 3. And That the respective Contractors are advised of Councils decision, under the Manager, Transportation Services' signature. Carried. f) Report No. TES2014-22, Jerry Ball, Director, Transportation & Environmental Services re: Horseshoe Valley Water Share. This item was withdrawn. 1026 Page of Page 15 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. g) Report No. TES2014-23, Jerry Ball, Director, Transportation & Environmental Services re: Water Consumption Rates. Motion No. C141126-18 Moved by Lancaster, Seconded by Meyer Be it resolved 1. That Report No. TES2014-23, Jerry Ball, Director, Transportation & Environmental Services re: Water Consumption Rates be received and adopted. 2. That Council approve an amendment, to Schedule J of the Townships Fees and Charges By-law, to reflect a Water Consumption Rate of $2.22/m3 and an annual Infrastructural Renewal Charge of $230, effective January 1, 2015. 3. And That the appropriate By-law be brought forward for Council's consideration. Carried. h) Report No. DS2014-067, Andria Leigh, Director, Development Services re: Site Plan Agreements and Removal of Holding Provisions, (Democrat Maplewood Limited), Plan 51M-957, (Former Township of Oro) \[Refer to Items 15b)-15o)\]. Motion No. C141126-19 Moved by Lancaster, Seconded by Evans Be it resolved 1. That Report DS 2014-067, Andria Leigh, Director, Development Services re: Site Plan Agreements and Removal of Holding Provisions, (Democrat Maplewood Limited), Plan 51M-957, (Former Township of Oro) be received and adopted; 2. That the Township of Oro-Medonte enters into Site Plan Agreements with Democrat Maplewood Limited thereby permitting the removal of the Holding Provision applying to Lots 17-20, 88, 90-91, for the construction of a single detached dwelling on each lot; 3. That the appropriate by-laws be brought forward for Councils consideration to enter into a Site Plan Agreement with Democrat Maplewood Limited and to remove the Holding Provisions applying to the lands described as: Lot 17 of Plan 51M-957, Lot 18 of Plan 51M-957, Lot 19 of Plan 51M-957, Lot 20 of Plan 51M-957, Lot 88 of Plan 51M-957, Lot 90 of Plan 51M-957, and Lot 91 of Plan 51M-957 respectively. 4. And That the owner be notified of Councils decision under the Director, Development Services' signature. Carried. 1126 Page of Page 16 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. i) Report No. DS2014-068, Andria Leigh, Director, Development Services re: Zoning By-law Amendment, 2014-ZBA-15, James & Nancy Partridge, 1064 Line 5 North, CON 5 E PT LOT 14 E PT LOT 15 (Oro), Township of Oro-Medonte \[Refer to Item 15p)\]. Motion No. C141126-20 Moved by Meyer, Seconded by Lancaster Be it resolved 1. That Report No. DS2014-068, Andria Leigh, Director, Development Services re: Zoning By-law Amendment, 2014-ZBA-15, James & Nancy Partridge, 1064 Line 5 North, CON 5 E PT LOT 14 E PT LOT 15 (Oro), Township of Oro-Medonte be received and adopted. 2. That Zoning By-law Amendment Application 2014-ZBA-15 (Partridge), being on Schedule A12 be approved and that Zoning By-law 97-95, is hereby further amended by changing the zone symbol applying to the retained land located in Concession 5, East Part Lot 14 and East Part Lot 15, in the former geographic Township of Oro, from Agricultural/Rural (A/RU) and Environmental Protection (EP) Zones to Agricultural/Rural Exception 250 (A/RU*250) and Environmental Protection (EP) Zones to prohibit residential uses, and by changing the zone symbol applying to the severed land located in Concession 5, Part of Lot 14, Part 1, Plan 51R-39440, in the former geographic Township of Oro, from Agricultural/Rural (A/RU) Zone to Agricultural/Rural Exception 251 (A/RU*251) Zone to recognize a reduced lot size for a hobby farm, as shown on Schedule A of proposed By-law 2014-187. 3. And that the applicant be advised of Councils decision under the Director, Development Services' signature. Carried. 1226 Page of Page 17 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. j) Report No. DS2014-069, Andria Leigh, Director, Development Services re: Zoning By-law Amendment, 2014-ZBA-16, James Partridge, 665 Line 8 North, CON 9 W PT LOT 17 (Oro), Township of Oro-Medonte \[Refer to Item 15q)\]. Motion No. C141126-21 Moved by Evans, Seconded by Lancaster Be it resolved 1. That Report No. DS2014-069, Andria Leigh, Director, Development Services re: Zoning By-law Amendment, 2014-ZBA-16, James Partridge, 665 Line 8 North, CON 9 W PT LOT 17 (Oro), Township of Oro-Medonte be received and adopted. 2. That Zoning By-law Amendment Application 2014-ZBA-16 (Partridge), being on Schedule A10 be approved and that Zoning By-law 97-95, is hereby further amended by changing the zone symbol applying to the retained land located in Concession 9 West Part Lot 17, in the former geographic Township of Oro, from Agricultural/Rural (A/RU) and Environmental Protection (EP) Zones to Agricultural/Rural Exception 253 (A/RU*253) and Environmental Protection (EP) Zones to prohibit residential uses, and by changing the zone symbol applying to the severed land located in Concession 9, West Part Lot 17, in the former geographic Township of Oro, from Agricultural/Rural (A/RU) Zone to Agricultural/Rural Exception 254 (A/RU*254) Zone to recognize a reduced lot size for a hobby farm, as shown on Schedule A of proposed By-law 2014-188. 3. And that the applicant be advised of Councils decision under the Director, Development Services' signature. Carried. 1326 Page of Page 18 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. k) Report No. DS2014-070, Andria Leigh, Director, Development Services re: Zoning By- law Amendment, 2014-ZBA-17, Edmund Piotrowski, 425 Line 2 South, CON 3 W PT LOT 23 (Oro), Township of Oro-Medonte \[Refer to Item 15r)\]. Motion No. C141126-22 Moved by Lancaster, Seconded by Meyer Be it resolved 1. That Report No. DS2014-070, Andria Leigh, Director, Development Services re: Zoning By-law Amendment, 2014-ZBA-17, Edmund Piotrowski, 425 Line 2 South, CON 3 W PT LOT 23 (Oro), Township of Oro-Medonte be received and adopted. 2. That Zoning By-law Amendment Application 2014-ZBA-17 (Piotrowski), being on Schedule A9 be approved and that Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the retained land located in Concession 3 West Part Lot 23 in the former geographic Township of Oro, from Agricultural/Rural (A/RU) and Environmental Protection (EP) Zones to Agricultural/Rural Exception 252 (A/RU*252) and Environmental Protection (EP) Zones to prohibit residential uses, as shown on Schedule A of proposed By-law 2014-189. 3. And that the applicant be advised of Councils decision under the Director, Development Services' signature. Carried. l) Report No. DS2014-071, Andria Leigh, Director, Development Services re: Request for Extension of Draft Plan Approval, Plan of Subdivision Application 2008-SUB-02, Lake Simcoe Aeropark Inc., Part Lots 18 and 19, Concession 8 (Oro), Township of Oro- Medonte. Motion No. C141126-23 Moved by Evans, Seconded by Lancaster Be it resolved 1. That Report No. DS2014-071, Andria Leigh, Director, Development Services re: Request for Extension of Draft Plan Approval, Plan of Subdivision Application 2008- SUB-02, Lake Simcoe Aeropark Inc., Part Lots 18 and 19, Concession 8 (Oro), Township of Oro-Medonte be received and adopted. 2. That Council approve the extension to Draft plan Approval for Lake Simcoe Aeropark Inc. 2008-SUB-02 for a period of one year to November 26, 2015. 3. And that the applicant be advised of Councils decision under the Director, Development Services' signature. Carried. 1426 Page of Page 19 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. m) Report No. CS2014-24, Doug Irwin, Director, Corporate Services/Clerk re: Amendment to the Records Retention By-law No. 2013-116 \[Refer to Item 15a)\]. Motion No. C141126-24 Moved by Meyer, Seconded by Lancaster Be it resolved 1. That Report No. CS2014-24, Doug Irwin, Director, Corporate Services/Clerk re: Amendment to the Records Retention By-law No. 2013-116 be received and adopted. 2. That the amendments to the Townships Records Retention By-law, as outlined in Report CS2014-24 be approved. 3. And That the appropriate by-law be brought forward for Councils consideration. Carried. n) Report No. CS2014-25, Doug Irwin, Director, Corporate Services/Clerk re: Procedural By-law Update. Motion No. C141126-25 Moved by Lancaster, Seconded by Evans Be it resolved 1. That Report No. CS2014-25, Doug Irwin, Director, Corporate Services/Clerk re: Procedural By-law Update be received and adopted. 2. And That the Clerk bring forward draft Procedural By-law No. 2014-194 for Councils consideration. Carried. 11.Reports of Members of Council: None. 1526 Page of Page 20 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. 12.Consent Agenda: a) Announcements of Interest to the Public: 1. St. Luke's Anglican Church, Christmas Crafts & Bake Sale, Hwy #12 West at Price's Corners, Saturday, November 29, 2014, 9:00am-3:30pm. 2. County of Simcoe Organics Processing Facility (OPF) and Materials Management Facility (MMF) Infrastructure Projects, Public Consultation Session, Tuesday, December 2, 2014, Simcoe County Museum, Meetings Rooms A & B, 2:00-4:00pm, 6:00-8:00pm. 3. Township of Oro-Medonte, Inaugural Meeting, Wednesday, December 3, 2014, 7:00pm. 4. Severn Sound Environmental Association, Dufferin Simcoe Stewardship, Township of Oro-Medonte, Tree Seedling Distribution, Order Deadline, Friday, January 16, 2015. b) Minutes of Sustainability Plan Steering Committee meeting held on July 31, 2014. Staff Recommendation: Receive. c) Correspondence dated November 7, 2014 from Sue Bragg, Gaviller & Company LP re: 2014 Interim Audit. Staff Recommendation: Receive. d) Correspondence dated November 10, 2014 from Joel Locklin, Manager (A), Program Operations, Ministry of Agriculture, Food and Rural Affairs re: Ontario Community Infrastructure Fund (OCIF) Application-Based Component. Staff Recommendation: Receive. e) Correspondence dated November 10, 2014 from Joel Locklin, Manager (A), Program Operations, Ministry of Agriculture, Food and Rural Affairs re: Building Canada Fund - Small Communities Fund (SCF). Staff Recommendation: Receive. f) Severn Sound Environmental Association re: 2013 Annual Report. Staff Recommendation: Receive. g) Correspondence dated November 12, 2014 from Charles Gardner, Medical Officer of Health, Simcoe Muskoka District Health Unit re: New Food Inspection Disclosure Program Coming Soon. Staff Recommendation: Receive. 1626 Page of Page 21 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. Motion No. C141126-26 Moved by Lancaster, Seconded by Meyer Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. St. Luke's Anglican Church, Christmas Crafts & Bake Sale, Hwy #12 West at Price's Corners, Saturday, November 29, 2014, 9:00am-3:30pm. 2. County of Simcoe Organics Processing Facility (OPF) and Materials Management Facility (MMF) Infrastructure Projects, Public Consultation Session, Tuesday, December 2, 2014, Simcoe County Museum, Meetings Rooms A & B, 2:00-4:00pm, 6:00-8:00pm. 3. Township of Oro-Medonte, Inaugural Meeting, Wednesday, December 3, 2014, 7:00pm. 4. Severn Sound Environmental Association, Dufferin Simcoe Stewardship, Township of Oro-Medonte, Tree Seedling Distribution, Order Deadline, Friday, January 16, 2015. b) Minutes of Sustainability Plan Steering Committee meeting held on July 31, 2014. Received. c) Correspondence dated November 7, 2014 from Sue Bragg, Gaviller & Company LP re: 2014 Interim Audit. Received. d) Correspondence dated November 10, 2014 from Joel Locklin, Manager (A), Program Operations, Ministry of Agriculture, Food and Rural Affairs re: Ontario Community Infrastructure Fund (OCIF) Application-Based Component. Received. e) Correspondence dated November 10, 2014 from Joel Locklin, Manager (A), Program Operations, Ministry of Agriculture, Food and Rural Affairs re: Building Canada Fund - Small Communities Fund (SCF). Received. f) Severn Sound Environmental Association re: 2013 Annual Report. Received. g) Correspondence dated November 12, 2014 from Charles Gardner, Medical Officer of Health, Simcoe Muskoka District Health Unit re: New Food Inspection Disclosure Program Coming Soon. Received. Carried. 1726 Page of Page 22 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. 13.Communications: a) Correspondence dated October 10, 2014 from Roy Maddox, Sno Voyageurs Snowmobile Club re: Request to Renew Ontario Federation of Snowmobile Clubs Memorandum of Understanding for a Two Year Term (2014/2015 and 2015/2016) \[Refer to Item 15t)\]. Motion No. C141126-27 Moved by Evans, Seconded by Lancaster Be it resolved 1. That the correspondence dated October 10, 2014, from Roy Maddox, President, Sno Voyageurs Snowmobile Club, re: Memorandum of Understanding with the Ontario Federation of Snowmobile Clubs be received. 2. That Council give consideration to the execution of a two year agreement with the Sno Voyageurs Snowmobile Club with permission to utilize the following municipal road allowances and Rail Trail: - North side of 50/51 Sideroad from Cassell Drive to Line 2 North, - Line 2 North from 50/51 Sideroad to the Highway 400 corridor, - Line 4 North from Highway 400 to Ingram Road, - South side of Ingram Road from Line 4 North to Line 5 North, - Rail Trail from Line 5 South to Thunderbridge at Ridge Road West, - Line 1 North from 1/4 way from Old Barrie Road West to 30/31 Sideroad West, - 30/31 Sideroad West for 2000 feet, - Line 1 North 2000 feet from 30/31 Sideroad West, - Line 2 North from South of Bass Lake Sideroad West to past Bidwell Road, - Line 3 North from north of Highland Drive, south on Line 3 North for 3000 feet, - Line 3 North from 3000 feet south of Bass Lake Sideroad West to Bass Lake Sideroad West, - Bass Lake Sideroad West, easterly from Line 3 North to Line 5 North to join Orillia trail. 3. That the Sno Voyageurs Club be notified that the Township does not have jurisdiction over: - Cassell Drive from County Road 93 to 50/51 Sideroad, - Old Barrie Road West from County Road 93 - 3/4 way to 1 Line North, - Horseshoe Valley Road West from Line 1 North to Craighurst County Road 93, - South Side Horseshoe Valley Road from Horseshoe Resort to halfway to Line 3 North. 4. That the appropriate by-law be brought forward for Council's consideration. 5. And Further that the Sno Voyageurs Snowmobile Club be notified of Council's decision under the Director, Recreation and Community Services' signature. Carried. 1826 Page of Page 23 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. b) Correspondence dated October 21, 2014 from Rob Love, President, Orillia District Snowmobile Club re: Request to Renew Ontario Federation of Snowmobile Clubs Memorandum of Understanding for a Two Year Term (2014/2015 and 2015/2016) \[Refer to Item 15u)\]. Motion No. C141126-28 Moved by Meyer, Seconded by Lancaster Be it resolved 1. That the correspondence dated October 21, 2014 from Rob Love, President, Orillia District Snowmobile Club, re: Memorandum of Understanding with the Ontario Federation of Snowmobile Clubs be received. 2. That Council give consideration to the execution of a two year agreement with the Orillia District Snowmobile Club to utilize the following municipal road allowances and Rail Trail: - Line 5 North from Bass Lake Side Road to Horseshoe Valley Road in its entirety, - Line 5 North from approximately 100 metres south of Railway Line to the top of the hill on Line 5 North, - Line 5 North approximately 1 km north of Horseshoe Valley Road for a distance of 1 km, - Line 6 North from Mount St. Louis Road West approximately 650 metres to the top of the hill, - Line 9 North of Bass Lake Side Road in its entirety to the bottom of the hill at Gold Mountain Springs (opened Road Allowance) approximately 1.5km long, - Line 11 North from Old Barrie Road to Bass Lake Side Road East in its entirety, - Rail Trail from Line 5 South to Woodland Drive. 3. That the appropriate by-law be brought forward for Council's consideration. 4. And Further that the Orillia District Snowmobile Club be notified of Council's decision under the Director, Recreation and Community Services' signature. Carried. 1926 Page of Page 24 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. c) Correspondence dated November 17, 2014 from Joel Locklin, Manager (A), Program Operations, Ministry of Agriculture, Food and Rural Affairs re: Ontario Community Infrastructure Fund - Formula-Based Funding Contribution Agreement. Motion No. C141126-29 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the correspondence dated November 17, 2014 from Joel Locklin, Manager (A), Program Operations, Ministry of Agriculture, Food and Rural Affairs re: Ontario Community Infrastructure Fund - Formula-Based Funding Contribution Agreement be received. 2. And That the appropriate by-law be brought forward to enter into the OCIF-Formula Contribution Agreement to the December 10, 2014 meeting. Carried. 14.Notice of Motions: None. 15.By-Laws: a) By-Law No. 2014-170: Being a By-law to Amend By-Law No. 2013-116, A By-Law to Provide a Schedule of Retention Periods for the Records of the Township of Oro- Medonte. b) By-Law No. 2014-173: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 91, Plan 51M-957, as in 58533-0315 LT, Roll # 4346-010-003-26591, Township of Oro-Medonte, County of Simcoe. c) By-Law No. 2014-174: A By-law to remove the Holding symbol On lands described as follows: Lot 91, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26591. d) By-Law No. 2014-175: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 90, Plan 51M-957, as in 58533-0314 LT, Roll # 4346-010-003-26590, Township of Oro-Medonte, County of Simcoe. 2026 Page of Page 25 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. e) By-Law No. 2014-176: A By-law to remove the Holding symbol On lands described as follows: Lot 90, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26590. f) By-Law No. 2014-177: A By-law to Authorize the Execution of a Site Plan Control Agreement,between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 88, Plan 51M-957, as in 58533-0312 LT, Roll # 4346-010-003-26588, Township of Oro-Medonte, County of Simcoe. g) By-Law No. 2014-178: A By-law to remove the Holding symbol On lands described as follows: Lot 88, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26588. h) By-Law No. 2014-179: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 20, Plan 51M-957, as in 58533-0244, Roll # 4346-010-003-26520, Township of Oro-Medonte, County of Simcoe. i) By-Law No. 2014-180: A By-law to remove the Holding symbol On lands described as follows: Lot 20, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26520. j) By-Law No. 2014-181: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 19, Plan 51M-957, as in 58533-0243 LT, Roll # 4346-010-003-26519, Township of Oro-Medonte, County of Simcoe. k) By-Law No. 2014-182: A By-law to remove the Holding symbol On lands described as follows: Lot 19, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26519. l) By-Law No. 2014-183: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 18, Plan 51M-957, as in 58533-0242 LT, Roll # 4346-010-003-26518, Township of Oro-Medonte, County of Simcoe. m) By-Law No. 2014-184: A By-law to remove the Holding symbol On lands described as follows: Lot 18, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26518. 2126 Page of Page 26 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. n) By-Law No. 2014-185: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 17, Plan 51M-957, as in 58533-0241 LT, Roll # 4346-010-003-26517, Township of Oro-Medonte, County of Simcoe. o) By-Law No. 2014-186: A By-law to remove the Holding symbol On lands described as follows: Lot 17, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26517. p) By-Law No. 2014-187: A By-law to amend the zoning provisions which apply to lands within Concession 5, East Part Lot 14, East Part Lot 15 (Former Township of Oro), 1064 Line 5 North (James & Nancy Partridge, 2014-ZBA-15). q) By-Law No. 2014-188: A By-law to amend the zoning provisions which apply to lands within Concession 9, West Part Lot 17 (Former Township of Oro), 665 Line 8 North, (James Partridge, 2014-ZBA-16). r) By-Law No. 2014-189: A By-law to amend the zoning provisions which apply to lands within Concession 3, West Part Lot 23 (Former Township of Oro), 425 Line 2 South (Edmund Piotrowski, 2014-ZBA-17). s) By-Law No. 2014-193: A By-law to Authorize the Execution of a Lease Agreement Between The Corporation of the Township of Oro-Medonte and Senti Bertram Rasa. t) By-Law No. 2014-195: A By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Sno Voyageurs Club For the 2014/2015 and 2015/2016 Seasons and to Repeal By-law No. 2012-210. u) By-Law No. 2014-196: A By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club For the 2012/2013 and 2013/2014 Seasons and to Repeal By-law No. 2012-211. Motion No. C141126-30 Moved by Lancaster, Seconded by Meyer Be it resolved that a) By-Law No. 2014-170: Being a By-law to Amend By-Law No. 2013-116, A By-Law to Provide a Schedule of Retention Periods for the Records of the Township of Oro- Medonte. 2226 Page of Page 27 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. b) By-Law No. 2014-173: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 91, Plan 51M-957, as in 58533-0315 LT, Roll # 4346-010-003-26591, Township of Oro-Medonte, County of Simcoe. c) By-Law No. 2014-174: A By-law to remove the Holding symbol On lands described as follows: Lot 91, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26591. d) By-Law No. 2014-175: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 90, Plan 51M-957, as in 58533-0314 LT, Roll # 4346-010-003-26590, Township of Oro-Medonte, County of Simcoe. e) By-Law No. 2014-176: A By-law to remove the Holding symbol On lands described as follows: Lot 90, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26590. f) By-Law No. 2014-177: A By-law to Authorize the Execution of a Site Plan Control Agreement,between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 88, Plan 51M-957, as in 58533-0312 LT, Roll # 4346-010-003-26588, Township of Oro-Medonte, County of Simcoe. g) By-Law No. 2014-178: A By-law to remove the Holding symbol On lands described as follows: Lot 88, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26588. h) By-Law No. 2014-179: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 20, Plan 51M-957, as in 58533-0244, Roll # 4346-010-003-26520, Township of Oro-Medonte, County of Simcoe. i) By-Law No. 2014-180: A By-law to remove the Holding symbol On lands described as follows: Lot 20, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26520. j) By-Law No. 2014-181: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 19, Plan 51M-957, as in 58533-0243 LT, Roll # 4346-010-003-26519, Township of Oro-Medonte, County of Simcoe. 2326 Page of Page 28 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. k) By-Law No. 2014-182: A By-law to remove the Holding symbol On lands described as follows: Lot 19, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26519. l) By-Law No. 2014-183: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 18, Plan 51M-957, as in 58533-0242 LT, Roll # 4346-010-003-26518, Township of Oro-Medonte, County of Simcoe. m) By-Law No. 2014-184: A By-law to remove the Holding symbol On lands described as follows: Lot 18, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26518. n) By-Law No. 2014-185: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 17, Plan 51M-957, as in 58533-0241 LT, Roll # 4346-010-003-26517, Township of Oro-Medonte, County of Simcoe. o) By-Law No. 2014-186: A By-law to remove the Holding symbol On lands described as follows: Lot 17, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26517. s) By-Law No. 2014-193: A By-law to Authorize the Execution of a Lease Agreement Between The Corporation of the Township of Oro-Medonte and Senti Bertram Rasa. t) By-Law No. 2014-195: A By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Sno Voyageurs Club For the 2014/2015 and 2015/2016 Seasons and to Repeal By-law No. 2012-210. u) By-Law No. 2014-196: A By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club For the 2012/2013 and 2013/2014 Seasons and to Repeal By-law No. 2012-211. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 2426 Page of Page 29 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. Motion No. C141126-31 Moved by Lancaster, Seconded by Evans Be it resolved that p) By-Law No. 2014-187: A By-law to amend the zoning provisions which apply to lands within Concession 5, East Part Lot 14, East Part Lot 15 (Former Township of Oro), 1064 Line 5 North (James & Nancy Partridge, 2014-ZBA-15). q) By-Law No. 2014-188: A By-law to amend the zoning provisions which apply to lands within Concession 9, West Part Lot 17 (Former Township of Oro), 665 Line 8 North, (James Partridge, 2014-ZBA-16). r) By-Law No. 2014-189: A By-law to amend the zoning provisions which apply to lands within Concession 3, West Part Lot 23 (Former Township of Oro), 425 Line 2 South (Edmund Piotrowski, 2014-ZBA-17). be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16.Questions from the Public Clarifying an Agenda Item: 17.Closed Session Items (Unfinished Items): a) Motion to go in Closed Session Motion No. C141126-32 Moved by Lancaster, Seconded by Evans Be it resolved that we do now go in Closed Session at 4:12 p.m. to discuss education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended. Carried. 2526 Page of Page 30 of 268 5.a) Minutes of Council meeting held on Wednesday, November ... Council Meeting Minutes November 26, 2014. b) Motion to Rise and Report Motion No. C141126-33 Moved by Meyer, Seconded by Evans Be it resolved that we do now Rise at 5:25 p.m. and Report on the Closed Session Item 4d) Robin Dunn, CAO, re: Education or training of members (Knowledge Transfer). Carried. Refer to Item 4d). 18.Confirmation By-Law: a) By-Law No. 2014-172: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 26, 2014. Motion No. C141126-34 Moved by Meyer, Seconded by Lancaster Be it resolved that By-Law No. 2014-172: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 26, 2014 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19.Adjournment: a) Motion to Adjourn. Motion No. C141126-35 Moved by Evans, Seconded by Lancaster Be it resolved that we do now adjourn at 8:05 p.m. Carried. ____________________________ ____________________________ Mayor, H.S. Hughes Clerk, J. Douglas Irwin 2626 Page of Page 31 of 268 5.b) Minutes of Inaugural meeting held on Wednesday, Decembe... The Township of Oro-Medonte Inaugural Meeting Minutes Council Chambers Wednesday, December 3, 2014Time: 7:02 p.m. 2014 - 2018 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Barb Coutanche Councillor Scott Macpherson Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Dignitaries: Ruth Fountain on behalf of Bruce Stanton, MP Simcoe North and Garfield Dunlop, MPP Simcoe North; Basil Clarke, Mayor, Township of Ramara; Tim Lauer, Councillor, City of Orillia; Trevor, Wilcox, General Manager, County of Simcoe; Don Allen, Deputy Mayor, Township of Springwater; Peter Beacock, Oro- Medonte and Springwater Trustee, Simcoe County District School Board. Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director, Finance/Treasurer/Deputy CAO; Jerry Ball, Director, Transportation and Environmental Services; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director, Development Services; Shawn Binns, Director, Recreation and Community Services; Donna Hewitt, Director, Corporate Strategic Initiatives; Hugh Murray, Fire Chief; Tamara Obee, Manager, Health & Safety, Human Resources; Janette Teeter, Supervisor, Clerks Services/Deputy Clerk; Samah Othman, Supervisor, Communications & Customer Service; Bonnie McPhee, Coordinator, Human Resources 1. Call to Order Doug Irwin, Clerk 2. Procession of 2014-2018 Council Elect Bill Stark, Bagpiper 3. National Anthem OCanada led by Sandi Cumming 12 Page of Page 32 of 268 5.b) Minutes of Inaugural meeting held on Wednesday, Decembe... Inaugural Council Minutes December 3, 2014 4. Introductory Remarks Robin Dunn, Chief Administrative Officer 5. Declaration of Office and Oath of Allegiance Her Worship A.M Puusaari 6. Inaugural address Mayor H.S. Hughes 7. Remarks by Members of Council: a) Deputy Mayor Ralph Hough b) Councillor Ward One Barb Coutanche c) Councillor Ward Two Scott Macpherson d) Councillor Ward Three Phil Hall e) Councillor Ward Four John Crawford f) Councillor Ward Five Scott Jermey 8. Remarks/Greetings From Dignitaries 9. Closing Remarks Mayor H.S. Hughes The meeting adjourned at 7:50 p.m. Refreshments were served. __________________________ _____ _______________________ Mayor, H.S. Hughes Clerk, J. Douglas Irwin 22 Page of Page 33 of 268 7.a) 7:00 p.m. Notice of Public Meeting for Proposed Amendme... Page 34 of 268 7.a) 7:00 p.m. Notice of Public Meeting for Proposed Amendme... Page 35 of 268 7.b) 7:00 p.m. Notice of Public Meeting for Proposed Amendme... Page 36 of 268 7.b) 7:00 p.m. Notice of Public Meeting for Proposed Amendme... Page 37 of 268 7.b) 7:00 p.m. Notice of Public Meeting for Proposed Amendme... Page 38 of 268 OGRA/ROMA Conference 2015Page 1of 2 10.a) Robin Dunn, CAO, correspondence received November 24, ... Ministry of Municipal Affairs and Housing ABOUT | NEWSROOM | JOB OPPORTUNITIES | CONTACT US You are here > Home > Your Ministry > The Learning Centre > OGRA/ROMA Conference 2015 OGRA/ROMA Conference 2015 NOTICE The Government of Ontario Process for Ministers’ and Parliamentary Assistants’ Delegations at the Ontario Good Roads Association (OGRA) and the Rural Ontario Municipal Association (ROMA) 2015 Annual Combined Conference Sunday, February 22 to Tuesday, February 24 Fairmont Royal York Hotel Toronto, Ontario TO ALL OGRA/ROMA DELEGATES: •To meet with a Minister or Parliamentary Assistant, please submit an online form. Please use only one form per Ministry and include all the issues you wish to discuss that relate to that Ministry. •Include the name of a contact person who is knowledgeable about the issue(s) and available to respond to ministry inquiries within one business day. If staff will be on vacation, please be sure to provide an alternate contact. •To make the most of the delegation time available (delegations usually run 15 minutes), please ask to discuss your issue only with the Minister or Parliamentary Assistant responsible for that issue. •Note: Not all Ministers and Parliamentary Assistants will be accepting delegations. •To expedite your request, please complete the online form. Please do not contact your MPP or individual Ministers’ Offices to request a delegation. •The DEADLINE to submit requests is Friday, January 16. •Municipalities will be contacted by the respective Ministries about their requests and, if applicable, the meeting time and location, approximately one week before the Conference. Questions? Please Contact: Vinothini Kajendran Municipal Programs & Education Branch Ministry of Municipal Affairs and Housing Telephone: 416-585-6280 Email: vinothini.kajendran@ontario.ca Page 39 of 268 http://www.mah.gov.on.ca/Page10830.aspx11/27/2014 OGRA/ROMA Conference 2015Page 2of 2 10.a) Robin Dunn, CAO, correspondence received November 24, ... •Municipal Delegation Request Ontario Good Roads Association (OGRA) and the Rural Ontario Municipal Association (ROMA) 2015 Annual Combined Conference Sunday, Febuary 22 - Tuesday, Feburary 24 CONTACT US | ACCESSIBILITY | PRIVACY | SITE MAP COPYRIGHT © QUEEN'S PRINTER FOR ONTARIO, 2008 | IMPORTANT NOTICE - LAST MODIFIED:MONDAY, NOVEMBER 24, 2014 Page 40 of 268 http://www.mah.gov.on.ca/Page10830.aspx11/27/2014 10.a) Robin Dunn, CAO, correspondence received November 24, ... NOTICE The Government of Ontario OGRA/ROMA Combined Conference Sunday February 22 Tuesday February 24, 2014 Toronto, Ontario Individual Ministers and Parliamentary Assistants are being asked to participate in municipal delegations. Please note that not all Ministers and Parliamentary Assistants will be taking delegations. If your municipality wishes to meet with a Minister or Parliamentary Assistant, we ask that you complete and must submit the online form. Please note all request forms include the name of a contact person who is knowledgeable about the issue and available to respond to ministry inquiries in a timely manner. The Ministry of Municipal Affairs and Housing (MMAH) will respond to delegation requests for the Minister of Municipal Affairs and Housing. MMAH will advise other Ministers and Parliamentary Assistants of delegation requests and decisions on delegations will be made and given to you by the Ministers requested. To assist in expediting your delegation request, we ask that you use the Municipal Delegation Request Form rather than going through your MPOffices. In order to facilitate municipalities inplanning their delegation schedules we will advise municipalities of no delegation requests will be accepted their delegation times prior to the conference. As a result, after the DEADLINE of FRIDAY, January 16, 2014. Municipalities will be contacted by the respective Ministries about their requests and, if applicable, the one week meeting time and location, approximatelybefore the Conference. To request a delegation meeting with a Minister, please include all the issues that you wish to discuss with that Minister on a single form. If you are requesting delegation meetings with more than one Minister, each meeting request should be made on a separate form. We ask that delegates not meet with more than one Minister on a given issue. To make the most of the delegation time available (delegations usually run 15 minutes), please ask to discuss your issue only with the Minister or Parliamentary Assistant responsible for that issue. Thank you. Vinothini Kajendran Municipal Programs and Education Branch Ministry of Municipal Affairs and Housing Telephone: 416-585-6280 E-mail : vinothini.kajendran@ontario.ca Page 41 of 268 Municipal Delegation RequestPage 1of 2 10.a) Robin Dunn, CAO, correspondence received November 24, ... Ministry of Municipal Affairs and Housing ABOUT | NEWSROOM | JOB OPPORTUNITIES | CONTACT US You are here > Home > Your Ministry > The Learning Centre > OGRA/ROMA Conference 2015 > Municipal Delegation Request Municipal Delegation Request Preview Preferred Date for Delegation: Municipality: Ministry you would like to meet with: Issue(s) Proposed for Discussion: (Include all issues related to the selected Ministry) Description of Issue / Background: Member(s) of Municipal Delegation to Attend (please provide full names and titles): Contact Person - name, telephone and fax number. (This should be a contact Page 42 of 268 http://www.mah.gov.on.ca/Page10835.aspx11/27/2014 Municipal Delegation RequestPage 2of 2 10.a) Robin Dunn, CAO, correspondence received November 24, ... who can speak to the issue and be available to respond quickly to ministry inquiries): Contact Person's E-mail Address: Preview Please submit this completed form by FRIDAY, JANUARY 16, 2015. Questions? Please contact: Vinothini Kajendran Ministry of Municipal Affairs and Housing Municipal Programs and Education Branch Telephone: (416) 585-6280 E-mail: vinothini.kajendran@ontario.ca CONTACT US | ACCESSIBILITY | PRIVACY | SITE MAP COPYRIGHT © QUEEN'S PRINTER FOR ONTARIO, 2008 | IMPORTANT NOTICE - LAST MODIFIED:MONDAY, NOVEMBER 24, 2014 Page 43 of 268 http://www.mah.gov.on.ca/Page10835.aspx11/27/2014 10.c) Report No. FI2014-24, Paul Gravelle, Director, Finance... Page 44 of 268 10.c) Report No. FI2014-24, Paul Gravelle, Director, Finance... Page 45 of 268 10.c) Report No. FI2014-24, Paul Gravelle, Director, Finance... Page 46 of 268 10.d) Report No. FI2014-25, Paul Gravelle, Director, Finance... Page 47 of 268 10.d) Report No. FI2014-25, Paul Gravelle, Director, Finance... Page 48 of 268 10.e) Report No. DS2014-72, Andria Leigh, Director, Developm... Page 49 of 268 10.e) Report No. DS2014-72, Andria Leigh, Director, Developm... Page 50 of 268 10.e) Report No. DS2014-72, Andria Leigh, Director, Developm... Page 51 of 268 10.e) Report No. DS2014-72, Andria Leigh, Director, Developm... Page 52 of 268 10.e) Report No. DS2014-72, Andria Leigh, Director, Developm... Page 53 of 268 10.e) Report No. DS2014-72, Andria Leigh, Director, Developm... Page 54 of 268 10.e) Report No. DS2014-72, Andria Leigh, Director, Developm... Page 55 of 268 10.e) Report No. DS2014-72, Andria Leigh, Director, Developm... Page 56 of 268 10.f) Report No. DS2014-73, Andria Leigh, Director, Developm... Page 57 of 268 10.f) Report No. DS2014-73, Andria Leigh, Director, Developm... Page 58 of 268 10.f) Report No. DS2014-73, Andria Leigh, Director, Developm... Page 59 of 268 10.f) Report No. DS2014-73, Andria Leigh, Director, Developm... Page 60 of 268 10.g) Report No. CS2014-26, Doug Irwin, Director, Corporate ... Page 61 of 268 10.g) Report No. CS2014-26, Doug Irwin, Director, Corporate ... Page 62 of 268 10.g) Report No. CS2014-26, Doug Irwin, Director, Corporate ... Page 63 of 268 10.g) Report No. CS2014-26, Doug Irwin, Director, Corporate ... Page 64 of 268 10.g) Report No. CS2014-26, Doug Irwin, Director, Corporate ... Page 65 of 268 10.g) Report No. CS2014-26, Doug Irwin, Director, Corporate ... Page 66 of 268 10.g) Report No. CS2014-26, Doug Irwin, Director, Corporate ... Page 67 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Macpherson Jermey Hughes Hough Hall Crawford Coutanche LSRA Board of Directors Lake Simcoe Regional Airport LSRCA Lake Simcoe Region Conservation Authority (past has been 1 Council member & 1 Public member) NVCA Nottawasaga Valley Conservation Authority Outside Agencies Appointment Opportunities ronmental Association Oro-Medonte Chamber of Commerce Orillia & Area Physician Recruitment Barrie Area Physician Recruitment Orillia Chamber of Commerce 2014-2018 Council Term (2 Appointees) (2 Appointees) (1 Appointee) (1 Appointee) (1 Appointee) (1 Appointee) (1 Appointee) (1 Appointee) SSEA Severn Sound Envi Municipal Service Corporation Environmental Agencies Chambers of Commerce Physician Recruitment Page 68 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... CƩƚƒʹGailMarchildon\[mailto:gmarchildon@midland.ca\] {ĻƓƷʹFriday,August15,20143:16PM {ǒĬƆĻĭƷʹSSEABoardMeetingSchedulefor2015 Good afternoon, The Severn Sound Environmental Associations Joint Municipal Services Board and the Severn Sound Source Protection Authority (SSSPA) quarterly meeting schedule for 2015 will be as follows: Place: Town of Midland Council Chambers Time: 9:00 AM thth Thursday January 29, 2015 4 Quarterly Meeting thst Thursday April 16, 2015 1 Quarterly Meeting thnd Thursday July 16, 2015 2 Quarterly Meeting rd Thursday October 15, 2015 3 Quarterly Meeting Kind regards, Gail Gail Marchildon Office Manager Severn Sound Environmental Association 67 Fourth Street Midland, ON. L4R 3S9 P: (705) 527-5166 Ext. 207 F: (705) 527-5167 e-mail:gmarchildon@midland.ca website:www.severnsound.ca Page 69 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... November 6, 2014 Mayor Hughes and members of Council Township of Oro-Medonte c/o Doug Irwin, Clerk 148 Line 7 South Oro-Medonte, ON L0L2E0 Dear Mayor Hughes and Council: Re: Appointment of Members Nottawasaga Valley Conservation Authority On behalf of the Board of Directors of the Nottawasaga Valley Conservation Authority (NVCA), we congratulate the members of Council who were re-elected and newly appointed. Since 1960, the NVCA has partnered with our watershed municipalities. As a key to our decision making process, municipalities are requested, under The Conservation Authorities Act, to appoint members to the Board of Directors of NVCA for the term of Council. The purpose of this letter is to provide a brief summary regarding the NVCA as well as request that your appointments for the period of January 2015 to January 2019 are forwarded to the NVCA by December 19, 2015 prior to our Annual General Meeting scheduled for January 9, 2015. The mission of the NVCA is to “work together to lead, promote, support and inspire innovative watershed management.” Our mandate is specifically driven by Section 20 of The Conservation Authorities Act. Services are provided through four general Divisions: Planning, Engineering/Technical Services, Land Operations/Stewardship and Corporate Services. Section 14 of the Act prescribes the appointment process by municipalities, as follows: Member(s) are appointed via council resolution. Council may appoint either elected officials or citizen appointees. Members appointed must be residents of the municipality. Under Section 2 of the Act, your municipality is requested to appoint two members. Page 70 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Your current members appointed to the NVCA will remain on the Board until the completion of 2014 business at the Annual General Meeting on January 9, 2015. New members will commence their service during the remainder of the AGM, which focuses on the election of officers, appointment of legal counsel/auditors signing authorities and scheduling meetings for the 2015 year. The Board of Directors generally meets monthly from 9:00 a.m. to 12:00 noon. To assist the Board, Advisory Committees may be established at the Annual General Meeting. Board members receive a per diem for each meeting in the amount of $80.42 plus mileage. A Board Orientation Session will be held in February at which senior staff will overview their Divisional work in order to provide an opportunity for members to engage in dialogue. Additional information on the NVCA can be obtained at www.nvca.on.ca or by contacting the undersigned at 705-424-1479 ext. 225. Thank you and we look forward to receiving your new appointees by December 19, 2015. Sincerely, D. Gayle Wood, Interim Chief Administrative Officer C NVCA Chair Bifolchi and Board of Directors Watershed Municipal CAOs Page 71 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... November 5, 2014 źğ Ļƒğźƌ ğƓķ ƒğźƌ Mr. Doug Irwin Director Corporate Services/Clerk Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON L0L 2E0 Dear Mr. Irwin: Re: Appointments to the Lake Simcoe Region Conservation Authority Further to the recent municipal elections, the Lake Simcoe Region Conservation Authority (LSRCA) would like to provide the following information in relation to the municipal appointment(s) to our Board of Directors. The Township of Oro-Medonte appoints one (1) during the Annual General Meeting on January 23, 2015, at which time new Members will assume their positions. These Members will continue throughout the full term of Council (4 years), The Township of Oro-Medonte may appoint either an elected or non-elected person to the LSRCA is comprised of 19 members, 17 of whom are elected officials appointed from our various watershed municipalities, one citizen representative and one ex-officio member. Board of Directors meets on the fourth Friday of each month from 9:00 a.m. to 12:00 p.m. In addition, each Board Member may be required to attend additional meetings related to LSRCA matters. Board also meets as the Lakes Simcoe and Couchiching/Black River Source Protection Authority (LSCBR SPA). These meetings are held as required and are scheduled to coincide with monthly Board Meetings (the LSCBR SPA meets first followed by the monthly meeting of the Board). The LSCBR SPA includes five additional members representing the City of Orillia, District of Muskoka, Township of Algonquin Highland and Township of Severn. /2 Page 72 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Mr. Doug Irwin Township of Oro-Medonte November 5, 2014 Page 2 An Orientation session will be held for Board members in February 2015. Further information in this regard will be forwarded once the appointments are made. Accordingly, we would appreciate receiving your appointment by December 15, 2014 so that we may advise our new members of this session and provide background materials. LSRCA offers Board members a per diem of $100.00 per meeting and mileage reimbursement of $.54/kilometer for meeting attendance. Enclosed is a copy of Administration Regulations for your reference. current mission of the Lake Simcoe Region Conservation Authority is δƷƚ ƦƩƚǝźķĻ ƌĻğķĻƩƭŷźƦ źƓ ƷŷĻ ƩĻƭƷƚƩğƷźƚƓ ğƓķ ƦƩƚƷĻĭƷźƚƓ ƚŅ ƷŷĻ ĻƓǝźƩƚƓƒĻƓƷğƌ ŷĻğƌƷŷ ğƓķ ƨǒğƌźƷǤ ƚŅ \[ğƉĻ {źƒĭƚĻ ğƓķ źƷƭ ǞğƷĻƩƭŷĻķ ǞźƷŷ ƚǒƩ ĭƚƒƒǒƓźƷǤͲ ƒǒƓźĭźƦğƌ ğƓķ ƚƷŷĻƩ ŭƚǝĻƩƓƒĻƓƷ ƦğƩƷƓĻƩƭδ. This reflects our efforts to balance the needs of the environment with the health and wellbeing of watershed residents and economic prosperity. For example, the $200 million in annual revenue generated from recreation is dependent on clean and healthy rivers flowing into the overall activities help to ensure this balance is maintained. We look forward to continuing our work in partnership with the Township of Oro-Medonte and our new appointees. If you require any further information, please do not hesitate to contact me at 905-895- 1281, ext. 234. Sincerely, Michael Walters Chief Financial Officer Attachments: i.Administration Regulations ii.2013 Annual Report Page 73 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... LAKE SIMCOE REGION CONSERVATION AUTHORITY Administrative By-Law # 1 Governance and Administrative Policies June 27, 2014 Page 74 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #1 Governance and Administrative Policies Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 215 Page of LAKE SIMCOE REGION CONSERVATION AUTHORITY ADMINISTRATIVE BY-LAWS GOVERNANCE AND ADMINISTRATIVE POLICIES TABLE OF CONTENTS Page SECTION A - DEFINITIONS 1.0Definitions 5 SECTION B GOVERNANCE POLICIES 2.0Board of Directors 6 3.0Roles and Responsibilities of the Board of Directors 6 4.0Duties of Officers 9 5.0Election of Officers 11 6.0Roles and Responsibilities of Staff 12 SECTION C ADMINISTRATIVE POLICIES 7.0Auditor and Banker 12 8.0 13 9.0Borrowing Resolution 13 10.0Levy Notice 13 11.0Chair and Vice-Chair 13 12.0Signing Officers 14 13.0Standing and Ad Hoc Committees 14 14.0Per Diems and Expenses 15 15.0Revocation 15 Page 75 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #1 Governance and Administrative Policies Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 315 Page of LAKE SIMCOE REGION CONSERVATION AUTHORITY OUR MANDATE The Lake Simcoe Region Conservation Authority (LSRCA) was created in 1951 under The Conservation Authorities Act, R.S.O. 1990, c. C.27 (the Act). Under Section 20 of the Act, our objects are to establish and undertake, in the area over which \[we\] have jurisdiction, a program designed to further the conservation, restoration, development and management of natural resources other than gas, oil, coal and minerals. OUR MISSION The LSRCA has developed a Strategic Plan which outlines our Mission and Vision: To provide leadership in the protection and restoration of the environmental health and quality of Lake Simcoe and its watershed with our community, municipal and other government partners. OUR VISION A WATERSHED FOR LIFE Our Strategic Plan outlines four key pillars of business delivery: Science and Research Protection and Restoration Education and Engagement Leadership and Support. Page 76 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #1 Governance and Administrative Policies Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 415 Page of POLICY STATEMENT: Lake Simcoe Region Conservation Authority (LSRCA) policies and procedures are passed under powers conferred on the Authority by the Act. The Administrative By-Laws are intended to be used by the Lake Simcoe Region Conservation Authority as a governance and administrative policy and procedure supplement to the pursuant to Section 30 of the Act, and as adopted by Authority Resolution. document refers to all Directors of the Lake Simcoe Region Conservation Authority as defined in Section 14 of the Act. PROCEDURE: Lake Simcoe Region Conservation Authority Administrative By-Laws are detailed in the following pages. By-Law # 1 Governance and Administrative Policies sets out the mandate, roles, responsibilities and duties of Directors of the Board of Directors, and the Chief Administrative Officer (CAO), provides for the election of officers, and establishes various administrative policies. By-Law # 2 Meeting Procedures sets out meeting procedures, and Conflict of Interest, Code of Conduct and other provisions relative to the conducting of meetings. LSRCA acknowledges and thanks the KRCA, CLOCA, CVC and HRCA for sharing their Administrative By-Laws and permitting the LSRCA to utilize sections of them for this By-Law. Page 77 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #1 Governance and Administrative Policies Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 515 Page of SECTION A DEFINITIONS 1.0Definitions - means Chief Administrative Officer of the Authority. shall mean the Chairperson of the LSRCA will make the decision to have a meeting and will inform the Chief Administrative Officer/Secretary-Treasurer or designate and that person will ensure action if it is necessary. shall mean the Chairperson as elected by the Board of Directors of the LSRCA. shall mean the period from January 1 through December 31. Directors shall mean the Board Directors of LSRCA as appointed by the watershed participating municipalities. shall mean half of the votes plus one. means the Chair and Vice Chair of the Authority and the CAO/Secretary-Treasurer and General Manager, Corporate and Financial Services. includes the pecuniary or material interests of a Director and the pecuniary or material interests of the Director shall mean staff members employed at the LSRCA. - shall mean the Vice-Chairperson as elected by the Board of Directors of the LSRCA. shall mean the votes of 51 percent of Directors represented in accordance with Section 2.2 of the Act with regard to the Conservation Authority budget. A weighted vote also involves a %. Page 78 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #1 Governance and Administrative Policies Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 615 Page of SECTION B GOVERNANCE POLICIES 2.0 Board of Directors 2.1 Membership of the LSRCA includes 9 funding municipalities: 2.2 The LSRCA Board of Directors comprises all Directors appointed by participating municipalities. Based on Section 2(2) of the Act, the municipalities appoint Directors to LSRCA. In 1989 LSRCA commenced a review of its membership based on a provincial report which recommended membership reduction. Based on this report, current membership as follows was approved in 1990: Regional Municipality of York 7 Directors Regional Municipality of Durham 3 Directors City of Barrie 2 Directors Town of Bradford West Gwillimbury 1 Director Town of New Tecumseth 1 Director Town of Innisfil 1 Director Township of Oro-Medonte 1 Director Township of Ramara 1 Director City of Kawartha Lakes 1 Director 2.3 Directorship is in effect for the appointment term of the municipality. 2.4 The Board of Directors shall approve all policies of the LSRCA, approve the budget, give direction on priority of programs and projects and be generally responsible for other matters as required by the Act and Regulations. 3.0 Roles and Responsibilities of the Board of Directors The LSRCA Board is accountable to the public for the successful operation of the LSRCA. In carrying out this task it is imperative that the Board understand its primary responsibilities. 3.1 Carrying out Mandatory Responsibilities The LSRCA Board is bound by the Act. Section 20 of the Act defines the objectives of a Conservation Authority as follows: Page 79 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #1 Governance and Administrative Policies Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 715 Page of jurisdiction, a program designed to further the conservation, restoration, development and Section 21 of the Act specifically outlines the powers of a Conservation Authority to accomplish its objectives: the power to study the watershed and develop an appropriate resource management program; acquire and/or dispose of lands; collaborate and enter into agreements with landowners, governments and organizations; control the flow of surface waters; alter the course of any waterway; develop their lands for recreational purposes; determine the proportion of the total benefit afforded to all the participating municipalities; generally to do all such acts as are necessary for the due carrying out of any project. 3.2 Functions of the Board of Directors In addition to the procedures in this policy and subject to the Act, the Authority shall: ; Pass a borrowing resolution for a specified amount for the purposes of the Authority and authorizing the appointed signing officers to sign notes as required to implement this borrowing; Approve a budget for the Authority for the ensuing year; Approve the levies to be paid by Municipalities; Receive delegations on behalf of the Authority; Decide and recommend policies not covered in these resolutions; Serve as a Hearing Board under the Statutory Powers Procedure Act, R.S.O. 1990, c. S.22 for Hearings under Section 28 of the Act; Approve the four year Strategic Plan; Update, as required, the policies of the Authority. All Directors of the Board are public officials and thus have the responsibility to be guided by and adhere to the Code of Conduct (addressed in LSRCA By-Law #2) explicit and implied, for all such holders of public office in the Province of Ontario. In addition, all the Board must adhere to all applicable acts of incorporation. In the case of the LSRCA, Directors must adhere to the following: The Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50; The Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56; Page 80 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #1 Governance and Administrative Policies Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 815 Page of Administrative By-Laws of the LSRCA; Regulation 179/06 whereby the LSRCA enforces regulations governing the Fill, Construction and Alteration to Waterways; Watershed Development Policies. 3.3 Ensuring Fiscal Stability The Board of Directors must ensure the financial stability of the LSRCA. While the CAO/Secretary- Treasurer provides day-to-day leadership in fiscal affairs, the Board bears the ultimate responsibility for financial soundness. This includes approving an annual budget, receiving and approving reports on financial performance of the LSRCA and ensuring policies are in place for financial soundness. 3.4 Reliance On and Relationship with the CAO/Secretary-Treasurer The Board of Directors relies on the CAO/Secretary-Treasurer to inspire, lead and manage the LSRCA. The Board will forge a strong relationship with the CAO/Secretary-Treasurer, working cooperatively to achieve the goals of the Authority. The Board annually evaluates the CAO/Secretary-Treasurer, measuring his/her performance against the LSRCA goals of the organization. 3.5 Practicing Effective Human Resources Practices The Board of Directors must act as a team and represent the interests of the entire watershed. A strong partnership must be forged between the Board of Directors and the CAO/Secretary-Treasurer. The Board allows the CAO/Secretary-Treasurer to manage the organization and its staff. The following guidelines should be followed throughout the organization and by the public at large: If a Director has questions on a project or report, such questions should be referred through the CAO/Secretary-Treasurer for him/her to invite the appropriate staff to explain the project and answer questions. If a Director would like to volunteer to assist in a project, such action should be taken in consultation with the CAO/Secretary-Treasurer to organize the process. If a Director receives a complaint about a staff person or would like to acknowledge a staff person, such information should go through the CAO/Secretary-Treasurer. If a Director receives a complaint from a staff person, the Director must advise the staff person to follow the Procedure as outlined in the Human Resources policy. Page 81 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #1 Governance and Administrative Policies Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 915 Page of With respect to staffing issues, the following outlines the responsibilities of the Board of Directors and the CAO/Secretary-Treasurer: The Board of Directors is solely responsible for the following: Recruiting the CAO/Secretary-Treasurer; o Hiring the CAO/Secretary-Treasurer; o Evaluating the CAO/Secretary-Treasurer; o Dismissing the CAO/Secretary-Treasurer; o Determining the annual salary and pay for performance of the CAO/Secretary-Treasurer. o The Board of Directors and the CAO/Secretary-Treasurer share the following responsibilities in that the recommendation will come from the CAO/Secretary-Treasurer and the approval will come from the Board of Directors: Setting key commitments and deliverables for the CAO/Secretary-Treasurer; o Recommending the budget and the human resource policies which will have a dollar impact o upon the budget; Recommending approval of the LSRCA Strategic Plan; o Setting staff salary schedules and plans as part of the annual budget review process. o The CAO/Secretary-Treasurer is solely responsible for the following: Assessing staffing requirements; o Recruiting, hiring and dismissing staff; o Providing staff direction; o Approving staff evaluations; o Implementing an approved salary schedule and salary plan by setting individual staff salaries; o Designing the organizational structure; o Setting human resource policies, which have no dollar impact on the budget. o 4.0 Duties of Officers 4.1 Responsibilities of the Chair of the Board include: Overseeing Board meetings and ensures Meeting Procedural By-Law is adhered to; Working in partnership with the CAO/Secretary-Treasurer to ensure Board resolutions are carried out; Calling special meetings if necessary; Consulting periodically with Directors on their roles; Page 82 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #1 Governance and Administrative Policies Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 1015 Page of Acting as a public spokesperson for the LSRCA to facilitate the objectives of the LSRCA; Representing the LSRCA at such functions as warrant the interest of the LSRCA except where this responsibility is specifically assigned to some other person; Inspiring other Directors with his or her own commitment of support, time and enthusiasm; Representing the LSRCA at Conservation Ontario Council meetings or appointing a designate; Serving as a signing officer for the LSRCA; Performing other duties when directed to do so by resolution of the LSRCA; Serving on the Lake Simcoe Conservation Foundation or appointing a designate; Keeping the Board of Directors apprised of significant issues in a timely fashion. 4.2 Responsibilities of the Vice-Chair of the Board include: Attending all Board meetings; Carrying out special assignments as requested by the Chair of the Board; Understanding the responsibilities of the Board Chair and acting as Chair immediately upon the death, incapacity to act, including incapacity to act as a result of a conflict of interest or pecuniary interest situation, absence or resignation of the Chair until such time as a new Chair is appointed or until the Chair resumes his/her duties; Participating as a vital part of the Board leadership; Serving as a signing officer for LSRCA; Serving on the Lake Simcoe Conservation Foundation or appointing a designate; Keeping the Board of Directors apprised of significant issues in a timely fashion. 4.3 Responsibilities of the Chief Administrative Officer/Secretary-Treasurer include: Attending all Board meetings or designates an Acting CAO if not available; Acting as Secretary-Treasurer of the Board in accordance with the Act; Serving as a signing officer for the LSRCA; Keeping the Chair and Vice-Chair apprised of significant issues in a timely fashion; Developing and implementing both short and long-term strategic plans in accordance with business goals and objectives; Tending to the day-to-day requirements, details and management of the LSRCA; Managing staff and programs of the LSRCA; Making certain that appropriate actions are taken in a timely fashion; Working in close collaboration with the Chair and Vice-Chair; Implementing all Board resolutions in a timely fashion; Ensuring Board policies and strategic plan are adhered to; Managing the financial activities of the LSRCA; Making recommendations to the Board regarding suggested policy changes; Page 83 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #1 Governance and Administrative Policies Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 1115 Page of Acting as public spokesperson for LSRCA; Representing the LSRCA at Conservation Ontario Council with the Board representative; Serving in an ex-officio capacity on the Lake Simcoe Conservation Foundation; Negotiating and entering into contracts with external agencies/partners to carry out the goals of the organization in accordance with approved Policy; Developing and maintaining effective relationships and ensuring good communications with watershed municipalities, federal and provincial government ministries/agencies, other Conservation Authorities, Conservation Ontario and community groups and associations. 5.0 E lection of Officers 5.1 Chair Pro Temps for Election of Officers The CAO serves as Chair, Pro Temp for the purpose of Election of Officers. 5.2 Appointment of Scrutineers The appointment of scrutineers is required for the purpose of counting ballots should an election be required. All ballots will be destroyed by the scrutineers afterwards. The appointment of scrutineers requires a mover, seconder and approval by Directors of the Authority. 5.3 E lection of Officers The CAO or designate advises that the election will be conducted in accordance with Section 10 of the Act as follows: Only current Directors of the Authority may vote. Nominations will be called three (3) times and will only require a mover. The closing of nominations will require both a mover and a seconder. Each Director nominated will be required to accept the nomination. The Director must be present to accept the nomination or an affidavit of acceptance, signed by the Director nominated, must be provided to the CAO, in advance of the meeting, to indicate acceptance of the nomination. In the event of an election, each nominee will be permitted not more than three (3) minutes to speak for the office, in the order of the alphabetical listing of his or her surnames. Page 84 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #1 Governance and Administrative Policies Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 1215 Page of Upon the acceptance by nominees for the position of office, ballots will be distributed to the Directors for the purpose of election. A Director and the appointed scrutineers for the counting of the ballots will collect the ballots. A majority vote will be required for election. If there are more than two nominees, and upon the first vote no nominee receives the majority required for election, the name of the person with the least number of votes will be removed from further consideration for the office and new ballots will be distributed. In the case of a vote where no nominee receives the majority required for election and where two or more nominees are tied with the least number of votes, a special vote shall be taken to in the next vote. Should there be a tie vote between two remaining candidates, new ballots will be distributed and a second vote held. Should there still be a tie after the second ballot a third vote shall be held. Should there be a tie after the third vote; the election of the office shall be decided by lot drawn by the CAO or designate. 6.0 Roles and Responsibilities of Staff LSRCA staff are accountable for delivering programs, services, and approvals to the participating municipalities and the general public in a manner that emphasizes customer service, public engagement and solutions-based approaches. 6.1 Functions of Staff Subject to the Act, staff of the LSRCA focus is on the operational tasks that are required to support and deliver the services and programs mandated by the Board, in addition to other specific functions as follows: To undertake research and develop programs and provide advice on the various policies and projects of the LSRCA; To carry out duties as required to undertake the various legislative requirements mandated/legislated under the Act; and To ensure compliance with the Regulations of the Workplace Safety and Insurance Board and the Occupational Health and Safety Act, R.S.O. 1990, c. O.1. Page 85 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #1 Governance and Administrative Policies Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 1315 Page of SECTION C ADMINISTRATIVE POLICIES 7.0 Auditor and Bankers 7.1 The Authority shall consider tendering for the services of an auditor and bankers at least every five years. 7.2 Subject to satisfactory performance and reasonable fees, the Authority will annually appoint the same auditor and bankers during the period between tendering for these services. Such annual appointments will be made at the annual meeting. Appointment of Authority Legal Counsel will also be made at the Annual Meeting. 8.0 8.1 The Authority 8.2 Director, each participating municipality, and to the Minister of Natural Resources within thirty day report. 9.0 Borrowing Resolution 9.1 The Authority will establish a borrowing resolution by March 31 of each year and such resolution will be in force until it is superseded by another borrowing resolution. 10.0 Levy Notice 10.1 The levy due to the Authority from member municipalities is in accordance with Section 25 (1), 26 (1 - 5) and Section 27 (2 - 7) of the Act. 11.0 Chair and Vice-Chair 11.1 In the event of the absence of the Chair and Vice-Chair from any meeting, the Directors shall appoint an acting chair who, for the purposes of that meeting has all the powers and shall perform all the duties of the Chair. 11.2 Where the Chair considers there to be an emergency, the four signing officers of the Authority shall be empowered to act without approval of the Authority membership as a whole. Page 86 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #1 Governance and Administrative Policies Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 1415 Page of 12.0 Signing Officers 12.1 For purposes of signing officers, the Authority assigns, by resolution at the AGM, the Chief Administrative Officer/Secretary-Treasurer, the General Manager, Corporate and Financial Services, by the Minister of Natural Resources on February 7, 1985. Where cheques are issued in the amount of $25,000 or greater, they must be signed by one of the Chair or Vice-Chair and one of the Chief Administrative Officer or General Manager, Corporate and Financial Services. 12.2 All deeds, transfers, assignments, contracts, and obligations entered into by the Authority must be signed by the signing officers of the Authority and these signing officers are empowered to sign such documents as are necessary for works approved by the Authority. 13.0 Standing and Ad Hoc Committees 13.1 The Authority may strike Standing and Ad Hoc Committees to investigate and make recommendations on matters of interest to the Authority. 13.2 Any Standing or Ad Hoc Committee of the Authority will be recognized as a functioning committee until the Authority replaces or dissolves that committee or until December 31 of the year in which the committee is formed. 13.3 The Authority will strike Standing and Ad Hoc Committees at the first business meeting of the year or at other times as may be desired. 13.4 Any Standing or Ad Hoc Committee of the Authority will be comprised of two Directors plus the Chair and the Vice-Chair of the Authority and the CAO, as ex-officio Director. 13.5 Each Standing and Ad Hoc Committee will have terms of reference established by the Authority. The terms of reference will serve as a consistent guide to committee Directors and provide a continuity of understanding by the Authority as to the specific purpose for the standing committee. The terms of reference may be altered by the Authority w altered or changed. 13.6 When a Standing and Ad Hoc Committee is proposed, either the Authority Director proposing the new standing committee will present terms of reference for Authority approval, or the Authority will cause such terms of reference to be prepared. In either case, a new standing committee shall not be struck until the Authority approves terms of reference for the standing committee. 13.7 The Committee may invite people to attend committee meetings as a resource to the Committee. Page 87 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #1 Governance and Administrative Policies Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 1515 Page of 13.8 Only Committee Directors are entitled to vote on matters coming before the Committee. 14.0 Per diems and Expenses 14.1 The Authority shall establish a per diem rate from time to time and this rate will apply to the Chair, Vice- Chair and Directors for service to the Authority in attendance at Authority Board of Director meetings, Standing Committee meetings, and at such other business functions as may be from time to time requested by the Chair, through the Chief Administrative Officer. 14.2 A per diem will be paid for each separate meeting attended. If two LSRCA meetings are attended on the same day, the Director will receive one per diem. 14.3 For teleconference meetings lasting less than 45 minutes, only ½ the per diem rate be paid. 14.4 The Chair, Vice-Chair and Directors will be responsible for advising the CAO of any per diems and mileage incurred for other than Board of Directors or Source Protection Authority meetings, within 30 days of the per diem or mileage being incurred. 14.5 The Authority will reimburse Directorsmeetings and/or functions on behalf of the Authority on a quarterly basis. 14.6 Mileage rates for the LSRCA are based on the Canada Revenue Agency rate. 14.7 An honorarium for the Chair and Vice Chair will be approved by the Board and the OMB. The honorarium will cover expenses outside Authority approved committees, including related business meetings, cheque signing, contract signing, special events, etc. 15.0 Revocation 15.1 Upon approval of these Administrative By-Laws, all such previous administrative policies and procedures shall be revoked. Page 88 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... LAKE SIMCOE REGION CONSERVATION AUTHORITY Administrative By-Law # 2 Meeting Procedures June 27, 2014 Page 89 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #2 Meeting Procedures Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 223 Page of LAKE SIMCOE REGION CONSERVATION AUTHORITY ADMINISTRATIVE BY-LAWS MEETING PROCEDURES TABLE OF CONTENTS Page A. Quorum 5 B. Annual Meeting 5 C. Duties of the Chair 5 D. Conduct of Directors 6 E. Freedom of Information 7 F. Notice of Meeting 7 G. Agenda of Meetings 9 H. Conflict of Interest 9 I. Disclosure of Pecuniary Interest 11 J. Notice of Motion 12 K. Meeting Procedures 12 L. Delegations 15 M. Meetings with Closed Sessions 15 N. Vote 16 O. Minutes 17 Appendix A Common Motions i Appendix B Code of Conduct v Page 90 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #2 Meeting Procedures Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 323 Page of LAKE SIMCOE REGION CONSERVATION AUTHORITY OUR MANDATE The Lake Simcoe Region Conservation Authority (LSRCA) was created in 1951 under The Conservation Authorities Act, R.S.O. 1990, c. C.27 (the Act). Under Section 20 of the Act, our objects are to establish and undertake, in the area over which \[we\] have jurisdiction, a program designed to further the conservation, restoration, development and management of natural resources other than gas, oil, coal and minerals. OUR MISSION The LSRCA has developed a Strategic Plan which outlines our Mission and Vision: To provide leadership in the protection and restoration of the environmental health and quality of Lake Simcoe and its watershed with our community, municipal and other government partners. OUR VISION A WATERSHED FOR LIFE Our Strategic Plan outlines four key pillars of business delivery: Science and Research Protection and Restoration Education and Engagement Leadership and Support. Page 91 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #2 Meeting Procedures Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 423 Page of POLICY STATEMENT: Lake Simcoe Region Conservation Authority (LSRCA) policies and procedures are passed under powers conferred on the Authority by the Act. The Administrative By-Laws are intended to be used by the LSRCA as a Regulations, as approved by the Minister of Natural Resources on February 7, 1985, pursuant to Section 30 of the Act, and as adopted by Authority Resolution. document refers to all Directors of the Lake Simcoe Region Conservation Authority as defined in Section 14 of the Act. PROCEDURE: Lake Simcoe Region Conservation Authority Administrative By-Laws are detailed in the following pages. By-Law # 1 Governance and Administrative Policies sets out the mandate, roles, responsibilities and duties of the Board of Directors, and the Chief Administrative Officer (CAO), provides for the election of officers, and establishes various administrative policies. By-Law # 2 Meeting Procedures sets out meeting procedures, and Conflict of Interest, Code of Conduct and other provisions relative to the conducting of meetings. LSRCA acknowledges and thanks the KRCA, CLOCA, CVC and HRCA for sharing their Administrative By-Laws and permitting the LSRCA to utilize sections of them for this By-Law. Page 92 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #2 Meeting Procedures Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 523 Page of MEETING PROCEDURES A.Quorum A-1 At any meeting of the Directors, a quorum consists of one-half (50%) of the Directors plus one of the Directors appointed by the participating municipalities. A-2 If there is no quorum within one half hour after the time appointed for the meeting, the Chair for the meeting shall declare the meeting adjourned due to a lack of a quorum and the recording secretary shall record the names of the Directors present and absent. A-3 Where the number of Directors, who by reason of the provisions of the Municipal Conflict of Interest Act, R.S.O. 1990, c.M.50 are not able to participate in a meeting is such that at the meeting the remaining Directors are not of sufficient number to constitute a quorum, then the remaining number of Directors shall be deemed to constitute a quorum, provided such number is not less than two. A-4 If during the course of an Authority meeting or Committee meeting a quorum is lost, then the Chair shall declare that the meeting shall stand recessed until the quorum is re-established provided such quorum is re-established within one half hour of the declaration or shall stand adjourned, until the date of the next regular meeting or other meeting called in accordance with the provisions of this By-Law. (See also Section F). B.Annual Meeting B-1 At least thirty days prior to the first meeting of each year, the Secretary-Treasurer shall notify the clerk of any municipality for which the term of office of its Directors will expire at the time of that meeting. B-2 At the first meeting of the Authority each year the agenda shall include the election of a Chair and Vice- Chair and the annual appointment of the auditor, the legal counsel and the bankers of the Authority. C.Duties of the Chair C-1 It shall be the duty of the Chair, with respect to any meetings over which he/she preside, to: a)Preserve order and decide all questions of order, subject to appeal and without argument or comment, state the rule applicable to any point of order if called upon to do so; Page 93 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #2 Meeting Procedures Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 623 Page of b)Ensure that the public in attendance does not in any way interfere or disrupt the proceedings of the Board; c)Ask any individual that is disrupting the Board to leave; d) Adjourn the meeting without question, in the case of grave disorder arising in the meeting room; e)Receive and submit to a vote all motions presented by the Directors or a Committee, as the case may be, which do not contravene the rules and regulations of the Authority; f)Announce the results of the vote on any motions so presented; g)Decline to put to a vote motions which infringe upon the rules of procedure, or which are beyond the jurisdiction of the Authority; h)Enforce on all occasions the observance of order and decorum among the Directors; i)Adjourn the meeting when business is concluded; j)Adjourn the sitting without a question being put or suspend or recess the sitting for a time to be named if considered necessary; k)Represent and support the Authority, declaring its will and implicitly obeying its decisions in all things; and l)Perform other duties when directed to do so by resolution of the Authority. D.Conduct of Directors D-1 No Director at any meeting of the Authority shall: a)Criticize any decision of the Authority or Committee, as the case may be, except for moving, in accordance with the provision of this By-Law, that the questions be reconsidered; b), ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status or disability; Page 94 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #2 Meeting Procedures Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 723 Page of c)Leave their seat or make any noise or disturbance while a vote is being taken or until the result is declared; e)Interrupt a Director while speaking, except to raise a point of order or a question of privilege; f)Speak disrespectfully or use offensive words against the Authority, Authority Directors, staff, or any member of the public; g)Speak beyond the question (s) under debate; or h)Resist the rules or disobey the decision of the Chair on the questions or order or practices or upon the interpretation of the rules of the Authority. D-2 If any Director resists or disobeys, such Director may be ordered by the Chair to leave their seat for the remainder of the meeting. In the case of an apology being made by an offending Director, such Director may, by majority vote of the Authority, be permitted to retake their seat. D-3 meetings of the Board without permission of the Chair or the Board. D-4 Censorship and suspension of a Director for conduct unbecoming a Director in the fulfillment of their duties will be in accordance with a Motion to Censure and Suspend described in Appendix A. E.Freedom of Information E-1 The Authority Directors shall be governed at all times by the provisions of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56 (MFIPPA). E-2 In the instance where a Director vacates their position on the Authority Board they will continue to be bound by the MFIPPA requirements. F.Notice of Meeting F-1 The Chair shall call regular meetings of the Authority provided it is understood that such meetings shall occur at a minimum of three times per year evenly spread out throughout the year. Notice of regular meetings will be sent out from the Authority office at least five calendar days prior to the meeting date. F-2 Notice of any meeting shall indicate the time and place of that meeting and the agenda for the meeting. Page 95 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #2 Meeting Procedures Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 823 Page of F-3 All material and correspondence to be dealt with by the Authority at a meeting will be submitted to the Chief Administrative Officer/ Secretary-Treasurer at least fourteen (14) days in advance of the meeting in question. F-4 Written notice of motion may be given by any Director of the Authority and shall be forthwith placed on the agenda of the next meeting. F-5 When a quorum is first present after the hour fixed for a meeting, the Chair shall call the meeting to order. F-6 If no quorum is present one-half hour after the time appointed for a meeting, the Secretary-Treasurer shall call the roll and record the names of the Directors present and the meeting shall stand adjourned until the next meeting. F-7 The business of the Authority shall be taken up in the order in which it stands on the agenda unless otherwise decided by the Authority. F-8 No Director shall present any matter to the Authority for its consideration unless the matter appears on the agenda for the meeting of the Authority or leave is granted to present the matter by the affirmative vote of a majority of the Directors present. F-9 The following matters shall have precedence over the usual order of business: a)a point of order b)a matter of privilege c)a matter of clarification d)a motion to suspend a rule of procedure or to request compliance with the rules of procedure e)a motion that the question be put to a vote f)a motion to adjourn F-10 That notice shall state the business of the special meeting and only that business shall be considered unless permission is granted by two-thirds of the Directors present at the special meeting. F-11 With the exception of any municipal planning or regulation matter that requires an immediate decision meeting. For those planning and regulation matters requiring immediate attention, the Chair may call a meeting of the Board of Directors via telephone conference or other conferencing technology. Such a Page 96 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #2 Meeting Procedures Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 923 Page of teleconference meeting must have 2/3 of the Directors participating and the voting will be as outlined in Section N-8. Confidential matters will not be handled by teleconference. F-12 Any Director of the Board, with 50% of the Board of Directors plus one other Director, may request the Chair to call a meeting of the Board and the Chair will proceed to give notice of a meeting within three notice. F-13 Notwithstanding Sections A-4 and F-6 of this Procedure, a meeting which has been interrupted through the loss of a quorum may be reconvened provided that the meeting is reconvened on the same day. F-14 The Chair or the CAO/Secretary-Treasurer may, postpone or cancel any meeting until the next scheduled date for the specific committee affected provided notice in writing or email is delivered to the Directors so as to be received by them at least 12 hours before the hour appointed for the meeting. F-15 The Chair or the CAO/Secretary-Treasurer may, if it appears that a storm or like occurrence will prevent the Directors from attending a meeting, postpone that meeting by advising as many Directors as can be reached. Postponement shall not be for any longer than the next regularly scheduled meeting date. G.Agenda for Meetings G-1 Authority staff, under the supervision of the CAO shall prepare for the use of Directors at all regular meetings of the Authority, an agenda which shall include, but not necessarily be limited to, the following headings: I.Approval of Agenda II.Declaration of Pecuniary Interest III.Approval of Minutes of Previous Meeting IV.Announcements V.Deputations VI.Presentations VII.Presentations of written reports (where applicable) VIII.Verbal Reports (where applicable) IX.Correspondence X.New Business XI.Reports and Updates from Board Directors XII.Notice of Next Meeting XIII.Adjournment Page 97 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #2 Meeting Procedures Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 1023 Page of The agenda for special meetings of the Authority shall be prepared as directed by the Chair or as directed by the Director who has called the meeting under Section F-12. H.Conflict of Interest H-1 A conflict of interest refers to a situation in which the private interests or personal considerations of a Director could compromise, or could reasonably appear to compromise, the Director acting objectively and in the best interest of the Authority. A conflict of interest also includes using a Director for private gain or advancement or the expectation of private gain or advancement. Examples include, but are not limited to, direct or indirect pecuniary interest in a matter or in a contract or proposed contract with the Authority. A conflict may occur when an interest benefits any Director or the Directorfamily (spouse, partner, children, parents, and siblings), friends or business associates. A conflict of interest includes engagement of Directors in private employment or rendering services for any person or corporation where such employment of services is considered a conflict of interest as defined by the Province of Ontario conflict of interest legislation, including but not limited to, the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. H-2 Directors shall refrain from placing themselves in conflict of interest situations. H-3 A Director must resign from the Authority if he or she is or becomes involved in private employment or in the rendering of services considered to be a conflict of interest. H-4 A Director who has reasonable grounds to believe that he or she may have a conflict of interest or that there may be an appearance of a conflict of interest, in respect of a matter that is before the Authority shall: a)Disclose orally the actual, potential or perceived conflict of interest at the beginning of the meeting or as soon as possible; and b)Excuse him/herself from the meeting, and leave the room, while the matter is under consideration. If the Director is participating via telephone or other electronic means, the Chair shall ensure that the Director is not able to listen to or participate in the discussion of the matter. H-5 A Director who has disclosed an actual, potential or perceived conflict of interest to the Board shall refrain from voting or participating in the consideration of the matter, or from commenting on, Page 98 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #2 Meeting Procedures Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 1123 Page of discussing or attempting to exert his or her personal influence on another Director with respect to the matter. H-6 The minutes of the meeting shall reflect the disclosure of the actual, potential or perceived conflict of interest and whether the Director withdrew from the discussion of the matter. H-7 If it is not entirely clear whether or not an actual, potential or perceived conflict of interest exists, then the Director with the potential conflict of interest shall disclose the circumstances to the Chair. H-8 The Chair will determine if there is a conflict of interest or if the Director policy, in a timely fashion, dependent on the complexity of the situations and will communicate his or her decision directly to the Director. H-9 A Director who has concerns about the conduct of another Director regarding compliance with this policy should raise those concerns with the Chair. The Chair will follow essentially the same process for addressing complaints as for dealing with declared conflicts of interest with modifications to suit the different circumstances. H-10 If it is the Chair who may have the actual, potential or perceived conflict of interest, he or she shall designate the Vice-Chair to assume the responsibilities of the Chair under this Article H. Furthermore, a Director who has concerns about the conflict of the Chair regarding compliance with this policy shall raise their concerns with the Vice-Chair, and the Vice-Chair shall, acting as Chair, raise the issues with the Chair. I.Disclosure of Pecuniary Interest I-1 Where a Director, either on his own behalf or while acting for, by, with or through another, has any pecuniary interest, direct or indirect, in any matter and is present at a meeting of the Authority at which the matter is the subject of consideration, the Director shall: a)prior to any consideration of the matter at the meeting, disclose the interest and the general nature thereof; b)not take part in the discussion of, or vote on any question in respect of the matter; and c)not attempt in any way whether before, during or after the meeting to influence the voting on any such question. Page 99 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #2 Meeting Procedures Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 1223 Page of I-2 Where a meeting is not open to the public, in addition to complying with the requirements, the Director shall forthwith leave the meeting for the part of the meeting during which the matter is under consideration. I-3 If it is the Chair who discloses his or her pecuniary interest, he or she shall designate the Vice-Chair to chair the meeting. I-4 Where the interest of a Director has not been disclosed by reason of their absence from the particular meeting, the Director shall disclose their interest and otherwise comply at the first meeting of the Authority attended by him or her after the particular meeting. I-5 The Secretary-Treasurer shall record in reasonable detail the particulars of any disclosure of pecuniary interest made by Directors of the Authority, and any such record shall appear in the minutes/notes of that particular meeting of the Authority. J.Notice of Motion J-1 Except as otherwise provided in this By-Law, a notice of motion to be made at an Authority meeting shall be given in writing and shall be delivered to the CAO/Secretary-Treasurer not less than seven (7) business days prior to the date and time of the meeting, to be included in the agenda for the Authority at which the motion is to be introduced. J-2 The CAO/Secretary-Treasurer shall include such notice of motion in full in the agenda for the meeting concerned. J-3 Any motion or other business may be introduced for consideration of the Authority provided that it is made clear that to delay such motion would not be in the best interest of the Authority and that the introduction of the motion or other business shall be upon an affirmative vote of two-thirds of the Directors of the Authority present. J-6 Any motion called from the Chair and for whatever reason such motion is deferred in three successive regular meetings of the Authority, then such motion shall be deemed to have been withdrawn. K.Meeting Procedures K-1 The Authority will normally conduct its business as a committee of the whole. K-2 Page 100 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #2 Meeting Procedures Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 1323 Page of K-3 The Authority will observe the following procedures for discussion/debate on any matter coming before it: a)A Director will be recognized by the Chair prior to speaking; b)Where two or more Directors rise to speak, the Chair shall designate the Director who has the floor, who shall be the Director who in the opinion of the Chair was first recognized; c)All questions and points of discussion shall be directed through the Chair; d)Where a motion is presented, it shall be moved and seconded before debate; e)No Director shall speak more than once to the same question without leave from the Chair, except in explanation of a material part of the speech and when no new matter is introduced; f)No Director shall speak more than five minutes without leave of the Chair; g)Any Director may ask a question of the previous speaker through the Chair; h)The Director who has presented a motion, other than a motion to amend or dispose of a motion, may speak again to the motion immediately before the Chair puts the motion to a vote; i)When a motion is under debate, no motion shall be received other than a motion to amend, to defer action, to refer the question, to take a vote, to adjourn, or to extend the hour of closing the proceedings; j)When a motion is under consideration, only one amendment is permitted at a time. K-4 Upon a Director vacancy due to death, incapacity, resignation or continued absence occurring in any office of the Authority, the Authority will request the municipality which was represented by that Director to immediately proceed to appoint a Director replacement. K-5 In the event that a municipally-appointed Director misses three consecutive meetings without due notice, the Authority will advise the Director K-6 If a Board Director, unable to be in attendance at any regular scheduled meeting, wishes to bring to the attention of the Board any additional information or opinion pertaining to an agenda item, the Director shall address in writing to the Chair and CAO such correspondence prior to the start of the meeting. The Page 101 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #2 Meeting Procedures Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 1423 Page of correspondence shall be read aloud by the Chief Administrative Officer/Secretary-Treasurer without comment or explanations. L. Delegations L-1 Any person or organization desiring an opportunity to address the Authority may make a request in writing to the Chief Administrative Officer/Secretary-Treasurer fourteen (14) days in advance of a scheduled meeting if such request is to be included in the agenda of that meeting. The request should comprise a brief statement of the issue or matter and indicate the name of the proposed speaker. L-2 Any person or organization requesting an opportunity to address the Authority but not having made a written request to do so in accordance with Section L-1 may appear before a meeting of the Authority but will be heard only if approved by a ruling of 2/3 of the Directors at the meeting. L-3 No delegation, whether or not listed on the agenda, shall be heard without a ruling by the Chair of the meeting giving leave, but such ruling may be immediately appealed by a proper motion, and the ruling of the meeting shall govern. L-4 Notwithstanding Section L-2, a representative of a council of a participating municipality of the Authority, duly authorized by resolution of such council, shall be heard as of right, and further any Director of the Authority shall be heard as of right. L-5 Except by leave of the Chair or appeal by the leave of the meeting, delegations shall be limited to one (1) speaker for not more than ten (10) minutes. M.Meetings with Closed Sessions M-1 A meeting or a part of a meeting may be closed to the public if the subject matter being considered relates to: a) the security of the property of the Authority; b) human resource matters about identifiable individuals including Authority Directors and employees; c) a proposed or pending acquisition of land; d) labour relations or employee negotiations; e) litigation or potential litigation including matters before administrative tribunals affecting the Authority; and f)the receiving of advice that is subject to solicitor-client privilege. Page 102 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #2 Meeting Procedures Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 1523 Page of M-2 A meeting shall be closed to the public if the subject matter relates to the consideration of a request under the MFIPPA. M-3 Before holding a meeting or part of a meeting that is to be closed to the public, the Directors shall state by resolution during the open session of the meeting that there will be a meeting closed to the public and the general nature of the matter to be considered at the closed meeting. Such resolution may be limited to simply identifying that the matter to be discussed falls under one of the categories set out in Section M-1. M-4 No vote shall be taken and no written record shall be kept in a closed meeting unless it is for a procedural matter, or for giving directions or instructions to officers, employees or agents of the Authority or persons retained under contract with the Authority. M-5 Any materials presented to the Board of Directors during a closed meeting will be returned by each Director of the Board to the Chief Administrative Officer/Secretary-Treasurer prior to departing from the meeting. N.Vote N-1 On a tie vote, the motion is lost, and the Chair, if a Director of the assembly, may vote to make it a tie unless the vote is by ballot. The Chair cannot, however, vote twice, first to make a tie and then give the casting vote. N-2 A majority vote of the Directors present at any meeting is required upon all matters coming before the meeting. N-3 Interrelated motions shall be voted on in the following order: a)motions to refer the matter, and b)if no motion under clause (a) is carried, the order for voting on the remaining motions shall be: i)amending motion ii)the original motion. N-4 Unless a Director requests a recorded vote, a vote shall be by a show of hands or such other means as the Chair may call. N-5 Before a vote is taken, any Director may require a recorded vote and it shall be taken by alphabetical surname with the Chair voting last. On a recorded vote, each Director will Page 103 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Section Title ADMINISTRATIONADMINISTRATIVE BY-LAW #2 Meeting Procedures Responsibility Approved by: Date of Approval: Chief Administrative Board of Directors ResolutionJune 27, 2014 OfficerBOD-130-14 Revision: 1623 Page of Director does not wish to vote. If any Director abstains from voting, they shall be deemed to have voted in opposition to the question, and where the vote is a recorded vote, their vote shall be recorded accordingly by the CAO/Secretary-Treasurer as an opposing vote. N-6 At the meeting of the Authority at which the non-matching levy is to be approved, the Chief Administrative Officer/Secretary-Treasurer shall at the appointed time during the meeting, call the roll of Directors present, and having been advised by the Secretary-Treasurer of those present and the respective, eligible weighted votes, conduct the roll call vote to approve of non-matching levy by a weighted majority of the Directors present and eligible to vote. N-7 Where a question under consideration contains more than one item, upon the request of any Director, a vote upon each item shall be taken separately. N-8 A vote on any planning or regulation matter dealt with through a telephone conference meeting (F-11) shall be a recorded vote. N-9 Where any Director of the Authority is acting in the place and stead of the Chair, such Director shall have and may exercise all the rights and powers of the Chair. O.Minutes O-1 The CAO/Secretary-Treasurer shall undertake to have a recording secretary in attendance at meetings of the Authority. The recording secretary will make a record in the form of Minutes of the meeting proceedings and in particular shall record all motions considered at the meeting. O-2 For matters dealt with in closed session, the CAO will take notes of any direction provided, for endorsement by the Chair and Vice-Chair. O-3 Minutes of all meetings shall include the time and place of the meeting and a list of those present and shall state all motions presented together with the mover and seconder. O-4 The Secretary-Treasurer shall send out the minutes of any meeting to each Director of the Authority and other parties as are interested in receiving them at the same time as agendas for the next meeting are distributed. O-5 The Authority will post agendas . Page 104 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... APPENDIX A COMMON MOTIONS 1.0Motion to Adjourn 1.1 A Motion to Adjourn: a)is always in order except as provided by this by-law; b)is not debatable; c)is not amendable; d)is not in order when a Director is speaking or during the verification of the vote; e)is not in order immediately following the affirmative resolution of a motion to close debate; and f)when resulting in the negative, cannot be made again until after some intermediate proceedings have been completed by the Authority. 1.2 A motion to adjourn without qualification, if carried, brings a meeting or a session of the Authority to an end. 1.3 A motion to adjourn to a specific time, or to reconvene upon the happening of a specified event, suspends a meeting of the Authority to continue at such time. 2.0Motion to Amend 2.1 A motion to amend: a)is debatable; b)is amendable; c)shall be relevant and not contrary to the principle of the report or motion under consideration; and d)may propose a separate and distinct disposition of a question provided that such altered disposition continues to relate to the same issue which was the subject matter or the question. 2.2 Only one motion to amend an amendment to the question shall be allowed at one time and any further amendment must be to the main question. 2.3 Notwithstanding anything herein to the contrary, no motion to amend the motion to adopt any report of the Committee of the Whole shall be permitted. 3.0Motion to Censure and Motion to Suspend 3.1 The LSRCA Board of Directors may call for a motion to censure an individual Director for conduct unbecoming a Director in the fulfillment of his/her LSRCA duties. This will require a seconder and a 2/3 vote of Directors present at the Board of Directors meeting to pass. The motion to censure must be dealt with immediately and once the motion is approved, the appointing municipality will be advised, in writing, by the Chair of the Board of Directors or by the Vice-Chair if the motion to censure is approved and relates to the Chair. Page 105 of 268 i 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... 3.2 Within 30 days of an approved motion to censure an individual Director in connection with a conviction for a criminal offence resulting in an indictable offence under the Criminal Code, R.S.C. 1985, c. C.46, the LSRCA Board may call for a motion to suspend the said Director. Such motion to suspend will require a seconder and a 2/3 vote of Directors present at the Board of Directors meeting to pass. 4.0Motion to Close Debate (Previous Question) 4.1 A motion to close debate: a)is not debatable; b)is not amendable; c)cannot be moved with respect to the main motion when there is an amendment under consideration; d)should be moved by a Director who has not already debated the question and can only be moved ; e)requires a two-thirds (2/3) majority of Directors present for passage; and f)when resolved in the affirmative, the question is to be put forward without debate or amendment. 5.0Motion to Postpone Definitely 5.1 A motion to postpone definitely: a)is debatable, but only as to whether a matter should be postponed and to what time; b)is amendable as to time; c)requires a majority of Directors present to pass; and d)shall have precedence over the motions to refer, to amend, and to postpone indefinitely. 6.0Motion to Postpone Indefinitely 6.1 A motion to postpone indefinitely: a) is not amendable; b) is debatable, and debate may go into the merits of the main question, which effectively kills a motion and avoids a direct vote on the question; a)requires a majority vote; and b)shall have no precedence over any other motion. 7.0Motion to Reconsider 7.1 A motion to reconsider: a) is debatable; b) is not amendable; and c) requires a majority vote, regardless of the vote necessary to adopt the motion to be reconsidered. 7.2 After any question, except one of indefinite postponement has been decided by the Authority, any Director who was present and who voted in the majority may, at a subsequent meeting of the Authority, move for the reconsideration thereof, provided due notice of such intention is given as required by Section J of this by-law, but no discussion of the main question by any person shall be allowed unless the motion to reconsider has first been adopted. Page 106 of 268 ii 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... 7.3 After any question, except one of indefinite postponement has been decided by Committee, but before a decision thereon by the Authority, any Director who was present at the Committee meeting concerned and who voted in the majority, may, at a subsequent meeting of the Committee, provided the Authority still has made no decision thereon, move for the reconsideration thereof, provided due notice of such intention is given as required by Section J of this by-law, but no discussion of the main question by any person shall be allowed unless the motion to reconsider has first been adopted. 7.4 No question upon which a notice of reconsideration has been accepted shall be reconsidered more than once, nor shall a vote to reconsider be reconsidered. 7.5 If a motion to reconsider is decided in the affirmative, reconsideration shall become the next order of business and debate on the question to be reconsidered shall proceed as though it had never previously been considered. 8.0 Motion to Refer (to Committee) 8.1 A motion to refer: a)is debatable; b)is amendable; and c)shall take precedence over all amendments of the main question and any motion to postpone indefinitely, to postpone definitely or to table the question. 9.0 Motion to Suspend the Rules (Waive the Rules) 9.1 A motion to suspend the rules: a)is not debatable; b)is not amendable; and c)requires a 2/3 majority to carry; d)takes precedence over any motion if it is for a purpose connected with that motion and yields to a motion to table. 10.0 Motion to Table 10.1 A motion to table: a)is not debatable; b)is not amendable. 10.2 A motion to table a matter with some condition, opinion or qualification added to the motion shall be deemed to be a motion to postpone. 10.3 The matter tabled shall not be considered again by the Authority until a motion has been made to take up the tabled matter at the same time or subsequent meeting of the Authority. 10.4 A motion to take up a tabled matter is not subject to debate or amendment. 10.5 A motion that has been tabled at a previous meeting of the Authority cannot be lifted off the table unless notice thereof is given in accordance with Section J of this by-law. Page 107 of 268 iii 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... 10.6 A motion that has been tabled and not taken from the table for six (6) months shall be deemed to be withdrawn and cannot be taken from the table. 11.0 Point of Order The Chair or Committee Chair, as the case may be, shall decide points of order. When a Director wishes to raise a point of order, the Director shall ask leave of the Chair/Committee Chair and after leave is granted, the Director shall state the point of order to the Chair/Committee Chair, after which the Chair/Committee Chair shall decide on the point or order. Thereafter, the Director shall only address the Chair/Committee Chair for the purpose of appealing the decision to the Authority or the Committee, as the case may be. If the Director does not appeal, the decision of the Chair/Committee Chair shall be final. If the Director appeals to the Authority or the Committee as the case may be, the Authority/Committee shall decide the question without debate and the decision shall be final. 12.0 Point of Personal Privilege When a Director considers that his integrity or the integrity of the Authority or Committee has been impugned, the Director may, as a matter of personal privilege and with the leave of the Chair, draw the attention of the Authority or the Committee, as the case may be, to the matter by way of a point of personal privilege. When a point of personal privilege is raised, it shall be considered and decided by the Chair or Committee Chair, as the case may be, immediately. The decision of the Chair or Committee Chair, as the case may be, on a point of privilege may be appealed to the Authority. 13.0 Role of Vice-Chair Where a point of order or a point of personal privilege is initiated by the Chair he or she shall designate the Vice-Chair to assume the responsibilities of the Chair as contemplated in paragraphs 11.0 and 12.0. Page 108 of 268 iv 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... APPENDIX B CODE OF CONDUCT Preamble Since its inception in 1951, the LSRCA has demanded a high level of integrity and ethical conduct from its Director Directors. While tacit understandings have served well for many years, a written Code of Conduct helps to ensure that all Directors share a common basis for acceptable conduct. Formalized standards help to provide a useful reference guide and a supplement to the legislative parameters within which Directors must operate. Further, they enhance public confidence that Directors operate from a base of integrity, justice and courtesy. The Code of Conduct is a general standard. It augments the laws which govern the behaviour of Directors, and it is not intended to replace personal ethics. 1.0 General All Directors shall serve in a conscientious and diligent manner. No Director shall use the influence of office for any purpose other than for the exercise of his/her official duties. 2.0Gifts and Benefits Directors shall not accept fees, gifts or personal benefits that are connected directly or indirectly with the performance of duties, except compensation authorized by law. 3.0Confidentiality All information, documentation or deliberations received, reviewed, or taken in closed session of the Authority and its committees are confidential. Directors shall not disclose or release by any means to any member of the public either in verbal or written form any confidential information acquired by virtue of their office, except when required by law to do so. Directors shall not permit any persons other than those who are entitled thereto to have access to information which is confidential. Particular care should be exercised in releasing information such as the following: human resources matters o information about suppliers provided for evaluation which might be useful to other suppliers o matters relating to the legal affairs of the Authority o sources of complaints where the identity of the complainant is given in confidence o items under negotiation o schedules of prices in contract tenders o Municipal Freedom of Information o and Protection of Privacy Act. Page 109 of 268 v 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... The list above is provided for example and is not inclusive. 4.0Use of Authority Property No Director shall use for personal purposes any Authority property, equipment, supplies, or Services of consequence other than for purposes connected with the discharge of Authority duties or associated community activities of which the Authority has been advised. 5.0Work of a Political Nature No Director shall use Authority facilities, services or property for his or her re-election campaign. No Director shall use the services of Authority employees for his or her re-election campaign, during hours in which the employees are in the paid employment of the Authority. 6.0Conduct at Authority Meetings During meetings, Directors shall conduct themselves with decorum. Respect for delegations and for fellow Directors requires that all Directors show courtesy and not distract from the business of the Authority during presentations and when other Directors have the floor. 7.0Influence on Staff Directors shall be respectful of the fact that staff work for the whole corporation and are charged with making recommendations that reflect their professional expertise and corporate perspective, without undue influence from any individual Director or faction. 8.0Business Relations No Director shall borrow money from any person who regularly does business with the Authority unless such person is an institution or company whose shares are publicly traded and who is regularly in the business of lending money. No Director shall act as a paid agent before the Authority or a committee of the Authority, except in compliance with the terms of the Municipal Conflict of Interest Act. 9.0Encouragement of Respect for Corporation and its By-Laws Directors shall represent the Authority in a respectful way and encourage public respect for the Authority and its by-laws. 10.0Harassment It is the policy of the LSRCA that all persons be treated fairly in the workplace in an environment free of discrimination and of personal and sexual harassment. Harassment of another Director, staff or any Director of the public is misconduct. Examples of harassment that will not be tolerated by the LSRCA are: verbal or physical abuse, threats, beliefs, colour, gender, physical or mental disabilities, age, ancestry, place of origin, marital status, source of income, Page 110 of 268 vi 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... family status or sexual orientation. The LSRCA also will not tolerate the display of pornographic, racist or offensive signs or images; practical jokes that result in awkwardness or embarrassment; unwelcome invitations or requests, whether indirect or explicit and any other prohibited grounds under the provisions of the Ontario Human Rights Code. 11.0Interpretation Directors of the Authority seeking clarification of any part of this Appendix should consult with the Municipal Clerk or Corporate Council of the municipality that appointed the respective Director. Page 111 of 268 vii 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Page 112 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... York Region as part of our streambank The number of sites visited in erosion protection efforts - 315 leaders in integrated watershed management. expansion, embracing a more urban focus; sustainability; our staff are being engaged we continue to be held in high esteem, as projects over the course of the next three we have is with the watershed ecosystem program underwent a transformation and years; our re-focused education program Throughout this report, you will read and federal funding to help implement critical 2013 has been another exceptional year! in a progressive movement to create an health of this watershed, and ultimately exceptional culture; and internationally, is continuing to grow and show signs of Of course, none of our programs would This past year marked several notable partnerships, our greatest partnership accomplishments; our landmark LEAP see how we are building partnerships partners. And while we value all our be the success they are without our and collaborating for results. The itself. This is encapsulated in our vision of a “Watershed for Life”. all its residents, depends on it. Message from the Chair and CAO 2 LAKE SIMCOE REGION CONSERVATION AUTHORITY and research. They provide the background reality inherent in complex natural systems systems. Our path is guided by our science necessary to inform the decisions we make changing circumstances, but tells us where transform the way we plan and develop by designing our neighbourhoods in harmony and play a critical role in how we respond hearing more about this program in 2014. we need to take action and drive change. the fact that natural systems don’t follow Our RainScaping program is an excellent except change” is truer today than ever On a continuous basis, we navigate two before. In the business of conservation, of a constantly changing landscape and not only helps us respond and adapt to separate but overlapping realities - the with the natural environment. You’ll be political or human-created boundaries. we’ve grown accustomed to the reality a new direction. RainScaping hopes to example of how we’re taking action in and adapt to a changing environment. and the reality of socially constructed At LSRCA, our science and research The old adage, “nothing is constant Page 113 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... ANNUAL REPORT 3 - The number of hectares of land we own or manage (roughly the size of the Community of Keswick) 2,114 Page 114 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Fred Rozumalski, Barr Engineering Mike Walters, GM, Management Watershed 2013, the goal of the RainScaping program is to reduce stormwater run-off, a major source form of low impact development, encourages improving groundwater recharge conditions on-site water control that mimics the natural Improved water quantity control, reducing program aimed at changing the way water is managed in new developments. Launched in Increased resilience to climate change by amount of run-off entering our waterways of pollution in Lake Simcoe. RainScaping, a Decreased costs compared to traditional Improved water quality by reducing the introducing the practice to developers and require the adoption of low impact design RainScaping is a market transformation municipalities and lobbying legislators to Improved water-use conservation Reduced impact to drinking water Currently, our efforts are focused on stormwater management measures water cycle. 2013 Highlights principles. 1.2.3.4.5.6. 4 LAKE SIMCOE REGION CONSERVATION AUTHORITY With only weeks to prepare, staff from across our organization came together to deliver a Catholic high schools to design and deliver unique program that provided experiences Our environmental education program is the students will carry with them forever. programming to their Science students. responded to a request from two Barrie two days of environmental education Page 115 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... ANNUAL REPORT 5 be both fun and in outdoor Engaging The number of students we engaged in environmental education programming - 4,000 Page 116 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Page 117 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Page 118 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... received from the Lake Simcoe South-eastern Building on the success of the East Holland the East Holland River, including remnants of contains threatened and endangered species facilities at Scanlon Creek Conservation Area. area was selected after a thorough review of including Bobolink and Eastern Meadow Lark. The area also focusing on the Lover’s, Hewitt’s, and Barrie Fisheries and Ocean’s Recreational Fisheries We continue to enhance and upgrade our other community organizations, the project creek through the area where the reservoir received $110,000 from the Department of Creeks subwatersheds. In partnership with Conservation Partnerships Program to help River project, our stewardship efforts have the Lake Simcoe Conservation Foundation, once existed. An additional $31,200 was Georgian Bay Clean-Up fund for detailed several reports and subwatershed plans. fund the re-establishment of a natural the historic Newmarket Canal. design and agency approval. to extend public trails along the East Holland Clean-Up fund, LEAP supported 132 projects environmental stewardship associations, the In 2013, an additional 14 hectares of land has been acquired that expands our Rogers within the East Holland River subwatershed Lake Simcoe Conservation Foundation, the Reservoir Conservation Area and allows us and contains approximately 900 metres of Ministry of the Environment’s Showcasing garden communities, residential groups, Water Innovation program and the Lake landowners, the agriculture and market addressing stormwater management in at a total project cost of $1.75 million. our watershed municipalities, private In 2013, working in partnership with Simcoe South-eastern Georgian Bay existing developments. 8 LAKE SIMCOE REGION CONSERVATION AUTHORITY loading to the Lake, and extensive monitoring leaving the ponds will contribute to a greater in the Colony Trail subdivision in the Town of Gwillimbury, Uxbridge, York Region and the expansion into the urban arena, supporting East Gwillimbury and the other was Lincoln understanding of how the approaches used technologies that are now out of date, the Environmental Assistance Program (LEAP) our RainScaping initiative, with a focus on management within and beyond the Lake by LSRCA staff of the water entering and poor water quality in the watershed. The may contribute to improving stormwater Through provincial Showcasing Water The project was a partnership with East Ministry of the Environment. Built using rural property owners, 2013 marked an stormwater ponds were contributing to projects have traditionally supported Innovation funding, LSRCA led two Pond in the Township of Uxbridge. While many of our Landowner Simcoe watershed. Page 119 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... ANNUAL REPORT 9 We also renewed our partnership agreement of three kilometres of new trails through pine was upgraded substantially with the addition plantation and the Scanlon Creek valley, and replacing 420 metres of heavily eroded trail an extension that features a bridge crossing with Durham Region to continue managing Working with the Durham Mountain Bike efforts to enhance the area, improving trail Association and other volunteers, we built develop a new multi-use trail connection, accessibility and signage and constructing two new sustainable single-track trails in and connecting the Oak Ridges Trail with which will guide future trail maintenance - The estimated kgs of phosphorus Durham Regional Forest. A professional trail building contractor was retained to completed the Trails Management Plan, and explores mature hardwood forests. and installing additional features at the reduction per year as a result of the the forest for another 10 years and neighbouring properties. Discovery Play Garden. and development. 25 Page 120 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... community. LSRCA staff also led the installation remediation work. This included the restoration the instruction and expertise that will allow our Watershed Commission in Mexico, we led two independence in water management. of school children and members of the local Sharing & Learning of native trees in a local park with the help of 65 metres of riverbank and the planting our partners, university students and local Mission with partners JIRA, the University community representatives to implement boundaries to guide others towards of Guadalajara and the Ayuquila-Armeria Now into the third phase of our Twinning staff returned in November to work with - The number of trees planted partners to expand the network further. during our November Twinning visit Twinning overcomes geographic - International RiverFoundation visits to begin hands-on work. to Mexico 150 10 LAKE SIMCOE REGION CONSERVATION AUTHORITY partners restoring using traditional bioengineering LSRCA staff Page 121 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... ANNUAL REPORT 11 LSRCA staff and installation of a station Erosion is a problem in serious familiarize them with the tools and methodology they’ll need to use to collect and analyse the data accurately. For more information on the LSRCA-Mexico Twinning, partners on the development of their own watershed Of course all this work requires long range planning whom is our resident limnologist, Dr. Brian Ginn We also provided a data management workshop to - The number of people in Canada with the and our staff continue to work with our Twinning visit www.LSRCA.on.ca/twinning. management plan. 5 Page 122 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... lasting learning students Getting 12 LAKE SIMCOE REGION CONSERVATION AUTHORITY advising of potential unsafe conditions - The number of bulletins issued 14 Page 123 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... ANNUAL REPORT 13 Designation achieved this “Pioneering Green Barrie, one of this leadership in providing year as a result of our Communities” commuter options for Conservation Living Green of our new Award our employees Splash 2013 Page 124 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Page 125 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... 58,000 Page 126 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Municipal Partners, Special Capital $4,897,001 Levy & 35.9% Lake Simcoe Conservation Foundation donation funding included in Revenue Generated by Authority = $230,000. $3,024,736 General Levy 22.2% Loan, $223,698 Donation - Forgivable 1.6% $364,050 Revenue, Other 2.7% 16 LAKE SIMCOE REGION CONSERVATION AUTHORITY Generated by $1,594,371 Revenue Authority 11.7% Payments and Grants Provincial Transfer $3,510,457 25.8% Revenue $13,629,313 $15,000 Federal Grants 0.1% Page 127 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... ANNUAL REPORT 17 Science & Research $5,286,341 35.7% $(300,000)($220,367) $(430,388) $187,584$322,437 Principal on forgivable loan Recapture asset purchases Net transfers from reserves Leadership & Support Less Amortization $3,135,966 ($14,829,575 - $957,458 + $300,000 - $322,437) 21.1% Protection & Restoration Engagement Education & $835,160 $5,572,108 5.6% 37.6% Page 128 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Councillor Stephen Strangway Councillor John O’Donnell Councillor Dwight Evans Councillor Bruce Haire Councillor Maria Baier Councillor Del Crake West Gwillimbury Regional Councillor Jack Ballinger Councillor Ken Ferdinands (Citizen Representative) Councillor Dave Kerwin Councillor Barry Ward Councillor Phil Craig Councillor Avia Eek City of BarrieCity of Barrie Mr. Eric Bull 18 LAKE SIMCOE REGION CONSERVATION AUTHORITY Regional Councillor/Deputy Mayor Bobbie Drew Regional Councillor/Deputy Mayor Debbie Bath (Vice-Chair, November 2013 – January 2014) (Chair, November 2013 – January 2014) (Vice Chair, January – October 2013) (Chair, January – October 2013) Mayor Virginia Hackson Mayor Geoffrey Dawe Mayor Robert Grossi Page 129 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... Page 130 of 268 10.h) Doug Irwin, Director, Corporate Services/Clerk re: 201... government partners, providing leadership in the protection and restoration of the For over 60 years, LSRCA has been working with municipal, community and other charity in our watershed, raising funds from private individuals and organizations The Lake Simcoe Conservation Foundation (LSCF) is the leading environmental for the critical environmental programs and projects of Lake Simcoe Region environmental health and quality of Lake Simcoe and its watershed. accreditation after demonstrating the highest standards for In 2013, LSCF achieved the distinguished Imagine Canada Newmarket, Ontario L3Y 4X1Newmarket, Ontario L3Y 4X1 Conservation Authority. 120 Bayview Parkway120 Bayview Parkway Page 131 of 268 12.a) Announcements of Interest to the Public: Oro Station C... Page 132 of 268 12.a) Announcements of Interest to the Public: Oro Station C... to allow staff to attend a Holiday Recognition Luncheon The Township of Oro-Medonte Offices will close at We apologize for any interim inconvenience and nd Offices will re-open on Monday, December 22 Notice of Office Closure th thank you for your cooperation. 12:30 PM on Friday, December 19 for regular business hours. Page 133 of 268 12.a) Announcements of Interest to the Public: Oro Station C... Wishing you and yours a happy and healthy New Year offices will close from Friday, January 2, 2015 for the Holiday Shutdown for regular business hours, 8:30 a.m. 4:30 p.m. Offices will re-open on Monday, January 5, 2015 Wednesday, December 24, 2014 through to Notice of Office Closure Happy Holidays to all! The Township of Oro-Medonte Page 134 of 268 12.a) Announcements of Interest to the Public: Oro Station C... OYSTN RDER OUR PRING REES OW DJ16 EADLINE ANUARY TH Severn Sound Environmental Association is once again working with Dufferin Simcoe Stewardship and the Township of Oro-Medonte to distribute tree seedlings. Property owners can purchase reasonably priced, native tree and shrub seedlings for planting in early spring. Tree seedlings must be pre-ordered. The deadline for ordering is th Friday, January 16, 2015. Seedlings are bare-root plants (i.e., not potted) and are sold in bundles of 10. The age, size and cost of seedlings varies by species: seedlings are 2 to 4 years Prices range from $14 to $20 per bundle. Visit www.severnsound.ca/trees.htm for full program details \[including instructions for ordering, species selection guide, site preparation information, and answers to Frequently Asked Questions\], or telephone Michelle Hudolin, Severn Sound Environmental Association (705-527-5166 ext. 202). Red Oak White Spruce (bundle of 10 seedlings) (bundle of 10 seedlings) Page 135 of 268 12.b) Minutes of Midland Public Library Board meeting held o... Page 136 of 268 12.b) Minutes of Midland Public Library Board meeting held o... Page 137 of 268 12.b) Minutes of Midland Public Library Board meeting held o... Page 138 of 268 12.b) Minutes of Midland Public Library Board meeting held o... Page 139 of 268 12.b) Minutes of Midland Public Library Board meeting held o... Page 140 of 268 12.b) Minutes of Midland Public Library Board meeting held o... Page 141 of 268 12.c) Correspondence dated October 16, 2014 from Doug Hutchi... Page 142 of 268 12.d) Nottawasaga Valley Conservation Authority, minutes of ... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS 11/14 MINUTES Friday October 24, 2014 Date: th Location: Utopia Hall, 8396 6Line, Utopia, Ontario Present: Chair: Nina BifolchiTown of Wasaga Beach Vice Chair: Gail ArdielTown of the Blue Mountains Past Chair: Walter BenottoTown of Shelburne Members: Mary BrettTownship of Adjala-Tosorontio Mel CoutancheTownship of Oro-Medonte Mike EdwardsTown of Collingwood Donna JebbTown of New Tecumseth Arif KhanCity of Barrie Doug LougheedTown of Innisfil(left the meeting at 10:00 a.m.) Kevin LloydTown of Collingwood Bob MarrsTown of New Tecumseth Paul McQueenMunicipality of Grey Highlands Fred NixTown of Mono Brent PrestonTownship of Clearview Perry RitchieTownship of Springwater Alicia SavageTownship of Clearview George WatsonTown of Wasaga Beach Percy WayTownship of Amaranth Rick WebsterTownship of Springwater Darren WhiteTownship of Melancthon Keith WhiteTownship of Essa Regrets: Dan DavidsonTown of Innisfil Earl HawkinsTownship of Mulmur Ralph HoughTownship of Oro-Medonte Rob KefferTownship of Bradford West Gwillimbury Michael SmithTownship of Essa Staff: D. Gayle Wood, Interim Chief Administrative Officer Sheryl Flannagan,Director of Corporate Services Byron Wesson, Director of Land Operations and Stewardship Services Glenn Switzer, Director of Engineering and IT, Dave Featherstone, Manager Watershed Monitoring, Chris Hibberd, Director of Planning Ryan Post, Hydrogeologist/Source Protection Coordinator Laurie Barron, Executive Assistant/Recorder Public:Sandy Agnew, Kate Harries, AWARE Simcoe Page 143 of 268 12.d) Nottawasaga Valley Conservation Authority, minutes of ... BOARD OF DIRECTORS MINUTESMEETING No: 11-14 24 October, 2014 Page 2of 6 CALL TO ORDER Chair Bifolchi called the meeting to order at 9:00 a.m. INTRODUCTIONS The Board of Directors welcomed new staff members: Gayle Wood, Interim Chief Administrative Officer Lee Bull, Development Review Planner Jeff Andersen, Planning & Regulations Technician 1.MOTION TO ADOPT AGENDA Item #8(b) dollar amount correction to reflect the financial report RES.#1MOVED BY: Doug LougheedSECONDED BY: Donna Jebb RESOLVED THAT: The Agenda for Board of Directors Meeting #10/14 dated 26 September, 2014 be adopted as amended. Carried; 2.PECUNIARY INTEREST DECLARATION None declared 3.MINUTES 3.1Minutes of the Board of Directors Meeting 10/14dated 26 September, 2014 RES.#2MOVED BY: Bob MarrsSECONDED BY: Percy Way RESOLVED THAT: the Minutes of the Board of Directors Meeting 10/14dated 26 September, 2014be approved. Carried; 4.REPORTSOF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES 4.1Tiffin Tornado Clean-Up Update–Verbal update RES.#3MOVED BY:Bob MarrsSECONDED BY: Percy Way RESOLVED THAT: the Board of Directors receive the verbal update report on the Tiffin Tornado cleanup. Carried; 4.2NVCA property use (P/L 41 & 42 Concession 2 Springwater Twp) RES.#4MOVED BY:Bob MarrsSECONDED BY: Percy Way RESOLVED THAT:the Ignatius Jesuit Centre of Guelph be permitted to make temporary overnight use of a small portion of NVCA owned property located in Springwater Township; and THAT:staff ensure all necessary insurance and waiver requirements are secured as necessary. Carried; Page 144 of 268 12.d) Nottawasaga Valley Conservation Authority, minutes of ... BOARD OF DIRECTORS MINUTESMEETING No: 11-14 24 October, 2014 Page 3of 6 5.REPORT OF THE HYDROGEOLOGIST-SOURCE PROCTECTION COORDINATORAND THE DIRECTOR OF ENGINEERING AND IT Memorandum of Understanding regarding Clean Water ActPart IV Enforcement Responsibilities RES.#5MOVED BY: Bob MarrsSECONDED BY: Percy Way RESOLVED THAT:the Board of Directors authorize the Interim CAO to enter into Memorandums of Understanding for the delivery of Part IV Powers with participating municipalities. Carried; 6.REPORT OF THE MANAGER WATERSHED MONITORING AND THE DIRECTOR OF ENGINEERING AND IT. 60Yearsof Forest Change in the Minesing Wetlands RES.#6MOVED BY: Mike EdwardsSECONDED BY: Rick Webster RESOLVED THAT: the Board of Directors endorse the report “60 Years of Forest Change in the Minesing Wetlands”; and THAT:recommendations related to future monitoring and forest management be considered through the NVCA Business Plan process; and FURTHER THAT: recommendations related to stormwater management and future growth be take into consideration in staff’s comments to municipalities related to future development. Carried; RyanPostand DaveFeatherstoneleft the meeting 7.REPORT OF THE DIRECTOR OF CORPORATE SERVICES AND THE COMMUNICATIONS/PUBLIC RELATIONS PROGRAM COORDINATOR Communications/PR report for Sept. 17 to Oct. 15, 2014 RES.#7MOVED BY: Kevin LloydSECONDED BY: Mike Edwards RESOLVED THAT:The Communications report forSept. 17 to Oct. 15, 2014be received. Carried; 8.REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND THE DIRECTOR OF CORPORATE SERVICES Discussion regarding the accounting software used at the NVCA concluded that the Director of Corporate Services was directed to investigatealternative accounting softwareand bring a report back to the Board of Directors Page 145 of 268 12.d) Nottawasaga Valley Conservation Authority, minutes of ... BOARD OF DIRECTORS MINUTESMEETING No: 11-14 24 October, 2014 Page 4of 6 Financial Activity Report summary to 30 September, 2014 a)Accounts Receivable Summary as at 30September, 2014 RES.#8MOVED BY:Mike EdwardsSECONDED BY: Kevin Lloyd RESOLVED THAT: the Accounts Receivable as at 30 September, 2014 in the amount of $855,463.37including Planning items of $308,988.00be received. Carried; b)Summary of Disbursements for the month of September 2014 RES.#9MOVEDBY:Mike EdwardsSECONDED BY: Kevin Lloyd RESOLVED THAT: disbursements as at 30 September, 2014 in the sum of $454,998.62including wages(net of withholdings)of $139,068.45be approved. Carried; c)Statement of Operations for Period Ending September 30, 2014 RES.#10MOVED BY: Mike EdwardsSECONDEDBY: Kevin Lloyd RESOLVED THAT: The Unaudited Combined Statement of Operations Program Summary as at September 30, 2014be received. Carried; 9.REPORT OF THE DIRECTOR OF CORPORATE SERVICES 9.1Employee Policy Handbook RES.#11MOVED BY:Rick WebsterSECONDED BY:Walter Benotto RESOLVED THAT: the Employee Policy Handbook be received and referred to the NVCA Human Resources Committee for further review and recommendations to the Board of Directors; and FURTHER THAT: NVCA Board Members be requested to provide input on the Handbook to the HR Committee prior to their further review and report of the document to the Board of Directors. Carried; 9.22014 THIRD QUARTER BUDGET REPORT RES.#12MOVED BY: Walter BenottoSECONDED BY: Rick Webster RESOLVED THAT:the NVCA Board receives for information the 2014 Third Quarter budget report, and that staff continue to monitor budget activities. Carried; Page 146 of 268 12.d) Nottawasaga Valley Conservation Authority, minutes of ... BOARD OF DIRECTORS MINUTESMEETING No: 11-14 24 October, 2014 Page 5of 6 9.32015 NVCA Budget Pressures Report RES.#13MOVED BY: Walter BenottoSECONDED BY: Rick Webster RESOLVED THAT:theBoard receive the Staff Report on budget pressures for 2015; and FURTHER THAT:staff commence a draft 2015 budget for review at the November Board meeting which includes a municipal review of 2015 budget guidelines and a staff assessment of 2014 revenues and expenditures to date. Carried; Byron Wesson left the meeting 10.REPORT OF THE INTERIM CAO nd 10.1Interim CAO’s Work Plan –2014 to 2Quarter 2015 RES.#14MOVED BY:Mel CoutancheSECONDED BY: Donna Jebb RESOLVED THAT:the work plan for theInterim Chief Administrative Officer dated October 14, 2014 be approved; and FURTHER THAT:the Human Resources Committee meet with the ICAO in December 2014. Carried; 10.2Advisory Committees –Terms of Reference RES.#15MOVED BY:Donna JebbSECONDED BY: Mel Coutanche RESOLVED THAT: the Terms of Reference for the Finance and Administration, Human Resources and Planning (and Engineering) Advisory Committees be forwarded to the November 28, 2014 Board of Directors meeting; and FURTHER THAT: The Board of Directors direct staff to prepare a Terms of Reference for a Lands and Stewardship Advisory Committee for approval at the November Board meeting. Carried; 11.REPORT OF THE NVCA CHAIR Appointment of alternate voting delegate to Conservation Ontario RES.#16MOVED BY: Mel CoutancheSECONDED BY: Donna Jebb RESOVLED THAT: D. Gayle Wood, Interim Chief Administrative Officer (ICAO) be appointed as an alternate voting delegate to Conservation Ontario during her tenure with the NVCA. Carried; Page 147 of 268 12.d) Nottawasaga Valley Conservation Authority, minutes of ... BOARD OF DIRECTORS MINUTESMEETING No: 11-14 24 October, 2014 Page 6of 6 12.CORRESPONDENCE th a)AWARE Simcoe dated September 18, 2014 regarding the NVCA Efficiency Recommendations b)Blue Mountain Watershed Trust Foundation dated September 23, 2014 re: NVCA Efficiency Audit discussion RES.#17MOVED BY: Donna JebbSECONDED BY: Mel Coutanche RESOLVED THAT:the NVCA Board of Directors receive the September 18, 2014 AWARE Simcoe correspondence and the September 23, 2014 Blue Mountain Wateshed Trust correspondence regarding the NVCA Efficiency Recommendations; and FURTHER THAT:the Chair and Interim Chief Administrative Officer provide a response to the correspondence. Carried; 13.REPORT OF THE SENIOR ENVIRONMENTAL OFFICER AND THE DIRECTOR OF PLANNING Permits issued by staff for the period September 18, 2014 to October 15, 2014. RES.#18MOVED BY: Donna JebbSECONDED BY: Doug Lougheed RESOLVED THAT: the permits issued by staff for the period September 18, 2014 to October 15, 2014be received. Carried; FUTURE MEETINGS: Board of Directors Date: November 28/14Time: 9:00 to 12:00 noon Location: Jose Building, Tiffin Conservation Area ADJOURN RESOLVED THAT: this meeting adjourn at 9:50 a.m. to meet again at the call of the chair. Carried; ___________________________________________________ Chair Nina BifolchiD. Gayle Wood Interim Chief Administrative Officer Approved on this 28 day of November, 2014 Page 148 of 268 12.d) Nottawasaga Valley Conservation Authority, minutes of ... HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETINGS No. 12/14 November 28, 2014 Collingwood Airport Industrial Development seeks reduction in NVCA planning review rates Members of the board received a deputation by the Hon. Paul Bonwick P.C. seeking a Regional Airport. The board, pointing to the need for these fees to be charged on a cost- recovery basis, agreed to these changes, setting a floor charge of $44,000. NVCA staff will monitor and track the costs associated with the plan review, and charge any costs over $44,000 back to the project applicant. 2015 draft budget approved for municipal review 2015 draft budget be forwarded to member municipalities for their review and comment by January 30. The budget calls for a 3% increase in funding from municipalities ($60,000) over 2014 to support operational expenditures. The draft budget is posted at www.nvca.on.ca. Board governance rules and employee handbook updated The board of directors updated its governance and administrative policies to bring them into alignment with other similar-sized conservation authorities. Among the changes was a revision o On behalf of the board, Chair Nina Bifolchi received a certificate from the Rotary Club of Alliston. The The board also approved an updated employee certificate recognized a donation the club made to handbook, which brings many policies into one presentation by Gayle Wood, interim CAO. Councillor resource. As well, the board approved Donna Jebb, who was at the Rotary Meeting, recommendations from the interim CAO to presented the certificate. improve internal communications. Agreement with Innisfil clarifies roles of Town, NVCA in planning process The board approved a new memorandum of understanding (MOU) with the Town of Innisfil on planning matters. The MOU streamlines the circulation procedures required under the Planning Act and clearly defines the roles of the Town and NVCA throughout the planning process. NVCA has similar agreements with other municipal members. Page 149 of 268 NVCA Board Meeting Highlights No. 12/14 November 28, 2014 1 of 2 12.d) Nottawasaga Valley Conservation Authority, minutes of ... For more information: D. Gayle Wood, Interim CAO, gwood@nvca.on.ca, 705-424-1479 ext. 225 For the full meeting agenda including documents and reports, visit the NVCA websiteat nvca.on.ca/about/boardofdirectors. Future meetings & events: Dec 4 Creating Wildlife Habitat: Dec 12 NVCA Board of Directors Wetlands Workshop, Lake Simcoe Meeting (Tiffin Centre, Utopia) Georgian Bay Wetland Collaborative Jan 3 Christmas Bird Count for Kids (Pefferlaw; last of three workshops) (Tiffin Centre, Utopia) Page 150 of 268 NVCA Board Meeting Highlights No. 12/14 November 28, 2014 2 of 2 12.e) Correspondence dated November 17, 2014 from Charles Ga... November 17, 2014 To the CAOs/ Clerks of the Municipal Councils throughout Simcoe Muskoka: Re: Input to Municipal Strategic Plans and Official Plans I would like congratulate your mayor and council members on their recent municipal election, and also take this opportunity to provide preliminary background information related to the role of public health in your community. The primary goal of Simcoe Muskoka District Health Unit (SMDHU) is to promote and protect the health of people, communities and the environment. This goal is reflected in our mission individuals, families, agencies and communities to promote and protect health, and to prevent disease aAttached is a copy of the most recent annual report of the Simcoe Muskoka District Health Unit, as well as a primer for municipal election candidates highlighting the importance of healthy public policy. Municipal Councils share common goals with us, supporting improved quality of life for residents and building and maintaining healthy and vibrant communities. As your council moves forward in its term, we welcome the opportunity to support and assist them in achieving this goal. As a tangible step, the health unit is interested in participating in discussions, forums or surveys related to your councils next strategic plan and would appreciate the opportunity to provide input as a community stakeholder, and to recommend that healthy communities be one . To this end I would be happy to communicate further with you, and can be contacted at 705- 721-7520 extension 7219, or by email at charles.gardner@smdhu.org. Thank you and we look forward to working with your new Council to promote and protect the health of people, communities and the environment. Sincerely, ORIGINAL Signed By: Charles Gardner, MD, CCFP, MHSc, FRCPC Medical Officer of Health att. (2) CG:MW:cm Page 151 of 268 12.e) Correspondence dated November 17, 2014 from Charles Ga... Page 152 of 268 12.e) Correspondence dated November 17, 2014 from Charles Ga... Page 153 of 268 12.e) Correspondence dated November 17, 2014 from Charles Ga... ANNUAL COMMUNITY REPORT 2013-2014 Public beach advisories posted 23 Page 154 of 268 12.e) Correspondence dated November 17, 2014 from Charles Ga... Page 155 of 268 12.e) Correspondence dated November 17, 2014 from Charles Ga... Page 156 of 268 12.e) Correspondence dated November 17, 2014 from Charles Ga... Page 157 of 268 12.e) Correspondence dated November 17, 2014 from Charles Ga... 109 deaths by overdose in Simcoe Muskoka between 2000 and 2009 Simcoe Muskoka Ontario 2 Confidence Interval Page 158 of 268 12.e) Correspondence dated November 17, 2014 from Charles Ga... Page 159 of 268 12.e) Correspondence dated November 17, 2014 from Charles Ga... Strategic Plan Balanced Scorecard 2013 Excludes indicators with targets in the future Page 160 of 268 12.e) Correspondence dated November 17, 2014 from Charles Ga... Page 161 of 268 12.f) Correspondence dated October 28, 2014 from J.W. Tierna... Page 162 of 268 12.f) Correspondence dated October 28, 2014 from J.W. Tierna... Page 163 of 268 12.f) Correspondence dated October 28, 2014 from J.W. Tierna... Page 164 of 268 12.f) Correspondence dated October 28, 2014 from J.W. Tierna... Page 165 of 268 13.a) Correspondence received November 10, 2014 from Paul Le... From: Chamber of Commerce \[mailto:admin@orillia.com\] Sent: Monday, November 10, 2014 9:48 AM To: admin@orillia.com Subject: Invitation to the 2015 Annual Dinner Paul Legault Administrative Assistant Orillia District Chamber of Commerce 705-326-4424 Page 166 of 268 13.b) Ontario Good Roads Association, OGRA/ROMA Combined Con... + + CTRL ALTDEL rebooting Ontarios municipal sector Sun Feb 22 - A 4 4 4 4 A Wed Feb 25 2015 4 44 4 4 4 4 4 4 A 4 4 4 4 4 4 Fairmont Royal York 4 4 4 4 4 4 4 4 4 4 4 4 A 4 4 4 Toronto, ON 44 4 4 4 4 4 4 4 4 4 4 Municipalities in Ontario are armed with a fresh mandate. Constituent expectations have never been higher. For local governments, success will be measured by how they respond to 21st Century demands. The 2015 OGRA/ROMA Combined Conference brings together an outstanding roster of keynote speakers each of them leaders in their field and a wealth of workshops designed to showcase municipal ingenuity and best practices. Page 167 of 268 13.b) Ontario Good Roads Association, OGRA/ROMA Combined Con... keynotes Nik Nanos, President, Nanos Research / Premier Kathleen Wynne (invited) / Minister Lisa Raitt, Transport Canada (invited) / Jim Wilson, Leader of Ontario PCs (invited) / Andrea Horwath, Leader of Ontario NDP (invited) / The Ministers Forum / Question Box Session #roccstartalks . . . .. . . . .. . NEW THIS YEAR, a number of young, ingenious paradigm shifters have been asked to provide passionate talks about a subject where municipalities can make a difference. These short talks ROCC aka ROMA OGRA . . .. . . .. Combined Conference are sure to generate buzz. PRE-REGISTRATION REQUIRED Joelle Faulkner, Area One Farms Will venture capital save the family farm? + SMALL TOWN FORUM Dr. Danyaal Raza, MD MPH Is treating poverty one of The organizing Committee is pleased to the best tools in the public health toolbox? announce the Combined Conferences Fahad Shuja, P. Eng Can a web app improve winter first small town forum. This will be maintenance? an opportunity for representatives of communities smaller than 10,000 people Combined Conference to gather to exchange ideas and views on the issues that are defining the success of Ontarios smaller Debate on Agri-food communities. This facilitated discussion is taking place at 2:30 PM of Sunday, February 22. Spots are limited. The fourth edition of our hallmark Register today to avoid missing out. + + event promises to go from field to fork as it analyzes the prospects of STUDY TOUR OF INFRASTRUCTURE Ontarios current agri-food system. MEGA PROJECT Few sectors of our economy have Union Station is Canadas busiest, agri-foods upside. Local governments most important multi-modal passenger have a crucial role to play in the transportation hub, a designated National success or failure of this vital sector. Join us as an Historic Site and a significant part of Torontos history all-star roster of debaters argue Be it resolved, and identity. More than a quarter-million people use Ontarios current agri-food system weakens Union Station daily. The City of Toronto is leading Union communities and is unprepared to feed a planet of Stations revitalization with three objectives: to improve nine billion people. the quality and capacity of pedestrian movement; to restore heritage elements; and to transform Union Station into a major destination for shopping, dining and visiting. ROMA Chair Ron Eddy The Combined Conference Planning Committee is excited and OGRA President Tom to offer a sneak preview, behind the scenes tour of this Bateman look forward to project. This Tour will take place on Sunday afternoon. meeting you at the 2015 OGRA/ROMA RON EDDYTOM BATEMAN Combined Conference. www.combinedconference.org Chair, ROMAPresident, OGRA Page 168 of 268 13.b) Ontario Good Roads Association, OGRA/ROMA Combined Con... In 2015 there will be 21 workshops organized workshops around seven streams 12 communications asset management Monday AM Expectations for New Councillors Monday AM Manageable Data Collection Tuesday AM Communicating with Constituents Tuesday AM Establishing Needs and Priorities Tuesday PM Social Media Tuesday PM Finance Options 34 law & order development & growth Monday AM Joint and Several Liability Monday AM AODA and the Built Environment Tuesday AM Fair & Open Tendering Tuesday AM The Ring of Fire Tuesday PM Municipal Impact to Changing Tuesday PM Places to Grow Morality Legislation 5 6 revenue & savings rural innovation Monday AM New Revenue Tools Monday AM Measuring Success of Economic Tuesday AM Municipal Class EAs Development Tuesday PM Alternative Finance and Tuesday AM Rural Lens Procurement (AFP) Tuesday PM Green Energy Act 7 transportation Monday AM Pipeline v. Rail Tuesday AM Accelerating Rural Transportation Solutions Tuesday PM Active Transportation + Sign up for a complimentary membership in Fairmont Presi- . .. . . .. . .. . . . dents Club and receive free internet access within the Hotel. This is available for all Conference attendees regardless of where you are staying. To sign up for your Complimentary Membership, please vist the conference website www.combinedconference.org. Fairmont Royal York: Major roadwork is being completed in the area surrounding the hotel. It is important that on your travel day you check online for directions and information on current road closures. Please visit www.combinedconference.org for the link. www.combinedconference.org Page 169 of 268 13.b) Ontario Good Roads Association, OGRA/ROMA Combined Con... housing . . . . . . . . . . Delegates will contact the hotels directly to book a room. All . . . .. hotels will be booking rooms online and by telephone (number . . of rooms available to book by telephone is limited). A credit . . card will be required to book a room or suite. Deposit cheques are not accepted. Suites must . . . Ontario Good Roads Association is always proud . be booked using the official . . . . . . to recognize employees who have given long years . suite form. Please note the . . . .. . . . . of service in the cause of good roads. For eligibility .. room blocks are not available . . . . . . requirements and form, please visit the Awards tab on . . until conference housing . . . . . . . . . www.combinedconference.org. . . officially opens. . . . . .. . NB: Cancellation Policy remains . . Deadline for receipt of nominations is Friday, January unchanged. Cancellation 30, 2015. fee is equal to one nights accommodation plus applicable Awards will be presented at the Awards Luncheon on taxes. Fairmont Royal York Hotel cancellation fee will be Tuesday, February 24, 2015 during the OGRA/ROMA charged on each room or suite cancelled subsequent to the Combined Conference. initial booking. Substitutions are permitted. Overflow hotels cancellation fees will be charged on each room cancelled less For information, please contact than 72 hours before expected date of arrival. Rooms are Carmen Sousa: carmen@ogra.org or 289-291-6472. blocked at the following hotels: Fairmont Royal York Hotel (main conference hotel) InterContinental Toronto Centre Sheraton Centre Toronto and The Strathcona Hotel For contact information, online links, schedule of hotel rates and additional accommodation instructions visit us online at . . www.combinedconference.org. . . . . . . . . . . . . . . . . . . . So Whats Goin On at the OGRA/ROMA Combined Conference closing banquet you ask? Well I Heard it Through the Grapevine that the Mojo Kings are coming back for the third year in a row and this time its the best of Motown. Now is it Just my Imagination Running Away with Me or does that sound like a great evening. So Lets Get it On and do some Dancing in the Streets. Page 170 of 268 13.b) Ontario Good Roads Association, OGRA/ROMA Combined Con... # of EXTRA TICKETS PURCHASED AWARDS LUNCH FEES (enclosed) Luncheon tickets are not included in any registration fee @ =@ =@ =@ =@ =@ =@ = BANQUET (HST # 104000450RT) +13% HST Subtotal TOTAL STN. NTSRENO TOUR L6J 0B2 REGISTRATION FORMS MUST BE RECEIVED BY FEBRUARY 13, 2015 D PREREGISTRATION REQ UNION SUNDAY AFTERNOON EVE Please type or print clearly and send with payment to OGRA/ROMA COMBINED CONFERENCE, Unit 22, 1525 Cornwall Rd., Oakville, ON SMALL TOWN Regular 8148 or email: catherine.wallace@fairmont.com Feb 1 825$745$415415$215 100 $65 Members FORUM $$ $ Special dietary requirements, including food allergies, should be forwarded in writing to Catherine 2015 OGRA/ROMA COMBINED CONFERENCE REGISTRATION FORM Type A and Type B add $50, Type C and Type D add $30 and Type E add $20 - CONTACT NAME:Non registration fees, additional surcharge over regular rate as follows: BeforeJan 30 $775$69585$385$195100 $65 $3 $ REGISTRATION Fairmont Royal York Hotel, Toronto, ON (A,B,C,D,E) TYPE NOTES: Members fees refer to OGRA and/or ROMA membership Provincial/Federal EMAIL: AfterFeb 1 740$66070$370$190100 $65 Governments $3 $$ BeforeJan 30 $61040$340$170 $690100 $65 $3 $ - 368 - Wallace at the Fairmont Royal York Hotel by fax: 416 After Feb 1 685$60540$340$175100 5 $6 OGRA/ROMA $3 $$ Members - PRE Before Jan 30 635555$310$310 $155100 $65 $$$ FAX: Full with Banquet Ticket Full, no Banquet Ticket 25, 2015 Wednesday TYPE Tuesday Monday Extra Banquet Ticket REGISTRATION site Luncheon Ticket -- -One Day One Day - - February 22 Half Day For on TITLE ABCDE registration January 30. Registration forms cannot be processed unless accompanied with payment. IN ROMA Combined Conference) -ALL REQUESTS MUST BE carmen@ogra.org ST, of pre Friday, . fees will be issued if notice of cancellation is received by 6477 H Full refunds, less an administration fee of $50.00 plus - 291 mail: - no initials) 289 MUNICIPALITY/ORGANIZATION:MAILING ADDRESS:TEL: to - e or payments . 30 NAME OF DELEGATE(S) 6472 NO REFUNDS AFTER JANUARY REGISTRATION INQUIRIES? OGRA/ - - 291 MASTERCARD (to appear on badge - 289 (Payable to REFUND POLICY Tel: Name on Card:Signature: Expiry Date: CARD # - Carmen Sousa or PAYMENTCHEQUE WRITING. VISA Fax Page 171 of 268 13.b) Ontario Good Roads Association, OGRA/ROMA Combined Con... OGRA/ROMA Combined Conference 22-1525 Cornwall Road, Oakville, ON L6J 0B2 Tel: 289-291-6472 Fax: 289-291-6477 combinedconference.org HOUSING for the 2015 OGRA/ROMA Combined Conference to Open: Tuesday, December 2 at 10:00 AM nd Delegates will contact the hotels directly to book a room. All hotels will be booking rooms online and by telephone (number of rooms available to book by telephone is limited). A credit card will be required to book a room or suite. Deposit cheques are not accepted. Suites must be booked using the official suite form which will be available on the combined conference website once housing opens. Please note the room blocks are not available until conference housing officially opens. Beware of Poachers! A new scam is being perpetrated on unsuspecting conference attendees. Hotel room poachers are calling would be delegates and exhibitors claiming to represent conference hotels and using high pressure sales tactics to sell rooms, some of which donÔt exist at all or carry much higher cancelations fees. DonÔt be fooled. Only book your conference hotel room(s) directly with the hotels by following the directions on the Housing page of the conference website www.combinedconference.org. NOTE: Cancellation Policy remains unchanged. Cancellation fee is equal to one nightÔs accommodation plus applicable taxes. Fairmont Royal York Hotel cancellation fee will be charged on each room or suite cancelled subsequent to the initial booking. Substitutions are permitted. Overflow hotels cancellation fees will be charged on each room cancelled less than 72 hours before expected date of arrival. ROOMS ARE BLOCKED AT THE FOLLOWING HOTELS Fairmont Royal York Hotel (main conference hotel) InterContinental Toronto Centre Sheraton Centre Toronto The Strathcona Hotel For contact information, online links, schedule of hotel rates and additional accommodation instructions - visit us online: www.combinedconference.org Page 172 of 268 13.c) Association of Municipalities of Ontario (AMO), Annual... Page 173 of 268 13.c) Association of Municipalities of Ontario (AMO), Annual... o o o o o o Page 174 of 268 13.d) Correspondence dated November 24, 2014 from Ann Budge ... From: Ann Budge Sent: Monday, November 24, 2014 8:31 PM To: Irwin, Doug Subject: Letter to Council re Pedestrian road signs along 6thLine N in Sugarbush. Attention Council, Would Council consider recommending the installation of Pedestrian signs at both ends of the 6th Line N in Sugarbush? ( thats the yellow sign showing a person walking). There is a great deal of walking, stroller pushing, jogging, and bicycling ( adults and kids) along the 6th Line N going to school buses, to the Community Mail Boxes, as well as very importantly to Sweetwater Park. We residents would be very grateful to have these signs installed to remind drivers that there is a great deal of traffic which is human-powered on the 6th Line! There are 2 children- playing signs, but they are close to the Park. Would Council be able to include these 2 signs in the up- coming budget? Thank you for considering, Ann Budge. Page 175 of 268 13.e) Correspondence dated November 24, 2014 from Ann Budge ... From: Ann Budge Sent: Monday, November 24, 2014 8:04 PM To: Irwin, Doug Subject: letter to Council re speed limit on 6th LineN in Sugarbush. Attention Council, Would it be possible in the up-coming budget to include the cost of 40km per hour signs to be placed on the 6th LineN in Sugarbush. ( The present speed limit is 50). I would suggest one be placed as cars enter Sugarbush off Horseshoe Valley Road, and another at the other end of the 6th Line coming in the other direction . Whether it is necessary to put a reminder mid- way would be up to the Roads Dept. Cynthia Reichstein, 6th Line resident, and I made a deputation to Council, in Nov 2012, asking for something to be done along the 6th Line to ease the risk of walking along the 6th Line to school bus stops, to the Community Mail Boxes, and last but not least to Sweetwater Park. The deputation was accompanied by petitions with nearly 200 residents signatures. Since then, the traffic has increased because of the growth of the MapleWood Development. There is an increase in the number of construction trucks, too, travelling in and out of the development via the 6th Line N, because Diamond Valley Drive cannot be opened at present. The Roads Dept did place a traffic counter the next summer....1300+ vehicles in 24 hours ( it was broken when they collected it) . Sugarbush residents would be very relieved if the speed limit were lowered. Thank you for considering, Ann Budge. PS We do realize that not every car will adhere, but there are some law-abiding citizens out there... every little bit helps! Page 176 of 268 13.f) Correspondence dated November 21, 2014 from Jim Sammon... Page 177 of 268 13.f) Correspondence dated November 21, 2014 from Jim Sammon... Page 178 of 268 13.f) Correspondence dated November 21, 2014 from Jim Sammon... Page 179 of 268 13.f) Correspondence dated November 21, 2014 from Jim Sammon... Page 180 of 268 CƩƚƒʹLeeHanson\[mailto:L.Hanson@lsrca.on.ca\] 13.g) Correspondence received November 28, 2014 from Lee Han... {ĻƓƷʹFriday,November28,201411:47AM ƚʹIrwin,Doug {ǒĬƆĻĭƷʹ27thAnnualLakeSimcoeConservationFoundationDinnerSponsorshipandTicketOrderInformation LeeHanson, AnnualFundCoordinator,LakeSimcoeConservationFoundation l.hanson@lsrca.on.ca(905)8951281x251 The Lake Simcoe Conservation Foundation is a registered charity (BN 11900 3317 RR0001) Page 181 of 268 13.g) Correspondence received November 28, 2014 from Lee Han... WEDNESDAY, MAY 27, 2015 CORPORATE SPONSORSHIP OPPORTUNITIES & TICKET ORDER FORM lakesimcoefoundation.ca of an CoCCCooRRiRichhddMaMacLhlhPPhohohy tetoto ourursysyRaraacaccggrap toap ch cLhap ur gr o crra a te L a Page 182 of 268 13.g) Correspondence received November 28, 2014 from Lee Han... The 27th Annual Conservation Dinner is our annual signature Wednesday, May 27, 2015 fundraising event. Each year, the Conservation Dinner raises funds Evening Begins at 6pm in support of priority restoration, protection and educational programs and projects in the Lake Simcoe watershed. Its a great Business Attire time to network and celebrate our shared accomplishments with our partner Lake Simcoe Region Conservation Authority, donors, business leaders and elected ofcials. delicious four course meal Last years dinner was SOLD OUT for the second year in a row with over 400 in attendance AND we raised more than $140,000. Thank you. The Manor The success of our work would not be achievable without the Carry Place Golf and Country Club generosity of our supporters. We are very grateful for your 16750 Weston Road participation and support. King, ON, L7B 0C7 (416) 410-6680 There are many ways that you can show your support. Purchase tickets, become a corporate or evening sponsor or even donate auction items. Bring your spouse, partner, friend or colleague and enjoy a great night out. Hwy 9Davis Dr Our exceptional live and silent auction will have something for everyone. Sideroad 19 There are three ways to purchase your tickets or sponsorship: 1. To order online click HERE or go to www.lakesimcoefoundation.ca, click on Conservation Dinner link on home page Weston Rd 2. Mail back this form with your info and payment Jane St 3. Telephone or email the Foundation ofce at 905-895-1281 or foundation@lsrca.on.ca King Rd Page 183 of 268 13.g) Correspondence received November 28, 2014 from Lee Han... TICKET AND SPONSORSHIP OPPORTUNITIES TICKET SALESNATURE LOVER $10,000 Ticket (pp) $185 Table for 10 guests $1,850 Acknowledgement during opening remarks One - half page full-colour ad in the evening program ECO-CHAMPION $3,000 Your companys environmental initiatives proled in LSCF e-Newsletter WATERSHED HERO $15,000 o On LSCF website with link to your website o On sponsor recognition page in evening program o On LSCF website with link to your website o In audio visual presentation o On sponsor recognition page in evening o On event signage program o On table signage o In audio visual presentation o On event signage o On table signage ENVIRONMENTAL LEADER $5,000 Your companys environmental initiatives proled in LSCF e-Newsletter o On LSCF website with link to your One full page, full-colour ad in the evening website program o On sponsor recognition page in evening Co-branding opportunities at Conservation program Dinner o In audio visual presentation Opportunity to address quests at the dinner o On event signage o On table signage SPONSORSHIP OPPORTUNITIES One quarter page, full-colour ad in the evening program print publications NATURE LOVER $10,000 One table for 10 guests in a premier location Cocktail Sponsor $1,000 o On LSCF website with link to your Entertainment Sponsor $1,000 website Live Auction Sponsor $1,000 o On sponsor recognition page in evening Silent Auction Sponsor $1,000 program Balloon Sponsor $500 o In audio visual presentation o On event signage o On table signage Page 184 of 268 13.g) Correspondence received November 28, 2014 from Lee Han... THANK YOU TO OUR 2014 SPONSORS WATERSHED HEROENVIRONMENTAL LEADER ECO-CHAMPION MAXINE M. KERR 120 Bayview Parkway, Box 282 Newmarket, Ontario L3Y 4X1 905.895.1281 LakeSimcoeFoundation.ca Page 185 of 268 13.g) Correspondence received November 28, 2014 from Lee Han... SPONSORSHIP AND TICKET ORDER FORM (Seating 10 per table) Guest Names Name:____________________________________ Please indicate any dietary needs Address:__________________________________ Please indicate if youd like to donate seats at your table City:_____________________________________ Province:________ Postal Code:______________ Telephone: (______)_________________________ E-mail:___________________________________ I would like to order (#)_______________ tickets at $185 each and enclose $____________________ I would like to order (#)_______________ tables at $1,850 each and enclose $__________________ I cannot attend, but enclosed is a donation of $______________________________________ I would like to donate an auction item _______________________________________ I would like to sponsor at ____________________ level and enclose $ ___________________________ VISA MC AMEX Cheque Card #:______________________________________ Expiry:_____________________________________ Signature:___________________________________ Return Form with cheque or credit card payment to: Lake Simcoe Conservation Foundation Attn: Judy To purchase tickets online please visit: Milner - 120 Bayview Parkway, Box 282, LakeSimcoeFoundation.ca Newmarket, ON L3Y 4X1 Page 186 of 268 13.h) Correspondence dated December 2, 2014 from Julia DeDec... Page 187 of 268 13.h) Correspondence dated December 2, 2014 from Julia DeDec... Page 188 of 268 13.h) Correspondence dated December 2, 2014 from Julia DeDec... Page 189 of 268 13.h) Correspondence dated December 2, 2014 from Julia DeDec... Page 190 of 268 Age-Friendly Community Planning GrantPage 1of 1 13.i) Correspondence received December 1, 2014 from Municipa... Age-Friendly Community Planning Grant Age-friendly communities promote healthy and active aging. People in age-friendly communities are supported in maintaining their independence and have access to the community supports and services they require. The new Age-Friendly Community Planning Grant will offer a total of up to $1.5 million over two years for short and longer-term projects. Funding will support local governments and community organizations to undertake strategic planning with a focus on seniors as outlined in the Age-Friendly Community Planning Guide and lead to the development of local aging plans that will eventually be implemented, evaluated and improved upon. Who Can Apply? Local governments, as well as community organizations that demonstrate that they have the endorsement of the local government. What Kind of Projects Will Be Funded? Projects that result in planning, implementation and evaluation of activities that contribute to the creation and ongoing development of age-friendly communities. Grants will be available for amounts up to: •$25,000 for small communities (populations under 20,000 residents) •$35,000 for medium-sized communities (between 20,000 to 99,999 residents) •$50,000 for larger communities (more than 100,000 residents). How Do I Apply? Learn how to apply through Grants Ontario <http://www.grants.gov.on.ca> . To protect your information, all applicants must enrol with ONe-key through the Grants Ontario system before completing an application. Applicants should enrol as soon as possible as it may take up to two weeks to complete the enrolment process. For more information on Age-Friendly Community Planning, visit the Ontario Seniors’ Secretariat website <http://www.ontario.ca/agefriendly> . Applications will be accepted between November 24, 2014 and January 30, 2015, 5:00pm (EST). Projects must be completed by March 31, 2017. Questions? If you have any questions about the Age-Friendly Community Planning Grant or potential planning projects that you are considering, please contact your Regional Advisor <http://ontario.ca/bylz> . Page 191 of 268 http://www.seniors.gov.on.ca/en/resources/afcpg.php12/2/2014 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... The Corporation of the Township Of Oro-Medonte By-Law No. 2014-194 A By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte and to Repeal By-law No. 2013-054 Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended states that every municipality and local board shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas Section 238(2.1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended states that the procedure by-law shall provide for public notice of meetings; And Whereas the Township of Oro-Medonte By-law No. 2013-054, being a by-law to govern the proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte was passed under the authority of the Municipal Act, 2001, S.O. 2001, c.25, Section 238(2); And Whereas the Council of the Corporation of the Township of Oro-Medonte deems it expedient to repeal By-law No. 2013-054 so that Council may reflect the current practices, procedures and statutory requirements of Council and Committees/Technical Support Groups of Council; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the proceedings of Council and its Committees/Technical Support Groups, the conduct of the Members and the calling of meetings shall be governed by the provisions and regulations contained in Schedule A, attached hereto and forming part of this by-law. 2. That the current edition of Roberts Rules of Order Newly Revised shall be the basis of interpretation for questions of procedure or order not provided for in Schedule A. 3. That should any section, subsection, clause, paragraph or provision of this by- law be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the by-law as a whole or any part thereof, other than the provision so declared to be invalid. Any provincial Statutes imposed contrary to this by-law shall take precedence. 4. That this by-law may be cited as the Procedural By-law. 5. That By-law No. 2013-054 is hereby repealed in its entirety. st 6. This by-law shall take effect on the 1 day of January, 2015. th By-law read a First, Second and Third time, and Passed this 10 day of December, 2014. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 192 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 2 of 25 Schedule A to By-law No. 2014-194 for The Corporation of the Township of Oro-Medonte Index 1.0 Definitions 2.0 Notice of Meeting 3.0 Calling, Place and Time of Meetings 3.1 Inaugural Meeting of Council 3.2 Regular Meeting Schedule of Council 3.3 Council Meetings Special or Emergency 3.4 Committees or Technical Support Groups of Council Meetings 3.5 Time Meetings to Commence 3.6 Clerk Required 3.7 Time Meetings to Adjourn 4.0 Quorum 4.1 Quorum Council 4.2 Quorum Committees or Technical Support Groups of Council 4.3 Attendance 4.4 Non-Attendance Committees or Technical Support Groups of Council 5.0 Open and Closed Meetings - General 5.1 Open Meetings 5.2 Closed Session Meetings 6.0 Head of Council 6.1 Chair Council 6.2 Duties of Chair 6.3 Vacate the Chair Head of Council 6.4 Absence from Council Meeting 7.0 Chair Committees or Technical Support Groups of Council 7.1 Absence from Committee or Technical Support Group Meeting 8.0 Conduct 8.1 Conduct Members of Council 8.2 Conduct Committees or Technical Support Group Appointees 8.3 Conduct Members of the Public 9.0 Rules of Debate 9.1 Rules of Debate Head of Council/Chair 9.2 Rules of Debate Members 9.3 Rules of Debate In Council/Committee 10.0 Voting 10.1 Voting Head of Council 10.2 Voting Chair of Committee or Technical Support Group of Council 10.3 Voting on Questions 10.4 Failure to Vote 10.5 Appeal of Declaration of Result 10.6 Equality of Votes 10.7 Recorded Vote 10.8 Voting Closed Session Meeting 11.0 Motions/Recommendations 11.1 Motions/Recommendations General 11.2 Withdrawal of a Motion 11.3 Motion to Amend 11.4 Notice of Motion 11.5 Motion to Reconsider Page 193 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 3 of 25 12.0 Agenda and Minutes 12.1 Council Agenda 12.2 Committee Agenda 12.3 Verbal Matters 12.4 Announcements 12.5 Minutes Council and Committee 13.0 Public Meetings/Public Information Sessions 14.0 Petitions and Communications 15.0 Deputations/Delegations 16.0 By-Laws 17.0 Confirmation By-Law 18.0 Suspension/Amendment of Procedure Page 194 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 4 of 25 1.0 Definitions That in this By-law: a) Agenda means a list of all items to be considered by the Council/Committee at the meeting for which the agenda was published. b) Closed Session means a meeting, or portion thereof, closed to the public in accordance with Section 239 of the Municipal Act, 2001, as amended. c) Committee means an advisory committee or technical support group of Council or similar entity. d) Chair means the person presiding over a meeting of a Council or Committee/Technical Support Group. e) Clerk means the Clerk of the Township of Oro-Medonte, or the Deputy Clerk, or the Coordinator, Corporate Services, acting in the capacity of the Clerk in his/her absence, or a person who the Clerk has delegated authority to in accordance with Section 228(4) of the Municipal Act, 2001, as amended. f) Consent Agenda means a list of items on the agenda containing recommendations from staff as to their disposition, all of which may be adopted by one motion, but any of which may be transferred to the regular agenda for consideration upon the request of a member. g) Council means the Council of The Corporation of the Township of Oro- Medonte. h) Deputation/Delegation means a person or group of persons who address Council/Committee on behalf of an individual or a group for the purpose of making a presentation. i) Emergency Meeting means a meeting not scheduled in accordance with the approved schedule of meetings and must be held as expeditiously as possible. j) Head of Council means the Mayor of The Corporation of the Township of Oro-Medonte or the Deputy Mayor acting in the capacity of the Mayor in his/her absence. k) Holiday means: (i) any holiday as defined in the Section 88 of the Legislation Act, 2006. S.O. 2006, c.21, Sched. F, (ii) any day proclaimed by the Head of the Council as a Civic Holiday. l) Improper Language means the use of profane, indecent or obscene language. m) Local Board means a public utility commission, transportation commission, board of park management, board of health, planning board, or any other board, commission, committee, body or local authority established or exercising any power or authority under any general or special act with respect to any of the affairs or purposes of a municipality or of two or more municipalities or parts thereof. n) Meeting means any regular, special, committee or other meeting of Council, or a local board or of a committee of either of them. o) Member means a member of the Council, including the Head of Council, or a member which Council has appointed to a Committee/Technical Support Group. Page 195 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 5 of 25 p) Notice of Motion means an advance notice to members of a matter on which Council will be asked to take a position. q) Recorded Vote means the recording of the name and vote of every Member on any matter of question. r) Resident means an individual who resides or rents/owns property within the boundaries of the Township. s) Special Meeting means a meeting not scheduled in accordance with the approved schedule of meetings. t) Technical Support Group means an advisory committee where less than 50 per cent of the members are members of Council of the Township of Oro- Medonte. u) Township means The Corporation of the Township of Oro-Medonte. 2.0 Notice of Meeting a) The Clerk shall ensure that the agenda for each regular meeting of Council and Committee shall be posted to the Township website no later than the following: i) For meetings held on Monday or Tuesday, the agenda shall be posted by the end of the business day on the Wednesday the week before the meeting. ii) For meetings held on Wednesday, Thursday or Friday, the agenda shall be posted by the end of the business day on the Friday the week before the meeting. b) Notice of a Special Council Meeting shall be given to the public by posting of the Agenda on the Township website as soon as is practicable after notice of the Special Meeting has been given. c) Notice of an Emergency Council Meeting shall be given to the public by posting the Agenda on the Township website as soon as is practicable. Such posting may not occur prior to the Emergency Meeting. d) The Mayor or Chair may, if it appears that a storm or like occurrence will prevent the members from attending a meeting, postpone that meeting by advising the Clerk and as many members as they are able to reach. Postponement shall not be for any longer than the next regularly scheduled meeting. e) The Chair may cancel a meeting due to lack of items for consideration, or when it has been confirmed before the meeting that there will be a lack of quorum present. Such cancellation shall be noted on the Townships website as soon as is practical after the meeting has been cancelled. f) The Clerk, or designate, shall provide notice of cancellation to Council, Staff, Media and all other interested parties a minimum of two (2) hours, whenever possible, in advance of any meeting, public meeting, hearing, or information session in the case of severe inclement weather. The notice of cancellation shall be posted on the Townships website, and may be communicated in any other manner deemed appropriate for the circumstances of the cancellation. Page 196 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 6 of 25 3.0 Calling, Place and Time of Meetings 3.1 Inaugural Meeting of Council a) The Inaugural Meeting of Council shall take place at 7:00 p.m. on the first Wednesday of December following a regular election. b) The Mayor-elect and Clerk shall be responsible for the location, content and format of the agenda for the Inaugural Meeting and all arrangements for the Inaugural proceedings. c) That prior to the commencement of the first meeting of the newly elected Council, the Clerk in consultation with the Mayor, shall establish the seating arrangement to be used for the Term of Council, or portion thereof. 3.2 Regular Meeting Schedule of Council The regular schedule of meetings for the Council of The Corporation of the Township of Oro-Medonte shall be: a) Council Meetings on the first, second and fourth Wednesday of each month (except January, July August and December as defined further in this section). b) The public session meeting on the first Wednesday of the month will commence at 10:00 a.m. The meeting may commence up to 1 hour earlier to deal with Closed Session Items. In the event that Council concludes discussion on the Closed Session Items prior to the 10:00 a.m. public session, Council will rise and recess and reconvene at 10:00 a.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. c) The public session meetings on the second and fourth Wednesdays of the month will commence at 7:00 p.m. The meeting may commence earlier to deal with Closed Session Items. The Closed Session commencement time will be as noted on the agenda cover pages for the said meeting. In the event that Council concludes discussion on the Closed Session Items prior to the 7:00 p.m. public session, Council will rise and recess and reconvene at 7:00 p.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. d) During the month of January, meetings shall be held as follows: i) There shall be no meeting the first Wednesday of the month; ii) Council meetings shall be held on the second and fourth Wednesday of the month commencing at 7:00 p.m. The meeting may commence earlier to deal with Closed Session Items. The Closed Session commencement time will be as noted on the agenda cover pages for the said meeting. In the event that Council concludes discussion on the Closed Session Items prior to the 7:00 p.m. public session, Council will rise and recess and reconvene at 7:00 p.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. Page 197 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 7 of 25 e) During the months of July and August, a Council meeting shall be held on th the Wednesday of the week, in which the 15 day falls between Sunday and Saturday with the public session commencing at 10:00 a.m. The meeting may commence up to 1 hour earlier to deal with Closed Session Items. In the event that Council concludes discussion on the Closed Session Items prior to the 10:00 a.m. public session, Council will rise and recess and reconvene at 10:00 a.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. f) During the month of December, meetings shall be held as follows: i) The public session meeting on the first Wednesday of the month will commence at 10:00 a.m. The meeting may commence up to 1 hour earlier to deal with Closed Session Items. In the event that Council concludes discussion on the Closed Session Items prior to the 10:00 a.m. public session, Council will rise and recess and reconvene at 10:00 a.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. ii) The public session meeting on the second Wednesday of the month will commence at 7:00 p.m. The meeting may commence earlier to deal with Closed Session Items. The Closed Session commencement time will be as noted on the agenda cover pages for the said meeting. In the event that Council concludes discussion on the Closed Session Items prior to the 7:00 p.m. public session, Council will rise and recess and reconvene at 7:00 p.m. for the reporting of the Closed Session Items during the public session. Any matter which is not concluded during the preliminary Closed Session will be carried forward to the Closed Session Items (Unfinished Items) towards the end of the meeting agenda. iii) On the third Wednesday to be held at 7:00 p.m. which shall be dedicated to Recognition. iv) There shall be no meeting the fourth Wednesday of the month. g) When a Development Services Committee meeting is held, there shall be a Regular meeting of Council held immediately following the Development Services Committee. This Regular meeting of Council shall be held solely for the purposes to adopt the recommendations of the Development Services Committee meeting and consideration of any By-laws emanating from the recommendations of the Development Services Committee. h) Meetings of Council/Committee shall be held at the Township of Oro- Medonte Administration Centre, 148 Line 7 South, Oro-Medonte or any other location within the municipality otherwise designated from time to time for such purposes. The location shall be identified on the agenda cover pages for the said meeting. i) In the event that the day scheduled for a regular Council meeting is a public holiday, civic holiday, or a day on which a Municipal Election is to st be held, the Council shall meet at the same hour on the 1 day thereafter, unless otherwise provided by resolution. j) Where a Regular meeting of Council is to be held at a time, day or place other than as set out in this Section, Council shall give notice, at least 4 calendar days in advance of such meeting, by publication on the Township website, and if deemed appropriate by the Clerk, in a newspaper that is, in the Clerks opinion, of sufficient general circulation in the area to give the public reasonable notice of the meeting. Page 198 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 8 of 25 k) Notwithstanding Section 3.2 j), where a Regular meeting of Council is to be held at a location within the Township as a Travelling Council meeting, Council shall give notice, at least 30 calendar days in advance of such meeting, by publication on the Township website and any other manner which is deemed appropriate by the Clerk, to inform the residents of the area in which the meeting will be held. 3.3 Council Meetings Special or Emergency a) The Mayor may, at any time, summon a Special Meeting of the Council. b) The Clerk, in consultation with the Mayor, may summon a Special Meeting of the Council in circumstances where Council needs to make decisions and actions need to be taken before the next regularly scheduled meeting. c) Upon receipt of a petition of the majority of the Members of Council, the Clerk shall summon a Special Meeting for the purpose and at the time mentioned in the petition. d) No business may be transacted at a Special Meeting of Council other than that specified in the notice of the meeting or agenda. e) Once the agenda for a Special Meeting of Council is posted on the Township website, there shall be no amendment to the notice of the meeting or the agenda. f) Notice of a Special Meeting of Council shall be delivered to all members of Council at least one calendar day before the date established for the Special Meeting. g) If a Special Meeting of Council is summoned as the result of a request from an applicant to deal with a specific matter before the next regular meeting of Council, the applicant shall be responsible for all costs associated with the Special Council meeting, including per diem and mileage payments, etc. The minimum charge of $750.00 shall be applicable in such circumstances where a Special Council meeting is deemed to be a half day. h) The Mayor may, at any time, summon an Emergency Meeting of Council without the required one calendar day notice where the Mayor is satisfied an extraordinary situation exists that will negatively impact the health, safety and well-being of persons, expose the municipality to liability, or negatively impact the municipalitys position in negotiation, if Council does not make a decision and the Township does not act on the matter within one calendar day of the Emergency Meeting. i) No business may be transacted at an Emergency Meeting of Council other than the business dealing directly with the emergency or extraordinary situation. j) When the Mayor summons an Emergency Meeting of Council, the Clerk shall notify members of Council of the meeting in the most expedient manner. k) For the purposes of the Townships Remuneration By-law, an Emergency Meeting of Council shall be classified as a Special Meeting of Council. Page 199 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 9 of 25 3.4 Committees or Technical Support Groups of Council Meetings a) Committees or Technical Support Groups wholly within the sphere of the jurisdiction of Council may be established, revised, disbanded and replaced as Council deems necessary. b) All members of such Committees/Technical Support Groups shall be residents within the municipality. c) The Mayor shall be an ex-officio member of all Township Committees and Technical Support Groups where not otherwise prohibited by any Act. d) Council of the Township of Oro-Medonte, in its sole discretion, may amend the appointment of any public member to a Committee/Technical Support Group during its term. e) The provisions of this By-law, with necessary modification, shall apply to Township Committees or Technical Support Groups and to any other Committees or local boards established by Council from time to time. f) In the event that Council has enacted a Committee/Technical Support Group specific procedural by-law, the provisions of this By-law, shall apply when the Committee/Technical Support Group specific procedural by-law does not speak to the matter in question. g) Meetings of Committees or Technical Support Groups of Council shall be scheduled by the Township. h) In the event that the day scheduled for a regular Committee meeting is a public holiday, civic holiday, or a day on which a Municipal Election is to st be held, the Committee shall meet at the same hour on the 1 day thereafter, unless otherwise provided by resolution. 3.5 Time Meetings to Commence As soon after the hour fixed for the Council or Committee/Technical Support Group meeting as there is a quorum present, the Head of Council or Chair shall take the chair and call the Members to order. 3.6 Clerk Required No meeting of Council or Committee/Technical Support Groups, including any Closed Session, shall be held in the absence of the Clerk or his/her designate. 3.7 Time Meetings to Adjourn a) Day meetings shall adjourn at 1:00 p.m. unless this rule is temporarily suspended by resolution of the majority of the Members present. b) Night meetings shall adjourn at 10:00 p.m. unless this rule is temporarily suspended by resolution of the majority of the Members present. c) Special Meetings and Emergency Meetings of Council shall adjourn 4 hours after their scheduled commencement unless this rule is temporarily suspended by resolution of the majority of the Members present. d) Notwithstanding Sections 3.7 a) and b), a meeting lasting 4 hours or less shall be deemed to be a half day in accordance with the Townships Remuneration By-Law. Page 200 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 10 of 25 4.0 Quorum 4.1 Quorum Council a) Four (4) Members of Council shall constitute a quorum. b) Where quorum is not present within thirty minutes of the time appointed for a meeting, the Clerk shall call the roll and record the names of the Members present. The meeting shall stand adjourned until the next regular meeting or until a Special Meeting is called. 4.2 Quorum Committees or Technical Support Groups of Council a) A majority of the whole number of voting members required to constitute the Committee or Technical Support Group shall be necessary to form a quorum (being the next whole number in excess of one-half the number of members). b) Where quorum is not present within thirty minutes of the time appointed for a meeting, the Clerk shall record the names of the Members present. The meeting shall stand adjourned until the next regular meeting or until a date is fixed by the Chair for which 4 calendar days notice is given to all committee or technical support group members. 4.3 Attendance Any member of Council may attend any meeting of any Committee or Technical Support Group to which he/she has not been appointed and such a member shall only participate in the discussion at the invitation of the Chair. Such attendance at the Committee/Technical Support Group meeting shall be at the members own discretion and without per diem. 4.4 Non-Attendance Committees or Technical Support Groups of Council a) The seat of a member of a Committee or Technical Support Group shall be declared vacant if the member is absent for three (3) consecutive meetings, without prior approval from Council, with the exception of illness/health reasons. b) If that person is prepared to show just cause why they should remain on the Committee or Technical Support Group, the continuation of their appointment shall be determined by Council. c) Members of a Committee or Technical Support Group are required to inform the Clerks office of any anticipated, but unavoidable, absences from upcoming meetings. Page 201 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 11 of 25 5.0 Open and Closed Meetings - General 5.1 Open Meetings All meetings of Council and all meetings of any Committees/Technical Support Groups of Council shall be open to the public subject to the exceptions listed in Section 5.2. 5.2 Closed Session Meetings a) A meeting or part of a meeting may be closed to the public if the subject matter being considered relates to: i) the security of the property of the municipality (may be cited as security of municipal property); ii) personal matters about an identifiable individual, including municipal employees (may be cited as personal matters about an identifiable individual); iii) the proposed or pending acquisition/disposition of land by the municipality (may be cited as acquisition/disposition of land); iv) labour relations or employee negotiations (may be cited as labour relations/employee negotiations); v) litigation or potential litigation affecting the municipality, including matters before administrative tribunals (may be cited as litigation affecting the municipality); vi) advice that is subject to solicitor-client privilege, including communications necessary for that purpose (may be cited as solicitor-client privilege); vii) a matter in respect of which a council, committee or other body may hold a closed meeting under another Act; viii) the consideration of a request under the Municipal Freedom of Information and Protection to Privacy Act, if the Council is designated as the head of the institution for the purposes of the Act; ix) the education or training of the members; provided that no member discusses or otherwise deals with any matter in a way that materially advances the business or decision making of the Council or committee (may be cited as education or training of members). b) Before all or part of a meeting is closed to the public, the Members shall state by resolution: i) the fact of the holding of the closed meeting and the general nature of the matter to be considered at the closed meeting; or ii) in the case of a meeting under Section 239(3.1), Education or training sessions, the fact of the holding of the closing meeting, the general nature of the matter and that it is closed under that subsection. c) All members shall ensure that all confidential matters disclosed to them with respect to a Closed Session Item are maintained as Confidential, and that all materials distributed to members during a Closed Session are required to be returned to the Clerk, at the conclusion of the matter, for destruction. 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Schedule A to By-law No. 2014-194 Page 12 of 25 6.0 Head of Council 6.1 Chair Council The Head of Council shall assume the duties of Chair during Council Meetings. 6.2 Duties of Chair a) The Chair shall preserve order and decorum, decide questions of order (subject to an appeal to the Council/Committee by any Member) and, without unnecessary comment, cite the rule of authority commonly accepted (under parliamentary procedures) applicable to the case, if called upon to do so. b) To open the meeting of Council/Committee by taking the chair and calling the Members to order. c) To announce the business before the Council/Committee in the order in which it is to be acted upon. d) To receive and submit, in the proper manner, all motions presented by the Members of Council. e) To put to vote all questions which are regularly moved and seconded, or necessarily arise in the course of proceedings, and to announce the results. f) To decline to put to vote motions which infringe on the rules of procedure. g) To restrain the Members, within the rules of order, when engaged in debate. h) To enforce, on all occasions, the conduct of the Members. i) To expel any person for improper conduct. j) To call by name any Member persisting in breach of the rules of order of the Council/Committee, thereby ordering him/her to vacate the Council Chamber, or designated meeting place. k) To receive all messages and other communications and announce them to the Council/Committee. l) To authenticate, by his/her signature when necessary, all by-laws (if applicable), resolutions and minutes of the Council/Committee. m) To represent and support the Council/Committee, declaring its decision in all things. n) To ensure that the decisions of Council/Committee are in conformity with the laws and by-laws governing activities of the Council/Committee. o) To adjourn the meeting when the business is concluded. p) To adjourn the meeting without the question put, in the case of grave disorder arising in the Council Chamber, or designated meeting place. Page 203 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 13 of 25 6.3 Vacate the Chair Head of Council a) If the Head of Council/Chair desires to introduce a motion or by-law, he/she shall vacate the chair for that purpose only, and shall call on another Member of Council to fill his/her place until he/she resumes the chair. b) The Clerk shall note in the minutes of the meeting when the Head of Council/Chair vacates and resumes the chair. 6.4Absence from Council Meeting a) In the absence of the Head of Council, within fifteen minutes after the time appointed for the meeting, the Deputy Mayor shall call the Members to order and, if a quorum is present, shall preside during the meeting or until the arrival of the Head of Council. In the absence of the Head of Council and the Deputy Mayor, and a quorum is present, the Clerk shall call the members to order, and a Chair shall be chosen from the Members to preside during the meeting or until the arrival of the Head of Council or Deputy Mayor. b) When the Chair is vacated by the Head of Council, the Deputy Mayor shall assume the Chair and shall preside during the meeting until the Head of Council resumes the chair. c) While presiding, the Deputy Mayor or Chair chosen by Council shall have all the powers of the Head of Council and shall be entitled to vote as a Member. 7.0 Chair Committees or Technical Support Groups of Council The Chair of a Committee or Technical Support Group of Council shall be appointed by Council. 7.1 Absence from Committee or Technical Support Group Meeting a) In the absence of the Chair and quorum is present, the Clerk shall call the members to order and a Chair shall be chosen from among the members of the Committee/Technical Support Group to preside during the meeting or until the arrival of the Chair. b) The Chair of a Committee/Technical Support Group may appoint another member of the Committee to act as the Chair while he/she is temporarily absent from the meeting. 8.0 Conduct 8.1 Conduct Members of Council Members of Council shall: a) not disturb another, or the Council itself, by any disorderly deportment disconcerting to any Member speaking. b) not resist the rules of Council or disobey the decision of the Head of Council or Chair on questions of order or practice or upon the interpretations of the rules of order of the Council. c) not be permitted to retake his/her seat at any meeting after being ordered by the Head of Council or Chair to vacate after committing a breach of any rule of order of the Council, without making apology and the consent of the Council expressed by a majority vote of the other Members present, determined without debate. 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Schedule A to By-law No. 2014-194 Page 14 of 25 d) not speak until he/she has addressed himself/herself to the Head of Council or Chair. e) not walk across or out of the Chamber/designated meeting place or make any noise or disturbance when the Head of Council or Chair is putting a question and shall occupy his/her seat while a vote is being taken and until the result thereof is declared. f) not disclose any written or verbal information received at a meeting or part of a meeting closed to the general public. g) Where a member of Council has exhibited conduct, outside of the Council Chambers, that is unbecoming of a Council member, Council may impose sanctions and/or reprimands on that member of Council, in its sole discretion, by a majority of members present. h) declare where a pecuniary interest or possible pecuniary interest exists, and shall not participate in the discussion of or vote on any question with respect to the matter. i) convey the position of Council once a question has been decided, including when a member had a minority opinion, while demonstrating respect for democracy. j) adhere to a dress code for Council Meetings as agreed to by the current term of Council. 8.2 Conduct Committees or Technical Support Group Appointees Statement Persons appointed to Township Committees or Technical Support Groups are representatives of the Township and their conduct reflects on the Township and the Council. Council expects that Appointees will perform their duties with a high standard of personal and professional conduct, integrity, impartiality, good faith and in the best interests of the Township. The Township is committed to providing a safe and secure workplace that respects human rights and is free from violence, discrimination, threats and harassment. The Township will not tolerate any action or failure to act which results in violence, discrimination, threat, harassment or a violation of the human rights of any employee, or persons appointed to Committees or Technical Support Groups. Principles of Conduct a) All members of Committees or Technical Support Groups of the Council of the Township of Oro-Medonte shall: i) Promote the general goals, objectives and policies of the Township. ii) Convey the position of the Committee/Technical Support Group, and Council once a question has been decided, including when a while demonstrating respect for member had a minority opinion, democracy. iii) Not disclose any written or verbal information received at a meeting or part of a meeting closed to the general public; iv) Declare where a pecuniary interest or possible pecuniary interest exists, and shall not participate in the discussion of or vote on any question with respect to the matter; Page 205 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 15 of 25 v) Not discriminate or harass another member of Council, Committees, Technical Support Groups, staff or public. vi) Not benefit from the use of information acquired or used, and that is not generally available to the public, during the course of their duties. vii) Council Appointees, their immediate family and family members residing in their households may not sell goods, materials or services to the Township without the express permission of the Chief Administrative Officer. viii) Not place themselves in a position where they could derive any benefit or gain from any Township contracts, persons, groups, companies or organizations with which the Township does business. ix) Not accept gifts that are given in anticipation of special consideration by the Township. Consequences for Violations of Conduct All reports of incidents shall be considered serious, will be investigated and appropriate action will be taken, up to and including removal from the Township Committee or Technical Support Group. 8.3 Conduct Members of the Public Members of the public shall respect the decorum of Council/Committee and shall refrain from public outbursts; shouting; or behaviour intended to disrupt the debate, discussion and/or general proceedings of Council/Committee. The Head of Council or Chair may request that a member or members of the public vacate the meeting room if their behaviour is deemed to be disruptive to the business at hand. The Head of Council or Chair may unilaterally suspend the meeting until order is restored in the meeting room. 9.0 Rules of Debate 9.1 Rules of Debate Head of Council/Chair In directing the course of debate, the Head of Council/Chair shall: a) designate the Member who has the floor when Members raise their hand to speak. b) preserve order and decide questions of order. c) cause to be read all motions/recommendations presented in writing and state all motions/recommendations presented verbally before permitting debate on the question, except when otherwise provided in this by-law. 9.2 Rules of Debate Members In addressing the Council/Committee, no member shall: a) speak disrespectfully of Her Majesty the Queen or any of the Royal Family, or of the Governor-General, Lieutenant-Governor or any member of the Senate, the House of Commons of Canada, or the Legislative Assembly of Ontario. b) use offensive, insulting or improper language in or against the Council/Committee or any member thereof, employees of the Township or citizens of the Township. 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Schedule A to By-law No. 2014-194 Page 16 of 25 c) speak beside the question in debate. d) speak against any decision of Council/Committee except for the purpose of moving that the question be reconsidered or to bring forward a motion to rescind or alter or amend the decision. e) disobey the rules of Council/Committee or a decision of the Head of Council/Chair. 9.3 Rules of Debate In Council/Committee a) Every member when speaking to any question or motion shall respectfully address the Head of Council or Chair. b) When a member is speaking, no other member shall pass between him/her and the Chair, or interrupt him/her except to raise a point of order. c) Any member may require the question or motion under discussion to be read at any time during the debate, but not so as to interrupt a member while speaking. d) No member shall speak more than once, except as outlined in Section 9.3 e), until every member who desires to speak has spoken. e) Upon verbal notification by the Head of Council or Chair of their intention to enforce the following time limits, no member shall speak to the same question for longer than 2 (two) minutes. With the leave of the Head of Council or Chair, a supplementary question with a further 1 (one) minute, may be granted. (i) A member may ask a question only for the purpose of obtaining facts relevant to the matter under discussion and necessary for a clear understanding thereof. (ii) All questions shall be stated succinctly and questions shall not be used as a means of making statements or assertions. f) The Head of Council or Chair may take part in any debate without leaving the Chair. 10.0 Voting 10.1 Voting Head of Council Notwithstanding Section 10.3 c), the Head of Council (except where disqualified from voting by reason of interest or otherwise) may vote with the Members on all questions. 10.2Voting Chair of Committee or Technical Support Group of Council Members of Council sitting as members of Committees or Technical Support Groups of Council may not vote with the public members of the committee/technical support group on any question. Page 207 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 17 of 25 10.3 Voting on Questions a) When the Head of Council or Chair calls for the vote on a question, each member shall occupy his/her seat and shall remain there until the result of the vote has been declared by the Head of Council or Chair. During such time no member shall walk across the room or speak to any other member or make any noise or disturbance. b) After a question is finally put by the Head of Council, Chair or member, no Member shall speak to the question nor shall any other motion be made until after the vote is taken and the result has been declared. c) Every member present at a meeting of the Council/Committee, when a question is put, shall vote thereon, unless he/she has declared any pecuniary interest, direct or indirect in the question. d) The manner of determining the decision of the Council/Committee on a motion shall be by a show of hands. e) Any motion shall require a majority of votes of the quorum present in order to be valid and binding on Council/Committee. 10.4 Failure to Vote Failure to vote by any member present, except when a member has declared a pecuniary interest, shall be taken as a negative vote. 10.5 Appeal of Declaration of Result If a member who has voted on a question disagrees with the declaration of the Head of Council or Chair that the question is carried, or lost, he/she may, but only immediately after the declaration by the Head of Council or Chair, appeal the declaration. On an appeal of the declaration by a member, the Head of Council or Chair shall call for a recorded vote to be taken on the question in the manner prescribed in Section 10.7 of this By-law. 10.6 Equality of Votes Where a vote on a question results in an equality of votes, the result shall be deemed to be negative. 10.7 Recorded Vote a) When a member present requests, immediately prior to or immediately subsequent to the taking of the vote, that the vote be recorded, each member present, except a member who is disqualified from voting by any Act, shall announce his/her vote openly. b) The Head of Council or Chair, immediately following the request for a recorded vote, will put the question again. c) All members present at the Council or Committee Meeting, unless disqualified from voting by any Act, must vote in alphabetical order, beginning with the member who has requested the recorded vote. The Clerk shall call each member individually, record the members vote, and report the result of the vote to the Head of Council or Chair. d) The Head of Council or Chair shall vote last. Page 208 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 18 of 25 10.8 Voting Closed Session Meeting a) Subject to Section 10.3, a meeting shall not be closed to the public during the taking of a vote. b) Notwithstanding Section 10.3, a meeting may be closed to the public during the taking of a vote where: i) Section 5.2 permits a meeting to be closed to the public; and ii) The vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the Township or persons retained by or under contract with the Township. 11.0 Motions/Recommendations 11.1 Motions/Recommendations General a) Motions/recommendations, or notices thereof, shall be in writing, moved and seconded. b) Every motion/recommendation, when duly moved and seconded, shall be received by the Head of Council or Chair, and shall then be open for discussion prior to the vote being taken. Immediately preceding the taking of the vote, the Head of Council or Chair, may state the question in the form introduced and shall do so if required by a Member. He/she shall state the question in the precise form in which it will be recorded in the minutes. c) The following matters may be introduced orally, without written notice, and without leave: (i) a point of order or personal privilege (ii) presentations of petitions (iii) a motion to suspend a rule of procedure or in compliance with a rule of procedure (iv) a motion to adjourn (not debatable) (v) a motion that the vote now be taken (vi) a motion to defer shall not be considered until every member who desires to speak has spoken. d) When the motion, under consideration, concerns two or more matters, a vote on each matter, upon the request of any member, may be taken separately. e) A motion in respect of a matter which is beyond the jurisdiction of Council shall not be in order. f) A member shall speak to a motion in accordance with Section 9.3 Rules of Debate In Council/Committee. 11.2 Withdrawal of a Motion After a motion has been received and/or read by the Head of Council or Chair, it shall be deemed to be in the possession of the Council/Committee but may be withdrawn by the mover, with the consent of the seconder, prior to amendment or voting thereon. 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Schedule A to By-law No. 2014-194 Page 19 of 25 11.3 Motion to Amend A motion to amend: a) shall be presented in writing. b) shall be relevant to the question to be received. c) shall not be received proposing a direct negative to the question. d) shall receive disposition of Council/Committee prior to a decision on the main question. e) shall be disposed of in the reverse order of presentation to any further amendment and/or the original motion. f) shall not be further amended, more than once, provided that further amendment may be made to the original motion. g) may propose a separate and distinct disposition of a question. 11.4 Notice of Motion a) A motion to rescind or alter or amend a motion entered upon the minutes shall be received or put only when notice of intention to introduce such motion is given in accordance with Section 11.4 b). b) Notice of motion requires the Member of Council to provide, at a minimum, a brief verbal explanation of the matter and to provide the Head of Council with a written motion at a regularly scheduled meeting of Council. Such motion shall be provided to Members in an agenda for consideration by Council at its next regularly scheduled meeting. 11.5 Motion to Reconsider After any question has been decided, the following shall prevail: a) A motion to reconsider a question can only be made by a Member who voted on the prevailing side, or a Member who was absent from the meeting when the question was considered, and must be made on the day the vote was taken or at the next succeeding regular meeting of Council. b) No discussion, except that obtaining information that justifies the reconsideration, shall be allowed until the motion for reconsideration is decided upon. c) No main motion may be reconsidered more than once, and may only be reconsidered if action has not yet been taken. Page 210 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 20 of 25 12.0 Agenda and Minutes 12.1 Council Agenda a) The Clerk shall forward all notices and agendas, to each member of Council, for regular meetings of Council a minimum of 4 calendar daysin advance of such meetings. b) In accordance with the Townships Accountability and Transparency Policy, additions to the agenda shall not be permitted, except when a matter is of a time sensitive. In the event of a matter of a time sensitive nature, the Member shall provide the matter to the Clerk, along with justification as to why the matter is of a time sensitive nature, by noon on the day of an evening meeting or noon of the day prior to a day meeting. If the Clerk, Head of Council and Chief Administrative Officer are satisfied that the matter is of a time sensitive nature, and should not wait until the next regular meeting, the Clerk shall add the matter to the agenda on the Townships website in advance of the meeting. The matter will then be included in the Adoption of the Agenda motion. c) For the purpose of this section, a matter is deemed to be of a time sensitive nature when it will negatively impact the health, safety and well- being of persons, expose the municipality to liability, or negatively impact the municipalitys position in negotiation, if Council does not make a decision and the Township does not act on the matter prior to Councils next regular meeting. d) When the Clerks office has not been advised in a timely fashion to permit a matter to be included on the agenda, and such matter does not meet the definition of a matter of a time sensitive nature as defined in Section 12.1 c), the matter shall be referred to the appropriate staff member for consideration prior to being brought forward for Councils consideration. e) The Order of the Day shall have preference during the Council meeting, save and except that the Head of Council may change the order at any time during the meeting. Order of the Day The business of Council shall be taken up in the following order: 1. Call to Order Private Prayer/Moment of Reflection 2. Adoption of the Agenda 3. Disclosure of Pecuniary Interest 4. Closed Session Items 5. Minutes of Council and Committees 6. Recognition of Achievements 7. Public Meetings 8. Deputations 9. Identification from the Public of an Agenda Item of Interest 10. Reports of Municipal Officers 11. Reports of Members of Council 12. Consent Agenda 13. Communications 14. Notice of Motions 15. By-laws 16. Questions from the Public Clarifying an Agenda Item 17. Closed Session Items (Unfinished Items) 18. Confirmation By-law 19. Adjournment Page 211 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 21 of 25 12.2 Committee Agenda a) The Clerk shall forward all notices and agendas, to each member of Council and Committee, for regular Committee/Technical Support Group meetings a minimum of 4 calendar days in advance of such meetings. b) In accordance with the Townships Accountability and Transparency Policy, additions to the agenda shall not be permitted, except when a matter is of a time sensitive nature. In the event of a matter of a time sensitive nature, the Member shall provide the matter to the Clerk, along with justification as to why the matter is of a critical nature, by noon on the day of an evening meeting or noon of the day prior to a day meeting. If the Clerk, Chair and Chief Administrative Officer are satisfied that the matter is of a time sensitive nature, and should not wait until the next regular meeting, the Clerk shall add the matter to the agenda on the Townships website in advance of the meeting. The matter will then be included in the Adoption of the Agenda motion. c) For the purpose of this section, a matter is deemed to be of a time sensitive nature when it will negatively impact the health, safety and well- being of persons, expose the municipality to liability, or negatively impact the municipalitys position in negotiation, if Committee does not make a recommendation for Councils consideration at Councils next regular meeting and the Township must act immediately upon Councils decision at such meeting. d) When the Clerks office has not been advised in a timely fashion to permit a matter to be included on the agenda, and such matter does not meet the definition of a matter of a time sensitive nature as defined in Section 12.2c), the matter shall be referred to the appropriate staff member for consideration prior to being brought forward for Committees consideration. 12.3 Verbal Matters a) In the event that a matter is addressed during a meeting, and no report, memorandum or correspondence exist as background for the matter, it shall be the responsibility of the member of Council/Committee or staff member, who spoke to the matter, to provide, at a minimum, a written record of speaking points to the Clerks office within 7 calendar days of the meeting. b) Such written record shall be included in the agenda package for all open session matters. c) For closed session matters, such record shall be retained by the Clerks office, in a secure manner. 12.4 Announcements a) Announcements of Interest to the Public are to be provided to the Clerks office by 9:00 a.m. 7 calendar days prior to the meeting. b) Upon receipt of the aforementioned announcements, the Clerks Office shall prepare a written record of the Announcements, which shall be included in the Consent Agenda portion of the agenda. 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Schedule A to By-law No. 2014-194 Page 22 of 25 12.5 Minutes Council and Committee The minutes of meetings of Council and Committee shall record, without note or comment: a) the place, date and time of meeting; b) the names of those present; c) disclosure of pecuniary interest and the nature thereof; d) the fact of the holding of a closed meeting and the general nature thereof; e) all resolutions/recommendations, decisions and proceedings of the meeting. 13.0 Public Meetings/Public Information Sessions a) Council, from time to time, may conduct Public Meetings or Public Information Sessions for any purpose giving such notice as may be deemed necessary or required by legislation or the Townships Notice Policy. b) Public Meetings required for an application, in accordance with the Planning Act, may be conducted during a scheduled meeting of Councilor Committee, or if deemed necessary by the Clerk, or designate, maybe conducted as a separate meeting on a designated day. c) All Public Meetings/Public Information Sessions shall be digitally recorded, and such recording shall be available to the public through the Township website. 14.0 Petitions and Communications a) Every communication, including a petition designed to be presented to the Council/Committee and filed with the Clerk, shall be legibly written or printed; shall not contain any obscene or improper matter or language; shall be signed and dated by at least one person; and shall include an address and telephone number where return correspondence or contact is to be directed and shall become part of the public record of the meeting at which it is received. b) Petitions designed to be presented to the Council/Committee and filed with the Clerk, shall contain original signatures, and all information on the petition, including names, addresses and telephone numbers shall become part of the public record of the meeting at which it is received. c) Communications addressed to Mayor and Members of Council shall be placed on a Council agenda for disposition, at the Clerks discretion, in consultation with the Head of Council or Chair and Chief Administrative Officer. e) Every communication or petition, to be printed on an agenda, shall be delivered to the Clerk no later than 9:00 a.m. 7 calendar days prior to the meeting. If, in the Clerks opinion, the communication/petition is of a time sensitive nature, the Clerk may bring forward such communication/petition for Council/Committee consideration, after the aforementioned deadline. Page 213 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 23 of 25 15.0 Deputations/Delegations a) Council/Committee will entertain up to three (3) deputations/delegations per meeting. b) Persons desiring to present information verbally on matters of fact or make a request of Council/Committee shall give notice, in writing on the prescribed form, to the Clerk by 9:00 a.m. 7 calendar days prior to the preferred meeting, stating the purpose of the Deputation and providing a general outline of the subject matter. c) No additional deputations to Council will be permitted with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act. d) Council/Committee may, at its sole discretion, entertain deputations/ delegations with less notice as circumstances warrant. When determining if a deputation/delegation will be heard with less notice than stipulated in Section 15 b), consideration shall be given to the Townships Accountability and Transparency Policy. e) Deputations shall be limited in speaking to not more than ten (10) minutes. f) A delegation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. g) Upon consent of the majority of Members present, the ten (10) minute time limit for deputations/delegations may be extended. h) Persons requesting to appear before Council/Committee shall be advised of the time limitation in advance of their deputation. i) Specific types of audio visual equipment may be used to assist in deputations/delegations to Council/Committee, provided that such equipment has been requested from the Clerk at the time of the deputation/delegation request. Deputation/delegation material must be provide in an electronic format to the Clerk by 9:00 a.m. 2 business days prior to the meeting date. j) The Chair of a Committee Meeting or Council Meeting may expel or exclude from the meeting, any person who in the opinion of the Chair, has behaved improperly. k) Deputations/delegations appearing before Council/Committee with respect to the same matter on the agenda will be requested to limit their deputation so as not to repeat the same points. l) Deputations/delegations to Council/Committee will be limited to one appearance before Council/Committee with respect to the same matter. m) Deputations/delegations to Council/Committee will be encouraged to provide written copies of presentations. n) No deputation/delegation shall: i) Speak disrespectfully of any person; ii) Use improper language or unparliamentary language; iii) Speak on any subject other than the subject for which they have received approval to address Council/Committee; iv) Disobey the rules of procedure or a decision of the Chair of Council/Committee. Page 214 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 24 of 25 o) Upon the completion of comments to Council/Committee by a deputation/delegation, any discourse between the members of Council/Committee and the deputation/delegation shall be limited to members asking questions for clarification and obtaining additional, relevant information only. Members of Council/Committee shall not enter into debate with the deputation/delegation respecting their comments. 16.0 By-Laws a) Every by-law shall be introduced upon motion by a Member of the Council, specifying the title and number of the By-law. b) Every by-law when introduced shall be in typewritten form and shall contain no blanks except such as may be required to conform to accepted procedure or to comply with provisions of any act and shall be completed by the Clerk. c) All amendments to any by-law approved by Council shall be deemed to be incorporated into the by-law and if the by-law is enacted and passed by the Council, the amendments shall be inserted therein by the Clerk. d) Every by-law shall have three readings prior to it being passed. e) The first, second and third readings of all by-laws listed on an agenda, with the exception of the Confirmation By-law, shall be the subject of one motion, unless a separate vote is requested by a Member of Council, or deemed appropriate by the Clerk. f) If Council so determines, a by-law may be taken as read. g) The Clerk shall set out on all by-laws enacted by Council the date of the several readings thereof. h) Every by-law enacted by the Council shall be numbered and dated and shall be sealed with the seal of the Corporation and signed by the Clerk and the Head of Council or Chair and shall be deposited by the Clerk in the office for safekeeping. i) By-laws approved in accordance with this Procedural By-law will be available on the Townships website once signed by the Head of Council/Chair and Clerk. 17.0 Confirmation By-Law a) There shall be enacted a by-law at the end of each Council Meeting to confirm each recommendation contained in a Report of the Committee of Council and, in respect of each motion, resolution and other actions passed and taken by the Council at the meeting, except where the prior approval of the Ontario Municipal Board or any other body or agency is required. b) A motion for leave to pass a by-law to confirm the proceedings of a meeting of Council shall be voted on without debate. Page 215 of 268 15.a) By-Law No. 2014-194: A By-law to Govern the Proceeding... Schedule A to By-law No. 2014-194 Page 25 of 25 18.0 Suspension/Amendment of Procedure a) Any procedure required by this by-law may be suspended with consent by a 2/3 vote of the Members of the Council present. b) No amendment or repeal of this By-law or any part thereof shall be considered at any meeting of the Council unless notice of proposed amendment or repeal has been given at a previous regular meeting of the Council. The waiving of this notice by the Council is prohibited. Page 216 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... The Corporation of the Township of Oro-Medonte By-Law No. 2014-197 A By-law to Authorize the Execution of the Ontario Community Infrastructure Fund Formula-Based Funding Contribution Agreement between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs and The Corporation of the Township of Oro-Medonte Whereas Section 5(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipal power, including a municipalitiys capacity, rights, powers and privileges under Section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise. Whereas Section 9 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, grants municipalities the powers of a natural person for the purpose of exercising its authority under this or any other Act. Whereas Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council. WHE Whereas Section 302 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides financial assistance to municipalities. And Whereas it is deemed expedient to enter into an Ontario Community Infrastructure Fund Formula-Based Funding Contribution Agreement, between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs and The Corporation of the Township of Oro- Medonte. Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Ontario Community Infrastructure Fund Formula-Based Funding Contribution Agreement, between Her Majesty the Queen in Right of Ontario, as represented by the Minister of the Environment and The Township of Oro-Medonte, attached hereto as Schedule A and forming part of this by-law; 2. This by-law shall take effect on the final passing thereof. th day of By-Law Read a First, Second and Third time, and Passed this 10 December, 2014. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 217 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 ONTARIO COMMUNITY INFRASTRUCTURE FUND FORMULA-BASED COMPONENT BETWEEN: HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of Agriculture, Food and Rural Affairs Ontario () and The Corporation of the Town of Oro-Medonte Recipient (the) WHEREAS the Government of Ontario has created the Ontario Community Infrastructure Fund to: (1) provide stable funding to help small communities address critical core infrastructure needs in relation to roads, bridges, water and wastewater; (2) further strengthen municipal asset management practices within small communities; and (3) help small communities use a broad range of financial tools to address critical infrastructure challenges and provide long-term support for rehabilitation and repair of core infrastructure for those in most need; AND WHEREAS the Ontario Community Infrastructure Fund is composed of two (2) components: (1) the Application-Based Component; and (2) the Formula-Based Component; AND WHEREAS the Formula-Based Component of the Ontario Community Infrastructure Fund is based on: (1) a municipalitys local fiscal circumstances and its total core infrastructure assets with a minimum grant of twenty-five thousand dollars ($25,000.00), where the recipient is an eligible municipality; or (2) a grant of twenty-five thousand dollars ($25,000.00), where the recipient is an eligible Local Services Board; AND WHEREAS the Recipient is eligible to receive funding under the Formula-Based Component of the Ontario Community Infrastructure Fund; NOW THEREFORE , in accordance with the principles set out above, the mutual covenants and agreements herein and for other good and valuable consideration, the receipt of sufficiency of which is expressly acknowledges, the Parties hereby agree as follows: SECTION 1 I NTERPRETATION 1.1 Definitions. For the purposes of this Agreement, the following terms shall have the following meanings described below. Aboriginal Group includes the Indian, Inuit and Métis peoples of Canada or any other group holding Aboriginal or treaty rights under section 35 of the Constitution Act, 1982. Њ Page 218 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 Adjust the Funds means Ontarios right to adjust, without limitation, any Funds provided to the Recipient under this Agreement. Agreement means this agreement between Ontario and the Recipient, including all Schedules attached hereto. Annual Financial Report means the document set out under Part B.2 of Schedule B of this Agreement. Arms Length has the meaning given to it under the Income Tax Act (Canada) as in effect on the Effective Date of this Agreement. Auditor General means the Auditor General of Ontario. BPSAA means the Broader Public Sector Accountability Act, 2010 (Ontario). Business Day means any day on which the Government of Ontario offices are generally open for business in the Province of Ontario. Communications Protocol means the protocol set out under Schedule G of this Agreement. Conflict of Interest includes any and all circumstances where the Recipient or any person who has the capacity to influence the Recipients decisions has outside commitments, relationships or financial interests that could, or could be seen to, interfere with the Recipients objective, unbiased and impartial judgment relating to this Agreement. Consultant means any person the Recipient retains to do work related to this Agreement. Contract means a contract between the Recipient and a third party at Arms Length whereby the latter agrees to provide a good or service in return for financial consideration that may be claimed as an Eligible Cost under this Agreement. Effective Date means the date set out at Part C.1 of Schedule C of this Agreement. Eligible Costs means the costs described in Part E.1 of Schedule E of this Agreement. Event of Default has the meaning given to it in section 15 of this Agreement. Expiration Date means the date set out in Part C.2 of Schedule C of this Agreement. FIPPA means the Freedom of Information and Protection of Privacy Act (Ontario). First Nation means a band, as defined under section 2(1) of the Indian Act (Canada). stst Fiscal Year means the period beginning April 1 in any year and ending on March 31 of the following year. Funds means the total amount of funding Ontario is providing in Canadian currency to the Recipient under this Agreement, subject to the terms and conditions of this Agreement. Ћ Page 219 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 Indemnified Party means Her Majesty the Queen in Right of Ontario, Her Ministers, directors, officers, agents, appointees and employees. Ineligible Costs means the costs described under Part E.2 of Schedule E of this Agreement. Local Services Board means a Local Services Board established under the Northern Services Boards Act (Ontario). Minister means the Minister of Agriculture, Food and Rural Affairs. Ontario means Her Majesty the Queen in Right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs or any other Minister who may have authority to administer this Agreement, unless the context indicates otherwise. Parties means Ontario and the Recipient. Party means either Ontario or the Recipient, as the case may be. Project means the project described in Part B.1 of Schedule B of this Agreement. Project Report means the document set out under Part B.1 of Schedule B of this Agreement. PSSDA means the Public Sector Salary Disclosure Act, 1996 (Ontario). Requirements of Law means all applicable statutes, codes, acts, ordinances, orders, approvals, decrees, injunctions, by-laws, rules, regulations, official plans, permits, licenses, authorizations, directions and agreements with all authorities that now or at any time hereafter may relate to the Recipient, the Project and this Agreement. Without limiting the generality of the foregoing, if the Recipient is subject to the BPSAA, the PSSDA or any other type of broader public sector accountability statutes, the BPSAA, the PSSDA and other type of broader public sector accountability statutes are deemed to be Requirements of Law. Term means the period of time beginning on the Effective Date of this Agreement and ending on the Expiration Date or the termination of this Agreement, whichever is shorter. 1.2 Reference To Statute Or Regulation. Any reference to a statute is to such statute and to the regulations made pursuant to such statute as such statute and regulations may at any time be amended or modified and in effect and to any statute or regulations that may be passed that have the effect of supplanting or superseding such statute or regulations. 1.3 Singular/Plural And Gender Terms. Each definition in this Agreement using a singular capitalized term or other word or phrase shall also apply to the plural form and such term, word or phrase and vice versa. All references to the masculine gender shall include reference to the feminine or neuter gender and vice versa in each case as the context may permit or require. 1.4 Pronouns. Each use in this Agreement of a neuter pronoun shall be deemed to include the masculine and feminine variations thereof and vice versa and a singular pronoun Ќ Page 220 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 shall be deemed to include a reference to the plural pronoun and vice versa in each case as the context may permit or require. 1.5 Sections And Other Headings. The section and other headings contained in this Agreement are for reference purposes only and shall not affect the meaning or interpretation of this Agreement. 1.6 Recitals. The recitals to this Agreement do not form a part of the Agreement. 1.7 Accounting Terms, Calculations And Submission Of Financial Data. All accounting terms not defined in this Agreement shall have the meanings usually ascribed to them. All calculations will be made and all financial data to be submitted will be prepared in accordance with the applicable accepted accounting principles in effect in Ontario. SECTION 2 TA HEGREEMENT 2.1 The Agreement. The Agreement includes this document and the following Schedules attached to this document, as such Schedules may be amended from time to time in accordance with this Agreement. Schedule A Eligible Project Categories B Project Report and Annual Financial Report C Operational Requirements Under The Agreement D Financial Information For The Project E Eligible And Ineligible Costs F Aboriginal Consultation Requirements G Communications Protocol 2.2 Conflict. In the event of a conflict between any of the documents that form part of this Agreement, the conflict shall be resolved in the following descending order: (a) This document; and (b) The Schedules attached to this document. 2.3 Expiration Date Of Agreement. This Agreement shall expire on the Expiration Date, unless amended or terminated prior to this date in accordance with this Agreement. SECTION 3 GRARPUA ENERAL OLESNDESPONSIBILITIES OF THE ARTIES NDER THE GREEMENT 3.1 Provision Of Funds. Ontario agrees, subject to the terms and conditions of this Agreement to provide Funds up to the amount set out under Part D.1 of Schedule D of this Agreement to the Recipient in accordance with Part D.2 of Schedule D of this Agreement. The Recipient is solely responsible for securing any additional funding, if needed, to complete any Project to which the Funds being provided under this Agreement have been directed. Ѝ Page 221 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 3.2 Ontarios Role Under Agreement Strictly Limited To Providing Funds. The Recipient acknowledges and agrees that Ontarios role is strictly limited to providing Funds and that Ontario will have no other involvement in any Project to which Funds are directed or their subsequent maintenance and operation. Ontario is not a manager, decision-maker nor an advisor to the Recipient in relation to any Project to which Funds are directed. Notwithstanding the generality of the foregoing and without limitation, the fact that Ontario may conduct performance reviews and/or audits as provided for hereinafter or issues directions under the terms and conditions of this Agreement shall not be construed by the Recipient as Ontario having a management, decision-making or advisory role. The Recipient further agrees that the Recipient will not seek to include Ontario as a decision-maker, advisor or manager of any Project to which Funds are directed through recourse to a third party, court, tribunal or arbitrator. 3.4 Funds Limited To Specific Projects. The Recipient shall only use the Funds being provided under this Agreement towards Projects that fall within the category of projects set out under Schedule A of this Agreement and those Projects have been set out under Part I of the Project Report, as set out under Part B.1 of Schedule B of this Agreement. 3.5 Recipient To Spend Funds By December 31 Of The Calendar Year. The Recipient shall spend any Funds provided to it under this Agreement by December 31 of the calendar year in which the Funds was provided under this Agreement. Where the Recipient does not spend the Funds it was provided under this Agreement by December 31 of the calendar year in which the Funds were provided, Ontario may Adjust the Funds that Ontario is providing to the Recipient in the following year by the amount of the Funds that the Recipient did not spend by December 31 the previous calendar year, plus any interest that the Recipient earned on those Funds. 3.6 Responsibility For Project. The Recipient acknowledges and agrees that the Recipient, as opposed to Ontario, is solely responsible for the undertaking, implementation, completion, operation and/or maintenance of any Project to which Funds are directed. The Recipient further agrees that the Recipient will not seek to hold Ontario responsible for the undertaking, implementation, completion, operation and/or maintenance of any Project to which Funds are directed through recourse to a third party, court, tribunal or arbitrator. 3.7 Asset Retention. The Recipient shall comply with Part C.7 of Schedule C of this Agreement as it relates to the retention of any assets purchased, rehabilitated or built with Funds being provided under this Agreement. 3.8 Behavior Of Recipient. The Recipient shall carry out any Project to which Funds are directed in an economical and business-like manner, in accordance with the terms and conditions of this Agreement, subject to any reasonable amendments Ontario may agree to or require from time to time in writing. 3.9 Ontario Not Responsible For Recipient Obtaining Permits Or Approvals. For greater certainty, the Parties acknowledge and agree that the entering into this Agreement does not in any way obligate any regulatory authority established under an Act of the Ontario Legislature to issue any type of approval, license, permit or similar Ў Page 222 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 authorization that the Recipient may need or want in relation to any Project to which Funding is directed or to meet any terms or conditions under this Agreement 3.10 Ontario May Impose Additional Conditions On The Recipient. Ontario may impose, at any time, such additional terms or conditions on the Recipient in terms of the Recipients operations that relate to the use of any Funds which Ontario, acting reasonably, considers appropriate for the proper expenditure and management of the Funds. For greater certainty, any additional terms or conditions Ontario may impose shall be supplements to the existing terms and conditions of this Agreement as opposed to amendments to the terms and conditions of this Agreement. SECTION 4 F UNDS 4.1 Use Of Funds. Any Funds being provided under this Agreement shall only be used for the payment of Eligible Costs. 4.2 Deposit Of Funds In Interest-Bearing Account At Canadian Financial Institution. The Recipient shall deposit and retain any Funds being provided under this Agreement in an interest-bearing account in the name of the Recipient at a Canadian financial institution in Canada. 4.3 Interest Earned By Recipient. The Recipient shall report to Ontario the amount of any interest earned on any Funds provided to the Recipient under this Agreement in accordance with Part B.2 of Schedule B of this Agreement. Ontario reserves the right to request the return of any interest that the Recipient earns on the Funds. 4.4 Cost Must Be An Eligible Cost. For a cost to be considered an Eligible Cost and therefore eligible to be paid from the Funds being provided under this Agreement, the cost must be specifically set out under Part E.1 of Schedule E of this Agreement. 4.5 Ineligible Costs Shall Not Be Covered Under Agreement. Any costs set out in Part E.2 of Schedule E of this Agreement are Ineligible Costs and shall not be eligible to be paid from the Funds being provided under this Agreement. 4.6 Ontario May Declare Costs To Be Eligible. Despite section 4.4 of this Agreement, but subject to section 4.5 of this Agreement, costs not specifically set out in Part E.1 of Schedule E of this Agreement may be deemed in writing to be an Eligible Cost by Ontario, in its sole and absolute discretion on a case-by-case basis. 4.7 New Information. In the event of new information, errors, omissions or other circumstances affecting the determination of the amount of any Funds being provided under this Agreement, Ontario may, in its sole and absolute discretion, Adjust the Funds being provided under this Agreement. 4.8 Repayment Of Funds. The Recipient shall repay Funds to Ontario where: (a) The Recipient has used the Funds for a purpose not agreed to by Ontario; (b) The Recipient still has Funds under its charge, management or control: Џ Page 223 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 (i) On January 1 of the following calendar year in which the Funds were provided, or (ii) Upon the expiry or termination of this Agreement; and (c) The Recipient receives an overpayment by Ontario and is notified by Ontario of said overpayment, within fifteen (15) Business Days of receiving a written demand from Ontario. 4.9 Insufficient Funds Provided By Legislature. If, in the opinion of the Minister, the Ontario Legislature does not provide sufficient funds to continue the Funds for any Fiscal Year which this Agreement is in effect, Ontario may immediately, without any liability, cost or penalty and without any prejudice to any other rights or remedies Ontario has under this Agreement or at law or equity, terminate this Agreement. 4.10 Ontario May Adjust The Funds. Despite any other provision in this Agreement, Ontario may Adjust the Funds being provided under this Agreement. SECTION 5 PUA AYMENT NDERGREEMENT 5.1 Eligibility Of Costs Or Expenses. In order for a cost or expense to be eligible to be paid from the Funds being provided under this Agreement, the cost or expense: (a) Must be reasonable; (b) Must be directly related to the Project in which the Funds are directed; (c) Must be an Eligible Cost; (d) Must not be an Ineligible Cost; and (e) Must, subject to sections 4.4 and 4.5 of this Agreement, have been incurred on or after the Effective Date of this Agreement for the first year and January 1 of each calendar year this Agreement is in effect and spent by December 31 of the same calendar year. 5.2 Payment Of Funds. Subject to all terms and conditions of this Agreement, Ontario shall pay any Funds to the Recipient in accordance with Part D.2 of Schedule D of this Agreement. 5.3 Conditions Precedent For Payment Of Funds. Despite section 5.2 and Part D.2 of Schedule D of this Agreement, Ontario may withhold the payment of any Funds to the Recipient until the Recipient has met the following further conditions precedent: (a) The Recipient has submitted to the Ministry of Municipal Affairs and Housing any outstanding Financial Information Returns by December 31 of each calendar year; (b) The Recipient has submitted to the Ministry a copy of their asset management plan and any subsequent updates by December 31 of each calendar year (c) The Recipient has: (i) Where the Recipient has previously committed to making its asset management plan publically available under any other agreement it has entered into with Her Majesty the Queen in Right of Ontario, the Recipient has made its asset management plan public by: А Page 224 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 a. Posting its asset management plan on its website, if it has one, or b. Made its asset management plan publicly available and has provided Ontario with information as to how it has made its asset management plan publicly available; or (ii) Where the Recipient has not previously committed to completing an asset management plan by December 31, 2014 under any other agreement it has entered into with Her Majesty the Queen in Right of Ontario, the Recipient has submitted a declaration certifying that the Recipient is committed to developing an asset management plan that includes all of the information and analysis described in Building Together: Guide for Municipal Asset Management Plans, by December 31, 2015; (d) The Recipient has provided evidence that the insurance required by section 8.1 of this Agreement has been obtained within ten (10) Business Days of Ontarios request; (e) The Recipient has provided Ontario with any requested information within ten (10) Business Days of Ontarios request; and (f) The Recipient has not or is not meeting any duty to consult with Aboriginal Groups requirements set out under this Agreement. 5.4 Withholding Payment Of Funds. Ontario may, in its sole and absolute discretion, withhold the payment of any Funds to the Recipient where: (a) Ontario is of the opinion that a Project in which the Funds are directed is not progressing in accordance with how other projects of a similar size and scope would progress under similar circumstances; and (b) Ontario is of the opinion that the Recipient is, without limitation, not in compliance with any other agreements that the Recipient has entered into with Her Majesty the Queen in Right of Ontario where Ontario may be providing financial assistance to the Recipient, directly or indirectly, under that agreement. Where Ontario withholds the payment of any Funds to the Recipient, the following shall apply: (i) Ontario has complete and absolute discretion to determine whether the Recipient is in compliance with the terms or conditions of any other funding agreements, such as the Municipal Infrastructure Investment Initiative and the Small, Rural and Northern Municipal Infrastructure Fund, whereby the Recipient is receiving, directly or indirectly, funding from Ontario; (ii) Ontario shall continue to withhold any payments of any Funds to the Recipient under this Agreement until the Recipient has come into compliance with the terms and conditions of any other agreement whereby the Recipient receives, directly or indirectly, funding from Ontario; and (iii) Ontario agrees that it will act reasonably when applying this section 5.4 of the Agreement and shall promptly notify the Recipient of any determinations made by Ontario with respect to the application of this section 5.4 of the Agreement. Б Page 225 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 SECTION 6 RR,W,C,AA ECIPIENTSEPRESENTATIONSARRANTIESOVENANTSCKNOWLEDGEMENTS ND A GREEMENTS 6.1 Recipients Representations, Warranties And Covenants. The Recipient represents, warrants and covenants that: (a) It validly exists as a legal entity, and will continue to exist for the Term of the Agreement, with full power to perform and observe all of the terms and conditions of this Agreement and that it will continue to validly exist until the Expiration Date of this Agreement; (b) It has the authority and any necessary approvals to enter into this Agreement and to carry out its terms and conditions and that it is not bound by any other agreement that would in any way interfere with Ontarios rights under this Agreement; (c) Where applicable, it has passed the requisite by-laws to undertake any Project in which Funds are directed; (d) It is conducting its business in accordance with all Requirements of Law and it shall continue to conduct its business in accordance with all Requirements of Law until the Expiration Date of this Agreement; (e) It has all permits, approvals, licenses, certificates or other similar documents that are required to carry out any Project to which Funds are directed or that it will apply for all permits, approvals, licenses, certificates or other similar documents before carrying out the Project; and (f) All information provided to Ontario in relation to any Funds being provided under this Agreement remains true, correct and complete as of the date this Agreement is signed in every material respect, except as set out to the contrary herein. 6.2 Governance. The Recipient represents, warrants and covenants that it has and shall maintain until the Expiration Date of this Agreement all legally necessary instruments to: (a) Establish a code of conduct and ethical responsibilities for the Recipient; (b) Establish procedures to ensure the ongoing effective functioning and continuance of the Recipient until the Expiration Date of this Agreement; (c) Establish decision-making mechanism; (d) Provide for the prudent and effective management of any Funds being provided under this Agreement; (e) Establish procedures to enable the timely identification of risks that would interfere with the Recipient meetings its obligations under this Agreement and strategies to address the identified risks; (f) Establish procedures to enable the preparation and delivery of all reports under this Agreement; and (g) Be responsible for other matters as the Recipient considers necessary to ensure that the Recipient carries out its obligations under this Agreement. 6.3 Additional Covenants. The Recipient undertakes to advise Ontario within five (5) Business Days of the occurrence during the Term of this Agreement of any actions, suits or other proceedings which could or would prevent compliance with the terms and conditions of this Agreement. В Page 226 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 6.4 Recipient Shall Provide Proof Of Compliance Upon Ontarios Request. The Recipient shall, upon receiving a written notice from Ontario, provide to Ontario with proof of the matters referred to in sections 6.1 to 6.3 of this Agreement within the time period set out in the notice. Despite section 5.2 and Part D.2 of Schedule D of this Agreement, and without limiting the generality of section 5.3 of this Agreement, Ontario may withhold the payment of any Funds under this Agreement until the Recipient provides Ontario with proof of its compliance with the matters referred to in sections 6.1 to 6.3 of this Agreement. Ontario may also, despite anything else in this Agreement and without limiting any remedies Ontario may have under this Agreement, at law or equity, Adjust the Funds if the Recipient is not in compliance with the matters referred to in sections 6.1 to 6.3 of this Agreement at any time during the Term of this Agreement. SECTION 7 CIC ONFLICT OF NTEREST AND ONFIDENTIALITY 7.1 No Conflicts Of Interest. The Recipient shall ensure that any Person associated with the Project in whatever capacity carries out the administration of any Funds in all its aspects without an actual, potential or perceived Conflict of Interest. 7.2 Disclosure Of Conflict Of Interest Situations. The Recipient shall: (a) Disclose to Ontario, without delay, any situation that a reasonable person would interpret as an actual, potential or perceived Conflict of Interest; and (b) Comply with any terms and conditions that Ontario may impose as a result of the disclosure. 7.3 Ontario Bound By FIPPA. The Recipient acknowledges that the provisions of the FIPPA and its regulations bind Ontario. SECTION 8 I NSURANCE 8.1 Recipient Shall Have Insurance. The Recipient shall put in effect and maintain until the Expiration Date of this Agreement at its own expense all necessary insurance that would be considered appropriate by a reasonable for the types of Projects in which Funds are being directed, including Commercial General Liability Insurance, for third party bodily injury, personal injury and property damage to an inclusive limit of not less than the amount indicated in Part C.3 of Schedule C of this Agreement per occurrence with insurers with an A.M. Best rating of B+ or equivalent. The Recipients Commercial General Liability Insurance policy shall include: (a) The Indemnified Party as an additional insured with respect to liability arising in the course of performance of the Recipient's obligations under, or otherwise in connection with, the Agreement; (b) A cross-liability clause; (c) Contractual Liability coverage; (d) Products and Completed Operations Liability coverage; (e) Employers Liability; (f) Tenants Legal Liability (for premises/building leases only); ЊЉ Page 227 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 (g) Non-Owned automobile coverage with blanket contractual and physical damage coverage for hired automobiles; and (h) A thirty (30) day written notice of cancellation, termination or material change clause. 8.2 Ontario To Have Priority Right On Any Proceeds Of Insurance Policy. The Recipient acknowledges and agrees that Ontario shall have a priority over any other Person, including the Recipient, to use or enjoy the benefits of the proceeds from the insurance required under section 8.1 of this Agreement to pay any claim, suits, judgments, demands, expenses, actions, causes of action and losses, including, without limitation, reasonable legal expenses and any claim for a lien made pursuant to the Construction Lien Act (Ontario) and for any and all liability for damages to property and injury to persons, including death, that may be brought against Ontario as a result of this Agreement. SECTION 9 LLI IMITATION OF IABILITY AND NDEMNIFICATION 9.1 Exclusion Of Liability. In no event shall Ontario be liable for any general, compensatory, incidental, special or consequential damages, or any loss of use, revenue or profit by the Recipient or the Recipients officers, servants, employees and agents arising out of or in any way related to this Agreement. 9.2 Recipient To Indemnify Ontario. The Recipient shall indemnify and hold harmless the Indemnified Party from and against all suits, judgments, claims, demands, expenses actions, causes of action and losses, including, without limitation, reasonable legal expenses and any claim for lien made pursuant to the Construction Lien Act (Ontario), and for any and all liability for damages to property and injury to persons, including death, which the Indemnified Party may incur, otherwise than by reason of their own gross negligence or wilful misconduct, as a result of or arising out of or in relation to any breach by the Recipient of the terms of this Agreement, or the Recipients own negligence or wilful misconduct, as a result of or arising out of or in relation to: (a) The performance of this Agreement or the breach of the terms of this Agreement by the Recipient, its officers, servants, employees and agents, or by a third party and any of its officers, employees servants or agents; (b) The ongoing operation, maintenance and repair of the Project; or (c) Any omission or other wilful or negligent act of the Recipient, a third party or their respective employees, officers, servants or agents. 9.3 Further Indemnification Of Ontario. The Recipient further agrees to indemnify and hold harmless the Indemnified Party form any general, compensatory, incidental, indirect, special or consequential damage or any loss of use, revenue or profit which the Indemnified Party may incur or related in any way to this Agreement or the Project in tort, contract or otherwise other than by reason of their own gross negligence or wilful misconduct, as a result of or arising out or in relation to: (a) The performance of this Agreement or any breach of the terms and conditions of this Agreement by the Recipient, its officers, servants, agents, employees and Consultants or by a third party and any of its officers, servants, agents or ЊЊ Page 228 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 employees where the third party entered into a Contract with the Recipient in relation to the Project; (b) The ongoing operation, maintenance and repair of the Project; or (c) Any omission or negligent act or misconduct of the Recipient its officers, servants, agents, employees and Consultants or by a third party and any of its officers, servants, agents or employees where the third party entered into a Contract with the Recipient in relation to the Project. 9.4 Recipient To Require Third Parties To Indemnify Ontario. The Recipient shall use all reasonable efforts to ensure that all third parties that the Recipient enters into a Contract with indemnify and hold harmless the Indemnified Party from and against all suits, judgments, claims, demands, expenses actions, causes of action and losses, including, without limitation, reasonable legal expenses and any claim for lien made pursuant to the Construction Lien Act (Ontario), and for any and all liability for damages to property and injury to persons, including death, which the Indemnified Party may incur, otherwise than by reason of their own negligence or wilful misconduct, as a result of or arising out of or in relation to any breach by the Recipient of the terms of this Agreement, or the Recipients own negligence or wilful misconduct, as a result of or arising out of or in relation to: (a) The performance of this Agreement or the breach of the terms of this Agreement by the Recipient, its officers, servants, employees and agents, or by a third party and any of its officers, employees servants or agents; (b) The ongoing operation, maintenance and repair of the Project; or (c) Any omission or other wilful or negligent act of the Recipient, a third party or their respective employees, officers, servants or agents. The Recipient agrees to take and implement any reasonable direction from Ontario in relation to the enforcement or assertion of this section 9.4 of the Agreement as against any third party. 9.5 Recipient To Limit Heads Of Damage As Against Ontario In Contracts With Third Parties. The Recipient shall use commercially reasonable efforts to include in the Recipients Contracts with any third party a provision that provides notwithstanding anything else, and in no event whatsoever, shall Ontario be liable to the third party for any incidental, indirect, special or consequential damage or any loss of use, revenue or profit which the Indemnified Party may incur as a result of anything under or related in any way to this Agreement or the Project in tort, contract or otherwise. The Recipient agrees to take and implement any reasonable direction from Ontario in relation to the enforcement of this section 9.5 of the Agreement as against any third party. SECTION 10 P ROCUREMENT 10.1 Ontario Not Responsible For Claims Under Tender/Bidding Process. Without limiting the generality of section 9.1of this Agreement, Ontario shall not be responsible for any claim arising from the tender and bidding process in relation to any Project in which Funds are directed. ЊЋ Page 229 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 10.2 Competitive Procurement Process. The Recipient shall acquire and manage its equipment, services and supplies, including any construction component, required for any Project in which Funds are directed through a transparent, competitive process that ensures the best value for any Funds expended. Without limiting the generality of the foregoing, where the Recipient is a municipal entity to which the Municipal Act, 2001 (Ontario) is applicable, the Recipient shall follow its procurement policies as required under the Municipal Act, 2001 (Ontario). Where the Recipient is a Local Services Board or any other entity not covered by the Municipal Act, 2001 (Ontario), the Recipient shall ensure that for equipment, services and supplies, the estimated costs of which exceed twenty-five thousand dollars ($25,000.00), the Recipient obtains at least three (3) written quotes unless Ontario gives prior written approval. The requirement for a competitive process under this section 10.2 of the Agreement may be waived with prior written approval by Ontario, if: (a) The equipment, services or supplies the Recipient is purchasing is specialized and is not readily available; or (b) The Recipient has researched the market for a similar purchase within the last two (2) years and knows prevailing market costs for the equipment, services or supplies purchased. 10.3 BPSAA. For the purposes of clarity, if the Recipient is subject to the BPSAA and there is a conflict between any of the requirements of this Agreement and the requirements of the BPSAA, the BPSAA shall apply. 10.4 Contracts. The Recipient shall ensure that all Contracts: (a) Are consistent with this Agreement; (b) Do not conflict with this Agreement; (c) Incorporate the relevant provisions of this Agreement to the fullest extent possible; (d) Are managed in a way that is transparent, competitive and consistent with value for money principles (e) Require that any third parties thereto comply with all Requirements of Law; and (f) Authorize Ontario to collect, use and disclose in accordance with the Requirements of Law information and data gathered by the third party in connection with Project, perform audits of the third party and monitor the Project as Ontario sees fit. 10.5 Costs Of Contracts Not Awarded In Compliance With This Section May Be Deemed Ineligible. If Ontario determines that the Recipient has awarded a Contract in a manner that is not in compliance with this section 10 of the Agreement, Ontario may, upon written notification to the Recipient, deem the costs associated with the Contract as being ineligible for payment from the Funds. 10.6 Goods And Services To Be Procured In Competitive Manner And At Price No Greater Than Fair Market Value. Despite anything else contained in this section 10 of the Agreement, the Recipient shall ensure that all goods and services purchased with any Funds being provided under this Agreement are purchased or acquired at competitive prices that are no greater than fair market value after deducting trade discounts and/or any other discounts available to the Recipient. ЊЌ Page 230 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 10.7 Recipient To Keep Records Of Contracts. The Recipient shall keep and maintain proper and accurate accounts and records, including, but not limited to, all Contracts, invoices, statements, receipts and vouchers in relation to any Project in which Funds are directed for a period of at least seven (7) years after the Term of this Agreement. 10.8 Trade Agreements. If the Recipient is subject to any provincial or federal trade agreements to which Ontario is a party, the Recipient shall comply with the applicable requirements of such trade agreements. In particular, and without limitation, if the Recipient is subject to Annex 502.4 of the Agreement on Internal Trade, the Recipient shall comply with all applicable requirements of Annex 502.4. In the event of any conflict between the requirements of any other provisions of this section 10 of the Agreement and the requirements of Annex 502.4, the requirements of Annex 502.4 shall apply to the extent of the conflict. SECTION 11 AC BORIGINAL ONSULTATION 11.1 Provision Of Funds Dependent Upon Ontario Meeting Its Duty To Consult Obligations. The Recipient hereby acknowledges and agrees that the provision of any Funds under this Agreement is strictly conditional upon Ontario satisfying any obligation it may have to consult with and, if required, accommodate any Aboriginal Group with an interest in any Project in which Funds are directed in order for the Project to proceed. 11.2 Recipient Ontarios Delegate For Purposes Of Consultation With Aboriginal Groups. By entering into this Agreement, Ontario delegates the procedural aspects of any consultation obligations Ontario may have with any Aboriginal Group in relation to any Project in which Funds are directed to the Recipient as set out in Schedule F of this Agreement. The Recipient, by signing this Agreement, acknowledges that Ontario has delegated the procedural aspects of any consultation obligations Ontario may have with any Aboriginal Group in relation to any Project in which Funds are directed and accepts said delegation and agrees to act diligently as Ontarios delegate so as to preserve the Honour of the Crown in relation to any consultation obligations Ontario may have in relation to any Project in which Funds are directed. 11.3 Recipients Obligations In Relation To Consultations. The Recipient shall: (a) Be responsible for consulting with any Aboriginal Group that has an interest in any Project in which Funds are directed on behalf of Ontario in accordance with Schedule F of this Agreement; (b) Take directions from Ontario in relation to consulting with any Aboriginal Group with an interest in any Project in which Funds are directed as well as any other directions Ontario may issue in relation to consultations, including suspending or terminating any Project in which Funds are directed; and (c) Provide a detailed description of any actions it took in relation to consultation with any Aboriginal Group with an interest in any Project in which Funds are directed in its Project Report, as set out under Part B.1 of Schedule B of this Agreement. 11.4 Recipient Shall Not Start Construction On Project Until Recipient Provides Evidence To Ontario That Notice Of The Project Has Been Given To Identified Aboriginal Groups. The Recipient shall not commence or allow any third party to ЊЍ Page 231 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 commence construction on any aspect of any Project in which Funds are directed for forty-five (45) Business Days, or such other time as Ontario may direct, after it has provided Ontario with written evidence that the Recipient has sent notice about any Project in which Funds are directed to the Aboriginal Groups identified in accordance with Schedule F of this Agreement. SECTION 12 C OMMUNICATIONS 12.1 Recipient To Follow Communications Protocol. The Recipient shall follow the Communications Protocol set out under Schedule G of this Agreement. SECTION 13 R EPORTS 13.1 Project Report. The Recipient shall submit a Project Report for every Project it proposes to direct Funds under this Agreement toward, as set out under Part B.1 of Schedule B of this Agreement, to Ontario by the date indicated in Part C.4 of Schedule C of this Agreement and in accordance with the requirements set out under Part B.1 of Schedule B of this Agreement during the Term of this Agreement. The Recipient shall follow such reasonable administrative procedures as Ontario may specify from time to time. 13.2 Annual Financial Report. The Recipient shall submit an Annual Report, as set out under Part B.2 of Schedule B of this Agreement, to Ontario on the dates set out in Part C.5 of Schedule C of this Agreement and in accordance with the requirements set out under Part B.2 of Schedule B of this Agreement during the Term of this Agreement. The Recipient shall follow such reasonable administrative procedures as Ontario may specify from time to time. 13.3 Additional Reports Upon Request. The Recipient shall, upon Ontarios request in writing, collect such information and provide such additional reports as Ontario may specify from time to time during the Term of this Agreement. The Recipient shall provide any additional reports within ten (10) Business Days of the request, unless the request provides otherwise. 13.4 Compliance Attestation. The Recipient shall provide a compliance attestation in accordance with the following when any reports required under sections 13.1 to 13.3 of this Agreement is submitted: (a) Where the Recipient is a municipality, the compliance attestation shall be signed by the Recipients Administrative Officer/Clerk or Treasurer. (b) Where the Recipient is a LSB, the compliance attestation shall be signed by the Recipients Chair or secretary. ЊЎ Page 232 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 SECTION 14 R,I,API ECORDSNSPECTIONUDITS AND THE ROVISION OF NFORMATION 14.1 Recipients Obligations Under Agreement. The Recipient: (a) Shall keep and maintain all financial records, receipts, invoices and other financially-related documents relating to any Funds or otherwise in relation to any Project in which Funds are directed in a manner consistent with generally accepted accounting principles and clerical practices, and shall maintain such records and keep them available for review by Ontario for a period of seven (7) years from the Expiration Date of this Agreement; and (b) Shall maintain all non-financial documents and records relating to any Funds or otherwise to any Project in which Funds are directed, including any records it receives about the people it serves, in a confidential manner consistent with all Requirements of Law. 14.2 Ontario May Inspect Recipients Premises And Projects Premises At Any Time. Ontario reserves the right to inspect the Recipients premises and any premises of any Project in which Funds are directed at any time as it relates to the provision of any Funds under this Agreement. Without limiting the generality of the foregoing, the Recipient hereby authorizes Ontario, its employees and agents, including the Auditor General, to, upon twenty-four (24) hours written notice and during normal business hours, enter the Recipients premises to review the status of any Project in which Funds are directed and to copy any financial records, invoices and other financially-related documents, including all Contracts the Recipient has entered into in relation to any Project in which Funds are directed. 14.3 Audits. Ontario may, at its own expense, conduct audits of any Project in which Funds are directed. Ontario may require the assistance of an external auditor to carry out an audit. If so, Ontario shall be responsible for retaining the external auditor. 14.4 Auditor General. The Auditor General may, at the Auditor Generals cost, conduct an audit with respect to the use of any Funds under this Agreement. For the purposes of facilitating such an audit, the Recipient shall release to Ontario upon request and in a timely manner, for the purpose of releasing to the Auditor General: (a) All records held by the Recipient, or by agents or contractors of the Recipient relating to this Agreement and/or the use of the Funds; and (b) Such further information and explanations as the Auditor General, or anyone acting on behalf of the Auditor General, may request relating to any part of this Agreement or the use of the Funds. 14.5 Information. The Recipient shall supply to Ontario, within ten (10) Business Days of receiving a written request, such information in respect of this Agreement or any Project in which Funds are directed as Ontario requests unless the request provides otherwise. 14.6 Provision Of Information Is A True Condition Precedent. If, in the opinion of Ontario, any of the information requirements of this Agreement are not met, Ontario may in its sole and absolute discretion, and despite section 5.2 and Part D.2 of Schedule D of this Agreement, require the information as a condition precedent to the payment of any Funds under this Agreement. ЊЏ Page 233 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 SECTION 15 DT EFAULT AND ERMINATION 15.1 Events Of Default. Ontario may, acting in a reasonable manner, without liability, cost or penalty and without prejudice to any other rights or remedies of Ontario under this Agreement or at law or in equity, terminate this Agreement immediately upon giving written notice to the Recipient where: (a) In the opinion of Ontario: (i) The Recipient has provided false or misleading information to Ontario; (ii) The Recipient breaches a material term or condition of this Agreement, where materiality is to be determined by Ontario, in its sole and absolute discretion, acting reasonably; (iii) The Recipient breaches a material term or condition of any other funding agreement it has with Ontario, where materiality is to be determined by Ontario, in its sole and absolute discretion, acting reasonably; (iv) The Recipient is unable to continue with any Project in which Funds are directed or the Recipient is likely to discontinue any Project in which Funds are directed; (v) A material adverse change occurs such that the viability of a Recipient as a going concern is threatened; (b) The Recipient makes an assignment, proposal, compromise, or arrangement for the benefit of creditors, or is petitioned into bankruptcy, or files for the appointment of a receiver; or (c) The Recipient ceases to operate. 15.2 Remedies On Default. Despite any other rights Ontario has under this Agreement, if an Event of Default has occurred, Ontario shall have the following remedies: (a) Ontario shall not have to provide any further Funds under this Agreement; (b) Ontario may, at is option, terminate this Agreement immediately after any notice period expires or may, in its sole and absolute discretion, Adjust the Funds, including a demand to return all Funds provided under this Agreement; (c) Ontario may avail itself of any of its legal remedies that it may deem appropriate. 15.3 Additional Remedies. In addition to the remedies described in section 15.2 of this Agreement, Ontario may commence such legal action or proceedings as it, in its sole and absolute discretion, may deem expedient, without any additional notice under this Agreement. The rights and remedies of Ontario hereunder are cumulative and in addition to, and not in substitution for, all other rights or remedies otherwise available to Ontario at law, equity or under statute. 15.4 Waiver Of Event Of Default Must Be In Writing. Ontario may, in its sole and absolute discretion, at any time, waive any above-mentioned Event of Default which may have occurred provided that no such waiver shall extend to, or be taken in any manner whatsoever to affect, any subsequent Event of Default or the right to remedies resulting therefrom, and that no such waiver shall be, or shall deemed to constitute, a waiver of such Event of Default unless such waiver is in writing from Ontario. Ontario may also impose conditions on any waiver it provides under this section 15.4 of the Agreement. ЊА Page 234 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 15.5 Ontarios Discretion To Terminate Agreement. Despite anything else contained in this Agreement, Ontario may, without liability, cost or penalty and without prejudice to any other rights or remedies Ontario may have under this Agreement or at law or in equity terminate this Agreement at any time upon one hundred and eighty (180) days notice to the Recipient, provided it acts reasonably in doing so. 15.6 Termination Of Agreement For Circumstances Beyond The Control Of A Party. Neither Party shall be liable for damages caused by delay or failure to perform its obligations under this Agreement where such delay or failure is caused by an event beyond its reasonable control. Should the event last more than ninety (90) Business Days, this Agreement shall terminate and the process set out under section 15.5 of this Agreement shall be followed, with any necessary modifications. 15.7 Date of Termination. In the event of termination pursuant to this section 15 of the Agreement, the effective date of termination shall be the last day of the notice period, the last day of any subsequent notice period or immediately, whichever applies. SECTION 16 GP ENERAL ROVISIONS 16.1 Terms Binding. The Recipient shall take all reasonable measures to ensure that its officers, directors, partners, employees, agents, third party contractors shall be bound to observe all of the terms and conditions of this Agreement, including, but not limited to all of the covenants, representations and warranties set out herein. 16.2 Representatives May Bind Parties. The Parties represent and warrant that their respective representatives have the authority to legally bind them to the extent permissible by the Requirements of Law. 16.3 Further Assurances. The Parties agree to do or cause to be done all acts or things necessary to implement and carry into effect this Agreement to its full extent. 16.4 Agreement Binding. This Agreement shall enure to the benefit of and be binding upon the Parties, their successors, executors, administrators, heirs and their permitted assigns. 16.5 Waivers In Writing. If a Party fails to comply with any term of the Agreement, that Party may only rely on a waiver of the other Party if the other Party has provided a written waiver in accordance with the notice provisions set out in section 16.19 of this Agreement. Any waiver must refer to a specific failure to comply and shall not have the effect of waiving any subsequent failures to comply. 16.6 Tolerance Of Indulgence Of Breach Not A Waiver. Any failure by Ontario to insist in one or more instances upon strict performance by the Recipient of any of the terms or conditions of this Agreement shall not be construed as a waiver by Ontario of its rights to require strict performance of any such terms or conditions, and the obligations of the Recipient with respect to such performance shall continue in full force and effect. ЊБ Page 235 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 16.7 Time Is Of The Essence. In the performance and observance of the terms and conditions of this Agreement, time is of the essence and no extension or variation of this Agreement shall operate as a waiver of this provision. 16.8 Severability. If any term or condition of this Agreement, or the application thereof to the Parties or to any persons or circumstances, is to any extent invalid or unenforceable, the remainder of the Agreement, and the application of such term or condition to the Parties, persons or circumstances other than those to which it is held invalid or unenforceable, shall not be affected thereby. 16.9 No Assignment Of Agreement. The Recipient shall not assign this Agreement to any other person unless the Ontario agrees to the assignment in writing. Ontario may impose any terms or conditions. 16.10 No Amendment. This Agreement shall not be varied or amended except by a document in writing, dated and signed on behalf of the Parties. 16.11 Joint Authorship Of Agreement. The Parties shall be considered joint authors of this Agreement and no provision herein shall be interpreted against one Party by the other Party because of authorship. No Party shall seek to avoid a provision herein because of its authorship through recourse to a third party, court, tribunal or arbitrator. 16.12 Parties Independent. The Recipient acknowledges that it is not an agent, joint venturer, partner or employee of Ontario and the Recipient shall not take any actions that could establish or imply such a relationship. 16.13 Recipient Cannot Represent Ontario. The provision of any Funds to the Recipient pursuant to this Agreement is for the sole purpose of, and is limited to, allowing the Recipient to carry out the Project. The Recipient represents, warrants and agrees that under no circumstances shall it enter into any contract or commitment in the name of or on behalf of Ontario. The Recipient acknowledges and agrees that it is not by the terms and conditions of this Agreement or otherwise granted any right or authority to assume or to create any obligations or responsibility, express or implied, on behalf of or in the name of Ontario, to act as an agent of Ontario or to bind Ontario in any manner whatsoever other than as specifically provided under this Agreement. 16.14 Consultants. Ontario acknowledges and recognizes that, in connection with the carrying out the Project, the Recipient may engage one or more Consultants. Ontario acknowledges and agrees that the Recipient shall have the sole authority and responsibility for such employees, agents or Consultants, including the hiring and termination. The Recipient acknowledges and agrees that the Recipient shall be responsible for all acts and actions of the Recipients employees, agents and Consultants and that all such acts and actions shall be treated as actions of the Recipient for the purposes of this Agreement. 16.15 Lobbyists And Agent Fees. The Recipient represents and warrants: (a) Any person hired by the Recipient to speak or correspond with any employee or other person representing Ontario concerning any matter relating to any Funds under this Agreement or any benefit hereunder is registered, if required to register, pursuant to the Lobbyists Registration Act, 1998; ЊВ Page 236 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 (b) It has not and will not make a payment or other compensation to any legal entity that is contingent upon or is calculated upon the provision of any Funds hereunder or negotiating the whole or any part of the terms and/or conditions of this Agreement; and (c) No money from the Government of Ontario was used to lobby or otherwise secure the provision of any Funds hereunder. 16.16 Debt Owing To Her Majesty The Queen In Right Of Ontario. Any payment that the Recipient is required to make under this Agreement shall constitute a debt due and owing to Her Majesty the Queen in Right of Ontario and the Recipient shall pay the amount to Ontario immediately upon written demand unless Ontario directs otherwise. 16.17 Her Majesty The Queen In Right Of Ontario May Charge Interest. Her Majesty the Queen in Right of Ontario may charge the Recipient interest on any monies owing by the Recipient at the then current interest rate charged by the Province of Ontario on accounts receivable. 16.18 Set-Off By Ontario. In the event that the Recipient is indebted to Her Majesty the Queen in Right of Ontario under this Agreement, Ontario may set-off that debt against any amounts payable to the Recipient by Her Majesty the Queen in Right of Ontario. This right of set-off is in addition to any rights of set-off it has under the Financial Administration Act (Ontario) or the Financial Administration Act (Canada). 16.19 Notice And Service Of Documents Under Agreement. Notices shall be in writing and shall be delivered by postage-prepaid mail, personal delivery, facsimile transmission or Email transmission and shall be addressed to Ontario and the Recipient respectively, as set out in Part C.6 of Schedule C of this Agreement. Notice shall be deemed to have been received: (a) In the case of postage-prepaid mail, five (5) Business Days after such notice is mailed; or (b) In the case of personal delivery, facsimile transmission or Email transmission, one (1) Business Day after such notice is delivered to the other Party. In the event of a postal disruption, notices shall be given by personal delivery, facsimile transmission or Email transmission. Unless the Parties expressly agree in writing to additional methods of notices, notices may only be provided by the method(s) contemplated in this section 16.19 of the Agreement. The Parties agree that for the purposes of this section 16.19 of the Agreement, the name(s) of the individuals may be changed without amending the Agreement through the Party making the change providing written notice to the other Party of said change. 16.20 Governing Law. This Agreement and the rights, obligations and relations of the Parties shall be governed by and construed in accordance with the laws of the Province of Ontario and the applicable federal laws of Canada. Any actions or proceedings in connection with this Agreement shall be conducted in Ontario. ЋЉ Page 237 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 16.21 Agreement Executed In Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together, shall constitute one and the same agreement. 16.22 Entire Agreement. This Agreement, including its Schedules, embodies the entire Agreement between the Parties with respect to the subject matter contained in the Agreement and supersedes all prior oral or written representations or agreements. No prior document, discussion, negotiation, provision undertaking or agreement in relation to the subject matter of this Agreement has any legal effect. No representation or warranty, whether express, implied or otherwise, has been made by Ontario to the Recipient except as expressly set out in this Agreement. 16.23 Survival. The provisions of this Agreement that by their nature survive the expiration or early termination shall so survive. Without limiting the generality of the foregoing, the provisions that shall survive the termination or expiration of this Agreement for a period of seven (7) years from the Expiration Date or termination of this Agreement, whichever occurs first, include: sections 3 to 6, 9, 11 and 13 to 15; subsections 1.2 to 1.7, 2.2, 16.5, 16.6, 16.8, 16.10 to 16.12, and 16.16 to 16.23; Parts C.6 and C.7 of Schedule C of this Agreement and Schedules E and F; along with all applicable defined terms within section 1, all cross-referenced provisions within the foregoing sections, subsections and Schedules. IN WITNESS WHEREOF the Parties have executed this Agreement on the dates set out below. HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO , as represented by the Minister of Agriculture, Food and Rural Affairs ______________________________________ ___________________ Name: George Borovilos Date Title: Assistant Deputy Minister (A) I have the authority to bind the Crown pursuant to delegated authority. THE CORPORATION OF THE TOWN OF ORO-MEDONTE ______________________________________ ___________________ Name: Date Title: AFFIXCORPORATE SEAL ______________________________________ ___________________ Name: Date Title: I/We have the authority to bind the Recipient. ЋЊ Page 238 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 SCHEDULE A EPC LIGIBLEROJECT ATEGORIES Eligible Projects include: The development and implementation of asset management plans (e.g. software, training, inspections) for core infrastructure assets Capital projects and capital maintenance for the renewal, rehabilitation and replacement of core infrastructure assets which include: - Roads Paved Roads o Unpaved Roads o Street lighting and sidewalks may be included as eligible items when part of a o road project. - Bridges and Culverts - Water Water Treatment o Water Distribution/Transmission o - Wastewater Wastewater Treatment & Disposal o Sanitary Sewer Systems o Storm Sewer Systems (Urban and Rural) o Note: Routine upgrades or improvements to storm water infrastructure and o drainage are ineligible; an eligible project must eliminate or significantly reduce the potential for serious damages to adjacent critical infrastructure (e.g. roads, bridges). Funds are not to be used for growth-related expansion projects (e.g., new subdivision infrastructure). A Recipient may choose to transfer its yearly allocation to another eligible Recipient in the Recipient will only be allowed to transfer Funds if the following furtherance of a joint project. A are in place: The participating Recipients will need to inform Ontario that they are undertaking a joint project and put formal agreements in place for the joint project that provide details on the shared funding arrangement and reason for the transfer of Funds. The Project being funded is listed as a priority in the asset management plans of all Recipients involved in the Project. ЋЋ Page 239 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 SCHEDULE B PRAFR ROJECTEPORT AND NNUAL INANCIAL EPORT PB.1PR ART ROJECTEPORT The Project Report shall indicate to the Ministry what Project the Recipient will use the Funds for. The Project Report contains two sections: (1) Proposed Project Reporting Table and (2) Annual Project Information Update. The Recipient must submit a separate Project Report for every Project proposed to utilize the Funds. PPRT ROPOSEDROJECTEPORTING ABLE Section A of the applicable Project Report must be submitted 45 Business Days prior to st the start of any construction or no later than March 31of each calendar year. Should the Recipient require a revision in the Project set out in the Project Report; the Recipient shall revise the Project Report and submit an updated Project Report as soon as possible to the Ministry and prior to any construction being undertaken on the Project. The Recipient shall note that the Project has been changed from the original Project Report. APIU NNUAL ROJECT NFORMATION PDATE Section B of the applicable Project Report must be submitted no later than December st 31of each calendar year. There are two (2) Project Reports: Project Report A: Road Resurfacing or Asset Management Projects Project Report B: Other Eligible Projects For Projects involving asset management or road resurfacing, use report A. Road resurfacing is defined as a road Project where the land will not be disturbed, altered or affected through excavation (i.e., no increase in width, change in alignment, etc.) except for the removal of the current surface and the installation of a new surface. For all other Projects use report B. PB.2AFR ART NNUAL INANCIAL EPORT The Recipient shall provide an annual financial update to the Ministry in the form prescribed no st later than December 31 of each calendar year. \[ ЋЌ Page 240 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 PROJECT REPORTS ЋЍ Page 241 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 ЋЎ Page 242 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 ЋЏ Page 243 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 ЋА Page 244 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 ЋБ Page 245 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 ЋВ Page 246 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 ЌЉ Page 247 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 ANNUAL FINANCIAL REPORT ЌЊ Page 248 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 SCHEDULE C ORUTA PERATIONAL EQUIREMENTS NDER HEGREEMENT PC.1EDOA ART FFECTIVEATE FGREEMENT C.1.1 Effective Date Of Agreement. This Agreement is effective as of the date that the Minister signs it. PC.2ED ART XPIRATION ATE C.2.1 Expiration Date Of Agreement. Unless this Agreement is terminated earlier, this Agreement shall expire on March 31, 2018. PC.3IR ART NSURANCE EQUIREMENTS C.3.1 Insurance Requirements. The Recipient shall have no less than two million dollars ($2,000,000.00) in general commercial liability insurance per occurrence. PC.4SPR ART UBMISSION OF ROJECTEPORT C.4.1 Submission Of Project Report. The Recipient shall submit its Project Report in accordance with the following: The Recipient shall submit section A of the applicable Project Report to Ontario 45 st Business Days prior to the start of any construction or no later than March 31of each calendar year. The Recipient shall submit section B of the applicable Project Report to Ontario no st later than December 31of each calendar year. PC.5SAR ART UBMISSION OF NNUAL EPORT C.5.1 Submission Of Annual Report. The Recipient shall submit the Annual Financial Report and Part B of the Project Report for all applicable Projects to Ontario by st December 31 of the year in which the Funds were received. ЌЋ Page 249 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 C.6NC P ART OTICE AND ONTACT C.6.1 Notice And Contact Information. Notices under this Agreement shall be sent to the following persons at the following addresses: To Ontario: To Recipient: Ministry of Agriculture, Food and Rural Affairs The Corporation of the Town of Oro- Rural Programs Branch Medonte 1 Stone Road West, 4NW 148 Line 7 South, PO Box 100 Guelph, Ontario N1G 4Y2 Oro, Ontario L0L 2X0 Attention: Joel Locklin, Manager Telephone: 519-826-3791 Attention: Robin Dunn Fax: 519-826-3398 Telephone: (705) 487-2171 Email: OCIF@ontario.ca Email: rdunn@oro-medonte.ca PC.7ARP ART SSETETENTIONERIOD C,7.1 Recipient To Notify Ontario Before Disposal Of Assets Purchased With Funds Under Agreement. The Recipient shall notify OMAFRA in writing of any disposal of assets purchased by the Funds at least one hundred and eighty (180) Business Days in advance of the disposition. The Recipient shall not dispose of any assets purchased, constructed, rehabilitated or improved by the Funds without the prior written consent of Ontario. C.7.2 Asset Retention Period. The Recipient shall retain any asset purchased, rehabilitated or built with Funds under this Agreement for a period of five (5) years from the date that the Project is completed. ЌЌ Page 250 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 SCHEDULE D FIFTP INANCIAL NFORMATION ORHEROJECT PD.1PF ART ROVISION OF UNDS D.1.1 Funds Provided By Ontario. Subject to the terms and conditions of this Agreement, Ontario shall provide the Recipient with an amount up to the amount indicated in the table immediately below in Funds for Eligible Costs. Subject to sections 3.5 and 4.3 of this Agreement, the Recipient may also retain any interest earned upon those Funds FundingAnnual Financial Timeframe for Funds to be spent: YearAssistance 2015 $ 58,348.00 January 1 - December 31, 2015 2016 $ 58,348.00 January 1 - December 31, 2016 2017 $ 58,348.00 January 1 - December 31, 2017 PD.2POF ART AYMENT FUNDS D.2.1 Payment of Funds. Ontario shall pay, subject to the terms and conditions of the Agreement, to the Recipient the Funds in accordance with the following: Annual Financial Assistance is equal to or under $150,000.00 Funding Year 100% Payment Date Range 2015 January March 2015 2016 January March 2016 2017 January March 2017 Annual Financial Assistance is over $150,000.00 stndrd Funding Year 1 Installment (25%) 2 Installment (50%) 3 Installment (25%) 2015 January March 2015 April June 2015 July to September 2015 2016 January March 2016 April June 2016 July to September 2016 2017 January March 2017 April June 2017 July to September 2017 ЌЍ Page 251 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 SCHEDULE E EAIC LIGIBLEND NELIGIBLE OSTS PE.1EC ART LIGIBLEOSTS E.1.1 Eligible Costs. Subject to the terms and conditions of this Agreement and Part E.2 of this Schedule E of the Agreement, Eligible Costs shall only include all direct and incremental costs that are attributable to the development and implementation of the Project and are in Ontarios sole and absolute discretion, properly and reasonably incurred as well as necessary for the Project. Eligible Costs must also be actual, verifiable cash outlays that are documented through invoices, receipts or other records that is acceptable to Ontario. Without limiting the generality of the foregoing, Eligible Costs shall only include the following: (a) The capital costs of constructing, rehabilitating, replacing or improving, in whole or in part, a tangible core infrastructure asset; (b) Development and implementation of asset management plans (e.g. software, training and inspections); (c) All planning and assessment costs, such as the costs of environmental planning, surveying, engineering, architectural supervision, testing and management consulting services; (d) The costs for permits, approvals, licences and other authorizing documents, as well as inspections and other fees directly attributable to obtaining a permit, approval, licence or other authorizing document, provided those costs are directly attributable to the construction and implementation of Project, (e) The costs for consulting with an Aboriginal Group, including the Recipients legal fees, provided they are reasonable, on matters pertaining to the Project, including the translation of documents into languages spoken by the affected Aboriginal Group, but does not include any capacity-building funding unless specifically approved by Ontario in writing prior to being incurred; (f) The costs of developing and implementing innovative techniques for carrying out the Project; (g) The costs of Project-related signage, lighting, Project markings and utility adjustments; (h) The costs of joint communication activities, such as press releases, press conferences, translation and road signage recognition, as described in Schedule G of this Agreement; and (i) Other costs that are, in Ontarios sole and absolute discretion, direct, incremental and necessary for the successful implementation of the Project, provided those costs have been approved by Ontario in writing prior to being incurred. ЌЎ Page 252 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 E.2IC P ART NELIGIBLEOSTS E.2.1 Ineligible Costs. The following costs are Ineligible Costs and are therefore ineligible to be paid from the Funds being provided under this Agreement: (a) Costs not incurred in accordance with section 5.1(e) of the Agreement; (b) Costs associated with the acquisition or leasing of: (i) Land, (ii) Buildings, (iii) Equipment, (iv) Other facilities, and (v) Obtaining easements, including costs or expenses for surveys, and includes real estate fees and other related costs; (c) Financial charges, legal fees, other than those association with consultation with Aboriginal Groups (provided such legal fees are reasonable), loan and interest payments (d) The value of any goods and services which are received through donations or in kind; (e) Employee wages and benefits, overhead costs as well as other direct or indirect operating, maintenance and administrative costs incurred by the Recipient for the Project, and more specifically, but without limiting the generality of the foregoing, costs relating to services delivered directly by permanent employees of the Recipient; (f) Meal, hospitality or incidental costs or expenses of Consultants (g) Costs associated with completing Expressions of Interest and/or applications for the Ontario Community Infrastructure Fund or the Building Canada Fund Small Communities Fund; and (h) Costs of accommodation for any Aboriginal Group. E.2.2 Harmonized Sales Tax. Any portion of the Harmonized Sales Tax that is refundable by the Canada Revenue Agency as an input tax credit or as a rebate shall be deemed to be an Ineligible Cost. Any portion of the Provincial Sales Tax that is refundable by the respective provincial tax authority shall be deemed to be an Ineligible Cost. E.2.3 Costs Of Non-Arms Length Parties. The costs or expenses of goods or services acquired from parties that are not Arms Length from the Recipient must be valued at the cost of the supplying entity and shall not include any mark up for profit, return on investment or overhead costs and shall not exceed fair market value. Ontario may not consider the eligibility of any of these costs unless access is provided to the relevant records of the supplying entity. ЌЏ Page 253 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 SCHEDULE F ACR BORIGINAL ONSULTATION EQUIREMENTS PF.1PAD ART URPOSENDEFINITIONS F.1.1 Purpose. This Schedule sets out the responsibilities of Ontario and the Recipient in relation to consultation with Aboriginal Groups on the Project, and to delegate procedural aspects of consultation from Ontario to the Recipient. For the purposes of this Schedule: Section 35 Duty means any duty Ontario may have to consult and, if required, accommodate Aboriginal Groups in relation to the Project flowing from section 35 of the Constitution Act, 1982. PF.2RO ART ESPONSIBILITIES OF NTARIO F.2.1 Ontarios Responsibilities. Ontario is responsible for: (a) Determining the Aboriginal Groups to be consulted in relation to the Project, if any, and advising the Recipient of same; (b) The preliminary and ongoing assessment of the depth of consultation required with the Aboriginal Groups; (c) Delegating, at its discretion, procedural aspects of consultation to the Recipient pursuant to this Schedule; (d) Directing the Recipient to take such actions, including without limitation suspension as well as termination of the Project, as Ontario may require; (e) Satisfying itself, where it is necessary to do so, that the consultation process in relation to the Project has been adequate and the Recipient is in compliance with this Schedule; and (f) Satisfying itself, where any Aboriginal or treaty rights and asserted rights of Aboriginal Groups require accommodation, that Aboriginal Groups are appropriately accommodated in relation to the Project. PF.3RR ART ESPONSIBILITIES OF THE ECIPIENT F.3.1 Recipients Responsibilities. The Recipient is responsible for: (a) Giving notice to the Aboriginal Groups regarding the Project as directed by Ontario, if such notice has not already been given by the Recipient or Ontario; (b) Immediately notifying Ontario of contact by any Aboriginal Groups regarding the Project and advising of the details of the same; ЌА Page 254 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 (d) Informing the Aboriginal Groups about the Project and providing to the Aboriginal Groups a full description of the Project unless such description has been previously provided to them; (e) Following up with the Aboriginal Groups in an appropriate manner to ensure that Aboriginal Groups are aware of the opportunity to express comments and concerns about the Project, including any concerns regarding adverse impacts on hunting, trapping, fishing, plant harvesting or on burial grounds or archaeological sites of cultural significance to the Aboriginal Groups, and immediately advising Ontario of the details of the same; (f) Informing the Aboriginal Groups of the regulatory and approval processes that apply to the Project of which the Recipient is aware after reasonable inquiry; (g) Maintaining the Aboriginal Groups on the Recipients mailing lists of interested parties for environmental assessment and other purposes and providing to the Aboriginal Groups all notices and communications that the Recipient provides to interested parties and any notice of completion; (h) Making all reasonable efforts to build a positive relationship with the Aboriginal Groups in relation to the Project; (i) Providing the Aboriginal Groups with reasonable opportunities to meet with appropriate representatives of the Recipient and meeting with the Aboriginal Groups to discuss the Project, if requested; (j) If appropriate, providing reasonable financial assistance to Aboriginal Groups to permit effective participation in consultation processes for the Project, but only after consulting with Ontario; (k) Considering comments provided by the Aboriginal Groups regarding the potential impacts of the Project on Aboriginal or treaty rights or asserted rights, including adverse impacts on hunting, trapping, fishing, plant harvesting or on burial grounds or archaeological sites of cultural significance to an Aboriginal Group, or on other interests, or any other concerns or issues regarding the Project; (l) Answering any reasonable questions to the extent of the Recipients ability and receiving comments from the Aboriginal Groups, notifying Ontario of the nature of the questions or comments received and maintaining a chart showing the issues raised by the Aboriginal Groups and any responses the Recipient has provided; (m) Where an Aboriginal Group asks questions regarding the Project directly of Ontario, providing Ontario with the information reasonably necessary to answer the inquiry, upon Ontarios request; (n) Subject to paragraph (o) below, where appropriate, discussing with the Aboriginal Groups potential accommodation, including mitigation of potential impacts on Aboriginal or treaty rights, asserted rights or associated interests regarding the ЌБ Page 255 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 Project and reporting to Ontario any comments or questions from the Aboriginal Groups that relate to potential accommodation or mitigation of potential impacts; (o) Consulting regularly with Ontario during all discussions with Aboriginal Groups regarding accommodation measures, if applicable, and presenting to Ontario the results of such discussions prior to implementing any applicable accommodation measures; (p) Complying with Ontarios direction to take any actions, including without limitation, suspension or termination of the Project, as Ontario may require; and (q) Providing in any contracts with Third Parties for the Recipients right and ability to respond to direction from Ontario as Ontario may provide. F.3.2 Acknowledgement By Recipient. The Recipient hereby acknowledges that, notwithstanding section 11.2 of the Agreement, Ontario, any provincial ministry having an approval role in relation to the Project, or any responsible regulatory body, official, or provincial decision-maker, may participate in the matters and processes enumerated therein as they deem necessary. F.3.3 Recipient Shall Keep Records And Share Information. The Recipient shall carry out the following functions in relation to record keeping, information sharing and reporting to Ontario: (a) Provide to Ontario, upon request, complete and accurate copies of all documents provided to the Aboriginal Groups in relation to the Project; (b) Keep reasonable business records of all its activities in relation to consultation and provide Ontario with complete and accurate copies of such records upon request; (c) Provide Ontario with timely notice of any Recipient mailings to, or Recipient meetings with, the representatives of any Aboriginal Group in relation to the Project; (d) Immediately notify Ontario of any contact by any Aboriginal Groups regarding the Project and provide copies to Ontario of any documentation received from Aboriginal Groups; (e) Advise Ontario in a timely manner of any potential adverse impact of the Project on Aboriginal or treaty rights or asserted rights of which it becomes aware; (f) Immediately notify Ontario if any Aboriginal archaeological resources are discovered in the course of the Project; (g) Provide Ontario with summary reports or briefings on all of its activities in relation to consultation with Aboriginal Groups, as may be requested by Ontario; and (h) If applicable, advise Ontario if the Recipient and an Aboriginal Group propose to enter into an agreement directed at mitigating or compensating for any impacts of the Project on Aboriginal or treaty rights or asserted rights. ЌВ Page 256 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 F.3.4 Recipient Shall Assist Ontario. The Recipient shall, upon request lend assistance to Ontario by filing records and other appropriate evidence of the activities undertaken both by Ontario and by the Recipient in consulting with Aboriginal Groups in relation to the Project, attending any regulatory or other hearings, and making both written and oral submissions, as appropriate, regarding the fulfillment of Aboriginal consultation responsibilities by Ontario and by the Recipient, to the relevant regulatory or judicial decision-makers. PF.4NIA ART OMPLICITCKNOWLEDGEMENT F.4.1 No Acknowledgment Of Duty To Consult Obligations. Nothing in this Schedule shall be construed as an admission, acknowledgment, agreement or concession by Ontario or the Recipient, that a Section 35 Duty applies in relation to the Project, nor that any responsibility set out herein is, under the Constitution of Canada, necessarily a mandatory aspect or requirement of any Section 35 Duty, nor that a particular aspect of consultation referred to in subsection F.1.2 hereof is an aspect of the Section 35 Duty that could not have lawfully been delegated to the Recipient had the Parties so agreed. PF.5G ART ENERAL F.5.1 No Substitution. This Schedule shall be construed consistently with but does not substitute for any requirements or procedures in relation to Aboriginal consultation or the Section 35 Duty that may be imposed by a ministry, board, agency or other regulatory decision-maker acting pursuant to laws and regulations. Such decision-makers may have additional obligations or requirements. Nonetheless, the intent of Ontario is to promote coordination among provincial ministries, boards and agencies with roles in consulting with Aboriginal Groups so that the responsibilities outlined in this Agreement may be fulfilled efficiently and in a manner that avoids, to the extent possible, duplication of effort by Aboriginal Groups, the Recipient, Ontario, and provincial ministries, boards, agencies and other regulatory decision-makers. PF.6NC ART OTICE AND ONTACT F.6.1 Notices In Relation To Schedule. All notices to Ontario pertaining to this Schedule shall be in writing and shall be given sent to the person identified under Part 6.4 of Schedule C. ЍЉ Page 257 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 SCHEDULE G CP OMMUNICATIONS ROTOCOL This Communications Protocol (Protocol) outlines the respective responsibilities and the working relationship between the Parties to this Agreement as they relate to all communications by the Parties regarding funding received in relation to the Project. PURPOSE This Protocol applies to all communications activities related to any funding the Recipient receives under this Agreement. Communications activities may include, but are not limited to: Project signage Media events and announcements, including news conferences, public announcements, official events or ceremonies, news releases Printed materials Websites Photo compilations Award programs Awareness campaigns PROJECT SIGNAGE If the Recipient installs a sign at the site of a Project, the Recipient shall, at Ontarios request, provide acknowledgement of the provincial contribution to the Project. Sign design, content and installation guidelines will be provided by Ontario. Where the Recipient decides to install a permanent plaque or other suitable marker with respect to a Project, it must recognize the provincial contribution to the Project and be approved by Ontario prior to installation. The Recipient is responsible for the production and installation of Project signage, unless otherwise agreed upon in writing prior to the installation of the signage. MEDIA EVENTS The Recipient or Ontario may request a media event, announcement or recognition of key milestones related to Project. In requesting a media event or an announcement, the Party requesting the event will provide at least twenty-one (21) Business Days notice to the other Party of its intention to undertake such an event. The event will take place at a date and location that is mutually agreed to by the Parties. The Parties will have the opportunity to participate in such events through a designed representative. Each participant will choose its designated representative. All joint communications material related to media events and announcements must be approved by Ontario and recognize the funding provided by Ontario. ЍЊ Page 258 of 268 15.b) By-Law No. 2014-197: A By-law to Authorize the Executi... OCIF Formula Based Component File Number: OCIF FC-0209 Media events and announcements include but are not limited to: News conferences Public announcements Official events or ceremonies News releases PRINTED MATERIALS, WEBSITES, PHOTO COMPILATIONS, AWARD PROGRAMS, AWARENESS CAMPAIGNS The Recipient may include messaging in its own communications products and activities with regards to the Project. When undertaking such activities, the Recipient shall provide the opportunity for Ontario to participate and shall recognize the funding provided by Ontario. ISSUES MANAGEMENT The Recipient shall share information promptly with Ontario should significant emerging media, Project or stakeholder issues relating to a Project arise. Ontario will advise Recipients, when appropriate, about media inquiries concerning the Project. COMMUNICATING SUCCESS STORIES The Recipient agrees to communicate with Ontario for the purposes of collaborating on communications activities and products including but not limited to success stories and features relating to the Project. The Recipient acknowledges and agrees that Ontario may publicize information about the Project. Ontario agrees it will use reasonable efforts to consult with the Recipient about Ontarios publication about the Project prior to making it. DISCLAIMER If the Recipient publishes any material of any kind relating to the Project or the Ontario Community Infrastructure Fund, the Recipient shall indicate in the material that the views expressed in the material are the views of the Recipient and do not necessarily reflect Ontarios views. ЍЋ Page 259 of 268 15.c) By-Law No. 2014-198: A By-law to Constitute and Appoin... The Corporation of the Township of Oro-Medonte By-law No. 2014-198 A By-law to Constitute and Appoint a Development Services Committee and to Repeal By-law 2011-010 Whereas Authority is granted, pursuant to the provisions of Section 44 of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, to Council to constitute and appoint a Committee of Adjustment; And Whereas Section 5, Subsections 1 and 3 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides the authority for County to delegate their authority under Section 4 of the Planning Act, R.S.O. 1990 subject to such conditions as the Council may by by-law provide; And Whereas Section 8, Subsection 1 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides that the Council of a municipality may appoint a Planning Advisory Committee composed of such persons as the Council may determine; And Whereas Council deems it advisable to do so; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1) That a Development Services Committee be constituted and appointed, to be known as the Township of Oro-Medonte Development Services Committee (Development Services Committee) in accordance with the provisions of Sections 8 and 44 of the Planning Act, R.S.O. 1990. 2) That Council of the Corporation of the Township of Oro-Medonte delegates to the Development Services Committee the authority for the giving of consents under Section 53 of the Planning Act, 1990, in respect of lands situate within the corporate limits of the Township of Oro-Medonte, subject to the provisions of Section 54 of the Planning Act and empower the Development Services Committee to grant minor variances from the provisions of any by-law of the municipality that implements an Official Plan, or from such by-laws of the municipality as are specified and that implement an Official Plan, subject to the provisions of Section 45 of the Planning Act. 3) That Council of the Corporation of the Township of Oro-Medonte delegates to the Development Services Committee their authority under Subsections 4 and 5, of the Planning Act R.S.O. 1990. 4) That the mandate of the Development Services Committee includes: To review and make recommendations with respect to planning and development matters/applications. To advise with respect to planning policy. To give consents and to grant minor variances subject to the provisions of Sections 53, 54, and 45 of the Planning Act R.S.O. 1990 respectively. To conduct open houses, public meetings, or hearings as legislated under the Planning Act R.S.O. 1990. 5) That the Development Services Committee be composed of all seven (7) members of Council; being the Mayor, Deputy Mayor, and 5 Ward Councillors. 6) The Chair of the Development Services Committee shall be the Mayor, or his/her designate. Page 260 of 268 15.c) By-Law No. 2014-198: A By-law to Constitute and Appoin... 7) That the regular schedule of meetings of the Development Services Committee shall be as follows: a) Development Services Committee meetings on the third Wednesday of each month (except July, August and December as defined further in this section). b) During the months of July and August, a Development Services Committee th meeting shall be held on the Thursday of the week, in which the 15 day falls between Sunday and Saturday. c) During the month of December, a Development Services Committee meeting shall be held on the third Thursday of the month (if required). 8) All Development Service Committee meetings shall be at a time established by the Township and specified on the agenda for the specific meeting. 9) That persons appointed to the Development Services Committee shall be paid such remuneration and expenses as Council provides. 10) That By-Law No. 2011-010 is hereby repealed in its entirety. 11) This by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 10th day of December, 2014. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 261 of 268 15.d) By-Law No. 2014-199: A By-law to Repeal By-laws 2011-0... The Corporation of the Township of Oro-Medonte By-law No. 2014-199 A By-law to Repeal By-law Nos. 2011-013 and 2013-182 Being a By-law to Govern the Proceedings of the Committee of Adjustment in the Township of Oro-Medonte Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, states that every municipality and local board shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas Section 238(2.1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, states that the procedure by-law shall provide for public notice of meetings; And Whereas pursuant to subsection 54(2) of the Planning Act, R.S.O., 1990, c.P. 13, as amended, the authority for the giving of consents as defined in Section 50 of the Act may be delegated by the Council to a Committee of Adjustment; And Whereas pursuant to subsection 54(2.1) of the Planning Act, R.S.O. 1990, c.P. 13, as amended, the delegation of authority for the giving of consents is deemed to include authority to give approvals under subsection 50(18) and to issue certificates of validation under section 57 of the Act; And Whereas Section 45 of the Planning Act, R.S.O. 1990, c.P. 13, as amended, establishes the authority of the Committee of Adjustment to authorize Minor Variances from a by-law in effect under Section 34 and passed under Section 38; And Whereas pursuant to subsection 54(7) of the Planning Act, R.S.O. 1990, c.P. 13, as amended, a delegation of authority made by the Council may be subject to such conditions as the Council by by-law provides; And Whereas rd the Council of the Township of Oro-Medonte did on the 23 day of January 2011 enact by-law 2011-013, a By-law to Govern the Proceedings of the Committee of Adjustment of the Township of Oro-Medonte; nd And Whereas the Council of the Township of Oro-Medonte did on the 2 day of October 2013 enact by-law 2013-182, a By-law to Amend By-law 2011-013 being a By- law to Govern the Proceedings of the Committee of Adjustment of the Township of Oro- Medonte; And Whereas the Council of the Corporation of the Township of Oro-Medonte has through Motion No. C141112-18 endorsed Report DS2014-044 to implement a Development Services Committee; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That By-law Nos. 2011-013 and 2013-182 are hereby repealed in their entirety. 2. This by-law shall take effect on the final passing thereof. th day of By-law read a First, Second and Third time, and Passed this 10 December, 2014. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 262 of 268 15.e) By-Law No. 2014-200: A By-law to amend the zoning prov... The Corporation of the Township of Oro-Medonte By-law No. 2014-200 A By-law to amend the zoning provisions which apply to the lands located at 1161 Line 15 North, Concession 2, Part of Lot 4 (Orillia), Township of Oro-Medonte 2010-ZBA-04 (Greenvilla (Bass Lake)) Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; And Whereas Council deems it appropriate to rezone the lands to permit residential use of the lands and facilitate the creation of three new residential lots, in accordance with Sections C5.2 and D2.2 of the Official Plan; And Whereas Council deems it appropriate to rezone the subject lands Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: Schedule A19 to Zoning By-law 97-95, as amended, is hereby further amended by 1. changing the zone symbol applying to the lands located at 1161 Line 15 North, Concession 2, Part Lot 4 (Orillia), Township of Oro-Medonte, from the Agricultural/Rural Exception 90 (A/RU*90) Zone to the Shoreline Residential Exception 255 Holding (SR*255(H)) and the Environmental Protection (EP) Zones, as shown on Schedule A attached and forming part of this By-law. 2. Section 7 Exceptions of Zoning By-law 97-95 as amended is hereby further amended by adding the following subsection: 7.255 *255 Concession 2, Part Lot 4 (Orillia), Township of Oro-Medonte Notwithstanding Table B1 Standards for Permitted Uses in the R1, R2, RUR1, RUR2, SR, and RLS Zones, the minimum lot frontage required is 25 metres (82 feet) for the lands denoted by the symbol *255 on the schedules to this By-law. In addition, notwithstanding the provisions of Section 5.28 Lands Adjacent to Environmental Protection Zone, no building or structure shall be located within 0 metres (16.4 feet) of the boundaries of the Environmental Protection (EP) Zone. 3. That the Holding Provision not be removed by Council until the appropriate Site Plan Agreement is approved and registered on title. 4. This By-law shall take effect on the final passing thereof, subject to the provisions of the Planning Act, as amended. By-law read a First, Second and Third time, and Passed this 10th day of December, 2014. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 263 of 268 15.e) By-Law No. 2014-200: A By-law to amend the zoning prov... Schedule A to By-law No. 2014-200 for The Corporation of the Township of Oro-Medonte Lands to be rezoned from Agricultural/Rural Exception 90 (A/RU*90) Zone to the Shoreline Residential Exception 255 Holding (SR*255(H)) Zone Lands to be rezoned from Agricultural/Rural Exception 90 (A/RU*90) Zone to the Environmental Protection (EP) Zone Page 264 of 268 15.f) By-Law No. 2014-201: A By-Law to Amend By-Law, 2014-01... The Corporation of the Township of Oro-Medonte By-Law No. 2014-201 A By-Law to Amend By-Law, 2014-012, A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges (Fees and Charges By-law) Whereas Part XII, Section 391(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it; for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and for the use of its property including property under its control; And Whereas th Council of the Township of Oro-Medonte did, on the 5 day of February, 2014, enact By-law No. 2014-012 to provide for the imposition of fees or charges; And Whereas Council deems it necessary, per Motion No. C141126-23 at its November 26, 2014 meeting, to amend Schedule J Water, of By-law No. 2014-012; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Sections 3.1 and 3.2 of Schedule J to By-law No. 2014-012 Water be deleted in their entirely and replaced with: 3.1Consumption Charge Each unit shall be assessed a consumption charge at the rate of $2.22 3 per cubic meter (m). 3.2Infrastructure Renewal Charge Effective January 1, 2015, each unit and vacant lot shall be assessed on infrastructure renewal charge of $57.50 per quarter ($230 annually). The Infrastructure Renewal Charge shall increase by $6.00 annually on st January 1 of each subsequent year. 2. And That this by-law shall take effect on January 1, 2015. th By-Law Read a First, Second and Third time, and Passed this 10 day of December, 2014. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 265 of 268 15.g) By-Law No. 2012-202: A By-law to amend the zoning prov... The Corporation of the Township Of Oro-Medonte By-law No. 2014-202 A By-law to amend the zoning provisions which apply to lands within Concession 7, West Part of Lot 5 (Medonte), Township of Oro-Medonte, by placing a Holding (H) Provision on the lands. (Morton) Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13. And Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to impose a Holding Provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, and c.P.13. And Whereas Council deems it appropriate to rezone the lands to permit the Holding Provision, in accordance with Section E1.3 of the Official Plan; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule A20 to Zoning By-law No. 97-95 as amended, is hereby further amended by changing the zone symbol applying to the land located in Concession 7, West Part of Lot 5, in the former geographic Township of Medonte, now in the Township of Oro-Medonte, from Agricultural/Rural (A/RU) Zone to Agricultural/Rural Hold (A/RU(H)) Zone as shown on Schedule A attached hereto and forming part of this By-law. 2. The lands zoned Agricultural/Rural (A/RU) Zone shall be subject to a Holding (H) Provision in accordance with Section 2.5 of By-law 97-95, as amended. The Holding Provision shall not be removed until a Site Plan Agreement has been entered into with the Township of Oro-Medonte that implements the recommendations of the Skelton Brumwell Scoped Environmental Impact Study dated October 7, 2013 to the satisfaction of the Nottawasaga Valley Conservation Authority and the Township prior to the development of the property for a residential use. 3. This By-law shall come into effect upon the final passing thereof, subject to the provisions of the Planning Act, as amended. th By-law read a First, Second and Third time, and Passed this 10 day of December, 2014. The Corporation of the Township Of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 266 of 268 15.g) By-Law No. 2012-202: A By-law to amend the zoning prov... Schedule A to By-law No. 2014-202 for The Corporation of the Township of Oro-Medonte TOWNSHIP OF ORO-MEDONTE Page 267 of 268 18.a) By-Law No. 2014-190: Being a by-law to confirm the pro... The Corporation of the Township of Oro-Medonte By-Law No. 2014-190 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, December 10, 2014 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, December 10, 2014, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. th By-Law Read a First, Second and Third time, and Passed this 10 day of December, 2014. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 268 of 268