12 05 2014 SpCouncil Agenda
The Township of Oro-Medonte
Special Council Meeting Agenda
Council Chambers
Friday, December 5, 2014
1:00 p.m. - Open Session
Page
1.Call to Order - Private Prayer/Moment of Reflection:
2.Adoption of Agenda:
a) Motion to Adopt the Agenda.
3.Disclosure of Pecuniary Interest:
4.Reports of Municipal Officers:
2 - 106 a) Robin Dunn, CAO, re: Education or training of members.
5.Questions from the Public Clarifying an Agenda Item:
6.Confirmation By-Law:
107 a) By-Law No. 2014-192: Being a by-law to confirm the proceedings of the
Special Council meeting held on Friday, December 5, 2014.
7.Adjournment:
a) Motion to Adjourn.
Page 1 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Page 2 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
our
resource
Budget
we
will
efforts?
ΘIƚǞ
of
of
CAO
Code
Charters
Council,
Authorities;
what?
Conduct
Succession
Policies,
do
of
will
Delegation
&
SMT
People
Θŷƚ
and
and
Tolerance
Assessment
it.
do
Risk
to
going
Maps)
Initiatives,
(PMP
we
Appetite
are
Strategic
ΘIƚǞ
and
face
headed?
we
Plan
and
might
Strategic
obstacles
we
way?
opportunities
are
the
ΘŷĻƩĻ
ΘŷğƷ
along
2014
8,
December
2
Page 3 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
exists)
Years)
municipality
??
potential.
in
be
will
improvement
the
municipality
(Why
(How)statements;
activities;
strategy.
(Who/What)
continuous
team
understand;
future
improvement
the
municipal
oriented
components;
of
(What
the
electorate
blocks
represent
for
to
are:action
resources
easy
building
vision
plan/objectives
continuous
the
are:strategy
to
for
collective
measurement
accountability
the
mission
Maximizes/allocates
objectives
aaa
Objectives
EstablishesEstablishesEstablishes
Good
EnablesEnables
2014
8,
December
3
Page 4 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
2014
8,
December
4
Page 5 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
2014
8,
December
5
Page 6 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
2014
8,
December
6
Page 7 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
of
Vision
Improvement
Community
Council
&
Relevant/Ongoing
Direction
Direction
Input
by
Validation
ContinuousObjectives:
2010
Continuum
Council
on
Strategic
Built
2007
2014
8,
December
7
Page 8 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
community
and
a
building
character
healthy
while
ƌźŅĻ͵ͼ
rural
of
excellence
aĻķƚƓƷĻƭ
and
quality
sound
enriches
service
fiscally
Oro
preserves
provide
sustainable,
ͻƚ
that
2014
8,
December
8
Page 9 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Community
Stewardship
Choice
Relations
Excellence
Healthy
Life
4.Sustainability
of
of
6.Employer
5.Financial
7.External
1.Quality
3.Service
&
2.Safe
2014
8,
December
9
Page 10 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
programs.
like
by
encourage
residents
country
recreational
that
and
for
beauty
life
opportunities
of
and
quality
natural
activities
enriched
providing
aĻķƚƓƷĻƭ
in
participation
an
by
to
Oro
and
contribute
maintaining
character
community
To
2014
8,
December
10
Page 11 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
income
the
of
in
involvement/participation
changes
moderate
to
geared
low
handicapped,
programs
events
character
services
wide
character
and
leisure
basic
engagement,
seniors,
like
activities
country
maintained
and
preserve
for
residential
community
provisions
rural,
and
to
and
spirt
growth
of
of
planned
Maintenance
Accessibility
Communityhouseholds
in
mix
population
residents
Balanced
Proper
Well
2014
8,
December
11
Page 12 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
a
promote
healthy
programs
encouraging
and
while
policies
lifestyle.
environment
Medonte
secure
Oro
that
and
ensure
safe
To
2014
8,
December
12
Page 13 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
emergency
water/wastewater
and
facilities
and
safetyrecreational
security
and
public
network
spaces
protection
prevention,
parks,
and
safetyprivate
roads
maintained
environmental
public
maintained
and
fire
public
for
for
and
halls
provision
concern
infrastructure
in
plannedplanned
for
community
Cleanliness
Provisionresponse
ProperProper
WellWell
2014
8,
December
13
Page 14 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
of
Staff.
culture
Township
professional
and
Council
and
courteous
of
part
the
welcoming,
on
excellence
a
provide
service
To
2014
8,
December
14
Page 15 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
service
Staff
delivery
services
informed
Township
in
constancy
service
customer/client
prompt,
residents,
for
ensure
standards/norms
place
for
network/channels
between
to
in
of
monitoring
facilities
points
interaction
all
and
high
at
and
programs
staffinquiries
referral
of
measurement
maintenance
oriented
trained
communication
ƩĻƭźķĻƓƷƭ
quality
customer
and
control
and
high
qualified
Council
to
Definition
Requisite
response
Positive,
delivery
Quality
Sound
Well
and
2014
8,
December
15
Page 16 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
for,
regard
generations.
with
community
future
of
sustainable
needs
the
to
increasingly
sensitivity
an
and
build
To
2014
8,
December
16
Page 17 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
asset
and
maintenance
preventative
development
delivery
above
service
analysis,
sustain
planning
tourism
and
to
cycle
programs
reserves
and
use
economic
life
land
for
financial
maintain
sound
provision
management
planned
Ecologically
Adequate
to
Proper
Ability
Well
2014
8,
December
17
Page 18 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
of
is
that
expenditure
position
Township.
financial
the
in
received
the
a
maintaining
for
value
sound
improve
asfiscally
well
to
as
continue
dollars
tax
To
2014
8,
December
18
Page 19 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
ƦğǤĻƩƭ
and
improvement
controls
procedures
tax
of
ROE
appropriate
expenditure
ROI,
continuous
efficient
sound
principle
with
with
for
of
with
budget
received
organization
implementation
budgets
ƦĻƩŅƚƩƒğƓĭĻͼ
operating
value
and
effective
return,
projects
and
balanced
for
development
ͻƦğǤ
cost
maximize
capital
the
aa
ofof
processes
of
MaintenanceMaintenance
planned
to
Application
initiatives
going
dollars
Wellwork
On
2014
8,
December
19
Page 20 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Goals.
that
staff
Corporate
qualified
of
well
attainment
a
retain
the
and
of
motivate
contributes
attract,
directly
To
2014
8,
December
20
Page 21 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
and
and
Council
Safety
attract
of
&
positions
members
to
Health
Township
for
communication
Director
between
initiative
the
enabling
and
relationship
active
CAO
and
compensation
profor
engagement
employees
of
training
Planning
working
implementation
empowerment
of
Succession
qualified
and
competitive
employee
provision
liaison
Staff
well
Continued
Employee
Township
goinggoing
Effective
Effective
Market
retain
OnOn
2014
8,
December
21
Page 22 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
of
in
interests
municipalities
levels
organizations.
Federal
the
promoting
and
with
sector
Provincial
ƓĻźŭŷĬƚǒƩͼ
in
private
proactive
County,
ͻŭƚƚķ
with
be
theand
a
to
as
at
and
Government
recognized
Township
area
local
the
be
the
of
To
2014
8,
December
22
Page 23 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Government
Ministries
of
Federal
level
cooperative
of
County
Ontario
applicable
levels
corporations
the
other
key
at
and
with
with
concerns
the
agreements
relationsrelations
and
from
associations
and
organizations
Commissions
available
workingworking
interests
service
municipalities
potentially
organizations,
of
effectiveeffective
ƚǞƓƭŷźƦƭ
governmental
maintenance
and
Agencies
ofof
subsides
neighbouring
maintenancemaintenance
the
sector
Departments,
local
and
of
and
representation
development
private
sector
with
grants
with
andand
and
with
private
of
arrangements
DevelopmentDevelopment
Government
government
Monitoring
Partnering
going
Effective
the
and
On
2014
8,
December
23
Page 24 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
ongoing/carry
21
2014)
new;
end
(30
(year
Completed
prioritized
Completed
Ongoing
Strategies
be
forward):
To
34
13
4
51
2014
8,
December
24
Page 25 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
by:
of
manner
decision
needs
members,
inactions.
transparent
the
its
to
council
and
in
responsive
openness
actions
&
fellow
accountable
our
and
is
staff,
making
as
participation
well
media,
an
as
decision
implemented,
in
(public,
stakeholders
stakeholder
ensure
stakeholders
and
resources.
citizens,
to
policies
its
participation
opinion;
fosters
for
government
our
our
and
public
and
their
to
to
made
encourages
services
responsible
and
of
to
decisions
use
access
receptive
good
efficient
quality
provide
actively
public
being
for
and
processes.
high
etc.)the
Accountability:
Encouraging
constituents
Transparency:
to
Promoting
Delivering
Responsible
contractors
making
2014
8,
December
25
Page 26 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Satisfaction
do
who
Α
ΑЋЉЊЍͳ
Goals
(
Vision/Mission
Internal
Corporate
Survey
April
of
Satisfaction
2018
Establish/Reaffirm
Corporate
Review
ΑWğƓǒğƩǤ
2014
Results/Opportunities;
Internal
Council
Establish/Reaffirm
Analysis
Survey;
Values;
May
from
Analysis/SWOT
Input
Prioritization
Satisfaction
Corporate
plan;
Themes;
Survey
ΑƦƩĻǝźƚǒƭ
Review/Budget/Comparator
Establish/Reaffirm
Customer
Satisfaction
&
Survey
Objectives
March
Objectives
External/Internal
January
External
Results/Opportunities
June
Customer
Potential
years?);
Results
Overviews
Benchmarking:
Outstanding
External
all
25
ofofof
in
Level
PresentationPresentationPresentation
be
Plan
ofof
to
February
want
Master
Service
SurveySurvey
ReviewReview
we
2014
8,
December
26
Page 27 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Α{ĻƦƷĻƒĬĻƩ
Deputy
ΑWǒƓĻΉ!ǒŭǒƭƷ
and/or
etc.)
Mayor
CTV
Distribution
Α!ǒŭǒƭƷ
ΑwƚŭĻƩƭͲ
+
Councillor
August
Media
External
channels
October
August
Social
ΑğƩķ
locations
for
media
Website,
Plan/Content
Guide
Plan:
presentations
Breakfast
story;
Township
Information
Communications
ΑƚǞƓƭŷźƦ
Α{ĻƦƷĻƒĬĻƩΉhĭƷƚĬĻƩ
ΑağƩĭŷΉ!ƦƩźƌ
(Prepared
Business
Approved
strategic
ΑƦƌğƓ
Community
version
Council
Campaign
Meetings
at
Design/layout
of
Distribution
Production
Electronic
Proposed
&
Mayor
Mayor
Media
Insert
Ward
2014
8,
December
27
Page 28 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
feed
Program:
prioritized
Supervisors;
ΑźƓĭƌǒķĻ
Objectives/Plans
Α
etc.
to
Reviews
down
Directors
Management
objectives
Objectives
Managers;
flow
Performance
Objectives
and/or
results
Departmental
plan
ΑƚƩƉ
Performance
Directors;
annually;
strategicmeasure
CAO
Annual
Work
Staff
CAO
into
2014
8,
December
28
Page 29 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
2018
2018
2016;
2017;
20132013
2018
2017
Survey
2016(transition);
establishedestablished
2016;
Card
Satisfaction
Report
Survey
benchmarksbenchmarks
with
Satisfaction
2017
ΑWğƓǒğƩǤ
Customer
Measurement/Accountability:
residents
againstagainst
staff
toto
Card
External
trendstrends
Internal
reportedreported
Report
ofof
TrackingTracking
ExecutionExecution
ResultsResults
Annual
2014
8,
December
29
Page 30 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
2014-2018 Council Elect Orientation
Department Service Levels
Chief Administrative Office | Administration
Finance
Corporate Services
Development Services
December 5, 2014
Page 31 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
2015 BUDGET
CHIEF ADMINISTRATIVE OFFICE
Page 32 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Introduction
Working with Council, the CAO is responsible for the establishment of the Corporate Strategic
Directions for the Township of Oro-Medonte. The Corporate Strategic Directions act as a blueprint
for future business planning and budget decisions. Through management and leadership of the
Senior Management Team, the CAO provides direction of administration and implementation of the
strategic directions and operations of the Townsh
directions and decisions and provides recommendations to Council regarding periodic updating of the
Corporate Strategic Directions.
Mayor & Council Support, Management Leadership & Policy Development
Corporate Strategic Initiatives
Economic Development
Corporate Communications and Customer Service
Accessibility Advisory
Recruitment
Compensation, Benefits & Employee Recognition
Labour and Employee Relations
Performance Management & Employee Development
Health, Safety & Wellness
Chief Administrative Officer
Director, Corporate & Strategic Initiatives
Supervisor, Communications & Customer Service
Coordinator, Economic Development/Communications
Customer Service Representative
Manager, Human Resources/Health & Safety
Coordinator, Human Resources
Co-op Students and Part-time support
2014 Major Accomplishments
Completion of 2014-2018 Council Orientation;
Special Events support and/or coordination for the following:
Travelling Ward Council Meetings & Open House,
Award Presentation, Senior of the Year Presentations, Congratulatory Ceremonies, Business
and Consumer Events, Milestone Retirement Celebrations;
Completion of the Nurse Practitioner-Led Clinic expansion;
Ongoing implementation of Cycle Simcoe Cycling Strategy as pilot project in Township;
Facilitation of improved high speed services for the Forest Home Industrial Park;
Support for Corporate I.T. in development of operating continuity for corporate I.T. Systems;
Implementation of Accessible Communications policy;
Ongoing corporate project tracking for Council and distributed accomplishments report card;
Facilitation with Horseshoe Valley/Craighurst development community in the initiation of the
Water/Wastewater Master Servicing Study;
Ongoing grant analysis and applications;
Created and distributed Annual Accomplishments Report Card;
Completion of external community satisfaction survey;
Page 33 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Ongoing enhancements of corporate website in partnership with IT;
Provide communications support on strategic issues to SMT and Council;
Annual Emergency Management Exercise and ongoing support and input to the Emergency
Management Plan, including BEM training for alternates;
Completion of non-bargaining unit job evaluation and job description reviews;
Corporate HR Policy manual completed and adopted by Council;
Completion of Succession Plan for CAO and Director positions;
Ongoing tracking of Human Resources metrics;
Ongoing development of CVOR policies and procedures, emanating from the CVOR Audit
Delivery of Crisis Intervention Training to front line staff;
Establishment of Labour Management Committee;
Phase 2 of Future Ready Leadership training program;
2015 Significant Corporate Initiatives
Ongoing monitoring of the Water/Wastewater Master Servicing Study with Horseshoe
Valley/Craighurst development community;
Facilitation of expanded natural gas servicing delivery;
Completion of review of RFP/Tender process and Procurement procedures;
Updated Economic Development Strategic Plan;
Recommendation of Customer Service Standards, including work order management system;
Development Services Process Review update;
Organization and delivery of joint SMT/DMT meetings;
Completion of an RFP process for Engineering Services;
Ongoing enhancements of Corporate website in partnership with IT;
Updated Corporate Communications Strategy based on external communications audit;
Initial corporate risk management assessment and training;
Performance management program framework for Bargaining Unit;
Performance management for excluded staff;
Completion of CVOR Audit in conjunction with Fire Emergency Services and Transportation
Services;
Negotiation and new collective agreement;
Development of corporate wide training calendar;
Ongoing delivery of Crisis Intervention Training to staff and volunteers.
Page 34 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Service
ağǤƚƩ ε /ƚǒƓĭźƌ {ǒƦƦƚƩƷͲ ağƓğŭĻƒĻƓƷ \[ĻğķĻƩƭŷźƦ ε tƚƌźĭǤ 5ĻǝĻƌƚƦƒĻƓƷ
9ƓƭǒƩĻ ƷŷĻ ĻŅŅźĭźĻƓƷ ğƓķ ĻŅŅĻĭƷźǝĻ ƚƦĻƩğƷźƚƓ ƚŅ ƷŷĻ /ƚƩƦƚƩğƷźƚƓ ƷŷƩƚǒŭŷ ƒğƓğŭĻƒĻƓƷ ğƓķ ƌĻğķĻƩƭŷźƦ ƚŅ ƷŷĻ {ĻƓźƚƩ
Purpose of Service
ağƓğŭĻƒĻƓƷ Ļğƒ͵ \[źğźƭĻ ǞźƷŷ /ƚǒƓĭźƌ Ʒƚ źƒƦƌĻƒĻƓƷ /ƚƩƦƚƩğƷĻ {ƷƩğƷĻŭźĭ 5źƩĻĭƷźƚƓƭ ǞŷźƌĻ ƒğƉźƓŭ ƩĻĭƚƒƒĻƓķğƷźƚƓƭ
ğƓķ ƦƩƚǝźķĻ ƦĻƩźƚķźĭ ǒƦķğƷĻƭ Ʒƚ /ƚǒƓĭźƌ ƩĻŭğƩķźƓŭ ƦƚƌźĭźĻƭ ğƓķ ƦƩƚĭĻķǒƩĻƭ͵
Strategic Plan's Overarching Goals that Service Relates to:
vǒğƌźƷǤ ƚŅ \[źŅĻ
{ğŅĻ ε IĻğƌƷŷǤ /ƚƒƒǒƓźƷǤ
{ĻƩǝźĭĻ 9ǣĭĻƌƌĻƓĭĻ
{ǒƭƷğźƓğĬźƌźƷǤ
CźƓğƓĭźğƌ {ƷĻǞğƩķƭŷźƦ
9ƒƦƌƚǤĻƩ ƚŅ /ŷƚźĭĻ
9ǣƷĻƩƓğƌ wĻƌğƷźƚƓƭ
Activity / ResponsibilityCurrent Service Level
Mayor & Council Support tƩƚǝźķĻ ĻŅŅĻĭƷźǝĻ ğƓķ ƷźƒĻƌǤ ƦƚƌźĭǤ ğƓķ ƦƩƚŭƩğƒ ğķǝźĭĻ Ʒƚ ƷŷĻ ağǤƚƩ ğƓķ
\[źğźƭƚƓ ǞźƷŷ ağǤƚƩ ğƓķ aĻƒĬĻƩƭ ƚŅ /ƚǒƓĭźƌ aĻƒĬĻƩƭ ƚŅ /ƚǒƓĭźƌ͵ 9ƓƭǒƩĻ ƚƦĻƓͲ ƷƩğƓƭƦğƩĻƓƷ ğƓķ ƩĻƭƦƚƓƭźǝĻ
ĭƚƒƒǒƓźĭğƷźƚƓƭ ĬĻƷǞĻĻƓ ƷŷĻ ağǤƚƩͲ aĻƒĬĻƩƭ ƚŅ /ƚǒƓĭźƌ ǞźƷŷ ƩĻŭǒƌğƩ
ǞĻĻƉƌǤ ĬƩźĻŅźƓŭƭ ǞźƷŷ ƷŷĻ ŷĻğķ ƚŅ /ƚǒƓĭźƌ ğƓķ ǞźƷŷ aĻƒĬĻƩƭ ƚŅ /ƚǒƓĭźƌͲ ğƭ
ƩĻƨǒźƩĻķ͵
LƓĭƩĻğƭĻķ ƭǒƦƦƚƩƷ Ʒƚ ağǤƚƩ ğƓķ /ƚǒƓĭźƌ ǞźƷŷ ƩĻƭƦĻĭƷ Ʒƚ /ƚƩƦƚƩğƷĻ {ƷƩğƷĻŭźĭ
5źƩĻĭƷźƚƓƭ ğƓķ /ƚƓƷźƓǒƚǒƭ LƒƦƩƚǝĻƒĻƓƷ LƓźƷźğƷźǝĻƭ͵
Management Leadership tƩƚǝźķĻ \[ĻğķĻƩƭŷźƦ ƚŅ {ĻƓźƚƩ ağƓğŭĻƒĻƓƷ Ļğƒ ğƓķ ķźƩĻĭƷźƚƓ ƚŅ
9ŅŅĻĭƷźǝĻ ağƓğŭĻƒĻƓƷ ğƓķ hƩŭğƓźǩğƷźƚƓğƌ \[ĻğķĻƩƭŷźƦ ƚŅ ƷŷĻ {ĻƓźƚƩ aǒƓźĭźƦğƌźƷǤΏǞźķĻ ĭƚƓƷźƓǒƚǒƭ źƒƦƩƚǝĻƒĻƓƷ źƓźƷźğƷźǝĻƭ͵ tƩƚǝźķĻ ƌĻğķĻƩƭŷźƦ
ağƓğŭĻƒĻƓƷ ĻğƒğƓķ ƒğƓğŭĻƒĻƓƷ ƚŅ ƩĻƭƚǒƩĭĻƭ ŅƚƩ ĬǒƭźƓĻƭƭ ƦƩƚĭĻƭƭĻƭͲ źƓĭƌǒķźƓŭ ƭƷƩğƷĻŭźĭ
ƦƌğƓƓźƓŭͲ ĬǒƭźƓĻƭƭ ƦƌğƓƭͲ ĬǒķŭĻƷƭ ğƓķ ĭğƦźƷğƌ ŅƚƩĻĭğƭƷͲ hŅŅźĭźğƌ tƌğƓ ğƓķ
ağƭƷĻƩ tƌğƓƭ ŅƚƩ ƷŷĻ ƚǞƓƭŷźƦ ƦƩƚŭƩğƒƭ ğƓķ ƭĻƩǝźĭĻƭ͵
tƩƚǝźķĻ ƚƩŭğƓźǩğƷźƚƓğƌ ƌĻğķĻƩƭŷźƦͲ ķźƩĻĭƷźƚƓ ğƓķ ğĭĭƚǒƓƷğĬźƌźƷǤ ŅƚƩ
ƦƩƚŭƩğƒƭ ğƓķ ƭĻƩǝźĭĻƭ ƦƩƚǝźķĻķ ĬǤ ƷŷĻ ƚǞƓƭŷźƦ Ʒƚ ƒĻĻƷ ƷŷĻ ƓĻĻķƭ ğƓķ
ĻǣƦĻĭƷğƷźƚƓƭ ƚŅ ƷŷĻ ƩĻƭźķĻƓƷƭ͵
tƩƚǝźķĻ ƚƦƦƚƩƷǒƓźƷźĻƭ ŅƚƩ ĻƒƦƌƚǤĻĻƭ ğƷ ğƌƌ ƌĻǝĻƌ Ʒƚ ĭƚƓƷƩźĬǒƷĻ Ʒƚ ƷŷĻ
ƚƩŭğƓźǩğƷźƚƓͲ ğƓķ Ʒƚ ƌĻğƩƓ ğƓķ Ʒƚ ŭƩƚǞ źƓ ƷŷĻźƩ ƦĻƩŅƚƩƒğƓĭĻ͵
Policy Development CƚƩƒǒƌğƷźƚƓ ƚŅ ƦƚƌźĭźĻƭͲ ƦƩƚĭĻķǒƩĻƭͲ ƦƩƚŭƩğƒƭ ğƓķ ƭĻƩǝźĭĻƭ͵ tƚƌźĭźĻƭ ğƓķ
wĻĭƚƒƒĻƓķͲ źƒƦƌĻƒĻƓƷ ğƓķ ğķƒźƓźƭƷĻƩ ƦƚƌźĭźĻƭ ğƓķ ƦƩƚĭĻķǒƩĻƭ ƷŷğƷ ƦƩƚĭĻķǒƩĻƭ ğƩĻ ƩĻĭƚƒƒĻƓķĻķ Ʒƚ /ƚǒƓĭźƌ ƚƓ ğƓ ğƭ ƓĻĻķĻķ Ĭğƭźƭ͵ {ƷğŅŅ ğƩĻ
ƭǒƦƦƚƩƷ /ƚƩƦƚƩğƷĻ ŭƚğƌƭ ğƓķ ƚĬƆĻĭƷźǝĻƭ ğƓķ ƒĻĻƷ ƌĻŭźƭƌğƷźǝĻ źƓŅƚƩƒĻķ ƚŅ ğƦƦƩƚǝĻķ ƦƚƌźĭźĻƭ ğƓķ ƦƩƚĭĻķǒƩĻƭ͵ tƚƌźĭźĻƭ ğƓķ ƦƩƚĭĻķǒƩĻƭ ğƩĻ
ƩĻƨǒźƩĻƒĻƓƷƭ͵ ğķƒźƓźƭƷĻƩĻķ ğƓķ ƒƚƓźƷƚƩĻķ ŅƚƩ ĻŅŅĻĭƷźǝĻƓĻƭƭ ƷŷƩƚǒŭŷ ƷŷĻ ƒğƓğŭĻƒĻƓƷ ƚŅ
Page 35 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Service
Corporate Communications and Customer Service
Corporate Communications:
Purpose of Service
Development and implementation of a diverse communications strategy to inform public, staff and Council of
information in a timely fashion. Development of communication materials to support Council's strategic priorities and
goals including the enhancement of communications to residents and stakeholders. Create and implement an Internal
Communications Strategy to foster timely distribution and receipt of information among all staff to increase awareness
of services provided by the Township. Development and implementation of an External Communications Strategy to
increase awareness of services provided by Council and the Township to the public.
Customer Service:
Greet customers face-to-face and over the phone to provide information in response to inquires about services.
Receives and handles customer complaints.
Strategic Plan's Overarching Goals that Service Relates to:
Service Excellence
Activity/ResponsibilityCurrent Service Level
Corporate Communications Strategy Ongoing development of communications standards through implementation
Build strategic communications plans, new initiatives and priorities with the Senior and oversight of corporate communications policies and procedures that
Management Team and Mayor and Members of Council. Assess corporate needs for support organizational goals.
enhanced information management and reporting.
External Communications and Public Information Develop and produce 26 issues of the Township News Page in the Packet &
Corporate Publications: Develop and produce Township communication materials Times; Develop and produce Township News Page in the North Simcoe
including publications, brochures, newsletters in a positive and consistent manner. Community News released six (6) times per year; Prepare, produce and edit the
Community Information Guide four (4) times per year.
Opne House & Travelling Council Meetings: Enhnace communications and community Coordinate Open Houses and Travelling Council Meetings for Wards 1, 2,3 and
engagement with our residents 5 on an annual basis.
Website Communications and Social Media: Enhance web based communications as the Manage and update website content on homepage, Twitter and Facebook on a
primary source for corporate information. daily basis and as needed; Track and monitor corporate web and social media
usage ongoing.
Internal Communications Publication of Township related news in newspapers and magazines on a bi-
Development and implementation of internal communications programs that provide weekly basis; Continuous improvements to the information posted on the
staff with information and support to become effective ambassadors for the corporation. website that includes specific department related functions and activities as
required; Corporate updates provided via email and Town Hall meetings as
needed.
Newspaper Advertisements Manage and coordinate all corporate newspaper advertising for Township
Ensure corporate advertisements in a newspaper reach target audiences in an accurate, departments.
timely and cost effective manner while meeting legislative requirements.
Media Relations Enhance Township's presence in local media through ongoing media releases
Provide corporate information to the media in a consistent, accurate and timely manner. and public service announcements; Monitor and manage corporate media
Maintain positive relations with the media. Enhance external communications with the coverage on a daily basis. Respond to all media inquiries in timely fashion,
public and stakeholders.including scheduling radio and TV interviews.
Customer Service Provides information and guidance to all visitors and callers in order to provide
Delivery of information and services to achieve first contact resolution by the Customer first contact resolution upon entry to the Administration Centre.
Service Representative at the front desk.Handles all incoming calls for Administration Centre, Fire & Emergency Services
Headquarters and remote locations on a daily basis during regular business
hours, 8:30am - 4:30pm.
Page 36 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
ServiceEconomic Development
To provide strategic leadership and implementation of activities that will enable the growth of the
Purpose of Service
Township's economy both from within (business development and retention) and externally (business
attraction).
Strategic Plan's Overarching Goals that Service Relates to:
Quality of Life; Safe & Healthy Community; Service Excellence; Sustainability; External Relations
Activity / ResponsibilityCurrent Service Level
Coordination of bi-monthly Economic Development Roundtable meetings
Economic Development:
Implement local and regional
(20); Monthly participation on five economic development/tourism
strategies identified in the Township's Economic
committees (i.e. Ontario's Lake Country etc.); Implementation of 8
Development Plan. Provide direct support to local
strategies exclusive of committee activities noted previously; Provision of
businesses and residents seeking to develop or
on-going support/counseling/referrals to Township business owners on
grow/expand businesses within the township
an as-needed basis.
Stakeholder and Government Relations: Participation in monthly meetings with County and regional Economic
Develop and
Development and Tourism partners; Quarterly participation in
support positive relationships with municipal, provincial
Advisory/Economic Development meetings of Georgian College and
and federal governments. Develop and support
Lakehead University; Attendance at Oro-Medonte Chamber of
effective strategic relationships and partnerships with
Commerce events (10).
stakeholders and the local business community.
Page 37 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
ServiceCorporate Strategic Initiatives
To develop policies and programs for the Corporation that will maximize revenue and/or cost savings in
Purpose of Service
administration of corporate-related functions; Legal Services, Government Relations, Economic and
Tourism Development, and Risk Management. To provide Council with strategic leadership in the ongoing
implementation of corporate strategic planning and continuous improvement initiatives.
Strategic Plan's Overarching Goals that Service Relates to:
Quality of Life, Service Excellence, Financial Stewardship, Employer of Choice, External Relations
Activity / ResponsibilityCurrent Service Level
Facilitation of Council's annual review of the Corporate Strategic
Corporate Strategic Planning
: Provide leadership to Mayor,
Plan; Annual integration of Corporate Strategies into Performance
Council and SMT in the completion/monitoring of the
Management Program; Development of an annual report card of
Corporate Strategic Plan and in the subsequent integration of
Council's accomplishment vis a vis the Corporate Strategic Plan.
corporate goals into the performance management program.
Monthly preparation and presentation to Council of the Corporate
Projects Status Report outlining project progress.
On-going implementation of 12 initiatives identified in the Corporate
Corporate Strategic Initiatives
: Implementation of initiatives
Strategic Plan.
identified during the corporate strategic planning process.
Stakeholder and Government Relations Coordination of regular consultations/dialogues between Council and
: Develop and
our MP and MPP. Attendance at MP and MPP functions/meetings
support positive relationships with municipal, provincial and
as required, no less than quarterly; Attendance at County, Provincial
federal governments. Develop and support effective strategic
and Federal meetings/events as required.
relationships and partnerships with relevant stakeholders and
associations.
Page 38 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Service Accessibility Advisory Committee
The Accessibility Advisory Committee provides recommendations related to accessibility matters to remove
Purpose of Service
barriers and improve accessibility for residents and taxpayers of the municipality.
Strategic Plan's Overarching Goals that Service Relates to:
Quality of Life
Safe & Healthy Community
Service Excellence
Employer of Choice
External Relations
Activity / ResponsibilityCurrent Service Level
Accessibility Advisory Committee : Provide Coordination and hosting of 4 Committee meetings; Updating of the Township
recommendations relating to: objectives and policies Accessibility Plan; Development and implementation of corporate policies and
within the Township; the status of accessibility programs procedures necessary to ensure compliance with the AODA; Coordination and
and their relationship to community needs; capital delivery of accessibility related training for all new full-time & contract/summer
projects; the updating of the Township Accessibility PlanTownship employees; Completion of an annual progress report regarding
and the annual implementation report; community implementation of the Accessibility Plan.
education and awareness regarding accessibility issues.
Page 39 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Service HEALTH, SAFETY AND WELLNESS
To deliver a Health and Safety, Wellness program ensuring Township of Oro-Medonte
Purpose of Service
employees work in a healthy and safe environment, reducing risk and liability, ensuring
compliance with the Occupational Health and Safety Act, providing education and training
with particular emphasis on regulations and standards.
Strategic Plan's Overarching Goals that Service relates to:
Employer of ChoiceSafe & Healthy Community
Activity / ResponsibilityCurrent Service Level
Health and Safety
compliance with legislation, that ensures a safe working
Ensure compliance with the Occupational Health & Safety Act
environment on an as needed basis.
and its regulations, as well as Township Health & Safety
Policies and Procedures. Continue to reduce major and
serious incidents by managing and eliminating the minor
incidents.
WSIB Administration
employees on WSIB claims and administration.
Ensure compliance with the Workers Safety and Insurance
Act and the requirments of the Workers Safety and Insurance
Board.
Return to Work
to develop early and safe return to work arrangements (work
Prepare and monitor early and safe return to work programs
accomodation).
for employees with occupational and non-occupational
injuries, illnesses and disabilities.
Policy and Procedure Development
on an as needed basis.
Recommend policies and procedures that support the health,
safety and well being of employees.
policies and procedures.
effectiveness.
Page 40 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
RECRUITMENT
Service
Purpose of Service Develop, recommend and implement recruitment and selection policies, programs,
procedures and strategies that attract and secure the best qualified applicants for positions at
the Township of Oro-Medonte in order to achieve corporate goals and objectives.
Strategic Plan's Overarching Goals that Service relates to:
Employer of ChoiceService ExcellenceFinancial Stewardship
Activity / ResponsibilityCurrent Service Level
Policy Development
on an as needed basis.
Recommend recuitment and selection policies and
procedures that ensure the Township has access to the most
policies and procedures.
highly qualified candidates possible.
effectiveness.
Employee Recruitment
managers as required.
Develop and administer best practice recruitment strategies
that attract a deep and broad applicant pool. Ensure
been deemed to occur.
recruitment process reflects legislation policies and collective
agreements. Maintain recruitment files.
Candidate Selection
Develop and administer best practice selection techniques
that are compliant with legislation policies and collective
agreements to identify most highly qualified applicants for
interviews. Develop and administer best practice interview and
selection techniques to identify best qualified candidates for
positions. Conduct reference checks and screenings on
preferred candidates. Negotiation of employment package
and or contracts.
New employee/transfer orientations
Provide a best practices program for all new employees and
orientation and sign off on critical policies and legal
managers or employee transfers that introduces the structure
requirements if required.
function policies and practices of the Township.
Page 41 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
LABOUR AND EMPLOYEE RELATIONS
Service
Purpose of Service Ensures that positive labour and employee relations as governed by the collective agreement;
policies, procedures and legislation are administered and maintained; promoting the
effectiveness of employees in achieving the goals and objectives of the Township of Oro-
Medonte.
Strategic Plan's Overarching Goals that Service relates to:
Employer of ChoiceService ExcellenceExternal RelationsFinancial Stewardship
Activity / ResponsibilityCurrent Service Level
Policy Development
on an as needed basis.
Recommend workforce policies and practices that minimize
legal risk in employment and labour relations and respect the
policies and procedures.
collective agreements.
effectiveness.
Internal HR Consultancy Services
practice.
Provide HR advice on individual, group, departmental and
corporate issues designed to maximize performance and
comply with legislation, policies and collective agreements.
Identify issues and trends requiring deparmental or corporate
program or policy.
Collective Agreement Administration
Provide advice and guidance to management on the
interpretation and administration of collective agreement.
Labour/Employment Law Interpretation
Provide advice and guidance on the interpretation and
administration of Ontario Labour Laws.
Grievance Management
Provide advice and guidance on the grievance
satisfactory resolution to grievances.
process/grievance response that minimizes risks and
supports effective labour management relations.
necessary.
Collective Bargaining
negotiated at the renewal of each agreement
Prepare for and participate in the Township's team in
collective bargaining; monitor the labour relations
environment; work with management to develop and bargain
changes to collective agreement that enhance the
effectiveness of the organization in meeting its goals and
objectives while respecting the needs and interests of the
employees.
Page 42 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
COMPENSATION, BENEFITS & EMPLOYEE RECOGNITION
Service
Purpose of Service Attract, retain and motivate Township employees in order to achieve the goals and objectives
of the organization through competitive total compensation policies and recognition of
contributions to the organization. Ensures internal equity and compliance with The Pay
Equity Act.
Strategic Plan's Overarching Goals that Service relates to:
Employer of ChoiceFinancial Stewardship
Activity / ResponsibilityCurrent Service Level
Compensation
an annual basis.
Ensure compensation market competiveness for various
employee groups. Ensures compliance with corporate
on an as needed basis.
policies, collective agreements and legislative requirements.
policies and procedures.
effectiveness.
Benefits and Pension
annual basis.
Ensure benefit market competiveness that are compliant with
corporate policies, collective agreements and legislative
on an as needed basis.
requirements.
policies and procedures.
effectiveness.
Payroll Administration
Payroll administration assuring accuracy, timely remittances
as required.
and payments, meets legislative compliance and year end
reconciliations.
Job Evaluation
Maintain job evaluation programs that establish the internal
relativity of jobs ensuring compliance with corporate policies,
collective agreements and legislative requirements.
Employee Recognition
annual basis.
Develop, recommend and deliver programs that recognize the
contributions of Township employees.
Page 43 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Service PERFORMANCE MANAGEMENT AND EMPLOYEE DEVELOPMENT
Develop, implement and manage the Performance Management Program for all Township
Purpose of Service
Employees ensuring yearly completion outlining goals, actions plans, competencies and
training/development needs.
Strategic Plan's Overarching Goals that Service relates to:
Employer of ChoiceService ExcellenceFinancial Stewardship
Activity / ResponsibilityCurrent Service Level
Performance Management Program
Recommend performance management policies and
through the annual performance management process,
evaluation tools in accordance with applicable legislation and
analysis and consulation with Managers for current staff
the collective agreement. Ensure that performance
training needs and development plans.
evaluations are conducted according to the schedule as
established. Develop and deliver training programs on the
performance management program to ensure employees
understand how their performance will be evaluated.
Talent Management
practices and define the Township as an employer of choice.
Develop strategies, polcies and programs that support
employee retention, motivation and succession planning.
Page 44 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
2015 BUDGET
FINANCE
Page 45 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
INTRODUCTION
The Finance team provides professional financial and accounting services and advice, develops
financial policy, develops short and long-term financial plans to ensure sustainable funding of
programs and services and provides financial information to assist in decision-
making.
services.
The Finance Department provides activities through the following services:
Administration
Accounting Services
Tax Billing and Collection
Financial Planning and Reporting
The Finance Department is comprised of the following staff:
Director of Finance/Treasurer
Deputy Treasurer/Tax Collector
Accounting Clerk
Senior Revenue Clerk
Revenue Clerk
SIGNIFICANT ISSUES IN 2015
The municipality completed the first iteration of an asset management plan in 2014. In 2015 and
coming years, the asset management plan will continue to be enhanced. The municipality will
also have to give consideration to acquiring asset management software in order to more
efficiently and effectively track asset maintenance activities and life cycle costs.
Page 46 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
FINANCE DEPARTMENT
The Finance Department provides activities through the following services:
Administration
Accounting Services
Tax billing and Collection
Financial Planning and Reporting
ACCOUNTING SERVICES
Activity / Responsibility Current Service Level
Accounts Payable: Provide centralized accounts payable run processed
accounts payable services weekly
General ledger: maintain a corporate General all corporate transactions reflected;
ledger account reconciliation various accounts reconciled monthly
and discrepancies followed up on
Accounts Receivable: prepare invoices for all invoices issued on timely basis from
departments time of request
Bank reconciliation bank account reconciled weekly,
transactions reviewed daily for
discrepancies
Journal entry processing posted as required
HST, development charge and other processed monthly
remittances
sub-ledger maintenance reconciled monthly
Asset accounting: maintain centralized asset register updated as required
register
Processing of Payments: all payments bank deposit prepared a minimum of
including tax and water centrally processed twice weekly
Investment of surplus funds in accordance with municipality's
investment policy
Page 47 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
TAX BILLING AND COLLECTION
Activity / Responsibility Current Service Level
Tax billing:
interim, final and supplementary bills processed interim bills issued in January, final bills in
June, supplementary bills normally
processed in June, August and October
Processing of Assessment adjustments processed within two weeks of receipt of
supporting documentation
Administer capping program relating to commercial, ongoing maintenance between final billings
industrial and multi-residential class with capping reports frozen in June
Collection:
respond to tax & water inquiries minimum of one staff member available at
all times
payments at counter minimum of one staff member available at
all times
reminder notice issuance to all properties in May and October, to
properties becoming eligible for tax
registration in November
pre-authorized payment plan maintained on regular basis; file submitted
to bank monthly
maintenance of mortgage maintained on ongoing
company files basis
tax & water certificates batch processed weekly
tax adjustments processed weekly
tax registration properties registered when eligible unless
mutually acceptable payment plan agreed
upon
Page 48 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
FINANCIAL PLANNING AND REPORTING
Activity / Responsibility Current Service Level
budget development operating and capital budget for
following year approved by
December 31st of current year
Monthly reporting monthly statement of operations
provided to Council and department
heads within 3 business days of
month end commencing with April
statement
preparation of Financial Report drafted for auditor's review by
February 28th of following year
preparation of FIR & MPMP submitted to Province by May 31st
deadline
long term financial planning & reserve ongoing development
management
provision of Financial advice to Council & as required
Department heads
co-ordination and preparation for year and all documentation required for year
audit end working papers compiled by
February 28th
Page 49 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
2015 Budget
Corporate Services
Page 50 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Introduction
Technology and Municipal Law Enforcement.
requirements and Council direction to ensure transparency and accountability in the governing
process. An annual allocation is made to a reserve for election costs so that the financial impact of
holding the election is level from year to year.
Secretariat Function
Municipal Election
Corporate Real Estate
Corporate Records Management
Administration - Corporate Services
Director, Corporate Services/Clerk
Deputy Clerk
Coordinator, Corporate Services
Records Clerk
The Information Technology Division provides and maintains the technology required to allow the
Township to serve its residents in an efficient and effective manner.
The Information Technology (I.T.) Division provides activities through the following services:
Computer Network
Telecommunications
Production Equipment
Administration I.T. Division
The Information Technology Division is comprised of the following staff:
Manager, Information Technology
Information Technology Technician
The Municipal Law Enforcement information is located in Tab 76.
Municipal Law Enforcement is responsible for the oversight of the School Crossing Guard function.
The School Crossing Guard information is located in Tab 73.
Page 51 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Major Accomplishments
In 2014, the Corporate Services Department had the following accomplishments:
Provision of meeting secretariat function to Council and its advisory bodes
Continued
Launch of a refreshed Township Website, and continued enhancement of Township Website
Replacement of a File Server
Standard for Information and Communications Policy
Completion of various land sales/acquisitions, leases, and easement agreements
Receipt of Court awarded costs with respect to the Lakeshore Promenade matter and
mediation of outstanding matters
Conducting the 2014 Municipal Election, including the use of increased technology with
utilization of Tabulators, and a Vote Anywhere philosophy
Participation in an operations and organization review that resulted in shifting of functions from
for
items emanating from a Council meeting
Provision of technology to enable mobile staff to access databases while on site and issue
appropriate paperwork on site
Significant Items in 2015
In 2015, the Corporate Services Department will be focusing on the following items:
Provision of meeting secretariat function for Council and its advisory bodies
Replacement of File Server
On-going Website enhancements
Concluding activities associated with the 2014 Municipal Election
Enhancing safety and redundancy at work locations with network dependent telephones
Development of an Information Technology (I.T.) Master Plan
The major impacts to the Corporate Services
Division) budget for 2015 are:
To offset the expenditures during an Election Year, the Township transfers the funds it has
placed in reserves in non-Election Years. The transfer to reserves for the Election has been
increased as identified in the 3 year Budget Forecast to provide funds for the 2018 Municipal
Election.
Staff time has been re-allocated from Election related activities to other responsibilities
An audio tape conversion project for Corporate Records Management that was scheduled in
2014 is being carried forward to 2015, to be reserve funded
Development of an I.T. Master Plan to be reserve funded
Installation of network fax machines, with telephones, at 8 work locations to provide enhance
safety and redundancy at the locations with network dependent telephones, to be reserve
funded
Increased software support costs
Page 52 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Service
Secretariat Function for Council and its advisory bodies
Purpose of Service
Provide Council, its Committees and Technical Support Groups with
secretariat functions for the production and distribution of agendas and
minutes, to document the meetings, the recommendations/decisions of
Council and its advisory bodies for the Corporation and its stakeholders,
in accordance with the Municipal Act, Planning Act, Township Procedural
By-law and Township Accountability and Transparency Policy.
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Activity / ResponsibilityCurrent Service Level
Compilation, preparation, production, distribution of Agendas Council - 3 meetings per month
and Minutes, attendance at the meetings to record the
proceedings, and reporting out of decisions and Council
Special Council - as called
direction, and providing administrative support to Council for
items emanating from a Council meeting
Accessibility Committee - 1 meeting every
other month
Citizen of the Year/Senior of the Year
Advisory Group - 1 meeting per year
Committee of Adjustment - 1 meeting per
month
Compliance Audit Committee - as required
Heritage Committee - 1 meeting per
month
Human Resources Committee - 1 meeting
per month
Recreation Technical Support Group - 1
meeting per month
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Service
Administration - Corporate Services
Purpose of Service To provide overall leadership and direction to Department staff to ensure
that department activities are aligned with Department and Corporate
objectives, and to ensure completion of other legislated responsibilities
within the required timelines.
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Employer of Choice
Activity / ResponsibilityCurrent Service Level
Leadership and direction to departmental staff
Development and mentoring of staff
Completion of other legislated responsibilities including Vital As required per incident and within
Statistics, Licensing, Line Fence Act, administration of legislated timelines
Ontario Wildlife Damage Compensation Program, etc.
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Service
Corporate Records Management
Purpose of Service
Provide the Corporation and its Departments with centralized coordination
and operational requirements while ensuring that the records are retained
law, adopted pursuant to the Municipal Act.
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Financial Stewardship
Activity / ResponsibilityCurrent Service Level
Creation, retention, retrieval and destruction of the Destruction performed on an annual
Corporation's records in accordance with the Municipal Act basis, all other activities performed on a
and Records Retention By-lawdaily basis
Municipal Freedom of InformationAs legislated when a request is received
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Service
Corporate Real Estate
Purpose of Service
Provide the Corporation and its Departments with centralized coordination
requests to purchase Municipal land, acquisition of new lands, land
exchanges, encroachment and easements agreements.
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Financial Stewardship
Activity / ResponsibilityCurrent Service Level
Sale of municipally owned lands, acquisition of lands, land As requested/required
exchanges, encroachment and easement agreements
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Service
Municipal Election
Purpose of Service
The Clerk's Office is responsible for the conducting of the Municipal
Election per the Municipal Elections Act, to enable the qualified electors
of the Township to vote for their representatives on Council and School
Board.
Strategic Plan's Overarching Goals that Service relates to:
Quality of Life
Service Excellence
Activity / ResponsibilityCurrent Service Level
Conducting Municipal ElectionOnce every 4 years, by-elections as
required
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Service
Computer Network
Purpose of Service To provide technology for Council and staff to perform their duties and
respond to residents.
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Activity / ResponsibilityCurrent Service Level
Administration, maintenance, installation of computer As required
hardware and software, users, data and file organization and
data back-up
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Service
Telecommunications
Purpose of Service
To provide telecommunication support services for the Township to
enable communications with residents and off-site staff.
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Activity / ResponsibilityCurrent Service Level
Coordination and administration of the Township's As required
telecommunication services including telephones, voicemail,
usage and wireless services
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Service
Production Equipment
Purpose of Service
To provide photocopiers, fax machines, printers for Township
departments for the printing of documentation destined for both internal
and external use.
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Activity / ResponsibilityCurrent Service Level
Recommendation, installation and maintenance of the various As required
photocopiers, fax machines, and printers utilized by the
Township
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Service
Administration of Information Technology Division
Purpose of Service
To provide overall leadership and direction to the Information Technology
Division staff to ensure that division activities are aligned with Department
and Corporate objectives, and that best practices are reviewed and
implemented accordingly.
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Employer of Choice
Activity / ResponsibilityCurrent Service Level
Leadership and direction to divisional staffOn-going
Development and mentoring of staffOn-going
Rural Connections Broadband ProgramParticipation as required
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2015 Budget
Corporate Services
Municipal Law Enforcement
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Introduction
Municipal Law Enforcement is a Division of the Corporate Services Department.
-laws, both
proactively and the investigation of complaints. The Municipal Law Enforcement Officers work with
residents to obtain compliance with the Township By-laws wherever possible, and have a strong
educational component to their activities. Municipal Law Enforcement is also responsible for
Noise, Animal Control (Canine Control and Kennels), Parking and
Sign By-laws, the issuance of Fireworks Permits, Licenses to Sell Fireworks, Pool Fence Permits,
and Sign Permits for signs that are not considered a structure under the Ontario Building Code, and
other regulatory By-laws.
Municipal Law Enforcement is responsible for the oversight of the School Crossing Guard function.
The School Crossing Guard information is located in Tab 73.
Municipal Law Enforcement provides activities through the following services:
Education and Enforcement
Animal Control
Administration Municipal Law Enforcement
Wildlife Damage Compensation
Municipal Law Enforcement is comprised of the following staff:
Chief Municipal Law Enforcement Officer
Municipal Law Enforcement Officer
Seasonal Municipal Law Enforcement Officers (3)
Major Accomplishments
In 2014, Municipal Law Enforcement had the following accomplishments:
Continued eCanine Control and Kennel Licensing By-laws
Oversight of Pound Services contract with OSPCA Orillia Branch
Education of Township By-laws
Increased service level to provide enforcement of Permit Parking provisions 7 days per week,
per By-law No. 2012-181
Adoption and implementation of an updated Clean & Clear By-law No. 2014-031
Proactive and reactive various By-laws
Review and refinement of enforcement procedures
Oversight of Crossing Guard function
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Significant Items in 2015
In 2015, Municipal Law Enforcement will be focusing on the following items:
Continued education of Township By-laws
Continued review and updating of -laws
Continued review and refinement of enforcement procedures
-laws
Canine Control By-law
The major impacts to the Corporate Services - Municipal Law Enforcement Division budget for
2015 are:
Increase in Prosecutorial Services expenditures
Increase in allocation for the purchase of dog tags, and the commissions paid to dog tag
vendors
Increase in Wildlife Damage Compensation to reflect 5 year claim average, and a
corresponding grant to offset the expenditure
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Service
Administration - Municipal Law Enforcement
Purpose of Service
To provide overall leadership and direction to the Municipal Law
Enforcement Division staff to ensure that division activities are aligned
with Department and Corporate objectives, and that best practices are
reviewed and implemented accordingly.
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Employer of Choice
Activity / ResponsibilityCurrent Service Level
Leadership and direction to divisional staffOn-going
Development and mentoring of staffOn-going
Review and updating of Township by-laws to ensure best On-going
practices are implemented, and by-laws address current
circumstances
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Service
Animal Control
Purpose of Service
Municipal Law Enforcement Officers oversee the licensing of dogs and
kennels to protect the members of the public and re-unite dogs found
running at large with their respective owners, and enforce the regulations
Owner Liability Act for the health, safety and protection of people from
unsanitary conditions and aggressive dogs.
Strategic Plan's Overarching Goals that Service relates to:
Safe & Healthy Community
Quality of Life
Activity / ResponsibilityCurrent Service Level
Licensing of dogs and kennels within the TownshipDog tag forms collected from Township
vendors a minimum of monthly
Kennels are licensed and inspected
annually
Dogs running at largeAs required per incident
Dog Owner Liability Act (DOLA) ChargesAs required per incident
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Service
Education & Enforcement
Purpose of Service Municipal Law Enforcement Officers educate the public with respect to
required to ensure and obtain compliance by the public in accordance
with the law for the health, safety and protection of people.
Strategic Plan's Overarching Goals that Service relates to:
Safe & Healthy Community
Quality of Life
Service Excellence
Activity / ResponsibilityCurrent Service Level
Provide educational information with respect to the daily, as required
Township's By-laws and other applicable legislation
Respond to complaints and noted violations of Township by-16-18 call per day - summer months
laws (proactive and reactive)5-6 calls per day balance of the year
Issuance of permits (sign, pool fence and fireworks)35-40 per year
Conducting of inspections pursuant to Township by-laws 40-45 per year
(Towing, Refreshment Vehicles, Fireworks, etc.)
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Service
Wildlife Damage Compensation
Purpose of Service
Valuers complete investigations to provide compensation in accordance
with the Ontario Wildlife Damage Compensation Program to eligible
applicants whose Livestock and/or Poultry have been injured or killed as a
result of Wildlife.
Strategic Plan's Overarching Goals that Service relates to:
Safe & Healthy Community
Activity / ResponsibilityCurrent Service Level
Investigations under the Program when Livestock and/or As required per incident - approximately
Poultry have been injured or killed30 claims per year
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2015 Budget
Corporate Services
School Crossing Guards
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Introduction
Municipal Law Enforcement, a division of Corporate Services, is responsible for the oversight of the
School Crossing Guard function.
The Township provides a School Crossing Guard at each of the following locations:
Shanty Bay Public School
Moonstone Elementary School
The School Crossing Guards are on duty before and after school hours at each of the locations
during the school year.
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Service
School Crossing Guards
Purpose of Service
To ensure the safety of school children crossing heavily travelled roads
to school by providing school crossing guards
Strategic Plan's Overarching Goals that Service relates to:
Safe & Healthy Community
Activity / ResponsibilityCurrent Service Level
School Crossing Guardsone crossing guard on duty before and
after school hours at each location during
the school year
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2015 BUDGET
DEVELOPMENT SERVICES
BUILDING
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PROGRAM OVERVIEW
Introduction
The Building Division provides technical assistance and enforcement of both Provincial and Municipal
regulations. Provincially, the division enforces the Ontario Building Code to ensure that all construction within
the municipality meets the minimum standard required ensuring life safety for all residents, businesses, and
workers that choose to live and/or work in Oro-Medonte. The Division also provides front-counter support and
assistance in regards to building permit submission, inspections, and enforcement.
Program Services
The Building Division provides service through three (3) areas, each service consists of several activities.
The Building Division provides activities through the following services:
Administration
Permits
Inspection Services
Development Services -
Building Division
Permits Inspection
Administration
Services
The Building Division is comprised of the following staff:
Director, Development Services
CBO
Deputy CBO
Building Inspector
Plans Examiner
Inspector (Contract)
Permit Intake Technician (Contract)
Administrative Assistant (Contract)
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Significant Issues in 2015
In 2015, the Building staff will be focusing on the following items:
Continued provincial regulatory pressures and regulatory compliance including the requirement to
implement new procedures for conformity with the regulations
Staff development, training, and succession planning, implementation of performance management
program
Continued improvements to customer service delivery placed continued constraints on front line staff
for delivery of services, provisions of technical advice, and achieving review timelines
Permit issuance and inspection review further assessment of process enhancements
Additional permit submission anticipated due to registration of several subdivisions - Whispering Creek
(Edgar), Braestone, Turtle River
Preparation of new Building Fees By-law
Increased management and staff involvement & time allocation to legal matters associated with permits
and inspections
Ongoing septic maintenance program administration and preparation for 2016 implementation for
inspection of properties within 100 metres of all rivers, streams, ponds that are tributaries that feed into
Lake Simcoe - # of properties affected unknown at this time
Continued involvement of Building staff in Corporate committees Health and Safety and People Team
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Service Administration
To provide overall leadership and departmental direction to ensure that activities are aligned
with department and corporate objectives and to ensure completion of legislated
Purpose of Service
responsibilities within required timelines.
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Employer of Choice
Financial Stewardship
External Relations
Safe & Healthy Communities
Activity / ResponsibilityCurrent Service Level
Co-ordinate operating and capital budgetPreparation and submission of budget
documentation in a complete and timely manner;
monitoring of variance reports.
Implementation of Corporate and Department strategic goals and objectivesCommunication provided through department
staff at monthly meetings.
Provision of Professional building advice both verbal and written, co-Staff provide daily opinions both in writing and
ordination of response to inquiriesverbally at counter.
Mentoring of professional staff and assist in staff development
Establish overall building philosophy and approach of the division
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Service Inspection Services
To manage the permit inspection program and provide residents/developers
Purpose of Service
with daily inspections, and respond to public and customer inquiries regarding
inspection requirements to ensure timely inspections are provided.
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Employer of Choice
Financial Stewardship
External Relations
Safe & Healthy Communities
Activity / ResponsibilityCurrent Service Level
Administration of permit inspection -Co-ordination of Daily booking and co-ordination of inspections.
inspection bookings, filing of inspection reports.
Conducting permit inspections.Inspections by staff to ensure compliance with
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Service Permits
To manage the permit inspection program and respond to public inquiries regarding
permit and inspection requirements to ensure Building Code compliance.
Purpose of Service
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Employer of Choice
Financial Stewardship
External Relations
Safe & Healthy Communities
Activity / ResponsibilityCurrent Service Level
Evaluate and administration of building permitsDaily review of permits by staff
Administration of building permit review processMonthly-annual assessment of by-laws, policies & fees
comparision to ensure cost recovery.
Provincial legislation reviewMonthly review by staff of Provincial policies/legislation to
ensure compliance by Township.
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2015 BUDGET
DEVELOPMENT SERVICES
ENVIRONMENTAL
INITIATIVES
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INTRODUCTION
The Development Services Department provides oversight in regards to the co-
ordination of services provided by the Conservation Authorities (LSRCA and
NVCA) and the Environmental Associations (SSEA); representation on the
Sustainable Severn Sound Committee; and implementation of Provincial
Legislation (Source Water Protection and Lake Simcoe Protection Plan).
SIGNIFICANT ISSUES FOR 2015
Implementation of the Lake Simcoe Protection Plan (LSPP) drafting of
policies for Township Official Plan conformity
Implementation of Source Water Protection Preparation of Official Plan
policies and map schedules for Source Protection Plan (SPP)
implementation, Development of process/applications for SPP review and
consultation, Training for front line staff for screening for SPP,
Development of database and reporting framework for SPP implementation
Continued in-house administration of the sewage maintenance inspection
program for Lake Simcoe shoreline & municipal well heads to ensure
legislative compliance
Preparation for the 2016 implementation of on-site sewage maintenance
inspection program for all properties within 100 metres of rivers, streams,
lakes or ponds and tributaries that feed into Lake Simcoe
Development of the 5 year plan for the on-site sewage maintenance
inspection program 5 year continuous review as legislated
Continued participation and implementation of Sustainable Severn Sound
Plan
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Service Conservation Authorities/SSEA/Sustainable Severn Sound
Purpose of Service To provide funding to the external agencies (LSRCA, NVCA,SSEA, Sustainable
Severn Sound) for the provision of environmental programs/services to residents
of Oro-Medonte
Activity / ResponsibilityCurrent Service Level
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Safe & Healthy Communities
Sustainability
External Relations
Financial Stewardship
Quality of Life
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Service Septic Maintenance Inspection Program
Purpose of Service Provision of funding for staff & materials for implementation of septic
maintenance inspection program as legislated by the Ontario Building
Code/Clean Water Act to mitigate potential impacts on Lake Simcoe
Activity / ResponsibilityCurrent Service Level
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Safe & Healthy Communities
Sustainability
External Relations
Quality of Life
Financial Stewardship
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Service
Environmental Expenses
Purpose of Service
To provide funding for Council approved environmental projects (i.e.
tree plantings) that contribute to the protection and preservation of
the environment for current and future residents
Activity / ResponsibilityCurrent Service Level
ProjectsAs approved by Council
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Safe & Healthy Communities
Sustainability
External Relations
Financial Stewardship
Quality of Life
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2015 BUDGET
DEVELOPMENT SERVICES
PLANNING DIVISION
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PROGRAM OVERVIEW
Introduction
The Planning Division provides professional planning, development, and policy services and advice, establishes
long-
current development applications within policy context and based upon
planning policies and zone provisions.
The Planning Division administers all forms of development applications (Official Plan and Zoning By-law
Amendments, Plans of Subdivision/Condominium, Site Plan, Minor Variance, and Consent (severance)) from
initial application to decision (approval, denial), to registration of Plans of Subdivision/Condominium, and final
Township acceptance for assumption of the public infrastructure for subdivisions.
Program Services
The Planning Division provides service through three (3) areas, each service consists of several activities.
The Planning Division provides activities through the following services:
Administration
Long Range and Current Planning
DS Committee & Development Application Review Services
Development Services -
Planning Division
DS Committee &
Long Range &
Administration
Development
Current
Application Review
Planning
Services
The Planning Division is comprised of the following staff:
Director of Development Services
Manager of Planning Services
Intermediate Planner Secretary-Treasurer for Committee of Adjustment
Planner
Development Services Assistant
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SIGNIFICANT ISSUES FOR 2015
Provision of significant input and representation to the County of Simcoe Official Plan OMB pre-
hearing/hearing process involvement and attendance in expert mediation sessions
Preparation of work plan for the completion of (1) comprehensive Township Official Plan
Review/Update and (2) comprehensive Zoning By-law update
Completion of Provincial policy and plan conformity exercise for incorporation into Official Plan update
Preparation of new Planning Review Fees By-law
Development Applications Continued review of all applications, coordination of outside agency and
consultant comments, subdivision review, site plan technical reviews
Continued strain on front line staff due to high work volume, increased customer service delivery
increased counter and phone inquiries
Assess/revise planning first philosophy to address strain on front line staff and additional responsibilities
with implementation of Source Protection and Risk Management
Creation of integrated internal department technical team (building, planning, fire, transportation) for
coordinated site plan and subdivision/development reviews
Implementation of amended Development Application review process/procedures with new
Development Services Committee
Continued provincial regulatory pressures and regulatory compliance
New staff development, training, and succession planning, implementation of performance management
program
Increased OMB representation Development Applications, County and Township Official Plan
Review and input regarding Source Water Protection future implementation in Township Official Plan
& Zoning By-law, and application review process
Continued increase in development application submissions staff review/processing of plan of
subdivisions, preparation of draft plan conditions and subdivision agreements for registration, official
plan and zoning by-law amendments, site plan approval and preparation of site plan agreements
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Service Long Range and Current Planning
Provision of planning resources for the research and creation of the Official Plan
Purpose of Service
as well as staff input towards the ongoing maintenance and review. Provision of
staff resources for the maintenance of the Township's Zoning By-law and creates
and land use data bases utilized by staff for assessment of current planning
reviews.
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Safe & Health Communities
Financial Stewardship
External Relations
Quality of Life
Sustainability
Activity / ResponsibilityCurrent Service Level
Official Plan Review -Preparation of Official Plan Service on hold, proceeding in 2015
Amendment to conform with County and Provincial
policies.
Zoning By-law Maintenance - Maintain Zoning By-law On going maintenance and updating of by-law on
through research & preparation of housekeeping monthly basis
amendments.
Official Plan Interpretation & OMB expert testimony - On going interpretation on daily basis
Provision of input and review of development
applications in relation to Official Plan policy.
Technical evaluation/administration of development On going on a daily basis by staff
applications in accordance with legislative
requirements & sound planning principles.
Administration of development review process - Annual review of by-laws and fee structure
Review/update internal by-laws, policies and fees to
ensure cost recovery.
County and Provincial policy review - Provision of On going review of Provincial and County policies
input and review of County and Provincial
policies/legislation to ensure conformity.
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Service Administration
To provide overall leadership and departmental direction to ensure that
Purpose of Service
activities are aligned with department and corporate objectives and to ensure
completion of legislated responsibilities within required timelines.
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Employer of Choice
Financial Stewardship
External Relations
Safe & Healthy Communities
Activity / ResponsibilityCurrent Service Level
Co-ordinate operating and capital budgetSubmit timely and complete budget
documentation; continued monitoring of
variance reports.
Implementation of Corporate and Department strategic goals and Communication provided through
objectivesdepartment staff at monthly meetings.
Provision of Professional planning advice both verbal and written,
co-ordination of response to inquiries.
Mentoring of professional staff and assist in staff development
Establish overall planning philosophy and approach of the division
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Service Development Services Committee & Development Review Services
Staff evaluation of development applications received by Township from
landowners/developers to ensure conformity as legislated by the Planning Act. Provision of
Purpose of Service
technical support by Planning staff for all development applications at Development Services
Committee meetings and Secretary-Treasurer for Consent and Minor Variance applications as
legislated by the Planning Act.
Strategic Plan's Overarching Goals that Service relates to:
Service Excellence
Safe & Healthy Communities
Sustainability
External Relations
Quality of Life
Activity / ResponsibilityCurrent Service Level
Process minor variance and consent applications in accordance As mandated by Provincial legislation and regulations
with Planning Act and applicable regulations.(Planning Act) on monthly basis.
Provision of Professional planning advice to residents and Written professional reports prepared on monthly basis.
Development Services Committee.
Evaluation/review of development applications - Review of all On going review of applications on a daily-weekly basis
development application in consultation with internal with provision on reports within legislated timeframes
departments and external agencies.
Process Development Agreements - Formulation and Staff preparation of agreements on a weekly-monthly
administration of subdivision and site plan agreements to ensure basis
all planning/technical requirements are met.
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2011
Accomplishments
Report Card
Proud Heritage, Exciting Future
Using the 2011-2014 Strategic Plan
as the decision-making blueprint for
this term of Council, the Township,
through the efforts of staff and
dedicated volunteers, has been hard
at work implementing the priorities
set out in the plan as well as those
each department. This Report Card
highlights some of the major
accomplishments in 2011.
Horseshoe Valley Memorial Park Opening
Quality of Life
Developed a project plan from Penetanguishene
and budget for the Strategic Road to Colborne Street
Facilities Planand installing historical
Helped enhance local signage at various locations
health-care options by along the route
securing a facility for the Completed a review and
provincially-funded Huronia
Safe & Healthy Community
Nurse Practitioner-Led ClinicBy-law, allowing for greater
Paved more than 38 km Instituted an updated
Advocated for the impor-access to Lake Simcoe in
of roads and completed Canine Control and Kennel
tance of rural schools during the winter season
more than 15 km of road Licensing By-law
the Moonstone Accommo-Finalized the acquisition
reconstruction
dation Review Committee of 42 acres of forested
Reconstructed the Medonte
processlands at the former Edgar
Hills water system pump
Continued making improve-Occupational Centre site
house
ments to the Townships
Upgraded the Warminster
recreational trail network Horseshoe Valley Memorial
water system pump house
by connecting the Rail Trail Park
Township of Oro-Medonte
705-487-2121
Follow Us on
info@oro-medonte.ca
@TwpOroMedonte
www.oro-medonte.ca
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Service Excellence
Conducted a review of the operations Completed the 2011-2014
of Corporate Advisory CommitteesCorporate Strategic Plan
Provided residents with an array Developed and implemented the
of communications enhancements Towing By-law
including ongoing improvements to Updated the Procedural and Election
the Townships website, the launch of a Sign By-laws
bi-weekly community news page and Completed a review of municipal
the introduction of a Township Twitter law enforcement procedures
account Enhanced the enforcement of
Municipal By-laws
SustainabilityFinancial Stewardship
Completed the Economic
Development Strategic Plan Renegotiated a 5-year contract with the Orillia
and launched the Economic branch of the Ontario Society for Prevention of Cruelty to
Development RoundtableAnimals (SPCA) for canine pound services
Negotiated an agreement Implemented cost recovery improvements for programs
with the Nottawasaga Valley offered by the Recreation and Community Services
Conservation Authority and Department
the Severn Sound Environ-Reviewed the operations and service delivery standards of
mental Association for en-the Fire and Emergency Services Department
vironmental service delivery
Employer of Choice
within the Township
Provided support for the
Delivered training related to Bill 168 (Violence strategies used for the recruitment and retention
implementation of the
and Harassment in the Workplace) and
Severn Sound Sustainabil-
developed incident investigation proceduresDeveloped succession plans for Senior
ity Plan through allocation
Provided professional training and development Management positions
opportunities to all members of staffExtended the implementation of the Townships
resources
Continued to foster a positive work environment Performance Management Program to Supervisor
Completed renovations
through employee team building activitieslevel positions
and upgrades at the
Completed a review of the processes and
Oro-Medonte Community
Centre, reducing energy
External RelationsMore to come!
consumption
Secured $179,000 from public sector grants and funding
For more information about the
programs
projects and initiatives you can expect
solutions for the 4th line
Facilitated private sponsorships and community fundraising
Industrial Parkthe Township to pursue during the
efforts providing $130,000 toward the completion of projects
2010-2014 term of Council, please
Reduced expenses related
Completed the expansion of the Lake Simcoe Regional Airport
to corporate paper, printing refer to the Township of Oro-Medonte
with funding support from Provincial and Federal governments2011-2014 Strategic Plan.
and delivery service use by
Developed an action plan to enhance working relationships and
moving to electronic meet-
partnership opportunities with County, Provincial and Federal community centres, the Township
ing agendas for Members
governments
of CouncilAdministration Centre or on our website.
Select Photographs by
Township of Oro-Medonte
Jan Novak, JDN Photography Canada
705-487-2121
Oliver Brandt l Michael Zacharzewski
info@oro-medonte.ca
County of Simcoe Communications Department
www.oro-medonte.ca
Page 102 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
2012
!ĭĭƚƒƦƌźƭŷƒĻƓƷƭ
wĻƦƚƩƷ /ğƩķ
Proud Heritage, Exciting Future
ŷĻ ƚǞƓƭŷźƦƭ ЋЉЊЊΏЋЉЊЍ {ƷƩğƷĻŭźĭ tƌğƓ ƭĻƩǝĻƭ ğƭ ƷŷĻ ķĻĭź-
ƭźƚƓΏƒğƉźƓŭ ĬƌǒĻƦƩźƓƷ ŅƚƩ Ʒŷźƭ ƷĻƩƒ ƚŅ /ƚǒƓĭźƌ͵ hƩƚΏaĻķƚƓƷĻ
!ƭ ğ ƦğƩƷ ƚŅ ƚǒƩ ƚƓŭƚźƓŭ ĭƚƒƒźƷƒĻƓƷ Ʒƚ ƉĻĻƦźƓŭ ƷŷĻ ĭƚƒƒǒ-
ƦƌğĭĻ Ʒƚ ƌźǝĻͲ ǞƚƩƉ ğƓķ ƦƌğǤͲ Ʒŷźƭ ƭĻĭƚƓķ ğƓƓǒğƌ wĻƦƚƩƷ /ğƩķ
ŷźŭŷƌźŭŷƷƭ ƭƚƒĻ ƚŅ ƷŷĻ ƒğƆƚƩ ğĭĭƚƒƦƌźƭŷƒĻƓƷƭ ƚŅ ЋЉЊЋ͵
Quality of LifeSafe & Healthy Community
• wĻǝźĻǞĻķ ğƓķ ǒƦķğƷĻķ • źƷŷ ƷŷĻ ĭƚƒƒǒƓźƷǤͲ • tğǝĻķ ƒƚƩĻ ƷŷğƓ ЏƉƒ • CğĭźƌźƷğƷĻķ ƷŷĻ ĭƚƓƭƷƩǒĭ-
ƓźƓĻ .ǤΏƌğǞƭ ƷŷğƷ ķź-ƦƩƚƒƚƷĻķ ƷŷĻ źƒƦƚƩ-ƚŅ Ʃƚğķƭ ğƓķ ĭƚƒƦƌĻƷĻķ
ƩĻĭƷƌǤ źƒƦğĭƷ ƩĻƭźķĻƓƷƭ ƷğƓĭĻ ƚŅ ƩǒƩğƌ ƭĭŷƚƚƌƭ Џ͵БƉƒ ƚŅ Ʃƚğķ ƩĻĭƚƓ-ƚƓ IƚƩƭĻƭŷƚĻ ğƌƌĻǤ wķ͵
ğƓķ ĬǒƭźƓĻƭƭĻƭķǒƩźƓŭ ƷŷĻ aƚƚƓƭƷƚƓĻ ğƷ ƷŷĻ ĻƓƷƩğƓĭĻ Ʒƚ ƷŷĻ
• źƷŷ ĭƚƒƒǒƓźƷǤ ƦğƩƷ-tǒĬƌźĭ {ĭŷƚƚƌ ğĭĭƚƒ-• .ǒźƌƷ ğ ƓĻǞ ķƩźƓƉźƓŭ Ǟğ-{ǒŭğƩĬǒƭŷ ĭƚƒƒǒƓźƷǤ
ƓĻƩƭͲ ĬǒźƌƷ ğ ƦğǝźƌźƚƓ ƷĻƩ ƩĻƭĻƩǝƚźƩ źƓ ğƩƒ-• /ƚƒƦƌĻƷĻķ ğƓƓǒğƌ
ğƷ IƚƩƭĻƭŷƚĻ ğƌƌĻǤ ƦƩƚĭĻƭƭͲ Ǟŷźĭŷ ƉĻƦƷ ƷŷĻ inster9ƒĻƩŭĻƓĭǤ tƌğƓƓźƓŭ
aĻƒƚƩźğƌ tğƩƉƭĭŷƚƚƌ ƚƦĻƓ Ʒƚ ƌƚĭğƌ •aĻƷ ƷŷĻ ƩĻŭǒƌğƷƚƩǤ exercises
• .ǒźƌƷ ƷŷĻ ƚǞƓƭŷźƦƭ childrenƩĻƨǒźƩĻƒĻƓƷƭ ŅƚƩ ğƌƌ • LƓƭƷğƌƌĻķ !ǒƷƚƒğƷĻķ
• LƒƦƩƚǝĻķ ƩĻƭźķĻƓƷƭ ЊЋ ƒǒƓźĭźƦğƌ ķƩźƓƉźƓŭ
ƦƌğǤŭƩƚǒƓķ ğƷ .ğǤǝźĻǞ ğĭĭĻƭƭ Ʒƚ ŷźŭŷ ƭƦĻĻķ ǞğƷĻƩ ƭǤƭƷĻƒƭΛ!95ƭΜ źƓ ğƌƌ ĭƚƒƒǒƓźƷǤ
aĻƒƚƩźğƌ tğƩƉźƓƷĻƩƓĻƷ ƷŷƩƚǒŭŷ ƷŷĻ • ƦķğƷĻķ ƷŷĻ ƚǞƓƭŷźƦƭ
•ŷƩƚǒŭŷ ĭƚƒƒǒƓźƷǤ 9ƒĻƩŭĻƓĭǤ ağƓğŭĻ-•ƩğźƓĻķ ƒƚƩĻ ƷŷğƓ ЏЉ
ŅǒƓķƩğźƭźƓŭ ğƓķ ğƓ hƓ-.ƩƚğķĬğƓķ tƩƚŭƩğƒƒĻƓƷ tƌğƓ ĭƚƒƒǒƓźƷǤ ƒĻƒĬĻƩƭ źƓ
ƷğƩźƚ Ʃźƌƌźǒƒ DƩğƓƷͲ • 9ƓŷğƓĭĻķ ƭǒƦƦƚƩƷ Ʒƚ • ƷŷĻ ǒƭĻ ƚŅ !95ƭ źƓ ƦğƩƷ-
ĭƚƒƦƌĻƷĻķ ǒƦŭƩğķĻƭ Ʒƚ ƌƚĭğƌ ǝƚƌǒƓƷĻĻƩ ğƓķ ƓĻƩƭŷźƦ ǞźƷŷ ƷŷĻ /ƚǒƓƷǤ
ƷŷĻ /ğƩƌĻǤ /ƚƒƒǒƓźƷǤ ĭƚƒƒǒƓźƷǤ ƭĻƩǝźĭĻ programƚŅ {źƒĭƚĻ ğƓķ IĻğƩƷ ε
Hall
Township of Oro-Medonte
facebook.com/OroMedonte
705-487-2171
info@oro-medonte.ca
@TwpOroMedonte
www.oro-medonte.ca
Page 103 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Service Excellence
• \[ğǒƓĭŷĻķ ğ ƭĻƩźĻƭ ƚŅ ǒƭĻƩΏ• CǒƩƷŷĻƩ ĻƓŷğƓĭĻķ ĭƚƒƒǒƓź-
ŅƩźĻƓķƌǤ 9ĭƚƓƚƒźĭ 5ĻǝĻƌƚƦƒĻƓƷ
ƦğŭĻƭ ƚƓ ƷŷĻ ƚǞƓƭŷźƦ ǞĻĬƭźƷĻƷŷƩƚǒŭŷ ƷŷĻ ĻƭƷğĬƌźƭŷƒĻƓƷ ƚŅ ğ
• {ǒƦƦƚƩƷĻķ ƌƚĭğƌ ǝĻƓǒĻƭ ğƓķ ƚǞƓƭŷźƦ CğĭĻĬƚƚƉ ƦğŭĻ ğƓķ
ƷŷĻ ƌğǒƓĭŷ ƚŅ ğƓ ğƓƓǒğƌ !ĭĭƚƒ-
-ƦƌźƭŷƒĻƓƷƭ wĻƦƚƩƷ /ğƩķ
Ļķ ƷĻƓƭ ƚŅ ƷŷƚǒƭğƓķƭ ƚŅ ǝźƭźƷƚƩƭ •
Ʒƚ ƷŷĻ ƚǞƓƭŷźƦtƌğƓ ŅƚƩ ƭĻƩǝźĭĻ ķĻƌźǝĻƩǤ źƓ ƷŷĻ
• ĻǝĻƓƷ ƚŅ ğƓ ĻƒĻƩŭĻƓĭǤ
ƭĻƩǝźĭĻ ķĻƌźǝĻƩǤ ƭƷğƓķğƩķƭ ƚŅ ƷŷĻ • LƒƦƌĻƒĻƓƷĻķ ğ ƓĻǞ ǞƚƩƉ ƚƩķĻƩ
ƒğƓğŭĻƒĻƓƷ ƭǤƭƷĻƒ
{ĻƩǝźĭĻƭ 5ĻƦğƩƷƒĻƓƷ• 9ƓŷğƓĭĻķ ƷŷĻ ƭƷƩǒĭƷǒƩĻ ƚŅ
• 5ĻǝĻƌƚƦĻķ ƷŷĻ ЋЉЊЋΏЋЉЊЍ /ƚƩ-
-Ʒƚ ƷŷĻ {ƷƩğƷĻŭźĭ tƌğƓ ğƓķ ğƭƭźƭƷ
egy/ƚǒƓĭźƌ źƓ ķĻĭźƭźƚƓΏƒğƉźƓŭ
Sustainability
• {ǒĭĭĻƭƭŅǒƌƌǤ ĻǣĻĭǒƷĻķ ƷŷĻ aĻƒƚƩğƓķǒƒ ƚŅ ƓķĻƩ-• -
-
• {ǒĭĭĻƭƭŅǒƌƌǤ ƩĻƓĻǞĻķ CźƩĻ 5ĻƦğƩƷƒĻƓƷ ğƷĻƩ ğƓƉĻƩ
• !ķǝƚĭğƷĻķ ŅƚƩ ĻƓŷğƓĭĻķ ğĭĭƚǒƓƷğĬźƌźƷǤ ğƓķ ğ ͻĭǒƭ-
•
IƚƒĻ LƓķǒƭƷƩźğƌ tğƩƉ ƷŷğƷ ĻƓğĬƌĻķ ƷŷĻ ŭƩƚǞƷŷ ğƓķ
ĻǣƦğƓƭźƚƓ ƚŅ ĬǒƭźƓĻƭƭĻƭ
• ƚƩƉĻķ ǞźƷŷ ƌƚĭğƌ ĬǒƭźƓĻƭƭĻƭ ƚƓ ĻǣƦğƓƭźƚƓ ğƓķ ƩĻƌƚ-
Financial Stewardship
• wĻǝźĻǞĻķ ƚǒƷƭƚǒƩĭĻķ ƌĻŭğƌ ƭĻƩǝźĭĻƭ ğƓķ ĭğƩƩźĻķ ƚǒƷ ğ
ƦƩƚĭĻƭƭ ƷŷğƷ ƭĻĭǒƩĻķ ƓĻĻķĻķ ƭĻƩǝźĭĻƭ ğƷ ƩĻķǒĭĻķ ŅĻĻƭ
•
schedules
• -
• wĻǝźĻǞĻķ ğƓķ ǒƦķğƷĻķ ƷŷĻ ƚǞƓƭŷźƦƭ 9ƓŭźƓĻĻƩźƓŭ
Standards
•
ƩĻĭƚǝĻƩǤ ƒĻğƭǒƩĻƭ
Find out more!
Employer of Choice External Relations
•
• -
ǝźƭźƚƓ ƚŅ ǞğƷĻƩ ğƓķ ǞğƭƷĻǞğƷĻƩ
• LƒƦƌĻƒĻƓƷĻķ ğ ĬğƩŭğźƓźƓŭ ǒƓźƷ ƭĻƩǝźĭĻƭ źƓ ƷŷĻ /ƩğźŭŷǒƩƭƷ ğƓķ
ƚǞƓƭŷźƦ źƭ ƦǒƩƭǒźƓŭ ķǒƩźƓŭ
ƦğǤΏĻƨǒźƷǤ ğƓķ źƓƷĻƩƓğƌ ĻƨǒźƷǤ
ƷŷĻ ЋЉЊЉΏЋЉЊЍ ƷĻƩƒ ƚŅ /ƚǒƓ-
programareas
ĭźƌͲ ƦƌĻğƭĻ ƩĻŅĻƩ Ʒƚ ƷŷĻ ƚǞƓ-
• 9ƓŷğƓĭĻķ źƓƷĻƩƓğƌ ĭƚƒƒǒƓźĭğ-
• {ĻĭǒƩĻķ ƚǝĻƩ υЊЉЎͲЉЉЉ ŅƩƚƒ
ƭŷźƦ ƚŅ hƩƚΏaĻķƚƓƷĻ ЋЉЊЊΏ
ƦǒĬƌźĭ ƭĻĭƷƚƩ ŭƩğƓƷ ğƓķ ŅǒƓķźƓŭ
ЋЉЊЍ {ƷƩğƷĻŭźĭ tƌğƓ͵
• tƩƚǝźķĻķ ƷƩğźƓźƓŭ Ʒƚ ĻƒƦƌƚǤĻĻƭ
programs
źƓ ğ ǝğƩźĻƷǤ ƚŅ IĻğƌƷŷ ε {ğŅĻƷǤ • CğĭźƌźƷğƷĻķ ƦƩźǝğƷĻ ƭƦƚƓƭƚƩƭŷźƦƭ
ƩĻƌğƷĻķ ğƩĻğƭ
ğƓķ ĭƚƒƒǒƓźƷǤ ŅǒƓķƩğźƭźƓŭ
ĭƚƒƒǒƓźƷǤ ĭĻƓƷƩĻƭͲ ƷŷĻ ƚǞƓ-
• tƩƚǝźķĻķ ƦƩƚŅĻƭƭźƚƓğƌ ƷƩğźƓźƓŭ
ƚƓ ƚǒƩ ǞĻĬƭźƷĻ͵
ƌƚĭğƌ ƦƩƚƆĻĭƷƭ
Select photographs courtesy of:
Township of Oro-Medonte
705-487-2171
CƩĻķ CƚƉƉĻƌƒğƓ
info@oro-medonte.ca
WĻƓ WĻƩƒĻǤ
www.oro-medonte.ca
Page 104 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
2013
Accomplishments
Report Card
Proud Heritage, Exciting Future
Oro-Medonte Council uses the Township’s 2011-2014 Strategic Plan as its decision-making blueprint over the
Quality of Life
Centre Arena
Clinic
Safe & Healthy Community
requirements for all
12 municipal drinking dustrial Park to support
Established new Health
2014-2021 Master Fire ing Self-Contained
PlanBreathing Apparatus
Completed annual
guishers
Township of Oro-Medonte
facebook.com/OroMedonte
705-487-2171
info@oro-medonte.ca
@TwpOroMedonte
www.oro-medonte.ca
Page 105 of 107
4.a) Robin Dunn, CAO, re: Education or training of members.
Sustainability
Service Excellence
Published the second
Completed annual
Annual Accomplish-report on Human Re-
ments Report Card for sources Metrics and
benchmarking standardsHosted public infor-
Created the Township’s
Enhanced the work
Environmental Services
tem for the
completed in 2012reliable access for cus-Capital and Operat-
tomers
tracking process
Financial Stewardship
External Relations
Began development of an Asset Manage-
ment Plan
provision of water and
wastewater servicing in the
Craighurst and Horseshoe
snow removal services
Received award for court costs incurred
the Craighurst Business Own-
sourced engineering services
public sector grants and
Employer of Choice
funding
Facilitated private sponsor-
Completed Succession Plans for Chief Ad-
Find out more!
the Township of Oro-Medonte 2011-2014 Strategic Plan.
Township of Oro-Medonte
Select photographs courtesy of:
705-487-2171
info@oro-medonte.ca
www.oro-medonte.ca
Page 106 of 107
6.a) By-Law No. 2014-192: Being a by-law to confirm the proc...
The Corporation of the Township of Oro-Medonte
By-Law No. 2014-192
Being a By-Law to Confirm the Proceedings of the Special Council Meeting
held on Friday, December 5, 2014
Whereas Municipal Act, 2001, S.O. 2001, C. 25, as amended
Section 5 of the
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas
The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Special Council Meeting be
confirmed and adopted by By-Law;
Now Therefore
the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Special Council Meeting held on Friday,
December 5, 2014, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
th
By-Law Read a First, Second and Third time, and Passed this 5 day of
December, 2014.
The Corporation of the Township of Oro-Medonte
__________________________
Mayor, H.S. Hughes
__________________________
Clerk, J. Douglas Irwin
Page 107 of 107