11 26 2014 Council Meeting Minutes0 Townsin-p of
Proud Heritage, Excitik� Future
Wednesday, November 26, 2014
The Township of Oro - Medonte
Council Meeting Minutes
Council Chambers
2010 -2014 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Time: 12:34 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer /Deputy CAO; Jerry Ball, Director, Transportation and
Environmental Services; Doug Irwin, Director, Corporate Services /Clerk;
Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate & Strategic Initiatives; Shawn Binns, Director, Recreation and
Community Services; Hugh Murray, Fire Chief; Curtis Shelswell, Chief
Municipal Law Enforcement Officer; Lisa McNiven, Manager,
Transportation Services; Michelle Jakobi, Operations Technologist,
Transportation and Environmental Services; Janette Teeter, Supervisor,
Clerk's Services /Deputy Clerk
Also Barb Coutanche, Scott Macpherson, Phil Hall, Scott Jermey, Ann
Present: Truyens, Noelle Rancourt, Bruce Quinn, Ann Budge, K. Piotrowski, Sam
Bergeron, Gerry Galea, Brian Goodreid, Martin Kimble, Steve Charron,
Gary Pearson, David Star, Shirley Partridge, Jerry Young, Jim Partridge
1. Call to Order- Private Prayer /Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 26
Council Meeting Minutes — November 26, 2014.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C141126 -1
Moved by Crawford, Seconded by Lancaster
Be it resolved that the agenda for the Council meeting of Wednesday, November 26,
2014 be received and adopted, as amended, to withdraw Item 10f) Report No.
TES2014 -22, Jerry Ball, Director, Transportation & Environmental Services re:
Horseshoe Valley Water Share.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C141126 -2
Moved by Evans, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 12 :36 p.m. to discuss
• personal matters affecting an identifiable individual.
Carried.
b) Motion to Rise and Report.
Motion No. C141126 -3
Moved by Evans, Seconded by Lancaster
Be it resolved that we do now Rise at 1:01 p.m. and that Closed Session Item 4c)
Councillor Meyer re: Personal matters about an identifiable individual (CAO
Performance Management) be brought forward for further discussion in Closed Session.
Carried.
c) Councillor Meyer re: Personal matters about an identifiable individual (CAO Performance
Management).
The following staff were present: Doug Irwin, Director, Corporate Services /Clerk.
Page 2 of 26
Council Meeting Minutes — November 26, 2014.
Motion No. C1451126-4
Moved by Coutanche, Seconded by Lancaster
Be it resolved that we do now go in Closed Session at 1:07 p.m. to discuss
• personal matters affecting an identifiable individual.
Carried.
Motion No. C141126 -5
Moved by Lancaster, Seconded by Coutanche
Be it resolved that we do now Rise at 1:21 p.m. and Report on the Closed Session Item
4c) Councillor Meyer re: Personal matters about an identifiable individual (CAO
Performance Management).
Carried.
c) Councillor Meyer re: Personal matters about an identifiable individual (CAO Performance
Management).
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services /Clerk.
Motion No. C141126 -6
Moved by Crawford, Seconded by Lancaster
Be it resolved that the confidential correspondence dated November 26, 2014 and
presented by Councillor Meyer re: Personal matters about an identifiable individual
(CAO Performance Management) be received and endorsed by Council.
Carried.
d) Robin Dunn, CAO, re: Education or training of members (Knowledge Transfer).
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services /Clerk, Donna Hewitt, Director, Corporate & Strategic Initiatives; Andria Leigh,
Director, Development Services; Janette Teeter, Supervisor, Clerk's Services /Deputy
Clerk.
Motion No. C141126 -7
Moved by Evans, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Education or training of members (Knowledge Transfer) be received.
Carried.
Page 3 of 26
Council Meeting Minutes — November 26, 2014.
5. Minutes of Council and Committees:
a) Minutes of Human Resources Committee meeting held on Wednesday, November 12,
2014.
Motion No. C141126 -8
Moved by Lancaster, Seconded by Evans
Be it resolved that the draft minutes of the Human Resources Committee meeting held
on Wednesday, November 12, 2014 be received and adopted.
Carried.
Motion No. C141126 -9
Moved by Crawford, Seconded by Lancaster
Be it resolved that the remaining 2014 Funds approved under Shared Costs —
Performance Management be reallocated to the CAD's Office — Administrative —
Consultant Fees for Phase 1 of a Comprehensive Communications Review and further
that funds be identified in the 2015 Budget for Phase 2 and 3.
Carried.
b) Minutes of Council meeting held on Wednesday, November 12, 2014.
Motion No. C141126-10
Moved by Meyer, Seconded by Evans
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
November 12, 2014 be received and adopted as printed and circulated.
Carried.
c) Minutes of Special Council meeting held on Wednesday, November 19, 2014.
Motion No. C141126-11
Moved by Lancaster, Seconded by Crawford
Be it resolved that the draft minutes of Special Council meeting held on Wednesday,
November 19, 2014 be received and adopted as printed and circulated.
Carried.
Page 4 of 26
Council Meeting Minutes — November 26, 2014.
d) Minutes of Committee of Adjustment meeting held on Thursday, November 20, 2014.
Motion No. C141126-12
Moved by Evans, Seconded by Meyer
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
Thursday, November 20, 2014 be received.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
a) Proposed Amendment to the Zoning By -Law, 1064 Line 5 North, Concession 5 East
Part Lot 14 East Part Lot 15, (former Township of Oro), Township of Oro - Medonte,
2014 - ZBA -15 (Partridge) [Refer to Items 10i) and 15p)].
Deputy Mayor Hough called the meeting to order at 7:03 p.m. and explained the public
meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990
c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-
law, Application 2014 - ZBA -15 (Partridge) 1064 Line 5 North and described as Concession
5, East Part Lot 14 and East Part Lot 15 (Oro), in the Township of Oro - Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on November 4, 2014 and a sign posted on the subject property on
November 4, 2014
The following correspondence was received at the meeting: Simcoe County District School
Board dated November 7, 2014; Nottawasaga Valley Conservation Authority dated
November 10, 2014; County of Simcoe dated November 10, 2014.
Andria Leigh, Director, Development Services, explained the purpose and effect of the
proposed amendment. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendment: None.
Deputy Mayor Hough advised that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review through the Township's website.
There being no further comments or questions, the meeting adjourned at 7:10 p.m.
Page 5 of 26
Council Meeting Minutes — November 26, 2014.
b) Proposed Amendment to the Zoning By -Law, 665 Line 8 North, Concession 9 West
Part Lot 17, (former Township of Oro), Township of Oro - Medonte, 2014- ZBA -16
(Partridge) [Refer to Items 10j) and 15q)].
Deputy Mayor Hough called the meeting to order at 7:12 p.m. and explained the public
meeting has been called under the authority of the Planning Act, Sections 34, R.S.O.
1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the
Zoning By -law, Application 2014 - ZBA -16 (Partridge) 665 Line 8 North and described as
Concession 9, West Part Lot 17 (Oro), in the Township of Oro - Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on November 4, 2014 and a sign posted on the subject property on
November 4, 2014
The following correspondence was received at the meeting: Simcoe County District
School Board dated November 7, 2014; County of Simcoe dated November 10, 2014;
Lake Simcoe Region Conservation Authority dated November 26, 2014.
Andria Leigh, Director, Development Services, explained the purpose and effect of the
proposed amendment. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendment: Jim Partridge.
Deputy Mayor Hough advised that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review through the Township's
website.
There being no further comments or questions, the meeting adjourned at 7:21 p.m.
Page 6 of 26
Council Meeting Minutes — November 26, 2014.
c) Proposed Amendment to the Zoning By -Law, 425 Line 2 South, Concession 3 West
Part Lot 23, (former Township of Oro), Township of Oro - Medonte, 2014 - ZBA -17
(Piotrowski) [Refer to Items 10k) and 15r)].
Deputy Mayor Hough called the meeting to order at 7:23 p.m. and explained the public
meeting has been called under the authority of the Planning Act, Sections 34, R.S.O.
1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the
Zoning By -law, Application 2014 - ZBA -17 (Piotrowski) 425 Line 2 South and described
as Concession 3, West Part Lot 23 (Oro), in the Township of Oro - Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on November 4, 2014 and a sign posted on the subject property on
November 4, 2014
The following correspondence was received at the meeting: Simcoe County District
School Board dated November 7, 2014; County of Simcoe dated November 10, 2014;
Nottawasaga Valley Conservation Authority dated November 10, 2014.
Andria Leigh, Director, Development Services, explained the purpose and effect of the
proposed amendment. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendment: None.
Deputy Mayor Hough advised that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review through the Township's
website.
There being no further comments or questions, the meeting adjourned at 7:28 p.m.
Page 7 of 26
Council Meeting Minutes — November 26, 2014.
d) Proposed Amendment to the Zoning By -Law, 1106 Horseshoe Valley Road (County
Road 22), Part of Lots 1 & 2, Concession 3 (former Township of Medonte), Township of
Oro - Medonte, 2014 - ZBA -14 (Heights of Horseshoe Ski & Country Club).
Deputy Mayor Hough called the meeting to order at 7:29 p.m. and explained the public
meeting has been called under the authority of the Planning Act, Sections 34, R.S.O.
1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the
Zoning By -law, Application 2014 - ZBA -14 (Heights of Horseshoe Ski & Country Club)
1106 Horseshoe Valley Road (County Road 22) and described as Concession 3, Parts
of Lots 1 and 2, former Township of Medonte, in the Township of Oro - Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on November 4, 2014 and signs posted on the subject property on
October 29, 2014.
The following correspondence was received at the meeting: County of Simcoe dated
October 27, 2014; Nottawasaga Valley Conservation Authority dated November 10,
2014; Simcoe County District School Board dated November 7, 2014; Skyline
Horseshoe Valley Inc. dated November 24, 2014.
Andria Leigh, Director, Development Services, explained the purpose and effect of the
proposed amendment. A PowerPoint presentation was presented.
Brian Goodreid, Goodreid Planning Group, on behalf of applicant, provided an overview.
A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendment: None.
Deputy Mayor Hough advised that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review through the Township's
website.
There being no further comments or questions, the meeting adjourned at 7:58 p.m.
8. Deputations:
None,
9. Identification From the Public of an Agenda Item of Interest:
Page 8 of 26
Council Meeting Minutes — November 26, 2014.
10. Reports of Municipal Officers:
a) Robin Dunn, CAO, re: Education or training of members - Council -Elect Orientation.
Confidential correspondence dated March 24, 2014 and by -law correspondence was
distributed to Council - Elect.
Motion No. C141126-13
Moved by Evans, Seconded by Lancaster
Be it resolved that the verbal information presented by Robin Dunn, CAO and Doug
Irwin, Director, Corporate Services /Clerk, re: Education or training of members -
Council -Elect Orientation be received.
Carried.
b) Report No. F12014 -23, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re:
Statement of Accounts — October 31, 2014.
Motion No. C141126-14
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That Report No. FI 2014 -23, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO
re: Statement of Accounts — October 31, 2014 be received for information only.
2. And That the accounts for the month of October 2014 totalling $ 2,138,469.55 be received.
Carried.
c) Report No. RC2014 -21, Shawn Binns, Director, Recreation and Community Services re:
A Framework for the Management of Special Events in Oro - Medonte.
Motion No. C141126-15
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. RC2014 -21, Shawn Binns, Director, Recreation and Community
Services re: A Framework for the Management of Special Events in Oro - Medonte be
received and adopted.
2. That the framework for the management of special events in Oro - Medonte be
approved in principle.
3. And That the draft By -law to establish a framework with respect to notification and
issuance of permits for special events in the Township of Oro - Medonte be brought at
a future meeting for Council's consideration.
Carried.
Page 9of26
Council Meeting Minutes — November 26, 2014.
d) Report No. CS12014 -10, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Corporate Projects Status Update — September /October, 2014.
Motion No. C141126-16
Moved by Meyer, Seconded by Lancaster
Be it resolved that Report No. CSI 2014 -10, Donna Hewitt, Director, Corporate &
Strategic Initiatives re: Corporate Projects Status Update — September /October, 2014
be received for information only.
Carried.
e) Report No. TES2014 -21, Jerry Ball, Director, Transportation and Environmental Services
re: Results for RFP No. TES2014 -01 Supply and Delivery of 2014 Model Hand Feed
Brush Chipper (Including Trade -in).
Motion No. C141126-17
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Report No. TES2014 -21, Jerry Ball, Director, Transportation and Environmental
Services re: Results for RFP No. TES2014 -01 Supply and Delivery of 2014 Model
Hand Feed Brush Chipper (Including Trade -in) be received and adopted.
2. That the following Quotations for RFP NO. TES2014 -01, 2014 Model Hand Feed
Brush Chipper be awarded to Vermeer Canada, Option 1 as outlined in Report No.
TES2014 -21.
3. And That the respective Contractors are advised of Council's decision, under the
Manager, Transportation Services' signature.
Carried.
f) Report No. TES2014 -22, Jerry Ball, Director, Transportation & Environmental Services
re: Horseshoe Valley Water Share.
This item was withdrawn.
Page 10 of 26
Council Meeting Minutes — November 26, 2014.
g) Report No. TES2014 -23, Jerry Ball, Director, Transportation & Environmental Services
re: Water Consumption Rates.
Motion No. C141126-18
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That Report No. TES2014 -23, Jerry Ball, Director, Transportation & Environmental
Services re: Water Consumption Rates be received and adopted.
2. That Council approve an amendment, to Schedule J of the Township's Fees and
Charges By -law, to reflect a Water Consumption Rate of $2.22/m3 and an annual
Infrastructural Renewal Charge of $230, effective January 1, 2015.
3. And That the appropriate By -law be brought forward for Council's consideration.
Carried.
h) Report No. DS2014 -067, Andria Leigh, Director, Development Services re: Site Plan
Agreements and Removal of Holding Provisions, (Democrat Maplewood Limited), Plan
51 M -957, (Former Township of Oro) [Refer to Items 15b)- 15o)].
Motion No. C141126 -19
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report DS 2014 -067, Andria Leigh, Director, Development Services re: Site
Plan Agreements and Removal of Holding Provisions, (Democrat Maplewood
Limited), Plan 51 M -957, (Former Township of Oro) be received and adopted;
2. That the Township of Oro - Medonte enters into Site Plan Agreements with Democrat
Maplewood Limited thereby permitting the removal of the Holding Provision applying
to Lots 17 -20, 88, 90 -91, for the construction of a single detached dwelling on each
lot;
3. That the appropriate by -laws be brought forward for Council's consideration to enter
into a Site Plan Agreement with Democrat Maplewood Limited and to remove the
Holding Provisions applying to the lands described as: Lot 17 of Plan 51 M -957, Lot
18 of Plan 51 M -957, Lot 19 of Plan 51 M -957, Lot 20 of Plan 51 M -957, Lot 88 of Plan
51 M -957, Lot 90 of Plan 51 M -957, and Lot 91 of Plan 51 M -957 respectively.
4. And That the owner be notified of Council's decision under the Director,
Development Services' signature.
Carried.
Page 11 of 26
Council Meeting Minutes — November 26, 2014.
i) Report No. DS2014 -068, Andria Leigh, Director, Development Services re: Zoning By -law
Amendment, 2014 - ZBA -15, James & Nancy Partridge, 1064 Line 5 North, CON 5 E PT
LOT 14 E PT LOT 15 (Oro), Township of Oro - Medonte [Refer to Item 15p)].
Motion No. C141126-20
Moved by Meyer, Seconded by Lancaster
Be it resolved
1. That Report No. DS2014 -068, Andria Leigh, Director, Development Services re:
Zoning By -law Amendment, 2014 - ZBA -15, James & Nancy Partridge, 1064 Line 5
North, CON 5 E PT LOT 14 E PT LOT 15 (Oro), Township of Oro - Medonte be
received and adopted.
2. That Zoning By -law Amendment Application 2014 - ZBA -15 (Partridge), being on
Schedule `Al2' be approved and that Zoning By -law 97 -95, is hereby further
amended by changing the zone symbol applying to the retained land located in
Concession 5, East Part Lot 14 and East Part Lot 15, in the former geographic
Township of Oro, from Agricultural /Rural (A/RU) and Environmental Protection (EP)
Zones to Agricultural /Rural Exception 250 (A/RU *250) and Environmental Protection
(EP) Zones to prohibit residential uses, and by changing the zone symbol applying
to the severed land located in Concession 5, Part of Lot 14, Part 1, Plan 51 R- 39440,
in the former geographic Township of Oro, from Agricultural /Rural (A/RU) Zone to
Agricultural /Rural Exception 251 (A/RU *251) Zone to recognize a reduced lot size
for a hobby farm, as shown on Schedule 'A' of proposed By -law 2014 -187.
3. And that the applicant be advised of Council's decision under the Director,
Development Services' signature.
Carried.
Page 12 of 26
Council Meeting Minutes — November 26, 2014.
j) Report No. DS2014 -069, Andria Leigh, Director, Development Services re: Zoning By -law
Amendment, 2014 - ZBA -16, James Partridge, 665 Line 8 North, CON 9 W PT LOT 17
(Oro), Township of Oro - Medonte [Refer to Item 15q)].
Motion No. C141126 -21
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Report No. DS2014 -069, Andria Leigh, Director, Development Services re:
Zoning By -law Amendment, 2014 - ZBA -16, James Partridge, 665 Line 8 North, CON
9 W PT LOT 17 (Oro), Township of Oro - Medonte be received and adopted.
2. That Zoning By -law Amendment Application 2014 - ZBA -16 (Partridge), being on
Schedule `A10' be approved and that Zoning By -law 97 -95, is hereby further
amended by changing the zone symbol applying to the retained land located in
Concession 9 West Part Lot 17, in the former geographic Township of Oro, from
Agricultural /Rural (A/RU) and Environmental Protection (EP) Zones to
Agricultural /Rural Exception 253 (A/RU *253) and Environmental Protection (EP)
Zones to prohibit residential uses, and by changing the zone symbol applying to the
severed land located in Concession 9, West Part Lot 17, in the former geographic
Township of Oro, from Agricultural /Rural (A/RU) Zone to Agricultural /Rural Exception
254 (A/RU *254) Zone to recognize a reduced lot size for a hobby farm, as shown on
Schedule `A' of proposed By -law 2014 -188.
3. And that the applicant be advised of Council's decision under the Director,
Development Services' signature.
Carried.
Page 13 of 26
Council Meeting Minutes — November 26, 2014.
k) Report No. DS2014 -070, Andria Leigh, Director, Development Services re: Zoning By-
law Amendment, 2014 - ZBA -17, Edmund Piotrowski, 425 Line 2 South, CON 3 W PT
LOT 23 (Oro), Township of Oro - Medonte [Refer to Item 15r)].
Motion No. C141126-22
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That Report No. DS2014 -070, Andria Leigh, Director, Development Services re:
Zoning By -law Amendment, 2014 - ZBA -17, Edmund Piotrowski, 425 Line 2 South,
CON 3 W PT LOT 23 (Oro), Township of Oro - Medonte be received and adopted.
2. That Zoning By -law Amendment Application 2014 - ZBA -17 (Piotrowski), being on
Schedule `A9' be approved and that Zoning By -law 97 -95, as amended, is hereby
further amended by changing the zone symbol applying to the retained land located
in Concession 3 West Part Lot 23 in the former geographic Township of Oro, from
Agricultural /Rural (A/RU) and Environmental Protection (EP) Zones to
Agricultural /Rural Exception 252 (A/RU *252) and Environmental Protection (EP)
Zones to prohibit residential uses, as shown on Schedule `A' of proposed By -law
2014 -189.
3. And that the applicant be advised of Council's decision under the Director,
Development Services' signature.
Carried.
1) Report No. DS2014 -071, Andria Leigh, Director, Development Services re: Request for
Extension of Draft Plan Approval, Plan of Subdivision Application 2008 - SUB -02, Lake
Simcoe Aeropark Inc., Part Lots 18 and 19, Concession 8 (Oro), Township of Oro -
Medonte.
Motion No. C141126-23
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Report No. DS2014 -071, Andria Leigh, Director, Development Services re:
Request for Extension of Draft Plan Approval, Plan of Subdivision Application 2008 -
SUB-02, Lake Simcoe Aeropark Inc., Part Lots 18 and 19, Concession 8 (Oro),
Township of Oro - Medonte be received and adopted.
2. That Council approve the extension to Draft plan Approval for Lake Simcoe Aeropark
Inc. 2008 - SUB -02 for a period of one year to November 26, 2015.
3. And that the applicant be advised of Council's decision under the Director,
Development Services' signature.
Carried.
Page 14 of 26
Council Meeting Minutes — November 26, 2014.
m) Report No. CS2014 -24, Doug Irwin, Director, Corporate Services /Clerk re: Amendment
to the Records Retention By -law No. 2013 -116 [Refer to Item 15a)].
Motion No. C141126-24
Moved by Meyer, Seconded by Lancaster
Be it resolved
1. That Report No. CS2014 -24, Doug Irwin, Director, Corporate Services /Clerk re:
Amendment to the Records Retention By -law No. 2013 -116 be received and
adopted.
2. That the amendments to the Township's Records Retention By -law, as outlined in
Report CS2014 -24 be approved.
3. And That the appropriate by -law be brought forward for Council's consideration.
Carried.
n) Report No. CS2014 -25, Doug Irwin, Director, Corporate Services /Clerk re: Procedural
By -law Update.
Motion No. C141126-25
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. CS2014 -25, Doug Irwin, Director, Corporate Services /Clerk re:
Procedural By -law Update be received and adopted.
2. And That the Clerk bring forward draft Procedural By -law No. 2014 -194 for Council's
consideration.
11. Reports of Members of Council:
None.
Carried.
Page 15 of 26
Council Meeting Minutes — November 26, 2014.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. St. Luke's Anglican Church, Christmas Crafts & Bake Sale, Hwy #12 West at Price's
Corners, Saturday, November 29, 2014, 9:OOam- 3:30pm.
2. County of Simcoe Organics Processing Facility (OPF) and Materials Management
Facility (MMF) Infrastructure Projects, Public Consultation Session, Tuesday,
December 2, 2014, Simcoe County Museum, Meetings Rooms A & B, 2:00- 4:OOpm,
6:00- 8:OOpm.
3. Township of Oro - Medonte, Inaugural Meeting, Wednesday, December 3, 2014,
7:OOpm.
4. Severn Sound Environmental Association, Dufferin Simcoe Stewardship, Township of
Oro - Medonte, Tree Seedling Distribution, Order Deadline, Friday, January 16, 2015.
b) Minutes of Sustainability Plan Steering Committee meeting held on July 31, 2014.
Staff Recommendation: Receive.
c) Correspondence dated November 7, 2014 from Sue Bragg, Gaviller & Company LP re:
2014 Interim Audit.
Staff Recommendation: Receive.
d) Correspondence dated November 10, 2014 from Joel Locklin, Manager (A), Program
Operations, Ministry of Agriculture, Food and Rural Affairs re: Ontario Community
Infrastructure Fund (OCIF) Application -Based Component.
Staff Recommendation: Receive.
e) Correspondence dated November 10, 2014 from Joel Locklin, Manager (A), Program
Operations, Ministry of Agriculture, Food and Rural Affairs re: Building Canada Fund -
Small Communities Fund (SCF).
Staff Recommendation: Receive.
f) Severn Sound Environmental Association re: 2013 Annual Report.
Staff Recommendation: Receive.
g) Correspondence dated November 12, 2014 from Charles Gardner, Medical Officer of
Health, Simcoe Muskoka District Health Unit re: New Food Inspection Disclosure
Program Coming Soon.
Staff Recommendation: Receive.
Page 16 of 26
Council Meeting Minutes — November 26, 2014.
Motion No. C141126-26
Moved by Lancaster, Seconded by Meyer
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. St. Luke's Anglican Church, Christmas Crafts & Bake Sale, Hwy #12 West at
Price's Corners, Saturday, November 29, 2014, 9:OOam- 3:30pm.
2. County of Simcoe Organics Processing Facility (OPF) and Materials
Management Facility (MMF) Infrastructure Projects, Public Consultation Session,
Tuesday, December 2, 2014, Simcoe County Museum, Meetings Rooms A & B,
2:00- 4:OOpm, 6:00- 8:OOpm.
3. Township of Oro- Medonte, Inaugural Meeting, Wednesday, December 3, 2014,
7:OOpm.
4. Severn Sound Environmental Association, Dufferin Simcoe Stewardship,
Township of Oro - Medonte, Tree Seedling Distribution, Order Deadline, Friday,
January 16, 2015.
b) Minutes of Sustainability Plan Steering Committee meeting held on July 31, 2014.
Received.
c) Correspondence dated November 7, 2014 from Sue Bragg, Gaviller & Company LP
re: 2014 Interim Audit.
Received.
d) Correspondence dated November 10, 2014 from Joel Locklin, Manager (A), Program
Operations, Ministry of Agriculture, Food and Rural Affairs re: Ontario Community
Infrastructure Fund (OCIF) Application -Based Component.
Received.
e) Correspondence ,dated November 10, 2014 from Joel Locklin, Manager (A), Program
Operations, Ministry of Agriculture, Food and Rural Affairs re: Building Canada Fund
- Small Communities Fund (SCF).
Received.
f) Severn Sound Environmental Association re: 2013 Annual Report.
Received.
g) Correspondence dated November 12, 2014 from Charles Gardner, Medical Officer of
Health, Simcoe Muskoka District Health Unit re: New Food Inspection Disclosure
Program Coming Soon.
Received.
Carried.
Page 17 of 26
Council Meeting Minutes — November 26, 2014.
13. Communications:
a) Correspondence dated October 10, 2014 from Roy Maddox, Sno Voyageurs
Snowmobile Club re: Request to Renew Ontario Federation of Snowmobile Clubs
Memorandum of Understanding for a Two Year Term (2014/2015 and 2015/2016) [Refer
to Item 15t)].
Motion No. C141126-27
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the correspondence dated October 10, 2014, from Roy Maddox, President, Sno
Voyageurs Snowmobile Club, re: Memorandum of Understanding with the Ontario
Federation of Snowmobile Clubs be received.
2. That Council give consideration to the execution of a two year agreement with the
Sno Voyageurs Snowmobile Club with permission to utilize the following municipal
road allowances and Rail Trail:
- North side of 50/51 Sideroad from Cassell Drive to Line 2 North,
- Line 2 North from 50/51 Sideroad to the Highway 400 corridor,
- Line 4 North from Highway 400 to Ingram Road,
- South side of Ingram Road from Line 4 North to Line 5 North,
- Rail Trail from Line 5 South to Thunderbridge at Ridge Road West,
- Line 1 North from 1/4 way from Old Barrie Road West to 30/31 Sideroad West,
- 30/31 Sideroad West for 2000 feet,
- Line 1 North 2000 feet from 30/31 Sideroad West,
- Line 2 North from South of Bass Lake Sideroad West to past Bidwell Road,
- Line 3 North from north of Highland Drive, south on Line 3 North for 3000 feet,
- Line 3 North from 3000 feet south of Bass Lake Sideroad West to Bass Lake
Sideroad West,
- Bass Lake Sideroad West, easterly from Line 3 North to Line 5 North to join Orillia
trail.
3. That the Sno Voyageurs Club be notified that the Township does not have
jurisdiction over:
- Cassell Drive from County Road 93 to 50/51 Sideroad,
- Old Barrie Road West from County Road 93 - 3/4 way to 1 Line North,
- Horseshoe Valley Road West from Line 1 North to Craighurst County Road 93,
- South Side Horseshoe Valley Road from Horseshoe Resort to halfway to Line 3
North.
4. That the appropriate by -law be brought forward for Council's consideration.
5. And Further that the Sno Voyageurs Snowmobile Club be notified of Council's
decision under the Director, Recreation and Community Services' signature.
Carried.
Page 18 of 26
Council Meeting Minutes — November 26, 2014.
b) Correspondence dated October 21, 2014 from Rob Love, President, Orillia District
Snowmobile Club re: Request to Renew Ontario Federation of Snowmobile Clubs
Memorandum of Understanding for a Two Year Term (2014/2015 and 2015/2016) [Refer
to Item 15u)].
Motion No. C141126-28
Moved by Meyer, Seconded by Lancaster
Be it resolved
1. That the correspondence dated October 21, 2014 from Rob Love, President, Orillia
District Snowmobile Club, re: Memorandum of Understanding with the Ontario
Federation of Snowmobile Clubs be received.
2. That Council give consideration to the execution of a two year agreement with the
Orillia District Snowmobile Club to utilize the following municipal road allowances
and Rail Trail:
- Line 5 North from Bass Lake Side Road to Horseshoe Valley Road in its entirety,
- Line 5 North from approximately 100 metres south of Railway Line to the top of the
hill on Line 5 North,
- Line 5 North approximately 1 km north of Horseshoe Valley Road for a distance of
1 km,
- Line 6 North from Mount St. Louis Road West approximately 650 metres to the top
of the hill,
- Line 9 North of Bass Lake Side Road in its entirety to the bottom of the hill at Gold
Mountain Springs (opened Road Allowance) approximately 1.5km long,
- Line 11 North from Old Barrie Road to Bass Lake Side Road East in its entirety,
- Rail Trail from Line 5 South to Woodland Drive.
3. That the appropriate by -law be brought forward for Council's consideration.
4. And Further that the Orillia District Snowmobile Club be notified of Council's decision
under the Director, Recreation and Community Services' signature.
Carried.
Page 19 of 26
Council Meeting Minutes — November 26, 2014.
c) Correspondence dated November 17, 2014 from Joel Locklin, Manager (A), Program
Operations, Ministry of Agriculture, Food and Rural Affairs re: Ontario Community
Infrastructure Fund - Formula -Based Funding Contribution Agreement.
Motion No. C141126-29
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the correspondence dated November 17, 2014 from Joel Locklin, Manager (A),
Program Operations, Ministry of Agriculture, Food and Rural Affairs re: Ontario
Community Infrastructure Fund - Formula -Based Funding Contribution Agreement
be received.
2. And That the appropriate by -law be brought forward to enter into the OCIF- Formula
Contribution Agreement to the December 10, 2014 meeting.
Carried.
14. Notice of Motions:
None.
15. By -Laws:
a) By -Law No. 2014 -170: Being a By -law to Amend By -Law No. 2013 -116, A By -Law
to Provide a Schedule of Retention Periods for the Records of the Township of Oro -
Medonte.
b) By -Law No. 2014 -173: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 91, Plan 51 M -957,
as in 58533 -0315 LT, Roll # 4346- 010- 003 - 26591, Township of Oro - Medonte,
County of Simcoe.
c) By -Law No. 2014 -174: A By -law to remove the Holding symbol On lands described
as follows: Lot 91, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe,
Roll # 4346- 010- 003 - 26591.
d) By -Law No. 2014 -175: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 90, Plan 51 M -957,
as in 58533 -0314 LT, Roll # 4346- 010 - 003 - 26590, Township of Oro - Medonte,
County of Simcoe.
Page 20 of 26
Council Meeting Minutes — November 26, 2014.
e) By -Law No. 2014 -176: A By -law to remove the Holding symbol On lands described
as follows: Lot 90, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe,
Roll # 4346- 010 - 003 - 26590.
f) By -Law No. 2014 -177: A By -law to Authorize the Execution of a Site Plan Control
Agreement, between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 88, Plan 51 M -957,
as in 58533 -0312 LT, Roll # 4346- 010 - 003 - 26588, Township of Oro - Medonte,
County of Simcoe.
g) By -Law No. 2014 -178: A By -law to remove the Holding symbol On lands described
as follows: Lot 88, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe,
Roll # 4346- 010 - 003 - 26588.
h) By -Law No. 2014 -179: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 20, Plan 51 M -957,
as in 58533 -0244, Roll # 4346- 010 - 003 - 26520, Township of Oro - Medonte, County of
Simcoe.
i) By -Law No. 2014 -180: A By -law to remove the Holding symbol On lands described
as follows: Lot 20, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe,
Roll # 4346- 010- 003 - 26520.
j) By -Law No. 2014 -181: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 19, Plan 51 M -957,
as in 58533 -0243 LT, Roll # 4346- 010.003- 26519, Township of Oro - Medonte,
County of Simcoe.
k) By -Law No. 2014 -182: A By -law to remove the Holding symbol On lands described
as follows: Lot 19, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe,
Roll # 4346- 010 - 003 - 26519.
1) By -Law No. 2014 -183: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 18, Plan 51 M -957,
as in 58533 -0242 LT, Roll # 4346- 010 - 003 - 26518, Township of Oro - Medonte,
County of Simcoe.
m) By -Law No. 2014 -184: A By -law to remove the Holding symbol On lands described
as follows: Lot 18, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe,
Roll # 4346- 010 - 003 - 26518.
Page 21 of 26
Council Meeting Minutes — November 26, 2014.
n) By -Law No. 2014 -185: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 17, Plan 51 M -957,
as in 58533 -0241 LT, Roll # 4346- 010 - 003 - 26517, Township of Oro - Medonte,
County of Simcoe.
o) By -Law No. 2014 -186: A By -law to remove the Holding symbol On lands described
as follows: Lot 17, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe,
Roll # 4346- 010 - 003 - 26517.
p) By -Law No. 2014 -187: A By -law to amend the zoning provisions which apply to
lands within Concession 5, East Part Lot 14, East Part Lot 15 (Former Township of
Oro), 1064 Line 5 North (James & Nancy Partridge, 2014 - ZBA -15).
q) By -Law No. 2014 -188: A By -law to amend the zoning provisions which apply to
lands within Concession 9, West Part Lot 17 (Former Township of Oro), 665 Line 8
North, (James Partridge, 2014 - ZBA -16).
r) By -Law No. 2014 -189: A By -law to amend the zoning provisions which apply to
lands within Concession 3, West Part Lot 23 (Former Township of Oro), 425 Line 2
South (Edmund Piotrowski, 2014 - ZBA -17).
s) By -Law No. 2014 -193: A By -law to Authorize the Execution of a Lease Agreement
Between The Corporation of the Township of Oro - Medonte and Senti Bertram Rasa.
t) By -Law No. 2014 -195: A By -law to Authorize the Execution of a Memorandum of
Understanding between The Township of Oro - Medonte and the Ontario Federation
of Snowmobile Clubs Local Snowmobile Club, Sno Voyageurs Club For the
2014/2015 and 2015/2016 Seasons and to Repeal By -law No. 2012 -210.
u) By -Law No. 2014 -196: A By -law to Authorize the Execution of a Memorandum of
Understanding between The Township of Oro- Medonte and the Ontario Federation
of Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club For
the 2012/2013 and 2013/2014 Seasons and to Repeal By -law No. 2012 -211.
Motion No. C141126-30
Moved by Lancaster, Seconded by Meyer
Be it resolved that
a) By -Law No. 2014 -170: Being a By -law to Amend By -Law No. 2013 -116, A By -Law to
Provide a Schedule of Retention Periods for the Records of the Township of Oro -
Medonte.
Page 22 of 26
Council Meeting Minutes — November 26, 2014.
b) By -Law No. 2014 -173: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 91, Plan 51 M -957,
as in 58533 -0315 LT, Roll # 4346- 010- 003 - 26591, Township of Oro - Medonte,
County of Simcoe.
c) By -Law No. 2014 -174: A By -law to remove the Holding symbol On lands described
as follows: Lot 91, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll
# 4346- 010 - 003 - 26591.
d) By -Law No. 2014 -175: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 90, Plan 51 M -957,
as in 58533 -0314 LT, Roll # 4346- 010 - 003 - 26590, Township of Oro - Medonte,
County of Simcoe.
e) By -Law No. 2014 -176: A By -law to remove the Holding symbol On lands described
as follows: Lot 90, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll
# 4346- 010 - 003 - 26590.
f) By -Law No. 2014 -177: A By -law to Authorize the Execution of a Site Plan Control
Agreement, between The Corporation of the Township of Oro- Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 88, Plan 51 M -957,
as in 58533 -0312 LT, Roll # 4346- 010 - 003 - 26588, Township of Oro - Medonte,
County of Simcoe.
g) By -Law No. 2014 -178: A By -law to remove the Holding symbol On lands described
as follows: Lot 88, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll
# 4346- 010- 003 - 26588.
h) By -Law No. 2014 -179: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 20, Plan 51 M -957,
as in 58533 -0244, Roll # 4346- 010 - 003 - 26520, Township of Oro - Medonte, County of
Simcoe.
i) By -Law No. 2014 -180: A By -law to remove the Holding symbol On lands described
as follows: Lot 20, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll
# 4346- 010 - 003 - 26520.
j) By -Law No. 2014 -181: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 19, Plan 51 M -957,
as in 58533 -0243 LT, Roll # 4346- 010 - 003 - 26519, Township of Oro - Medonte,
County of Simcoe.
Page 23 of 26
Council Meeting Minutes — November 26, 2014.
k) By -Law No. 2014 -182: A By -law to remove the Holding symbol On lands described
as follows: Lot 19, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll
# 4346- 010 - 003 - 26519.
1) By -Law No. 2014 -183: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 18, Plan 51 M -957,
as in 58533 -0242 LT, Roll # 4346- 010 - 003 - 26518, Township of Oro - Medonte,
County of Simcoe.
m) By -Law No. 2014 -184: A By -law to remove the Holding symbol On lands described
as follows: Lot 18, Plan 51 M -957, Township of Oro- Medonte, County of Simcoe, Roll
# 4346- 010- 003 - 26518.
n) By -Law No. 2014 -185: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 17, Plan 51 M -957,
as in 58533 -0241 LT, Roll # 4346- 010 - 003 - 26517, Township of Oro - Medonte,
County of Simcoe.
o) By -Law No. 2014 -186: A By -law to remove the Holding symbol On lands described
as follows: Lot 17, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll
# 4346- 010- 003 - 26517.
s) By -Law No. 2014 -193: A By -law to Authorize the Execution of a Lease Agreement
Between The Corporation of the Township of Oro - Medonte and Senti Bertram Rasa.
t) By -Law No. 2014 -195: A By -law to Authorize the Execution of a Memorandum of
Understanding between The Township of Oro - Medonte and the Ontario Federation
of Snowmobile Clubs Local Snowmobile Club, Sno Voyageurs Club For the
2014/2015 and 2015/2016 Seasons and to Repeal By -law No. 2012 -210.
u) By -Law No. 2014 -196: A By -law to Authorize the Execution of a Memorandum of
Understanding between The Township of Oro - Medonte and the Ontario Federation
of Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club For
the 2012/2013 and 2013/2014 Seasons and to Repeal By -law No. 2012 -211.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Page 24 of 26
Council Meeting Minutes — November 26, 2014.
Motion No. C141126-31
Moved by Lancaster, Seconded by Evans
Be it resolved that
p) By -Law No. 2014 -187: A By -law to amend the zoning provisions which apply to
lands within Concession 5, East Part Lot 14, East Part Lot 15 (Former Township of
Oro), 1064 Line 5 North (James & Nancy Partridge, 2014 - ZBA -15).
q) By -Law No. 2014 -188: A By -law to amend the zoning provisions which apply to
lands within Concession 9, West Part Lot 17 (Former Township of Oro), 665 Line 8
North, (James Partridge, 2014 - ZBA -16).
r) By -Law No. 2014 -189: A By -law to amend the zoning provisions which apply to
lands within Concession 3, West Part Lot 23 (Former Township of Oro), 425 Line 2
South (Edmund Piotrowski, 2014 - ZBA -17).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. Questions from the Public Clarifying an Agenda Item:
17. Closed Session Items (Unfinished Items):
a) Motion to go in Closed Session
Motion No. C141126-32
Moved by Lancaster, Seconded by Evans
Be it resolved that we do now go in Closed Session at 4:12 p.m. to discuss
• education or training of members in accordance with Section 239 (3.1) of the Municipal
Act, 2001, as amended.
Carried.
Page 25 of 26
Council Meeting Minutes — November 26, 2014.
b) Motion to Rise and Report
Motion No. C141126-33
Moved by Meyer, Seconded by Evans
Be it resolved that we do now Rise at 5:25 p.m. and Report on the Closed Session Item
4d) Robin Dunn, CAO, re: Education or training of members (Knowledge Transfer).
Carried.
Refer to Item 4d).
18. Confirmation By -Law:
a) By -Law No. 2014 -172: Being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, November 26, 2014.
Motion No. C141126-34
Moved by Meyer, Seconded by Lancaster
Be it resolved that By -Law No. 2014 -172: Being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, November 26, 2014 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.Adjournment:
a) Motion to Adjourn.
Motion No. C141126-35
Moved by Evans, Seconded by Lancaster
Be it resolved that we do now adjourn at 8:05 p.m.
Mayor, H.S. Hug es C rk, J. as Irwin
Carried.
Page 26 of 26