11 12 2014 Human Resources Committee MinutesToumship of
Proud Heritage, Exciting Future
Wednesday, November 12, 2014
Present: Mayor H.S. Hughes
Councillor Crawford
Councillor Meyer, Chair
The Township of Oro - Medonte
Human Resources Committee
Meeting Minutes
Neufeld Room
2010 -2014 Council
Staff: Robin Dunn, Chief Administrative Officer
Tom Gazda, Gazda, Houlne & Associates Inc.
1. Call to Order - Private Prayer /Moment of Reflection:
Councillor Meyer assumed the Chair and called the meeting to order.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. HR141112 -1
Moved by Hughes, Seconded by Crawford
Time: 1:05 p.m.
It is recommended that the agenda for the Human Resources Committee meeting of
Wednesday, November 12, 2014 be received and adopted as amended to retitle Item
5d) from Robin Dunn, CAO, re: Personal matter about an identifiable individual (Labour
Relations) to Robin Dunn, CAO, re: Labour relations /employee negotiations (Labour
Relations).
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
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Human Resources Committee Minutes — November 12, 2014.
4. Minutes of Previous Meeting:
a) Minutes of Human Resources Committee meeting held on Wednesday, October 8, 2014.
Motion No. HR141112 -2
Moved by Crawford, Seconded by Hughes
It is recommended that the draft minutes of the Human Resources Committee meeting
held on Wednesday, October 8, 2014 be adopted as printed and circulated.
Carried.
5. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. HR141112 -3
Moved by Hughes, Seconded by Crawford
It is recommended that we do now go in Closed Session at 1:10 p.m. to discuss
• personal matter affecting an identifiable individual;
• labour relations /employee negotiations.
Carried.
b) Motion to Rise and Report.
Motion No. HR141112 -4
Moved by Crawford, Seconded by Hughes
It is recommended that we do now Rise and Report at 3:35 p.m. on Items 5:
c) Robin Dunn, CAO, re: Personal matter affecting an identifiable individual (Bill 168
Complaint).
d) Robin Dunn, CAO, re: Labour relations /employee negotiations (Labour Relations).
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Performance Management).
Carried.
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Human Resources Committee Minutes — November 12, 2014.
c) Robin Dunn, CAO, re: Personal matter affecting an identifiable individual (Bill 168
Complaint).
The following staff were present: Robin Dunn, Chief Administrative Officer
Motion No. HR141112 -5
Moved by Hughes, Seconded by Crawford
It is recommended that the confidential correspondence dated November 7, 2014,
presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Bill 168 Complaint) be received.
Carried.
d) Robin Dunn, CAO, re: Labour relations /employee negotiations (Labour Relations).
The following staff were present: Robin Dunn, Chief Administrative Officer
Motion No. HR141112 -6
Moved by Crawford, Seconded by Hughes
It is recommended that the confidential verbal information presented by Robin Dunn,
CAO, re: Labour relations /employee negotiations (Labour Relations) be received.
Carried.
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Human Resources Committee Minutes — November 12, 2014.
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance
Management).
Robin Dunn, Chief Administrative Officer, delegated his authority under Section 228(4)
of the Municipal Act, S.O. 2001, c.25, as amended, with regard to the Closed Session
discussion of the November 12, 2014 Human Resources Meeting, Agenda Item 5e)
Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance
Management) to Tom Gazda of Gazda, Houlne & Associates Inc.
The following staff were present: Robin Dunn, Chief Administrative Officer (for a portion
of the discussion); Tom Gazda of Gazda, Houlne & Associates Inc.
Motion No. HR141112 -7
Moved by Hughes, Seconded by Crawford
It is recommended that the confidential correspondence dated November 12, 2014,
presented by Robin Dunn, CAO, and Tom Gazda of Gazda, Houlne & Associates Inc.,
re: Personal matters about an identifiable individual (Performance Management) be
received.
And That it be recommended to Council that the remaining 2014 Funds approved under
Shared Costs — Performance Management be reallocated to the CAD's Office —
Administrative — Consultant Fees for Phase 1 of a Comprehensive Communications
Review and further that funds be identified in the 2015 Budget for Phase 2 and 3.
Carried.
6. Reports of Municipal Officers:
a) Robin Dunn, CAO, re: Corporate Planning - Strategic Planning - Council Orientation.
Motion No. HR141112 -8
Moved by Crawford, Seconded by Hughes
It is recommended that the information presented by Robin Dunn, CAO, re: Corporate
Planning - Strategic Planning - Council Orientation be received.
Carried.
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Human Resources Committee Minutes — November 12, 2014.
7. Notice of Motions:
None.
8. Adjournment:
a) Motion to Adjourn.
Motion No. HR141112 -9
Moved by Hughes, Seconded by Crawford
It is recommended that we do now adjourn at 4:04 p.m.
�1
Councillor Meyer, Chair Robi Dunn, CAO
Carried.
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